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HomeMy WebLinkAboutR-03-0080J-03-061 1/10/03 RESOLUTION NO. nn V 3— 080 A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE RENTAL OF OFFICE TRAILERS FROM WILLIAMS SCOTSMAN, INC. AND TRANSPORT INTERNATIONAL POOL, INC., D/B/A G.E. CAPITAL MODULAR SPACE, FOR THE DEPARTMENT OF PURCHASING, FOR USE CITYWIDE, AWARDED UNDER EXISTING MIAMI-DADE COUNTY CONTRACT NO. 3123 -3/07 -OTR -LS, ON AN AS -NEEDED, SPOT MARKET CONTRACT BASIS, EFFECTIVE UNTIL JULY 31, 2004, SUBJECT TO FURTHER EXTENSIONS BY MIAMI-DADE COUNTY; ALLOCATING FUNDS FROM THE OPERATING BUDGETS OF VARIOUS USER DEPARTMENTS AND AGENCIES SUBJECT TO BUDGETARY APPROVAL. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The rental of office trailers from Williams Scotsman, Inc. and Transport International Pool, Inc., d/b/a G.E. Capital Modular Space, for the Department of Purchasing, for use Citywide, awarded under existing Miami -Dade County Contract No. 3123 -3/07 -OTR -LS, on an as -needed, spot market contract basis, effective until July 31, 2004, subject to further extensions by Miami -Dade County, is approved, with funds allocated from the Operating Budgets of various user departments and agencies subject to budgetary approval. CITY C0bTNM3SMff MEETIM Of JAN 23?91 #;&SaiUt 0A No. 03- 080 0 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 2.3,d ATTEST: 9 4" PRISCILLA A. THOMPS N CITY CLERK WE NDRO VILARELLO ATTORNEY W6842:tr:AIS:BSS day of 2003. *�EL. DIAZ, MAYOR AND CORRECTNESS'% 1� If the Mayor does not sign this Resolution, effective at the end of ten calendar days from passed and adopted. If the Mayor vetoes this shall become effective immediately upon override the City Commission. Page 2 of 2 it shall become the date it was Resolution, it of the veto by 03- 080 CITY OF MIAMI, FLORIDA CAn2 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission RECOMMENDATION DATE: JAN 14 2M FILE: SUBJECT: Resolution Authorizing Rental of Office Trailers REFERENCES: Miami -Dade Co. 0772-0/00 ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing a citywide contract for the rental of office trailers, from pre -qualified bidders Williams Scotman, Inc., a non-minority/non-local vendor, located at 1400 NW 209th Avenue, Pembroke Pines, FL 33029, and Transport International Pool, d/b/a G.E. Capital Modular Space, a non-minority/non-local vendor, located at 5000 NW 72"a Avenue, Miami, FL 33166; under existing Miami -Dade County Contract No. 3123 -3/07 -OTR -LS, effective until July 31, 2004, subject to any extensions thereto by Miami -Dade County. Allocating funds therefore from various user departments and agencies requiring budgetary approval of funds from individual departmental and agency accounts prior to usage. BACKGROUND Various municipalities and agencies have realized substantial savings utilizing the Miami -Dade County contract for Rental of Office Trailers. The Purchasing Department has determined there is a need to secure a citywide contract for this commodity for use by various city departments and agencies on an as needed, spot market contract basis under existing Miami -Dade County Contract No. 3123 -3/07 -OTR -LS. It is therefore recommended that award be made to Williams Scotman, Inc., and Transport International Pool, d/b/a G.E. Capital Modular Space, under the existing Miami -Dade County Contract. ResoMemo ti 03- 080 BPO#ABCW0201090 CONTRACT AWARD SHEET DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION BID NO.: 3123 -3/07 -OTR -LS Previous Bid No.: 3123-3/00-2 TITLE: Pre -Qualification Of Bidders/ Rental Of Office Trailers COMMODITY CODE NO.: 975-84 OTR YEARS: 3 LIVING WAGE APPLIES: ❑ YES ® NO CONTRACT PERIOD: 8/01/02 through 7/31/04 AWARD BASED ON MEASURES: ❑ YES ® NO ❑ SR.PROCUREMENT AGENT: Viro& Howard ❑ PROCUREMENT AGENT: ❑ PROCUREMENT TECHNICIAN: PHONE: 305,375-1077 ❑ Set Aside ❑ Bid Preference ❑ Goal ❑ BBE ❑ HBE ❑ WBE Owned Firms ❑ Local Preference ❑ CSBE Level ❑ Prevailing Wages (Resp. 90-143) ❑ Living Wage PART #1: VENDOR AWARDED F.E.LN.: VENDOR: STREET: CITY/STATE/ZIP: F.O.B. TERMS: PAYMENT TERMS: DELIVERY: TOLL FREE PHONE # PHONE: FAX: E-MAIL: CONTACT PERSON: 52066775-02 WILLIAMS.SCOTMAN INC 1400 NW 209"' Ave. Pembroke Pines, FL 33029 Destination Net 30 As requested 800-782-1500 (954)450-9222 (954)450-9727 Manny Bustillos DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 1 Ra iedugnM 03- 080 F.E.LN.: 221616203-01 A VENDOR: TRANSPORT INTERNAT'L POOL D/B/A G.E. CAPITjSL MODULAR SPACE STREET: 5000 NW 72°d Ave. CITY/STATE/ZIP: Miami, FL 331665623 F.O.B. TERMS: Destination PAYMENT TERMS: Net 30 DELIVERY: As Requested TOLL FREE PHONE # PHONE: (305) 592-7998 FAX: (305) 477-0662 E-MAIL: CONTACT PERSON: George Britton I PART #2: ITEMS AWARDED The above pre -qualified bidders are required to furnish and install Office Trailers which are air- conditioned and fully equipped for use as office facilities to include but not limited to holding tanks and fees relating to any condition as required by the County. The Office Trailers must meet all applicable requirements of Florida/DCA Code inclusive of mechanical and electrical systems. Any optional components, which are in accordance with a fully equipped office facility, will be considered to be standard equipment. Award of this contract will be made to the pre -qualified bidders listed above to participate in spot market purchases as required by the County on a periodic basis. When such spot market purchases are identified, the bidders will be invited to offer a fixed price for a specific acquisition. The bidder offering the lowest fixed price shall be awarded that specific acquisition. The award to one Bidder for that acquisition does not preclude the ability of the remaining pre -qualified Bidders from submitting offers for other specific acquisitions. NOTE: Departments have the flexibility to obtain quotations from the vendors on any size trailers required as per Section 2.0 para. 2.6 Method of Award and in addition to request quotations with vendors pulling permits at the sole discretion of the County. The prices listed in the attached proposals are for specific sizes and are to provide estimated price range for other trailer sizes not listed. PART #3: AWARD INFORMATION ® BCC ❑ PMD AWARD DATE: 7/23/02 BIDS & CONTRACTS RELEASE DATE:8/09/02 ADDITIONAL ITEMS ALLOWED: yes SPECIAL CONDITIONS: Insurance Type 1 TOTAL CONTRACT VALUE: $1, 285, 943.00 AGENDA ITEM #:6NIP (022199 OTR YEAR: Original DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DMSION 2 (� 3 _ 080 AWA" SHMAbc Reviud 09I19M USER DEPARTMENT(S) DOLLAR ALLOCATED USER DEPARTMENTS) DOLLAR ALLOCATED Avia $112.443.00 $ Corr. $40,000.00 $ Fire $40,000.00 $ MDHA $50,500.00 $ MDPD $83,000.00 $ MDWASD $575, 000.00 $ PARKS $275,000.00 $ SEAPORT $110,000.00 $ Solid Waste $40,000.00 $ 5 s $ s 5 s 5 s $ s DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION 3 wwAw s*fm.&c 0 3 - M919 GE CapildlModular Space BRANCH OFFICE: modspace.com MIAMI 5000 N.W. 72ND AVENUE MIAMI FL 33166 Contact: JUAN BROCHE Phone: 305-592-7998 1-800-523-7918 Fax: 305-477-0662 Customer MIAMI - DADE COUNTY Attn: VIRGINIA HOWARD 111 N.W. 1 ST STREET 17TH FLOOR ,SUITE 202 MIAMI FL 33128 Phone: 305 375 1077 Fax: 305 375 4407 Quotation Quote No.: 132209 Quote Expires: 06/30/2001 Date: 05/15/2002 Page No.: 1 Deliver To 111 N.W. 1ST STREET MIAMI FL 33128 Our Business Is Helping You Solve Your Space Needs One Stop Shopping: Steps, Furniture, Ramps, Security Screens, Waiver * Local Sales and Service Support * Calendar Month Billing * National 24 hour Sales and Service Center * No Automatic Cleaning Charges LINE DESCRIPTION i 001 Lease Class: SNGL IN -FLEET GS8 BUILDING DEI SET-UP COMF BUILDING RE] TEAR DOWN Billed at Termination 03— 080 AMOUNT PERIOD Unit Width = 8', Unit Length = 24' ?4 AS PER ATTACHED DRAWING 1 month 125.00 per month (VERY 120.00 one time LEX 307.00 one time URN* 120.00 one time ;OMPLEX* 43.00 one time 03— 080 GE Capital Modular Space • ®d BRANCH OFFICE: mo space.com MIAMI Contact: JUAN BROCHE Phone: 305-592-7998 1-800-523-7918 Fax: 305-477-0662 LINE 002 DESCRIPTION Lease Class: SNGL Unit Width = 8', Unit Length = 32' IN -FLEET GSV832 AS PER ATTACHED DRAWING BUILDING DELIVERY SET-UP COMPLEX BUILDING RETURN* TEAR DOWN COMPLEX* 003 Lease Class: SNCL Unit Width = 8', Unit Length = 32' IN -FLEET GS832 AS PER ATTACHED DRAWING BUILDING DELIVERY SET-UP COMPLEX BUILDING RETURN* TEAR DOWN COMPLEX* 004 Lease Class: SNGL Unit Width =10', Unit Length = 48' IN -FLEET GS 1048 AS PER ATTACHED DRAWING BUILDING DELIVERY SET-UP COMPLEX BUILDING RETURN* TEAR DOWN COMPLEX* 005 Lease Class: SNGL Unit Width =12', Unit Length = 60' 1N -FLEET GS1260 AS PER ATTACHED DRAWING BUILDING DELIVERY SET-UP COMPLEX BUILDING RETURN* TEAR DOWN COMPLEX* —Billed at Termination 1 month 1 month 1 month 1 month Quotation Quote No : 132209 Quote Expires: 06/30/2001 Date: 05/15/2002 Page No.: 2 i 125.00 per month 120.00 one time 414.00 one time 120.00 one time 48.00 gone time 155.00 I i per month 120.00 one time 414.00 one time 120.00 one time 48.00 one time ` I � 1 245.00 i per month 168.00 one time 679.00 one time 168.00 ,one time 65.00 lone time 275.00 1per month 178.00 one time 892.00 one time 178.00 one time 70.00 one time 03- 080 ! � 1 GE Capita/ Modular Space BRANCH OFFICE: modspace.com MIAMI Contact: JUAN BROCHE Phone: 305-592-7998 1-800-523-7918 Fax- 305-477-0662 LINE DESCRIPTION 006 Lease Class: SNCL Unit Width = 12', Unit Length = 48' IN -FLEET GSD1248 DESIGNER AS PER ATTACHED DRAWING 1 month BUILDING DELIVERY SET-UP COMPLEX BUILDING RETURN* TEAR DOWN COMPLEX* 007 Lease Class- SNCL Unit Width =12', Unit Length = 60' IN -FLEET GSD1260 DESIGNER AS PER ATTACHED DRAWING 1 month BUILDING DELIVERY SET-UP COMPLEX BUILDING RETURN* TEAR DOWN COMPLEX* 008 Lease Class: DESM Unit Width = 24', Unit Length = 48' IN-FLEETGSD 2448 DESIGNER AS PER ATTACHED DRAWING 1 month BUILDING DELIVERY SET-UP COMPLEX BUILDING RETURN* TEAR DOWN COMPLEX* 009 Lease Class: MULT Unit Width = 24', Unit Length = 60' IN -FLEET GS2460 FLOOR PLAN BASED ON AVAILABILITY 1 month BUILDING DELIVERY SET-UP COMPLEX BUILDING RETURN* TEAR DOWN COMPLEX* Quotation Quote No.: 132209 Quote Expires: 06/30/2001 Date: 05/15/2002 Page No.: 3 375.00 178.00 698.00 178.00 70.00 465.00 178.00 892.00 178.00 70.00 595.00 357.00 1,758.00 357.00 939.00 per month one time one time one time one time per month one time one time one time one time per month one time one time one time one time 685.00 per month 357.00 one time 2,021.00 one time 357.00 one time 853.00 one time 00 GE Capita/ Modular Space BRANCH OFFICE: modspace.com MIAMI Ione time Contact: JUAN BROCHE Phone: 305-592-7998 1,648.00 --L— 1-800-523-7918 Fax: 305-477-0662 _LINE_ 010 DESCRIPTION Lease Class: MULT Unit Width = 36', Unit Length = 60' IN -FLEET GS3660 FLOOR PLAN BASED ON AVAILABILITY 1 month BUILDING DELIVERY SET-UP COMPLEX BUILDING RETURN* TEAR DOWN COMPLEX* Billed at Termination Quotation Quote No : 132209 Quote Expires: 06/30/2001 Date: 05/15/2002 Page No.: 4 NT 925.00 Iper month 519.00 Ione time 2,971-00 lone time 519.00 'one time 1,648.00 --L— one time With regard to an "Operating Lease" transaction, in lieu of lessee providing evidence of comprehensive and liability insurance, lessee may opt to purchase GECMS's comprehensive and liability waiver. This Quotation is based on the standard terms and conditions of the GE Capital Modular Space Lease, Finance Lease, or Sale Agreement and is subject to Credit Approval. GECMS does not warrant that the equipment meets any local or state code not specifically listed. Pricing quoted herein is good for 30 days and excludes all state and local taxes, fees, permits and utility connections. Equipment is subject to availability. Additional Information IN -FLEET UNITS ARE UNIT THAT ARE AVAILABLE AT GE CAPITAL MODULAR SPACE MIAMI FLA. BRANCH. Setup is for standard typical only. Customer must advise if county or state requires additional blocking or other items to meet their code. Electrical, water and sewer supply, and connections provided by others. Steps, decks, platforms and walkways provided by others. Lessee/buyer shall be responsible for and bear the cost of obtaining all permits, licenses, and insurance required. Above figures do not include sales and use tax. Buyer/Lessee shall be responsible to contact the local utility protection service at least 48 hours prior to setup, and area must be marked. SUITABLE AND ACCESSIBLE SITE REQUIRED BY TRUCK. 03— 080 We Want To Earn Your Business! 03- 080 GE Capita/ Modular Space Quotation BRANCH OFFICE: modspace.com Quote No.: 132209 MIAMI Quote Expires: 06/30/2001 Contact: JUAN BROCHE Date: 05/15/2002 Phone: 305-592-7998 1-800-523-7918 Page No.: 5 Fax_ 305-477-0662 We Want To Earn Your Business! 03- 080 MIAMI-DADL .OUNTY CLERK OF THE BOARD Stephen P. Clark Center 111 NW 151 Street 17'' Floor. Suite 202 Miami. Florida 33128-1983 BID .. J.:3123 -3/07 -OTR -CW OPENING: 2:00 P.M. WEDNESDAY May 15, 2002 INVITATION TO BID SECTION 4.0 BID PROPOSAL FORMS PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN MIAMI -DADS COUNTY, FLORIDA NOTE: Miami -Dade County is exempt from all taxes (Federal. State, Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued DPM Date Issued: by:vh Bids & Contracts Division This Bid Proposal Consists of Pages 16through20 Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Proposal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Proposal, will be received at the office of the Clerk of the Board at the address shown above on behalf of the Dade County Board of County Commissioners until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Proposal Requirement. PRE -QUALIFICATION OF BIDDERS FOR RENTAL OF OFFICE TRAILERS (VARIOUS SIZES) FOR MIAMI-DADE COUNTY DEPARTMENTS FOR A TWO (2) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR THREE (3) ADDITIONAL YEARS ON A YEAR -BY -YEAR BASIS A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the contract by the successful bidder and Miami -Dade County DO NOT WRITE IN THIS SPACE ACCEPTED HIGHER THAN LOW NON-RESPONSIVE UNRESPONSIBLE DATE B.C.C. NO BID ITEM NOS. ACCEPTED COMMODITY CODE: 975-84 SR PROCUREMENT AGENT: VIRGINIA HOWARD, CPPB FIRM NAME: WILLIAMS SCOTSMAN 4 RETURN THREE COPIES OF BID PROPOSAL PAGES ONLY FAILURE TO SIGN PAGE 20 OF SECTION 4.0, BID PROPOSAL, WILL RENDER YOUR BID NON-RESPONSIVE 16 03-- 080 MIAMI -DARE C )NTY BID PROPOSAL FOR: Rental of Office Trailers BIL .0.:3123 -3/07 -OTR -CW FIRM NAME: G,E C'AfI I -A<_ 14oJ tj,-A ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 4� CA/i-M- /�loyL:A�L 5e-1-6 company meets all the Minimum Requirements outlined in Section 3.0 to pre -qualify to Bid on the Rental Of Office Trailers 1. Successful bidders shall five (5) years experience in the business of rental or leasing Office Trailers 2. Provide a list of sizes of Office Trailers - which you have available to lease or rent. 6S82(0 f jSe-C-7 NT NC4 �D SP�-- 3. Ability to install Trailers? 4. Manufacturer(s) you represent Yes X No 17 03- 080 MIAMI-DADE C. 1NTY BIL 0.: 3123 -3/07 -OTR -CW BID PROPOSAL FOR: Rental of Office Trailers FIRM NAME: E (f,41'77/11- ITEM '/4i77/nITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 5. List five sites where you presently have your Office Trailers rented or Leased. I Co tart Pers n 0— ("j ©� OPD, —i. xy—ys. �. 5 C act Person e... UWxaSrrk.f o � uti - - - �0 sand NmEs O i AAl,i colaft"' Contact N 18 03- 080 WILLIAMS SCOTSMAN, INC. AlL.1400 NW 209th Avenue Pembroke Pines, FL 33029 SCOTS M AN 800-782-1500 954-450-9222 Mobile Offices • Storage Products FAX 954-450-9727 And More Williams Scotsman Inc. Clarifications To Miami -Dade County, Florida, ("Lessee") Invitation to Bid #3123 -3/07 -OTR -CW For Rental of Office Trailers, ("Equipment") 1. Pricing excludes applicable taxes. Lessee shall pay, or shall reimburse Williams Scotsman for, any sales, use and personal property taxes, unless required to be included in'pricing, any other direct taxes, licenses and fees related to the leased Equipment, its value, use, or any rental paid hereunder (except for Williams Scotsman's income tax). If Lessee is tax exempt, Lessee shall provide Williams Scotsman with a valid copy of Lessee's tax exempt certificate. 2. The Proposal is submitted based on the understanding that the Agreement to be signed shall have terms and conditions mutually agreed upon by both parties, including Williams Scotsman's rental terms. 