HomeMy WebLinkAboutO-12407J-03-720
08/13/03
ORDINANCE NO. 12407
AN ORDINANCE OF THE MIAMI CITY COMMISSION
ESTABLISHING A NEW SPECIAL REVENUE FUND
ENTITLED "MIAMI-DADE COUNTY MUNICIPAL
CONTINUITY OF OPERATIONS ("COOP") PLAN GRANT
AWARD (FY 2003)," CONSISTING OF A GRANT, IN
THE AMOUNT OF $75,000, FROM THE STATE OF
FLORIDA, DEPARTMENT OF COMMUNITY AFFAIRS, AND
APPORTIONED BY THE MIAMI-DADE COUNTY BOARD OF
COUNTY COMMISSIONERS OFFICE OF EMERGENCY
MANAGEMENT FOR THE PERIOD OF JUNE 20, 2003
THROUGH APRIL 16, 2004, FOR THE DEVELOPMENT
OF A COOP PLAN IN ACCORDANCE WITH THE
FEDERALLY FUNDED SUBGRANT AGREEMENT
NO. 03-FT-lB-11-23-01; AUTHORIZING THE CITY
MANAGER TO ACCEPT SAID GRANT AND TO EXECUTE
THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE
TO THE CITY ATTORNEY, FOR SAID PURPOSE;
CONTAINING A REPEALER PROVISION, A
SEVERABILITY CLAUSE, AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Miami ("City") has been awarded a grant
in the amount of $75,000, from the State of Florida, Department
of Community Affairs, through the Office of Emergency Management,
for the development of a Municipal Continuity of Operations
("COOP") Plan to be apportioned by the Miami -Dade County Board of
County Commissioners; and
WHEREAS, the funds will be used as stipulated by subgrant
agreement number 03-FT-lB-11-23-01 for the development
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of a plan to prepare for terrorist incidents, including those
involving weapons of mass destruction, and to ensure the
essential functions of the City are not interrupted for natural
or man-made emergencies or disasters;
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Ordinance are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The following Special Revenue Fund for the
development of a COOP Plan in accordance with the federally
funded subgrant Agreement No. 03-FT-lB-11-23-01 for the period of
June 20, 2003 through April 16, 2004, is established and
resources are appropriated as described below:
FUND TITLE: "Miami -Dade County Municipal
Continuity Of Operations
("COOP") Plan Grant Award
(FY 2003)"
RESOURCES: State of Florida, Department of $75,000
Community Affairs passed through
the Miami -Dade County Board of
County Commissioners Office of
Emergency Management
APPROPRIATIONS:
$75,000
Page 2 of 4 12407
Section 3. The City Manager is authorized!' to accept
the grant and to execute the necessary document(s), in a form
acceptable to the City Attorney, for said purpose.
Section 4. The City Manager is authorizedll to expend
monies from this fund for the operation of the COOP Plan.
Section S. All ordinances or parts of ordinances
insofar as they are inconsistent or in conflict with the
provisions of this Ordinance are repealed.
Section 6. If any section, part of section, paragraph,
clause, phrase or word of this Ordinance is declared invalid, the
remaining provisions of this Ordinance shall not be affected.
Section 7. This Ordinance shall become effective thirty
(3 0 ) days after final reading and adoption thereof .11
1� The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
This Ordinance shall become effective as specified herein unless
vetoed by the Mayor within ten days from the date it was passed
and adopted. If the Mayor vetoes this Ordinance, it shall become
effective immediately upon override of the veto by the City
Commission or upon the effective date stated herein, whichever is
later.
Page 3 of 4
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PASSED ON FIRST READING BY TITLE ONLY this 11th day of
September , 2003.
PASSED AND ADOPTED ON SECOND AND FINAL READING BY TITLE ONLY
this 25th day of September , 2003.
ATTEST:
PRISCILLA A.THOMPSON
CITY CLERK
APPROVED TO FORM AND CORRECTNESS
VILARELLO
CITY A
W15K5:AS:BSS
EL A. DIAZ, MAY
Page 4 of 4 12407
Second Reading Ordinance 16
INTER -OFFICE MEMORANDUM
TO : Honorable Mayo
bers of City C rnmis on
FROM: _T A ola
inistrator/City Manager
RECOMMENDATION
DATE : FILE FM-082.doc
e=- -2
SUBJECT: Establish Special Revenue Fund
"Miami -Dade County Municipal
Continuity of Operations ("COOP")
REFERENCES: Plan Grant Award (FY 2003)"
ENCLOSURES:
Ordinance
It is respectfully recommended that the City Commission adopt the attached Ordinance
establishing a new special revenue fund entitled "Miami -Dade County Municipal Continuity of
Operations ("COOP") Plan Grant Award (FY 2003)" and appropriating funds in the total amount
of $75,000, consisting of a grant from the State of Florida, Department of Community Affairs,
and apportioned by the Miami -Dade County Board of County Commissioners through the Office
of Emergency Management for the period beginning June 20, 2003 through April 16, 2004, for
the development of a municipal Continuity of Operations (COOP) Plan.
