HomeMy WebLinkAboutR-03-0136J-03-113
02/11/03
RESOLUTION No. 03— 13 6
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 3 TO THE EXISTING
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM,
WITH GENUINE PARTS COMPANY, D/B/A NAPA AUTO
PARTS, PURSUANT TO RESOLUTION NO. 98-1198 (AS
AMENDED BY RESOLUTION NOS. 01-1186 AND 00-82),
PROVIDING FOR AN ADDITIONAL SIX-MONTH EXTENSION
FOR THE PROVISION OF IN-HOUSE PARTS OPERATIONS
IN PARTNERSHIP WITH THE DEPARTMENTS OF
FIRE -RESCUE AND MUNICIPAL SERVICES, IN A TOTAL
AMOUNT NOT TO EXCEED $1,040,000; ALLOCATING
FUNDS FROM THE BUDGETS OF THE DEPARTMENTS OF
FIRE -RESCUE, ACCOUNT CODE
NO. 001000.280701.6.702, IN THE AMOUNT OF
$200,000 (FY 2003), MUNICIPAL SERVICES, LIGHT
FLEET DIVISION, ACCOUNT CODE
NOS. 503001.420905.6.702, IN THE AMOUNT OF
$460,800, (FY 2003), AND 503001.420905.6.721,
IN THE AMOUNT OF $63,200 (FY 2003) AND HEAVY
FLEET DIVISION, ACCOUNT CODE
NOS. 509000.420901.6.702, IN THE AMOUNT OF
$237,000 (FY 2003), AND 509000.420901.6.721, IN
THE AMOUNT OF $79,000 (FY 2003), SUBJECT TO
BUDGETARY APPROVAL.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The City Manager is authorizedll to execute
Amendment No. 3 to the existing Agreement, in substantially the
1� The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
T$"'tl PI .4,
�!IAIIN,E.
CITY COMMISSION
MEETIDIG OF
FEB 1 3 2003
R-Ozuron No.
03- x.36_,
attached form, with Genuine Parts Company, d/b/a NAPA Auto Parts,
pursuant to Resolution No. 98-1198 (further amended by Resolution
Nos. 01-1186 and 00-82), providing for an additional six-month
extension for the provision of in-house parts operations in
partnership with the Departments of Fire -Rescue and Municipal
Services, in a total amount not to exceed $1,040,000, with funds
allocated from the budgets of the Departments of Fire Rescue,
Account Code No. 001000.280701.6.702, in the amount of $200,000
(FY 2003), Municipal Services, Light Fleet Division, Account Code
Nos. 503001.420905.6.702, in the amount of $460,800 (FY 2003),
and 503001.420905.6.721, in the amount of $63,200 (FY 2003), and
Heavy Fleet Division, Account Code Nos. 509000.420901.6.702, in
the amount of $237,000 (FY 2003), and 509000.420901.6.721, in the
amount of $79,000 (FY 2003), subject to budgetary approval.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.V
If the Mayor does not sign this Resolution, it shall become
effective at the end of ten (10) calendar days from the date it
was passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 3
03- 136
PASSED AND ADOPTED this 13th
ATTEST:
1V
RISCILLA A. THOMPSON
CITY CLERK
APPROVED AS
LARELLO
86:tr:AS
day of February , 2003.
CTNESS:V
Page 3 of 3
$ANUEL A. DIAZ, O
03- 136
AMENDMENT NO.3 TO AGREEMENT BETWEEN
THE CITY OF MIAMI AND THE GENUINE PARTS COMPANY
This third amendment is entered into this day of , 2003, by and
between the City of Miami, a municipal corporation of the State of Florida (the "CITY), and the
Genuine Parts Company, d/b/a NAPA Auto Parts, a Georgia corporation (the "PROVIDER") for
the purpose of amending Section 3 of that certain agreement between the CITY and PROVIDER
dated March 5, 1999 (the "AGREEMENT), as follows:
TERMS
Section 3. "OPTION TO EXTEND": the City chooses to exercise the option to extend
the contract for a period not to exceed six (6) months subject to the availability of funds and
budgetary approval until a new Request For Proposal and Contract is established.
Except as specifically provided herein, all of the terms and provisions of the Agreement
shall remain in effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their respective officers duly authorized, this day and year above written.
