The URL can be used to link to this page

Home My WebLink AboutR-03-0043J-02-1056 12/12/02 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5T11) AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND AUTHORIZING THE PURCHASE OF FIVE RADIO SITE POWER SYSTEMS FROM STATIONARY POWER SERVICES TO UPGRADE THE CITY-WIDE RADIO SYSTEM, FOR THE DEPARTMENT OF MUNICIPAL SERVICES, COMMUNICATIONS DIVISION, IN AN AMOUNT NOT TO EXCEED $47,050, PLUS $1,275.13 FOR FREIGHT CHARGES, IN A TOTAL AMOUNT NOT TO EXCEED $48,325.13; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 311052.429401.6.840. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/5ths) affirmative vote, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures and authorizing the purchase of five Radio Site Power Systems from Stationary Power Services, to upgrade the City-wide radio system, for the Department of Municipal Services, Communications Division, in an amount not to exceed $47,050 plus $1275.13 for freight charges, in a total amount not to exceed $48,325.13, is + C= COPMSSION METLNG OF JAN 0 3 ?P91 &sse+lwsiAs� rte, a:'0 443 i ratified, approved and confirmed, with funds allocated from Capital Improvement Program Project No. 311052.429401.6.840. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 9th day of January 12003. M EL A. DIAZ, MAYOR ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROVED TTORNEY 67:tr:AS:BSS CORRECTNESS:/ 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 iu3- 043 I CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission FROM: enez City Manag r RECOMMENDATION DATE: I=,':•! FILE SUBJECT: Resolution Ratifying City Manager's Action REFERENCES: Emergency Purchase of ENCLOSURES: Five (5) Radio Site Power Systems It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving, and confirming by a four-fifths (4/5`hs) affirmative vote, the City Manager's finding that an emergency situation existed, thus waiving the requirements for competitive bidding procedures and awarding the emergency purchase of five (5) Radio Site Power Systems (Battery and Rectifiers — 50 ampere and 24 volt output for forty continuous hours) from Stationary Power Services, a Non-Local/Non-Minority vendor located at 6670 Busch Blvd., Columbus, OH 43229, in an amount not to exceed $47,050.00 plus a freight charge in the amount of $1275.13. Funding. for this purchase is being allocated from Capital Improvement Program, Project No. 311052.429401.6.840. BACKGROUND The Department of General Services Administration, Communications Division, determined that five (5) Radio Site Power Systems were needed to provide uninterrupted, high reliability, clean and quiet power to the new city-wide radio system upgrade (800 MHz Radio .System and Microwave upgrade) which would be used during the installation process and later on for permanent operation. These systems were bought in order to allow: 1) the unimpeded ongoing installation of the new radio systems at various city locations such as Fire Stations 9 & 11 and the Fire College; 2) power installations as support for operations before, during and after hurricanes; 3) the building of a new Fire/Rescue Dispatch Center at the Fire College without impacting fiscal planning; and 4) the increase of power capacity at each site for supplying simultaneous power to the present system and the increased load of new equipment. In the event that these five (5) Radio Site Power Systems had not been bought, some of the consequences we would be facing would have been: 1) stoppage of the radio system due to insufficient power for new equipment operational loads; 2) interruption of the schedule of deployment of the Fire College Dispatch Center for Fire Rescue; and 3) the risk of loss of radio operations reliability before, during and after a hurricane. CAG/FKR/AJ nbd Emergency Ratification -Radio Site Power Systems 03- 043 Budgetary Impact Analysis 1. Department General Svcs. AdministratiNvision Communications 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Emergency Purchase of Five (5) Radio Site Power Systems 4. _ Is this item related to revenue? NO: xx YES of yes, skip to item #7.) 5. Are there sufficient1 Line Item? 840 YES: xx Index CodeMinor Obj. Code Amount $47,050 NO: _ Complete the following questions.