3. Pricing is based on Williams Scotsman's right to assign all rights, remedies, responsibilities. and contracts for the project to a third party. v 4. Pricing is based on Lessee providing adequate insurance coverage to Williams Scotsman, during the term of the lease to include general liability insurance and property insurance covering any and all risk. 5. During the (construction) (setup) (installation) phase, Williams Scotsman shall provide its standard evidence and limits of insurance coverage to include liability coverage, worker's compensation and builder's risk, covering Williams Scotsman's performance of work Lessee's site, subject to the terms, conditions and exclusions of the policy(ies). 6. Reasonable -requests by Williams Scotsman for additional time to execute and deliver insurance and/or contract will not be unreasonably denied by Miami -Dade County, Florida. 7. With regard to any Indemnity provisions contained in the Bid Documents, Williams Scotsman shall indemnify, defend, and hold Lessee harmless, solely to the extent the claim arises as a result of Williams Scotsman's or Williams Scotsman's employee's negligence. 8. Pricing is valid for a period of thirty days f c- ?ate of prcpcsal. 9. Pricing does not include hidden conditions, latent conditions, rock removal, dewatering of site, or hazardous waste removal or working conditions. Sid Oper tease Bid Claris Rev 40-001 03-- 080 http://www.willscot.com • E-mail: info@willscot.com 03— 080 MIAMI-DADL .AUNTY B� '40.:3123 -3/07 -OTR -CW BID PROPOSAL FOR: Rental of Office Trailers FIRM NAME: WILLIAMS SCOTSMAN INC ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL company meets all the Minimum Requirements outlined in Section 3.0 to pre -qualify to Bid on the Rental Of Office Trailers 1. Successful bidders shall five (5) years experience in the business of rental or leasing Office Trailers 2. Provide a list of sizes of Office Trailers - which you have available to lease or rent. MOBILE OFFICES/MODULAR BLDGS STORAGE PRODUCTS 24 x 8 ?()I4TFPT rnNTAINFB 32 x 8 401STEEL CONTAINER 44 x 12 32'OFFICE/STORAGE TRAILER 56 x 12 40'CONTAINER OFFICES 60 x 12 60 x 24 60 x 36 60 x 48 60 x 60... 3. Ability to install Trailers? Yes x No 4. Manufacturer(s) you represent ALL MFG IN SE USA 17 03� 080 MIAMI -DADS :.JNTY B1 '0.:3123 -3/07 -OTR -CW BID PROPOSAL FOR: Rental of Office Trailers FIRM NAME: WILLIAMS SCOTSMAN INC ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 5. List five sites where you presently have your Office Trailers rented or Leased. Contact Person MIAMI DADE WATER & SEWER AUTH. DEPT EDDIE LUCAS OR IGNACIO DEARMAS Contact Person SCHOOL BOARD OF DADE COUNTY MATTIE REYES Contact Person MIAMI DADE COUNTY PARKS & RECREATION ADELA LEAD Contact Person BROWARD COMMUNITY COLLEGE BO MITCHELL/JEFF BREZNER Contact Person CITY OF MIRAMAR EVAN CROSS CITY OF DEERFIELD BCH PAUL COLLETE 18 03- 080 owMIAMI-DADE C 1NTY BID I .3123 -3/07 -OTR -CW BID PROPOSAL FOR: Rental of Office Trailers ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated Addendum #9, Dated PART II: ® NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: WILLIAMS SCOTSMAN, INC AUTHORIZED SIGNATURE: DATE: 5/15/02 TITLE OF OFFICE : BRANCH MANAGER 19 03- 080 MIAMI -DARE C NTY BID N 3123 -3/07 -OTR -CW BID NO.: 3123 -3J07 -OTR -CW OPENING: 2:00 P.M. WEDNESDAY May 15,200 -: MIAMI -DARE COUNTY, FLORIDA INVITATION TO BID TITLE PRE -QUALIFICATION OF BIDDERS FOR RENTAL OF OFFICE TRAILERS (VARIOUS SIZES) FOR MIAMI -DADS COUNTY DEPARTMENTS FOR A TWO (2) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR THREE (3) ADDITIONAL YEARS ON A YEAR -BY -YEAR BASIS THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW: AFFIDAVITS: .................................................................................. - SEE APPENDIX - SECTION I BID DEPOSIT AND PERFORMANCE BOND: ............................... - CATALOGUEAND LIS'I'S:.............................................................. CERTIFICATE OF COMPETENCY: .............................................. EQUIPMENTLIST: ......................... ................................................ N 2.0, PARA. 2.11 INDEMNIFICATIONIINSURANCE:................................................ SEE SECTIO LIVING WAGE PRE-BID CONFERENCEIWALK-THRU........................................ RACE -CONSCIOUSNESS MEASURE :............................................ SAMPLES/INFORMATION SHEETS: ............................................ SECTION3 - MDHA:........................................................................ SITEVISITIAFFIDAVIT:................................................................. SURCHARGE FEE: ........................................................................... SEE SECTION 2.0, PARA. 2.21 WRITTENWARRANTY: .................. . ............................................. FOR INFORMATION CONTACT: Vuginia Howard, CPPB, at 305-375-1077 IIViPORTANT NOTICE TO BIDDERS MIAMI DADE COUNTY DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION FAILURE TO SIGN PAGE 20 OF SECTION 4.09 BID PROPOSAL WILL RENDER YOUR BID NON-RESPONSIVE Revised 02rA(02 03- 080 MIAMI-DADE C NTY BID I 3123 -3/07 -OTR -CW INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A FORMAL BID SOLICITATION Each bid proposal submitted to the DPM, BIDS AND CONTRACTS DIVISION will have the following information clearly marked on the face of the envelope: ­ > Bidder's Name and Return Address > Bid Number > Opening Date of Bid > Title of the Bid Failure to include this information may result in your bid not being considered. The bidder will submit each bid proposal, consisting of one original and three copies and any attachments in one envelope. Bid responses submitted at the same time for different bid solicitations shall be placed in separate envelopes and each envelope shall contain the information previously stated. Failure to comply with this requirement may result in the bid from being considered. "BIDS/PROPOSALS MUST BE SUBMITTED IN A SEALED ENVELOPE OR CONTAINER AND WILL BE OPENED PROMPTLY AT THE SUBMITTAL DEADLINE. BIDS/PROPOSALS RECEIVED AFTER THE FIRST BID/PROPOSAL ENVELOPE OR CONTAINER HAS BEEN OPENED WILL NOT BE OPENED OR CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING A BID TO THE DEPARTMENT OF PROCUREMENT MANAGEMENT, BIDS & CONTRACTS DIVISION ON OR BEFORE THE STATED TIME AND ' DATE IS SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER. MIAMI-DADE COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED BY ANY MAIL, PACKAGE OR COURIER SERVICE, INCLUDING THE U.S. MAIL, OR CAUSED BY ANY OTHER OCCURRENCE. THIS BID SHALL BE SUBMITTED TO THE FOLLOWING ADDRESS: CLERK OF THE BOARD Stephen P. Clark Center 111 NW 1st Street, 17`" Floor, Suite 202 Miami, Florida 33128-1983 The County provides equal access and does not discriminate on the basis of disability in its programs or services. It is our policy to make any communication available to the public. It is also available to the people who are blind/visually impaired and deaf/hard of hearing. If you require information in an alternate format please call 305-375-5278. II Revised 02.'26,0' 03- 080 MIAMI-DADE C TNTY BID I .3123 -3/07 -OTR -CW SECTION 1 GENERAL TERMS AND CONDITIONS 1.1 DEFINITIONS The term "bid" shall refer to any offer(s) submitted in response to this bid solicitation. The term "County" shall refer to Miami -Dade County. The term "bidder" shall refer to anyone submitting a bid in response to this bid solicitation. The term "contractor" or "successful bidder" shall refer to the bidder receiving an award. as a result of this bid solicitation. The term "bid solicitation" shall mean this bid solicitation, the bidder's response to this bid solicitation, as approved by the County in accordance with Administrative Order 3-2 and any purchase order or change order issued by the DPM, Bids and Contracts Division. The term "DPM" shall refer to Miami -Dade County's Department of Procurement Management. 1.2 CONTENTS OF BID A. General Conditions (1) It is the sole responsibility of the bidder to become thoroughly familiar with the bid requirements and all terns and conditions affecting the performance of this bid solicitation. Pleas of ignorance by the bidder of conditions that exist, or that may exist will not be accepted as a basis for varying the requirements of the County, or the compensation to be paid to the successful bidder. (2) The bidder is advised that this bid solicitation is subject to all legal requirements contained in the County's Administrative Order 3-2 and all other applicable County Ordinances and/or State and Federal Statutes. Where conflicts exist between this bid solicitation and these legal requirements, the higher authority shall prevail in the following order: Federal, State and local. III Revised 0226102 03-- 080 MIAMI-DADE C' NTY BID N" 3123 -3/07 -OTR -CW B. Additional Information/Addenda (1) Request for additional information, explanation, clarification or interpretation must be made in writing to DPM, Bids and Contracts Division contact person identified on the cover page of this bid solicitation and file a copy with the Clerk of the Board, 111 NW Is' Street, 17d' Floor, Suite 202, Miami, Florida 33128-1983. The request shall be received no later than fourteen (14) working days prior to the bid opening date. Any request received after that time may not be reviewed for inclusion in this bid solicitation. The request shall contain the requester's name, address, and telephone number. If transmitted by facsimile, the request shall also include a cover sheet, with the sender's facsimile number. This bid solicitation is subject to the "Cone of Silence" in accordance with County Ordinance No. 98-106. "CONE OF SILENCE" Pursuant to Section 2-11.1(t) of the Miami -Dade County Code, as amended, a "Cone of Silence" is imposed upon each RFP, RFQ or bid after advertisement and terminates at the time the County Manager issues a written recommendation to the Board of County Commissioners. The Cone of Silence prohibits any communication regarding RFPs, RFQs or bids between, among others: ■ Potential vendors, service providers, bidders, lobbyists or consultants and the County's professional staff including, but not limited to, the County Manager and the County Manager's staff, the Mayor, County Commissioners or their respective staffs; ■ the Mayor, County Commissioners or their respective staffs and the County's professional staff including, but not limited to, the County Manager and the County Manager's staff; ■ potential vendors, service providers, bidders, lobbyists or consultants, any member of the County's professional staff, the Mayor, County Commissioners or their respective staffs and any member of the respective selection committee The provision do not apply to, among other communications: ■ oral communications with the staff of the Vendor Information Center, the responsible Procurement Agent or Contracting Officer, provided the communication is limited strictly to matters of process or procedure already contained in the solicitation document; ■ the provisions of the Cone of Silence do not apply to oral communications at pre -proposal or pre-bid conferences, oral presentations before selection committees, contract negotiations during any duly noticed public meeting, IV Remedo2rzbro2 03- 080 MIAMI-DADE ' UNTY BID' : 3123 -3/07 -OTR -CW public presentations made to the Board of County Commissioners during a duly noticed public meeting; or ■ communications in writing at any time with any county employee, official or member of the Board of County Commissioners unless specifically prohibited by the applicable RFP, RFQ or bid documents. Proposers or bidders must file a copy of any written communications with the Clerk of the Board, which shall be made available to any person upon request. The County shall respond in writing and file a copy with the Clerk of the Board, which shall be made available to any person upon request. Written communications may be in the form of e- mail, with a copy to the Clerk of the Board at CLERKBCC(a,MIAMIDADE.GOV. In addition to any other penalties provided by law, violation of the Cone of Silence by any proposer or bidder shall render any RFP award, RFQ award or bid award -voidable. Any person having personal knowledge of a violation of these provisions shall report such violation to the State Attorney and/or may file a complaint with Ethics Commission. Proposers or bidders should reference Section 2-11.1(t) of the Miami -Dade County Code for further clarification. This language is only a summary of the key provisions of the Cone of Silence. Please review Miami -Dade County Administrative Order 3-27 for a complete and thorough description of the Cone of Silence. (2) The Department of Procurement Management, Bids and Contracts Division will issue a response to any inquiry, as it deems necessary, by written addenda, issued prior to the bid opening date. The bidder shall not rely on any representation, statement or explanation other than those made in this bid solicitation document or in any addenda issued. Where there appears to be a conflict between this bid solicitation, and any addenda issued, the last addendum issued will prevail. (3) It is the bidder's responsibility to ensure receipt of all addenda and substitute bid proposal forms. If applicable, the bidder is required to submit the substitute bid proposal forms and acknowledge the number of addenda received as part of this bid solicitation, by completing and signing the attached Addenda Acknowledgment form. C. Conflicts in this Bid Solicitation Where there appears to be a conflict between the General Terms and Conditions, the Special Conditions, the Technical Specifications, the bid proposal Section, or any addendum issued, the order of precedence shall be: the last addendum issued, the bid proposal Section, the Technical Specifications, the Special Conditions, and then the General Terms and Conditions. V 0 " 02 2080 MIAMI-DADE C 'NTY BID N , 3123 -3/07 -OTR -CW D. Prices Contained in this bid solicitation (1) Prompt Payment Terms a. The bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price for bid evaluation purposes. b. The bidder is required to provide prompt payment terms in the space provided on the bid proposal signature page of this bid solicitation. If no prompt payment discount is being offered, the bidder shall enter zero (0) for the percentage discount to indicate no discount. If the bidder fails to enter a percentage, it is hereby understood and agreed that the payment terms will be 2% 20 days, effective after receipt of invoice or final acceptance, whichever is later. 