BACKGROUND
The Miami -Dade County Board of County Commissioners ("County") are authorized by the
State of Florida, Department of Community Affairs to provide funds to the City of Miami in the
sum amount of $75,000 for the implementation of a municipal Continuity of Operations
("COOP") Plan. Specifically, the City of Miami Department of Fire -Rescue, Disaster
Management & Public Affairs Division, will use these funds as stipulated by said Subgrant
Agreement number 03 -FT -1B-11-23-01 for the development of a municipal COOP Plan in
preparedness for terrorist incidents, including those involving weapons of mass destruction, and
to ensure the essential functions of the City of Miami are not interrupted in the event of any type
of natural or man-made emergency or disaster event.
It is now appropriate to accept said grant, establish a special revenue fund, and appropriate the
said grant award therein for fiscal year 2003 for the Department of Fire -Rescue.
Fiscal Impact: None — Acceptance of a Miami -Dade County Grant.
JA/W WB/MLK/TF/JF/jam
FM.082.doc 12407
Budgetary Impact Analysis
I . Department Fire -Rescue Division: Disaster Management & Public Affairs
2. Agenda Item # (if available)
3. Title and brief description of legislation or attach ordinance/resolution:
This ordinance establishes a special revenue fund entitled: "Miami -Dade County Municipal
Continuity of Operations (COOP) Plan Grant Award (FY 2003)" and appropriating funds in the total
amount of $75,000, consisting_ of a grant from the State of Florida, Department of Community
Affairs passed through the Miami -Dade County Board of County Commissioners Office of
Emergency Management for the, period beginning June 20, 2003 through April 16, 2004.
4. Is this item related to revenue? NO: YES X (If yes, skip to item #7.)
5. Are there sufficient funds in Line Item?
YES: _ Index Code Minor Obj. Code Amount $
NO: — Complete the following questions:
6. Source of funds: Amount budgeted in the Line Item $
Balance in Line Item
Amount needed in the Line Item $
Crnffirient fiinds will he transferred frnm the fnllnwing line items:
ACTION ACCOUNT NUMBER
ACCOUNT NAME TOTAL
Index/Minor Object/Project No.
Acknowledged by:
From
$
From
$
From
$
To
$
7. Any additional comments?
The City of Miami Department of Fire -Rescue, Disaster Management and Public Affairs Division will
used said grant as stipulated in the Subgrant Agreement contract number 03 -FT -1B-11-23-01 for the
8. Appr#,e)d by;
DeoVrtment Director/Designee 72
FOR DEPARTMENT OF MANAGEMENT
AND BUDGET USE ONLY
Acknowledge
Acknowledged by:
Transfer done by: (Not
ii ,,
DP
applicable)
Budget Analyst
DepartineWt of Manolmer/andlBuhget
Director/Desi ee
Budget Analyst
Date S` ��
Date
Date
I
mom -Dade County
Fire Rescue Department
Office of Emergency Management
9300 N.W. 41 Street
Miami, Florida 33178-2414
(305) 468-5400 Fax: (305) 468-5401
July 2, 2003
Chief Joseph Fernandez
Assistant Fire Chief
City of Miami Fire Rescue
P.O. Box 330708
Miami, FL 33233-0708
Dear Chief Fernandez:
Enclosed please find an executed copy of the City of Miami Interlocal Agreement with
Miami -Dade County for the development of a municipal Continuity of Operations Plan.
The effective date of the agreement is June 20, 2003 which is the date the Subgrant
Agreement between the County and the State of Florida was executed, a copy of which is
also enclosed for your reference.
The Interlocal Agreement makes available to the City the sum of $75,000 for the
performance of the applicable sections of the Scope of Work in the Subgrant Agreement
that is referenced in and attached to the Interlocal Agreement. The reporting deadlines
that are set forth in the Interlocal Agreement supersede the dates in the State Subgrant.
Please ensure that the report and reimbursement forms specified in the Interlocal
Agreement are used by the City.
The City's reports and reimbursement requests should be sent to the attention of Dell
Wehling, OEM Administrative Officer. You may reach him at 305-468-5413. For
questions on the grant objectives and work program, inquiries should be directed to
Alberto Rodriguez, Emergency Management Coordinator, at 305-468-5425.
Sincerely,
Carlos Castillo
Director
Enclosures
Alit ays heady, Proud To Serve 12407
INTERLOCAL AGREEMENT
FOR MUNICIPAL CONTINUITY OF OPERATIONS PLAN
This Interlocal Agreement is entered into by and between Miami -Dade County ("County") and
the City of Miami ("City's, for the City to develop a Continuity of Operations Plan pursuant to
the attached Federally Funded Subgrant Agreement number 03 -FT -1B-11-23-01 between the
State of Florida and the County. The Subgrant Agreement is incorporated as if set out fully
herein.