a
,Amendment — In -House Operations 0 cc�� J( �9 6
EI J �' 1 i}
Name:
Corporate Secretary
ATTEST
LM
PRISCILLA A. THOMPSON
City Clerk
APPROVED AS TO FORM AND
CORRECTNESS:
ALEJANDRO VILARELLO
City Attorney
GENUINE PARTS COMPANY, a
Corporation of the State of Georgia
Name:
Title:
FOR THE CITY OF MIAMI, a
Municipal Corp. of the State of Florida
CARLOS A. GIMENEZ
City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS:
LI -A
ELLIOT FIXLER
Acting Director
Risk Management
,Amendment — In -House Operations 03- 13 6
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable and
Members f e City Co on
d���
FROM
�oe Arriola
City Manager
RECOMENDATION
CA -4
DATE: FILE:
FEB - 4 Lu3
SUBJECT: Amending No. 3 to Existing
Agreement between City of
Miami & NAPA Auto Parts
REFERENCES:
ENCLOSURES:
Resolution
It is respectfully recommended that the City Commission adopt the attached Resolution,
authorizing the City Manager to execute Amendment No. 3 to an existing Agreement, in
a form acceptable to the City Attorney, with Genuine Parts Company, d/b/a NAPA Auto
Parts. This agreement is for the provision of in-house parts operations in partnership with
the Departments of Fire -Rescue and Municipal Services. Amendment No. 3 provides for
an extension not to exceed six (6) months in an amount not to exceed $1,040,000.
Funding is available from the Departments of Fire -Rescue, Account Code No.
001000.280701.6.702 ($200,000) (FY03), and Municipal Services, Light Fleet Division,
Account Code Nos. 503001.420905.6.702 ($460,800) (FY03), 503001.420905.6.721
($63,200) (FY03), and Heavy Fleet Division, Account Code Nos. 509000.420901.6.702
($237,000) (FY03), 509000.420901.6.721 ($79,000) (FY03), subject to the availability of
funds and budgetary approval.
BACKGROUND
The In -House Operation of Parts Facilities Contract, RFP No. 96-97-135, adopted by
Resolution No. 98-1178, (further amended by Resolution Nos. 01-1186 00-82) expires on
March 4, 2003. Requests for Proposals (RFP) for the new contract were opened on
December 4, 2002 and as a result, two (2) responses were received. It is anticipated that
the new RFP will be scheduled for Commission approval on July/2003.
While this process proceeds, the Departments of Municipal Services and Fire -Rescue
must continue said services to the two fleet maintenance facilities comprised of the
Municipal Services Department Garage and the Fire Department Garage. The vendor has
agreed to continue providing services under the same terms, conditions, and pricing,
pursuant to the previous Request for Proposal. Thus, the request for up to a six (6) month
extension of the contract.
FISCAL IMPACT: None
Amendment — In -House Operations
03- 136
Budgetary Impact Analysis
1. Department Fire -Rescue & Municipal Svc]Division Fleet Management Division
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
IN-HOUSE PARTS OPERATIONS
4. _ Is this item related to revenue? NO: xx YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES:** Index Code Minor Obj. Code Amount $
NO: _ Complete the following questions.
6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
121- 1-
7. Any additional comments? 0
v/001000.280701.6.702 ($200,000)(FY03); 503001.420905.6.702 ($460,800)(FY03),
503001. ($ 63,200) (FY03) ; 509000.420901.6.702 ($237,000) FY 3 ,
509000.420901.6.721 ($ 79,000)(FY03).,,
ApprgDepart!e6n�t]Dlirecto
8.
///Cle-5
*esign ate
FORD T OF INUNAGEMENT AND BUDGET USE ONLY
Verified by: Verified by:
t of Management and Budget Director/Designee
Date
Budget Analyst
Date I . .
ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL
Indez/B inor Ob'ectlPro'ect No.
From $
To $
121- 1-
7. Any additional comments? 0
v/001000.280701.6.702 ($200,000)(FY03); 503001.420905.6.702 ($460,800)(FY03),
503001. ($ 63,200) (FY03) ; 509000.420901.6.702 ($237,000) FY 3 ,
509000.420901.6.721 ($ 79,000)(FY03).,,
ApprgDepart!e6n�t]Dlirecto
8.
///Cle-5
*esign ate
FORD T OF INUNAGEMENT AND BUDGET USE ONLY
Verified by: Verified by:
t of Management and Budget Director/Designee
Date
Budget Analyst
Date I . .
MAR-�Z^e• -- -- ----------
J -00 -Oil
12/30/99 cc
` RESOLUTION NO. Q J ~
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 1 TO AN EXISTING AGREEMENT, IN
A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH
GENUINE PARTS COMPANY D/B/A NAPA ALTI'O PARTS,
FOR THE PROVISION OF IN-HOUSE PARTS
OPERATIONS PARTN...RSHIP FOR THE DEPARTMENTS OF
FIRE -RESCUE AND GENERAL SERVICES
ADMINISTRATION TO PROVIDE INCREASES IN THE
CONTRACT AS FOLLOWS: (1) FROM $1,523,236.50
TO $1,648,236.50, FOR AN AMOUNT NOT TO EXCEED
$125,000, FOR THE -CONTRACT YEAR BEGINNING
MARCH 5, 1999; (2) AN .AMOUNT NOT TO EXCEED
$617,000, FOR THE CONTRACT Yz-A.R BEGINNING
MARCH 5, 2000; ALLOCATING FUNDS THEREFOR FROM
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION ACCOUNT NOS. 503001.420905 AND
509000.420901, AND FIRE-RESCUT ACCOUNT
NO. 001000.280701.
