HomeMy WebLinkAboutR-03-0135J-03-092SE
02/13/03 93— 135
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE PROCUREMENT OF AUTOMOTIVE AND TRUCK
PARTS AND ACCESSORIES FROM VARIOUS VENDORS, FOR
THE DEPARTMENTS OF MUNICIPAL SERVICES AND
FIRE -RESCUE, ON AN AS -NEEDED CONTRACT BASIS, UNDER
EXISTING MIAMI-DADE COUNTY CONTRACT
NO. 1070 -3/07 -OTR, EFFECTIVE THROUGH NOVEMBER 30,
2004, SUBJECT TO ANY EXTENSIONS OR REPLACEMENT
CONTRACTS BY THE STATE OF FLORIDA; IN AN ANNUAL
AMOUNT NOT TO EXCEED $349,000, FOR A TOTAL
CONTRACT AMOUNT NOT TO EXCEED $698,000; ALLOCATING
FUNDS FROM THE DEPARTMENT OF MUNICIPAL SERVICES,
LIGHT FLEET DIVISION, ACCOUNT CODE
NOS. 503001.420905.5.670 AND 503001.420905.5.720,
HEAVY FLEET DIVISION, ACCOUNT CODE
NOS. 509000.420901.6.670 AND 509000.420901.6.720,
AND THE DEPARTMENT OF FIRE -RESCUE, ACCOUNT CODE
NO. 001000.280701.6.702, SUBJECT TO BUDGETARY
APPROVAL.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The procurement of automotive and truck parts
and accessories from various vendors, for the Departments of
Municipal Services and Fire -Rescue, on an as -needed contract
basis, is approved, under existing Miami -Dade County Contract
No. 1070 -3/07 -OTR, effective through November 30, 2004, subject
to any extensions or replacement contracts by the State of
Florida, in an annual amount not to exceed $349,000, for a total
:CITY COMMISSION
MEETi.NG OF
FFU, 1 7�' 2101
Resolution No.
�3- 135
contract amount not to exceed $698,000, with funds allocated from
the Department of Municipal Services, Light Fleet Division,
Account Code Nos. 503001.420905.5.670 and 503001.420905.5.720,
Heavy Fleet Division, Account Code Nos. 509000.420901.6.670 and
509000.420901.6.720, and the Department of Fire -Rescue, Account
Code No. 001000.280701.6.702, subject to budgetary approval.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor."
PASSED AND ADOPTED this 13th day of February 2003.
/kkNUEL A. DIAZ, MAY B,—
ATTEST:
PR SCILLA A. T OMPSON
CITY CLERK
APPROVAS /O F AND CORRECTNESS
n
858SE:AS:BSS
1� If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the
City Commission.
Page 2 of 2 t)3— 135
J-0\- 092
2/03 N
RESOLUTION NO. 03— 135
A RESOLUTION OF THE MIAMI CITY COMMISSION
AP OVING THE PROCUREMENT OF AUTOMOTIVE AND TRUC
PART AND ACCESSORIES FROM VARIOUS VENDORS, F R
THE EPARTMENTS OF MUNICIPAL SERVICES D
FIRE -R CUE, ON AN AS -NEEDED CONTRACT BASIS, DER
EXISTING MIAMI-DADE COUNTY CO RACT
NO. 1070-3 07 -OTR, EFFECTIVE THROUGH NOVEM R 30,
2004; IN ANNUAL AMOUNT NOT TO EXCEED $ 49,000,
FOR A TOT A CONTRACT AMOUNT NOT EXCEED
$698,000. ALL O ATING FUNDS FROM THE DE RTMENT OF
MUNICIPAL SERVI S, LIGHT FLEET DIVIS ON, ACCOUNT
CODE NOS. 503001.420905.5.67 AND
503001.420905.5.72 HEAVY FLEET DI SION, ACCOUNT
CODE NOS. 5 000.420901.6. 70 AND
509000.420901.6.7201 AND THE DEPARTMENT OF
FIRE -RESCUE, ACCOUNT C E NO. 00 000.280701.6.702,
SUBJECT TO BUDGETARY APP OVAL.
BE IT RESOLVED BY THE COM)4ISS1,0N OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The procxrement of autoXotive and truck parts
and accessories from va ous vendors, for he Departments of
Municipal Services an Fire -Rescue, on an as eeded contract
basis, is approved, under existing Miami -Dade Co my Contract
No. 1070 -3/07 -OTR, effective through November 30, 2 04, in an
annual amount n t to exceed $349,000, for a total contrac amount
not to excee3d $698,000, with funds allocated from the Depai\ment
of MunicJAal Services, Light Fleet Division, Account
SUPERSEDED
CITY CoMmI.SSION
MEETI,UIG or
FES 1 ? Z003
Resolution No.
`� + 135
Nos. 503001.420905.5.670 and 503001.420905.5.720, Heavy Flee
Divisi n, Account Code Nos. 509000.420901.6.670 nd
509000.4 901.6.720, and the Department of Fire -Rescue, count
Code No. 00 000.280701.6.702, subject to budgetary appro al.
Section This Resolution shall become effective
immediately upon 'ts adoption and signature of the ayor."
PASSED AND ADO TED this 13th day of Feb uary 2003.
L A. DIAZ, MAYOR
ATTEST:
a�
PRISCILLA A. THOM
CITY CLERK
APPROVED AS,T6%FORM ANQAbRRECTNESS:r,/
AqEJOTDRO VILAR
;p?,ATTORNEY
W6858:tr:AS:BSS
�iI the Mayor does not sign this Resolution, it shall beco
ffective at the end of ten calendar days from the date it wa
passed and adopted. If the Mayor vetoes this Resolution, it shall \
become effective immediately upon override of the veto by the \
City Commission.
Page 2 of 2 03- 135
SUPERSEDED
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
The Honorable ,Mayor and Members
of the City CS Sion
FROM: /
1oe Arriola
City Manager
RECOMMENDATION
CA -3
DATE: FEB - 4 2003 FILE:
SUBJECT:
Proposed Resolution
Automotive Truck
REFERENCES: Parts & Accessories
Miami -Dade County Contract
ENCLOSURES: No. 1070 -3/07 -OTR
It is respectfully recommended that the City Commission adopt the attached Resolution, with
attachments, authorizing the provision of Automotive and Truck Parts and Accessories from
various vendors, awarded under an existing Miami -Dade County Contract No. 1070 -3/07 -OTR, on
as needed contract basis, effective through 11/30/04, subject to further extensions by Miami -Dade
County, at a total annual amount not to exceed $349,000. Funding is available from the
Departments of Municipal Services, Light Fleet Division, Account Code No. 503001.420905.6.670
in the amounts of $110,000 (FY03), and $80,000 (FY04), Account Code No. 503001.420905.6.720
in the amounts $17,500 (FY03) and $12,500 (FY04); Heavy Fleet Division, Account Code No.
509000.420901.6.670, in the amounts of $29,150 (FY03) and $20,850 (FY04), Account Code No.
509000.420901.6.720 in the amounts of $10,000 (FY03) and $20,000 (FY04) and Fire Rescue,
Account Code No. 001000.280701.6.721 in the amounts of $24,500 (FY03) and $24,500 (FY04)
subject to the availability of funds and budgetary approval.
BACKGROUND
The Departments of Municipal Services and Fire -Rescue have found a need to utilize the Miami -
Dade County Contract No. 1070 -3/07 -OTR for the provision of automotive truck parts and
accessories for certain types of city vehicles and equipment where Original Equipment
Manufacturers are no longer required.
The use of this contract allows for the Departments of Municipal! Services and Fire -Rescue to
adequately service and repair the City's fleet.
FISCAL IMPACT: None
T%f
CAG/GUAJM/ntid
Pigg3,back/Miami-Dade/Automotive Truck Parts & Accessories rr��,, ss�� 135
V'Jr
Budgetary Impact Analysis
1. Department GENERAL SVCS. ADMINISTRATIODivision FLEET MGMT &
& FIRE—RESCUE
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
REF: AUTOMOTIVE TRUCK PARTS & ACCESSORIES
4. _ Is this item related to revenue? NO: xx YES (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: xx Index Code ** Minor Obj. Code Amount $
NO: _ Complete the following questions.
6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
7. Any additional comments?
**FUNDING: GSA, Light Fleet Division - 503001.420905.6.670 ($110,000)(FY03) &
($80.000) (FY04); 503001.420905.6.720 ($17,500)(FY03) & ($12,500) (FY04),
Heavy Fleet Division - 509000.420901.6.670 ($29,150) (FY03) & 20,,850) (FY047;
509000.4'901.6.720 ($10,000) (FY03)($20,000) (FY04); and the Fire -Rescue Dept.
Account Code No-. 001000.280701.6.7grg ($24,500) (FY03) & ($24,500) (FY04),
Approved by:
8.
Z- 3 *Xo -i
G Department eco esi ee Date
7W
FOR DE O1~' MANAGEMENT AND BUDGET USE ONLY
Verified by:
ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL
Department of Management and Budget Director esignee
Date % / 43
Index/b inor Object/Project No.
From $
To $
7. Any additional comments?
**FUNDING: GSA, Light Fleet Division - 503001.420905.6.670 ($110,000)(FY03) &
($80.000) (FY04); 503001.420905.6.720 ($17,500)(FY03) & ($12,500) (FY04),
Heavy Fleet Division - 509000.420901.6.670 ($29,150) (FY03) & 20,,850) (FY047;
509000.4'901.6.720 ($10,000) (FY03)($20,000) (FY04); and the Fire -Rescue Dept.
Account Code No-. 001000.280701.6.7grg ($24,500) (FY03) & ($24,500) (FY04),
Approved by:
8.
Z- 3 *Xo -i
G Department eco esi ee Date
7W
FOR DE O1~' MANAGEMENT AND BUDGET USE ONLY
Verified by:
Verified by:
Department of Management and Budget Director esignee
Date % / 43
Budget Analyst
Date D/
�3- 135
CONTRACT AWARD SHEET
BID NO.: 1070 -3/07 -OTR (Previous Bid No. 1070-3/02-3)
AUTOMOTIVE AND TRUCK PARTS & ACCESSORIES, CATALOGUE SUPPLIERS &
SPECIALIZED REPAIRS
CONTRACT PERIOD: December 1, 2002 through November 30, 2004
COMMODITY CODE: 60-00
PART #1: VENDORS AWARDED
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS
DELIVERY:
PHONE:
FAX:
CONTACT PERSO
59-2028023
PAPCO Auto Parts South, Inc.
80 West Mowry Drive
Homestead, Florida 33030
DESTINATION
NET 30 DAYS
AS NEEDED
(305) 248-9666
(305)248-9089
Buford Moore
F.E.I.N.:
65-0118452
VENDOR:
Automotive Parts & Machine, Inc.
STREET:
13517 S.W. 136th Street
CITY/STATE/ZIP:
Miami, Florida 33186
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS:
NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 238-2100
FAX:
(305) 232-2570
CONTACT PERSON: Terry Perrin
F.E.I.N:
59-1820682
VENDOR:
Tropical International
STREET:
3510 N.W. 60th Street
CITY/STATE/ZIP:
Miami, Florida 33142
F.O.B. TERMS:
DESTINATION
PAYMENT TERMS:
NET 30 DAYS
DELIVERY:
AS NEEDED
PHONE:
(305) 633-7575
FAX:
(305) 638-0849
CONTACT PERSON: Jose Garcia
OTR YEARS: Three (3)
59-2462297
Elio's Auto Electric
3251 NW 28`h Street
Miami, Florida 33142
DESTINATION
NET 30 DAYS
AS NEEDED
(305) 633-3004
(305) 634-8520
59-3337687
National Truck Parts of Florida
3061 NW 75`h Avenue
Miami, Florida 33122
DESTINATION
NET 30 DAYS
AS NEEDED
(305)591-3200
(305) 591-9239
03- 135
BID NO. 1070-3/02-3
PAGE 2 OF 5
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZTP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
58-0254510
Genuine Parts Co., DBA / NAPA Auto Parts
9250 N.W. 58th Street
Miami, Florida 33178
DESTINATION
NET 30 DAYS
AS NEEDED
(305) 599-2629
(305) 599-4876
Cliff Christopher
59-2517314
S & H Distributors, Inc.