1.3 PREPARATION AND SUBMISSION OF BID A. Preparation/Submission (1) The bid proposal form shall be used when submitting a bid. Use of any other form shall result in the rejection of the bidder's proposal. (2) The bid will either be typed or completed legibly in ink. The bidder's authorized agent will sign the bid proposal form in ink, and the authorized agent will initial all corrections made by the bidder in ink. The use of pencil or erasable ink may result in the rejection of the bid. Failure to sign the Bid Proposal signature page, will declare your bid non- responsive. (3) Where there is a discrepancy between the unit prices and any extended prices, the unit prices will prevail. (4) The County may consider additional bid proposal(s) from the same bidder for the same bid solicitation, provided that; (a) the additional bid(s) offer a different product and/or level of service that meets or exceeds this bid solicitation requirements; (b) the bidder completes a separate bid proposal form for each bid and shall mark "Alternate bid(s)" on the first page. Failure to comply with the foregoing may result in the rejection of the additional bid(s). (5) The bidder is allowed to offer multiple product brand names for each item listed on the bid proposal; provided that (a) such offer is allowable in accordance with Section 2.9 of this bid solicitation and (b) the same price is offered for all brand names bid. If the County determines that all brand names are acceptable based on the quality standards, the County may, at its option, order either of the brands names made available through this VI Raised 02,726'02 to's 0 MIAMI-DADE C "JNTY BID P • 3123 -3/07 -OTR -CW bid solicitation. Conversely, the Vendor will deliver the brand name that has been ordered by the County. (6) Unless otherwise specified in the Special Terms and Conditions, the proposed delivery and/or completion time, if required, shall be stated in calendar days. (7) The bidder shall not charge tax, as the County is exempt from all State, Excise, Federal and Local sales tax. Not withstanding, any tax on materials and/or supplies which are purchased by the bidder, in conjunction with this bid solicitation shall be subject to the Florida State Sales Tax, in accordance with Section 212.08 of Florida Statutes, amended 1970, and all amendments thereto, shall be borne solely by the bidder. When the bidder does not manufacture the materials and/or supplies, taxes must be incorporated in the bid price, not as a separate item. When materials and/or supplies are manufactured by the bidder and are not for resale, the County is exempt. The County may be subject to applicable taxes on goods purchased for the purpose of resale. Upon request, the County will provide a tax exemption certificate, if applicable. Any special tax requirements will be specified either in the Special Conditions or in the Technical Specifications. (8) Any telegraphic or facsimile bid will not be considered. (9) The bidder shall incorporate in their bid price all costs related to this bid solicitation. (10) The apparent silence of the specifications and any addenda regarding any details or the omission from the specifications of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail, and that only materials and workmanship of first quality are to be used. All interpretations of the specifications shall be made upon the basis of this bid solicitation. B. Vendor Registration The County requires the bidder to complete a registration application with including the required disclosure affidavits with Department of Procurement Management, Bids & Contracts Division. The bidder must register to be recommended for any contract award. To register, or assistance in registering, contact Vendor Assistance at 305-375-5287. *Section 2-11.1(d) of the Dade County Code provides that a county employee may not enter into any contract or transact any business through a firm, corporation, partnership or business entity in which he or any member of his immediate family has a controlling financial interest, direct or indirect, with Dade County or any person or agency acting for Dade County and anv such contraM, agreement or business engagement entered in violation of this subsection shall render the transaction voidable. For additional information please contact the Ethics Commission hot line at 305-579-2593. VII Revised 02126ro2 03- 080 MIAMI-DADE C NTY BID 1` 3123 -3/07 -OTR -CW The following are the documents with the vendor registration application: (1) Disclosure of Employment Affidavit Pursuant to County Ordinance No. 90-133, the bidder shall disclose the composition of the workforce, wages and benefits to be paid and existence of collective bargaining agreement. (2) Disclosure of Ownership Affidavit Pursuant to County Ordinance No. 88-121, the bidder shall disclose the full legal name and business address of any individual (other than subcontractors, materialmen, suppliers, laborers, or lenders) that have, or will have any interest (legal, equitable beneficial or otherwise) in the contract or business transaction with the County. If the contract or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and directorand each stockholder who holds directly or indirectly five percent (5%) or more of the corporation's stock. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. Post Office addresses are not acceptable. (3) Drug -Free Affidavit Pursuant to County Ordinance No. 92-15, the bidder shall certify that it is providing a drug-free workplace and notices to each employee of the danger of drug abuse; the firm's policy of maintaining a drug-free environment; availability of drug counseling, rehabilitation and employee assistance programs; and penalties that may be imposed upon employees for drug abuse violations. The bidder shall also require an employee to sign a statement, as a condition of employment that the employee will abide by the terms of the drug-free workplace policy, and notify the employer if any criminal conviction occurring no later than five (5) days after receiving notice of such conviction, and impose appropriate personnel action against the employee up to and including termination. (4) Family Leave Affidavit Pursuant to County Ordinance No.91-142, the -bidder shall certify that it entitles an employee who has worked for the firm for at least one (1) year, ninety (90) days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or adoption of a child, or for the care of a child, spouse or other close relative who has a serious health condition without risk of termination or employment or employer retaliation. VIII Revised 02126:0' 03 06U MIAMI-DADE (' TNTY BID'. :3123 -3/07 -OTR -CW (5) W-9 and 8109 forms The bidder must furnish a W-9 and 8109 (Federal Tax Deposit Coupon) forms as required by the Internal Revenue Service in order to enter into this contract with the County. (6) Social Security Number The bidder must furnish a copy of the Social Security card if a social security number is being used in lieu of the Federal Identification Number (F.E.I.N.). C. Americans with Disabilities Act (A.D.A.) Affidavit It is the policy of the County to comply with all requirements of the Americans with Disabilities Act (A.D.A.). For A.D.A. complaints call 305-375-3566. The bidder recommended for award shall be required to complete an A.D.A. affidavit in accordance with County Resolution No. 385-95 prior to the award of this bid solicitation. Failure to complete the affidavit as required may result in the rescinding of the recommendation for award. (See Appendix - Section 1) D. Antitrust Laws By acceptance of this contract, the successful bidder agrees to comply with all antitrust laws of the United States and the State of Florida, in order to protect the public from restraint of trade which illegally increases prices. E. Collection of Fees, Taxes and Parking Tickets Affidavit Pursuant to the procedures contained in Section 2-8.1 (c) of the County Code, and as amended by County Ordinance No. 95-178, the bidder shall certify that all delinquent and currently due fees, taxes and parking tickets have been paid. (See Appendix - Section 1) F. Conflict of Interest and Code of Ethics Prohibition of County Employees contracting With the County No person included in the terms defined in 2-11.1(b)(1) through (6) and (9) of the Code of Miami -Dade County shall enter into any contract or transact any business in which he or a member of his immediate family has a financial interest, direct or indirect, with Miami -Dade County or any person or agency acting for Miami -Dade County or any person or agency acting for Miami -Dade County. Any such contract, agreement or business engagement entered in violation of the Conflict of Interest and Code of IX Re :std 02/26/0= 03- 080 MIAMI-DADE C NTY BID r' 3123 -3/07 -OTR -CW Ethics Ordinance shall render the transaction voidable. Willful violation of this subsection shall constitute malfeasance in office and shall effect forfeiture of office or position. County Ordinance No. 00-1, amending Section 2-11.1(c) of the Code of Miami -Dade County, provides a limited exclusion from the foregoing prohibition on transacting business with the County for employees and their immediate family. County employees and members of their immediate family may enter into contracts, individually or through a firm, corporation, partnership or business entity in which the employee or any member of his or her immediate family has a controlling financial interest, with Miami -Dade County or any person or agency acting for Miami -Dade County, provided that: (1) entering into the contract would not interfere with the full and faithful discharge by the employee of his or her duties to the County; (2) the employee has not participated in determining the subject contract requirements or awarding the contract; and (3) the employee's job responsibilities and job description will not require him or her to be involved with the contract in any way, including, but not limited to its enforcement, oversight, administration, amendment, extension, termination or forbearance. Any affected County employee shall seek a conflict of interest opinion from the Miami -Dade County Commission on Ethics and Public Trust ("the Ethics Commission") prior to submittal of a bid, response or application of any type to contract with the County by the employee or his or her immediate family. A request for a conflict of interest opinion shall be made in writing and shall set forth and include all pertinent facts and relevant documents. The employee shall file with the Clerk a statement in a form satisfactory to the Clerk disclosing the employee's interest or the interest of his or her immediate family in the proposed contract and the nature of the intended contract at the same time as or before submitting a bid, response, or application of any type to contract with the County. Also a copy of the request for a conflict of interest opinion from the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County Commissioners, must be submitted with the response to the solicitation to contract with the County. The County employee has the right to seek a legal opinion from the State of Florida Ethics' Commission regarding the applicability of state law conflict of interest provisions. X [� MIAMI-DADE UNTY BID .:3123 -3/07 -OTR -CW G. Criminal Conviction Disclosure Pursuant to County Ordinance No. 94-34, "Any individual who has been convicted of a felony during the past ten (10) years and any corporation, partnership, joint venture or other legal entity having an officer, director, or executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving funding from the County." H. Debarment Disclosure Affidavit Pursuant to County Ordinance No. 93-129, the bidder will agree to comply with all the provisions of this ordinance, which prevents the contractor, subcontractors, their officers, their principals, stockholders, and their affiliates who have been debarred by the County, from entering into this contract with the County during the period for which they have been debarred. It is the bidders responsibility to ascertain that none of the subcontractors, their officers, principals, or affiliates, as defined in this ordinance, are debarred by the County pursuant to Ordinance No. 93-129 and Administrative Order 3-2 before submitting the bid proposal. The Disclosure Affidavit requires the bidder to affirm under oath, that the County debars neither the bidder, its subcontractors, or their officers, principals nor affiliates, at the time of the bid proposal. If the bidder fails to complete the Disclosure Affidavit it shall not be awarded this contract. If this contract is entered into in violation of this ordinance, it is void, and any person who willfully fails to disclose the required information or who knowingly discloses civil or criminal penalties, or both can punish false information, as provided for in the law. (See Appendix - Section 1) I. Independent Private Sector Inspector General (1) Pursuant to A.O. 3-20, the County has the right to retain the services of an independent private sector inspector general (IPSIG). Upon written notice from the County, the Vendor shall make available to the IPSIG retained by the County all requested records and documents for inspection and copying. The terms of this provision apply to the bidder, its offices, agents and employees. Nothing contained in this provision shall impair any independent right of the County to audit or investigate the operations, activities and performance of the Vendor in connection with this contract. The terms of this provision are neither intended, nor shall they be construed, to impose any liability on the County by the Vendor or third parties. (2) Pursuant to Ordinance 97-215 Miami -Dade County has established the Office of Inspector General, which is required to perform mandatory random audits on all County contracts throughout the duration of each contract. The cost of the audit for this contract shall be '/4 of 1% of the XI Rmsed OV -16102 03- 080 MIAMI-DADE C' NTY BID N" 3123 -3/07 -OTR -CW total contract amount which cost the (ContractorNendor/Consultant) agrees is included in the total contract amount. The audit cost will be deducted by the County from progress payments to the (ContractorNendor/Consultant). The audit cost shall also be included in all change orders to this contract and all contract renewals and extensions. Accordingly, the audit cost will be deducted from progress payments to the (ContractorNendor/Consultant) pursuant to all change orders, contract renewals and extensions. The Miami -Dade County Inspector General is authorized and empowered to review past, present and proposed County and Public Health Trust programs, contracts transactions, accounts, records and programs. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of records and monitor existing projects and programs. Monitoring of an existing project or program may include a report concerning whether the project is on time, within.budget and in conformance with plans, specifications and applicable law. The inspector general is empowered to analyze the necessity of and reasonableness of proposed change orders to the contract. The Inspector General is empowered to retain the services of independent private sector inspectors general to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the (ContractorNendor/Consultant), its officers, agents and employees, lobbyists, County staff and elected officials to ensure compliance with contract specifications and to detect fraud and corruption. Upon 14 days prior written notice to (ContractorNendor/Consultant) from the Inspector General or IPSIG retained by the Inspector General, the (ContractorNendor/Consultant) shall make all requested records and documents available to the Inspector General or IPSIG for inspection and copying. The Inspector General and IPSIG shall have the right to inspect and copy all documents and records in the (Contractor'sNendor's/Consultant's) possession, custody or control which, in the Inspector General's or IPSIG's sole judgement, pertain to performance of the contract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful and unsuccessful subcontractors and suppliers, all project -related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal) and contract documents, back -charge documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personal records, and supporting documentation for the aforesaid documents and records. XII Revised 0226102 03- 080 MIAMI-DADE C JNTY J. K. L BID I 3123 -3/07 -OTR -CW The provisions in this section shall apply to the (ContractorNendor/Consultant), its officers, agents, employees, subcontractors and suppliers. The (ContractorNendor/Consultant) shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the (ContractorNendor/Consultant) in connection with the performance of the contract. Nothing in this contract shall impair any independent right to the County to conduct audit or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the County by the (ContractorNendor/Consultant) or third parries. Minority and Disadvantaged Business Enterprises The County endeavors to obtain the participation of all minority and disadvantaged business enterprises. For information and to apply for certification, contact the Department of Business Development, 175 NW 1st Avenue, 28a' Floor, Miami, FL 33123-1844, Phone: 305-349-5960. Public Entity Crimes Sworn Statement Pursuant to Paragraph 2(a) of Section 287.133, Florida Statutes, "Any person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a bid solicitation to provide goods and/or services to a public entity, may not submit a bid on a bid solicitation with a public entity for construction or repair of a public building or public work, may not submit a bid on leases of real property to a public entity, may not be awarded or perform work as a contractor or, supplier, or subcontractor or consultant under a bid solicitation with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO ($10,000.00) for a period of thirty-six (36) months from the date of being placed on the convicted vendor list." Living Wage In accordance with Ordinance 99-44 beginning November 11, 1999, all Service Contractors who enter into this contract shall agree to pay the Living Wage required by Ordinance 99-44 to all its employees providing Covered Services. The current Living Wage applied to this contract as of October 1, 2001 (if applicable) is $8.81 per hour plus Health Benefits as described in the aforementioned ordinance or $10.09 per hour without Health Benefits. The Living Wage required by Ordinance 99-44 is subject to indexing as set -forth in Section "C". The Living Wage will be annually indexed to inflation as defined by the Consumer Price Index calculated by the U.S. Department of Commerce as applied to the County of Miami - Dade. Such Health Benefits shall consist of payment of at least $1.28 per XIII Revised 0'126.102 03- 080 MIAMI-DADE C TITY BID t 3123 -3/07 -OTR -CW hour towards the provision of health care benefits for employees and their dependents. Proof of the provision of Health Insurance must be submitted to the County to qualify for the wage rate for