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Home My WebLink AboutR-03-0050J-03-014 12/31/02 RESOLUTION NO. 03— 050 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5TIS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, AND AUTHORIZING THE PURCHASE OF TWO MADVACS (MOBILE LEAF/TRASH COLLECTING VEHICLES), IN AN AMOUNT NOT TO EXCEED $61,598, UNDER CITY OF PLANT CITY'S BID #2-0102, AN ESTABLISHED MUNICIPAL CONTRACT, FOR THE IMPLEMENTATION OF THE MAYOR'S CITY-WIDE CLEANUP CAMPAIGN; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENT PROJECT NO. 353018.329401.6.840; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID ACQUISITION. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5ths affirmative vote, the City Manager's finding of an emergency, and authorizing the purchase of two MADVACS (Mobile Leaf/Trash Collecting Vehicles), under City of Plant City's Bid No. 2-0102, an established municipal contract, in an amount not to exceed $61,598, for the implementation of the Mayor's City-wide cleanup campaign, is ratified, approved and confirmed, with funds allocated from Capital Improvement Project No. 353018.329401.6.840. CITY COMMISSION MEETING OF JAIL 0 9 ?!°nl Rssoluti= No. .03- 050 Section 2. The City Manager is authorizedll to execute all necessary documents, in a form acceptable to the City Attorney, for said acquisition. Section 3. This Resolution shall become effective immediately upon its adoption and the signature of the Mayoral PASSED AND ADOPTED this 9th day of January 2003. MANUEL A. DIAZ, YOR ATTEST: PRISCILLA A. THOMPSON CITY CLERK CORRECTNESS 1Y —W V l.a..u—a1v---- ATTORNEY W6795:tr:AS:BSS 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable provisions of the City Charter and Code. zi If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 050-1 CITY OF MIAMI, FLORIDA 37 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission 410RO�� •�city DATE: : 17 an .�- RECOMMENDATION: DEC 2 4 Pool FILE: Ratify, Approve, Confirm SUBJECT: Emergency Acquisition of Two (2) Madvacs REFERENCES: Mayor's Citywide Cleanup Campaign ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution ratifying, approving and confirming the City Manager's finding of an emergency, as a result of the need to implement the Mayor's Citywide Cleanup Campaign. The purchase of two (2) Madvacs (Mobile Leaf(Trash Collecting Vehicles) was essential to the success of this cleanup program and was urgently needed, thus an emergency designation was warranted. Funds were allocated in an amount not exceed $61,598.00 from the FY'02 Capital Improvement Project No. 353018.329401.6.840. BACKGROUND: Specifically, this action authorized the City Manager to waive formal competitive bidding procedures authorizing the utilization of an established municipal contract (Plant City's Bid #2- 0102) with the same terms and conditions with specific equipment options to procure said equipment. The purchase of this equipment was essential for the successful implementation and launch of an aggressive anti -litter program to effectively insure cleaner neighborhoods and cleanup efforts citywide. FISCAL IMPACT: NON it%% ZCr l/-tc-CZ CAGIFKRICP/blp cc: Frank K. Rollason, Assistant City Manager Clarance Patterson, Director 03- 050 Carlos A. Gimenez OR 2 0 2002 City Manager / Emergency Approval Of zc �.cc : z V L} c de L The Purchase of Two (2) Clarance Patterson Madvac and Two (2) Hot Director Water Pressure Washers Department of Solid Waste Mayor's Citywide Cleanup Campaign The Department of Solid Waste respectfully requests your approval for the purchase of two (2) Madvac (Mobile Leaf/Trash Collecting Vehicle) and two (2) Hot Water Pressure Washers to be utilized in the Mayor's Citywide Cleanup Campaign. The purchase of this equipment is essential to the success of this cleanup campaign and is urgently needed. Pursuant to diligent research, the department is seeking to piggyback on the City of