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Home My WebLink AboutR-03-0045w J-02-1051 12/12/02 03— 040► RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5 THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND AUTHORIZING THE PURCHASE OF AN UNINTERRUPTIBLE POWER SUPPLY (U.P.S.) SYSTEM TO STATIONARY POWER SERVICES FOR THE DEPARTMENT OF MUNICIPAL SERVICES, COMMUNICATIONS DIVISION, IN AN AMOUNT NOT TO EXCEED $17,199, PLUS FREIGHT CHARGES IN AN AMOUNT NOT TO EXCEED $500; AND AUTHORIZING AN AWARD TO SAN MARTIN AND ASSOCIATES, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR STRUCTURAL ANALYSIS AND DESIGN FOR FIRE STATIONS 3 AND 11, IN AN AMOUNT NOT TO EXCEED $20,382; ALLOCATING FUNDS FROM THE DEPARTMENT OF MUNICIPAL SERVICES, HEAVY FLEET DIVISION, ACCOUNT CODE NO. 509000.420901.6.715. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5tns) affirmative vote, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures and authorizing the purchase of an uninterruptible power supply CITY COMMIS ON MEETING 03 JAN 0 9 ?P03 system (U.P.S.) to stationary power services, for the Department of Municipal Services, Communications Division, in an amount not to exceed $17,199, plus freight charges in the amount of $500 is ratified, approved and confirmed; with funds allocated from the Department of Municipal Services, Heavy Fleet Division, Account Code No. 509000.420901.6.715. Section 2. By a four-fifths (4/5ths) affirmative vote, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures and authorizing an award to San Martin and Associates, Inc., for professional engineering services for structural analysis and design for Fire Stations 3 and 11, in an amount not to exceed $20,382, is ratified, approved and confirmed, with funds allocated from the Department of Municipal Services, Heavy Fleet Division, Account Code No. 509000.420901.6.715. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 03— 045 45 PASSED AND ADOPTED this 9th day of January 2003. ATTEST: qA.� �� a'a�� PRISCILLA A. THOM111SON CITY CLERK APPROVED AS TC'�RN� AND CORRECTNESS :�j CI W6764,Er:AS:BSS Page 3 of 3 NlANUEL A. DIAZ, n 03- 04b CITY OF MIAMI, FLORIDA 30 INTER -OFFICE MEMORANDUM The Honorable Mayor and Members Tt.. SATE : - FILE of the City Commission SUBJECT: Resolution Ratifying City Manager's Action =Rca+ A,ne REFERENCES: Emergency purchase of an ity Manager uninterruptible power supply ENCLOSURES: System RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's finding that an emergency situation existed, thus waiving the requirements for competitive bidding procedures and awarding the emergency purchase of an uninterruptible power supply (U.P.S.) system to Stationary Power Services, a Non-Local/Non-Minority vendor located at 6670 Busch Blvd., Columbus, OH 43229 in an amount not to exceed $17,199 plus a freight charge in the amount of $500. In addition, professional engineering services were awarded to San Martin and Associates, Inc., a Female/Hispanic vendor located at 5000 SW 75 Avenue, Suite 222, Miami, Florida 33155 for structural analysis and design for Fire Stations 3 and 11 in a total amount not to exceed $20,382. Funding for these purchases was available from the Department of General Services Administration, Heavy Fleet Division, Account Code No. 509000.420901.6.715 BACKGROUND The Department of General Services Administration (G.S.A.), Communications Division, determined that an uninterruptible power supply (U.P.S.) system consisting of a rectifier, inverter and batteries was necessary for the City's 800 MHz radio system. These were critical parts needed at the receiver site for Fire Station 9. In addition, G.S.A. needed to evaluate existing communication towers located at Fire Stations 3 and 11 in order to implement an upgrade to the 800 MHz radio system. This required the expertise of a professional engineer. San Martin and Associates, Inc., was identified by the Department of Public Works as a qualified engineering firm capable of performing this line of work. San Martin and Associates, Inc. provided the City with a proposal for the necessary services needed to complete such task. These needs were unforeseen during the planning for the upgrade of the 800 MHz radio system. Motorola, Inc advised the City that these goods and services were necessary prior to the instal i qct y new equipment. i%/C 4 CAnbd Emergency Ratifications-Reso-UPS 03— 045 11 i 1 C Ti IIiC I I tr^��1Jaw� Carlos A. Gimenez City Manager ,�:� Alex J. Inez Acting Director General Services Administration Description of Commodity/Services Needed: August 2, 2002 Communications Emergency Purchase & Transfer of Funds Request It is necessary for the General Services Administration, Communications Services Division, to purchase an uninterruptible power supply (U.P.S.) system, which consist of rectifier, inverter, and batteries for the City's 800 MHz radio system. This U.P.S. system will be used to ensure the availability of clean power and battery backup power to the new receiver site equipment. Each of them is a part of the critical system needed for the Fire Station 9 receiver site. This site provides radio coverage to the north section of the- City. The cost of these componenets totals $17,199. Additionally, GSA needs to evaluate our existing communications towers (located at Fire Station 11 and Fire Station 3) to implement the upgrade to the 800 MHZ radio system. This requires the expertise of a professional engineer. San Martin Associates, Inc. was identified by Public Works as a qualified engineering firm; and, which is under contract with the City to provide said services. The firm has provided the City with a proposal for the necessary services in the amount of $20,382. Emergency Justification These needs were unforeseen during the planning for upgrade to the 800 MHZ radio system. Our contractor, Motorola, advises us that these goods and services are necessary prior to the installation of their new equipment. Said equipment has been received and is ready to be installed pending the above. 1. r This Department is requesting your authorization of emergency purchases for these goods and services in an amount not to exceed $37,581. Request for Budget Transfer Request: In order to fund these and other related expenses, the Department of General Services Administration requests your approval of the following transfer: 1 From: 509000.420901.6330.71590 $50,000.00 To: 506000.420601.6340.67090 $50,000.00 Carlos A. Gimenez Page 2 of 2 BUDGET AVAILABILITY: Funding is available from the Department of General Services Administration, Heavy Fleet Section Motor Fuel, Account Code No. 509000.420901.6330.71590, in the amount of $50,000. ' DATE:�-- epartm of get and ageme Marcelo Penha Acting Director Al pproved Disapproved: Carlos A. Gimenez,City Manager i eL CAG AJM:pae 03- 04o The Honorable Mayor Manuel A. Diaz Commissioner Tomas Regalado _` aarlc A. Gimenez