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Home My WebLink AboutR-03-0182J-03-148 2/18/03 RESOLUTION NO. 03— 182 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF AERO PRODUCTS CORP. D/B/A AMERICAN LAFRANCE MEDIC MASTER, TO PROVIDE DISPOSABLE HEAD IMMOBILIZERS, FOR THE DEPARTMENT OF FIRE -RESCUE, ON AN AS -NEEDED CONTRACT BASIS, FOR TWO YEARS WITH THE OPTION TO RENEW FOR AN ADDITIONAL ONE-YEAR PERIOD, AT AN ANNUAL AMOUNT OF $38,664, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $115,992; ALLOCATING FUNDS FROM THE BUDGET OF THE DEPARTMENT OF FIRE -RESCUE, ACCOUNT CODE NO. 001000.280601.6.714. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Aero Products Corp. d/b/a American Lafrance Medic Master, to provide disposable head immobilizers, for the Department of Fire -Rescue, is accepted, on an as -needed contract basis, for two years with the option to renew for an additional one-year period, at an annual amount of $38,664, for a total contract amount not to exceed $115,992, with funds allocated from the budget of the Department of Fire -Rescue, Account Code No. 001000.280601.6.714. FA OPSALED MBNDSD BTS /�� •DSy(o C= CObMSSION KEETING OF FEB 2 7 ?Pnl Resolution No. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 27th day of February , 2003. /MA EL A. DIAZ, MA ATTEST: a,4 � 1'& 4 Z' . d PR SCILLA A. THOMPSON CITY CLERK APPROVED AS TO F D CO TNESS?11 ALE L CI TORN W6940:tr S:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 3- 182 CITY OF MIAMI, FLORIDA A=3 INTER-OFFICE MEMORANDUM TO: Honorable Ma or and e hers o e City Co s ion 1"'z FROM: o Amola of Administrator/City Manager RECOMMENDATION DATE: FEB 20 2003 FILE: FM-010.doc SUBJECT: Accepting bid for disposable head immobilizers; Department of Fire -Rescue; Bid No. 02-03-006 REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Aero Products d/b/a American LaFrance Medic Master, a Non-Minority/Non-Local vendor, located at 3705 St. Johns Parkway, Sanford, Florida, 32771, for the provision of disposable head immobilizers, on an as needed contract basis, for two years with the option to extend for one additional one-year period, for the Department of Fire -Rescue, in an annual amount of $38,664, for a total contract award not to exceed $115,992. Funds will be allocated from Account Code No. 001000.280601.6.714. BACKGROUND The Department of Fire -Rescue has a need to establish a contract with a reliable provider, on an as needed contract basis, for the provision of disposable head immobilizers to be used by the emergency rescue personnel. This emergency medical tool is carried on all emergency response apparatus and requires routine replacement. The disposable head immobilizer is a vital emergency medical tool used to immobilize patients that may have sustained serious spinal cord injuries. Without proper immobilization, more serious injuries could develop, including paralysis. These items are disposable making it necessary to replenish the inventory form from time to time on an as needed, when needed basis. Resolution No. 02-1270, adopted December 12, 2002, accepted the bid of South Florida Medical Equipment Co., awarded under Bid No. 01-02-133, for the purchase of disposable head immobilizers, for the Department of Fire -Rescue, on an as -needed basis for one year, with an option to renew for two additional one-year periods, in an annual amount not to exceed $27,600, for a total amount not to exceed $82,800. Since the City Commission approval the Purchasing Department received notification from the awarded vendor that their bid price submitted was misquoted and cannot be honored. 