4vHERMASI Resolution. Number 93-1178, adopted c
Dece-tuber 8, 1993, authorized the City Manage: to enter into z
Agreement with Genuine Parts Cort•.pa.Zy d/b/a NAPA AT -to Part
("NA<PAto esta]:)lish an in-house par --s operations
part=ership with the Denartments of Fire -Rescue and Gerer•
_ Se: -vices -Administration ( "GSA-) ;. _ anal
whereas, or_ March 5, 1999, the Cicy entered into
agreement with DLA? L for the provision of in -:'souse parts, wi
operations cormnencirg May 1, 1999; a*id
CITY CO14Y
QTY c
JAN 2 7
03- 136
t/r►R-22-01 14.12 FROH. MI AN 7 7,'x - ------
WHEREAS, the GSA portion
of the original amount
of
the xoA
�.i
agreement was based on the budgeted amounts in eight
(,S)
specific
accounts, rather than actual
expenditure levels of
all
sixteen
(16) accounts which fund these
expenditures; and
wH .REAS, the structure of
the City's Five Year
Plan
and the
related minimal increases in
these eight (8) specific
account
budgets did not take into consideration the aging of the City's
heavy fleet,•.,nor the increase of over 300 vehicles in the City's
light fleet in fiscal year 1998-1999, nor the minimum increase of
150 vehicles of the light fleet in fiscal year 1999 -2000; and
W�.IZREAS, based on GSA's expenditures to date under the N -A -D`
J contract, it is estirmced that a $125,000 contract increase, in
total amount not to exceed $1,649,236, effective March. 5, 1999
_i•
and an i :crease in the total amo-,:.nt not to exceed $617,000, fro.
$1, 648, 236.50 to
$2,265,236. 50, for the contract year begin.^in
Marc_ 5, 2000, is needed;
W:�R`.A..S, funds are available--from--Department--- o---Generc_
Services Administration Account Nos. 503001.420905 ar
509000.420901, and Fire -Rescue Account No. 001000.280701;
Page 2 of 4
t36
"v
ma
}{AR -2Z -ml 14 13 tKpl'[.itIAI1a r'•�� _��••_-- _
NOW, THEREFORE, BE IT RESOLVEb By THE COWISSIOIV OF THE .^r
OF MIAMI, FLORIDA:
Section 1. The recitals and windings contained in the
Preamble to this Resolution are hereby adopted by refe-ence
thereto and incorporated herein as if fully set forth in this
Section.
Section..2. The City Manager is hereby authorized to
execute Amendment No. 1 to an existing agreement, in a form
acceptable to the City Attorney, with Genuine Parts Company d/b/a
NAPA Auto Parts, for the provision of in-house parts operations
partnership for the Departments of Fire -Rescue and General
Services Administration to provide for increases in the contract
as follows: (1) from $1,523,236.50 to $1,648,236.50, for an
amount not to exceed $12S,000, for the contract year begin= in c
March 5, 1999; (2) an amount not to exceed $617,000, for the
contract year beginning March 5, 2000, allocating fu_zds therefoz
from t e Department of General Services Admir_istrat ion Account
_Nos. 503001.420 0 - nd____5090b0:42D901, a..^.d Fire -Rescue Account
No. 001000.280701.
ii The herein authorizatioa is further st:bject • to complia :ce w°th a1
requirerneats that may be i;nposed by the C:cy Attorney, irclud_i=9 bLt ao
limited to those prescribed by applicable City Charter and Cod
previsions.
Page 3 Of 4 V 0 —
03- 136
MAR -22-01 14.13 FROM -MIAMI FIRS Ks5c.ua IO$38y......_
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayo=.'
PAsSED AND ADOP'T'ED this 27th day of January' 2000.
JOE CAROLTO, MAYOR
Inaocorda = w#s !: '.. .9 Core Ss--. 2.36, sir= the Mrrz r -4 4. s'C! :-.rF.&tq ep. rCve d
this uZ3:tO"1 by F+. -Z ::.1^ !'' N em nom.,.:......; -I ^'�:�' �,i• `�.; n••:•'•�•a� rt
'
becomes effective rifit.,.-.i 'ter, day. 1!%,� •' �� � r!r�^ ..+
. lBgSiOitlg s?1n$, KitnO�.'� ItY$ k�`.�jrr: "a
ATTEST : WA,tec k Fbafz.-JUY CIS&
rATT O.2 -I4 EY
030:RCL
S r>
1�
it if -'-e Mayor does not sign this Reso!Utioa, it shall become e.`feccive e
the end of. tea calendar days from the date it was passed and adoptee
if the Mayor vetoes this Resolution, it shall become effectiN
immediately upon override of the veto by the City Cec^ission.
Page 4 of 4
04/05/2001 13:43 FAX 5055455016
t.111AIAi1 GDA
MOW
This amendment is entered into this 5 ch - -day of May , 2000, by aakq .
between the City of Miami, a municipal corporation of the State of Florida (the "CIM, and the
Genuine Parts Company, d/b/a NAPA Auto Parts, a Georgia corporation (the `TROVMER"), for
the purpose of amending Section 5 of that certain agreement between the CITY and PROVMML
dated March 5, 1999 (the "Agreement"}, to increase the amount of compensation due thereunder.
