HomeMy WebLinkAboutR-03-0047J-03-018
12/18/02
RESOLUTION NO0 3 r 047
A RESOLUTION OF THE MIAMI CITY COMMISSION BY
A FOUR-FIFTHS (4/5T11) AFFIRMATIVE VOTE,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, AND
AUTHORIZING AN INCREASE IN THE CONTRACT
AWARDED TO SECURITY ENFORCEMENT PROTECTIVE
AGENCY, IN AN AMOUNT NOT TO EXCEED $245,850,
INCREASING THE TOTAL CONTRACT AMOUNT FROM
$375,000 TO $620,850 ANNUALLY, FOR THE
ACQUISITION OF SECURITY GUARD SERVICES FOR
THE DEPARTMENT OF PURCHASING, TO BE UTILIZED
BY VARIOUS USER DEPARTMENTS AND AGENCIES ON
AN AS -NEEDED CONTRACT BASIS; ALLOCATING FUNDS
FROM THE POLICE DEPARTMENT'S GENERAL FUND,
ACCOUNT CODE NO. 001000290201.6.340.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. By a four-fifths (4/5th,) affirmative vote,
the City Manager's finding of an emergency and authorizing the
increase of the contract awarded to Security Enforcement
Protective Agency, in an amount not to exceed $245,850,
increasing the total contract amount from $375,000 to $620,850
annually, for the acquisition of security guard services, for the
Department of Purchasing to be utilized by various user
departments and agencies, on an as -needed contract basis, is
CITY COMRIMO 1'
MEETIM C7
JAN 0 9 2013
Resolution No.
o3 047
ratified, approved and confirmed, with funds allocated from the
Police Department's General Fund, Account Code
No. 00-1000290201.6.340.
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.21
PASSED AND ADOPTED this 9th day of January 2003.
EL A. DIAZ, MAYOR :5--j
ATTEST:
PRISCILLA A. THOMPSON
CITY CLERK
APPROVED_Pe'j,e,FORM ARRECTNESS:f/
NDRO VIL
ATTORNEY
W6800:tr:AS:BSS
ai If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by
the City Commission.
Page 2 of 2
03- 047
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members DEC L ? 4
TO: DATE:
of the City Commission
RECOMMENDATION:
34
SUBJECT: Resolution Ratifying City
Manager's Action
REFERENCES:
ENCLOSURES:
FILE :
It is respectfully recommended that the City Commission ratify, approve and confirm by a four-
fifths (4/5ths) affirmative vote, the City Manager's finding that an emergency need existed in
approving an increase, in an amount not to exceed $245,850.00 to the Security Guard Services
Citywide contract, Bid No. 99-00-030, authorized by Resolution No. 02-1106. Further
authorizing an increase in the contract award from $375,000.00 to $620,850.00. Allocating
funds from the Police Department's General Fund, Account Code No. 001000.290201.6.340.
BACKGROUND
The existing contract for security guard services, under Bid No. 99-00-30 is due to expire on
February 1, 2003. The Purchasing Department has issued a new citywide bid (Bid No. 01-02-
271) for Security Guard Services and is in the process of evaluating the responses received.
However, due to the trend in the heavy utilization of said contract from various user departments
and in particular the Police Department and City Hall, the amount approved by the City
Commission was not sufficient to provide the needed security guard services through February 1,
2003. This emergency action was necessary in order to ensure uninterrupted security guard
services citywide through February 1, 2003 or until a new contract is in place.
RJN/MAR/ms
Attachments
MEMORATsecurityGuard
03- 047
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Carlos A. Gimenez DATE : October 30, 2002 0210/'rF
City Manager l . A
SUBJECT: Emergency Purchase - if �0
Security Guard Services
FROM: Michael A. Rath, Acting Director REFERENCES:
Department of Purchasing
ENCLOSURES:
The Department of Purchasing, on behalf of the various user departments, is seeking your approval
for an emergency increase to the above subject contract to perform security guard services
citywide.
