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Home My WebLink AboutR-03-0108J-03-073 1/14/03 03- 108 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOURTH -FIFTHS (4/5T11) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY AND AUTHORIZING AN INCREASE IN THE CONTRACT AMOUNT WITH METRO EXPRESS, INC., TO COVER COSTS FOR ADDITIONAL WORK ON THE PROJECT ENTITLED "CITYWIDE CURB REPLACEMENT PROJECT 2001, B-4646," IN AN AMOUNT NOT TO EXCEED $230,000, INCREASING THE TOTAL CONTRACT AMOUNT FROM $77,750 TO $307,750; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENT PROGRAM, IN THE AMOUNT NOT TO EXCEED $60,000 FROM PROJECT NO. 341170, $70,000 FROM PROJECT NO. 341182 AND $100,000 FROM PROJECT NO. 341183. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5tns) affirmative vote, the City Manager's finding of an emergency and authorizing an increase in the contract amount with Metro Express, Inc., to cover costs for additional work on the project entitled "Citywide Curb Replacement Project 2001, B-4646", in an amount not to exceed $230,000, increasing the total contract amount from $77,750 to $307,750, is ratified, approved and confirmed, a"olution No. 03- 108 with funds allocated from Capital Improvement Programs, in an amount not to exceed $60,000 from Project No. 341170, $70,000 from Project No. 341182, and $100,000 from Project No. 341183. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 23rd ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROVED LLO 848:tr:AS day of January 2003. O;WW4014• EL A. DIAZ, MAYO?�� AND CORRECTNESS : l 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 108 CITY OF MIAMI, FLORIDA 1!9 INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Memlaers of the City Commission FROM : ime Z City Manag Chief Executive Officer RECOMMENDATION. DATE: JAV4 14 2003 FILE: SUBJECT: Emergency increase to Project — Citywide Curb Replacement Project 2001, B-4646. REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution ratifying the City Manager's written finding that a valid emergency exists concerning the condition of the curbs at locations citywide, and authorizing an increase in the contract with Metro Express, Inc., pursuant to Resolution No. 02-351, adopted April 11, 2002, in an amount not to exceed $230,000, from $77,750 to $307,750, for additional work on the project entitled "Citywide Curb Replacement Project 2001, B-4646". Funds are allocated under Project No. 341170 in the amount of $60,000, Project No. 341182 in the amount of $70,000, and Project No. 341183 in the amount of $100,000, as appropriated by the Annual Appropriations and Capital Improvement Project Ordinances, as amended. BACKGROUND Based on a field investigation by our inspector and on the number of requests for curb and curb and gutter replacement at locations citywide, I have found that an EMERGENCY exists concerning the condition of the concrete curbing which justifies increasing the contract for this project. In addition, it is imperative that we proceed with this increase in contract to replace the sidewalk pavers on McFarlane Road, South Side in order to improve pedestrian safety. FISCAL IMPACT NONE- BUDGETED ITEM. �25 _,w4 EP/JRA/EE/ee 