RECITALS
VVHfiREAS, Resolution No. 98-1178, adopted on December 8, 1998, authorized the City
Manager to enter into an Agreement with PROVIDER, to establish an in-house parts operation in
partnership with the Department of Fire -Rescue and General Services Administration; and
VIBF.REAS, the CITY wishes to increase the number of vehicles serviced under the
Agreement; and
WHEREAS, pursuant to City Commission Resolution No. 00-82 this amendment
("Amendment") is entered into between the CITY and PROVIDER providing an increase in
compensation to the PROVIDER.
NOW, TEMREFORE, in consideration of the foregoing and of the mutual agreements
and covenants of the parties as set forth in the Agreement, the CITY and PROVIDER agree as
follows:
TERMS
1. The amount of compensation to Provider shall, for contract year beginning March
5, 1999 and ending March 4, 2000, be increased by $125,000 not to exceed a total
compensation of $1,648,263.50.
2. The amount of compensation to Provider shall, for contract year beginning March
5, 2000 and ending March 4, 2001, be increased by $617,000 not to exceed a total
compensation of $2,265,236.50.
This Amendment is made pursuant to Sections 5 and 19 of the Agreement. Except as
specifically provided herein, all of the terms and provisions of the Agreement shall
remain in effect.
OVERSIGHT BOARD APPROVAL, The State of Florida has appointed an
Emergency Financial Oversight Board (the "Oversight Board") which is empowered to review
and approve all pending CITY contracts. As a result, contracts shall not be binding on the CITY
03- 136
t!0/03/2001 13:44 FAX 3055455016 CTTYXLA][I GSA
until such time as *a Oversight Board has approved them, Attestation of this Agm=c mt by the
City Clerk shall constitute avidmc a of its approval by the Oversight Board.
IN WITNESS VV$F)Ri,EOF, the parties hereto have caused this instrument to be
executed by their respective officials thereunto duly authorized, this the day and year above
written.
GII3UIl�1E PARTS COMPANY, a
corporation of the State of Georgia
By &"=
Nom: orb e� Name: Ste'R c. SmInIA
��Corporate S asre€ary Title: v «F ra rs oVz 1
ATTEST''-
\ CITY OF MIAMI, a municipal corporation
of the St2 of Florida
Tay: By'_
GA US A. GIM:Ni Z
City Clerk - :\ ;a City daaager
APPROVE AS TO FORM AND APPROVED AS TO INSURANCE
CO REQUMENMNTS
Y: c By:.
AND ARE MARIO SOLDEVILLA
City Attomey Administrator, Risk Management
2
o3- 136
DEC -11-2001 88 19 CITY CLERKS ONCE 385 858 1610 V. lad
J-01-951
11/7/01
RESOLUTION NO.
p A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 2 TO AN EXISTING AGREEMENT,
IN SUBSTANTIALLY THE ATTACHED FORM, EXTENDING THE
CONTRACT WITH GENUINE PARTS COMPANY, D/B/A NAPA
AUTO PARTS, PURSUANT TO RESOLUTION NO. 98-1198,
ADOPTED DECEMBER 8, 1998, FOR THE PROVISION OF
IN-HOUSE PARTS OPERATIONS IN PARTNERSHIP WITH THE
DEPARTMENTS OF FIRE -RESCUE AND GENERAL SERVICES
ADMINISTRATION AND PROVIDING FOR AN INCREASE IN
THE ANNUAL AMOUNT NOT TO EXCEED $583,632, FROM
$1,523,236.50 TO $2,106,868.50, FOR THE THIRD
CONTRACT YEAR, BEGINNING MARCH 5, 2001, AND THE
FOURTH CONTRACT YEAR, BEGINNING MARCH 5, 2002;
ALLOCATING FUNDS FROM THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION ACCOUNT CODE
NOS. 503001.420905 AND 509000.420901, IN THE
AMOUNT OF $1,706,868.50, AND FIRE -RESCUE ACCOUNT
CODE NO. 001000.280701, IN THE AMOUNT OF
$400,000, SUBJECT TO AVAILABILITY OF FUNDS.