03- 182 Honorable Mayor and Members of the City Commission Page 2 of 2 As the balance of bids submitted were beyond the ninety (90) day period for prices to be valid, the City of Miami is unable to utilize the "next lowest vendors" pricing. Therefore, the City Manager/Chief Executive Officer approved rescinding said award, and the Purchasing Department re -bid theses items. The Department of Fire -Rescue has analyzed the bids received pursuant to Bid No. 02-03-006. Aero Products d/b/a American LaFrance Medic Master submitted the lowest responsive and responsible bid and is, therefore recommended for the award. FISCAL IMPACT: NONE — BUDGETED ITEM. U/ JA/ AVB LK/TF/j am FM.010.doc 1. Department Fire -Rescue n( OF �Gt * 14182 18an p u 18 Cr p�CO Fti�� Budgetary Impact Analysis Division: Emergency Response Division 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Resolution to accept the bid of Aero Products d/b/a American LaFrance Medic Master, for the provision of disposable head immobilizers on an as needed contract basis, for two years with the option to extend for one-year period for the Department of Fire -Rescue, in an annual amount of $38,664, for a total contract award not to exceed $115,992. Is this item related to revenue? NO: X YES _ (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: X Index Code 280601 Obj. Code 714 Amount: $38,664 NO: — Complete the following questions: 7 Source of funds: Amount budgeted in the Line Item $, Balance in Line Item $ Amount needed in the Line Item $ o_.= : F C,.« 1 ..;11 l,o f—rof—A fi-nrn tlka fnllnxxrina line itPmc- ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Verifie by: From $ From $ From $ To $ Any additional comments? 8.� Z7-1 r)Pmrtmentirectnr1De41gnee 0 a Date FOR DEP OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verifie by: Transfer done by: Department of Management and Budget Budget Analyst Budget Analyst Director/Designee Date Date :403 Date 03- 182 AWARD RECOMMENDATION AND APPROVAL FORM Date: January 15, 2003 Department/Division:FIRE-RESCUE DEPARTMENT Department Contact Name/Phone Number: JULIA MARTIN, 305-416-1672 Bid/Contract Number: - 02-03-006 Sr. Buyer: Terry Bvrnes, CPPB Summary/Description of Purchase: PERFIT ACE ADJUSTABLE HEAD IMMOBILIZERS Justification for Award/Contract: The Department of Fire -Rescue needs an open contract with a provider, on an as needed contract basis, for a period of two (2) years with.a option to renew for one-year period, in an annual amount not to exceed $38,664, for a total contract value of $115,992, for the provision of head immobilizers to be used by the emergency rescue personnel. This equipment is mandatory to immobilize patients that may have substained serious spinal,cord injuries. Type of Contract: Method of Purchase: ❑Single Purchase ❑Formal Bid (include bid tabulation) ❑Short -Term Contract ❑Competitive Negotiated Purchase (include documentation) ❑Lease ❑Other Governmental Contracts (include documentation) NTerm Contract Contract Period: Two Year OTR: One Additional One -Year Period (if applicable) Recommended Vendor(s): MWBE/Location Status: Award/Contract Value: Aero Products d/b/a American LaFrance Medic Master NON -MINORITY/ NONLOCAL $38,664.00/Year Total Value of Award/Contract (including values asso6ated "h potential OTR): $ 115,992.00 Award Recommended By: Department"Director/Des'Me Signature �a Source(s) of Funds: Account Code(s): Funding Director/Designee AWARDRECOMANDAPPROVALFORM Certified By: Chief Procurement Off cer/Designee Approval: City Manager Date 03— 182 AWARD SHEET PERFIT ACE ADJUSTABLE EXTRICATION COLLARS BID NO. 02-03-006 TWO YEAR CONTRACT W/ OTR ONE YEAR Item No. Description Mini PerFit Ace Adjustable Collar -Extrication 30 per case. Mfg. By AMBU Catalogue No. 00281106 No Substitutes 2 PerFit Ace Adjustable Collar -Extrication 30 per case Mfg. By AMBU Catalogue No. 00281000 No Substitutes TOTAL COST CD Days to commence work after PO t Prepared by Terry Byrnes 1/6/03 Item 389 John Downey, New Britain, CT 06050 Dascriodon Bravo Trade Development, Inc. 1 Mini Wit Ace Adjustable Collar-Enhication $ 10 Pcr cue. Mfg. By AMBU 119 SW 23 Rd, Miami, FL 33129 Catalogue No. 00231106 Eat Annual No Subati(ula FemaleA-ocal 2 Pcrfir Ace Adjustable Collis-Estriwaon Uni Cos Quantity Total Cost 30 Per case Est. Annual Mfg. By AMBU $ 6.45 1800 $ 11,610.00 Catalogue No 00231000 No Subalilaus llni Cost Quantity Total Cost ^.