7754 N.W. 54th Street
Miami, Florida 33166
DESTINATION
NET 30
ASNEEDED
(305) 592-1747
(305)477-6833
Paul E. Sost
59-2027867
American Genuine Auto Truck
2777 N.W. 54th Street
Miami, Florida 33142
DESTINATION
NET 30 DAYS
AS NEEDED
(305)638-5020
(305) 638-2052
Justo L. Diaz
59-0841470
Arrow Muffler Co., Inc.
14545 N.W. 7th Avenue
Miami, Florida 33168
DESTINATION
NET 30 DAYS
ASNEEDED
(305)688-0574
(305)688-0545
George M. DeJacomo
59-0232360
Electric Sales & Service
340 N.E. 75th Street
Miami, Florida 33238
DESTINATION
NET 30 DAYS
ASNEEDED
(305)754-8646
(305)754-6398
Ray Ibberson
03- 13 5
BID NO. 1070-3/02-3
PAGE 3 OF 5
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
38-2262714
Atlantic Truck Center
2565 West State Road 84
Miami, Florida 33142
DESTINATION
NET 30 DAYS
ASNEEDED
(954)587-8220
(954)797-9720
Jay Luck
59-1897294
Jack Lyons Truck Parts, Inc.
8482 N.W. 96th Street
Medley, Florida 33166
DESTINATION
NET 30 DAYS
AS NEEDED
(305) 884-4222
(305) 885-6168
Patrick Lyons
59-1346899
Power Brake & Exchange
2050 N.W. 23rd Street
Miami, Florida 33142
DESTINATION
NET 30 DAYS
AS NEEDED
(305) 635-1120
(305)638-8351
John Kennedy
59-2150688
Rema Tire Supply, Inc.
5570 N.W. 84th Avenue
Miami, Florida 33166
DESTINATION
NET 30 DAYS
AS NEEDED
(305) 512-0023
(305) 513-0054
Guillermo Garcia
36-1150280
W W Grainger, Inc
2255 N.W. 89th Place
Miami, Florida 33172
DESTINATION
NET 30 DAYS
AS NEEDED
(305) 594-3036
(305)592-5611
Joe Marty
r
03- 135
0
BID NO. 1070-3/02-3
PAGE 4 OF 5
PART #2: ITEMS AWARDED
SEE ATTACHED
PART #3: AWARD INFORMATION
(X)BCC AWARD DATE: 10/08/2002 AGENDA ITEM #6NIH RESOLUTION r-1140-02)
BIDS & CONTRACTS RELEASE DATE: 02/07/97 OTR YEAR: ORIGINAL
ADDITIONAL ITEMS ALLOWED: Yes
SPECIAL CONDITIONS: Only Automotive Accessories allowed from Catalogue Suppliers
TOTAL CONTRACT VALUE: $1.1,665,000.00 MODIFIED CONTRACT VALUE: SN/A
USER DEPARTMENT
AVIATION
FIRE DEPARTMENT
GSA/FLEET
ITD
M.D.T.A.
MDPD
PARK & RECREATION
PUBLIC WORKS
SEAPORT
SOLID WASTE
VIZCAYA MUSEUM & GARDENS
W ASD
DOLLAR AMOUNT ALLOCATED
S
475,000.00
S
14,000.00
$7,464,000.00
S
100,000.00
51,120,000.00
S
35,000.00
S
889,000.00
S
76,000.00
S
19,000.00
S
3,000.00
S
5,000.00
$1,465,000.00
SENIOR PROCUREMENT AGENT: J. CARLOS PLASENCIA, CPPB
JCP/ms 10/28/2002
03- 135
WAREHOUSE DISTIBUTORS
UNDER 1 V2 TON
1) JACK LYONS
2) AUTOMOTIVE PARTS AND MACHINE
3) NAPA AUTO PARTS
4) PAPCO AUTO PARTS SOUTH
5) ELECTRIC SALES AND SERVICE
6) TROPICAL INTERNATIONAL
1
03- 135
WAREHOUSE DISTIBUTORS
OVER 1 1/2 TON
1) JACK LYONS
2) AUTOMOTIVE PARTS AND MACHINE
3) NAPA AUTO PARTS
4) PAPCO AUTO PARTS SOUTH
5) ELECTRIC SALES AND SERVICE
6) TROPICAL INTERNATIONAL
C3- 135
BID NO.: 1070.3/07 -OTR
OPENING: 2:00 P.M.
WEDNESDAY
July 17, 2002
MIAMI -RADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
AUTOMOTIVE TRUCK PARTS & ACCESSORIES, CATALOGUE SUPPLIERS &
SPECIALIZED REPAIRS FOR MIAMI-DADE COUNTY IN CONJUNCTION WITH
GSA/JFLEET MANAGEMENT FOR A (2) TWO YEAR PERIOD WITH (3) THREE
ADDITIONAL COUNTY OPTIONS TO RENEW ON A YEAR TO YEAR BASIS
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
AFFIDAVITS: .........................................................................................
BID DEPOSIT AND PERFORMANCE BOND: .................................
CATALOGUE AND LISTS: .......................... ........
CERTIFICATE OF COMPETENCY: .................................................
EQUIPMENTLIST: ..............................................................................
INDEMNIFICATION/INSURANCE...................................................
LIVING WAGE
PRE-BID CONFERENCE/WALK-THRU:..........................................
RACE -CONSCIOUSNESS MEASURE: ..............................................
SAMPLESANFORMATION SHEETS:...... .........................................
SECTION3 - MDHA:............................................................................
SITEVISIT/AFFIDAVIT:.....................................................................
SURCHARGEFEE:...............................................................................
WRITTENWARRANTY: .....................................................................
SEE APPENDIX - SECTION I
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
SEE SECTION 2.0 PARAGRAPH
FOR INFORMATION CONTACT:
J. CARLOS PLASENCIA, CPPB
IMPORTANT NOTICE TO BIDDERS
N/A
MIAMI-DADE COUNTY
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
FAILURE TO SIGN PAGE 44 OF SECTION 4.01, BID PROPOSAL WILL
RENDER YOUR BID NON-RESPONSIVE
BLD SHELL. FORMAL.DOC Last Revised 02126!02
03- 135
Miami -Dade County
Biu Number: 1070-3/07
MIAMI-DADE COUNTY, FLORIDA
INVITATION TO BID
Bid Number: 1070-3/07
Title: Automotive Truck Parts & Accessories, Catalogue Suppliers
& Specialized Repairs for Miami -Dade County
Procurement Agent: J.Carlos Plasencia, CPPB
Bids will be accepted until 2:00 p.m. on July 17, 2002
At the:
CLERK OF THE BOARD
Stephen P. Clark Center
111 N.W. 1St Street, 17th Floor, Suite 202
Miami, Florida 33128-1983
Bids will be Publicly opened. The County provides equal access and does not discriminate on the basis of
disability in its programs or services. It is our policy to make all communication available to the public,
including those who may be visually or hearing impaired. If you require information in a non-traditional
format please call 305-375-5278.
Instructions: Each Bid submitted to the Department of Procurement Management shall have the
following information clearly marked on the face of the envelope: the Bidders name, return
address, Bid number, opening date of the Bid and the title of the Bid. -Included in the envelope shall
be an original and three copies of the Bid proposal, plus attachments if applicable. Failure to
comply with this requirement may result in your Bid not being considered for award.
All Bids must be submitted in a sealed envelope or container and will be opened promptly at the time
indicated. Any Bid received after the first Bid has been opened will be returned to the Bidder unopened. The
County does not accept responsibility for delays, natural or otherwise.
NOTICE TO ALL BIDDERS: FAILURE TO SIGN THE BID PROPOSAL
FORM WILL RENDER YOUR BID NON-RESPONSIVE.
12/10/2002 j
yr 135
MIAMI -DARE COuvlTY BID NO.. X070-3/07
SECTION 1.0 GENERAL TERMS AND CONDITIONS
1.1. DEFINITIONS
Bid — shall refer to any offer(s) submitted in response to this solicitation.
Bidder — shall refer to anyone submitting a Bid in response to this solicitation.
Bid Solicitation — shall mean this solicitation documentation, including any and all addenda.
Bid Proposal Form — defines the requirement of items to be purchased, and must be completed and submitted with Bid. The Bidder should
indicate its name in the appropriate space on each page.
County — shall refer to Miami -Dade County, Florida
DPM — shall refer to Miami -Dade County's Department of Procurement Management, Bids and Contracts Division.
Enrolled Vendor— EFFECTIVE JULY 1, 2002, shall refer to a firm that has completed the necessary documentation in order to receive Bid
notifications from the County, but has not yet registered.
Registered Vendor— shall refer to a firm that has completed the Miami -Dade County Business Entity Registration Application and has satisfied
all requirements to enter in to business agreements with the County.
For additional information about on-line vendor enrollment or vendor registration contact the Vendor Information Center at 111 N.W.
1" Street, Suite 112, Miami, FL 33128, Phone 305-375-5773. EFFECTIVE JULY 1, 2002, vendors will be able to enroll and register
online by visiting our web site at htti)://www.co.miami-dade.fl.ustdom.
1.2. INSTRUCTIONS TO BIDDERS
Bidder Qualification
It is the policy of the County to encourage full and open competition among all available qualified vendors. All vendors regularly engaged in the
type of work specified in the Bid Solicitation are encouraged to submit Bids. Vendors may enroll with the County to be included on a mailing list
for selected categories of goods and services. To be eligible for award of a contract (including small purchase orders), Bidders must complete a
"Miami -Dade County Business Entity Registration Application". Only Registered Vendors can be awarded County contracts. Vendors are
encouraged to register with the County anytime by contacting the Vendor Information Center at 305-375-5773. The County endeavors to obtain
the participation of all qualified minority and disadvantaged business enterprises. For information and to apply for certification, contact the
Department of Business Development, at 175 N.W. I° Avenue, 28'" Floor, Miami, FL 33123-1844, or telephone at 305-349-5960. County
employees wishing to do business with the County are referred to Section 2-1 LI (d) of the Miami -Dade County Code.
Vendor Registration
To be recommended for award the County requires that vendors complete a Miami -Dade County Business Entity Registration Application with
all required disclosure affidavits. The Miami -Dade County Business Entity Registration Application must be returned to the Department of
Procurement Management (DPM), Bids and Contracts Division within ten (10) working days of notification of the intent to recommend for
award. In the event the Miami -Dade County Business Entity Registration Application is not properly completed and returned within the specified
time, the County may award to next lowest responsive Bidder. The Bidder is responsible for obtaining the Miami -Dade County Business Entity
Registration Application and all affidavits by downloading from DPM's website at http://www.co.miami-dade.fl.us/dpm or from the Vendor
Information Center, located in the lobby of the Stephen P. Clarke Center at 111 N.W. 1" Street, Miami, FL. In becoming a Registered Vendor
with Miami -Dade County, the vendor confirms its knowledge of and commitment to comply with the following:
1. Disclosure of Employment — pursuant to Section 2-8.1(d) of the County Code.
2. Disclosure of Ownership Affidavit — pursuant to Section 2-8.1(d) of the County Code.
3. Drug -Free Affidavit — pursuant to Section 2-8.1.2(b) of the County Code.
4. W-9 and 8109 Forms — The vendor must furnish these forms as required by the Internal Revenue Service.
(1) Social Security Number— The vendor must provide a copy of the primary owner's social security card
if the social security number is being used in lieu of the Federal Identification Number (F.E.I.N.).
(2) Americans with Disabilities Act (A.D.A.) Affidavit — It is the policy of the County to comply with all
requirements of County Resolution R182-00 and the A.D.A.
5. Collection of Fees, Taxes and Parking Tickets Affidavit — pursuant to Section 2-8.1 (c) of the County Code.
6. Conflict of interest and Code of Ethics — pursuant to Sections 2-11.1 of the County Code.
7. Code of Business Ethics — pursuant to Section 2-8.1(i) of the County Code.
S. Debarment Disclosure Affidavit — pursuant to County Code 10-38.
9. Office of the Inspector General Pursuant to Section 2-1076 of the County Code.
(1) Minority and Disadvantaged Business Enterprises. The County endeavors to obtain the participation of
all minority and disadvantaged business enterprises pursuant to Sections 2-8.2, 2-8.2.3 and 2-8.2.4 of
the County Code and Title 49 of the Code of Federal Regulations.
