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Home My WebLink AboutR-03-0002J-03-016 12/19/02 RESOLUTION NO. 0 3+ 002 A RESOLUTION OF THE MIAMI CITY COMMISSION RESCINDING RESOLUTION NO. 02-1041 AND THE BID AWARDED TO HPI INTERNATIONAL, INC. PURSUANT TO SAID RESOLUTION; FURTHER ACCEPTING THE BID OF PITMAN PHOTO, INC. FOR THE PROCUREMENT OF POLAROID FILM TO BE UTILIZED BY VARIOUS USER DEPARTMENTS AND AGENCIES CITYWIDE, ON AN AS -NEEDED CONTRACT BASIS FOR A ONE-YEAR PERIOD WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS FROM INDIVIDUAL DEPARTMENTAL ACCOUNTS OF VARIOUS USER DEPARTMENTS AND AGENCIES, SUBJECT TO BUDGETARY APPROVAL. WHEREAS, Resolution No. 02-1041, adopted September 26, 2002, awarded a bid to HPI International, Inc. ("HIP"), for the purchase of Polaroid film, for the Department of Purchasing to be utilized by various user departments and agencies, on an as -needed contract basis for one year, with the option to renew for two additional one-year periods; and CITY CORS VTEETING -03 JAM 0 9 ?�? 03- WHEREAS, due to HIP's failure to maintain a fully stocked office/warehouse within the geographical boundaries of Miami - Dade County, as specifically required by the contract, the City Commission wishes to rescind HIP's award and award the bid to Pitman Photo, Inc., the second lowest bidder under the same prices, terms and conditions pursuant to Bid No. 01-02-184; and WHEREAS, funds will be allocated from individual departmental accounts of the various user departments and agencies, subject to approval prior to usage; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Resolution No. 02-1041 and the bid awarded to HPI thereto are rescinded. Section 3. The bid of Pitman Photo, Inc. for the procurement of Polaroid film, for the Department of Purchasing to be utilized by various user departments and agencies Citywide is accepted, on an as -needed contract basis for a one-year period, with the option to renew for two additional one-year periods is accepted, with funds allocated from individual departmental accounts of various user departments and agencies, subject to budgetary approval. Page 2 of 3 03- 002 Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 9th day of January , 2003. �a MANUEL A. DIAZ, MA ATTEST: Q - M PRISCILLA A. THOMPSON CITY CLERK APPROVED TO OR D CORRECTNESS EJ O VILARELLO CI ATTORNEY 6798:tr:AS:BSS 1� If the Mayor does not sign this Resolution, effective at the end of ten calendar days from passed and adopted. If the Mayor vetoes this shall become effective immediately upon override the City Commission. Page 3 of 3 it shall become the date it was Resolution, it of the veto by 03- 002 CITY OF MIAMI, FLORIDA CAm2 INTER -OFFICE MEMORANDUM TO: DATE: DEC 24 2'A26 JJL FILE: Honorable Mayor and Members of the City Commission SUBJECT: Resolution Amending Resolution No. 02-1041 FROM: REFERENCES: Polaroid Film Citywide Alanage en Bid No. 01-02-184 ENCLOSURES: RECOMMENDATION It is recommended that the City Commission adopt the attached Resolution rescinding award to HPI International, Inc., awarded under Resolution No. 02-1041, and awarding to Pitman Photo, Inc., Non-Minority/Miami Dade County vendor, the next lowest responsible and responsive bidder under Bid No. 01-02-184. BACKGROUND Resolution No. 02-1041, adopted September 26, 2002, accepted bid of HPI International, Inc., awarded under Bid No. 01-02-184, for the furnishing of Polaroid Film Citywide, on as -needed contract basis for one year with the option to extend for two (2) additional one year periods, for the Department of Purchasing to be utilized by various City departments and agencies, authorizing said purchases as needed, subject to availability of funds. HPI International, Inc. has failed to maintain a fully stocked office/warehouse within the geographical boundaries of Miami -Dade County, as specifically required by the contract; therefore amending Resolution No. 02-1041, to rescind award to HPI International, Inc. and award to Pitman Phpto,,pInc. , the next lowest responsible and responsive bidder. fAi CAG/RJN j/MAR/%` adm ResoMemo 03- 002 Nov -18-02 04:10P PITMAN PHOTO SUPPLY 800 835 3995 P.01 Nov -11-02 03:29ps Frog- T -45Z !'