0
WHEREAS, Resolution No. 98-1178; adopted December 8, 1998,
authorized the City Manager to enter into an Agreement with
Genuine Parts Company d/b/a NAPA Auto Parts ("NAPA"), for the
provision of in --house parts operations in partnership with the
--- — Departments- of- Fire -Rescue- and General Services- Administration
("GSA"); and
WHEREAS, on March 5, 1999, the City entered into an
agreement with NAPA for the provision of in-house parts, with
operations commencing May 1, 1999; and
�� �a ice•
..1TTACFj€CA.E:•�T
Cr
Nmr 15 "'M
a•��.rrr.a�,,
01
0
0
DEC -11-2001 0820 CITY CLERICS OFFICE 305 858 1610 P. E53
WHEREAS, Resolution No.. 00-82, adopted January 27, 2000,
authorized the City Manager to execute Amendment No. 1 to the
agreement, increasing the contract amount to $2,265,236.50 for
the second term of the contract; and
WHEREAS, an increase was necessary because the Fire -Rescue
portion of the original amount of the NAPA agreement was based on
the budgeted amounts in five specific accounts, rather than
actual expenditure levels of all ten accounts that fund these
expenditures; and
WHEREAS, the structure of the City's Five Year Plan and the
related minimum increase in these five specific account budgets
did not take into consideration the aging of the -City's rescue
vehicles, the increase of large repairs to pumps and motors, and
inflation of parts costs; and
WHEREAS, an increase was also necessary in the GSA portion
due to the aging of the vehicle fleet and inflation, increase in
the number of light fleet vehicles by thirty-nine percent; and
WHEREAS, vehicle warranties have expired on over 296
-- -- vehicles- since-the--inception-of the contract and heavy fleet
equipment and vehicle inventory has increased at least twenty
percent during this time period; and
WHEREAS, due to the above variables and additional
historical information, it is estimated that an increase in the
annual amount not to exceed $583,362.00; and
Page 2 of 4
03-- 136
0
DEC -11-2001 08:20 CI.TY CLERKS I,E 365 858 1618 P.04
WHEREAS, funds are al6ilable from Department of General
Services Administration Account Code Nos. 503001.420905 and
509000.42091 and Fire -Rescue Account Code No. 001000.280701,
subject to the availability of funds;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorizedY to execute
Amendment No. 2 to an existing Agreement, in substantially the
attached form, extending the contract with Genuine Parts Company,
d/b/a NAPA Auto Parts, pursuant to Resolution No. 98-1198,
adopted December 8, 1998, for the provision of in-house parts
operations in partnership with the Departments of Fire -Rescue and
General Services Administration and providing for an increase in
the annual amount not to exceed $583,632, from--$1T523-j-236-.-50.-to
$2,106,868.50, for the third contract year, beginning March 5,
2001, and the fourth contract year, beginning March 5, 2002, with
funds allocated f rom the Department of General Services
Administration Account Code Nos. 503001.420905 and 509000.420901,
ii The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
Page 3 of 4 ftwa�—
03- 136
0
DEC -11-2901 ee:20 CIN ama<S OF PCr--'a r• .._...
in the amount of $1,706,868.50,_ and Fire -Res cue Account Code
^No. 001000.280701, in the amount of $400,000, subject to
availability of funds.
Section 3. This Rt•.,lution shall become effective
immediately upon its adoption 'and signature of'the Mayor Y
PASSED AND ADOPTED this 15th day of November , 2001.
ATTEST:
JOE CAROLLO, MAYOR
In a=cRbrwe PJ$T+ RX -r; r ••!o Sr,- P.^. e; o' --e tyo 14"r did not h. e., .+a
fts
ragaitiony same, wanout uic �.i�.�Gi�u:�.i�.tyri?�� @tJ. � •, � �/
WALTER J. FOEMAN
lkz�l CITY CLERK
APPROV A 0 F AND CORRECTNESS:'Z/
01
jC`ITY ATTORNEY
W5773:L8
7
Clark -
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the Hate it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 4 of 4
03- 136
DEC -11-2001 08=21
0
CITY CLERG Q 'ICE
305 856 1610 P.M
CERTIFICATE OF RESOLUTION
I hereby certify and attest that I am the duly elected and qualified Secretary of Genuine Parts
Company, a corporation organized and existing under the laws of the State of Georgia and that
Scott Smith, is duly authorized by the Executive Committee of the Board of Directors of the
corporation to negotiate and enter into and/or guarantee on behalf of the corporation
agreements) for the sale of auto parts and any other equipment upon such terms and conditions
in his discretion may deem to be in the best interests of the corporation, and to execute all
documents and take such other action on behalf of the corporation as may be necessary or
convenient to effectuate and comply with such agreement.
I further certify and attest that neither the charter nor the by-laws require any consent of the
shareholders for such sale by the corporation.
IN WITNESS WHEREOF, 1 have hereunto set my hand as Secretary and caused the
corporate seal of the said corporation to be affixed hereto this 28th day of Se tem 2001.
0
CAROL YA , SEC ARY
(Corporate Seal) -11
0
TOTPL P.
03- 136
' THE CITY OF MIAMI AND THE GENUINE PARTS CONWANY-14 F31
This second amendment is entered into this I day of 2e
between the City of Miami, a municipal corporation of the State of Florida (the `CITY"), and the
Genuine Parts Company, d/b/a NAPA Auto Parts, a Georgia corporation (the "PROVIDER', for
the purpose of amending Section 5 of that certain agreement between the CITY and PROVIDER
dated March 5, 1999 (the "AGREEMENT"), as follows:
TERMS
Section "5. COMPENSATION" is deleted in its entirety and amended to read:
5. COMPENSATION: The contract is hereby increased from $1,523,236.50 to
$2,106,868.50 for an amount not to exceed $583,632.00, for each of the contract
years 3 and 4 beginning March 5, 2001 and March 5, 2002.