(2) Individuals and Entities Doing Business with the County not current in their obligations to the County —
pursuant to Sections 2-8.1 (h) and 2-11.1(bx8) of the County Code.
10. Nondiscrimination pursuant to Section 2-8.1.5 of the County Code.
11. Family Leave - Pursuant to Section I IA -30 of the County Code.
12. Living Wage — Pursuant to Section 2-8.9 of the County Code.
13. Domestic Leave — Pursuant to Section IIA -60 of the County Code.
14. Antitrust Laws — By acceptance of any contract, the vendor agrees to comply with all antitrust
laws of the United States and the State of Florida
C. PUBLIC ENTITY CRIMES
To be eligible for award of a contract, firms wishing to do business with the County must comply with the following:
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MIAMI-DADE COuiJTY BID NO.. 1070-3/07
Pursuant to Section 287.133(2xa) of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid
on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property
to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes,
for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.
D. Request for Additional Information
1. Pursuant to Section 2-11.1(t) of the County Code, all Bid Solicitations, once advertised and until an award recommendation has been
forwarded to the appropriate authority are under the "Cone of Silence". Any communication or inquiries, except for clarification of process or
procedure already contained in the solicitation, are to be made in writing to the attention of the Procurement Agent identified on the front page of
the solicitation. Such inquiries or request for information shall be submitted to the procurement agent in writing and shall contain the requester's
name, address, and telephone number. If transmitted by facsimile, the request should also include a cover sheet with Bidder's facsimile number.
The requestor must also file a copy of this written request with the Clerk of the Board, 111 NW 1" Street, 17th floor, suite 202, Miami, Florida
33128-1983 or email clerkbcenmiamidade.eov.
2. The Department of Procurement Management may issue an addendum in response to any inquiry
received, prior to Bid opening, which changes, adds to or clarifies the terms, provisions or requirements of the
solicitation. The Bidder should not rely on any representation, statement or explanation whether written or
verbal, other than those made in this Bid Solicitation document or in any addenda issued Where there appears to
be a conflict between this Bid Solicitation and any addenda, the last addendum issued shallprevail
3. It is the Bidder's responsibility to ensure receipt of all addenda, and any accompanying documentation, The Bidder is required to submit
with its Bid a signed "Acknowledgment of Addenda" form, when any addenda have been issued.
Contents of Bid Solicitation and Bidders Responsibilities
1. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and
conditions of this solicitation. Pleas of ignorance by the Bidder of conditions that exist or that may exist will not
be accepted as a basis for varying the requirements of the County, or the compensation to be paid to the Bidder.
2. This solicitation is subject to all legal requirements contained in the applicable County Ordinances,
Administrative Orders, and Resolutions, as well as all applicable State and Federal Statutes. Where conflict exist
between this Bid Solicitation and these legal requirements, the authority shall prevail in the following order.
Federal, State and local.
E. Change or Withdrawal of Bids
1. Changes to Bid - Prior to the scheduled Bid opening a Bidder may change its Bid by submitting a new Bid, (as indicated on the cover page)
with a letter in writing on the firms letterhead, signed by an authorized agent stating that the new submittal replaces the original submittal. The
new submittal shall contain the letter and all information as required for submitting the original Bid. No changes to a Bid will be accepted after
the Bid has been opened.
2. Withdrawal of Bid — A Bid shall be irrevocable unless the Bid is withdrawn as provided herein. Only written a letter received by the DPM
Bids and Contracts Division prior to the Bid opening date may withdraw a bid. A bid may also be withdrawn ninety (90) days after the Bid has
been opened and prior to award, by submitting a letter to the contact person identified on the front cover of this Bid Solicitation. The withdrawal
letter must be on company letterhead and signed by an authorized agent of the Bidder.
F. Conflicts Within The Bid Solicitation
Where there appears to be a conflict between the General Tema and Conditions, Special Conditions, the Technical Specifications, the Bid
Proposal Section, or any addendum issued, the order of precedence shall be: the last addendum issued, the Bid Proposal Section, the Technical
Specifications, the Special Conditions, and then the General Terms and Conditions.
G. Prompt Payment Terms
1. It is the policy of Miami -Dade County that payment for all purchases by County agencies and the Public Health Trust shall be made in a
timely manner and that interest payments be made on late payments. In accordance with Florida Statutes, Section 218.74 and Section 2-8.1.4 of
the Miami -Dade County Code, the time at which payment shall be due from the County or the Public Health Trust shall be forty-five (45) days
from receipt of a proper invoice. The time at which payment shall be due to small businesses and minority and women business enterprises shall
be thirty (30) days from receipt of a proper invoice. All payments due from the County or the Pubic Health Trust, and not made within the time
specified by this section, shall bear interest from thirty (30) days after the due date at the rate of one percent (1%) per month on the unpaid
balance. Further, proceedings to resolve disputes for payment of obligations shall be concluded by final written decision of the County Manager,
or his or her designee(s), not later than sixty (60) days after the date on which the proper invoice was received by the County or the Public Health
Trust.
2. The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price
during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid proposal signature page of the
solicitation.
13. PREPARATION OF BIDS
A. The Bid proposal form defines requirements of items to be purchased, and must be completed and submitted with the Bid. Use of
any other form will result in the rejection of the Bidder's offer.
B. The Bid proposal form must be legible. Bidders shall use typewriter, computer or ink_ All changes must be crossed out and
initialed in ink. Failure to comply with these requirements may cause the Bid to be rejected.
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MIAMI—DADE COuATY BID NO.. c�070-3/07
C. An authorized agent of the Bidder's firm must sign the Bid proposal forst. FAILURE TO SIGN THE BID PROPOSAL
FORM SHALL RENDER THE BID NON-RESPONSIVE.
D. The Bidder may be considered non-responsive if bids are conditioned to modifications, changes, or revisions to the terns and
conditions of this solicitation.
E. The Bidder may submit alternate Bid(s) for the same solicitation provided that such offer is allowable under the terms and
conditions. The alternate Bid must meet or exceed the minimum requirements and be submitted on a separate Bid proposal marked "Alternate
Bid".
F. When there is a discrepancy between the unit prices and any extended prices, the unit prices will prevail.
1.4. CANCELLATION OF BID SOLICITATION
Miami -Dade County reserves the right to cancel, in whole or in part, any Invitation to Bid when it is in the best interest of the County.
1.5. AWARD OF BID SOLICITATION
A. This Bid may be awarded to the responsible Bidder meeting all requirements as set forth in the solicitation. The County reserves
the right to reject any and all Bids, to waive irregularities or technicalities and to re -advertise for all or any part of this Bid Solicitation as deemed
in its best interest. The County shall be the sole judge of its best interest.
B. When there are multiple line items in a solicitation, the County reserves the right to award on an individual item basis, any
combination of items, total low Bid or in whichever manner deemed in the best interest of the County.
C. The County reserves the right to reject any and all Bids if it is determined that prices are excessive, best offers are determined to
be unreasonable, or it is otherwise determined to be in the County's best interest to do so.
D. Award of this Bid Solicitation will only be made to firms that have completed the Miami -Dade County Business Entity Registration
Application and that satisfy all necessary legal requirements to do business with Miami -Dade County. Firms domiciled in Miami -Dade County
must present a copy of their Miami -Dade County issued Occupational License.
E. Pursuant to County Code Section 2-8.1(g), the Bidder's performance as a prime contractor or subcontractor on previous County contracts
shall be taken into account in evaluating the Bid received for this Bid Solicitation.
F. To obtain a copy of the Bid tabulation, Bidder(s) shall enclose an appropriately sized self-addressed stamped envelope. Bid results will not
be given by telephone or facsimile. Please allow ten (10) calendar days after Bid opening for mailing.
G. The Bid Solicitation, any addenda and/or properly executed modifications, the purchase order, and any change order(s) shall constitute the
contract.
H. In accordance with Resolution R-1574-88 the Director of Bids and Contracts Division will decide all tie Bids.
I. Award of this Bid may be predicated on compliance with and submittal of all required documents as stipulated in the Bid Solicitation.
1.6. CONTRACT EXTENSION
A. The County reserves the right to exercise its option to extend a contract for up to ninety (90) calendar days beyond the current contract
period. In such event, the County will notify the successful Bidder(s) in writing of such extensions.
B. This contract may be extended beyond the initial ninety (90) day extension upon mutual agreement between the County and the successful
Bidder(s).
1.7. WARRANTY
All warranties, express and implied, shall be made available to the County for goods and services covered by this Bid Solicitation. All goods
furnished shall be fully guaranteed by the successful Bidder against factory defects and workmanship. At no expense to the County, the
successful Bidder shall correct any and all apparent and latent defects that may occur within the manufacturer's standard warranty. The Special
Conditions of the Bid Solicitation may supersede the manufacturer's standard warranty.
1.8. ESTIMATED QUANTITIES
Estimated quantities or dollars are for Bidder's guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used
during the contract period. The County is not obligated to place any order for a given amount subsequent to the award of this Bid Solicitation.
Estimates are based on the County's actual needs and/or usage during a previous contract period. The County may use these estimates to
determine the low Bidder.
1.9. NON -EXCLUSIVITY
It is the intent of the County to enter into an agreement with the successful Bidder that will satisfy its needs as describe herein. However, the
County reserves the right as deemed in its best interest to perform, or cause to be performed, the work and services, or any portion thereof, herein
described in any manner it sees fit, including but not limited to: award of other contracts, use of any contractor, or perform the work with its own
employees.
1.10. LOCAL PREFERENCE
In accordance with County Ordinance No. 01-21 (except where Federal or State law mandates to the contrary) preference will be given to a local
business. Local shall mean the vendor has a valid occupational license issued by Miami -Dade County at least one year prior to Bid submittal.
1.11. PURCHASES BY OTHER PUBLIC OR NOT -FOR PROFIT ENTITIES
A. Purchases under the contract to be awarded may be made by other public, not-for-profit agencies or political subdivisions within the State of
Florida. Such entities purchases shall be governed by the same terms and conditions stated herein and subject to a 2% user surcharge fee.
B. Each governmental, not-for-profit or quasi -governmental entity that uses this contract shall provide to the DPM a report of purchases made
under this contract on a quarterly basis as outlined in the attached "Quarterly Agency Report" form.
1.12. CONTINUATION OF WORK
Any work that commences prior to and will extend beyond the expiration date of the current contract period shall, unless terminated by mutual
written agreement between the County and the successful Bidder, continue until completion at the same prices, terms and conditions.
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MIAMI -DARE COui1TY BID NO.. 1070-3/07
1.13. BID PROTEST
A. A recommendation for contract award or rejection of award may be protested by a Bidder in accordance with the procedures contained in
Sections 2-8.3 and 2-8.4 of the County Code, as amended, and as established in Administrative Order No.3-21.
B. To initiate a Bid protest, the protester shall present to the Clerk of the Board a non-refundable filing fee, payable to the Clerk of the Board,
in accordance with the schedule provided below:
Award Amount Filine Fee
$25,000-$100,000 $500
$100,0014500,000 $1,000
$500,001-$5 million $5,000
In the event a Bidder wishes to protest any part of the General Conditions, Special Conditions and/or Technical Specifications contained in the
Bid Solicitation it must file a notice of protest in writing with the issuing department no later than 48 hours prior to the Bid opening date and hour
specified in the solicitation. Failure to file a timely notice of protest will constitute a waiver of proceedings.
C. For award recommendations greater than $100,000 the following shall apply:
When a letter of intent to award a Bid Solicitation has been communicated (mail, faxed or emailed) to each competing Bidder and filed with the
Clerk of the Board, a Bidder wishing to protest said award recommendation shall file a protest with the clerk of the Board within ten (10) working
days of the date of award recommendation letter. Within two (2) days of that filing, the protester shall provide the County Attorney and each
Bidder with a copy of each document that was filed with the protest. Failure to timely file the written protest shall constitute a waiver of the right
to protest the award recommendation.
