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HomeMy WebLinkAboutR-03-0183J-03-166 2/20/03 RESOLUTION N0. 03— 183 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF MEF CONSTRUCTION, INC., FOR THE PROJECT ENTITLED "CITYWIDE SIDEWALK REPLACEMENT PROJECT PHASE 23, B-4663," IN AN AMOUNT NOT TO EXCEED $179,650 FOR CONTRACT COSTS, PLUS $30,350 FOR EXPENSES INCURRED BY THE CITY, FOR AN ESTIMATED TOTAL COST OF $210,000; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENTS PROJECT NO. 341183; AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PROJECT. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of MEF Construction, Inc. for the project entitled "CITYWIDE SIDEWALK REPLACEMENT PROJECT PHASE 23, B-4663," in an amount not to exceed $179,650 for contract costs, plus $30,350 for expenses incurred by the City, for an estimated total cost of $210,000, is accepted, with funds allocated from Capital Improvements Program Project No. 341183. FEB 27 MI Resolution No. Section 2. The City Manager is authorized:' to execute an agreement, in a form acceptable to the City Attorney, for said proj ect . Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.21 PASSED AND ADOPTED this 27th ATTEST: 4P ISCILLA A. THOMPSON CITY CLERK APPROVED CI W695'l:tr:AS:BSS day of February 2003. ZEL A. D(IAZ , MA CORRECTNESS:V 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. a/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 183 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA -4 TO: T e Honorabjo4ftyor and Members DATE: FEB 2 0 2003 FILE: 8-4663 JJoArriola a City mmission SUBJECT: Resolution Awarding Contract for Citywide Sidewalk Replacement Project Phase 23, B-4663 FROM: REFERENCES: Manager ENCLOSURES: Resolution FISCAL IMPACT: NONE -BUDGETED ITEM RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution accepting the bid of MEF Construction, Inc., a company located within City of Miami with addresses at 782 N.W. 42 Avenue, Suite 640, Miami, Florida 33126, whose principal is Maria A. Ocana, President, for "Citywide Sidewalk Replacement Project Phase 23, B-4663", received January 28, 2003 in the amount of $ 179,650 Total Bid; authorizing the City Manager to enter into a contract on behalf of the City. The last two (2) City Projects awarded to MEF Construction, Inc. are: 1. Citywide Sidewalk Replacement Project Phase 21, 8-4655 2. Citywide Sidewalk Replacement Project Phase 22, B-4659 BACKGROUND: Amount of Total Bid: $ 179,650 Const. Cost Estimate: $ 200,000 % of Cost Estimate: 89.8% Construction Time: 45 Calendar Days Source of Funds: Project No. 341183, Annual Appropriations and Capital Improvement Project Ordinances, as amended. Minority Representation: 22 invitations mailed to Black, Female and Hispanic - Owned Firms 11 Contractors picked up specs ( 6 Hispanic, 3 Black, 2 Female) 3 Contractors submitted bid ( 2 Hispanic, 0 Black, 1 Female) Public Hearings/Notices: No Discussion: The Department of Capital Improvements has evaluated the bids received on January 28, 2003, and determined that the lowest responsible and responsive bid, in the amount of $ 179,650 is from MEF Construction, Inc., a Female - minority controlled corporation. Funds are available to cover the contract cost, and for such incidental items as postage, blueprinting, advertising, reproduction costs, testing, etc. JA/JEP/JRA/EE/ee 03- 183 Budgetary Impact Analysis 1. Department of _CAPITAL EVIPROVEMENTS Division es. c,N 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: RESOLUTION — Citywide Sidewalk Replacement Project Phase 23 B-4663 4. Is this item related to revenue? NO: YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? 