Except as specifically provided herein, all of the terms and provisions of the Agreement
shall remain in effect.
OVERSIGHT BOARD APPROVAL, The State of Florida has appointed an
Emergency Financial Oversight Board (the "Oversight Board") which is empowered to review
_ and approve all pending CITY contracts. As- a result, contracts shall not be binding on the CITY__.—_ .__
until such time as the Oversight Board has approved them. Attestation of this Agreement by the
City Clerk shall constitute evidence of its approval by the Oversight Board.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their respective officers duly authorized, this day and year above written.
03- 136
Name:
Corporate Secretary
ATTEST:
Florida:
City Clerk
APPROVED AS TO FORM AND
CORRECTNESS:
By.
A JANDR V RELLO
ty Attorney
GENUINE PARTS COMPANY, a
Corporation of the State of Georgia
By:
Name:
Title:
FOR THE CITY OF MIAMI, a
Municipal Corporation of the State of
/ BY
i
V�Fr7�7
i
C�J
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City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS:
By:
, /&
MARIO SOLDEVILLA
Administrator
--—_R.isk.Management___.— _.--
3- 136
i ACORN. -16MIRM1111MINNOW
(•.IUOI`ICLR•
Aon Risk Services, Inc. of Georgia '
3565 Piedmont Rd NE.B1gl,t700
Atlanta GA 30305 USA
s .��iiv: Lit: •:i 08/1941 �'-
IIS CERTIFICATE SSUEa AS A MATTER OF INFORMAnON
ILY AND CONFER - ..o RIGHTS UPON THE CERTIFICATE
ELDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
.TER THE COVERAGE AFFORDED BY THE POLICIES BELOW
INSURERS AFFORDING COVERAGE
INSCRED INSURER A: Travelers Indemnity Co. of IL
t Qenuine Parts Co dba NAPA Auto Parts, p,ISURER.8: Royal Insurance Co. of America
j notion Ind., Balkamp, Johnson Ind,
1 EIS Inc, Rayloc, SP Richards & INSURERt; Great Lakes Re (Uk) Plc
I Subs.
Atlanta GA 30339 USA INSURER D.-
INSURER
:INSURER E
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATID ,
NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OFA NYC
ONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICHTHIS CERTIFICATE
MAY BEISSUED OR MAY PERTAIN. THE INS URA NCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND
t CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITSSHOWN MAY HAVE RFFN RPM Irrn av PAM n atluc
t`$R
`• ITR
TYPE OF INSURANCE
FOLlCYWM(iER
pOLtCYEFFEC'nYE
DATFAM.WMYY1
EOIfCYEXHAA710N
DATE4NM1 MYY)
LIMITS
g
GlNtKALLlAB1L1TY
POMM 46 23 91
COMMERCIAL GENERAL LIABILITY
9/1101
9/1/02
EACHUCCURRaNCE
---------
$1,250,(
FIRE DANAGE(Anr anc rac
$1,000,
1
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADEa OCCUR
MED EXP (Aar one Wwol
20 t
PERSONAL& ADV UQURY
$1,250,(
GENERAL AGGREGATE
S 2 , 000 , ,
(A:'.'L AGGREGA rE LLM11 APPLIES PER.
- COMPrOPAGG
$1,250,
'
Mo.PRODUCTS
POLICY E] JECT a LOC
B
e
AUTOM08ILELtABIL1TY
X
ANYAL'TO
22T-.462392 ACS
3USINESS AUTO COVHRACE
P217 462394 MA
9•i.C1
911/01
9!1/02
9/1102
LELT
-Ea a=dEDSLKPII
Eaamdrnt)
52,000,
B001LY047URY
IPapertati
8
ALL OW%ED AUTOS
SCHEDULED ALTOS
BUSINESS AUTO COVERAGE
P2TI• 462393 TX
BUSINESS AUTO COVERAGE
9/1/01
9/1/02
BODILY 1?OURY
1
HIRED ALTOS
SON OWNED ALTOS
,
,Arr cadantl
PROPERTYDA.'AAGE
Tt r szidmt,
f�
1'L
A
;1
GARAGE LIABILITY
,�•I
`4f
AUTOONtY • EA ACCIDENT
OTHERTRV, EA ACC
ANY AUTO�•
L�
ALTO ux.L Y
AGG
O
EXCESS LIABILITY
r -y
GIA2CT000004-02
Conwtercial Umbrella Coverace
9/i/01
t 9!1/02
EACHOCCURRE.NCE
$51000
AC.GREGATE
ltittk I 1 CL.A,.MS.-AADE
$S, 000
}( RETENTION $ S10.000
A
WORKERS CO.MPEWTION4,ND
E,1(PLOYEtS'UABILITY
TC2' 82047038100 DE^UCTIS
WCRKERS COMPENSATION
l'0_
1/1/02X
WCSTAR' OIEF
TORY R
E L EACH ACC(DE.%7
EL DISEASE -POLICY LIMIT
E L DISEASE -EA EMPLOYEEC-
OTHER
--•-•• ••`••-•.• v.c.n..,.v..a,a.wnuvv.v cn,l l.t:Y C.aL W]:Vrv�NUUCU a7 t�UUK�G�I tv i:�YtClAL PKOYISIUNS
.c. CIty Of Mia.:._ RFP -96-97-135. City of Miami is an Additional Insured as respects General Liability.