Plant City's Bid #2-0102 for the purchase of two (2) Madvac with the same terms and conditions with specific equipment options at a cost not to exceed $61,598.00 Additionally, the department contacted three (3) vendors for the purchase of the Hot Water Pressure Washers. The vendors are Grainger; USA Pressure Systems, Inc. and J. Prosser Enterprises, Inc. respectively. The lowest, most responsive vendor is Grainger, which is located at 2255 NW 89th Place, Miami, FL 33172, (305) 594-0587. The cost of this purchase will not exceed $10,067.72. The total cost to purchase both items will not exceed $71,665.72 and funds are available in the FY'02 Capital Improvement Project No. 353018.329401.6.840. Your favorable approval of this emergency purchase is sought. Budget Approval: Date:t� t Marcelo Penha, Interim Budget Director Approved/Disapproved: Date: a` � Ca s Gimenez, y Manager FKR/CP/blp C APFjROVAL: 03- 050 :: I FVPC 506 Rev. 7/97 1 \j REQUESTING DEPARTMENT . I — I 050 No. SAra IkM 1A I e Z LW8 38355 863-665-2091 SOLID WASTE.. DELIVERY WS: S0AK 3:00PM FLORIDA MUNICIPAL EQUIPMENT IN 1290 WW 20 STREET AT-rmspm tjoxf- MIAMI, FL 33142 2850 MINE & MILL ROAD LAKELAND FL 33801 City of Wwro Acciounting Dvew / Accounts Payable Departrnent of Finance /Accts. Payable P.O. Box 330708 Miamk Florida 33233-0708 Departmerd Contact Person Telephone No: Requisition No: SOLID WASTE DELIVERY HRS: 8:00AK - 3:00Pr, TERESA SAt4-:HEZ 1305-5?5-5106 SW-2-47164 two Commodity Code# Description city unit Unit Price Extended Price 515-85 MADVAC 2001/2002 MODEL 111-.0. 221-2C'01 2 EA 21920.00 43340.00 IN ACCOFDANIC-E WITH PLANT CITY ?ID X -010-2 "0. 2 4. 0jf.RGE1'1--Y -- APPROVED BY THE C11Y R'EAR' SUSPEN310t,,' AIND SHO�--Ks 2 EA 51 19" VACUU1 HEAD - HYDRAULIC 2 EA 24 7 5. 00 4?,io.00 RA,'I -) E/ L 0'.-,E R 515-85 HY ULIC NUER ASSISTED rAFUL0 AR,1 D,? AAV '7- EA 4160.06 '.>i r-1CFW-1 F'At!'1 OR 10 MICPCH EWSLIUST w 1� EA 200.00 400. 00 FILTRATI@ki 51 t-85 15' RETRACTAPLE HOSE EA 490. CIO 980.00 51 5 A PACK UP ALH�;,.j AOD 2 EA 00 580. 00 "D LICHTIN3 PACFAGE POA t EA 600.00 1200.0-D 515-35 CCA-LECT0.0 FAGS (100 BAGS) 2 EA 139.00 278.00 Tax ID or SIS No: Account Code Number(s) Paquestion Department use only 22-2*951194 353015.329401.6.840 61598.00 Action DOW Amount Bal/Reffmics Entity Type: praapt payment Discount) NET30 F.O.B. DESTWAinpi Unless Otherwise Specified swchaw Order No: 229227 Date 0* of 14*9 'Dale Apoowd :: I FVPC 506 Rev. 7/97 1 \j REQUESTING DEPARTMENT . I — I 050 P O Box _ csosi �� rte. , A9A S Category rx �esss abs-ass-2oqi FLORIDA MUNICIPAL ENIPMENT IN ATTN SPIFE_ NAGFL 2850 MIC=E & MILL ROAD LAKELAHO FL 33501 �P!lRCIiASE OR, NO: 229227 mmol" ww'dikipmo p m Page No' I Oirier'De WContract No: _ 3/28/02 ENERG. PLANT CITY Buyer -Sana Gonz41ez, CPPB SOLID WASTE DELIVERY NRS: 8:00AM - 3:OOPM 1294 INW 20 STREET MIAMI, FL 33142 City of Miami Accounting Division +- Acc t cour tS f. ble_ Department of Finance S. a�/ P.O. Box 330708 Miami, Florida 33233-0708 Department Contact Person Telephone No: Requisition No: Sl)! I D WAS i is DF_LIVERY HRS: 8:00AK - 3:00PPI,, TERESA SANCHEZ 3-05-575-51 06 SW -2-47164 Item# Commodity Description Code#Qty Unit Unit Price Extended Price �i + 35 A•-EUTRAL SAFETYSTART SWITCH TOTAL: 2 1 FA I 110.0-01 22C.00 6111,11118.00 Tax ID or SIS No: Account Code Number(s) Payment Au0iorization Partial Shipments: For each partial Frnsl Shipment; This original must be Entity Type: 3 5 !� 18.3254 � 1 .6.84C� b 3 59S . {tn ands submltt d to AAccothis ouunts Payable with w pip' � Accounts P8yab1e iwoioe or paft* slip attached. lmoicdPadenO SGP t. lmobwFaciting Sip r Terms: Date submitted to Accts. Payable Dab submitted to Accts. Payable (prow payment Discount) Partial Payment Fatal paymad 11,r . Z okay to Pay By. dray to Pay W. F.O.B. DESTINATION Purchase Order No: Unless Otherwise Specified 229227 Delivery DateCpy 1 .r of M' i ate C I FFUPC 506 Rev. 7197 RECEMNG RECORD 03- 050