City Manager August 2, 2002 Anti -Deficiency Ordinance Section 18-502(9) of the Code of the City of Miami provides that "any changes or deviations in excess of $5,000 per transaction from the current approved budget for those departments under the authority of the city manager shall require city manager approval, with the advice and written concurrence of the member of the city commission designated as the presiding officer, a copy of which shall be provided to the city clerk." The Department of General Services Administration (GSA) has requested, and I have approved, the transfer of $50,000 from its Heavy Fleet Section Motor Fuel budget line item (account 509000.420901.6330.71590) to the Communications Services -Division Maintenance Repair/Maintenance - Outside budget line item (account 506000.420601.6340.67090). This transfer is necessary to fund the emergency purchase of an uninterruptible power supply, and professional engineering services related to the upgrade of the City's 800 MHZ radio communications system. These expenses were not budgeted. At this time, I anticipate the Department of General Services Administration actual net expenditures for the fiscal year ending September 30, 2002, will be less than budgeted net expenditures. I respectively request your written concurrence with this transfer. APPROVED: 0ayor Manuel A. Di Date F CAG LXae c: Marcelo Penha, Acting Director "Department of Management and Budget issioner Tomas galado ............... .�' Date �ryur�n Ini;gpe ri Shift" 03- 045 02/11/2002 10:50 7275358 - STATIOVARY P(3+JEL-��4 STATIONARY POWER SERVICES INC 3985 GATEWAY CENTRE BLVD #180 1nVO1m ate 9!1 PINELLAS PARK, FL 33782 Phone: (727) 5794810 Order No. Pax: (727) 576-2330 Shipper ID 50025545 Order Type Invoke Customer ID CITYMIAMI REP DMSIONIACCOUNT'S PAYABLE CRY OF MIAMI ACCOUNTS DEPARTMENT OF FWANCE PO BOX 330706 MIAMI, FL 332330708 (305) 575.5171 FED ID X59-3359764 GSA/CIRECTOS OFFICEMSION CTl OF MIAMI 1100 NW SOUTH RIVER DRIVE MIAMI, FL 33125 (305) 575-5171 PAGE 1 BATTERIES. RACK AND CABLES 5K48V�►6 r_. _•, -- 1.00 48V 6 AMP CHARGER AF?i30V R IME DATE:�- 0.00 4,709.00 Sales Total 17,699.00 Shipping & Handling 0.00 Misc. Charges 0.00 Tax-Totpl 0.00 Paid 0.00 • 17,699.00 03- 045 PURCHASE OR 4 NO: City of- Imi 229361 PURCHASk ORDER Shm r on an packepe, Wallose md sh4*ft papers Department of Purchaft Page No: I Order Date: Bid/C.OntraM No: P. O. Box 330708 Miami, Florida 33233-0708 3 P,8/12/02' FMERC?E%,.C.Y (305) 416-1900/1922 FAX (305) 416-1925 V Buyer. Category Number Telephone No. Sara Conx-ilez.. CPPF- 151044 C. S A POWsk."k SERVIC.'ZS., 1*1-1' 1-390 14A 20,TH ST. A -fl*" PWICOMT EAUF MANI, FL. 1;-A-1? City of Miami Accounting Divis% Accounts Payable. Department of Finance P.O. Box 330708 .:Miami, Florida 33233-0708 Department Contact Person I Telephone No: Requisition No: uliA .U.L! C A T I (If r E.IVIblot.: C*"^P,1r,[J! rllp -.75-5171 f;SAC-- 2-493,16 Item# Commodity ftp. Codef Description Qty Unit I Un Price Extended Price All,0 F,, Tj NOW PIUSLN-1, CHLS Tul fli*.