- 6. uestions.6. Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Indez/hEnor Object/Project No. From $ To $ 7. Any additional comments? CIP Project No. 311052.429401.6.840 Approved by: E� FOR DEPARTMNT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Department of Management and Budge irec r esignee Date Budget Analyst Date 03-- 043 clpT4 Alex J. MYrtinilez Acting Director General Services Administration Description of Commodity/Services Needed Emergency Purchase of Five (5) Radio Site Power Systems The Department of General Services Administration, Communications Division, is respectfully requesting your approval for an emergency purchase of five (5) Radio Site Power Systems (Battery and Rectifiers — 50 ampere and 24 volt output for forty continuous hours). Emergency Justification On October 25, 2001 the City Commission adopted Resolution Nos. 01-1134 and 01- 1135 which ratified the acquisition, installation, optimization and interface of the 800 MHz Radio System and Microwave upgrade. During the implementation design, it was determined that five (5) Radio Site Power Systems were needed to provide uninterrupted, high reliability, clean and quiet power to the new city-wide radio system upgrade which would be used during the installation process and later on for permanent operation. These systems should be procured as, soon as possible in order to allow for: 1) the unimpeded ongoing installation of the new radio systems at various city locations such as Fire Stations 9 & 11, and the Fire College; 2) allow for power installations as support for operations before, during and after hurricanes; 3) allow for the building of new Fire/Rescue Dispatch Center at the Fire College without impacting fiscal planning; and 4) allow for the increase of power capacity at each site for supplying simultaneous power to the present system and the increased load of new equipment. In the event that these five (5) Radio Site Power Systems are not able to be purchased, some of the consequences that we would be facing are: 1) stoppage of the radio system due to insufficient power for new equipment operational loads; 2) interruption of the schedule of deployment of the Fire College Dispatch Center for Fire -Rescue; and 3) the risk of loss of radio operations reliability before, during, and after a hurricane. 03- 043 . _. _� - — •..,,ops rY r ^ S! AE S lir Ci~ i Carlos A. Gimenez June 24, 2002 = City Manager clpT4 Alex J. MYrtinilez Acting Director General Services Administration Description of Commodity/Services Needed Emergency Purchase of Five (5) Radio Site Power Systems The Department of General Services Administration, Communications Division, is respectfully requesting your approval for an emergency purchase of five (5) Radio Site Power Systems (Battery and Rectifiers — 50 ampere and 24 volt output for forty continuous hours). Emergency Justification On October 25, 2001 the City Commission adopted Resolution Nos. 01-1134 and 01- 1135 which ratified the acquisition, installation, optimization and interface of the 800 MHz Radio System and Microwave upgrade. During the implementation design, it was determined that five (5) Radio Site Power Systems were needed to provide uninterrupted, high reliability, clean and quiet power to the new city-wide radio system upgrade which would be used during the installation process and later on for permanent operation. These systems should be procured as, soon as possible in order to allow for: 1) the unimpeded ongoing installation of the new radio systems at various city locations such as Fire Stations 9 & 11, and the Fire College; 2) allow for power installations as support for operations before, during and after hurricanes; 3) allow for the building of new Fire/Rescue Dispatch Center at the Fire College without impacting fiscal planning; and 4) allow for the increase of power capacity at each site for supplying simultaneous power to the present system and the increased load of new equipment. In the event that these five (5) Radio Site Power Systems are not able to be purchased, some of the consequences that we would be facing are: 1) stoppage of the radio system due to insufficient power for new equipment operational loads; 2) interruption of the schedule of deployment of the Fire College Dispatch Center for Fire -Rescue; and 3) the risk of loss of radio operations reliability before, during, and after a hurricane. 