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Home My WebLink AboutR-03-0044J-02-1058 12/12/02 RESOLUTION NO. 044 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR—FIFTHS (4/5T11) AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND AUTHORIZING THE CONTINUATION OF ELEVATOR MAINTENANCE FROM SCHINDLER ELEVATOR CORPORATION, FOR THE DEPARTMENT OF MUNICIPAL SERVICES, MIAMI RIVERSIDE CENTER BUILDING AND PARKING GARAGE, FOR A PERIOD OF THREE MONTHS, FROM JULY 1, 2002, THROUGH SEPTEMBER 30, 2002, IN AN AMOUNT NOT TO EXCEED $6,300; ALLOCATING FUNDS FROM THE DEPARTMENT OF MUNICIPAL SERVICES, MIAMI RIVERSIDE CENTER DIVISION, ACCOUNT CODE NO. 504000.421901.6.670. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5ths) affirmative vote, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures and authorizing the continuation of elevator maintenance services from Schindler Elevator Corporation, for the Department of Municipal Services, Miami Riverside Center Division and Parking Garage, for a period of three months, in an amount not to exceed $6,300, is ratified, approved and confirmed, with funds allocated CITY COMOSSION NEMNG OE JAN 0 9 2003 ge,cl fios& Ro. €33- 044 from the Department of Municipal Services, Miami Riverside Division, Account Code No. 504000.421901.6.670. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 9th day of January 2003. MANUEL A. DIAZ, MA ATTEST: $PISCILILA A. THOMPSON CITY CLERK APPROVED-,keo9,0�''ORM CORRECTNESS:t/ a"AMnRO VIL CIT ATTORNEY 6769:tr:AS:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03- 044 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 29 The Honorable Mayor and Members DATE: �1v FILE of the City Commission SUBJECT: Resolution Ratifying City Manager's Action FRo, ez REFERENCES: Extension of Schindler City Manager ENCLOSURES. Elevator Services for the Miami Riverside Center RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution ratifying, approving, and confirming by a four-fifths (4/5th,) affirmative vote, the City Manager's finding that an emergency situation existed, thus waiving the requirements for competitive bidding procedures and awarding the continuation of Elevator Maintenance Services to Schindler Elevator Corporation, a Non-Local/Non-Minority vendor located at 15751 S.W. 41 Street, Suite 100, Davie, Florida 33331-1502, for the Department of General Services Administration, Miami Riverside Center Building and Parking Garage, for a period of three (3) months commencing July 1, 2002 through September 30, 2002, in an amount not to exceed $6,300. Funding for this purchase is available from the Department of General Services Administration, Miami Riverside Center Division, Account Code No. 504000.421901.6.670. BACKGROUND The Department of General Services Administration went to City Commission on April 25, 2002 and under Reso. No. 02473 was granted the provision of Elevator Maintenance Services from Schindler Elevator Corporation, a sole source provider, for a period of one year, with the option to renew for four additional one-year periods, in an amount not to exceed $25,200 for the first year, and annual increases not to exceed five percent (5%) subject to negotiation. Unfortunately, the contract review process took longer than expected and our City Attorney's office was not able to come into agreement with Schindler's Elevator Corporation's attorney office. To avoid any lapse in service the Department of General Services Administration requested the City Manager's authorization for an emergency purchase for said services for the. period commencing July 1, 2002 through September 30, 2002 in an amount not to exceed $6,300. .i � CAG/FKR/ nbd Emergency Ratifications -MRC -Schindler Elevator Services 03-- 044 Budgetary Impact Analysis J. Department General Svcs, Administratiobivision MRC Facility 2. Agenda Item # (if ar;ailabie) 3. Title and brief description of legislation or attach ordinance/resolution: Emergency,Purcliase for: Elevator Maintenance Svcs for the MRC Facility 4. _ Is this item related to revenue? NO: xx YES of yes, skip to item #T.) 5. Are there sufficient funds in Line Item? YES: _ Index Code 421901 Minor Obj. Code 670 Amount $ 6,300.00 NO: — Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Indez/Minor Ob'ectlPro'ect No. From $ To $ 7. Any additional comments? Funding: Account Code No. 504000.421901.6.670 Approv by:a s. f�rM�rM ct P' { Department signe u � .,.........