This Interlocal Agreement shall begin upon execution by both parties, or the date of execution of
the Subgrant Agreement between the State and the County, whichever is later, and shall end on
April 16, 2004, unless terminated earlier by the County or the City, or the Subgrant Agreement is
terminated earlier, in which case the Interlocal Agreement will terminate on that date.
The City agrees to be governed by the Subgrant Agreement and to fully perform all applicable
obligations therein.
The County agrees that it will pass directly to the City the sum of $75,000, which is the amount
specified for the City in the Subgrant Agreement, upon the satisfactory acceptance and approval
by the State of the required work measures and the receipt by the County of the corresponding
funds from the State. This is a cost -reimbursement Agreement.
The Quarterly Report and the Close -Out Report dates stipulated in the Subgrant Agreement are
herein revised and those dates shall be as follows: First Report ending date — August 30, 2003;
Second Report ending date — November 30, 2003; Third Report ending date — February 28,
2004; and Fourth Report ending date — March 31, 2004. These reports are due in the Office of
Emergency Management no later than 15 days following the report ending date. The Close -Out
Report is due by April 7, 2004.
The City will use the Municipalities' COOP Plans Quarterly Progress Report form on pages 36
and 37 of the attached Subgrant Agreement for the periodic progress reports and Attachment E,
Financial Report/Reimbursement Request form on page 39, to request payments. The City shall
submit the Final Closeout Report on Attachment D, page 38, of the Subgrant Agreement.
All communications with Miami -Dade County relating to this Interlocal Agreement shall be
directed to: Carlos Castillo, Acting Director
Miami -Dade Office of Emergency Management
9300 NW 41 Street
Miami, FL 33178
Phone: 305-468-5403
IN WITNESS WHEREOF the parties hereto have caused this Interlocal Agreement to be
executed by their ders ed offcprs*�duly authorized.
City
SAV
Name: Jde Arriola, City Manager
J MAl(
Date: 5 M
County
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ST�� '�+l/► S
-;TT 011: uiw% FLORIDA
INTER -OFFICE MEMORANDUM
Joe Arriola May 1, 2003 FILE
City Manager
s.,r.'ec- Continuity of Operations
Inter -Local Agreement
J ph R. Fernandez == +=
mergency Manager
Enclosed please find for your signature, three copies of the City of Miami Inter -
Local Agreement with Miami -Dade for the development of a municipal Continuity
of Operations Plan.
Should you should have any questions, please feel free to contact me @
305.416.1621.
JRF/!t
c: William W. Bryson, Fire Chief
Maurice L. Kemp, Deputy Fre Chief
Miami -Dade County
Fire Rescue Department
'Office of Emergency Management
9300 N.W. 41 Street
Miami, Florida 33178-2414
(305) 468-5400 Fax: (305) 468-5401
April 23, 2003
Chief Joseph Fernandez
Assistant Fire Chief
City of Miami Fire Rescue
P.O. Box 330708
Miami, FL 33233-0708
Dear Chief Fernandez:
Enclosed for your attention are three copies of the City of Miami Interfocal Agreement
with Miami -Dade County for the development of a municipal Continuity of Operations
Plan. This agreement is made possible by a proposed State of Florida Subgrant
Agreement with the County which is scheduled for Miami -Dade County Board of County
Commissioner's action on May 6, 2003. The State agreement becomes effective on the
date it is executed by the State which OEM is estimating will be the middle of June.
One copy of the State agreement including Attachment F on a compact disk is attached
to and made a part of the Interlocal Agreement. An authorized representative for the
City should sign and return all three copies of the Interlocal Agreement to the Office of
Emergency Management by June 1, 2003. The County will execute the Interlocal
Agreement which shall have the same effective date as the State agreement. The
Interlocal Agreement will expire on April 16, 2004.
Please note the time frames and due dates for the progress reports in the Interlocal
Agreement. Those dates modify the dates in the State agreement and are necessary to
complete the scope of work by the end of the State agreement.
The City is responsible for meeting the reporting deadlines in the Interlocal Agreement.
It is important that these dates are met so that the County may forward the information to
the State in a timely manner. The County will forward the City's progress reports,
financial reports, and reimbursement requests to the State without review.
Please direct reports and reimbursement requests to Dell Wehfing, OEM Administrative
Officer. You may phone him at 305-468-5413 if you have any questions.
I look forward to continuing to work with the City to further our common goal of
expanding local response capability to respond to emergencies through the development
of Continuity of Operations Plans.
Since
Ca7s J. Castillo
Acting Director
Enclosure
s i.