employees with health benefits. The Service Contractor shall also agree to produce all documents and records relating to payroll and compliance with this Ordinance prior to award of this bid solicitation upon request by the Department of Procurement Management, Bids & Contracts Division. The provisions in this Ordinance applies to all Service Contracts involving the expenditure of over $100,000 per year for the following types of ("Covered Service") services: (i) Food preparation and/or distribution (ii) Security services (iii) Routine maintenance services such as custodial, cleaning, refuse removal, repair, refinishing and recycling (iv) Clerical or other non -supervisory office work, whether temporary or permanent (v) Transportation and parking services including airport and seaport services (vi) Printing and reproduction services (vii) Landscaping, lawn and/or agricultural services If records reflect, that the Service Contractor is in violation of this Ordinance, the County has the right to sanction the Service Contractor to include but not limited to termination, fine and suspension. "Any wages not collected by underpaid employees shall be remitted, by the employer responsible for paying the wage debt, to the Department of Business Development (DBD) for depository into the DBD Trust Fund. Proceeds from the "Trust Fund" shall be held for one (1) year and if not claimed by the underpaid employee, shall be transferred to the State of Florida." This Ordinance encompasses various responsibilities that must be accomplished by he successful bidder such as record keeping, posting and reporting. Upon the award of this contract, the successful bidder must be prepared to comply with these requirements as outlined in Ordinance 9944. XIV Pr6sed 02'26!02 03- 080 MIAMI-DADE UNTY BID .:3123 -3/07 -OTR -CW M. Code of Business Ethics In accordance with Section 2-8.1(i) of the Miami -Dade County Code, each person or entity that seeks to do business with the County shall adopt a Code of Business Ethics ("Code") and shall, prior to execution of any contract between the contractor and the County, submit an affidavit stating that the contractor has adopted a Code that complies with the requirements of Section 2-8.1(i) of the Miami -Dade County Code. Any person or entity that fails to submit the required affidavit shall be ineligible for contract award. The Code of Business Ethics shall apply to all business that the contractor does with the County and shall, at a minimum, require that the contractor: Comply with all applicable governmental rules and regulations including, among others, the Miami -Dade County Conflict of Interest and Code of Ethics Ordinance and the False Claims Ordinance. Comply with all applicable rules and regulations regarding Disadvantaged Business Enterprises, Black Business Enterprises, Hispanic Business Enterprises and Women Business Enterprises (hereinafter collectively Minority Business Enterprises, "MBEs') and Community Small Business Enterprises (CSBEs) and shall specifically prohibit the following practices: Pass-through Requirements. The Code shall prohibit pass-throughs whereby the prime firm requires that the MBE or CSBE firm accept payments as a MBE or CSBE and pass through those payments or a portion of those payments to another entity including, but not limited to the owner/operator of the prime firm; Rental Space, Equipment or Flat Overhead Fee Requirements. The Code shall prohibit rental space requirements, equipment requirements, and/or flat overhead fee requirements, whereby the prime firm requires the MBE or CSBE firm to rent space or equipment from the prime firm or charges a flat overhead fee for the use of space, equipment, secretary, etc.; Staffing Requirements. The Code shall prohibit the prime firm from mandating, as a condition to inclusion in the project, that a MBE or CSBE hire, fire, or promote certain individuals not employed by the prime firm, or utilize staff employed or previously employed by the prime firm. MBE or CSBE staff utilization. The Code shall prohibit the prime firm from requiring the MBE or CSBE firm to provide more staff than is necessary and then utilizing the MBE or CSBE staff for other work to be performed by the prime firm. Fraudulently creating, operating or representing MBE or CSBE. The Code shall prohibit a prime firm including, but not limited to, the owners/operators thereof from fraudulently creating, operating or representing an entity as a MBE or CSBE for purposes of qualifying for cdrtification as a MBE or CSBE. XV Revised 0326102 03- 080 MIAMI-DADE C, "JTY BID N 3123 -3/07 -OTR -CW The Code shall also require that on any contract where MBE or CSBE participation is purported, the contract shall specify essential terms including, but not limited to, a specific statement regarding the percent of participation planned for MBEs or CSBEs, the timing of payments and when the work is to be performed. The failure of a contractor to comply with its Code of Business Ethics shall render any contract between the contractor and the County voidable, and subject violators to debarment from future County work pursuant to Section I0 -38(h)(2) of the Code. The Inspector General shall be authorized to investigate any alleged violation by a contractor of its Code of Business Ethics. N. Individuals and Entities Doing Business with the County not Current in their Obligations to the County Pursuant to Ordinance No. 99-162 and Section 2-8.1 of the County_ Code, no individual or entity who is in arrears in any payment under a contract, promissory note or other loan document with the County, or any of its agencies or instrumentalities, including the Public Health Trust (herein referred to as "County"), either directly or indirectly through a fine, corporation, partnership or joint venture in which the individual or entity has a controlling financial interest as that tern is defined in Section 2- 11.1(b)(8) of the County Code, shall be allowed to receive any additional County contracts, purchase orders or extensions of County contracts until either the arrearage has been paid in full or the County has agreed in writing to a payment schedule. Failure to meet the terms and conditions of any obligation or repayment schedule shall constitute a default of the subject contract and may be cause for suspension, termination and debarment, in accordance with the terms of the contract and the debarment procedures of the County. (See Appendix — Section 1) O. Domestic Leave Ordinance Prior to entering into any contract with the County, a firm desiring to do business with the County shall, as a condition of award, certify that it is in compliance with the Domestic Leave Ordinance, 99-5 and Section 1IA- 60 of the Miami -Dade County Code. This Ordinance applies to employers that have, in the regular course of business, fifty (50) or more employees working in Miami -Dade County for each working day during each of twenty (20) or more calendar work weeks in the current or preceding calendar year. In accordance with Resolution R-185-00, the obligation to provide domestic violence leave to employees shall be contractual obligation. The County shall not enter into a contract with any firm that has not certified its compliance with the Domestic Leave Ordinance. Failure to comply with the requirements of Resolution R-185- 00, as well as the Domestic Leave Ordinance may result in the contract being declared void, the contract being terminated and/or the firm being debarred. (See Appendix — Section 1) XVI Revised 0226'02 03- 080 MIAMI-DADE UNTY BID :3123 -3/07 -OTR -CW P. Proiect Fresh Start -Welfare -to -Work Initiative "In accordance with Resolution R-702-98, all bidders who enter into contract with Miami -Dade County for the purchase of goods and services (including Construction) or Public Health Trust construction contracts, resulting in actual payment of $500,000 or more by the County to a contracting agency, shall contribute to Project Fresh Start, the County's welfare -to -work initiative, based on the following scale: I If the entity has a contract with the County that results in actual payment of an amount between $500,000 to $1,000,000, then that entity shall contribute $5,000 to Project Fresh Start; II If the entity has a contract with the County that results in actual payment of an amount between $1,000,001 to $5,000,000, then that entity shall contribute $10,000 to Project Fresh Start; III If the entity has a contract with the County that results in actual payment of an amount between $5,000,001 to $10,000,000, then that entity shall contribute $20,000 to Project Fresh Start; IV If the entity has a contract with the County that results in actual payment over $10,000,001 then that entity shall contribute $25,000 to Project Fresh Start. Resolution R-702-98 applies to all such contracts whether competitively bid by the County or not. These contracts include competitively solicited contracts advertised after June 26, 1998 and contract resulting from an alternate procurement process, which are entered into after June 26, 1998. The resolution also applies to post June 26, 1998 renewals of existing contracts, regardless of the effective date of the original contract. Applicable contracts that have received authorization by the Board of County Commissioners to waive formal bidding procedures must also contribute to Project Fresh Start. Resolution R-702-98 does not apply to contracts with governmental entities, contracts with not -for profit organizations, professional service agreements or grant awards. An entity may request a waiver of the requirements of Resolution R-702- 98 if the bidder can demonstrate that five -percent (5%) of the bidder's work force consists of individual residing in Miami -Dade County and who have lost or who will lose cash assistance benefits (formerly Aid to Families with Dependent Children "AFDC") as a result of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996." (See Affidavit Appendix Section 1) XVII Revised 022602 03-- 080 MIAMI-DADE C' NTY BID N!' • 3123 -3/07 -OTR -CW 1.4 MODIFICATION OR WITHDRAWAL OF A BID A. Modification to a Bid Any modification by the bidder to a bid shall be submitted to the DPM Bids and Contracts Division prior to the time and date set for bid opening. The bidder shall submit the new bid proposal form and a letter, on company letterhead, signed by an authorized agent of the bidder stating that the new submittal supersedes the previously submitted bid proposal. The sealed envelope shall contain the same information as required for submitting the original bid. In addition, the envelope shall contain a statement that this bid replaces the previously submitted bid. No modifications of a bid shall be accepted after the bid has been opened. B. Withdrawal of a Bid A bid shall be irrevocable unless the bid is withdrawn as provided herein. Only written letter received by the DPM Bids and Contracts Division prior to the bid opening date may withdraw a bid. A bid may also be withdrawn ninety (90) days after the bid was opened and prior to award, by submitting a letter to the contact person identified on the front cover of this bid solicitation. The withdrawal letter must be on company letterhead and signed by an authorized agent of the bidder. 1.5 EVALUATION OF A BID A. Reiection of Bid (1) The County may reject any bidder's proposal and award to the next lowest responsive/responsible bidder or may reject and re -advertise for all or any part of this bid solicitation, whenever it is deemed in the best interest of the County. The County shall be the sole judge of what is in its "best interest." (2) The County may reject any bid if: (a) prices are not fair and reasonable, as determined by the County, and/or exceed the County's estimated budget for this bid solicitation; (b) the bidder take exceptions to or modifies the terms and conditions of this bid solicitation; (c) the bidder failed to satisfy claims on previous contracts with the County oK past -due payments for County services or claims for damage to County property. The County shall be the sole judge of what is "fair and reasonable." B. Bankruptcy (1) Any vendor who, at the time of bid submission, is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a XVIII Revised 02,'26/0: 03- 080 MIAMI-DADE C ' 1NTY BID I -. 3123 -3/07 -OTR -CW substantial portion of the property of the vendor under federal bankruptcy law or any state insolvency law, may be declared non -responsible. (2) The County reserves the right to terminate this contract, if, during the term of any contract the vendor has with the County, he/she becomes involved as a debtor in a bankruptcy proceeding, or becomes involved in a reorganization, dissolution, or liquidation proceeding, or if a trustee or receiver is appointed over all or a substantial portion of the property of the vendor under federal bankruptcy law or any state insolvency law. C. Bidder's Past Performance Pursuant to County Ordinance No. 98-42, the bidder's performance as a prime contractor or subcontractor on previous County contracts shall be taken into account in evaluating the bid proposal received for this bid solicitation. D. Elimination from Consideration This bid solicitation shall not be awarded to any person or firm which is in arrears to the County upon any debt, taxes, or contract which is defaulted as surety or otherwise upon any obligation to the County. E. Waiver of Informalities The County reserves the right to waive any informalities or irregularities in this bid solicitation. F. Demonstration of Competency (1) A bid will only be considered from a firm that is regularly engaged in the business of providing the goods and/or services required by this bid solicitation. The bidder must be able to demonstrate a good record of performance and have sufficient financial resources, equipment and organization to ensure that they can satisfactorily provide the goods and/or services if awarded this bid solicitation. (2) The County may conduct a pre -award inspection of the bidder's site or hold a pre -award qualification hearing to determine if the bidder possesses the requirement as outlined in the above paragraph, and is capable of performing the requirement of this bid solicitation. The County may consider any evidence available regarding the financial, technical and other qualifications and abilities of the bidder, including past performance (experience) with the County or any other governmental entity in making the award. XIX Revised 02126102 03-- 080 MIAMI-DADE C TNTY BID Y - 3123 -3/07 -OTR -CW (3) The County may require the bidder to show evidence that they have been designated as an authorized representative of a manufacturer, supplier and/or distributor, if required by this bid solicitation. (4) The County reserves the right to audit all records pertaining to and resulting from any award from this bid solicitation, financial or otherwise. (5) In the event that the bidder will sub -contract all or part of its work to another vendor, or will obtain the goods required in conjunction with this contract with another source of supply, the bidder may be required to verify the competency of its subcontractor or supplier. The County reserves the right, before awarding this contract to require the bidder to submit such evidence of its subcontractor, as it may deem necessary. G. Copy of bid Tabulation - The bidder who desires to receive a copy of the bid tabulation shall enclose a self-addressed/stamped envelope (correct size of envelope and postage is a must depending on the amount of information involved) when submitting its bid proposal. Bid results will not be given out by telephone or facsimile. 