-. CUP Tf!i- i.,ITY, AN)) FR0;-I ,:'Ir,- FEES, F,YN,':-;"Jn I A'CiILIHES 11aCU`!.;:A' T.'I (J-( SlUf--'ll UP WL A Tax ID or S/S No: Account Code Number(s) Payment Authorization _?._3 Partial Shipments: For each partial Final thash lkle), a copy of this pips should to sown 0te Entity Type: 0 6 0 44.G 20 6 0 1 6 6 nd - submitted to Accounts Payable with =00morpeckinslipsaached. q , or pKkkV slipWf's sup kwok&Pjddng Slip f-, Terms: Oft S@Mdbd to AWL Ptf&W_ Oft Submitted to Us Payahlr (Prompt pmt Diecoun" PMW Pay wit Find Pay via NE T30 Two. Me OW to Pay By. Oker to F.O.S. DESTINATION Purchase Order No: Unless OdierwiseSpeciflM Delivery Date City of Miami Date Approved C I FN/PC 506 Rev. 7/97 RECEIVING RECORD 03- 045 V, i 4* a. .' ea 10 PURCHASE ORf . NO: City Of ami 229361 PURCHASE ORDER shm ow limen au kwolces and shipping papers • Department of Purchesinp Page No: I Order Date: Si IlContract No: P. O. Box 330708 Miami, Florida 33233.0706 2 p8/1210-2 EKERGEM:'t S (305) 416-190011922 FAX (305) 416.1925 Buyer Category Number Telephone No. s r i GGt► .1. er x . L F'F'): CUP:*:UmTCAT! WE; DIVISION rti►,< ,., ll 1, f. ...-'KVI •�-,. �;a' 'iTFiT, _. r'1-., fF't.•,_�ti ::cr.:il.�.:, i ._ Is•a.� ;i'1 ZC041 ST. ::,'•1C' 11TTH U!;1rj1XT YAUr I•�IAF.1, FL. i�: Sb'i) BUSC:H ELVEt 0!_.U':}:tl:, ilii City of Miami Accounting Division / Acctounts Payable e Department of Finance ' r' : ` Fa, .51c, P.O. Box 330708 Miami, Florida 33233-0708 Department Contact Person I Telephone No: Requisition No: J11 f.UF:1'�U�:Ii"F`1'fIi!t!3 II'fuISII:Jt1 j F11 !' ti t:IF, :yi�`�-`_'•":' �-5171 �SsiC-2-45' ;b Item# Commodity Description' Qty Unit Unit Price Extended Price Code# �';":�=: t'L_'137c•t'fI::l G��T::'I _�lJl,'( :., :_::�J h it ILS t:.l:�.=:IIE.f�.• h � �:�:.FI,i:J,. SIJ ; 13VEEI BY CIT( 1 f'kfjHj-'7•'. F: 3i• IMA. PAY 0'.' l:c.i•I;._J 6', , r?; ,C; j r•1'; ,:: C I Y Y N.`;"i:l U11•.ff•1.ALIS, I-1IE.7; Fk01`; A") iii. �►lt::,"1 t'f A,W. Nt.L h�(.i:1�'I'i, 4.J:1 f�l.f flc:' , ! S','S:Drs ►fit'"i T(!` VHI[ H 11.11 r7 Ri :15.1_ ` 15(. `� 1 ;` f `_� f 1. s;.t _: CIF ! I � G f'. 1 i! C. t i �. . . t •t fill'_ 1..Ili1f:�► � 1 , �i.L.L IJ �}i�',3� i1 a.. Y1�_ (•i ;'1+. 0NISSION13 TCI ACT ON TETE: PART !!F• F'i;:!)E'Li:EFi. I: SClt1i'I;:{3 A:l'( 1 i.�a il•,rr�h� umut-f: -fills (olfrAr.', FOh, 0i 0.11 1''RO ID`sE.'r'. :.3 rV1LN:1f_.i' MAT ANY SUCH CLAI15:t, LiAi:lt.f1lEi%, l Ai'�~ ti AND CP ihJ —S CI 'LUCH 1 j l 1:`! ARC. 1+'0017 ATTP1P-UT1^,E+LE. T11 'IHL tl_G:LI(�E.f1�E Tax ID or SIS No: Account Code Number(s) Payment Authorization S','-J•i �`�.y�'1 partial Shipments. For each partial Final Sht merit: This original must he adsuhngtted Payahh 4 v 110 r' . $ L tS n i . ; . 7 is ]. i' 6 9 9.00 may. a Dopy of on page should to sigr0 . todp ants Payable with maned to Accoun- wiA eroice or pecluq sip alndwd• Entity Type: W, or; lmoicapaelono sip t Date SvMftd to Accts. Pap* NwoieelPad" sip t Dame SabNtted to Acts. P• AW@ — Terms: Peron Paymes Rad Payment (Pranpt psymord Discount) oozy to Pay oy.OkW to Pay Sir. T30 ntte F.O.B. DESTINATION - Unless Otherwise Specified Purchase Order No: `�• Delivery Date City of Miami Date Approved I C I FNIPC 506 Rev. 797 RECEIVING RECORD ij3 045 op^ d OFF' City of ami ' PURCHASE ORF .,t NO: _ PURCHASE ORDER Show We number on an packages, invokes and chipping papers Departrnent of Purchasing Page No: T579r Date: Bid/Contract: No: n P. O. Box 330708 Miami. Florida 33233-0708 1 E, li:Ri: 11,*('Y i: •n { ,; (305) 416.1900/1922 FAX (305) 416-1925 Buyer.. Category Number Telephone No. ii 31�: ms's 1Z`2C _ 1313A r -:J � I r.TIL, A:�.'t F't1,lc.. �..•.t. %1;,,.'� • I°'!: 1.� rid �:�! _Oi'N T . ....i, .-'I ll!:.. ATTRI D'TIGHT F'F1!W !riUIN1• F1. 8 -W, City of Miami Accounting Division/Accounts payable . t Department of Finance ; :~ _ c :s . r a ,t t• 1 n P.O. Box 330708 Miami, Florida 33233-0708 Department Contact Person I Telephone No: Requisition No: IiS t f t.