INTERLOCAL AGREEMENT
FOR MUNICIPAL CONTINUITY OF OPERATIONS PLAN
This Interlocal Agreement is entered into by and between Miami -Dade County ("County') and
the City of Miami ("City's, for the City to develop a Continuity of Operations Plan pursuant to
the attached Federally Funded Subgrant Agreement number 03 -FT- I B-11-23-01 • between the
State of Florida and the County. The Subgrant Agreement is incorporated as if set out fully
herein
This Interlocal Agreement shall begin upon execution by both parties, or the date of execution of
the Subgrant Agreement between the State and the County, whichever is later, and shall end on
April 16, 2004, unless terminated earlier by the County or the City, or the Subgrant Agreement is
terminated earlier, in which case the Interlocal Agreement will terminate on that date.
The City agrees to be governed by the Subgrant Agreement and to fully perform all applicable
obligations therein.
The County agrees that it will pass directly to the City the sum of $75,000, which is the amount
specified for the City in the Subgrant Agreement, upon the satisfactory acceptance and approval
by the State of the required work measures and the receipt by the County of the corresponding
funds from the State. This is a cost -reimbursement Agreement.
The Quarterly Report and the Close -Out Report dates stipulated in the Subgrant Agreement are
herein revised and those dates shall be as follows: First Report ending date — August 30, 2003;
Second Report ending date — November 30, 2003; Third Report ending date — February 28,
2004; and Fourth Report ending date — March 31, 2004. These reports are due in the Office of
Emergency Management no later than 15 days following the report ending date. The Close -Out
Report is due by April 7, 2004.
The City will use the Municipalities' COOP Plans Quarterly Progress Report form on pages 36
and 37 of the attached Subgrant Agreement for the periodic progress reports and Attachment E,
Financial Report/Reimbursement Request form on page 39, to request payments. The City shall
submit the Final Closeout Report on Attachment D, page 38, of the Subgrant Agreement.
All communications with Miami -Dade County relating to this Interlocal Agreement shall be
directed to: Carlos Castillo, Acting Director
Miami -Dade Office of Emergency Management
9300 NW 41 Street
Miami, FL 33178
Phone: 305-468-5403
IN WITNESS WHEREOF the parties hereto have caused this Interlocal Agreement to be
executed by their undersigned officers as duly authorized.
City
BY:
Name: Joe Arri of a, City Manager
Date:
County
BY:
Name:
Date:
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Contract Number: 03 -FT -1B-11-23-01- y6y
CFDA Number: 83.562
FEDERALLY FUNDED SUBGRANT AGREEMENT
THIS AGREEMENT is entered into by and between the State of Florida, Department of
Community Affairs, with headquarters in Tallahassee, Florida (hereinafter referred to as the "Department")
and the Miami -Dade County Board of County Commissioners (hereinafter referred to as the "Recipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING FACTS:
A. WHEREAS, the Recipient represents that it is fully qualified and eligible to receive these grant
funds to provide the services identified herein; and
B. WHEREAS, the Department has received these grant funds from the federal government, and
has the authority to subgrant these funds to the Recipient upon the terms and conditions hereinafter set
forth; and
C. WHEREAS, the Department has authority pursuant to Florida law to disburse the funds under
this Agreement.
NOW, THEREFORE, the Department and the Recipient do mutually agree as follows:
(1) SCOPE OF WORK.
The Recipient shall fully perform the obligations in accordance with the Budget and Scope
of Work, Attachment B of this Agreement.
(2) INCORPORATION OF LAWS, RULES. REGULATIONS AND POLICIES.
Both the Recipient and the Department shall be governed by applicable State and Federal
laws, rules and regulations, including but not limited to those identified in Attachment A.
(3) PERIOD OF AGREEMENT.
This Agreement shall begin upon execution by both parties and shall end April 16, 2004,
unless terminated earlier in accordance with the provisions of Paragraph (9) of this Agreement.
(4) MODIFICATION OF CONTRACT: REPAYMENTS.
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Either party may request modification. of the provisions of this Agreement. Changes
which are mutually agreed upon shall be valid only when reduced to writing, duly signed by each of the
parties hereto, and attached to the original of this Agreement.
All refunds or repayments to be made to the Department under this Agreement are to be
made payable to the order of "Department of Community Affairs," and mailed directly to the Department at
the following address:
Department of Community Affairs
Cashier
Finance and Accounting
2555 Shumard Oak Boulevard
Tallahassee FL 32399-2100
In accordance with § 215.34(2), Fla. Stat., if a check or other draft is returned to the Department for
collection, the Department must add to the amount of the check or draft a service fee of Fifteen Dollars
($15.00) or Five Percent (5%) of the face amount of the check or draft, whichever is greater.
(5) RECORDKEEPING.
