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Home My WebLink AboutR-03-0003J-03-034 12/31/02 RESOLUTION NO. 03— 003 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE ALLOCATION OF FUNDS, IN AN AMOUNT NOT TO EXCEED $53,050, TO THE DADE COUNTY ASSOCIATION OF CHIEFS OF POLICE COURT OVERTIME REDUCTION PROJECT FROM THE LOCAL LAW ENFORCEMENT BLOCK GRANT VII PROGRAM, ACCOUNT CODE NO. 142023.290539.6.270; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. WHEREAS, the Miami Police Department faces rising court overtime costs; and WHEREAS, the Dade County Association of Chiefs of Police ("Association"), and the Dade County State Attorney's Office have implemented the Dade County Association of Chiefs of Police Court Overtime Reduction Project ("Project") which employs a coordinator to notify victims, witnesses and officers when they are required to appear at court, which system has greatly reduced the costs of overtime for court appearances for all local law enforcement agencies; and CV Y CON=SWON ETIN(3 OF JAPE02,' R"au�n No. 03- 003 WHEREAS, members of the Association share in the Project's costs based on the actual number of sworn officers assigned to each of the respective agencies; and WHEREAS, the funding will assist the Association and the Dade County State Attorney's Office with expenses related to the hiring of administrative support personnel necessary to implement the Court Overtime Reduction Project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The allocation of funds, in an amount not to exceed $53,050, to the Dade County Association of Chiefs of Police Court Overtime Reduction Project, from the Local Law Enforcement Block Grant VII Program, Account Code No. 142023.290539.6.270, is authorized. Page 2 of 3 03- 003 Section 3. The City Manager is authorized!' to execute all necessary documents, in a form acceptable to the City Attorney, for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 9th day of January , 2003. � 4` MANUEL A. DIAZ, MA )OiZ- ATTEST: PR SCILLA A.OMP ON CITY CLERK CORRECTNESS:& ATTORNEY 6815:tr:AS:BSS 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. �� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 03- 003 CITY OF MIAMI, FLORIDA A=3 INTER -OFFICE MEMORANDUM The Honorable Mayor and Members TO: of the City Commission RECOMMENDATION DEC 2 4 2002 DATE: FILE: SUBJECT: Proposed Resolution REFERENCES: Dade County Association of Chiefs of Police; Court ENCLOSURES: Overtime Reduction Project It is respectfully recommended that the City Commission adopt the attached Resolution authorizing funding, in the amount of $53,050.00, for the Dade County Association of Chiefs of Police, Court Overtime Reduction Project. Funding is to be provided from the Local Law Enforcement Block Grant (LLEBG) VII Program, Account Code No. 142023.290539.6.270. BACKGROUND In an effort to contain rising overtime costs, the Dade County Association of Chiefs of Police, along with the State Attorney's Office, instituted the "County Court Standby Program." This program dramatically reduced court overtime costs for all law enforcement agencies. Since the program's implementation in 1997, the Police Department reduced overtime costs by 59.4%, from $2,077,958 (FY '97) to $842,953 (FY '02). Funds from participating law enforcement agencies are used to hire administrative support personnel necessary to implement the County Court Standby Program. The system uses a victim/witness coordinator to ascertain officer, as well as, victim and witness availability, thus allowing the State Attorney's Office to plan accordingly. Officers are notified of being placed on a "standby" basis and only be called when needed. All Police Departments in Miami -Dade County are required to continue to financially support this court overtime reduction program. Law enforcement agencies are billed based on the actual number of sworn officers assigned to the respective department. t CAG/RV/N Ir 03- 003 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez NOV 1 8 2002 TO : City Manager DATE : FILE: az FROM 40fP ce Dade County Association of SUBJECT: Chiefs of Police; Court Overtime Reduction Project REFERENCES: ENCLOSURES: For the past few years, the Police Department implemented several initiatives curbing the expenditure of court overtime. We were able to reduce the total amount of overtime from $2,077,957.51 in FY `97 to $842,953.03 in FY `02. FY 96-97 $2,077,957.51 FY 97-98 $1,609,813.85 FY 98-99 $1,287,241.81 FY 99-00 $ 957,622.89 FY 00-01 $ 933,276.62 FY 01-02 $ 842,953.03 The following three initiatives are credited with this reduction: • Stand-by Program: Officers are placed on stand-by for misdemeanor and DUI court. Officers are not subpoenaed to testify unless the case is actually scheduled to go to trial. • Pre -file Affidavit Program: Officers are not required to testify at pre-trial conferences for victimless crimes. Officers file a sworn affidavit stating the probable cause for the arrest. The Assistant State Attorney then files formal charges on the information provided in the affidavit. • Review of Witness List by Supervisors: Prior to attesting to the facts on an arrest form, Sergeants review the facts and witness list and must approve which officers will actually be needed for pre -files (victimless 'crimes excluded). This limits the number of officers needed for pre -file. We will continue exploring additional ways to lower court overtime. Should you have any questions or need additional information, please contact me at (305) 579-6565. RM/NAwHM/lr 03- 003 Dade County .association of Chiefs of Police -I zoo W Count rill i; 'nr f 9 ZOE 130 Aventura, Florida 3318o Phone: 0 466-8966 October 18, 2002 RECEIVED Chief Raul Martinez City of Miami Police Department 400 Northwest Second Avenue Miami, FL 33128 1 BUSINESS MANAUEMENI SECTION Dear Chief Martinez: INVOICE County Court Standby Program Balance Due. $53,050.00 It is time once again for all member police agencies of the Dade County Association of Chiefs of Police to fund the "County Court Standby Program". As you are aware, this Program has dramatically reduced court overtime costs for all police agencies. Your agency is billed based on the number of sworn police officers. I have received the assessment breakdown from Capt. Andy Vera, and your responsibility has been noted above. I request that you make your check payable to Dade County Association of Chiefs of Police, and forward to: Chief Thomas E. Ribel City of Aventura Police Department 19200 West Country Club Drive Aventura, FL X3180 Thank you for your continued support. Sincerely, CE Thomas E. RibdW Chief of Police IR OCT 7, 5 22^? ASSISTA't•,--T. C HIF; ADMINISTRATION DIV ..: 2 Office "f the .hdef of PonCg Miami, Fla i OOT 2 4 2002 I RECEIVEn - o 0 3 1 01 Budgetary Impact Analysis Department Police Agenda Item # (if available) Division 3. Title and brief description of legislation or attach ordinance/resolution: A Resolution authorizing, in the amount of $53,050, for the Dade County Association of Chiefs of Police, Court Overtime Reduction Project. 4. Is this item related to revenue? NO: XXX YES (If yes, skip to item #7.) 5. Are there sufficient funds in Line Item? YES: Index Code Minor Obj. Code Amount $53,050.00 NO: —Complete the following questions: OTHER: Local Law Enforcement Block Grant VII, Account #142023.290539.6.270. 6. Source of funds: 7. Amount budgeted in the Line Item $ Balance in Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. From $ From $ From $ To $ Any additional comments? 8. Approved Departmen irector/Designee IY7 Date FOR DEP NT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Ve-nn-rr'eyjP y:,,J,,,M.} n ( Transfer done by: {1g1:t� tYI1 Budget Analyst Budget Analyst Department of Management and Budget Director/Designee Date Date Date 03- 003