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Home My WebLink AboutR-03-0181J-03-149 2/18/03 RESOLUTION NO. 0 3— 18 1 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF PRAXAIR DISTRIBUTION SOUTHEAST FOR THE ACQUISITION OF MEDICAL AND INDUSTRIAL GASES FOR THE DEPARTMENT OF FIRE -RESCUE, ON AN AS -NEEDED CONTRACT BASIS, FOR A ONE-YEAR PERIOD WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE- YEAR PERIODS, AT AN ANNUAL AMOUNT OF $20,927.76, FOR A TOTAL CONTRACT AMOUNT OF $62,783.28; ALLOCATING FUNDS FROM THE BUDGET OF THE DEPARTMENT OF FIRE -RESCUE, ACCOUNT CODE NO. 001000.280601.6.714, SUBJECT TO AVAILABILITY OF FUNDS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Praxair Distribution Southeast for the acquisition of medical and industrial gases for the Department of Fire -Rescue is approved, on an as -needed contract basis, for a one-year period with the option to renew for two additional one-year periods, at an annual amount of $20,927.76, for a total contract award amount not to exceed $62,783.28, with CITY COMMISSION MEETING OF FED 2 7 an03 Resolution No. funds allocated from the budget of the Department of Fire -Rescue, Account Code No. 001000.280601.6.714, subject to availability of funds. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 27th day of February , 2003. ATTEST: PRISCILLA A. THOMPSON CITY CLERK CORRECTNESS:t/ 41:tr:AS:BSS EL A. DIAZ, Nk45R 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 181 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable May d e hers of e City Commi i n J e ola hi f Administrator/City Manager RECOMMENDATION CA -2 DATE: t C:: , 2003 FILE: FM-003.doc SUBJECT: Accepting bid for medical and industrial gases; Department of Fire -Rescue Bid No. 02-03-023 REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Praxair Distribution Southeast, a Non-Local/Non-Minority vendor, located at P.O. Box 3287, Tequesta, Florida, 33467, for the acquisition of medical and industrial gases, on an as - needed contract basis, for a one (1) year period with the option to extend for two (2) additional one-year periods, for the Department of Fire -Rescue, in an annual amount of $20,927.76, for a total contract award not to exceed $62,783.28. Funds will be allocated from the Department of Fire -Rescue Account Code No. 001000.280601.6.714, subject to availability of funds. BACKGROUND The Department of Fire -Rescue needs to secure a contract with a provider, on an as -needed contract basis for the procurement of medical and industrial gases. These medical and industrial gases are a vital component in providing efficient patient care and are used by the Fire -Rescue Department emergency personnel and paramedics in the treatment of the sick and injured. For the safety and well being of the citizens and visitors of the City of Miami, it is imperative that the department is fully equipped by assuring that a reliable source for medical and industrial gases is secured. The Department of Fire -Rescue has analyzed the bids received pursuant to Bid No. 02-03-023. The bid from Praxair Distribution Southeast was deemed the lowest most responsible and responsive bidder, meeting specifications and is therefore recommended for the award. Fiscal Impact: None — Budgeted Item. ;7� JA/WWB/MLK/TF/jam 03- 181 Budgetary Impact Analysis 1. Department Fire -Rescue Division: Emergency ReMonse Division 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Resolution accepting the bid of Praxair Distribution Southeast for the acquisition of medical and industrial eases, on an as -needed contract basis for a one (1) year period with the option to extend for two (2) additional one-year periods for the Department of Fire -Rescue in an annual amount of $20,927.76, for a total contract award not to exceed $62,783.28; allocating funds from the Department of Fire -Rescue Account Code No. 001000.280601.6.714, subject to availability of funds Is this item related to revenue? NO: X YES ! (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: X Index Code 280601 Minor Obj. Code 714 Amount: $20.927.76 NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ VA Balance in Line Item $ Amount needed in the Line Item $ Sufficient funds will he tranaferrerl frnm the fnllnt:rino 1;-A;+. — ACTION inoi*w.r.— ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Transfer done by: From $ From $ From $ To $ Any additional comments? 