(a) As applicable, Recipient's performance under this Agreement shall be subject to the
federal "Common Rule: Uniform Administrative Requirements for State and Local Governments" (53
Federal Register 8034) or OMB Circular No. A-110, "Grants and Agreements with Institutions of High
Education, Hospitals, and Other Nonprofit Organizations," and either OMB Circular No. A-87, "Cost
Principles for State and Local Governments," OMB Circular No. A-21, "Cost Principles for Educational
Institutions," or OMB Circular No. A-122, "Cost Principles for Nonprofit Organizations." If this Agreement
is made with a commercial (for-profit) organization on a cost -reimbursement basis, the Recipient shall be
subject to Federal Acquisition Regulations 312 and 931.2.
(b) The Recipient shall retain sufficient, records demonstrating its compliance with the
terms of this Agreement for a period of five years from the date the audit report is issued, and shall allow
the Department or its designee, Comptroller, or Auditor General access to such records upon request.
The Recipient shall ensure that audit working papers are made available to the Department or its
designee, Comptroller, or Auditor General upon request for a period of five years from the date the audit
report is issued, unless extended in writing by the Department, with the following exceptions:
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1. If any litigation, claim or audit is started before the expiration of the five year
period and extends beyond the five year period, the records will be maintained until all litigation, claims or
audit findings involving the records have been resolved.
2. Records for the disposition of non -expendable personal property valued at
$5,000 or more at the time of acquisition shall be retained for five years after final disposition.
3. Records relating to real property acquisition shall be retained for five years
after dosing of title.
(c) All records, including supporting documentation of all program costs, shall be
- sufficient to determine compliance with the requirements and objectives of the Budget and Scope of Work
- Attachment B - and all other applicable laws and regulations.
(d) The Recipient, its employees or agents, including all subcontractors or consultants to
be paid from funds provided under this Agreement, shall allow access to its records at reasonable times to
the Department, its employees, and agents. "Reasonable" shall be construed according to the
circumstances but ordinarily shall mean during normal business hours of 8:00 a.m. to 5:00 p.m., local
time, on Monday through Friday. "Agents" shall include, but not be limited to, auditors retained by the
Department.
(6) REPORTS.
(a) At a minimum, the Recipient shall provide the Department with quarterly reports, and
a dose -out report.
(b) Quarterly reports are due to be received by the Department no later than the ending
date of each quarter of the program year and shall continue to be submitted each quarter until submission
of the administrative dose -out report. The ending dates for each quarter of the program year are March
31, June 30, September 30 and December 31.
(c) The dose -out report is due 30 days after termination of this Agreement or upon
completion of the activities contained in this Agreement.
(d) If all required reports and copies, prescribed above, are not sent to the Department or
are not completed in a manner acceptable to the Department, the Department may withhold further
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(c) The Gose -out report is due 30 days after termination of this Agreement or upon
completion of the activities contained in this Agreement.
(d) If all required reports and copies, prescribed above, are not sent to the Department or
are not completed in a manner acceptable to the Department, the Department may withhold further
payments until they are completed or may take such other action as set forth in Paragraph (9). The
Department may terminate the Agreement with a Recipient if reports are not received within 30 days after
written notice by the Department. "Acceptable to the Department" means that the work product was
completed in accordance with generally accepted principles and is consistent with the Budget and Scope
of Work.
(e) Upon reasonable notice, the Recipient shall provide such additional program updates
or information as may be required by the Department.
(f) The Recipient shall provide additional reports and information as identified in
Attachments C and D.
(7) MONITORING.
The Recipient shall constantly monitor its performance under this Agreement to ensure
that time schedules are being met, the Budget and Scope of Work are being accomplished within specified
time periods, and other performance goals are being achieved. Such review shall be made for each
function or activity set forth in Attachment B to this Agreement. In addition, the Department will monitor
the performance and financial management by the Recipient throughout the contract term to ensure timely
completion of all tasks.
In addition to reviews of audits conducted in accordance with OMB Circular A-133, as
revised (see "AUDIT REQUIREMENTS" below), monitoring procedures may include, but not be limited to,
on-site visits by Department staff, limited scope audits as defined by OMB Circular A-133, as revised,
and/or other procedures. By entering into this Agreement, the Recipient agrees to comply and cooperate
with any monitoring procedures/processes deemed appropriate by the Department. In the event that the
Department determines that a limited scope audit of the Recipient is appropriate, the Recipient agrees to
comply with any additional instructions provided by the Department to the Recipient regarding such audit.
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The Recipient further agrees to comply and cooperate with any inspections, reviews, investigations or
audits deemed necessary by the Comptroller or Auditor General. In addition, the Department will monitor
the performance and financial management by the Contractor throughout the contract term to ensure
timely completion of all tasks.
(8) LIABILITY.
(a) Unless Recipient is a State agency or subdivision, the Recipient shall be solely
responsible to parties with whom it shall deal in carrying out the terms of this agreement, and shall save
the Department harmless against all claims of whatever nature by third parties arising out of the
performance of work under this agreement. For purposes of this agreement, Recipient agrees that it is not
an employee or agent of the Department, but is an independent contractor.
(b) Any Recipient who is a state agency or subdivision, as defined in Section 768.28, Fla.