D. For award recommendations from $25,000 to $100,000 the following shall apply:
Each Monday, in the lobby of the Stephen P. Clark Center, located at 111 N.W. I' Street, award recommendations are posted. Participants may
also call the Awards Line at 305-375-4724, or 800-510-4724, or the contact person as identified on the cover page of the Bid Solicitation. Any
Bidder wishing to protest such recommendations shall file a protest with the Clerk of the Board within five (5) working days of the posting and
submit a $500 non-refundable filing fee.
1.14. RULES, REGULATIONS AND LICENSES
The successful Bidder shall comply with all laws and regulations applicable to provide the goods and/or services specified in this Bid Solicitation.
The Bidder shall be familiar with all federal, state and local laws that may in affect the goods and/or services offered.
1.15. PACKAGING
Unless otherwise specified in the Special Conditions or Technical Specifications, all containers shall be suitable for shipment and/or storage and
comply with Resolution No. 738.92.
1.16. SUBCONTRACTING
Unless otherwise specified in this Bid Solicitation, the successful Bidder shall not subcontract any portion of the work without the prior written
consent of the County. The ability to subcontract may be further limited by the Special Conditions. Subcontracting without the prior consent of
the County may result in termination of the contract for default. When Subcontracting is allowed the Bidder shall comply with County
Resolution No. 1634-93, Section 10-34 of the County Code and County Ordinance No. 97-35.
1.17. ASSIGNMENT
The successful Bidder shall not assign, transfer, hypothecate, or otherwise dispose of this contract, including any rights, title or interest therein, or
its power to execute such contract to any person, company or corporation without the prior written consent of the County.
1.18. DELIVERY
Unless otherwise specified in the Bid Solicitation, prices quoted shall be F.O.B. Destination. Freight shall be included in the proposed price.
1.19. RESPONSIBILITY AS EMPLOYER
The employee(s) of the successful Bidder shall be considered to be at all times its employee(s), and not an employee(s) or agent(s) of the County
or any of its departments. The successful Bidder shall provide competent and physically employee(s) capable of performing the work as
required. The County may require the successful Bidder to remove any employee it deems unacceptable. All employees of the successful Bidder
shall wear proper identification.
1.20. INDEMNIFICATION
The successful Bidder shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attorney's fees and costs of defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to
or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or
subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or
actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments,
and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection
required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save
harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided.
1.21. COLLUSION
Where two (2) or more related parties, as defined herein, each submit a Bid or proposal for any contract, such Bids shall be presumed to be
collusive. The foregoing presumption may be rebutted by the presentation of evidence as to the extent of ownership, control and management of
such related parties in preparation and submittal of such Bids. Related parties shall mean Bidder or the principals thereof which have a direct or
indirect ownership interest in another Bidder for the same contract or in which a parent company or the principals thereof of one (1) Bidder have
a direct or indirect ownership interest in another Bidder for the same contract. Furthermore, any prior understanding, agreement, or connection
between two or more corporations, firms, or persons submitting a bid for the same materials, supplies, services, or equipment shall also be
presumed to be collusive. Bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may be
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MIAMI-DADE Co,, I'Y BID NO... J70-3/07
considered non -responsible, and may be suspended or debarred, and any contract resulting from collusive Bidding may be terminated for default.
1.22. MODIFICATION OF CONTRACT
The contract may be modified by mutual consent, in writing through the issuance of a modification to the contract, purchase order, change order
or award sheet, as appropriate.
1.23. TERMINATION FOR CONVENIENCE
The County, at its sole discretion, reserves the right to terminate this contract without cause upon thirty (30) days written notice. Upon receipt of
such notice, the successful Bidder shall not incur any additional costs under this contract. The County shall be liable only for reasonable costs
incurred by the successful Bidder prior to notice of termination. The County shall be the sole judge of `reasonable costs."
1.24. TERMINATION FOR DEFAULT
The County reserves the right to terminate this contract, in part or in whole, or place the vendor on probation in the event the successful Bidder
fails to perform in accordance with the terms and conditions stated herein. The County further reserves the right to suspend or debar the
successful Bidder in accordance with the appropriate County ordinances, resolutions and/or administrative orders. The vendor will be notified
by letter of the County's intent to terminate. In the event of termination for default, the County may procure the required goods and/or services
from any source and use any method deemed in its best interest. All re -procurement cost shall be bome by the successful Bidder.
1.25. FRAUD AND MISREPRESENTATION
Pursuant to Section 2-8.1.4 of the Miami -Dade County Code, any individual, corporation or other entity that attempts to meet its contractual
obligations with the County through fraud, misrepresentation or material misstatement, may be debarred for up to five (5) years. The County as a
further sanction may terminate or cancel any other contracts with such individual, corporation or entity. Such individual or entity shall be
responsible for all direct or indirect costs associated with termination or cancellation, including attorney's fees.
1.26. ACCESS TO RECORDS
The County reserves the right to require the Contractor to submit to an audit by Audit and Management Services or other auditor of the County's
choosing at the Contractor's expense. The Contractor shall provide access to all of its records, which relate directly or indirectly to this
Agreement at its place of business during regular business hours. The Contractor shall retain all records pertaining to this Agreement and upon
request make them available to the County for three years following expiration of the Agreement. The Contractor agrees to provide such
assistance as may be necessary to facilitate the review or audit by the County to ensure compliance with applicable accounting and financial
standards.
1.27. OFFICE OF THE INSPECTOR GENERAL
Miami -Dade County has established the Office of the Inspector General, which is authorized and empowered to review past, present, and
proposed County and Public Health Trust programs, contracts, transactions, accounts, records and programs. The Inspector General (IG) has the
power to subpoena witnesses, administer oaths, require the production of records and monitor existing projects and programs. The Inspector
General may, on a random basis, perform audits on all County contracts. The cost of random audits shall be incorporated into the contract price
of all contracts and shall be one quarter (1/4) of one (1) percent of the contract price, except as otherwise provided in Section 2-1076(c)(8) of the
County Code.
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MIAMI -DARE COUNTY BID NO.. 1070-3/07
SECTION 2.0 SPECIAL CONDITIONS
Automotive Truck Parts and Accessories
Catalogue Suppliers & Specialized Repairs
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY:
The purpose of this Invitation To Bid is to establish a contract for the purchase of
Automotive Truck Parts and Accessories, Catalogue Suppliers & Specialized Repairs, For Miami
—Dade County in conjunction with the County's needs on an as needed when needed basis.
2.2 Intentionally Omitted
2.3 Intentionally Omitted
2.4 TERMS OF CONTRACT: TWO YEARS BASED ON AVAILABILITY OF
COUNTY FUNDING
This contract will commence on the first calendar day of the month succeeding approval
of the contract by the Board of County Commissioners, or designee, unless otherwise
stipulated in the Notice of Award letter, which is distributed by the County's Department
of Procurement Management, Bids & Contracts Division; and contingent upon the
completion and submittal of all required bid documents. This contract shall remain in
effect for two(2) years; provided that the services rendered by the Bidder during the
contract period are satisfactory and that County funding is available as appropriated on an
annual basis and upon completion of the expressed and/or implied warranty period. The
discounts offered by the Bidder in its Bid Proposal shall be based on service for the first
two years. Three (3) additional one (1) year renewals, if mutually acceptable to the
County and the Bidder, shall be executed through annual purchase orders.
2.5 OPTION TO RENEW (3) THREE YEARS (Maintain Same Discounts):
The discounts quoted shall prevail for a two (2) year period from effective date. At
which time, Dade County shall have the option to renew for an additional three (3) years,
on a year to year basis, provided the bidder will maintain the same discounts, etc., as in
the current two year contract. Continuation of the contract beyond the initial period is a
County prerogative not a right of the bidder. This prerogative may be exercised only
when such continuation is clearly in the best interest of the County.
In the event that the bidder declines the County's right to exercise the option period, the
County will consider the successful bidder in default and affect its eligibility for future
contracts.
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO
RENEW, IT SHALL BE ONLY FOR THOSE ITEMS
ORIGINALLY AWARDED.
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MIAMI-DADE COUATY
2.6 METHOD OF AWARD:
l
BID NO.. 070-3/07
Award of this contract will be made to the listed number of the lowest responsive
responsible bidders of averaged line item discounts meeting bid specifications for Bid
Section 3.1 and 3.2.1. Section 3.3 will be awarded to all suppliers meeting the stipulated
criteria; Section 3.4 will be awarded to the lowest two (2) bidders of hourly labor rate for
each category of repairs. For Sections 3.1 and 3.2 the number of awardees are:
Category Awardees
3.1 Warehouse Distributor 5 for Automotive up to 1 %2 Tons
8 for Truck Parts over 1 %2 Tons
3.2.1 Specialized Suppliers A. 5
B. 5
C. 5
D. 5
E. 5
F. 5
G. 5
H. 5
I. 5
K 5
L. 5
M. 5
N. 5
O. 5
P. 5
Q. 5
R. 5
T. 5
U. 5
V. 5
W. 7
3.3 Catalogue Suppliers All which meet criteria
3.4 Specialized Repairs A through I 2 each
Warehouse Distributors under Section 3.1 must offer pricing to the County at a minimum
of 10% off from the Jobbers Price Schedules. Failure to offer an item at a minimum
discount of 10% off the Schedules shall result in the bidder being declared non-
responsive for that item.
Specialized Automotive and Truck Part Suppliers under Section 3.2 must offer pricing to
the County at a minimum discount rate of 20% off from the Manufacturer's Suggested
2
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MIAMI-DADE COu TY BID NO.. 1070-3/07
Retail Price. Failure to offer the prescribed discount listed above shall result in the
bidder being declared non-responsive for that item.
Catalogue Suppliers under Section 3.3 shall offer pricing to the County with no less than
15% off each catalogue's price for each item. Failure to do so shall automatically
render the bidder non-responsive for that catalogue.
Specialized Repairs Pricing under Section 3.4 shall offer pricing of parts at a minimum
20% off from M.S.R.P. Failure to do so shall render the bidder non-responsive for
that item.
2.7 PRICES SHALL BE ESTABLISHED IN ACCORDANCE WITH TECHNICAL
SPECIFICATIONS
If the bidder is awarded a contract under this bid solicitation, the prices offered by the
Bidder shall be accepted in accordance with the provisions established in Section 3.0 of
this solicitation entitled "Technical Specifications".
2.8 Intentionally Omitted
2.9 Intentionally Omitted
2.10 Intentionally Omitted
2.11 Intentionally Omitted
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 Intentionally Omitted
2.15 METHOD OF PAYMENT: PERIODIC PAYMENTS FOR SERVICE
RENDERED
A. GSA/FLEET MANAGEMENT DIVISION: .
The successful bidder(s) shall submit an invoice with each completed job or
delivered order, at the time the completed job or delivered order is delivered.
Invoices will be directed to the attention of the Shop Facility Supervisor that
assigned the work or ordered the products and services.
B OTHER COUNTY AGENCIES:
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MIAMI -DADS COui1TY
BID NO:. . 070-3/07
The County shall provide periodic payments for services rendered by the
successful bidder. In order for the County to provide payment, the bidder shall
submit a fully documented invoice, which identifies the appropriate purchase
order number, the service location, and itemizes the services provided to the
County using department(s). The invoice shall be submitted to the County
department within thirty- (30) calendar days after the service has been rendered.
It shall be understood that such invoices shall not be submitted for payment until
such time as the service has been completed and a County representative has
reviewed and approved the service.
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall hold title to the
goods until such time as they are delivered to, and accepted by, an authorized County
representative at the location stated in the purchase order/release form.
2.17 DELIVERY LOCATIONS AND HOURS SPECIFIED
The Bidder shall deliver items to the following County facilities during the prescribed
hours: 8:00 am to 2:00 pm
2.18 Intentionally Omitted
2.19 Intentionally Omitted
2.20 CONTACT PERSONS:
For any additional information regarding the specifications and requirements of this
contract, Contact: J. Carlos Plasencia, CPPB at (305) 375-1084.
2.21 Intentionally Omitted
2.22 ACCEPTANCE OF PRODUCT BY THE COUNTY
The products shall be maintained and delivered to the County in excellent condition. If a
product does not meet specifications, it will be returned to the bidder as exchange for
suitable merchandise or for full credit at no additional cost to the County.
X.