03- 108 Budgetary Impact Analysis 1. Department of _CAPITAL IMPROVE NTS Division 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: RATIFICATION — EMERGENCY FINDING CITYWIDE CURB B - 4 li `t L- 4. Is this item related to revenue? NO: YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: _ Index Code Minor Obj. Code Amount NO: _ Complete the following questions: 0 Source of funds: Amount budgeted in the Line Item $_ Balance in Line item $ Amount needed in the Line Item $ C„4T. , -t f—Ac drill ho transferred frnrn the fnllnwinQ line items - ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Verified by: From $ From $ From $ To $ 7. Any additional comments? n.i to x1- 3411-70 lon. ow I Ctp# 3411 g3 kID0,cool CrP # 3 Ljj1 9-.Z J% 1.714N . $� 1:70aae n e e. Ampa;iks Fwcavns, fw 01l o,00v abler 7c, DOC) 8. Appr ve ho"e'i M%eef .— Y 8,07✓ �crceL - . r 1 /ItUnartMpnt Dire&Ar/Desimee r I Date FOR DEPARTMENT O'k MANAGEMENT AND BUIMET USE ONLY Verified ley: Verified by: Transfer done by: Department of Management and Budget Budget Analyst Budget Analyst Director/Designee Date Date Date 03- 108 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Carlos A. Gimenez ZGG2 Noy -4 PH 1' *TE: City Manager i• ; kkK� �4i I , ;;; SUB.IECT ciii OF MIAMI, FLA. FROM: REFERENCES: John H. Jac son, Director ENCLOSURES: Public Works Department cljy figN October 29, 2002 uL j 3/ 40 11:03 FIL EMERGENCY FINDING Increasing Amount of Contract with Metro Express, Inc. for 8-4646 8/1/02 & 9/12/02 Memos This is an amendment to previous EMERGENCY FINDING increasing the amount of the contract with Metro Express, Inc. for the sidewalk and curb and gutter replacements at Citywide locations. The amount of this increase in contract is for $100,000, bringing the total amount of the contract with Metro Express to $307,750. It is imperative that we proceed with this increase in contract to replace the sidewalk pavers on McFarlane Road, South side. The area has been demolished due to a joint City/County project to rebuild McFarlane Road from Main Highway to South Bayshore Drive. The City's contribution to this project is the replacement of the sidewalk pavers at the South side of the roadway. This increased amount of $100,000 is funded from Capital Improvement Project No. 341183. Prior increases in this contract are funded as follows from Capital Improvement Project Nos. 341170 ($60,000) and 341182 ($70,000). This increase, along with the prior increases, shall be ratified at the next available City Commission meeting. ve Date: M VAL: r,,iiIrc0-6A1 Pen , Acti irector anagement udget partment Y/p vaav, Approved: Date: City Manager off^. FKR/JHJ/JRA/LJH/EE c: Michael A. Rath, Acting Director, Purchasing Department Jorge R. Avino, Deputy Director, CIP Department C:1My DocumentsUW-EMERGENCY-METRO EXPRESS B4646.doc INTER -OFFICE MEMORANDUM CITY MANAGERS OFFICE Carlos A. Gimenez - September 92, X002' o �'�� g� . - - = FlL= City Manager Emergency Finding Increasing / amount of contract with Metro ,,� f¢ Express, Inc. for B-4646 ohn H. JacV on, Director Public Works Department --- -- Based on a field investigation by our inspector and on the number of requests for curb and * curb