Stat., agrees to be fully responsible to the extent provided by Section 768.28 Fla. Stat. for its negligent
acts or omissions or tortious acts which result in claims or suits against the Department, and agrees to be
liable for any damages proximately caused by said acts or omissions. Nothing herein is intended to serve
as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing herein
shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third
parties in any matter arising out of any contract.
(9) DEFAULT: REMEDIES: TERMINATION.
(a) If the necessary funds are not available to fund this Agreement as a result of action by
Congress, the state Legislature, the Office of the Comptroller or the Office of Management and Budgeting,
or if any of the following events occur ("Events of Default"), all obligations on the part of the Department to
make any further payment of funds hereunder shall, if the Department so elects, terminate and the
Department may, at its option, exercise any of its remedies set forth herein, but the Department may make
any payments or parts of payments after the happening of any Events of Default without thereby waiving
the right to exercise such remedies, and without becoming liable to make any further payment:
1. If any warranty or representation made by the Recipient in this Agreement or
any previous Agreement with the Department shall at any time be false or misleading in any respect, or if
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the Recipient shall fail to keep, observe or perform any of the terms or covenants contained in this
Agreement or any previous agreement with the Department and has not cured such in timely fashion, or is
unable or unwilling to meet its obligations thereunder;
2. If any material adverse change shall occur in the financial condition of the
Recipient at any time during the term of this Agreement from the financial condition revealed in any reports
filed or to be filed with the Department, and the Recipient fails to cure said material adverse change within
thirty (30) days from the time the date written notice is sent by the Department;
3. If any reports required by this Agreement have not been submitted to the
Department or have been submitted with incorrect, incomplete or insufficient information;
4. If the Recipient has failed to perform and complete in timely fashion any of the
services required under the Budget and Scope of Work attached hereto as Attachment B.
(b) Upon the happening of an Event of Default, then the Department may, at its option,
upon thirty (30) calendar days prior written notice to the Recipient and upon the Recipient's failure to
timely cure, exercise any one or more of the following remedies, either concurrently -or consecutively, and
the pursuit of any one of the following remedies shall not preclude the Department from pursuing any other
remedies contained herein or otherwise provided at law or in equity:
1. Terminate this Agreement, provided that the Recipient is given at least thirty
(30) days prior written notice of such termination. The notice shall be effective when placed in the United
States mail, first class mail, postage prepaid, by registered or certified mail -return receipt requested, to the
address set forth in paragraph (10) herein;
this Agreement;
2. Commence an appropriate legal or equitable action to enforce performance of
3. Withhold or suspend payment of all or any part of a request for payment;
4. Exercise any corrective or remedial actions, to include but not be limited to,
requesting additional information from the Recipient to determine the reasons for or the extent of non-
compliance or lack of performance, issuing a written warning to advise that more serious measures may
be taken if the situation is not corrected, advising the Recipient to suspend, discontinue or refrain from
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incurring costs for any activities in question or requiring the Recipient to reimburse the Department for the
amount of costs incurred for any items determined to be ineligible;
law;
5. Exercise any other rights or -remedies which may be otherwise available under
(c) The Department may terminate this Agreement for cause upon such written notice as
is reasonable under the circumstances. Cause shall include, but not be limited to, misuse of funds; fraud;
lack of compliance with applicable rules, laws and regulations; failure to perform in a timely manner; and
refusal by the Recipient to permit public access to any document, paper, letter, or other material subject to
disclosure under Chapter 119, Fla. Stat., as amended.
(d) Suspension or termination constitutes final agency action under Chapter 120, Fla.
Stat., as amended. Notification of suspension or termination shall include notice of administrative hearing
rights and time frames.
(e) In addition to any other remedies, the Recipient shall return to the Department any
funds which were used for ineligible purposes under the program laws, rules, and regulations governing
the use of the funds under the program.
(f) This Agreement may be terminated by the written mutual consent of the parties.
(g) Notwithstanding the above, the Recipient shall not be relieved of liability to the
Department by virtue of any breach of Agreement by the Recipient. The Department may, to the extent
authorized by law, withhold any payments to the Recipient for purpose of set-off until such time as the
exact amount of damages due the Department from the Recipient is determined.
(10) NOTICE AND CONTACT.
(a) All notices provided under or pursuant to this Agreement shall be in writing, either by
hand delivery, or first Gass, certified mail, return receipt requested, to the representative identified below
at the address set forth below and said notification attached to the original of this Agreement.
(b) The Department designates Debbie Boyette, Division of Emergency Management, as
the Department's Contract Manager. All communications, written or oral, relating to this Agreement shall
be directed to her at:
V1
12407
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Telephone: 850/413-9972
Fax: 850/488-5777
Email: debbie.boyette@dca.state.fl.us
The Project Officer for this Agreement is Phillip Johnson. He can be contacted for. technical assistance
relating to this Agreement at the above address, telephone 850/410-1599 or e-mail
phillip.johnson@dca.state.fl.us.