4DJ-4- f ---7/6, 000 YES: _ Index Code 3 `►3Minor Obi . Code Amount NO: Complete the following questions: Bid 179 6 so R . 7 3 - Source of funds: Amount budgeted in the Line Item $_ Balance in Line Item $ Amount needed in the Line Item $ Cnffiriant fimAe will ha trnncfern-.d frnm the fnllnwincr line items' ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Transfer done Index/Minor Object/Project No. L From _ .. $ From o� ct4c,,3OC ', 3 �-t 11 T3 31gzo1 Z$-7 3,1it&-3 C o., s 1 +- r' ppb Ad.�er+1s. •-, �, $ ,Z 5 y53' $ igoe To 1 3 1 RZo j 2-'70 3-i 1 i � 3 prvi . S-cs _ 9 1 $ 11 -77y 71 To 3jgzot 775'z( 3Ki(%3 , v. nue wwl, `i, 000 Any additional comments? �� - P� eta ��.lh 1; 1 -7s ro 31oj3o/ 7ga13u1[33 jf0j(DEEARTMENT OF MbLbdG1KffNT AND BUDGET USE ONLY Verified by: Verified by: Transfer done Departmen ana a nt and B get Director/Designee Vte Date 2 Date 03- 183 FACT SHEET DEPARTMENT OF CAPITAL. IMPROVEMENTS SHEET 1 OF 1 DATE: 1 / 30 / 2003 JOB NUMBER: B-4663 PROJECT NAME: CITYWIDE SIDEWALK REPLACEMENT PROJECT - PHASE 23 CIP NUMBER: 341183 LOCATION: Citywide PROJECT MANAGER / EXT. No.: EI Estevez 217 OTHER TYPE: FEDERAL (C.D.B.G.): Q ASSOCIATED DEPARTMENT: Public Works S.N.P.B. Q ASSESSABLE: Q EMERGENCY: NO I COMMISSIONER DISTRICT ALL BID REQUEST: FORMALM INFORMAL= RESOLUTION No.: DESCRIPTION: This project consists of the removal and replacement of approximately 60,000 square feet of concrete sidewalk. The proposed improvements include the clearing and eradIn runin and removing tree roots and limbs if necessary, contructin new flinch and 6 -inch concrete sidewalk, incidental surface restoration and adiusting water meters and utility boxes as directed by the Cltv Engineer. (IF NECESSAW. CONTINUE ON THE BACK) SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST COST (% OF CONST. COST) ADVERTISING $ 2,000.00 $ ' OUTSIDE DESIGN $ SURVEY / PLAT $ 10,000.00 $ P.W. DESIGN & BID DOCUMENTS $ 4,000.00 (E) $ - 2 % CONSTRUCTION $ -- $ 179,650.00 (BID) CONSTRUCTION ADMINISTRATION $ 12,576.00 (BID) $ -- 7 % OTHER: Testing $ $ 1,774.00 (5) - actual cost 9 % (E) - ESTIMATE TOTAL $ 210,000.00 (TOTAL ENG. FEE) ESTIMATED CONST. COST $ 200,000 CONTRACTOR'S INFORMATION: CLASS: = © QS NON - MINORITY 1_J TYPE OF WORK: Sidewalk / GAG MINORITY YEARS OF ESTABLISHMENT: 4 Years LICENSE E-951305 NAME: MEF CONSTRUCTION, INC. TELEPHONE: (305) 461-0603 ADDRESS: 782 N.W. 42 Avenue Suke 640 CITY, STATE, ZIP: Miami, Florida 33126 CLASS: J -JOINT P = PRIME S - SUB CONTACT PERSON: Miguel Ocana, Vice President MINORITY: 8 - BLACK H = HISPANIC F - FEMALE SUB -CONTRACTORS: NAMES: SELF COPIES: ASSISTANT OIREGTDRS, COST ANALTaia, riLG A3awwt�•• vcr�• a.,r 03- 183 TABULATION OF- BIDS FOR JOB NO. CITYWIDE SIDEWALK REPLACEMENT PROJECT - PHASE 23, (B-4663) B-4663 Received loy the City Clerk, City of Miami, Florida at 10:00 a.m. on January 28, 2003. Bidder METRO EXPRESS, INC MEF CONSTRUCTION, INC. PETRO