1.6 AWARD OF BID SOLICITATION A. Contract This bid solicitation, any addenda and/or properly executed modifications, the purchase order (if issued), and a change order (if applicable), constitute the entire contract. B. Tie Bid The Director of Bids and Contracts or designee, and according to County Resolution 1574-88 will decide any tie bid. C. Additional Information The award of this bid solicitation may be preconditioned on the subsequent submission of other documents, as specified in the Special Conditions or Technical Specifications. The suLcessful bidder shall be in default of its contractual obligation if such documents are not submitted in a timely manner and in the form required by the County. Where DPM Bids and Contracts Division in default of the contractual requirements, the County, through action take the successful bidder, may rescind the award. XX Revised O2?6,02 03— 080 MIAMI-DADE r -UNTY BID' :3123 -3/07 -OTR -CW D. Term of Contract The term of this bid solicitation shall be specified on one of three documents, issued to the successful bidder. These documents may either be this bid solicitation, a purchase order or an award sheet. E. Contract Extension The County reserves the right to automatically extend this contract for up to ninety (90) calendar days beyond the stated contract term. The County shall notify the successful bidder in writing of such extensions. Additional extensions over the first ninety (90) day extension may occur, if, the County and the successful bidder are in mutual agreement of such extensions. F. Warranty Any implied warranty granted under the Uniform Commercial Code shall apply to all goods purchased under this bid solicitation. G. Estimated Quantities Estimated quantities or estimated dollars, if provided, are for bidder's guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The County is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the County's actual needs and/or usage during a previous contract period. The County for purposes of determining the low bidder meeting specifications may use said estimates. H. Non -Exclusive Contract Although the purpose of this bid solicitation is to secure a contract that can satisfy the total needs of the County or of a specific County agency, it is hereby agreed and understood that this bid solicitation does not constitute the exclusive rights of the successful bidder to receive all orders that may be generated by the County in conjunction with this bid solicitation. In addition, any and all commodities, equipment, and service required by the County in conjunction with construction projects are solicited under a distinctly different bid process and shall not be purchased under the terms, conditions and awards rendered under this bid solicitation, unless such purchases are determined to be in the best interest of the County. I. Local Preference The award of this bid solicitation is subject to County Ordinance No. 01-21 which, except where Federal or State law or any other funding XXI Revised 0226/02 03- 080 MIAMI-DADE C' 'TTY BID N` 3123 -3/07 -OTR -CW source mandates to the contrary, allow preference to be given to a local business. For the purposes of the applicability of this Ordinance, "local business" means the bidder, at least one year prior to the date of the bid opening, has a valid occupational license issued by Miami -Dade County to do business in Miami -Dade County, that authorizes the bidder to provide the goods, services or construction to be purchased, and has a physical business address located within the limits of Miami -Dade County from which the vendor operates or performs business. A Post Office Box can not be used to establish a physical address. When a responsive, responsible non -local business submits the lowest price bid, and the bid submittal by one or more responsive, responsible local businesses is within 5% of the price submitted by the non -local business, then the non -local business and each of the aforementioned local businesses shall have the opportunity to submit a best and final bid equal to or lower than the amount of the low bid previously submitted by the non -local business. The best and final bid will be requested by the County within five working days of the bid opening. In the case of a tie in the best and final bid between a local business and a non -local business, contract award shall be made to the local business. J. Limited contract Extension Any specific work assignment which commences prior to the termination date of the contract and which will extend beyond the termination date including any previous contact extension(s) shall, unless terminated by mutual written agreement by both parties, continue until completion at the same prices, terms and conditions as set forth in this bid solicitation. 1.7 BID PROTEST A recommendation for contract award or rejection of award may be protested by a bidder or proposer in accordance with the procedures contained in Sections 2-8.3 and 2-8.4 of the County Code, as amended, and as established in Administrative Order No. 3-21. As a condition of initiating any bid or proposal protest, the protester shall present to the Clerk of the Board a non-refundable filing fee payable to the Clerk of the Board in accordance with the schedule. provided below. Award Amount Filing Fee $25,001- $100,000 $500 $100,001- $500,000 $1,000 $500,001- $5 million $3,000 over $5 million $5,000 Any question, issue, objection or disagreement concerning, generated by, or arising from the published requirements, terms, conditions or processes XXII Revised 02126%02 03- 080 MIAMI-DADE C - TJNTY BID 1 :3123 -3/07 -OTR -CW contained or described in the solicitation document shall be deemed waived by the protester and shall be rejected as a basis for a bid or proposal protest unless it was brought by that bidder or proposer to the attention, in writing, of the procurement agent, buyer, contracting officer or other contact person in the County department that issued the solicitation document, at least two working days (not less than 48 hours) prior to the hour of bid opening or proposal submission. The foregoing notwithstanding, the protest may not challenge the relative weight of the evaluation criteria or the formula specified for assigning points therefore contained in bid, request for proposals ("RFP") or request for qualifications ("RFQ") specifications which have been approved by the Board of County Commissioners. All protests shall be submitted in writing to the Clerk of the Board and shall state with particularity the specific facts and grounds on which it is based, and shall include all pertinent documents and evidence and shall be accompanied by the corresponding filing fee. This shall form the basis for review of the protest and no other facts, grounds, documentation or evidence not contained in the protester's submission to the Clerk of the Board at the time of filing the protest shall be permitted in the consideration of the protest, except for such additional evidence as is allowed during the course of the protest proceedings. A. Award Recommendations Over $100,000 Award recommendations for contracts and purchases involving the expenditure of over $100,000 will be in writing, signed by the issuing department to each competing bidder or proposer announcing the proposed award, and a copy shall be deposited with the Clerk of the Board on the same day it is mailed. The bidder or proposer must file a protest with the Clerk of the Board within ten (10) working days of the date of the award recommendation letter. Within two (2) working days of that filing, the protester shall supply the County Attorney and each bidder or proposer in the competitive process with a true copy of each document that was filed with the protest. A hearing examiner shall be appointed to hear the protest and submit a written report and recommendation to the County Manager within twenty (20) working days of the filing of the protest (maximum 25 working days if hearing examiner consents to extension request). Failure to timely file the written protest shall constitute a waiver of the right to protest the award recommendation. XXIII Ro iscd 02126'02 03- 080 MIAMI-DADE C'` � TNTY BID Nl`�, -. 3123 -3/07 -OTR -CW B. Award Recommendations Over $25,000 and up to $100,000 Award recommendations for contracts and purchases involving the expenditure of over $25,000 up to and including $100,000 shall be posted by 9:00 a.m., every Monday in the lobby of the Stephen P. Clark Center, 111 NW IS` Street, Miami, FL 33128. Such recommendations shall be in writing and shall identify the bidder or proposer to whom the award is being recommended and the basis therefore. It is the responsibility of the bidder or proposer to monitor such bulletin after bid opening or proposal submission to ascertain that a recommendation for award has been made. Participants can call the Awards Line at 305-3754724 or (800) 510-4724, or contact the person identified on the cover page of the solicitation. The bidder or proposer must file a protest with the Clerk of the Board within five (5) working days of the posting of the award recommendation, together with the $500 nonrefundable filing fee. Award recommendations for which a protest is not received within the five (5) working day period shall be awarded in accordance with the department's recommendation. Not later than twenty (20) working days from the filing of the protest, the Director of the issuing department shall review the written recommendation for award and the written protest, and after consultation with the County Attorney, issue a recommendation to the County Manager for final disposition of the protest. The department shall provide an opportunity to settle the protest by mutual agreement within five (5) working days of the filing of the protest. C. Award Recommendations $25,000 and Less Award recommendations for contracts and purchases involving the expenditure of $25000 or less are considered final and may not be protested. 1.8 CONTRACTUAL OBLIGATIONS A. Rules, Regulations, Licensing Requirements The successful bidder shall comply with all laws and regulations applicable to the goods and/or services contained in this bid solicitation. The bidder is presumed to be familiar with all Federal, State and local laws, ordinances, codes and regulations that may in any way affect the goods and/or services offered. B. County Contractors Employment and Procurement Practices Affidavit In accordance with the requirements of Ordinance 98-30, all firms with annual gross revenues in excess of $5 million, seeking to contract with XXIV Revised 02%2WO2 03- 080 MIAMI-DADE C"TJNTY BID Y—: 3123 -3/07 -OTR -CW Miami -Dade County shall, as a condition of award, have a written Affirmative Action Plan and Procurement Policy on file with the County's Department of Business Development. Said firms must also submit, as a part of their proposals/bids to be filed with the Clerk of the Board, an appropriately completed and signed Affirmative Action Plan/Procurement Policy Affidavit. Firms whose Boards of Directors are representative of the population make-up of the nation are exempt from this requirement and must submit, in writing, a detailed listing of their Boards of Directors, showing the race or ethnicity of each board member, to the County's Department of Business Development. Firms claiming exemption must submit, as a part of their proposals/bids to be filed with the Clerk of the Board, an appropriately completed and signed Exemption Affidavit in accordance with Ordinance 98-30. These submittals shall be subject to periodic reviews to assure that the entities do not discriminate in their employment and procurement practices against minorities and women - owned businesses. It will be the responsibility of each firm to provide verification of their gross annual revenues to determine the requirement for compliance with the Ordinance. Those firms that do not exceed $5 million annual gross revenues must clearly state so in their bid proposal. Any bidder/respondent which does not provide an affirmative action plan and procurement policy may not be recommended by the County Manager for award by the Board of County Commissioners. (See Appendix - Section 1) , C. Conditions of Material and Packaging (1) Unless otherwise specified in the Special Conditions or Technical Specifications, all containers shall be suitable for shipment and/or storage and comply with the County's Recycled Packaging Resolution No. 738- 92. (See Appendix'- Section 1) (2) All goods furnished shall be fully guaranteed by the successful bidder against factory defects and workmanship. The successful bidder at no expense to the County shall correct any defects, which may occur within the period of the manufacturer's standard and/or any implied warranty. The Special Conditions may supersede the standard manufacturer's warranty. D. Subcontracting (1) Unless otherwise specified in this bid solicitation, the successful bidder shall not subcontract any portion of the work without the prior written consent of the County. The ability to subcontract may be further limited by XXV Rmwd 02J26,102 03- 080 MIAMI-DADE C 1NTY BID t' ' : 3123 -3/07 -OTR -CW the Special Conditions. Subcontracting without the prior consent of the County may result in termination of this bid solicitation for default. (2) Quarterly reporting when a subcontractor is utilized: The successful bidder is advised that when a subcontractor is utilized to fulfill the terms and conditions of this bid solicitation, County Resolution No. 1634-93 will apply to this bid solicitation. This resolution requires the successful bidder to file quarterly reports as to the amount of contract monies received from the County and the amount that have been paid by the successful bidder directly to certified Black, Hispanic and Women -Owned businesses, performing part of this bid solicitation work. Additionally, the listed businesses are required to sign reports, verifying their participation in this bid solicitation work and their receipt of such monies. The requirements of this resolution shall be in addition to any other reporting requirements by Federal, State or local laws, ordinances or administrative orders. - (3) Where subcontracting is permitted, the successful bidder shall obtain written consent of the County prior to utilizing the subcontractor. All actions of any subcontractor are the sole responsibility of the successful bidder. Note: This requirement is separate and independent from any requirements that may be contained in the Special Conditions, Paragraph 2.2. Listing of subcontractors is required on certain contracts. The requirements of this subsection shall apply to those county contracts for purchase of supplies, materials or services, including professional services which involve the expenditure of $100,000 or more where the contract specifications do not expressly preclude the use of subcontractors to perform a portion of the work. This contract provides that it shall be a condition of award for the successful bidder to provide such listing if required. Section 10-34 of this Code governs the subcontractor listing requirements for contracts for public improvements. (See Appendix Section 1) Sec. 10-34 Listing of Subcontractors required The requirements of this section shall apply to those county Public Health Trust construction contracts in which a bidder may use a subcontractor which involve the expenditure of 100,000 or more. Such contracts shall require the entity contracting with the county to list all first tier subcontractors who will perform any part of the contract and all suppliers who will supply materials for the contract work direct to such entity. When a competitive process is utilized to select the entity that will contract with the county, the specifications shall provide that it shall be a condition of award for the successful bidder to provide such listing, if required. XXVI Revised 02•'16/02 03- 080 MIAMI-DADE C ' TNTY BID r 3123 -3/07 -OTR -CW (4) In accordance with County Ordinance No. 97-35 (Fair Subcontracting Policies), all successful bidders/respondents on County Contracts in which subcontractors may be used, shall be subject to and comply with Ordinance 97-35 as amended, requiring bidders/respondents to provide a detailed statement of their policies and procedures for awarding subcontracts which: a) Notifies the broadest number of local subcontractors of the opportunity to be awarded a subcontract; b) Invites local subcontractors to submit bids in a practical, expedient way; C) Provides local subcontractors access to information necessary to prepare and formulate a subcontracting bid; d) Allows local subcontractors to meet with appropriate personnel of the bidder to discuss the bidder's requirements; and e) Awards subcontracts based on full and complete consideration of all submitted proposals and in accordance with the bidder's stated objectives. All bidders/respondents seeking to contract with the County shall, as a condition of award, provide a statement of their subcontracting policies and procedures. The County Manager for award by the Board of County Commissioners may not recommend Bidders/Respondents who fail to provide a statement of their policies and procedures. (See Appendix — Section 1) E. Assignment The successful bidder shall not assign, transfer, or otherwise dispose of this contract, including any rights, title or interest therein, or their power to execute such contract to any person, company, or corporation without the prior written consent of the County. F. Delivery Unless otherwise specified in this bid solicitation, prices quoted shall be F.O.B. Destination with freight included in the proposed price. G. Employee is the Responsibility of the Successful Bidder The employee of the successful bidder shall be considered to be, at all times, employee of the successful bidder under its sole direction and not XXVII Revised =6.102 03-.080 MIAMI-DADE C NTY BID N '3123 -3/07 -OTR -CW an employee or agent of the County. The successful bidder shall supply a competent and physically capable employee. The County may require the successful bidder to remove an employee it deems unacceptable. Each employee shall wear proper identification. H. Indemnification of County by the Successful Bidder The successful bidder shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful bidder or its employees, agents, servants, partners, principals or subcontractors. The successful bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. The successful bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. I. Protection of Property All existing structures, utilities, services, roads, trees, shrubbery, etc. shall be protected against damage or interrupted services at all times by the successful bidder during the term of this contract. The successful bidder shall be held responsible for repairing or replacing property, to the satisfaction of the County, which is damaged by reason of the successful bidder's operation on County property. J. Collusion Bids from related parties. Where two (2) or more related parties each submit a bid or proposal for any contract, such bids or proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or proposals. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or proposals found to be collusive shall be rejected. XXVIII Revised 02'26'0: 03- 080 MIAMI-DADE `UNTY BID .:3123 -3/07 -OTR -CW Bidders or Proposers who have been found to have engaged in collusion may be considered non -responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.9 MODIFICATION OF THE CONTRACT The contract may be modified by unilateral action of the County or by mutual consent, in writing, and through the issuance of a modification to the contract, purchase order, change order or award sheet, as appropriate. 1.10 TERMINATION OF CONTRACT A. Termination for Convenience The County, at its sole discretion, may terminate this contract without cause by providing the successful bidder with thirty (30) day advance notice. Upon the receipt of such notice, the successful bidder shall not incur any additional costs under this contract. The County shall be liable only for reasonable costs incurred by the successful bidder, as determined by the County, regardless of the method of payment required by this contract. The County shall be the sole judge of "reasonable costs." B. Termination for Default The County may terminate this contract upon the failure of the successful bidder to comply with any provision and/or requirements of this contract. The County's decision not to take action upon failure of the successful bidder to perform shall not be construed as a waiver of the ability of the County to take additional action at a later date and time. The County shall also have the ability to place the successful bidder on probation and/or terminate any portion of this contract. The date of termination shall be stated in a written notice to the successful bidder. In the event the successful bidder is terminated for default, the County reserves the right to re -procure the goods and/or services from the next lowest responsive responsible bidder or re -solicit the goods and/or services. The County may further charge the successful bidder any differences in cost between the successful bidder's price and the re -awarded price and/or any costs associated with re -awarding or re -soliciting this contract: The County may also debar or suspend the successful bidder from conducting business with the County, and/or eliminate the defaulted contractor from consideration in future bid solicitation, in accordance with appropriate County ordinances, resolutions and/or administrative orders. C. - Ordinance 93-137 Any individual or corporation or other entity that attempts to meet its contractual obligations with the county through fraud, misrepresentation XXIX Rmsed 0226N2 03- 080 MIAMI-DADE C 'NTY BIDPJ - - 3123 -3/07 -OTR -CW or material misstatement, the county shall, whenever practicable, terminate the contract. The county as a further sanction may terminate or cancel any other contracts with such individual or other entity. Such individual or entity shall be responsible for all direct or indirect costs associated with such termination or cancellation, including attorney's fees. Notwithstanding, any individual or entity who attempts to meet its contractual obligations with the county through fraud, misrepresentation or material misstatement may be disbarred from county contracting for up to five (5) years. 1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE ORDERS To request a copy of any ordinance, resolution and/or administrative order cited in this bid solicitation, the bidder must contact the Clerk of the Board at (305) 375-5126. Revised 0226!02 Q 03 080 MIAMI -DADS C NTY BID N 3123 -3/07 -OTR -CW SECTION 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: TO PRE-OUALIFY BIDDERS The purpose of this Invitation to Bid is to pre -qualify potential bidders for future bidding through the submission of documents and forms which verifies that the bidder meets or exceeds minimum criteria. All bidders which meet or exceed the criteria established in the Invitation to Bid shall be placed on a Pre -Qualification List that may be accessed by County departments in order to obtain price quotations for the provision of Office Trailers for rental on a monthly basis.. 2.2 INTENTIONALLY OMITTED 2.3 INTENTIONALLY OMITTED 2.4 TERM OF CONTRACT: TWENTY-FOUR (24) MONTHS This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Notice of Award Letter which is distributed by the County's Department of Procurement Management, Bids & Contracts Division; and contingent upon the completion and submittal of all required bid documents. The contract shall remain in effect for twenty-four (24) months and upon completion of the expressed and/or implied warranty period. 2.5 OPTION TO RENEW FOR THREE (3) ADDITIONAL YEAR(S) (With Price Adiustment) The prices for a three (3) year period from effective date shall be consistent with the provisions outlined in section 2.7 of these terms and conditions; at which time Dade County shall have the option to renew for an additional three (3) years on a year to year basis. At that time Dade County will consider adjustment to price based on the Consumer Price Index (CPI) for Miami -Fort Lauderdale Other Goods and Services. It shall be further understood that the County reserves the right to reject any price adjustments submitted by the bidder and/or to terminate the contract with the bidder based on such price adjustments. Continuation of the contract beyond the initial period is a County prerogative; not a right of the bidder. This prerogative may be exercised only when such continuation is clearly in the best interest of the County. In the event that the bidder declines the County's right to exercise the option period, the County will consider the successful bidder in default and affect its eligibility for future contracts. NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE ONLY FOR THOSE ITEMS ORIGINALLY AWARDED. 1 MIAMI-DADE CC. .4TY BID N A23 -3/07 -OTR -CW 2.6 METHOD OF AWARD TO PRE -QUALIFIED BIDDERS WHO WILL BE. INVITED TO PARTICIPATE IN SPOT MARKET PURCHASES Award of this contract will be made to all pre -qualified responsive, responsible bidders whose bid meets the minimum requirements established in Section 3.0 of this invitation to bid. These awarded bidders shall be pre -qualified to participate in spot market purchases as required by the County on a periodic basis. When such spot market purchases are identified, the awarded bidders shall be invited to offer a fixed price for a specific purchasing period. The Bidder offering the lowest fixed price and meeting the Spot Purchase specifications, provided the insurance requirements are met prior to the award of the Spot Purchase, shall be awarded the Spot Purchase for the specific period. The award to one Bidder for that period does not preclude the ability of the remaining pre -qualified Bidders from submitting offers for other specific periods. NOTE: See Insurance Requirements listed in Section 2.0, paragraph 2.11 of this bid solicitation Ouote Procedures When the need for an office trailer is identified, the using agency shall contact all pre- qualified bidders for quotations. Sealed quotations must be submitted within the time frame specified on the Invitation to Quote. Late quotations shall not be taken into consideration. The using agency shall be responsible for obtaining and verifying the bidders insurance certificate with GSAMSK MANAGEMENT. No purchase order or notice to proceed shall be issued until these requirements are met. Additional Awardees While the County will award all bidders complying with the provisions established in Section 3.0 at the inception of this bid solicitation, it reserves the right to add vendors to this contract at any time after the first three(3) months of the life of this contract provided the prospective additional awardees have met all the requirements of Section 2.0 Paragraph 2.11 and Section 3.0 Paragraph 3.1 and met all other County Vendor Registration and Appendix to Section 1.0 General Terms and Conditions Affidavits Requirements. 2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF THE OUOTATION: If the bidder is awarded a contract under this bid solicitation, the prices proposed by the bidder shall remain fixed and firm during the term of the quotation. 2.8 INTENTIONALLY OMITTED 2.9 INTENTIONALLY OMITTED 2 03- 080 MIAMI -DARE C( 1TY BID N% .6123 -3/07 -OTR -CW 2.10 INTENTIONALLY OMITTED 2.11 INDEMNIFICATION AND INSURANCE - (1) GENERAL SERVICE AND MAINTENANCE CONTRACT Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners princi als or subcontractois. _ Provider shall pay all claims and losses in connection therewith and shall inve g to and defend all claims, suits or -actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided. The vendor shall furnish to, Metropolitan Dade County, c/o Department of Procurement Management, Bids & Contracts Division, 111 N.W. 1st Street, Suite 2350, Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Public Liability Insurance on a comprehensive basis in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Dade County must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. 3 03-- 080 MIAMI -DADS C(. _ ATY BID N 3123 -3/07 -OTR -CW All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class W as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida", issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will. indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this Agreement. Issuance of a purchase order is contingent upon the receipt of the insurance documents within fifteen (15) calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Invitation To Bid, the Bidder shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the County. If the Bidder fails to submit the required insurance documents in the manner prescribed in this Invitation To Bid within twenty (20) calendar days after Board of County Commission approval, the Bidder shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder may be prohibited from submitting future Proposal to the County in accordance with Section 1.0, para 1.6 of the General Terms and Conditions. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the Bidder in accordance with Section 2.5 of the Special Conditions. If insurance 4 03- 080 2.12 2.13 2.14 2.15 2.16 2.17 MIAMI -DADS ( INTY BID N .:3123 -3/07 -OTR -CW certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the Invitation To Bid; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendar days, the County may, at its sole discretion, terminate this contract for cause and seek re -procurement charges from the Bidder in conjunction with Section 1.10, of the General Terms and Conditions. INTENTIONALLY OMITTED INTENTIONALLY OMITTED INTENTIONALLY OMITTED METHOD OF PAYMENT: MONTHLY INVOICES The successful bidder(s) shall submit monthly invoices by the tenth (10th) calendar day. of each month. These invoices shall be submitted to the County using department(s) that requested the service through a purchase order. The invoices shall reflect the appropriate purchase order number, the service location(s) and the type of service provided to the County in the prior month. SHIPPING TERMS: F.O.B. DESTINATION All bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized County representative at various locations within Miami -Dade County. COMPLETION OF WORK FROM DATE OF NOTICE TO PROCEED The Bidder shall state in its proposal the number of calendar days from the date of the Notice To Proceed in which it will guarantee to complete the work, repair, and/or service. A verbal instruction from an authorized County representative shall constitute sufficient notice to the vendor to commence work. Time for completion may be considered a factor in determining the successful bidder. The completion date shall not exceed thirty (30) calendar days after date of Notice to Proceed. All work shall be performed in accordance with good commercial practice and the work schedule and completion dates shall be adhered to by the successful bidder(s); except in such cases where the completion date will be delayed due to acts of God, strikes, or other causes beyond the control of the bidder. In these cases, the bidder shall notify the County of the delays in advance of the original completion date so that a revised completion date can be negotiated. 5 03- 080 MIAMI-DADE CC .1TY BID N� 123 -3/07 -OTR -CW Should the bidder(s) to whom the contract(s) is awarded fail to complete the work within the number of days as stated in its proposal, it is hereby agreed and understood that the County reserves the authority to cancel the contract with the bidder and to secure the services of another vendor to complete the work. If the County exercises this authority, the County shall be responsible for reimbursing the bidder for work which was completed and found acceptable to the County in accordance with the bid specifications. In addition, the County may, at its option, request payment from the bidder, through an invoice or credit memo, for any additional costs over and beyond the original bid price which were incurred by the County as a result of having to secure the services of another vendor. If the bidder fails to honor this invoice or credit memo, the County may suspend the bidder from submitting bid proposals on County contracts for a minimum period of six (6) months. 2.18 INTENTIONALLY OMITTED 2.19 INTENTIONALLY OMITTED 2.20 CONTACT PERSONS: For any additional information regarding the specifications and requirements of this contract, Contact: Virginia Howard, CPPB at (305) 375-1077. 