CERTIFICATE HOLDER CANCELLATION
C:tv c: M;.a,:r-
P::rchasin] Odea; :me.^.r
444 Southwest 2nd Avenue
6th Floor
M:aml FL 33130 USA
VV'. t: LD A SY OF THE ABOV E DESCRI BED PoL ICIES BE CA NCELLE D B EFORE T•r(E EXPIRA TION
DATE THEREOF. THE ISSL•INC COMPANY WILL ENDEAVOR TO HAIL
.0 UAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.
BUT FAILGRE TO DO SO SHALL IMPOSE SO OBLIGATION OR LIABILITY
OF ANY KIND UPON THECOMPANY. ITS .AGE.VrS OR REPRESENTATIVES
AUTHORIZED REPRESENTATIVE
At-VKI) as -S (7/97) ACORD CORPORATE
ert;fi(:rte No: =�700CG57J923 Holder Identifier
03- 136
CERTIFICATE OF RESOLUTION
I hereby certify and attest that I am the duly elected and qualified Secretary of Genuine Parts
Company, a corporation organized and existing under the laws of the State of Georgia and that
Scott Smith, is duly authorized by the Executive Committee of the Board of Directors of the
corporation to negotiate and enter into and/or guarantee on behalf of the corporation
agreement(s) for the sale of auto parts and any other equipment upon such terms and conditions
in his- discretion may deem to be in the best interests of the .corporation, and to execute all
documents and take such other action on behalf of the corporation as may be necessary or
convenient to effectuate and comply with such a.reement.
I further certify and attest that neither the charter nor the by-laws require any consent of the
shareholders for such sale by the corporation.
IN WITNESS WHEREOF, I have hereunto set my hand as Secretary and caused the
corporate seal of the said corporation to be affixed hereto this 28th day of September, 2001.
(Corporate Seal)
CAROL YA ", SEC ARY.
06
J-98-1165
.. 11/24/98
RESOLUTION NO. 98-1178
A RESOLUTION, WITH ATTACHMENTS, AUTHORIZING
THE CITY MANAGER TO ENTER INTO AN AGREEMENT,
IN SUBSTANTIALLY THE ATTACKED FORM, WITH
GENUINE PARTS COMPANY D/B/A NAPA AUTO PARTS,
FOR THE PROVISION OF IN-HOUSE PARTS
OPERATIONS, FOR A PERIOD OF TWO (2) YEARS,
WITH THR OPTION OF THE CITY TO EXTEND SAID
AGREEMENT FOR TWO (2) ADDITIONAL ONE-YEAR
PERIODS, AT AN ANNUAL AMOUNT NOT TO EXCEED
$1,523,236.50; ALLOCATING FUNDS THEREFOR FROM
THE DEPART4ENTS OF. GENERAL SERVICES
ADMINISTRATION AND FIRE -RESCUE OPERATING
BUDGETS AS PROVIDED IN ATTACHM3NT I.
'V --
WIMRBAS,
the City
of Miami Departments of
General
Service;
Administration
("GSA")
and Fire -Rescue operate
two (2)
repair
facilities that are responsible for the repair and maintenance o:
all city vehicles, automotive equipment and radio cortmunicationf
infrastructure; and
WHEREAS, the ability to rianage, supply and obtain necessar-
aut�omotive, heavy truck, radio repair parts is critical to th,
efficient operation of these facilities; and
_ _WHEREAS, r a _ Blue Ribbon._ - Committee (,CoTm-rdttee ) wa
established to. evaluate the present operations - and th
feasibility of outsourcing the parts operations functions; and
W=RRA.S, as a result of the Co=nittee's research, analysis
and subsequent recormendation, the City issued an RPP for in
ATTACHMENT (3)I
CaliTAlkfD
a- 136
house -.Parts Operations. in January, 1998; and
WHEREAS, pursuant to Resolution No. 98-621, adopted June 23,
1998, the City Commission accepted the findings of the RFP
Evaluation Committee, and instructed the City Manager to
negotiate an agreement with the top ranked firm of Genuine Parts
Company d/b/a Napa Auto Parts ("Napa Auto Parts") to establish an
in-house parts operations partnership with the City; and
WHEREAS, the City Manager recommends the execution of an
agreement with Napa Auto Parts for the above purpose; and
WHEREAS, funds are available as set forth in the attached
Attachment "I°;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings containel in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.'