HYDRO, INC, Address 3594SW 143 CT 782 N.W. 42_ AVE 10446 NW 31 TER MIAMI, FL 33175 SUITE 640, MIAMI, FL 33126 MIAMI, FL 33172 Located in the City of Miami N❑ YES YES lkensed I. Insured as Per City Code t, metro Ord. YES YES YES Bid Bond Amount B.B. 57 B.B. 57 B.B. 57 Irregularities H Minority Owned YES, H YES, F YES, H TO- BIDTHE TOTAL OF ITEMS 1 ThmJUGH 14 BASED ON FORTY FIVE (45) CALENDAR DAYS COMPLETION TIME, THE SUM OF $179,650.00 $181,500.00 $410,637.50 IRREGULARITIES LEGEND A — No Power -of -Attorney B — No Affidavit as to Capital L Surplus of Bonding Company THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED THAT ACCORDING — correctedExtens;ons TO SECTION 18-52.1 (h) OF THE CITY CODE THE LOWEST RESPONSIBLE D DProposal Unsigned or improperly Signed or No Corporate Seat AND RESPONSIVE BIDDER IS MEF CONSTRUCTION, INC. IN THE AMOUNT OF E — Incomplete Extensions (Missing Primary Office Location Form) $179,650.00 FOR THE TOTAL BID. F — Non-responsive bid (Bid setup for Black and Female- Owned Firms) G Improper Bid Bond H Corrected Bid I ' No First Source Hiring ' n 1/3 //b a Compliance Statement " J — No Minority Compliance Statement 1(— No Duplicate Bid Proposal Prep. PAGE; 1 OF 1 JOB NO. By D. ANDARCIO Check By ELY ESTEVEZ B-4663 Jan 30 03 02:33p MEF Construction 305-461-0660 p,2 Jan 30 03 10:13a City of Miami 3054162152 p.2 r �� Oso 1ji }ANE' E. PALACNO + CARLOS A. OWENE•Z Direacx wrwr nrnr oT) Chy Mam,;;er r�C7,_Fi�t CERTIFIED MAIL January 29, 2003 Mr. Miguel Ocana, Vice President MEF Construction, Inc. 782 N.W. 42 Avenue Suite # 640 Miami, Fl 33126 Dear Mr. Ocana: RE: CITYWIDE SIDEWALK REPLACEMENT PROJECT PHASE 23, B-4653 On January 28, 2003, the Department of Capital improvements received and publicly opened and read sealed bids for the above referenced project. In accordance with the "Instructions to Bidders" contained in the bid specifications, Metro Express, Inc., submitted the first lowest responsible and responsive bid for the bid price of $179,650 for the Total Bid. However, Section 18-52(h` of the City Code. as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a contract at the low bid amount, if the original bid amount submitted by the local vendor does exceed 110 percent of the lowest other responsible and responsive bidder. As a local vendor, your firm meets the above requirements. Please sign below to indicate your firm's acceptance or rejection of the bid at the low bidder's total bid price of $179,630, subject to City Commission approval, and immediately return the original of this letter to the Capital Improvements no latter than January 30, 2003. 7Si ere afit't�E. Palacino /Director Name: '"t I WF -L VCAM A Title: �cC.E-QtLEsLflFN'i JEP/JRAIEEJee ACCEPT ❑ REJECT 1, Signature: Date: rtPM dol 20075 DEPARTMENT OF CAPITAL IMPROVEMENT PROGRAMS 444 S.W. 2nd Avenue / Miami. FL 33130 / 005)41642R0 / fax:L30S)416-21 S2 Mailing Address-. P.O. Box 330708 Mlmni, FL 33233-0706 03- 183 •rl A 0 n N U a. 0 m 0 0 M c M ti CITYWIDE SIDEWALK REPLACEMENT PROJECT- PH 23 METRO EXPRESS B4663 TOTAL BID = 11791650.00 DONE 1/30/03 c -, ACCEPT -----' M. Name: l c-) U Tithe: Vtc.E pee S tDF,a1 MEF CONST TOTAL BID $181,500.00 DONE 1/30/03 13 REJECT Signature: Date: 'el o a 3 '-;4 M 4 m 003 Z"'i N O 3 M 0 0 ct 7 C n 0 J w 0 N r 0 0 m 0