(c) The name and address of the Representative of the Recipient responsible for the
. administration of this Agreement is:
Charles Lanza
Director
Miami -Dade County Emergency Management
9300 Northwest 41 st Street
Miami, Florida 33178-2414
Phone: 305/468-5403
Fax: 305/468-5401
Email: eoc@co.miami-dade.fl.us
(d) In the event that different representatives or addresses are designated by either party
after execution of this Agreement, notice of the name, title and address of the new representative
will be rendered as provided in (10)(a) above.
(11) OTHER PROVISIONS.
(a) The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the Recipient in this Agreement, in
any subsequent submission or response to Department request, or in any submission or response to fulfill
the requirements of this Agreement, and such information, representations, and materials are incorporated
by reference. The lack of accuracy thereof or any material changes shall, at the option of the Department
and with thirty (30) days written notice to the Recipient, cause the termination of this Agreement and the
release of the Department from all its obligations to the Recipient.
(b) This Agreement shall be construed under the laws of the State of Florida, and venue
for any actions arising out of this Agreement shall lie in Leon County. If any provision hereof is in conflict
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with any applicable statute or rule, or is otherwise unenforceable, then such provision shall be deemed null
and void to the extent of such conflict, and shall be deemed severable, but shall not invalidate any other
provision of this Agreement.
(c) No waiver by the Department of any right or remedy granted hereunder or failure to
insist on strict performance by the Recipient shall affect or extend or act as a waiver of any other right or
remedy of the Department hereunder, or affect the subsequent exercise of the same right or remedy by
the Department for any further or subsequent default by the Recipient. Any power of approval or
disapproval granted to the Department under the terms of this Agreement shall survive the terms and life
. of this Agreement as a whole.
(d) The Agreement may be executed in any number of counterparts, any one of which
may be taken as an original.
(e) The Recipient agrees to comply with the Americans With Disabilities Act (Public Law
101-336,42 U.S.C. Section 12101 et seg.), if applicable, which prohibits discrimination by public and
private entities on the basis of disability in the areas of employment, public accommodations,
transportation, State and local government services, and in telecommunications.
(f) A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract
to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity
for the construction or repair of a public building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with a public entity, and may not transact business with any public entity in
excess of Category Two for a period of 36 months from the date of being placed on the convicted vendor
or discriminatory vendor list.
(g) With respect to any Recipient which is not a local government or state agency, and
which receives funds under this Agreement from the federal government, by signing this Agreement, the
Recipient certifies, to the best of its knowledge and belief, that it and its principals:
12407
1. are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal department or agency;
2. have not, within a five-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract
under public transaction; violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
3. are not presently indicted or otherwise criminally or civilly charged by a
governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph
11(g)2. of this certification; and
4. have not within a five-year period preceding this Agreement had one or more
public transactions (federal, state or local) terminated for cause or default.
Where the Recipient is unable to certify to any of the statements in this certification, such
Recipient shall attach an explanation to this Agreement.
(12) AUDIT REQUIREMENTS.
(a) The Recipient agrees to maintain financial procedures and support documents, in
accordance with generally accepted accounting principles, to account for the receipt and expenditure of
funds under this Agreement.
(b) These records shall be available at all reasonable times for inspection, review, or
audit by state personnel'and other personnel duly authorized by the Department. "Reasonable" shall be
construed according to circumstances, but ordinarily shall mean normal business hours of 8:00 a.m. to
5:00 p.m., local time, Monday through Friday.
(c) The Recipient shall also provide the Department with the records, reports or financial
statements upon request for the purposes of auditing and monitoring the funds awarded under this
Agreement.
10
x.240"7
(d) If the Recipient is a State or local government or a non-profit organization as defined
in OMB Circular A-133, as revised, and in the event that the Recipient expends $300,000 or more in
Federal awards in its fiscal year, the Recipient must have a single or program -specific audit conducted in
accordance with the provisions of OMB Circular A-133, as revised. EXHIBIT 1 to this Agreement indicates
Federal resources awarded through the Department by this Agreement. In determining the Federal
awards expended in its fiscal year, the Recipient shall consider all sources of Federal awards, including
Federal resources received from the Department. The determination of amounts of Federal awards
expended should be in accordance with the guidelines established by OMB Circular A-133, as revised.
An audit of the Recipient conducted by the Auditor General in accordance with the provisions of OMB
Circular A-133, as revised, will meet the requirements of this paragraph.
In connection with the audit requirements addressed in Paragraph 12 (d) above, the
Recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB
Circular A-133, as revised.
If the Recipient expends less than $300,000 in Federal awards in its fiscal year, an audit
conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the
event that the Recipient expends less than $300,000 in Federal awards in its fiscal year and elects to have
an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the
audit must be paid from non -Federal resources (i.e., the cost of such audit must be paid from Recipient
resources obtained from other than Federal entities).