The existing contract for security guard services, under Bid No. 99-00-30 is due to expire on
February 1, 2003. The Purchasing Department has issued a new citywide bid (Bid No. 01-02-271)
for Security Guard Services and responses are due on Monday, November 4, 2002. Once the
evaluation process is completed, a recommendation for award of the new contract is anticipated to
go in front of the City Commission for approval on the December 12, 2002 or January 9, 2003
Commission meeting. However, due to the trend in the heavy utilization of said contract from
various user departments and in particular the Police Department and City Hall, the amount
approved by the City Commission will not be sufficient to provide the needed security guard
services through February 1, 2003.
At this time, we are seeking your approval to increase the contract amount by $245,850.00 on an
emergency basis, for a total annual amount not to exceed $620,850.00. This increase is necessary
in order to ensure uninterrupted security guard services citywide through February 1, 2003 or until
a new contract is in place.
Funding for these services is available from the Police Department's General Fund, Account Code
No. 001000.290201.6.340.
Approved By:
Date:
to
Ma tl i &q% tall ..
tN
43- 017
t
J-02-856
10/02/02 {
RESOLUTION NO. 02-1106
A RESOLUTION OF THE MIAMI CITY COmMISSION
AUTHORIZING AN INCREASE IN THE ANNUAL
CONTRACT AMOUNT WITH THE SECURITY ENFORCEMENT
PROTECTIVE AGENCY, IN AN AMOUNT NOT TO EXCEED
$125,000, INCREASING THE CONTRACT FROM
$250,000 TO $325,000 FOR SECURITY GUARD
SERVICES FOR THE DEPARTMENT OF PURCHASING,
FOR USE BY VARIOUS DEPARTMENTS AND AGENCIES,
ON AN AS -NEEDED CONTRACT BASIS, UNDER
EXISTING INVITATION FOR BIDS NO. 99-00-030;
ALLOCATING FUNDS FROM THE BUDGETS OF USER
DEPARTMENTS AND AGENCIES, SUBJECT TO
BUDGETARY APPROVAL.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. An increase in the annual contract with the
Security Enforcement Protective Agency, in an amount not to
exceed $125,000, increasing the contract from $250,000 to
$375,000, is authorized for security guard services for the
Department of Purchasing for use by various City Departments and
agencies, on an as -needed contract basis, under existing
Invitation for Bids No. 99-00-030, with funds allocated from the
General Operating Budgets of the user departments and agencies,
subject to budgetary approval.
MY C PM
lR883IIG
OCT if.' 2002
047
Section 2. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.!/
PASSED AND ADOPTED this 10th day of October 2002.
ATTEST:
qzl�4 �- a
PRISCILLA A. OMPSON
CITY CLERK
APPROVED ORM AND CORRECTNESS
IT)/^TTORNEY
6596:tr:AS:BSS
�i If the Mayor does not sign this Resolution, it shall become
effective at the end of ten calendar days from the date it was
passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the
City Commission.
03 047
Page 2 of 2 ���
RATIFICATION OF
EMERGENCY
ITEM: Security Guard Services
DEPARTMENT: Citywide
TYPE:
Emergency Purchase
REASON: The various user departments and agencies have a need for
security guard services.
RECOMMENDATION: It is respectfully recommended that the City Commission,
ratify, approve and confirm by a four/fifths (4/5th)
affirmative vote, the City Manager's finding of an
emergency, increasing the existing citywide Bid No. 99-00-
030 with Security Enforcement Protective Agency, for
the acquisition of security guard services, for the Department
of Purchasing to be utilized by various user departments and
agencies, on an as -needed contract basis, in an amount not
to exceed $245,850, thereby increasing contract award
amount from $375,000 to 620,850; allocating funds
therefore from the Police Department's General Fund,
Account Code No. 001000290201.6.340.
Acting Director of Purchasing
i ve
113a
ll
03- 047