2.23 AUTHORIZATION TO PICK-UP MATERIALS:
Dade County employees are authorized to pick-up materials against purchase orders
issued to the successful bidder(s). Such authorization is provided for the County
employee through an "Authorization to Pick -Up Materials" (Dade County Form No.
160.04.17) who shall surrender the form to the bidder during each purchase. If the bidder
is in doubt about the authenticity of the person picking up the material, the bidder shall
contact the Department of Procurement Management for assistance at 375-5289.
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MIAMI-DADE C(j..4TY BID NO.. 1070-3/07
2.24 AVAILABILITY OF CONTRACT TO OTHER COUNTY
DEPARTMENTS
Although this Solicitation is specific to a County Department, it is hereby agreed and
understood that any County department or agency may avail itself of this contract and
purchase any and all items specified herein from the successful bidder(s) at the contract
price(s) established herein. Under these circumstances, a separate purchase order shall be
issued by the County, which identifies the requirements of the additional County
department(s) or agency (ies).
2.25 CATALOGS AND PRICE LISTS SHOULD BE SUBMITTED UPON REOUEST
Upon request, the bidder shall provide additional sets of the manufacturer's product
catalogs and price lists at no cost to the County. The bidder shall submit 2 copy(ies) of
the current manufacturer's price list(s) and catalog(s). Failure to meet this requirement
may result in the cancellation of the order. These documents shall be in effect at the
commencement of the contract and shall remain in effect for the life of the contract;
unless price escalations are specifically allowable in accordance with Section 2.7 of this
Invitation to Bid. Discounts offered will be evaluated against these price lists and
catalogs in order to determine the lowest responsive, responsible bidder.
2.26 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this bid shall be in accordance with all governmental
standards, to include, but not limited to, those issued by the Occupational Safety and
Health Administration (OSHA),the National Institute of Occupational Safety Hazards
(NIOSH), and the National Fire Protection Association (NFPA).
2.27 ENVIRONMENTALLY ACCEPTABLE PACKAGING
Effective June 16, 1992, all contracts in excess of ten thousand ($10,000) dollars will be
affected by Resolution Number R738-92 amending Metropolitan Dade County
Administrative Order 3-2 (relating to the procurement of goods and services).
As a waste management alternative, and as an additional means of reducing the volume
and toxicity of waste and by-products entering Florida's solid waste stream, Metropolitan
Dade County has instituted the following policy with regard to source reduction.
In order to discourage excessive packaging of a product solely for marketing purposes
and to encourage packaging for purposes of ensuring durability, re -usability and
recyclability. No goods shall be purchased if the goods constitute less than 90 percent
(by volume) of the item being purchased or if the goods contain more than 10 percent
5
Rnised 03/19/02
�%3- 135
MIAMI-DADE COui-TTY BID NG:. 1070-3/07
package and packing material (by volume). No packaging shall be purchased which is
not environmentally acceptable packaging.
For purposes of meeting the requirements of this resolution, "Environmentally
Acceptable" shall be defined as; any item that is returnable for reuse or recycling, or
which is recyclable.
In order to insure compliance with this resolution, bidders shall indicate in the space
provided on the bid proposal page, the method to be used for returning packaging
materials to the distributor in conjunction with this solicitation and/or by completing the
General Services Certification of Recycled Product Content Form indicating the ability of
the materials to be recycled through existing recycling collection programs.
Appeals for waiver of these requirements may be made in writing to the County Manager
through the Director of Procurement Management. No waiver shall be effective unless
approved by a majority vote of the Board of County Commissioners. Proposals failing to
provide this information may result in being declared non-responsive; however the
Bidder shall be given the opportunity to provide the information during the bid evaluation
period. At such time, the Bidder shall be given fifteen (15) calendar days to submit this
information.
Vendors wishing to obtain a copy of the complete resolution should contact The Office of
Vendor Assistance at (305) 375-5289.
2.28 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The Bidder hereby acknowledges and agrees that all materials, except where recycled
content is specifically requested, supplied by the Bidder in conjunction with this Bid shall
be new, warranted for their merchantability, and fit for a particular purpose. In the event
any of the materials supplied to the County by the Bidder are found to be defective or do
not conform to specifications, the County reserves the right to (1) cancel the order and
return such materials to the Bidder at the Bidder's expense or (2) require the Bidder to
replace the materials at the Bidder's expense.
2.29 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING
DELIVERY•
The successful bidder shall enclose a complete packing slip or delivery ticket with any
items to be delivered in conjunction with this bid solicitation. The packing slip shall be
attached to the shipping carton(s) which contain the items and shall be made available to
the County's authorized representative during delivery. The packing slip or delivery
ticket shall include, at a minimum, the following information: purchase order number;
date of order; a complete listing of items being delivered; and back -order quantities and
estimated delivery of back -orders if applicable.
6
"T'r 13 5
MIAMI -DARE COUNTY BID NO.. 1070-3/07
2.30 PRICE LISTS) FURNISHED SUBSEQUENT TO BID AWARD:
The successful bidder shall be required to furnish price lists (printed or microfiche) upon
request from any County department at no charge. This price list shall provide
descriptive literature, technical data and service information for items awarded. Time of
delivery for these lists shall be mutually agreed upon by the successful vendor and the
County.
2.31 PRIMARY VENDOR DESIGNATION:
While the method of award identified in Section 2.6 of the Special Terms and Conditions
prescribes the method for determining the lowest responsive, responsible bidder, the
County reserves the right to award this contract to the designated lowest bidder as the
primary vendor and to award this contract to the designated second lowest bidder as the
secondary vendor. If the County exercises this right, the primary vendor shall be given
the first opportunity to perform the service or deliver the goods identified in this contract.
If the primary vendor declines this opportunity, the County shall seek the identified goods
or services from the secondary vendor. It should be noted that price adjustments, if
allowed under the terms and conditions of this bid, may affect the order of designation.
2.32 PURCHASE OF OTHER ITEMS NOT LISTED ON THIS BID SOLICITATION
BASED ON PRICE QUOTES:
While the County has listed all major items on the bid solicitation which are utilized by
County departments in conjunction with its operations, there may be ancillary items that
must be purchased by the County during the term of this contract. Under these
circumstances, a County representative will contact the primary vendor to obtain a price
quote for the ancillary items. If there are multiple vendors on the contract, the County
representative may also obtain price quotes from these vendors. The County reserves the
right to award these ancillary items to the primary contract vendor, another contract
vendor based on the lowest price quote or to bid the items through a separate solicitation.
2.33 SHELF LIFE OF STOCK
The successful bidder(s) shall supply the County with fresh stock only and shall insure
that items with a limited shelf life are inspected and certified fresh by the bidder prior to
shipment to the County.
2.34 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER
The successful bidder(s) shall ensure that adequate stock levels are maintained at its place
of business in order to assure the County of prompt delivery. If the delivery terms
specified in the Solicitation are not fulfilled by the Bidder, the County reserves the right
to cancel the order, purchase the goods elsewhere, and charge the Bidder for any re -
procurement costs incurred by the County.
7
Revised 03/19/02
t3— lj'
MIAMI-DADE CObATY BID NO.. .070-3/07
2.35 DEMONSTRATION OF COMPETENCY
A bid will only be considered from a firm which is regularly engaged in the business of
providing the goods and /or services required by this bid. solicitation. The bidder must be
able to demonstrate a good record of performance and have sufficient financial resources,
equipment and organization to ensure that they can satisfactorily provide the goods
and/or services if awarded this contract.
The County may conduct a pre -award inspection of the bidder's site or hold a pre -award
qualification hearing to determine if the bidder possesses the requirement(s) as outlined
in the above paragraph and is capable of performing the requirement of this bid
solicitation. The County may consider any evidence available regarding the financial,
technical and other qualifications and abilities of the bidder, including past performance
experience with the County or any other governmental agency entity in making the
award.
8
Revised 03/19102
03- 135
3.0
3.1
I
MIAMI -DARE cou-iTy BID NO.. 070-3/07
SECTION 3.0 TECHNICAL SPECIFICATIONS
AUTOMOTIVE AND TRUCK PARTS & ACCESSORIES,
CATALOGUE SUPPLIERS & SPECIALIZED REPAIRS
TECHNICAL SPECIFICATIONS:
This bid has been divided into various sections to address the County's needs for
Automotive Warehouse Distributors, Specialized Automotive Truck Parts Supplies,
Catalogue Supplies and Suppliers of Specialized Repairs. All bidders must be able to
meet the stipulated delivery schedules, however, the County reserves the right to pick-up
ordered merchandise when needed. All bidders must be able to submit upon request all
price catalogues referenced.
WAREHOUSE DISTRIBUTORS: This section has bidder requirements that are listed
below:
A. Deliver parts ordered that are in stock within 24 hours and deliver special order
parts not in stock within one week.
B. Maintain a parts inventory in excess of $1,000,000.00 at all
times.
C. Generate normal annual sales in excess of $4,000,000.00.
D. Offer pricing to the County at a minimum of 10% off from Jobbers Price
Schedules. Failure to offer an item at a minimum discount of 10% off from Jobber's
Schedules will prevent award consideration for that item.
E. Offer a minimum of 65 Manufacturer's Product Line Categories to the County at
the required pricing. The lines offered must constitute a broad base of parts for
varying automotive systems. Example of 4 listed.
Discount from
Manufacturer
AC
Autolite
Johnn's
Litecorp
Line
Filters
Spark Plugs
Belts
Bulbs/Fixtures
List ColorDate
Jobber Less
Blue 42A-20 2/96
18%
Gm PS-SP019 12/96
22%
Blue 9343 3/96
12%
Blue A31 -PL 1/96
14%
F. Be a manufacturer's authorized distributor of the product lines represented.
E
Revised 03/19/02
03- 135
MIAMI -DADS COUNTY
BID NO.. 070-3/02
3.2 SPECIALIZED AUTOMOTIVE AND TRUCK PARTS SUPPLIERS:
This section has bidder requirements which are listed below. Categories of parts required
by the County have been listed in Section 3.2.1., also below.
A. Deliver parts ordered that are in stock within 24 hours and deliver special order parts
not in stock within one week.
B. Maintain a parts inventory in excess of $150,000.00 at all times.
C. Generate normal annual sales in excess of $600,000.00.
D. Offer pricing to the County at a minimum of 20% off from Manufacturer's
Suggested Retail Price (M.S.R.P.). Failure to offer an item at a minimum discount of
20% off from Manufacturer's Suggested Retail Price will prevent award
consideration for that item.
E. Offer a minimum of 25 Manufacturer's Product Line Categories to the County at
the required pricing within the categories listed or 5 Manufacturer's Product Line
Categories within one category. Example of 2 listed.
Discount from
Manufacturer Line List Color Date M.S.R.P.
AC Filters # 42A-20 3/96 33%
Autolite Spark Plugs Retail White 12/96 41%
3.2.1 CATEGORIES OF MANUFACTURER'S PRODUCT LINES REQUIRED
A. Vehicle Electrical for Starting, and Charging Systems Starters, Alternators,
Regulators, Rebuild Kits, etc.
B. Vehicle Batteries - Bidders of batteries must provide no charge disposal of
junked County battery casings on a one for one basis with batteries purchased by the
County.
C. Vehicle General Electrical - Wiring, Connectors, Turn Signals,
Relays, Spark Plugs, Switches, Fuses, Power Window Motors, etc.
D. Vehicle Audio Electrical - Radios, Tape Players, CD Players, Speakers, etc.
E. Vehicle Electrical Lighting - Bulbs, Fixtures, Light Housings,
Mountings, Reflectors, etc.
F. Vehicle Air Conditioning Parts - Compressors, Evaporators, Condensers, Valves,
etc.
G. Vehicle Fuel Injection Parts - Pumps, Injectors, etc.
13 03— 13011
5
MIAMI-DADE C(.—,,TTY BID NU. 1070-3/02
H. Vehicle Brake Parts - Drums, Shoes, Pads, Rotors, Springs, Master
& Wheel Cylinders, Kits, etc.
I. Vehicle Automotive and Manual Transmission Parts - Converters, Housings, Kits,
Filters, Gears, Bearings, Clutches, Cases, Shifts, Boots, etc.
