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Home My WebLink AboutR-03-0037J-02-1003 11/26/02 RESOLUTION NO. 03— 037 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR FIFTHS (4/5TIS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR FORMAL BIDS, AND AWARDING A CONTRACT TO GANCEDO TECHNOLOGIES, INC., FOR THE PROJECT ENTITLED "GIBSON PARK SPORTS LIGHTING SYSTEM REPAIRS, B-6410", CAPITAL IMPROVEMENT PROJECT NO. 331341; FOR A PROPOSED AMOUNT NOT TO EXCEED $101,081, PLUS $15,662.15 FOR ESTIMATED EXPENSES, AS APPROVED BY THE CITY MANAGER, FOR AN ESTIMATED TOTAL CONTRACT COST OF $116,743.15; ALLOCATING FUNDS FROM THE SAFE NEIGHBORHOOD PARKS BOND PROGRAM. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By a four-fifths (4/stns) affirmative vote, the City Manager's finding of an emergency, waiving the requirements for formal bidding procedures and awarding the contract to Gancedo Technologies, Inc., for the Project entitled "Gibson Park Sports Lighting System Repairs, B-6410", Capital Improvement Project ("CIP") No. 331341, is ratified, approved and confirmed, in the proposed amount of $101,081.00, plus $15,662.15 JAN 0 9 2903 p$sed%twa No. 03- 0 for estimated expenses incurred by the City, for a total estimated contract cost amount not to exceed $116,743.15, with funds allocated from the Safe Neighborhood Parks Bond Program, Capital Improvement Project No. 331341. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor." PASSED AND ADOPTED this 9th day of January ,2003. MANUEL A. DIAZ, OR EST: PRISCILLA A. THOMPSON CITY CLERK APPRO,.VC05 ARVO FOND CORRECTNESS :?j 0rL E 0W*1"'V I �, $,,'L�,�O CI ATTORNE !�'" 6724:tr:AS:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 03— 037 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 17 TO: Honorable Mayor and Members DATE: NOV 2 7FILE of the City Commission 2�Oc SUBJECT: FROM: REFERENCES: los A. G�nez ENCLOSURES: Resolution ratifying the City Manager's Emergency finding, waving formal bidding requirements and awarding contract for Gibson Park Sports Lighting System Repairs, B-6410 Resolution RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution ratifying the City Manager's finding that a valid Emergency exists concerning the time constraints to complete the work, waving formal bidding procedures, and authorizing the City Manager to enter into a contract on behalf of the City with Gancedo Technologies, Inc., whose principal is Carlos Gancedo, president, a company located at 601 SW 57 Avenue, Miami, Florida, for the project entitled, GIBSON PARK SPORTS LIGHTING SYSTEM REPAIRS, B-6410, CIP No. 331341, received on April 30th, 2002, in the amount of $101,081.00 total bid. BACKGROUND The project consists of providing security lighting to unlit areas, and replacing sports light fixtures that are old and obsolete. The sports lighting systems had to be repaired to meet generally accepted lighting standards, and be fully operational prior to the scheduled sports activities. Funding is allocated from the Safe Neighborhood Parks Bond (SNPB) program. On April 30th, 2002, the Department of Public Works received bids from three (3) qualified contractors. The Department of Public Works deemed Gancedo Technologies, Inc. to be the lowest responsible and responsive bidder, in the amount of $101,081.00, and instructed said company to commence with the work to avoid further delays. JErn�A/AB/ab 03- 037 TO Carlos A. Gimenez City Manager yV . 