and gutter replacement at locations citywide, I have found that an EMERGENCY exists concerning the condition of the concrete curbing which justifies increasing the contract of Metro Express, Inc., a Hispanic minority control corporation with offices at 3594 SW 1.43 Court, Miami, Florida, 33175, by $130,000, from $ 77,750, to $ 207,750. Due to the hazardous condition of the concrete curbs at several locations citywide, it is necessary that additional work be performed regarding replacement of concrete curb and curb and gutter in order to improve safety within our neighborhoods. This emergency increase of $130,000 to B-4646, is necessary in order to keep the curbs and curb and gutters within the City of Miami in good condition and to protect the heath, safety and welfare of residents and the public. This increase is funded from Capital Improvement Project Nos. 341170 and 341182. This action shall be ratified at the next available City Commission meeting. PR9 AL: Date: 2J C►P 3�ii7o (PG,oaD i�e�� Pen , Acti irector ature ate CIP 70) 05c Manageme & Bud ac, oco Approved. Date: -5 y � C Manager nez FKR/JHJ/JRA/LJH/EE 9rlZf�4Y ' c: Frank K. Rollason, Assistant City Manager Judy S. Carter, Chief Procurement Officer, Purchasing Department Jorge R. Avino, Assistant Director, Public Works Department SEP 16'02 PM2:42 s: 03- 108 A B-4646 File: \\DATASERVER2 5\BLDIST\PUB WORK\0341180.REQ PGM ID: FN/SC/PO/RPT10 C I T Y O F M I A M I PAGE 10- 1625 RUN DATE: 12/14/2002 DETAILED REVENUE AND EXPENDITURES BY PROJECT RPT RFC:REPORT 10 04 03 FISCAL MONTH AS OF 12/13/2002 Q FUND 341 STREETS & SIDEWALKS PROJECT 341182 REBUILD SIDEWALKS AND STREETS FY2002-2005 ENTITLEMENT PERIOD 09/30/01 TO 09/30/02 PORTION EXPIRED 875.0 % STATUS ACTIVE INDEX MIN % OF REVISED * * * REVENUES / EXPENDITURES * * * OUTSTANDING REMAINING CODE OBJ DESCRIPTION BUDGET TOTAL BUDGET CURR MONTH CURR Y -T -D TOTAL T -D ENCUMBRANCE BALANCE R E V E N U E S 02F'32 REV. CAP. PROJ.- FD. 32 - PROJ 473 LOCAL OPTION GAS TAX 61.8 400,000 247,381 152,618 INDEX CODE 026132 61.8 400,000 247,381 152,618 TOTAL REVENUES 61.8 400,000 247,381 152,618 E X P E N D I T U R E S 319201 DESIGN/ARCH ORIJ. NO. REQUIRED 240 PROFESSIONAL SERVICES - ENGINE 5,637 5,637 287 ADVERTISING 62.2 2,000 1,245 754 INDEX CODE 319201 16.3 7,637 1,245 6,391 319301 CONSTRUCTION PROJ. NO. REQUIRE 792 ENGINEERING - PUBLIC WORKS 39.3 15,760 6,2089,551j-l(V�1:. 860 CONSTRUCTION IN PROGRESS 85.2 376,603 79,529 319,456 1,749 55,401 INDEX CODE 319301 83.4 392,363 79,529 325,665 1,744 64,953 TOTAL EXPENDITURES 82.1 400,000 79,529 326,910 1,744 71,345 RECAP: REVENUES LESS EXPENDITURES 79,529- 79,529 - Page: 1 File: \\DATASERVER2 5\BLDIST\PUB WORK\0341180.REQ PGM ID: FN/SC/PO/RPT10 C I T Y O F M I A M I PAGE 10- 1623 RUN DATE: 12/14/2002 DETAILED REVENUE AND EXPENDITURES BY PROJECT RPT RFC:REPORT 10 03 FISCAL MONTH AS OF 12/13/2002 FUND 341 STREETS & SIDEWALKS PROJECT 341170 CITYWIDE STREET IMPROVEMENTS - FY'96-FY'99 ENTITLEMENT PERIOD 12/06/94 TO 12/31/55 PORTION EXPIRED 13.1 % STATUS ACTIVE INDEX MIN % OF REVISED * * * REVENUES / EXPENDITURES * * * OUTSTANDING REMAINING CODE OBJ DESCRIPTION BUDGET TOTAL BUDGET CURR MONTH CURR Y -T -D TOTAL T -D ENCUMBRANCE BALANCE R E V E N U E S 026132 REV. CAP. PROJ.