Section 2. The City Manager is hereby authorized to
execute an agreement, in substantially the attaclid6---form, with
Genuine Parts Coxpany d/b/a Irapa Auto Parts for the provision of
in-house parts operations, for a period.of two (2) years, with
the option of the City to extend said agreement for two (2)
additional one-year periods, at an a_-Lnual amount not to exceed
$1,523,236.50, with funds therefor hereby allocated from the
Departments of General Services Adhninistration and Fire -Rescue
2
"C.—
Operating Budgets as provided in Attachment I.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor -11.
PASSED AND ADOPTED this 8th day of
December
JOE CAROLLO, MAYOR
1998.
In accordance with Mlami Code Sec. 2-6, cines the Mayor did not 1ndcP:z-PPrOval of
this legislation by signing it In the designated placs provided. saic nc:y
becomes effective with the elapse of ten (i0) days from the dais of C::rrxn!ssicn Zrc.n
ATTEST:
reganUng mm' without the Mayor axe a to
Wager.-Wajter'zt.-oentfin, City Cleric
WALTER J. POEMAN
CITY CLERK
APPROVED AS TO, -'FORM AND CORRECTNESS :t/
./J
n. RO VILARELLO
r-ItY ATTORNEY
W3066:CSK:kc
Z� If the Mayor does not si
Y g:i this Resolution, it shall become effective a=
the and of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
03- 136
3
..MAR -26-2001 14:53 CI CLERKS OI=FICE
305 WDU iotas r.e1/el
. Attachment
"1"
RFP No. 96-97.11311 In -House Parti Jperations ,
Account Code Distribution
General Services Administration
Fleet Management Division
Heavy Fleet 509000.420901
702 Parts
$308,989.00
713 Lubel0il
541,787.00
719 Safety Supplies
-$4,068.00
721 Trres/Tubes
$125,960.00
Heavy Total
$480,804.00
it Fl@gt 503001-420905
702 Paris
$536,314.00
713 Lube101
544,283.00
719 Safety Supplies
$2,575.00
721 Tires/Tubes
$276,989.00
Light Total
$860,161.00
Radio Shop5Of000.42Q601
718 Parts
S100,000.00
Total - GSA
$1,340,965.00
Total - GSA (less 10%)
$1,206,868.50
Fire Department
Support ServirgDivision 280701
702 Parts
S
142,873.00
713 Lube/Oil
S
13,175.00
719 Safety Supplies
S
1,589.00
721 Tires/Tubes
S
59,457.00
SSD Total
S
217,094.00
Emergp`,y Respgnse Division 280601
702 Parts
S
78,126.00
719 Safety Supplies
$
11,955.95
ERD Total
$90,081.95
Telephone Franchise Pee 2_80502
702 Parts
S
4,377.00
713 Lube101
S
87.55
719 Safety Supplies
S
2,101.00
721 Tires/Tubes
S
2,626.50
TFF Total
S
9,192.05
Total - Fire Rescue
$
316,368.00
Grand Total $1,523,236.50
03- 136
V3- 136
01/15/2003
11:08
3054432544
DISTRICT OFFICE
PAGE 01
01/16/2003
11:54
FAX 00554350
CITYXIANI GSA
1@002
Chi orfoti='t
CARLOS A. GIME X V-
��
January 15,2.'.03 SENT BY FAX:
(30,S) 3994876
Mr. Cliff Clot i nopher
Genuine Put; Company, NAPA
Govemmml Sales Coordinator
92$0 N -W. 53" Street
l fi=24 Floris la 33178
Dear Mr. tea i stopher:
This letter is sent regu&ng our contvict awarded ander City of Miami RFLP 96-97-135
that ends 1Vftl% 4..2003. Specifically, the City requests Genuine Auto Patty d/b/a NAPA
extend this c ontract for a period not to exceed sial months under the same teras and
conditious as stated in -v-d RFP and coWract. please execute below as evidence of your
zntension to agree to Mend. ` Leg? dation is being prepared to execute a formal
amendment t) our contract.
Please evntait me at (305) 575-5171. if you have any questions regarding this letter.
Thank you fe r your eoVere pion in me :zing the needs of the City of Miami.
sine y, .}
B.PaTC£ C
Fleet MSaagi:::
(wine Ant 3 Paas c1/h/s. NAPA inw is to armee to a six month extension to the contract
with th i q 'ami
l D�
C ec D
Govemmeut Sales Coordinator
C: Alex J. Mariner, Acting Direcror of GSA.
Lour, Ifs Lopez, Amdstant to th:s Dft=tor of GSA
hfiah sei Rath, Acting Dhvotor Df Purchasing
AS/pae
DEPARTMENT OF CA -PI FRAL SERVICES ADMiNISTR MP -71390 N.W. 20th SUMiami, FL 33142/ (305) 375-5130/Fax (306) 575-5187
M)11Wg A&hw. P.U. Box 330708 Miaml, PL 33233-0705
03-
136