()Pii�Ut1IGMTIUtIJ D1Y�BICIN CArf`:1I i.:F J.+5 _5t 49346 Item# CommodityDescription Qty Unit Unit Price Extended Price :''3.'�-.:' E;!}: 1'-•h.T r'.!�. l'+ � c_.1 L.:�'r;ht:l�::_ :l !:F`, �'i•:�.j.�;. •�•,rr),{;:(1 5 F!E.I. T I f I Et;: %li! A.F. PI-ItY"J. W',01 VULW{i;'.. F 1.rJ I-, :Jl'. {—r—i_ I FIvL.. � ..+ • •—•%•) ! ifs. �', Y 1•.{.: �� C ILITPUT i : P4TED F0 : 'r:a..Lj' Poly i_ 1 :?ll {i I [ 1;,:G . ,r;{ ��-;•a `rc�1 1. r. r�:•�l'H'r. Iri+i_;•:T:_'': ,.{'+ ,.`.+;j:'�,�.:.i ;S _;i:�,�il(l T.t!.'•UT 12 Ut:- SYSTEK ft: t'; PLrl:!r:Fe $ftiiEF'11=4, >'H0 1 E:A :{:1t.i.:�6 1170 0C RAC;(: (12 i T;:::I. W- "l:')?::t_ f'(!f=:_F: }�rl'i TEF:Ii�.�+: (�) Ti'fF�'I:.►. ..:. l : f ;`APL `i!lra:F. tf:It(";=; OF , L t P:t t'13I11`� 2*0" 1, x 2%,7"D .. _ . [ I' l l Tax ID or SIS No: Account Code Number(s) Payment Authorization y1..-3339764 0JQa�i•7Q . !20- 01 . E. . 6? 0 1 /6.!+a � 0oa Partici Shipments: For each partial �Finall Shipment: This original must be e with N�• imoice piCtQf{Q � altichat 6a W ooAcwp°untss Payable dh Entity Type: invoice or, — g sill aeached. imoiewada{q Shp t wMa"Pid" Shp t 00 Sutu{Iined to Accts. Payable Dial suboibd to Acts. Payable Terms: (prompt peyener. Db cmmQ Partial P4m""t R w P*.Mw Okayh m Pay 9Y to pay By r_ T.3 dw. F.O.B. DESTINATION Unless Otherwise Specified Purchase No: 1Order WEApproved Delivery Date City of Miami Date C I FNMC Soli Rev. 7/97' RECEIVING RECORD 03— 3r O A M lepholim NO. X. 2, ftenif -H 38636 305-666-1397 COMMUNICATIONS -DIVISION 1390 NN 240TH -.ST. 2'111D FLOOR p Extended Price SAN MARTIN ASSOCIATES, IM. 1-,A7*(1f LOURDES SAN MARTIN - A1011'FL =42 5000 SW 75T14- AVEWE STT. 222 MIAMI FL 33155 EMERGEIXICY PURCHASE GRD R FCj,'--.' I City of Miami Accounting Division/ Accounts A. Icc.t n1s M A I A P ZE Q 84 E' Department of Finance P.O. Box 330708 C> Miami, Florida 33233-0708 Ask. ;1v Department/ Confect Person Telephone No: Req6wuorfNo: v coimuw I C A T Aft -131 DIVISION EUGEMA FEROAM 305-575-5171 GSA C-2_491393 ftenif Commodity Description (hy Unit Unit Price Extended Price Code# 918-42 EMERGEIXICY PURCHASE GRD R FCj,'--.' :'.J302' 0_ PPOFESOGIDIIAL SEPVICES FOR STRUCTURAL A.111ALYSIG A.41D r11._7_1JI3N TO l[BURE'THAT IHE trclb' DISH .'ATTACHME41ITS FOR RADIO TPA,',3,11_SIOSA IMPPOVEMENT CIF TOWERS tf;j. 3 At -ID KA). 11 FULFILL THE FLORIDA DUILDI-KI3 CODE REVOIREMEtITS (A'SCE 7-9C;) PEP PROPOSAL DATED AIJ17)JS'f 1. AUTIIOMED PY Pf.j. BY INC I"IfY f-*POPOSER SHALL PAY 1j,-1 1,?'L`H;i! f' I I,' 11 -11ID F F Y Pill* S r0 _- f- L TY A'I'D 1 1 ":, OFFICTA.L'.3 14APi1LESS A,1.) f? A f, AT f AIN't A110 ALL CLAI?jS, L11`I!:1t.1ffL'_" LOSSES, A,161D CAU*3`0� 017 AIJIt),141, '-41411_11 KAY ARISE OUT OF PROPOSE.P'S T11U. CONTRACT, 1111-'_L0f)1f,`_) ALL ONISSIOth') TO ACT PART I.;F PROPOSER, t1t.'Y P E. P. 5 f-11- FERFORNI;--,f) U.%JDER THIS: CONTRACT j7tjj*, Tax ID �J&: Account Code Number(s) Payment Authorization Partial Shipments: For each partial Final Shipment: This -dow q-19.tia ,0,06000.420401.6.670 12_1 0 G 21 0 d"pWatombs"W .'=.d to Accounts F*abis With MW wd subsill0l to Acm0ft Pmw invoice or pacift aftowL Entity Type:, kwolwarpeciftsip lWaicalumv tip 0., Data Sup to AcctL PqW@L- 100"PAC16111 SOP Daft 3Amtftd to Acts.PC#*- Terms. W("Wd Discount) Okyb?*W. Fiat[ Pap i"It Twer.TMt T.I(JI.ELDESTINATION VIO94 OtherwiseSpecified PyVn?rder No: Delivery Date City Iframi DateApproved C I FWPC5WRev. 7/97 RECEIVING RECORD 045