03- 043 Carlos A. Gimenez Page 2 of 2 TOTAL COST OF PURCHASE $47,050 BUDGET APPROVAL: Funds in the amount of $47,050 are allocated for this purchase from Capital Improvement Project Funds, Project No. 311052.429401.6.840. DATE: 4 �� Department of Budget and Management Marcelo Penha Acting Director DATE: �� 0Z Departo Bu ge and Management Pilar Sae CIP Administrator VED/DPROVED: DATE: nez, City Manag �L t�/��► CAG/FKR/AhWnbd 03- 043 V 4 MRO 4M Box 331 VS) 416-1 �. Florida 33233.0708 FAX (305) 416-1925 17suyer Category Number Telephone No. 35044 614-985--3582 OSA DIRECTOR'S OFFICE STATIUM POWER SERVICES. I' -.:C -.1390 1144 1-0 STPEIET 2-1-40 FLOOR ATTN DWINT KAUF -.-MIAMI, FL 33142 6670 BuStIl BLVD COLUMBUS 9H 43227 , un P" City of Miami Accounting Divisiop AcpStsaa . le C # :Department of Finance P.O. Box 330708 Miami, Florida 33233-0708 24artment Contact Person Telephone No: Requisition No::. DIRECTOR'S DWI CE CARMEN MIR 305-575-5130 GSA -2-45793 Extended Pik fternip. Comm Description Qty Unit Unit Price Code#odity ?25-55 LEN EAST PEN'wkl DEKA 24V BATTERY S EA 5800.00 2?000.00 rLANT - MODEL 24-3AVR95-23, CAPABLE OF PROVID111,1C 50A FOR2_1 JV.S TO 1.88 Ellb E VOLTS PER Ct. L. 20 -,EAR DESIGIN LIFE; L YEAR FULL REPLACEMENT WARRANTY, 19 YEAR") PRO- RATED; DIMENSIONS: 34.32"!.4 X 29'D X 36"H 72t- - 5'5 tisk;LAKARCIiE 24V tv�A kECT1r1E.W3: EA 3610.00 18050.00 MODEL TP850-24V-ABD1-17/155 V/IN-rORKER PACKADE, SjtrGLE PHASE INfUT VOLTAGE OF 120 Q 60142, FLOOR WjUINTED. NOTEi SHIP TO 1100 MW SOUTH RIVER DRIVE, MIA11, FLA CALL LUIS SELEMA BEFORE DELIVERY AT 3401-575-5020/303 7090. - 14-3 SUkST1TUf1O'#-1`3- 4� EMEROEKY - APPROVED BY THE CITY KA1,44GER PLUS FPEIOHT - TO VE. Pr-.,E--.c*AID A --ID ADDED 70 11,1VOICE. Tax ID or SIS No: Account Code Number(s) Payment 3? -3359764 312052.429401.6.840 47050. 00 Partial Shipments: For each partes Final ft wwam must be d*my. a CWY of this pop t- � I be 10 Jftowb Pay" am 1pgbiamw to Accoom Payam with wo - 4, of dp s0whet Entity Type: gmeorpeciftsilpallached. Oft &*WW 10 A= R"Ift- 00 llikft pw- - FW Terme: (Plan Dkwounq p""wd NETSO 0* pay or- Tft R0*13. Pun*w� Order ft: 4 tut IL -BM -A Delivery Date roved V FNmc 506 Rev. 7/97 RECEIVING RECORD 03'- 043 I - I -a, t %-.01 RECEIVING RECOR&,.j 0 3 I** 416-19MM922 FAX (305) 4161925 Category -Number Telephone No. Sara Oon2alei Cppp Al 35044 614-985-3382 DIRECTOR 'S OFFICE STATIOoNAkY POWER SERVICES, I.'X 1390 AZ,4- 20 STREET ZND FLOOR ATT14 DNIONY FAUF MIAMI, FL 33142 6670 BUSCH BLVD COLUMM ON 43229 City of Miami Accounting Divisi ntsra I % wtsu Department of Finance a�&e P.O. Box 330708 Miami, Florida 33233-0708 Deparftwnt Contact Person Telephone No: Requisition No: DIRECTOR'S OFFICE CARMEN MIR 305-575-5130 GSA -2-48783 Item# Commodity Codef Description (Ity Unit Unit Price Extended Price TOTAL: 47050.00 Tax ID or S/S No: Account Code Number(s) Payment Afflibritation 59-3359764 311052.42?401.6.840 47050.00 tp_&�Mt 2d Partial shipments: For asc 1:7- mw%- = - — — __.. aL be Entity Type: �ib&#_;%i%� kwaift or packlall ft OZ. lmaiorParJdnp SIP t ti InhaioyPaM SIP Oft Suballisil w Acm DaSslivilliallpAccis.Pasitilf—I Terms: Discount) kET34 ow F. DES1n pm QJ :-A /*10_P111lkO"i6rwJw$0i6TAd Purchase Order No: 22?325 ylv Delivery Date p Mv, XICZ D67t A An I - I -a, t %-.01 RECEIVING RECOR&,.j 0 3 UG/ii/LUUG lU.�O /GI7J�07J7 J I W I lu` wy mwt4 R S17C STATIONARY j-.jWER SERVICES INC 3985 GATEWAY CENTRE BLVD *'i80 PINELLAS PARK, FL 33782 Phone: (727) 579-8810 Fax (727) 576-2330 REPRIN DMSIONIACCOUNTS PAYABLE CITY OF MIAMI ACCOUNTS DEPARTMENT OF FINANCE PO BOX 330708 MIAMI, FL 33293-0708 (305) 5755171 0 invoke No. ?.8427 erz Order No. shipper ID 50025427 Order Type Invoice Customer ID CITYMIAMI GSMCOMMuNICATION DIVISION CITY OF MIAMI 1390 NW 20Th STREET -2ND FLOOR MIAMI, FL 33142 (306) 5755171 PAGE t 3AVR95•23 BATTERY F FREIGHT -b if: 20.00 L^%;M [U. W -t. PAY1AAE. ;' : DATE -ija/ ,__ f o -' `t) ? , qo Sales Total 48,325.13 Shipping & Handling 0.00 Misc. Charges 0.00 Tax Total 0.00 Paid 0.00 _ • 48,325.13 03' Qui