8. Approved by: Department I 0a Date FOR DEPAR NT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified y: Transfer done by: Chief of Strategic Planning, Budgeting, and Performance Director/Designee Budget Analyst Budget Analyst Date Date 1 le 103 Date 03- 181 AWARD RECOMMENDATION AND APPAQVAL FORM Date: December 23.2002 Department/Division:FIRE/RESCUE DEPARTMENT Department Contact Name/Phone Number: JULIA MARTIN/ 305-416-1672 Bid/Contract Number: 02-03-023 Sr. Buyer: Terry Bvrnes. CPPB Summary/Description of Purchase: MEDICAL & INDUSTRIAL GASES Justification for Award/Contract: The Department of Fire -Rescue needs to secure a contract with a provider, on an as -needed contract basis for fhe acquisition of medical and industrial gases, for a one (1) year period with the option to extend for two (2) additional one-year periods. These medical and industrial gases are a vital component in providing efficient patient care and are used by the Fire -Rescue personnel in the treatment of the sick and injured. Type of Contract: Method of Purchase: ❑Single Purchase ®Formal Bid (include bid tabulation) []Short -Term Contract []Competitive Negotiated Purchase (include documentation) ❑Lease ❑Other Governmental Contracts (include documentation) NTerm Contract Contract Period: One Year OTR: Two Additional One -Year Periods (if applicable) Recommended Vendor(s): MWBE/Location Status: Award/Contract Value: Praxair Distribution Southeast Non-Minority/Non-Local S 20,927.76 Total Value of Award/Contract (including Award Recommended By: with potential OTR): S 62, 783.28 '1-16-0-3 a Department Director/Designee Signature Source(s) of Funds: Department of Fire -Rescue's General Funds Account Code(s): 001000.280601.6.714 Funding Appro DMB AWARDRECOMANWPPROVALFORM Certified By: Approval: Chief Procurement Officer/Designee City Manager Date 3 -- I' �'I. Item Description 1 Oxygen, USP, size H, 224 cu. ft./cylinder, dimension 9" x 51" Size in Cu. Ft.: Cylinder Dimensions: 2 Argon, CP Grade, 99.998%, size HH, 330 cu, ft./cylinder Size in Cu. Ft.: Cylinder Dimensions: 3 Acetylene, Atomic Absorption Grade, 99.6 % in large cylinder, 300 to 400 cu. ft./cylinder Size in Cu. Ft.: Cylinder Dimensions: 4 Acetylene in 10 cu. ft./cylinder Size in Cu. Ft.: Cylinder Dimensions: 8 Oxygen in 10 cu. ft./cylinder Size in Cu. Ft.: Cylinder Dimensions: For City owned cvlinders 6 Hydrostatic testing and shutoff valve replacements (when necessary) for Aluminum "D" size 02 cylinders** 7 Hydrostatic testing and shutofl'valve replacements (when necessary) for Aluminum "N60" size 02 cylinders** Cylinder Sizes Free Loan Period Demurrage Charge Per Day beyond 10 cylinders at each station and/or 30 day loan W Repairs to Cylinders: Hourly Labor Rates, if any (Regular Time) Warranty on repaired items, parts and labor: DELIVERY CHARGE: M� OG Aggregate Total: F� Prepared by Terry Byrnes, 12/23/02 TABULATION SHEET BID NO. 02-03-023 MEDICAL INDUSTRIAL GASES 100 S 45.00 /Cyl. ?y 224,330,400,10,18 r 30 Days i? $ 0.08 r ;;Parts N/A NIC NIC S 4.500.00 "'S 25.00 /Cyl. S 2.500.00 K, T,R,MC,WSL i NO FREE DAYS a $ 0.125 R/MC Cust.Owned $ 10.00 /Hour $_35 0-L/Hour Labor N/A ,Parts 90 Days Labor 90 Days 4 a DELIVERY FEE $7.50 s HAZMAT FEE $4.80 33,428.40 $ 20,927.76 G� Approve. _ DiPartmetit Director/Designee 7I TRI -STAR PRAXAIR DISTRIBUTION SE 18621 SW 107 Ave. PO BOX 3287 PeMne, FL 33157 Tequesta, FL 33467 Female/Dade Non-Min./Non-Local Est.Oly Extended Price Price Unit Extended PricePrice 1440 `;S 12.00 /Cyl S 17.280.00 ;3$ 6.50 /Cyl S 9.360.00 251 249 9"x51" r 9"x51" 24 S 36.00 /Cyl_ 964,00 rS 26.49 /Cyl. $635.76 336 335 8"x54" #z 9.25"x55" 24 S 78.00 /Cyl. SI.872.00 S_107.00 /Cyl. $2,568.00 300 380 12"x27" 12"x45" 72 S 8.50 /Cyl. $612.00 '15_7.25_ICy1. S522.00 10 10 4"x13" 4"x15" Industrial "MC" 72 6.95 /Cyl. S 500.40 aS 4.75 /Cyl. S 342.00 20 ` 10 7"x17" 4 Wx17" USP & Industrial 200,S 39.00 /Cyl. $_7,800.00_ ]5_25.00 /Cyl. S_5,000,00_ 100 S 45.00 /Cyl. ?y 224,330,400,10,18 r 30 Days i? $ 0.08 r ;;Parts N/A NIC NIC S 4.500.00 "'S 25.00 /Cyl. S 2.500.00 K, T,R,MC,WSL i NO FREE DAYS a $ 0.125 R/MC Cust.Owned $ 10.00 /Hour $_35 0-L/Hour Labor N/A ,Parts 90 Days Labor 90 Days 4 a DELIVERY FEE $7.50 s HAZMAT FEE $4.80 33,428.40 $ 20,927.76 G� Approve. _ DiPartmetit Director/Designee 7I CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: MEDICAL AND INDUSTRIAL GASES BID NO: 0203-023 DATE BIDS) OPENED: MONDAY, DECEMBER 9, 2002 TIME 11:00 AM BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S QHECK TRI—STAR (ONLY ONE -(1) COPY $ 33,428.40 PRAXAIR DISTRIBUTION SOUTHEAST 20,927.76 /�' B�d NO BID: PURITAN MEDICAL PRODUCTS L�.Q turn. ft -m- , _....... _.._ .., ... he-, .. received t"Imel r c3 ^z C.. _ opanind _ HT date and ti e. J ' � $utS other offers st.�va:�£'a. tcrre relealed .s t1alo." ." SC:iCi x,23:2. CdY:,' LP UP A QUA 04 received on receiving id(s) PURCHASNG DEPARTMENT on (City Department) SIG Deputy CfClerk ( -3 ) envelops on behalf of (Date) 03- 181 V1