J. Vehicle Lines for Air or Fluids - Hoses, Lines, Drains, Vents,
Tubing, Piping, Overflows, Catch Tanks, etc.
K. Vehicle Belts, Pulleys and related items.
L. Vehicle Bearings, Seals and related items.
M. Vehicle Hydraulic Pumps and PTO's - Gears, Drives, Kits,
Assemblies, etc.
N. Vehicle Suspension Components - Torsion Bars, Shock Absorbers, Springs,
Spacers, Kits, Bushings, Bearings, Mounting Arms, etc.
O. Vehicle Carburetors - Parts, Kits, Replacements, etc.
P. Vehicle Gaskets & Sealers
Q. Police & Public Safety Related Items - Police Light Bars, Cages, Spotlights,
Warning Lights, Gun Racks, etc.
R. Tire Related Materials - Flat Plugs and Patches, Balance Weights, Valves, Stems,
Tire Sealant, etc.
S. Chemicals and Fluids - GoJo, Windsheild Cleaning, Moly, Armor All, Lock-Tite,
Wax, Car Wash, Marvel Mystery Oil.
T. Automotive Emissions - PVC Valves, Catalytic Converters, etc.
U. Automotive Refinishing Supplies - Tapes, Spray Paints, Masking
and Sanding Supplies, etc.
V. Automotive and Truck Oil and Grease Absorbents — Pigs, Rolls, Pads,
Tubes, Granulars, Peats, etc.
W. Miscellaneous Hardware - all other automotive hardware items you
wish to bid.
3.3 CATALOGUE SUPPLIERS:
A. Deliver parts ordered that are in stock within 24 hrs and deliver special order parts
not in stock within one week.
B. Maintain a parts inventory in Dade and Broward County in excess of
14 63- 135
MIAMI-DADE CO V NTY BID NO. 070-3/02
$2,500,000.00 at all times.
C. Generate normal annual sales in excess of $7,500,000.00.
D. Offer pricing to the County with no less than 15% off each
catalogue "each" price.
E. Offer a minimum of 500 Manufacturer's Product Lines and have available in the
catalogue no less than 25,000 line items.
F. Submit your catalogue with your bid.
3.4 SPECIALIZED REPAIRS PRICING: This bid section is reserved for bidders who
supply labor and perform complete specialized repairs or replacements. The
classifications or specialized repair services wanted are listed below. (All parts bid under
this section must carry a minimum discount of 20% from M.S.R.P.)
A. Muffler and Exhaust System - repair and replacement.
B. Bumper - repair and replacement service.
C. Window Tinting Service
D. Vehicle Theft Alarms - Sales, Installation and repair.
E. Rebuild Starting and Charging Systems — Repair, Re -core Etc.
F. Kelsey Hayes Brake Parts & Brake Service Labor Rate.
G. Grizzly Brake Block Parts & Brake Service.
H. Automotive Air Conditioner Parts & Service.
I. Braun Equipment Modifications Parts & Service.
3.4.1 LABOR: All labor rates quoted will be in the form of rate per hour to the County, regular
time specified in the space provided on the Bid Proposal. Overtime rate may not be
charged to the County.
3.4.2 PARTS: All parts pricing offered by Specialized Repairs Suppliers in response to this bid
solicitation will be in the form of a discount from Manufacturers Suggested Retail Price
(M.S.R.P.). All bidders must submit upon request with this bid the price catalogues for all
lines offered to Metro -Dade County upon request.
3.5 WARRANTY: All parts and services offered under this Bid Solicitation shall carry a
warranty
of no less than 90 days.
15
03- 135
MIAMI-DADE COUNTY BID NO.. 1070-3/02
3.6 LOCATIONS: As this bid requires parts delivery by Warehouse Distributors and
Automotive Parts Suppliers, bidders are encouraged to familiarize themselves with the
various Metro -Dade County Agencies that may use this contract. A sample listing of
Miami -Dade County locations is listed below but should no be considered total or
comnlete_ DeliveriAc mltc;liP M;am;_ThAP r^111+-111,11 «..4- L,. ___-'-1 1L a1___
Shop
Supv./Asst. Fac.
Address
Phone #
Fax #
Shop
Ind
Sup.
#
Light Equip./Service
Louis Kolb
703 NW 25 1h Street
638-6733
638-6749
GSi
Manager
Shop 1 Main
Luis Duarte
703NW 25 1h Street
638-6071
638-5790
010
GS1
Downtown Motor
Nestor Suarez
201 NW Is'Street
375-4053
37573650
015
GSi
Pool
Police Headquarters
Juan Tojo
9105 NW 25 1h
471-2930
593-8867
018
GS1
Street
F
South Dade Gov't
Jose Martinez
10740 SW 21 11h
251-3125
232-2434
Oil
GSi
Ctr.
Street
Station I
Mark Surgeon
5975 Miami Lakes
557-9844
828-1405
016
GS1
Dr.
Station 2
Vincent Lopez
2950 NW 83rd
691-3134
694-8672
014
GS(
Street
Station 5
Jeffrey Major
7707 SW 117`
271-5342
275-8901
013
–G—S(
Avenue
Station 6
Vincent Lopez
15665 Biscayne
947-4429
948-9923
012
GS1
Blvd.
Station 8
Jeffrey Major
10000 SW 142n
383-6820
382-1445
017
GS1
Ave.
Station 9
Mark Surgeon
21300 NW 47`
620-4810
620-0915
019
GS1
Avenue
F
Shop 2 -Auto
Wilson Green
6100 SW 87`
273-4127
271-9531
024
GS(
Avenue
Shop 3 -Auto
William Thommes
8801 NW 58`
470-1787
499-5466
033
GS1
Street
Floater
Doug Stephan
703 NW 25 Street
638-6071
638-5790
O10 I
GS -1
16
3- 135
f
MIAMI-DADE COvi4TY BID NO.. ,,070-3/02
17 03— 13�
Avenue
Shop 3 -Main (1st
Geoffrey Murray
8801 NW 58
591-9515
470-1613
030
GS1
Shift)
& Todd Young
Street
Shop 3 -Main (2 "d
James Johnson
8801 NW 58
591-9515
470-1613
030
GS1
Shift)
Street
Shop 3A -Northeast
Robert Tice
18701 NE 6h
652-0764
770-3142
031
GS1
Avenue
Shop 3B -SW (1st
Rowland Neil
7900 SW 107
279-5050
273-7418
032
GS1
Shift)
Avenue
Shop 3B (2 "d Shift)
Doug Collins
7900 SW 107
279-5050
273-7418
032
GS1
Avenue
Shop 3C-
Vincente Paredes
8801 NW 58
477-1008
499-5466
038
GS1
Const./Weld
Street
Shop 3D
David Buckhalt
10820 SW 211
233-5297
255-5345
035
GS1
Street
Tire Shop
Byron Brunson
8801 NW 50
470-1769
499-5466
039
GS1
Street
Floater
Bob Gough
8801 NW 58`
591-9515
470-1613
030
GSA
Street
New Car Get Ready
Roberto Vazquez
2100 NW 41s`
633-7678
634-0490
040
GS1
Street
17 03— 13�
MIAMI-DADE CO,.. q TY
Submit Bid To:
CLERK OF THE BOARD
Stephen P. Clark Center
111 NW 1" Street
17`h Floor, Suite 202
Miami, Florida 33128-1983
BID NO.. .070-3/02
Lloprk
DEPARTMENT OF
PROCUREMENT MANAGEMENT
OPENING: 2:00 P.M.
WEDNESDAY
June 5, 2002
INVITATION TO BID
SECTION 4.0
BID PROPOSAL FORMS
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
MIAMI-DADE COUNTY, FLORIDA
NOTE: Miami -Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all
taxes. Tax Exemption Certificate furnished upon request.
Issued DPM Date Issued: 04/09/02 This Bid Proposal Consists of
by: Bids & Contracts Division Pages 16 through 44
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Proposal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Proposal, will be received at the office of DPM, Bids and Contracts
Division, Vendor Assistance section at the address shown above until the above stated time and date, and
at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid
Proposal Requirement.
AUTOMOTIVE TRUCK PARTS & ACCESSORIES, CATALOGUE SUPPLIERS &
SPECIALIZED REPAIRS FOR MIAMI-DADE COUNTY IN CONJUNCTION WITH
GSAIJFLEET MANAGEMENT FOR A (2) TWO YEAR PERIOD WITH (3) THREE
ADDITIOAL COUNTY OPTIONS TO RENEW ON A YEAR TO YEAR BASIS
A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution
of the contract by the successful bidd
DO NOT WRITE IN THIS SPACE
ACCEPTED HIGHER THAN LOW
NON-RESPONSIVE UNRESPONSIBLE
DATE B.C.C. NO BID
ITEM NOS. ACCEPTED
COMMODITY CODE: 060-00
J. Carlos Plasencia, CPPB
er and Miami -Dade County
FIRM NAME:
18 03-- 135
MIAMI-DADE CG .LdTY
BID NO.. X070 -3/07 -OTR
RETURN THREE COPIES OF BID PROPOSAL PAGES ONLY
FAILURE TO SIGN PAGE 44 OF SECTION 4.0, BID PROPOSAL, WILL RENDER
YOUR BID NON-RESPONSIVE
1. Warehouse Distribution: For Automotive Equipment under 1 % Ton
AUTOMOTIVE, (PARTS & SUPPLIES ONLY)
As specified in Section 3.0 Paragraph 3.1
List Manufacturer's
List
REVISED O2r26o2
Discount from Jobbers
Below Alphabetically Line Product Color and Date 10% Minimum
19 3— 135
MIAMI-DADE CO,.gTY BID NO.. .070-3/07
1 a. Warehouse Distribution: For Automotive Equipment over 1 %i Ton
AUTOMOTIVE, (PARTS & SUPPLIES ONLY)
As specified in Section 3.0 Paragraph 3.1
List Manufacturer's List Discount from Jobbers
Below Alphabetically Line Product Color and Date 10% Minimum
20 0-3
- 135-
MIAMI-DADE CO,,.gTY BID NO,, .070-3/07
SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
A. Vehicle Electrical for Starting and Charging Systems:
As specified in Section 3.0 Paragraph 3.2.1
List Manufacturer's
List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
-.0-
21 03- 135
MIAMI-DADE C( _,4TY
BID N(,.. .070-3/07
SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
B. Vehicle Batteries:
As specified in Section 3.0 Paragraph 3.2.1. Bidders must provide no charge disposal of
junked County Battery casings on a one for one basis with batteries purchased by the
County.
List Manufacturer's
List
Discount from MSRP
Below Alphabetically Line Product Color and.Date 20% Mimmum
22 63— i 3 :J
MIAMI -DARE COI-IATY BID NO.,. .070-3/07
SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
C. Vehicle General Electrical:
Wiring, Connectors, Turn Signals, Relays, Spark Plugs, Switches, Fuses, Power Window
Motors, etc., as specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's
List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
23 03- 135
MIAMI-DADE C(,—,qTY BID NU ..070-3/07
SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
D. Vehicle Audio Electrical:
Radios, Tape Players, CD Players, Speakers„ etc., as specified in Section 3.0 Paragraph
3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
24
MIAMI-DADE COuI�(TY BID NO:. X070-3/07
SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
E. Vehicle Electrical Liehtine:
Bulbs, Fixture, Light Housings, Mountings, Reflectors, etc., as specified in Section 3.0
Paragraph 3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
25 03- 135
MIAMI-DADE C(.,.,1i1TY BID NO.. 1070-3/07
SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
F. Vehicle Air Conditioning Parts:
Compressors, Evaporators, Condensers, Valves, etc., as specified in Section 3.0
Paragraph 3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
26 -j3- 135
MIAMI-DADE cow-, fY BID NO...,170-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
G. Vehicle Fuel Infection Parts:
Pumps, Injectors, etc., as specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's
List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
27 03-r 135
MIAMI-DADE CCs—ATY BID NG.. 1070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
H. Vehicle Brake Parts:
Drums, Shoes, Pads Shoes, Pads, Rotors, Master and Wheel Cylinders, Kits,etc., as
specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
28 03- 135
MIAMI-DADE COL,, -;TY BID NO.: x070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
I. Vehicle Automatic and Manual Transmission Parts:
Converters, Housings, Kits, Filters, Gears, Bearings, Clutches, Cases, Shifts, Boots, etc.,
as specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's
List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
29 03- 135
MIAMI-DADE C&-ATY
BID NO.. 1070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
J. Vehicle Lines for Air and Fluids:
Hoses, Lines, Drains, Vents, Tubing, Piping Overflows, Catch Tanks, etc., as specified in
Section 3.0 Paragraph 3.2.1.