2.21 COUNTY-WIDE/STATE-WIDE USAGE Any governmental, not-for-profit or quasi -governmental entity in the State of Florida may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s) at 2% above the contract price, consistent with the Miami -Dade County Surcharge Fee Ordinance No. 98-43. This 2% surcharge fee shall not apply to purchases made by Miami -Dade County, but shall be added to the contract price by the vendor for purchases made by other entities availing themselves of this contact. Each governmental, not-for-profit or quasi -governmental entity which uses the contract(s) resulting herefrom shall provide to the Miami -Dade County Department of Procurement Management a report of purchases made under this contract on a quarterly basis as outlined in the attached "Quarterly Agency Report" form. Each Governmental, not-for-profit or quasi -governmental entity which uses a contract(s) resulting here from, will establish its own contract, place its own orders, issue its own purchase orders, be invoiced therefrom and make its own payments, determine shipping terms and issue its own exemption certificates as required by the bidder. It is understood that unless specified in Section 2, paragraph 2.16, entitled "Shipping Terms", all prices shall be quoted, "FOB Destination." For entities other than those belonging to Miami -Dade County or those located outside of the geographical boundaries 6 03- 080 MIAMI-DADE C( 4TY BID Nk ,123 -3/07 -OTR -CW of Miami -Dade County, the successful vendor shall be entitled to ship goods on an "FOB Destination, Prepaid and Charged Back" basis. This allowance shall only be made when expressly authorized by a representative of the entity, prior to shipping the goods. It is also understood and agreed that Miami -Dade County is not a legally binding party to any contractual agreement made between any governmental unit and the bidder as a result of this bid. SURCHARGE FEE AND QUARTERLY SUMMARY REPORT Per Miami -Dade County Surcharge Fee Ordinance No. 98-43, please be advised that this contract is subject to a user surcharge fee in the amount of 2% on all sales to governmental, not for profit or quasi governmental entity, OTHER THAN MIAMI- DADE COUNTY, resulting from this contract or any contract resulting from this solicitation and the utilization of the County contract price and the terms and conditions identified herein. Vendors shall be required to furnish the attached "Quarterly Surcharge Payment Report" in a timely manner. Quarterly reports and all applicable payments must be submitted to Department of Procurement Management (DPM)/Administrative and Fiscal Division, no later than 15 days after the end of each quarter, regardless of the value of sales during the preceding quarter. By submission of these sales summary reports and corresponding surcharge fees, the vendor is attesting to their correctness. All such reports and fees shall be subject to audit by Miami -Dade County. Failure to submit the following Quarterly Surcharge Payment Report and make applicable payments in a timely manner may result in termination or cancellation of contract with the non -conforming vendor and any and all remedies relating to the collection of such fees shall be enforceable. Additionally, any re -procurement charges may be charged to the vendor in default. Willful failure or falsification of sales reports or failing to make timely payments of the surcharge fee shall constitute sufficient cause for terminating the contract for cause of the non -conforming ve'hdor. 03- 080 MIAMI-DADE C, NTY BID N 3123 -3/07 -OTR -CW MIAMI-DADE COUNTY Department of Procurement Management Finance Section 111 N.W. 1st Street Suite 2350 MIAMI, FLORIDA, 33128 (305)375-1487 Agency Instructions for Completing Quarterly Agency Report: (Report to be completed by all agencies utilizing Miami -Dade County contracts where the surcharge fee applies.) 1) Complete Section 1 using contact person name and information. 2) Complete Section 2 by completing information about the contract and vendor. Submit one report for each vendor and contract. 3) Complete Section 3 by recording the year and quarter that payment to the vendor was made. Submit one form for each quarter reported. 4) Complete Section 4 by recording purchase and payment amounts for the quarter recorded. Provide any comments if necessary. 5) Complete acknowledgement portion of form and sign. 6) The completed form must be returned by the due date stated below to: Department of Procurement Management (DPM) Administrative and Fiscal Division Finance Section 111 NW 1st Street Suite 2350 Miami, FL 33128 Quarterly Report Due Dates Note: Quarterly reports must be submitted to the Department of Procurement Management/Administrative and Fiscal Division/Finance Section, no later that 15 days after the end of each quarter, regardless of the value of the purchase or payment during the preceding quarter. Refer to charts below. Quarter Report Due Date V Quarter —January 1 — March 31 April 15 2'a Quarter - April 1 - June 30 July 15 Yd Quarter - July 1 - September 30 October 15 4" Quarter - October 1 - December 31 January 15 8 03- 080 NIIANII-DADE C( TTY BID Nk ,123 -3/07 -OTR -CW MIAMI-DADE COUNTY DEPARTMENT OF PROCUREMENT MANAGEMENT Administrative and Fiscal Division 111 NW 1" Street, Suite 2350 Miami, FL 33128 QUARTERLY AGENCY REPORT Report of Purchases Made using Miami -Dade County Contracts Requiring 2 % Surcharge ECTION 1— Agency Informatio Agency Contact Person Name Address E -Mail Address ECTION 2- Contract Informatio Contract No. Date Title Telephone Number Fax Number Title Vendor Name ECTION 3 - Applicable Reporting Per Check the appropriate box. Submit one form for each quarter and each vendor. Year ❑Jan. 1 - March 31 []April 1- June 30 ❑ July 1 - Sept. 30 ❑Oct. 1 - Dec. 31 (1" Quarter) (2id Quarter) (3rd Quarter) (0 Quarter) ECTION 4- Purchase/Payment amoun Purchase amount under contract for quarter stated above $ Payment amount to vendor for quarter stated above $ Comments By submission of this Quarterly Agency Report of purchases made under the referenced Miami - Dade County contract, I certify the correctness of the information. I understand that all reports may be subject to an audit by Miami -Dade County or a designee. Authorized Signature Title/Position Held Date Submit completed report to above address or fax to (305) 372-6128. E 03- 080 MIAMI-DADE CC .-TrY BID N, 123 -3/07 -OTR -CW IMPORTANT NOTICE TO VENDORS This bid contains contractual language, which allows municipal and quasi -governmental entities to access the terms and conditions of the contract. After award the following entities will receive copies of our contract Award Sheet. Please feel free to contact the Purchasing Agents listed below to promote the usage of the commodities or services that you were awarded. ENTITY CONTACT TITLE ADDRESS CITY/ST PHONE Bal Harbour Village Jeanette Horton Village Clerk 655 %th Street Bal Harbour, Florida 33154 305-866-4633 Broward Community College Robert Persiano Assistant Director 225 E. Las Olas Blvd. Ft. Lauderdale. FL 33301 954-761-7485 Broward County Glenn R. Cummins Director of Purchasing 115 So. Andrews Ave. Room 212 Ft. Lauderdale. FL 33301 954-357-6070 Broward County Sheriffs office Auret M. Tomey- Imbert Sr. Purchasing Agent 2601 W. Broward Boulevard Fort Lauderdale. FL 33312 954-831-8170 Charlotte County Bd. of Countv Kimberly A. Corbett Director of Purchasing 18500 Murdock Circle Suite 344 Port Charlotte. FL 33948- 1094 941-743-1372 City of Aventura Jeff Shields Purchasing Agent 19200 W. Country Club Dr. Aventura. FL 33180 305.466-8925 City of Boca Raton Carol Thomas Purchasing Manager 201 W Palmetto Park Rd Boca Raton. FL 33432 561-393-7871 City of Boynton Beach Carol Doppler Buyer 100E. Boynton Beach Blvd. Box 310 Boynton Beach, Florida 33425-0310 561-742-6323 City of Bradenton Ed J. Hargaden Purchasing Director 1300 6th Street West Bradenton. FL 34205 941-714-7502 City of Coral Gables Carmen Lizama Purchasing Director 2800 SW 72nd Ave. Miami. Florida 33155 305-460-5101 City of Deerfield Beach Donna M. Council Purchasing Agent 210 Goolsbv Blvd. Deerfield. Florida 33442 954-480-4380 Citv of Dunedin Chuck Anknev Purchasing Manager P.O. Box 1348 Dunedin. FL 34697-1348 727-298-3077 City of Eustis Russ Wetherington Purchasing Manager P.O. Drawer 68 Eustis. FL 32727-0068 352-483-5475 City of Florida Citv Eugene Leon Pro"ect Manager 404 W. Palm Drive Florida City. FL 33034 305-247-8221 City of Fort Pierce Gelencia Carter Buyer 100 N. U.S. Hwy #1 Fort Pierce. FL 34954-1480 561-460-2200 City of Fort Walton Beach Mike Tatun Purchasing Director P.O. Box 4009 Fort Walton Beach. FL 32549 850-833-9523 City of Hallandale/Central Services Dept. Art Andrews Purchasing Supervisor 400 S. Federal Highway Hallandale, Florida 33009 954-457-1332 Citv of Hialeah Manuel Rodriguez Purchasing Aide 501 Palm Avenue Room 304 Hialeah. Florida 33011 305-883-8056 City of Hollywood John L. Weyrauch Director P.O. Box 229045 Hollywood. Florida 33022- 9045 954-921-3210 City of Homestead Brian O'Connor Acting Purchasing Director 790 Homestead Boulevard Homestead, F1 33030-6299 305-247-1801 City of Leesburg Mark Raiford Purchasing Manager P.O. Box 490630 Leesburg. FL 34748-0630 352-728-9880 Citv of Longwood Karen Behling Buyer 175 W. Warren Avenue Longwood. FL 32750 407-260-3483 Citv of Margate Connie Guzzi Buyer 1 5790 Margate Blvd. Margate. FL 33063 954-972-6454 City of Melbourne David McCue Purchasing Manager 900 E. Strawbridge Avenue Melbourne. FL 32901 321-953-6271 City of Miami Glen Marcos Assistant Director 444 SW 2nd Ave. 6th Floor Miami. FL 33130 305-416-1921 City of Miami Beach Gus Lopez Procurement Director 1700 Collins Ave. Miami Beach. Fl 33139 1 305-673-7495 City of Miami Springs Patricia Bradley Admin. Assist 111 201 Westward Drive Miami Springs. Florida 33166 305-885-4581 10 03- 080 MIAMI -DARE C VTY BID N 3123 -3/07 -OTR -CW City of North Miami Pam Thompson Purchasing Agent 776 NE 125th Street North Miami. Florida 33161-0847 305-893-6511 City of North Miami Beach Lynn Gribble Purchasing Manager 17011 N.E. 19th Avenue North Miami Beach. Florida 33162 305-948-2976 City of a-Locka Rona M. Sandler Purchasing Officer 101 N. Perviz Ave. a-Locka. FL 33054 305-953-2825 City of Panama City Larry Adkison Purchasing Director 519 East 7th Street Panama City. FL 32401- 3036 850-872-3070 City of Pembroke Pines Denise Lamazare Acct. Clerk 111 13975 Pembroke Road Pembroke Pines. FL 33027 954-450-6918 City of Pompano Beach Ernie Siegrist General Servs. Director 1190 NE 3 Ave. Bldg. C Pompano Beach. FL 33060 954-786-4098 City of Port St. Lucie Cheryl Sharaberg Deputy Director 121 S.W. Port St. Lucie Blvd. Bld . A Port St. Lucie. FL 34984 561-871-7390 City of South Miami Kathy Vazquez Purchasing Manager 6130 Sunset Drive South Miami, FL 33143 305-663-6339 City of Sunny Isles Beach Jean Watson Finance Director 17070 Collins Ave. Sunny Isles Beach, FL 33160 305-94740606 City of St. Augustine Tim Burchfield Director P.O. Box 210 St. Augustine. FL 32085 904-825-1015 City of St. Petersburg Louis S. Moore Director P.O. Box 2842 St. Petersburg, FL 33731 727-893-7027 City of Tampa Kendal E. Ca az Purchasing Manager 306 E. Jackson St.. 2nd FIT. East Tampa. FL 33602 813-274-8353 City of Venice Larry Miller Purchasine Director 201 West Venice Avenue Venice. FL 34285 941-486-2626 City of West Palm Beach Nora Laudermilk Purchasing Admin. 1045 Charlotte Ave. West Palm Beach. FL 33401 516-659-8036 City of Winter Springs Nancy Vobomik Purchasing Coordinator 1126 E. State Rd. 434 Winter Springs. FL 32708- 2799 407-327-5959 Collier County Purchasing Steve Carrell Purchasine Director 371OFstey Ave. Na les. FL 34104 941-436-6437 County of Volusia Donna Wagner Senior Purchasing Agent 123 W. Indiana Ave.. 3rd Floor Deland. FL 32720-4608 386-943-7009 Doris Ison South Dade Community Health Center Ivory L. Williams Procurement Specialist 1 10300 S.W. 216th Street Miami. FL 33190 305-257-2581 Hillsborough County Purchasing Lynne Fillmon Purchasing P.O. Box 31601 Tampa. FL 33601 813-301-7060 Indian Creek Village Melissa Garcia Village Clerk 9080 Bay Drive Indian Creek FL 33154 305-865-4121 Jackson Health System Veronica Smith Manager — Bids and Contracts 1611 N.W. 12th Ave. ETBO66 Miami. FL 33136 305-585-5261 Lee County Board of C.CJ Division of Purchasing Janet Shahan, CPPB Director P.O. Box 398 Ft. Myers, Florida 33902- 398 941-339-6260 Lee County School District Dale L. Wilson Director of Purchasing 3308 Canal Streett Ft. Myers, Florida 33916- 6594 941-479-4256 Leon County School Board Byron Williams Director ofPurchasing 2757 West Pensacola Street Tallahassee, Florida 32303 850-487-7282 Miami Dade Community College Linda Pagliaro Director of Purchasing 11011 S.W. 104th Street Miami. FL 33176 305-237-2400 Miami Dade County Public Schools Joseph Gomez District Director 1450 NE 2nd Ave. Room 364 Miami, FL 33132 305-995-2352 Pinellas BOCC Lula Banks Purchasing Director 400 S. FT. Harrison Ave. Annex Bldg. Clearwater. FL 33756 727-464-3311 School Board of Sarasota I John O'Donnell Materials Manager 101 Old Venice Rd. Osprey. FL 34229 941 486-2183 11 03- 080 NIIANII-DADE G TBID N 3123 -3/07 -OTR -CW County South Florida Water Management District Jessica Flathman Acting Procurement Director 3301 Gun Club Road West Palm Beach. FL 33406 561-682-2823 St. Johns County School Board Frank Clark Purchasing Director 299 School House Rd. St. Augustine. FL 32084 904-826-3312 Town of Bay Harbor Islands Joseph Fox Sup. Public Works 9665 Bay Harbor Terrace Bay Habor Islands. FL 33154 305-866-6241 Town of Davie Herb H man Procurement Mana er 6591 Oranjee Drive Davie. FL 33314 954-797-1016 Town of Surfside B. Carcasses Town Clerk 9293 Harding Avenue Surfside. Florida 33154 305-861-4863 University of Miami Siomara Truillio Director of University Purchasing 1507 Levante Ave. Room 344 Coral Gables. FL 33124- 1433 305-284-2420 Village of Key Biscayne I C. Samual Kissinger I Village Manager 1 85 W. Mclntry Street Key Biscayne. FL 33149 1 305-365-5500 2.22 ACCIDENT PREVENTION AND REGULATIONS: Precautions shall be exercised at all times for the protection of persons and property. All Contractors and Sub -Contractors shall conform to all OSHA, State and County regulations while performing under the Terms and Conditions of this contract. Any fines levied by the above mentioned authorities because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 12 03. 080 MIAMI-DADE C NTY BID IN 3123 -3/07 -OTR -CW 2.23 COMPLIANCE WITH FEDERAL STANDARDS All items to be purchased under this bid shall be in accordance with all governmental standards, to include, but not limited to, those issued by the Occupational Safety and Health Administration (OSHA),the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). 2.24 DEMONSTRATION OF EQUIPMENT MAY BE REQUIRED DURING EVALUATION After the Bid Proposals are opened by the County, the bidders may be required to demonstrate the trailers which have been proposed for evaluation by, and at no cost to, the County. The purpose of the demonstration is to observe the trailers configuration and to verify its capability, suitability, and adaptability vis-a-vis the performance requirements stipulated in the bid. If a demonstration is required, the County will notify the bidder of such in writing and will specify the date, time and location of the demonstration. If the bidder fails to perform the demonstration on the specified dated stipulated in the notice, the County may elect to reject the bidder's proposal or to re- schedule the demonstration in its best interest. The County shall be the sole judge of the acceptability of the equipment in conformance with the bid specifications and its decision shall be final 2.25 OFFICE TRAILERS SHALL BE MOST RECENT MODEL AVAILABLE The trailers being offered by the Bidder shall be the most recent model available. Any optional components which are required in accordance with the Bid Specifications shall be considered standard equipment for purposes of this solicitation. Demonstrator models will not be accepted. Omission of any essential detail from these specifications does not relieve the vendor from furnishing a complete unit. The unit shall conform to all applicable O.S.H.A., State, and Federal safety requirements. All components, including but not limited to assists, wiring, accessory mountings, parts, connectors and adjustments, are to be in accordance with current S.A.E. standards and recommended practices. The engineering, materials and workmanship shall exhibit a high level of quality and appearance consistent with or exceeding industry standards 2.26 FURNISH AND SET IN PLACE REQUIREMENTS The successful bidder shall be required to furnish the materials or products identified in these bid specifications as well as to set in place or install materials or products at the facility designated by the County. The successful bidder shall also be required to provide adequate training to County personnel on the appropriate use of the materials or products if necessary. 13 03- 080 MIAMI -DADS CC 'TY BID N( 123 -3/07 -OTR -CW 2.27 INFORMATION SHEETS SHOULD BE SUBMITTED FOR EACH ITEM PROPOSED The Bid Proposal should be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.) for each item proposed by the bidder. Failure to meet this requirement may result in the bid being rejected. Decision of the County as to quality of the product based on submission of the information sheets shall be final. 2.28. LICENSES. PERMITS AND FEES The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Damages, penalties and or fines imposed on the County or the bidder for failure to obtain required licenses, permits or fines shall be borne by the bidder. 14 03- 080 MIANH-DADE CUuNTY BID NO. -.'3123-3/07-OTR-CW SECTION 3.0 TECEMCAL SPECIFICATIONS RENTAL OF OFFICE TRAILERS (VARIOUS SIZES) 3.1. SCOPE The successful bidder(s) are required to furnish and install Office Trailers (various sizes) which are air conditioned and fully equipped for use as office facilities. Trailers shall meet all applicable requirements of Florida/DCA CODE inclusive of mechanical and electrical systems. 3.2 MINIMUM REOUIREMENTS: 1. Bidder(s) shall have proof of five (5) years experience in the business of rental or leasing Office Trailers 2. Bidder(s) shall provide a list of sizes, which are available to lease or rent. 3. Bidder(s) shall state their capability as to the installation of Office Trailers. 4. Bidder(s) shall provide a list of the manufacturer(s) they represent. 5. Bidder(s) shall provide a list of at least five (5) sites where their leased or rental equipment is currently located. 