-- FOR DEPARTMENT AGEMENT AND BUDGET USFIGWLY'r'°�`. Verified by: Verified b Department of Nfanagemeat and Budget Director/Designee Budget Analyst Date Date 03— 044 HI i7Ei-U- FICE iM,E ,iORANDU1 .,l Carlos A. Gimenez City Manager C_ f etc En' Iv. lex J. Martin z f� _ - Acting Director General Services Administration ,-iTY �1Hty',1Jer`tS OrF� -------------- _ ---- - —.------- ----'-t June 26, 2002 Description of Commodity/Services Needed Emergency Purchase of Elevator Maintenance Services for the MRC Facility It is necessary for the Department of General Services Administration, Miami Riverside Center Division, to provide Elevator Maintenance Services for the MRC Facility, from Schindler Elevator Corporation, for a period of three (3) months, in an amount not to exceed $6,300. Ernmencv Justification The Department of General Services Administration went to City Commission on April 25, 2002 and under Reso. No. 02-473 was granted the provision of Elevator Maintenance Services from Schindler Elevator Corporation, a sole source provider, for period of one year, with the option to renew for four additional one-year periods, in an amount not to exceed $25,200 for the first year, and annual increases not to exceed five (5) percent subject to negotiation. Unfortunately, the contract review process took longer than expected and our City Attorney's office has not been able to come into agreement with Schindler's Elevator Corporation's attorney's office. Should this request be rejected, a new bid process must be started. To avoid any lapse in service while the sole source or bid process for the new contract award is being properly secured, this Department is requesting your authorization for an emergency purchase for the provision of elevator maintenance services for the MRC Facility, for a period of three (3) months, commencing 7/1/02 through 9/30/02, in an amount not to exceed $6,300. Solicitation Schindler Elevator Corporation has agreed to provide these services from 7/01/02 through 9/30/02, in a total amount not to exceed $6,300. 03- 044 I Carlos A. Gimenez Page 2 of 2 Total Cost of Purchase: $6,300 Budget Approval: Funding is available from the Department of General Services Administration, MRC Division, Account Code No. 504000.421901.6.670, in the amount of $6,300. DATE: Department of Budget and Management Marcelo Penha Acting Director PPROVED ISAPPROVED: e� - City Manager Glgi of Miami CAG/FKR/AJM/nbd TiM M Amount o! is awilabls in awsww noew. JWIqO1 • 70 Wrified by: SIGNATURE 403- 044 1 1! -2002 09:35 CITY CLERKS OFFICE 305 858 1610 P.02 J-02-314 4/18/02 02 R 473 RESOLUTION N0. A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5Txs) AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE ACQUISITION OF ELEVATOR MAINTENANCE SERVICES AND ORIGINAL MANUFACTURER'S PARTS FOR THE MIAMI RIVERSIDE CENTER AND GARAGE FOR THE GENERAL SERVICES ADMINISTRATION ("GSA") FROM SCHINDLER ELEVATOR CORPORATION, THE SOLE SOURCE PROVIDER, FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE-YEAR PERIODS, IN AN AMOUNT NOT TO EXCEED $25,200 FOR THE FIRST YEAR, AND ANNUAL INCREASES NOT EXCEED FIVE PERCENT, SUBJECT TO NEGOTIATION; ALLOCATING FUNDS FROM GSA GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 504000.421901.6.670, SUBJECT TO AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL. - BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5"s) affirmative vote, after a duly advertise public hearing, the City Manager's finding of sole source, is ratified, approved and confirmed, the requirements for competitive sealed bidding procedures are waived, and the acquisition of elevator maintenance services and original manufacturer's parts for the Miami Riverside Center and' garage for the General Services Administration ("GSA") from Schindler Elevator Corporation, the sole source provider, for a 03- 044 CITY cOP'..; :awoN QPG 2 5 2002 sbou7asioa Ho. P1AY .i �Zg02 09-36 CITY a F Ut_ F i CE 305 858 1610 P. 03 period of one year, ;ith the option to renew for four additional one-year periods, in an amount not to exceed $25,200 for the first year, and annual increases not exceed five percent, subject to negotiation, with funds allocated from GSA General Operating Budget, Accovat Code No. 504000.421901.6.670, subject to availability of funds and budgetary approval. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' PASSED AND ADOPTED this 25th day of April 2002. .•- MANUEL A. DIAZ,YQR ,� C. ATTEST: JV �. PRISCILLA A. THOMPSON CITY CLERK APPROVED AS TO FORM AND CORRECTNESS t ALWANOR LAR LLO ' CITY ATTORNEY W6150:tr:LB i� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 044 Page 2 of 2 TOTAL P.03