= TOTAL COST Days to co mrllnte work after PO trrvs� Prepared by Tarry Bymes 1x M3 TABULATION OF BIDS PERFIT ACE ADJUSTABLE EXTRICATION COLLARS BID NO. 02-03-006 3705 SL Johns Pk Pkwy., Sanford, FL 32771 389 John Downey, New Britain, CT 06050 AMBU, Inc. Bravo Trade Development, Inc. Non -Local/ Non -Minority Non -Local/ NIA mondsFerryRd.,Linthicum,MD,21090 119 SW 23 Rd, Miami, FL 33129 Est Annual Eat Annual Non -Local/ NIA FemaleA-ocal Quantityo I C Uni Cos Quantity Total Cost Est Annual Unit Cost Quantity Total Est. Annual 570 1800 S 10,280.00 $ 6.45 1800 $ 11,610.00 Cost S llni Cost Quantity Total Cost ^.= 9.00 1800 $ 16,200 00 10.23 1800 $ 18,414.00 Total Cost �� 526 5400 S 28,404.00 S S 38,664.00 3 Total Cos 5400 $ 35,100.00 $ 46,71000 7 'st Tota os 9.00 5400 S 48.600.00 $ 64,800.00 10 Total C 10.23 5400 S 55,242.00 S 73,656.001 7 Alit DePanment DweclorMasglnee Y� BID ITEM: BID NO: DATE BID(S) OPENED: CITY OF MIAMI OF THE CM CLERK BED SECURITY LIST PERFIT ACE ADJUSTABLE EXTRICATION COLLARS 02-05-006 MONDAY, DECEMBER 30, 2002 TIME 12:00 PM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK BRAVO TRADE DEVELOPMENT, -INC. $ 73,656.00 FP.;'YlOf /Lo C -OL MOORE MEDICAL /THE SUPPLY EXPERTS AMBU, INC. AERO PRODUCTS CORP. /MEDIC MASTER NO BID: LA-MDAL MEDICAL CORP. D-- o c bcLL 4i.105 Lncylue-+ SOUTHEASTERN EMERGENCY EQUIPMENT SOUTH FLORIDA MEDICAL EQUIPMENT CO. unable.. -t ulters fro received t M. S o -o C� 7,-! All ot -r' offers im any, • received envelops on behalf of on receiving raid(s) PURCHASING DEPARTMENT on (City Deparanent) SIGNED:6� Deputy rA Clerk (Date) 03- 182 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez City Manager Michael A. Rath, CPPO Acting Director, Chief Procurement Officer aQTC FILE January 6, 2003 SUBJECT Request to Rescind Award Disposable Head Immobilizers REFERENCES : Bid No. 01-02-133 ENCLOSURES It is respectfully recommended that the City Manager rescind the above referenced bid award to South Florida Medical Equipment Co. The Purchasing Department received notification from the awarded vendor that their bid price submitted was misquoted and cannot be honored. As the balance of bids submitted are beyond the ninety (90) day period for prices to be valid, the City of Miami is unable to utilize the "next lowest vendors" pricing. Upon receipt of your approval to rescind the award, the Purchasing Department will rebid these items. CAG/kJN/MAR/TSB/tb C:Bid File 9'1:6 WV £ i EOOZ 1~1,,!4-1.:0 Ajjo ResoMemo 03— 182 J-021-1017 11/26/02 02-1270 RESOLUTION No. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF SOUTH FLORIDA MEDICAL EQUIPMENT CO., FOR THE PURCHASE OF DISPOSABLE HEAD IMMOBILIZERS, FOR THE DEPARTMENT OF FIRE RESCUE, ON AN AS -NEEDED BASIS, FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR TWC ADDITIONAL ONE-YEAR PERIODS, IN AN AZNUAL AMOUNT NOT TO EXCEED $27,600, FOR A TOTAL AMOUNT NOT TO EXCEED $82,200; ALLOCATING FUNDS FROM ACCOUNT CODE NO. 001000.2806C1.6.714. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Secticr_ 1. The bid of South Florida Med-cal Equipment Co., for the purchase of disposable head immobilizers, for the Department of Fire -Rescue, on an as -needed basis for one yea;, with ar. option to renew for twc additional one -_rear periods, in an annual amount not to exceed $27,600, for a total amount not to exceed $82,800 is accepted, with funds allocated from Account Code No. 001000.220601.6.714. CIT:' COMOSSION V=_Ttl•c*G OF a.a i DEC 1 2 2Q02 twn rlo. 03- 182 -�- Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 12th day of December , 2002. V� • rWTUEL A. DIAZ, MAYO ATTEST : r-- PF.;,fCILLA A. THOMPSON CItZ CLERK APP.cCV" A 0 ,FORM AND CORRECTNESS , RAJ VILARELLO CyTY�ATTORNEY c73E:tr:AS:BSS if the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. if the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03-- 182 n r. - TZ?PL R.0