.001/003 F-516 10111"ttla of 'ffitarifit November 18, 2002 Mr. Lowell H. Elsea Pitman Photo, Inc. W50 SW 932 Street Miami, FL 33156.6507 SENT VIA FAX Subject Bid No. 01-02-184 Polaroid Flim Dear Mr. Elsea: On September 26, 2002, the City of Miami awarded the above subject contact to HPI International, Inc. for the furnishing of Polaroid Film on an as needed contract basis. The City is in the process of rescinding such award, due to the vendor's inability to comply wfth certain contractual requirements, and recommend award to the next lowest bidder. Your company submitted the second lowest responsible and responsive bid. -and we are: therefore, requesting that you advise whether you would sal honor the bid prices and abide by an terms and conditions. See attached copy of your bid. You are to indicate below whether you agree to provide Polaroid Film as stipulated in your bid, upon approval by the City Commission. It is requested this tetter be completed and retuned via fax to Markm Suarez, CPPB, at (305) 416-1925 Immediately, but no tater than 5:00 p.m. on Tuesday. November 19, 2002 tSince_relyn Michael A. Raft AAcW4 Dkoctor Purchasing Department SIGNATLIRE'C � -J 6L- TITLE: DATE��- --rv— MARMS:ms 03- 002 I DEC -11-2002 09:50 CITY CLERKS OFFICE 305 858 1610 P.02/03 J-02-832 9/12/02 02-1041 RESOLUTION NO, A RESOLUTION OF THE MIAMI CITY COVXISSION, ACCEPTING THE BID OF HPI INTERNATIONAL, INC., FOR THE PURCHASE OF POLAROID FILM, FOR THE DEPARTMENT OF PURCHASING TO BE USED CITY-WIDE ON AN AS -NEEDED CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS, ALLOCATING FUNDS FROM INDIVIDUAL DEPARTMENTAL ACCOUNTS OF THE VARIOUS USER DEPARTMENTS AND AGENCIES, SUBJECT TO BUDGETING APPROVAL PRIOR TO USAGE. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid received on August 12, 2002, from HPI International, Inc., for the purchase of Polaroid film, for The Department of Purchasing to be utilized citywide by various user departments and agencies, on an as -needed contract basis for one (1) year, with the option to renew for two (2) additional one- year periods, is accepted, with funds allocated from individual departmental accounts of the various user departments and agencies, subject to budgetary approval prior to usage. 6 F P 2 6 2002 AwAlutim Na 03- 002 DEC -11-2002 09:50 CITY CLERKS OFFICE 305 858 1610 P.03iO3 Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.V PASSED AND ADOPTED this 26th ATTEST; PRISCILLA A. THOMPSON CITY CLERK FORM AND CORRECTNESS ATTORNEY W6575:tr:AS:BSS day of September , 2002. 7,00 4*4MAVzKt 16 MANUEL A. DIAZ, MWR If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 03- 002 Page 2 of 2 TOTAL P.03 RESCINDING OF AWARD BID NO. 01-02-184 ITEM: Polaroid Film DEPARTMENT: Citywide TYPE OF PURCHASE: Rescinding Award and award to next lowest bidder RECOMMENDATION: It is recommended that the contract awarded to HPI International, Inc., be rescinded for the failure to maintain a fully stocked office/warehouse within the geographical boundaries of Miami -Dade County, as specifically required by the contract, and award contract to Pitman Photo, Inc., the next lowest responsible and responsive bidder, to provide said commodities, under the same prices, terms and conditions. Director of Purchasing Date AwardStawConu= 03- 002