9john H. Jacon Director Department of Public Works CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : November 27, 2001 FILE : B-6410 SUBJECT: EMERGENCY FINDING - Request waiver of formal bidding requirements for Gibson Park lighting project REFERENCES. ENCLOSURES: Re: Gibson Park Sports Lighting System Repairs, B-6410, CIP No. 331341 This memorandum serves to request a waiver of formal bidding requirements for the replacement of the sports lighting equipment at Gibson Park, C.I.P. No. 331341. The sports lighting equipment installed on the poles at the ballfield and tennis/ basketball courts of Gibson Park are approximately twenty five (25) years old, and no longer provide enough lighting to meet generally accepted lighting standards. The light fixtures are no longer manufactured, and there are no parts available for repairs. It is imperative that these lights be replaced as soon as possible in order not to have an adverse impact on the many sports activities that take place at this facility throughout the year. There is $150,000 available from Safe Neighborhood Parks Bond to cover the work and incidental costs for the project. If this meets with your approval, please indicate by signing below. This item will be placed on the next available commission agenda for ratification. Approved Date 61 2 d� Linda M. Haskins, Director - Management and Budget Department C.I.P OVAL: —� -OI . Par. I r- re"R -4- FKR/JHJ/AB Andre Bryan, Project Manager Date 11 nLl#NOV 2 2001 CIP DWSiON 03- 7 Budgetary Impact Analysis 1. Department of Capital Improvements 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: Resolution ratifying the City Manager's Emergency finding waiving formal bidding requirements and awarding contract for Gibson Parks Snorts Lighting sting Systems Repairs. B-6410 Resolution. 4. Is this item related to revenue? NO: x YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: Index Code Minor Obj. Code Amount NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Balance in Line Item $ Amount needed in the Line Item $ Q„ffiriPnt fitnrlc urill he trnncfe"M frnm the fnllnwinQ line items - ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From $ From $ From $ To $ 7. Any additional comments? 8. Approved by_: Date t Uirector/Desi ee Date FOR DEPARTMENT OF MANAGEMENT AND BUDGET USE d by: Verified by. ,r .nt o ement and udg CIP A esignee Date 03- 037 r FACT - SHEET DEPARTMENT OF PUBLIC WORKS DATE: 6 / 11 / 2002 JOB NUMBER: B-6410 PROJECT NAME: GIBSON PARK SPORTS LIGHTING SYSTEM REPAIRS CIP NUMBER: 331341 LOCATION: 401 Northwest 12 Street, Miami, Florida OTHER TYPE: PROJECT MANAGER / EXT. No.: Andre B / 1211 FEDERAL (C.D.B.G.): 0 ASSOCIATED DEPARTMENT: Parks and Recreation S.N.P.B. Q ASSESSABLE: 0 EMERGENCY: Q COMMISSIONER DISTRICT. S BID REQUEST: FORMAL Q INFORMAL Q RESOLUTION No.: DESCRIPTION: The project consists of the furnishing of all labor, materials and equipment for the replacement of the sports light equipment on the concrete poles at the baltfield and courts. The project was deemed an emergency and must be completed before the start of the high school football season. QF NECESSARY. CONTINUE ON THE SACK► SCOPE OF SERVICES: PUBLIC WRKS OUTSIDE COST (% OF CONST. COST) ADVERTISING $ 500.00 (E) OUTSIDE DESIGN $ TESTINGS / SURVEY / PLAT $ $ (E) P.W. DESIGN & BID DOCUMENTS $ 8,086.48 8 % CONSTRUCTION $ 101,081.00 (BID) CONSTRUCTION ADMINISTRATION $ 7,075.67 7 % OTHER: $ (E) $ (E) 15 % (E) - ESTIMATE TOTAL $ 116,743.15 (TOTAL ENG. FEE) ESTIMATED CONST. COST $ 130,000.00 ...CONTftACTOR'S-INFORKiATfON:--- __ _---.