List Manufacturer's
List
Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
30 €3- 135
MIAMI-DADE COuATY BID NO:..070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
IC Vehicle Belts, Pulleys and related items:
As specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
31
03- 135
MIAMI-DADE COu,vTY
BID NO.: 1070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
L. Vehicle Bearings, Seals, and related items:
As specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's
List
Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
63- 135
32
MIAMI-DADE COw fTY BID NO.. 1070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
M. Vehicle Hydraulic Pumps and PTO's:
Gears, Assemblies, Drives, Kits, etc., as specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
33 03— 135
MIAMI -DADS CCG.._ dTY
BID NO.. 070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
N. Vehicle Suspension Components:
Torsion Bars, Shock Absorbers Springs, Spacers, Kits, Bushings, Bearings, Mounting
Arms, etc., as specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product color and nate Lu io Mimmum
03- 235
34
f
MIAMI-DADE C&,,4TY BID N(,,-,.,070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
O. Vehicle Carburetors:
Parts, Kits, Replacements, etc., as specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
35 03- 135
MIAMI-DADE CO3_ A TY
BID NO.. 1070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
P. Vehicle Gaskets and Sealers:
As specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's
List
Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Mimmum
-10-
36 03—
NIIAMI-DADE COL,�gTY BID NO., _070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
Q. Police and Safety related items:
Police Light Bars, Cages, Spotlights, Warning Lights Gun Racks, etc., as specified in
Section 3.0 Paragraph 3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
37 03- 135
MIAMI-DADE CG — _4TY BID NG.. 070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
R Tire related material:
Flat Plugs and Patches, Balance Weights, Valves, Stems, Tire Sealant, etc., as specified
in Section 3.0 Paragraph 3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product Color and bate lu% Minimum
38 o- 135
MIAMI-DADE COui�fTY BID NG,. . 070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
S. Chemicals and Fluids:
GoJo, Windshield Cleaning, Moly, Armor All, Lock-tite Wax, Car Wash, Marvel
Mystery Oil, etc., as specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
39 03- 135
MIAMI-DADE C(, _ NTY BID N(,.. 1070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
T. Automotive Emissions:
PVC Valves, Catalytic Converters, etc., as specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's List Discount from MSRP
Below Alphabetically Line Product Color and Late LV %0 W IIII111U111
40 03 - 135
MIAMI-DADE CO V ,1TY
BID NO.. 070-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
V. MISCELLANEOUS HARDWARE:
Automotive and Truck Oil and Grease Absorbents as specified in Section 3.0 Paragraph
3.2.1. (Pigs, Rolls, Pads, Tubes, Granulars, Peats, etc.
List Manufacturer's
List
Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
41 03- i35
' F
MIAMI-DADE COL_ . f Y BID NO.. _ j70-3/07
2. SPECIALIZED AUTOMOTIVE AND TRUCK PART SUPPLIERS
W. MISCELLANEOUS HARDWARE:
Tapes, as specified in Section 3.0 Paragraph 3.2.1.
List Manufacturer's
List Discount from MSRP
Below Alphabetically Line Product Color and Date 20% Minimum
42 o3- 135
MIAMI -DARE COLwTY BID Ns.. X070-3/07
3. CATALOGUE SUPPLIERS:(Minimum 15% discount off each item bid)
As specified in Technical Specification 3.3
CATALOGUE NAME
DISCOUNT %,
43 03— 135
MIAMI-DADE CG -,,TTY BID NG.. 1070-3/07
4. SPECIALIZED REPAIRS:(Minimum 20% discount off each item bid)
As specified in Technical Specification 3.4
TTF,m LABOR RATE DISCOUNT %
A. Muffler and Exhaust System
$
%
B. Bumper
$
%
C. Window Tinting Service
$
%
D. Vehicle Theft Alarm
$
%
E. Rebuilt Starting and Charging Systems
$
%
F. Kelsey Brake Parts and Brake Service
$
%
G. Grizzly Brake Block Parts & Brake Service
$
%
H. Automotive Air Conditioning Parts & Service
$
%
I. Braun Equipment Modifications Parts & Service
$
%
rm
44 03- 135
MIAMI-DADE COul-fTY BID NO,. 070-3/07
BID PROPOSAL FOR:
AUTOMOTIVE TRUCK PARTS & ACCESSORIES, CATALOGUE
SUPPLIERS & SPECIALIZED REPAIRS FOR MIAMI-DADE COUNTY
IN CONJUNCTION WITH GSA/JFLEET MANAGEMENT FOR A (2)
TWO YEAR PERIOD WITH (3) THREE ADDITIOAL COUNTY
OPTIONS TO RENEW ON A YEAR TO YEAR BASIS
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN
CONNECTION WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
Addendum #9, Dated
PART II:
❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
t
FIRM NAME:
AUTHORIZED SIGNATURE:
TITLE OF OFFICER:
DATE:
REVISED 02/26102
45 ,
�3- 135
MIAMI -DARE CL _ 1JTY BID NG.. , 070-3/07
BID PROPOSAL FOR:
Automotive Truck Parts and Accessories, Catalogue Suppliers & Specialized
Repairs, For Miami —Dade County
Prompt Payment Terms: % days net days
FEI NO.:
(Bidder Federal Employer Identification Number as used on Return Form 941)
If none, Bidder Social Security No.
The undersigned bidder certifies that this bid proposal is submitted in accordance with the bid specifications
and conditions governing this bid, and that the bidder will accept any award(s) made to him as a result of this
bid.
FIRM NAME
STREET ADDRESS
CITY/STATE/ZIP CODE
TELEPHONE NUMBER
E-MAIL
*AUTHORIZED SIGNATURE
FAX NUMBER
Date
*PERSON AUTHORIZED TO ENTER INTO CONTRACTUAL AGREEMENT
PRINT NAME OF AFFIANT
TTTLE OF OFFICER
FAILURE TO SIGN THIS PAGE, WILL RENDER YOUR BID NON-RESPONSIVE
REVISED 01!2&02
46 03- 135
.AID NO.: 1070 -3/07 -OTR
APPENDIX
SECTION 1
GENERAL TERMS AND CONDITIONS
AFFIDAVITS
FORMAL BID
03- 135
_iD NO.: 1070 -3/07 -OTR
� COUNTY
MIAMI-DADE COUNTYMIAMI-DADDID AFFIDAVITS
�R
■ DISABILITY NONDISCRIMINATION AFFIDAVIT
(Resolution R-385-95) Section 1 (1.3 Q
I, being duly first sworn, state that this firm, corporation, or organization is in compliance with and agrees to continue
to comply with, and assure that any subcontractor, or third party contractor under this contract complies with all
applicable requirements of the laws listed below including, but not limited to, those provisions pertaining to
employment, provision of programs and services, transportation, communications, access to facilities, renovations,
and new construction.
The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. Sections 225 and 611
including Title I, Employment; Title II, Public Services; Title III, Public Accommodations and Services Operated by
Private Entities; Title IV, Telecommunications; and Title V, Miscellaneous Provisions.
The Rehabilitation Act of 1973, 29 U.S.C. Section 794
The Federal Transit Act, as amended 49 U.S.C. Section 1612
The Fair Housing Act as amended, 42 U.S.C. Section 3601-3631
■ MIAMI-DADE COUNTY DEBARMENT DISCLOSURE AFFIDAVIT
(Ordinance 93-129) See Section 1 (1.31)
I, being duly first sworn, upon oath deposes and says that the bidder of this contract or his agents, officers, principals,
stockholders, subcontractors or their affiliates are not debarred by Miami -Dade County.
■ MIAMI-DADE COUNTY COLLECTION OF TAXES,
FEES AND PARKING TICKETS AFFIDAVIT
(Ordinance 95-178) Section 1 (1.3 E)
I, being first duly sworn state that in compliance with the procedures contained in Section 2-8.1(c) of the Code of
Miami -Dade County, and as amended by Ordinance 95-178, this firm hereby certifies that the foregoing statements
are true and correct.
That all delinquent and currently due fees or taxes (including, but not limited to, real and personal property taxes,
convention and tourist development taxes, utility taxes, and occupational license taxes) collected in the normal course
by the Miami -Dade County Tax Collector and County issued parking tickets for vehicles registered in the name of the
above firm, have been paid.
AFFIDAVIT RELATING TO INDIVIDUALS AND ENTITIES
ATTESTING BEING CURRENT IN THEIR OBLIGATIONS TO
MIAMI-DADE COUNTY (Ordinance 99-162) See Section 1(1.31)
I, being first duly sworn state that in compliance with County Ordinance 99-162, the bidder is not in arrears in any
payment under a contract, promissory note or other loan document with the County, or any of its agencies or
instrumentalities, including the Public Health Trust (hereinafter referred to as "County"), either directly or indirectly
through a firm, corporation, partnership or joint venture in which the individual or entity has a controlling financial
interest as that term is defined in Section 2-11.1(b)(8) of the County Code.
cAbid package affidaviMinfonnal bids.doc Page 1 of 10 Revised 1024/01
u3- 135
_AID NO.: 1070 -3/07 -OTR
MIAMI -DARE COUNTY DOMESTIC VIOLENCE LEAVE
AFFIDAVIT (Ordinance 99-5 & Resolution R-185-00) Section 1 (1.3 O)
That in compliance with Ordinance No 99-5, Resolution No. R-185-00 and the Code of Miami -Dade County, Florida,
the following information is provided and is in compliance with all items in the aforementioned legislation. As an
employer having, in the regular course of business, fifty (50) or more employees working in Miami -Dade County for
each working day during each of twenty (20) or more calendar work weeks in the current or preceding calendar year,
do hereby certify to be in compliance with the Domestic Leave Ordinance, codified at 11A-60 et. Seq., of the Miami -
Dade -County Code, and that the obligation to provide domestic violence leave to employees shall be a contractual
obligation.
BY SIGNING AND NOTARIZING THIS PAGE YOU ARE ATTESTING
TO AFFIDAVITS ON PAGES 1 AND 2
LN
MIAMI -DARE COUNTY AFFIDAVITS SIGNATURE PAGE
Signature of Affiant
Date
20
Printed Name of Affiant and Title Federal Employer Identification Number
Printed Name of Firm
Address of Firm
SUBSCRIBED AND SWORN TO (or affirmed) before me this day of , 20_
He/She is personally known to me or has presented
Type of identification
Signature of Notary
Print or Stamp Name of Notary
Notary Public — State of
cAbid package afdavitAinfortnal bids.doc Page 2 of 10
2
Serial Number
Expiration Date
as identification.
Notary Seal
Revised 1024/01
03- 135
_,ID NO.: 1070 -3/07 -OTR
LIVING WAGE AFFIDAVIT
(County Ordinance 99-44)
Complete this affidavit if this bid is for service as outlined in Section 1.0 General Conditions, Paragraph 1.31, of this
bid. If bid is NOT for a covered service, check box below.
I, being first duly sworn hereby state and certify that in compliance with County Ordinance 99-44 and Section 2-8.9 of the
Miami -Dade County Code, by accepting award of this contract, the bidder or proposer agrees to pay the living wage required
by County Ordinance 99-44 to all employees assigned to this contract. The bidder or proposer further understands that the
current living wage applied to this contract is $8.81 per hour plus health benefits as described in the ordinance, or $10.09 per
hour without health benefits. The Living Wage required by Ordinance 99-44 is subject to indexing as set -forth in Section "C"
(Indexing).
M
Signature of Affiant
Printed Name of Affiant and Title
20
Date
Federal Employer Identification Number
Printed Name of Firm
Address of Firm
SUBSCRIBED AND SWORN TO (or affirmed) before me this day of , 20
He/She is personally known to me or has presented
Signature of Notary
Print or Stamp Name of Notary
Notary Public — State of
Type of identification
Serial Number
Expiration Date
Notary Seal
as identification.