15 03- 080 MIAMI-DADE CuJNTY BID NU.:3123-3/07-OTR-CW CLERK OF THE BOARD OPENING: 2:00 P.M. Stephen P. Clark Center ` \ WEDNESDAY 111 NW 1" Street May 15, 2002 17'' Floor, Suite 202 INVITATION TO BID Miami, Florida 33128-1983 ' SECTION 4.0 BID PROPOSAL FORMS PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN MIAMI-DADE COUNTY, FLORIDA NOTE: Miami -Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued DPM Date Issued: by:vh Bids & Contracts Division This Bid Proposal Consists of Pages 16through20 Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Proposal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Proposal, will be received at the office of the Clerk of the Board at the address shown above on behalf of the Dade County Board of County Commissioners until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Proposal Requirement. PRE -QUALIFICATION OF BIDDERS FOR RENTAL OF OFFICE TRAILERS (VARIOUS SIZES) FOR MIAMI-DADE COUNTY DEPARTMENTS FOR A TWO (2) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR THREE (3) ADDITIONAL YEARS ON A YEAR -BY -YEAR BASIS A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the contract by the successful bidder and Miami -Dade County DO NOT WRITE IN THIS SPACE ACCEPTED HIGHER THAN LOW NON-RESPONSIVE UNRESPONSIBLE DATE B.C.C. NO BID ITEM NOS. ACCEPTED COMMODITY CODE: 975-84 SR PROCUREMENT AGENT: VIRGINIA HOWARD, CPPB FIRM NAME: RETURN THREE COPIES OF BID PROPOSAL PAGES ONLY FAILURE TO SIGN PAGE 20 OF SECTION 4.0, BID PROPOSAL, WILL RENDER YOUR BID NON-RESPONSIVE 16 03-- 080 NIIAMI-DADE Cc, JNTY BID PROPOSAL FOR: Rental of Office Trailers FIRM NAME: BID ivO.: 3123 -3/07 -OTR -CW ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL company meets all the Minimum Requirements outlined in Section 3.0 to pre -qualify to Bid on the Rental Of Office Trailers 1. Successful bidders shall five (5) years experience in the business of rental or leasing Office Trailers 2. Provide a list of sizes of Office Trailers - which you have available to lease or rent. 3. Ability to install Trailers? 4. Manufacturer(s) you represent Yes No 17 03- 080 NIIANE-DARE CbuNTY BID.,, J.: 3123 -3/07 -OTR -CW BID PROPOSAL FOR: Rental of Office Trailers FIRM NAME: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 5. List five sites where you presently have your Office Trailers rented or Leased. Contact Person Contact Person Contact Person Contact Person Contact Person 18 03- OSO MIAMI -DADS CL,JNTY BID Nu.:3123-3/07-OTR-CW BID PROPOSAL FOR: Rental of Office Trailers ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated Addendum #9, Dated PART II: ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: AUTHORIZED SIGNATURE: TITLE OF OFFICER: 19 DATE: 03- 080 NIIAN 1-DADE COvNTY BID NG...3123-3/07-OTR-CW BID PROPOSAL FOR: Rental Of Office Trailers Prompt Payment Terms: % days net days FEI NO.: (Bidder Federal Employer Identification Number as used on Return Form 941) If none, Bidder Social Security No. The undersigned bidder certifies that this bid proposal is submitted in accordance with the bid specifications and conditions governing this bid, and that the bidder will accept any award(s) made to him as a result of this bid. FIRM NAME STREET ADDRESS CITY/STATE/ZIP CODE TELEPHONE NUMBER E-MAIL. FAX NUMBER *AUTHORIZED SIGNATURE Date *PERSON AUTHORIZED TO ENTER INTO CONTRACTUAL AGREEMENT PRINT NAME OF AFFIANT TITLE OF OFFICER FAILURE TO SIGN THIS PAGE, WILL RENDER YOUR BID NON-RESPONSIVE PXVISED 6129= th 20 03- 080 BID NO.: 3113 -3/07 -OTR -CW APPENDIX SECTION 1 GENERAL TERMS AND CONDITIONS AFFIDAVITS FORMAL BID 03-- 080 BID NO.: 31...i, -3/07 -OTR -CW �'. MIAMI-DADE COUNTY BID AFFIDAVITS DISABILITY NONDISCRIMINATION AFFIDAVIT (Resolution R-385-95) Section 1 (1.3 C) I, being duly first sworn, state that this firm, corporation, or organization is in compliance with and agrees to continue to comply with, and assure that any subcontractor, or third party contractor under this contract complies with all applicable requirements of the laws listed below including, but not limited to, those provisions pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations. and new construction. The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. Sections 225 and 611 including Title I, Employment; Title II, Public Services; Title III, Public Accommodations and Services Operated by Private Entities; Title IV, Telecommunications; and Title V, Miscellaneous Provisions. The Rehabilitation Act of 1973, 29 U.S.C. Section 794 The Federal Transit Act, as amended 49 U.S.C. Section 1612 The Fair Housing Act as amended, 42 U.S.C. Section 3601-3631 ■ MIAMI-DADE COUNTY DEBARMENT DISCLOSURE AFFIDAVIT (Ordinance 93-129) Section 1 (1.3 I) I, being duly first sworn, upon oath deposes and says that the bidder of this contract or his agents, officers, principals, stockholders, subcontractors or their affiliates are not debarred by Miami -Dade County. ■ MIAMI-DADE COUNTY COLLECTION OF TAXES, FEES AND PARKING TICKETS AFFIDAVIT (Ordinance 95-178) Section 1 (1.3 E) I, being first duly sworn state that in compliance with the procedures contained in Section 2-8.1(c) of the Code of Miami -Dade County, and as amended by Ordinance 95-178, this firm hereby certifies that the foregoing statements are true and correct. That all delinquent and currently due fees or taxes (including, but not limited to, real and personal property taxes, convention and tourist development taxes, utility taxes, and occupational license taxes) collected in the normal course by the Miami -Dade County Tax Collector and County issued parking tickets for vehicles registered in the name of the above firm, have been paid. ■ AFFIDAVIT RELATING TO INDIVIDUALS AND ENTITIES ATTESTING BEING CURRENT IN THEIR OBLIGATIONS TO MIAMI-DADE COUNTY (Ordinance 99-162) See Section 1 (1.3 O) I, being first duly sworn state that in compliance with County Ordinance 99-162, the bidder is not in arrears in any payment under a contract, promissory note or other loan document with the County, or any of its agencies or instrumentalities, including the Public Health Trust (hereinafter referred to as "County"), either directly or indirectly through a firm, corporation, partnership or joint venture in which the individual or entity has a controlling financial interest as that term is defined in Section 2-11.1(b)(8) of the County Code. Page 1 of 9 Revised 06/28/00 03- 080 BID NO.: :�.L23-3/07-OTR-CW ■ AFFIRMATIVE ACTION PLAN/PROCUREMENT POLICY AFFIDAVIT (Ordinance 98-30) Section 1(1.8 B) I, being duly first sworn, upon oath deposes that the bidder of this contract has a current Affirmative Action Plan and/or Procurement Policy, as required by Ordinance 98-30, processed and approved for filing with the Miami -Dade County Department of Business Development (DBD) under the file No. and the expiration date of Witness: Witness: Signature Signature Signature By: Legal Name and Title The foregoing instrument was acknowledged before me this FOR AN INDIVIDUAL ACTING IN HIS OWN RIGHT: By: day of FOR A CORPORATION, PARTNERSHIP OR JOINT VENTURE: By: with having the title of ❑ a corporation ❑ partnership ❑ joint venture ❑ DOES NOT APPLY - MY COMPANY'S REVENUE IS LESS THAN $5 MILLION Signature PLEASE NOTE. 57T 20 Ordinance 82-37 requires that all properly licensed architectural, engineering, landscape architectural, and land surveyors have an qigirmative action plan on file with the County. Ordinance 98-30 requires that firms that have annual gross revenues in excess of five (S) million dollars have an affirmative action plan and procurement policy on file with the County. Firms that have a Board of Directors that are representative of the population make-up of the nation are exempt. For questions regarding these requirements, please contact the Miami -Dade County Department of Business Development at 305-349-5960 This affidavit must be properly executed by the bidder and included with the bid proposal Page 2 of 9 Revised 06/28/00 '03r ost) BID NO.: 31_:,-3/07-0TR-CW ■ AFFIRMATIVE ACTION PLAN EXEMPTION AFFIDAVIT (Ordinance 98-30) Section 1 (1.8 B) I, being duly first sworn, hereby states that the bidder of this contract has a Board of Directors which is representative of the population make-up of the nation and hereby claims exemption in accordance with the requirements of Ordinance 98-30. Said bidder has a current Board of Directors Disclosure form, as required by Ordinance 98-30, processed and approved for filing with the Miami -Dade County Department of Business Development (DBD) under the file No. and the expiration date of Witness: Witness: Signature Signature By: Signature Legal Name and Title The foregoing instrument was acknowledged before me this day of 20 FOR A CORPORATION, PARTNERSHIP OR JOINT VENTURE: By: with M PLEASE NOTE: having the title of corporation ❑ partnership ❑ joint venture Ordinance 98-30 requires that firms that have annual gross revenues in excess of five (5) million dollars have an affirmative action plan and procurement policy on file with the County. Firms that have a Board of Directors that are representative of the population make-up of the nation are exempt. For questions regarding these requirements, please contact the Miami -Dade County Department of Business Development at 305-349-5960 This affidavit must be properly executed by the bidder and included with the bid proposal Page 3 of 9 Revised 06/28/00 03-- 080 BID NO.: 3,u3 -3/07 -OTR -CW ■ AFFIDAVIT (IF APPLICABLE TO THIS CONTRACT) (Ordinance 9944) See Section 1 (1.3 L) I, being first duly sworn state that in compliance with County Ordinance 99-44, hereby states that by accepting award of this contract I shall agree to pay the Living Wage required by Ordinance 99-44 to all employees assigned to this contract. I further understand that the current Living Wage applied to this contract is $8.56 per hour plus Health Benefits as described in the ordinance or $9.81 per hour without Health Benefits. NOTE SIGN AND NOTARIZE THE FOLLOWING PAGE. BY SIGNING AND NOTARIZING THE FOLLOWING PAGE YOU ARE ATTESTING TO PAGES 1 THROUGH 4 OF THE AFFIDAVITS Page 4 of 9 Revised 06/28/00 03- 080 BID NO.: 31.,., -3/07 -OTR -CW MIAMI-DADE COUNTY AFFIDAVITS SIGNATURE PAGE Liz Signature of Affiant Printed Name of Affiant and Title 20 Date Federal Employer Identification Number Printed Name of Firm Address of Firm SUBSCRIBED AND SWORN TO (or affirmed) before me this He/She is personally known to me or has presented Signature of Notary Print or Stamp Name of Notary Notary Public — State of Page 5 of 9 day of , 20— as identification. Type of identification Serial Number Expiration Date Notary Seal Revised 06/26/00 03- 080 BID NO.: 323 -3/07 -OTR -CW FAIR SUBCONTRACTING PRACTICES (Ordinance 97-35) Section 1 [1.8 D(5)] In compliance with Miami -Dade County Ordinance 97-35, the Bidder shall submit with the bid proposal a detailed statement of its policies and procedures (use separate sheet if necessary) for awarding subcontractors in accordance with Section 1, Paragraph 1.8D(5). ❑ NO SUBCONTRACTORS WILL BE UTILIZED ON THIS CONTRACT SW-- nary Page 6 of 9 Revised 02/28/00 03- 080 ' O 0 h`COUNTY I- -W �6111,9w%-611 9w,o Firm Name of Prime Contractor/Respondent: Bid No.: BID NO.: 3123 -3/07 -OTR -CW SUBCONTRACTOR/SUPPLIER LISTING (Ordinance 97-104) Section [1.8 D(4)] Title: This forms, or a comparable listing meeting the requirements of Ordinance No. 97-104 MUST be completed, signed and submitted by all bidders and respondents on County contracts for purchases of supplies, materials or services, including professional services which involve expenditures of $100,000 or more, and all bidders and respondents on County or Public Health Trust construction contracts which involve expenditures of $100,000 or more. A bidder or respondent who Is awarded the contract shall not change or substitute first tier subcontractors or direct suppliers or the portions of the contract work to be performed or materials to be supplied from those identified, except upon written approval of the County. This form, or a comparable listing meeting the requirements of Ordinance No. 97-104, MUST be completed, signed and submitted even though the bidder or proposer will not utilize subcontractors or suppliers on the contract. The bidder or proposer should enter the word "NONE" under the appropriate heading of sub form 100 in those instances where no subcontractors or suppliers will be used on the contract Business Name and Address of First Tier Subcontractor/Subconsultant Principal Owner Scope of Work to be Performed by Subcontractor/Subconsultant (Principal Owner) Gender Race Business Name and Address of Direct Supplier i` Principal Owner Supplies/Materials/Services to be Provided by Su lier (Principal Owner) Gender Race a a. auaJ auaa a1a0 aC'/■ ( Prime Contractor/Respondent's Signature F. 4. tions comameu in this auncontractor/Supptier Listing are to the best of my knowledge true and accurate Print Name Print Title Date (Duplicate if additional space Is needed) FORM 100 Page 7 of 9 Revised 02/28/00 MIAMI-DADE COUNTY CERTIFICATION OF RECYCLED ENVIRONMENTALLY ACCEPTED PACKAGING PRODUCT CONTENT RESOLUTION (R-738-92) Section 1 (1.8 C) MINIMUM CERTIFIED CONTENT Bid Item Number RECYCLED PRODUCTS RECOVERED MATERIALS RECYCABLE PRODUCTS % Composition Type of Material % Composition Type of Material % Composition Type of Material DEFINITIONS "Recycled Material" shall be defined as any waste material or by-products that have been recovered or diverted from solid waste. "Recycled Product" shall be defined as any product which is in whole or in part composed of recovered materials. "Recyclable Product" shall be defined as the ability of a product and its packaging to be reused, reconditioned for use, or recycled through existing recycling collection programs. "Waste Reducing Product" shall be defined as any product which will result in less waste generated due to its use rather than another product designed to serve the same function with a greater waste generation rate. This shall include, but not limited to those products that can be reused, refilled or have a longer life expectancy and contain a lesser amount of toxic constituents. I have the knowledge to certify and do so by certify that the Minimum Materials Content in our product(s) are as speed on this form and conform with the definitions as shown above. NAME ADDRESS CITY STATE ZIP SIGNATURE TITLE Printed on Recycled Paper Page 8 of 9 Revised 02/25/00 ITB SECTION 4.0 FORMAL BID. DOC Revised 4/12/99 03- 080 BID NO.: 3123 -.,,07 -OTR -CW \ . • ' LIVING WAGE AFFIDAVIT (County Ordinance 99-44) Complete this affidavit if this bid is for a service as outlined in Section 1.0 General Conditions, paragraph 1.3 L of this bid. If bid is not for a covered service, check box below. I, being first duly sworn hereby state and certify that in compliance with County Ordinance 99-44 and Section 2-8.9 of the Miami -Dade County Code, by accepting award of this contract, the bidder or proposer agrees to pay the living wage required by County Ordinance 99-44 to all employees assigned to this contract. The bidder or proposer further understands that the current living wage applied to this contract is $8.56 per hour plus health benefits as described in the ordinance, or $9.81 per hour without health benefits. 0 Signature of Affiant Printed Name of Affiant and Title Kc Date Federal Employer Identification Number Printed Name of Firm Address of Firm SUBSCRIBED AND SWORN TO (or affirmed) before me this day of , 20_. He/She is personally known to me or has presented Signature of Notary as identification. Type of identification Serial Number Print or Stamp Name of Notary Expiration Date Notary Public — State of Notary Seal ❑ This bid is NOT for a covered service as outlined in section 1.0 General Conditions para. 1.3L of this bid. Printed on Recycled Paper Page 9 of 9 11/1/00 03- 080 2 AWARD UNDER MIAMI-DADE COUNTY CONTRACT NO. 3123 -3/07 -OTR -LS ITEM: Rental of Office Trailers DEPARTMENT: Various User Departments and Agencies TYPE OF PURCHASE: Term REASON: The Purchasing Department has a need to secure a citywide contract for rental of office trailers. RECOMMENDATION: It is recommended that award be made to Williams Scotsman and Transport International Pool, Inc., d/b/a G.E. Capital Modular Space, under existing Miami -Dade County Contract No. 3123 -3/07 -OTR -LS, on an as needed, spot market basis, until July 31, 2004, subject to further extensions by Miami -Dade County; allocating funds therefor from the operating budgets of the various user departments and agencies, subject to budgetary approval at time of need. Michael A. Rath Acting Director of Purchasing 171 21-55 oz, Da e Award Under Dade County Contracts 03- 080