---.-----_ -.-- .- _ - CLASS: Q Q r—SD NON - MINORITY O TYPE OF WORK: Electrical MINORITY Q EH] Q YEARS OF ESTABLISHMENT: 7 years LICENSE ER -0014966 NAME: Gancedo Technologies, Inc. TELEPHONE: (305) 265-1984 ADDRESS: 601 SW 57 Avenue, Suite F CITY, STATE, ZIP: Miami, Florida 33144 CLASS: J - JOINT P - PRIME S - SUB CONTACT PERSON: Carlos A. Gancedo, President MINORITY, B - BLACK H - HISPANIC F FEMALE SUB -CONTRACTORS: NAMES: VIRGV IV,Sa, it -GMT AIWALTSIS, FILE, ASSOCIATED DEPT, CIP MANAGER REV. TV/w 03- O R 7 INFORMAL BIDS BY ITEM GIBSON PARK SPORTS LIGHTING SYSTEM REPAIRS Project Number: 13-6410 CIP Number: 331341 Project Manager: Andre Bryan Dale: 4 / 30/ 2002 Person who received the bids: Andre Bryan Received at: Department of Public Works, City of Miami Constnlction Estimate = $ 130,00.00 Time: 10:00 a.m. BIDDER ELECTRICAL CONT. SVC. CANCEDO TECHNOLOGIES HORSEPOWER ELECTRIC • ADDRESS 2?75 WES'I'773'fREE'I' 6111 SW 57 AVhN11E, SUITE 15105 WEST 20 AVENUE IIIALEA11, FLORIDA 33016 MIAMI, FLORIDA 33144 IIIALEAII, FLORIDA 33014 BID 130NO AMOUNT 5% BID BOND BID BOND VOIJCIIER 5% BID BOND IRREGULARITIES MINORITY OWNED No YES YES ITEM No. DESCRIPTION UNIT UNIT UNIT UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL BASE BID: ITEMS 1 THROUGH 7 $101,081.00 $109,454.56 S119,911.00 1 REMOVAL OF ELECTRICAL EQUIPMENT AND LIGHTING HARDWARE ON 8 CONCRETE POLES AT THE BASEBALLIFOOTBALL FIELD $3,500.00 $6,607.00 $4,000.00 2 NEW LIGHTING EQUIPMENT ON THE 8 CONCRETE POLES AT THE BASEBALL/FOOTBALL FIELD $56,381.00 $64,892.00 $35,000.00 3 MISCELLANEOUS ELECTRICAL WORK RELATED TO THE ILLUMINATION OF THE BALLFIELD $4,906.00 $3,605.00 $29,000.00 4 REMOVAL OF ELECTRICAL/LIGHTING EQUIPMENT FROM 8 CONCRETE POLES AT THE COURTS $2,646.00 $963.56 $4,000.00 5 NEW LIGHTING EQUIPMENT ON THE 8 CONCRETE POLES AT THE COURTS $22,781.00 521,990.00 $19,000.00 6 MISCELLANEOUS ELECTRICAL WORK RELATED TO THE ILLUMINATION OF THE COURTS $867.00 $1,397.00 S18,911.00 7 PROVISION FOR SPECIAL ITEMS $10,000.00 $10,000.00 $10,000.00 • IRREGULARITIES LEGEND IT HAS BEEN DETERMINED BY TI IE DEPARTMENT OF PUBLIC WORKS THAT THE - A -- No Power - of- Attorney LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM OANCEDO TECHNOLOGIES B No Affidavit as to Capital & Surplus of Bonding Company C -- Corrected Extensions INCORPORATED FOR Tllli TOTAL. AMOUNT OF $101,081.00 D •- Proposal Unsigned or Improperly Signed or no Corporate Seal E -- Sub-contractot(s) not Identified It' the above contractor is not the lowest bidder explain: F -- Non - responsive bid O -- Improper Bid Bond Gancedo Technologies primary office Is located In the City of Miami. Gancedo If -- No Certificate ofCompelency Number Technologies bid amount Is within 10% of Electrical Contracting Service bid, and I -- No First Source luring Compliance Statement has accepted to perform the work at Electrical Contracting Service bid. J -- No Minority Compliance Statement Reference: City Code, Section 18-52.1(h) K -- No Duplicate Did Proposal O. L -- No City of Miami or County Occupational License V ��ja�/%p-�•� / 81IEET I OF 1 i