❑ This bid is NOT for a covered service as outlined in section 1.0 General
Conditions, Paragraph 1.3L of this bid.
cAbid package affidavitAformal bids.doc
Page 3 of 10
t
Revised 08/23/01
63- 135
M NO.: 1070 -3/07 -OTR
AFFIRMATIVE ACTION PLAN/PROCUREMENT POLICY
AFFIDAVIT (Ordinance 98-30) Section 1 (1.8 B)
I, being duly first sworn, herby states that the bidder of this contract has a current Affirmative Action Plan and/or
Procurement Policy, as required by Ordinance 98-30, processed and approved for filing with the Miami -Dade County
Department of Business Development (DBD) under the file No. and the
expiration date of
Witness:
Witness:
Signature
Signature
Signature
By:
Legal Name and Title
The foregoing instrument was acknowledged before me this
FOR AN INDIVIDUAL ACTING IN HIS OWN RIGHT:
By:
day of , 20
FOR A CORPORATION, PARTNERSHIP OR JOINT VENTURE:
By:.
with
El
having the title of
corporation ❑ partnership ❑ joint venture
❑ DOES NOT APPLY - MY COMPANY'S REVENUE IS LESS THAN $5 MILLION
Signature
PLEASE NOTE.
0
Ordinance 82-37 requires that all properly licensed architectural, engineering, landscape architectural, and land surveyors
have an afrmadve action plan on file with the County.
Ordinance 98-30 requires that firms that have annual gross revenues in excess of five (5) million dollars have an affirmative
action plan and procurement policy on file with the County. Firms that have a Board of Directors that are representative of the
population mike -up of the nation are exempt
For questions regarding these requirements, please contact the Miami Dade County Department of Business
Development at 305-349-5960
This affidavit must be properly executed by the bidder and included with the bid proposal
c:Xbid package affidavitAinformal bids.doc Page 4 of 10 Revised 08/23/01
4
03- 135
�11D NO.: 1070 -3/07 -OTR
AFFIRMATIVE ACTION PLAN EXEMPTION AFFIDAVIT
(Ordinance 98-30) Section 1 (1.8 B)
I, being duly first sworn, upon oath deposes that the bidder of this contract has a Board of Directors which is
representative of the population make-up of the nation and hereby claims exemption in accordance with the
requirements of Ordinance 98-30. Said bidder has a current Board of Directors Disclosure form, as required by
Ordinance 98-30, processed and approved for filing with the Miami -Dade County Department of Business
Development (DBD) under the file No. and the expiration date of
Witness:
Witness:
Signature
Signature
By:
The foregoing instrument was acknowledged before me this
day of
FOR A CORPORATION, PARTNERSHIP OR JOINT VENTURE:
0
with
having the title of
Signature
Legal Name and Title
❑ a corporation ❑ partnership ❑ joint venture
PLEASE NOTE:
20
Ordinance 98-30 requires that firms that have annual gross revenues in excess of five (5) million dollars have an
affirmative action plan and procurement policy on file with the County. Firms that have a Board of Directors that
are representative of the population make-up of the nation are exempt
For questions regarding these requirements, please contact the Miami -Dade County Department of
Business Development at 305-349-5960
This affidavit must be properly executed by the bidder and included with the bid proposal
SUBSCRIBED AND SWORN TO (or affirmed) before me this day of , 20_
He/She is personally known to me or has presented as identification.
Signature of Notary
Print or Stamp Name of Notary
Notary Public — State of
cAbid package affidavitAinformal bids.doc
Type of identification
Serial Number
Expiration Date
Notary Seal
Page 5 of 10 Revised 0823/01
5
03-- x.30
,,j.ID NO.: 1070 -3/07 -OTR
CODE OF BUSINESS ETHICS
Code of Miami -Dade County Section 2-8.1(i) Section 1(1.3L)
I, being duly sworn, hereby state and certify that this firm has adopted a Code of Business Ethics that is fully complaint with
the requirements of Section 2-8.1(i) of the Code of Miami -Dade County as amended. I further acknowledge that failure to
comply with the adopted Code of Business Ethics shall render any contract with Miami -Dade County voidable, and subject this
firm to debarment from County work pursuant to Section 10-38(h)(2) of the Code of Miami -Dade County as amended. I further
acknowledge that failure to submit this affidavit shall render this firm ineligible for contract award.
Lo
Signature of Affiant
Printed Name of Affiant and Title
20
Date
Federal Employer Identification Number
Printed Name of Firm
Address of Firm
SUBSCRIBED AND SWORN TO (or affirmed) before me this day of , 20
He/She is personally known to me or has presented . as identification.
Type of identification
Signature of Notary Serial Number
Print or Stamp Name of Notary Expiration Date
Notary Public — State of
Notary Sea[
Obid package affidavits\informal bids.doc Page 6 of 10
6
Revised 08/23/01
03- 13
_AD NO.: 1070 -3/07 -OTR
MIAMI-DADE COUNTY
PROJECT FRESH START WELFARE -TO -WORK INITIATIVE
RESOLUTION R-702-98 and R-358-99
Section 1 (1.3 M)
On June 16, 1998, the Board of County Commissioners adopted Resolution No. R-702-98 requiring certain entities entering
into new or renewing existing contracts with Miami -Dade County, to make monetary contributions to Project Fresh Start, the
County's welfare -to -work initiative. The resolution, with its contractual requirements and provisions, became effective on June
26, 1998, and was amended by Resolution No. R-358-99 on April 13, 1999.
The resolution applies to contracts for goods and services, including construction, which results in the actual payment of
$500,000 or more by the County to a contracting entity. These contracts include competitively solicited contracts advertised
after June 26, 1998 and contracts resulting from an alternate procurement process which are entered into after June 26, 1998.
The resolution also applies to post June 26, 1998 renewals of existing contracts, regardless of the effective date of the original
contract.
The requirements of these resolutions do not pertain to contracts with an actual payment of less than $500,000, contracts with
government entities, contracts with not -for profit organizations and grant awards. Furthermore, if five percent (5%) of the
firm's work force consists of individuals who reside in Miami -Dade County and who have lost or will lose cash assistance
benefits (formerly Aid to Families With Dependent Children) as a result of the Fiscal Responsibility and Work Opportunity
Reconciliation Act of 1996, the entity may request a waiver from the requirements of R-702-98 and R-358-99.
Contributions to Project Start shall be based on the following scale
If the entity has a contract with the County that results in actual oavment of an amount between:
$500,000 to 1,000,000 the entity shall contribute $5,000
$1,000,001 to 5,000,000 the entity shall contribute $10,000
$5,000,0001 to 10,000,000 the entity shall contribute $20,000
$10,000,001 & over the entity shall contribute $25,000
Company Name
Signature of Affiant
Print Name of Affiant
FEIN Number
SUBSCRIBED AND SWORN TO (or affirmed) before me this
He/She is personally known to me or has presented
Signature of Notary
Print or Stamp Name of Notary
Notary Public — State of
Date
day of 19_
as identification.
Type of identification
Serial Number
Expiration Date
Notary Seal
Bid Proposals will not be taken into consideration from entities that fail
to comply with the above stated requirements
c:\bid package affidavits\formal bids.doc
Page 7 of 10
7
Revised 10/30/01
10
..,ID NO.: 1070 -3107 -OTR
FAIR SUBCONTRACTING PRACTICES
(Ordinance 97-35) Section 1 [1.8 D(5)]
In compliance with Miami -Dade County Ordinance 97-35, the Bidder shall submit with the bid proposal a
detailed statement of its policies and procedures (use separate sheet if necessary) for awarding
subcontractors in accordance with Section 1, Paragraph 1.81)(4)
❑ NO SUBCONTRACTORS WILL BE UTILIZED FOR THIS CONTRACT
iM
cAbid package affidavitAinformal bids.doc Page 8 of 10
8
Revised 0823101
03- 135
_JD NO.: 1070 -3/07 -OTR
FAIR SUBCONTRACTING PRACTICES
(Ordinance 97-35) Section 1 [1.8 D(5)]
In compliance with Miami -Dade County Ordinance 97-35, the Bidder shall submit with the bid proposal a
detailed statement of its policies and procedures (use separate sheet if necessary) for awarding
subcontractors in accordance with Section 1, Paragraph 1.81)(4)
❑ NO SUBCONTRACTORS WILL BE UTILIZED FOR THIS CONTRACT
Signature
cAbid package affidavitAinformal bids.doc Page 8 of 10
8
Date
Revised 08/23/01
3- 135
sID NO.: 1070 -3/07 -OTR
MIAMI -DARE COUNTY
CERTIFICATION OF RECYCLED �a
ENVIRONMENTALLY ACCEPTABLE PACKAGING
PRODUCT CONTENT
RESOLUTION (R-738-92) Section 1 (1.8 C)
MINIMUM
CERTIFIED CONTENT
Bid Item
Number
RECYCLED PRODUCTS
RECOVERED MATERIALS
RECYCABLE PRODUCTS
% Composition
Type of Material
% Composition
Type of Material
% Composition
Type of Material
DEFINITIONS
"Recycled Material" shall be defined as any waste material or by-products that have been recovered or diverted
from solid waste.
"Recycled Product' shall be defined as any product which is in whole or in part composed of recovered
materials.
"Recyclable Product- shall be defined as the ability of a product and its packaging to be reused,
reconditioned for use, or recycled through existing recycling collection programs.
"Waste Reducing Product- shall be defined as any product which will result in less waste generated due
to its use rather than another product designed to serve the same function with a greater waste
generation rate. This shall include, but not limited to those products that can be reused, refilied or have a
longer life expectancy and contain a lesser amount of toxic constituents.
I have the knowledge to certify and do so by certify that the Minimum Materials Content in our product(s) are
as specified on this form and conform with the definitions as shown above.
NAME
ADDRESS
CITY
STATE
ZIP
SIGNATURE
TITLE
cAbid package affidavitAinformal bids.doc Page 10 of 10
10
Revised 08/23/01
03- 135
MIAMI-DADE COUNTY
CONTRACT NO. 1070 -3/04 -OTR
ITEM: Auto and Truck Parts and Accessories
DEPARTMENT: Municipal Services/Fire Rescue
TYPE OF PURCHASE: Term
REASON: The Department of Municipal Services/Fire Rescue
has a need to purchase automotive and truck parts
and accessories for certain types of city vehicles
and equipment where original equipment
manufacturers are no longer required.
RECOMMENDATION: It is recommended that the award be made to
Various Vendors, for the provision of automotive
and truck parts and accessories, on an as needed
contract basis, awarded under an existing Miami -
Dade County Contract No. 1070 -3/07 -OTR,
effective through November 30, 2004, subject to
any extensions thereto by Miami -Dade County, for
the Department of Municipal Services -and Fire
Rescue, at a total annual amount not to exceed
$349,000; allocating funds therefor from the
Department of Municipal Services, Light Fleet
Division, Account Code Nos.
503001.420905.5.670 and
503001.420905.5.720; Heavy Fleet Division,
Account Code Nos. 509000.420901.6.670 And
509000.420901.6.720; and the Department of
Fire -Rescue, Account Code No.
001000.280701.6.702, subject to the availability
of funds.
Michael A. Rath
Acting Director of Purchasing
i/1'7 )6
DatLa
Award Under Dade County Contracts
03- 135
CITY OF MIAMI
CITY ATTORNEY'S OFFICE
MEMORANDUM
TO: Priscilla A.
City Clerk
FROM: Alejandro
City Attoi
DATE: S
RE: Scrivener's Err6r-Resolution No. 03-135
Q-03-092SE)
We have determined that a scrivener's error exists in Resolution No. 03-135, adopted
February 13, 2003, as language pertaining to the State of Florida contract was omitted in the
title and in Section 1.
The attached ORIGINAL Resolution is a substitute to replace the document you
presently possess as Resolution No. 03-135, and has been revised to reflect the omitted
language.
Please forward an executed copy of the substitute Resolution to this office and to Anita
Moore, Department of Purchasing. This memorandum may be attached to Resolution
No. 03-135 so that any concern regarding the substitution of said Resolution is clarified.
W944:AS:BSS
Attachments
c: Anita Moore, Department of Purchasing
i13- 135