- FD. 32 - PROJ 473 LOCAL OPTION GAS TAX 86.1 2,423,400 2,088,458 334,941 662 FIND FY96-97 WATERWYS ASST PR 99.3 12,400 12,325 75 706 CONTR. FR. COCONUT GR. TRU. FD 100.0 25,000 25,000 INDEX CODE 026132 86.3 2,460,800 2,125,783 335,016 TOTAL REVENUES 86.3 2,460,800 2,125,783 335,016 E X P E N D I T U R E S**** 319201 DESIGN/ARCH ORIJ. NO. REQUIRED 240 PROFESSIONAL SERVICES - ENGINE 88.3 210,794 176,237 10,073 24,483 281 ADVERTISING 100.5 7,200 7,241 41- 792 ENGINEERING - PUBLIC WORKS 101.4 32,416 32,873 457- 835 LANDSCAPING 99.9 11,089 11,079 10 INDEX CODE 319201 90.8 261,499 227,431 10,073 23,993 wp oto H efyo CY pf'65S 319301 CONSTRUCTION PROJ. NO. REQUIRE tp 792 ENGINEERING - PUBLIC WORKS 83.5 123,838 103,473 / 20,364 8 , q b L4 860 CONSTRUCTION IN PROGRESS 90.3 2,066,463 1,789,845 77,151' 199,466 INDEX CODE 319301 89.9 2,190,301 1,893,319 77,151 219,830 589301 CONSTRUCTION - PROJ # REQUIRED 860 CONSTRUCTION IN PROGRESS 55.9 9,000 5,032 3,967 INDEX CODE 589301 55.9 91000 5,032 3,967 TOTAL EXPENDITURES 89.9 2,460,800 2,125,783 87,225 247,791 RECAP: REVENUES LESS EXPENDITURES Page: 1 File: \\DATASERVER2 5\BLDIST\PUB WORK\0341180.REQ PGM ID: FN/SC/PO/RPT10 C I T Y O F M I A M I PAGE 10- 1626 374,547 RUN DATE: 12/14/2002 DETAILED REVENUE AND EXPENDITURES BY PROJECT RPT RFC:REPORT 10 REV. CAP. PROJ.- FD. 32 - PROJ 33,862- 03 FISCAL MONTH AS OF 12/13/2002 436 CONTR FROM SPECIAL REVENUE FUN 100.0 303,600 FUND 341 STREETS & SIDEWALKS LOCAL OPTION GAS TAX 8.2 PROJECT 341183 CITYWIDE STREET IMPROVEMENTS FY2001-2005 INDEX CODE 026132 ENTITLEMENT PERIOD 09/30/00 TO 09/30/01 TOTAL PORTION EXPIRED 775.0 % 11.3 8,836,400 E X STATUS ACTIVE D I T U R E S 319201 DESIGN/ARCH ORIJ. NO. REQUIRED INDEX MIN % OF REVISED * * * REVENUES / EXPENDITURES * * * OUTSTANDING REMAINING PROFESSIONAL SERVICES - ENGINE CODE OBJ DESCRIPTION BUDGET TOTAL BUDGET CURR MONTH CURR Y -T -D TOTAL T -D ENCUMBRANCE BALANCE 270 R E V E N U E S * * * * 374,547 33,862 0?" 32 33,862 REV. CAP. PROJ.- FD. 32 - PROJ 33,862- 33,862- 436 CONTR FROM SPECIAL REVENUE FUN 100.0 303,600 473 LOCAL OPTION GAS TAX 8.2 8,532,800 INDEX CODE 026132 11.3 8,836,400 TOTAL REVENUES 11.3 8,836,400 E X P E N D I T U R E S 319201 DESIGN/ARCH ORIJ. NO. REQUIRED 240 PROFESSIONAL SERVICES - ENGINE 105.8 763,935 270 PROFESSIONAL SERVICES - OTHER 100.0 1,600 287 ADVERTISING 75.4 2,000 792 ENGINEERING - PUBLIC WORKS 100.0 3,637 INDEX CODE 319201 105.7 771,172 319301 CONSTRUCTION PROJ. NO. REQUIRE 792 ENGINEERING - PUBLIC WORKS 85.2 29,863 860 CONSTRUCTION IN PROGRESS 8.1 8,035,365 INDEX CODE 319301 8.4 8,065,228 TOTAL EXPENDITURES 16.9 8,.836,400 RECAP: REVENUES LESS EXPENDITURES Page: 1 303,643 702,234 1,005,877 1,005,877 632, 984 1,600 1,508 3,637 639,730 175,562 43- 7,830,565 7,830,522 7,830,522 44,612- 491 175,562 44,120- IVO, 4,120-ff7U, (91'0 i%A e IYU t')t / 4,401 282,166 7,378,651 282,166 7,383,052 457,728 7,338,932 25,462 33,862 374,547 33,862 400,009 33,862 1,039,739 33,862- 33,862- 175,562 43- 7,830,565 7,830,522 7,830,522 44,612- 491 175,562 44,120- IVO, 4,120-ff7U, (91'0 i%A e IYU t')t / 4,401 282,166 7,378,651 282,166 7,383,052 457,728 7,338,932