(e) Copies of reporting packages for audits conducted in accordance with OMB Circular
A-133, as revised, and required by subparagraph (d) above shall be submitted, when required by Section
.320 (d), OMB Circular A-133, as revised, by or on behalf of the Recipient directly to each of the following:
The Department of Community Affairs at each of the following addresses:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
and
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Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies
required by Sections .320(d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the
Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10'h Street
Jeffersonville, IN 47132
, Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB
Circular A-133, as revised.
(f) Pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shall
submit a copy of the reporting package described in Section .320 (c), OMB Circular A-133, as revised, and
any management letter issued by the auditor, to the Department at each of the following addresses:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
and
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
(g) Any reports, management letter, or other information required to be submitted to the
Department pursuant to this Agreement shall be submitted timely in accordance with OMB Circular A-133,
Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General, as applicable.
(h) Recipients, when submitting financial reporting packages to the Department for audits
done in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the
12
1240
reporting package was delivered to the Recipient in correspondence accompanying the reporting
package.
(i) The Recipient shall retain sufficient records demonstrating its compliance with the
terms of this agreement for a period of five years from the date the audit report is issued, and shall allow
the Department, or its designee, the Comptroller, or Auditor General access to such records upon request.
The recipient shall ensure that audit working papers are made available to the Department, or its
designee, the Comptroller, or Auditor General upon request for a period of five years from the date the
audit report is issued, unless extended in writing by the Department.
0) In the event the audit shows that the entire funds disbursed hereunder, or any portion
thereof, were not spent in accordance with the conditions of this Agreement, the Recipient shall be held
liable for reimbursement to the Department of all funds not spent in accordance with these applicable
regulations and Agreement provisions within thirty (30) days after the Department has notified the
Recipient of such non-compliance.
(k) The Recipient shall retain all financial records, supporting documents, statistical
records, and any other documents pertinent to this contract for a period of five years after the date of
submission of the final expenditures report. However, if litigation or an audit has been initiated prior to the
expiration of the five-year period, the records shall be retained until the litigation or audit findings have
been resolved.
(1) The Recipient shall have all audits completed by an independent certified public
accountant (IPA) who shall either be a certified public accountant or a public accountant licensed under
Chapter 473, Fla. Stat. The IPA shall state that the audit complied with the applicable provisions noted
above.
(13) SUBCONTRACTS.
(a) If the Recipient subcontracts any or all of the work required under this Agreement, a
copy of the executed subcontract must be forwarded to the Department within thirty (30) days after
execution of the subcontract. The Recipient agrees to include in the subcontract that (i) the subcontractor
is bound by all applicable state and federal laws and regulations, and (ii) the subcontractor shall hold the
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12407
Department and Recipient harmless against all claims of whatever nature arising out of the
subcontractor's performance of work under this Agreement, to the extent allowed and required by law.
(14) TERMS AND CONDITIONS.
The Agreement contains all the terms and conditions agreed upon by the parties.
(15) ATTACHMENTS.
(a) All attachments to this Agreement are incorporated as if set out fully herein.
(b) In the event of any inconsistencies or conflict between the language of this
Agreement and the attachments hereto, the language of such attachments shall be controlling, but only to
. the extent of such conflict or inconsistency.
(c) This Agreement has the following attachments:
Exhibit 1 - Funding Sources
Attachment A - Program Statutes and Regulations
Attachment B - Budget and Scope of Work
Attachment C - Quarterly Report Forms
Attachment D - Final Closeout Report Form
Attachment E - Financial Report/Reimbursement Request
Attachment F - Planning Guidance Documents on Compact Disk
(16) FUNDING/CONSIDERATION
(a) This is a cost -reimbursement Agreement. The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder in an amount not to exceed $300,000
subject to the availability of funds.
(b) Any advance payment under this Agreement is subject to s. 216.181(16), Florida
Statutes. The amount which may be advanced may not exceed the expected cash needs of the Recipient
within the first three (3) months of the contract term. For a federally funded contract, any advance
payment is also subject to federal OMB Circulars A-87, A-110, A-122 and the Cash Management
Improvement Act of 1990. If an advance payment is requested, the budget data on which the request is
based and a justification statement shall be included in this Agreement as Attachment I. Attachment I will
specify the amount of advance payment needed and provide an explanation of the necessity for and
proposed use of these funds.
1. X No advance payment is requested.
14
12407
2. An advance payment of $ is requested.
(c) After the initial advance, if any, payment shall be made on a reimbursement basis as
needed. The Recipient agrees to expend funds in accordance with the Budget and Scope of Work,
Attachment B of this Agreement.
(17) STANDARD CONDITIONS.
The Recipient agrees to be bound by the following standard conditions:
(a) The State of Florida's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature, and subject to any modification in accordance
.with Chapter 216, Fla. Stat. or the Florida Constitution.
(b) This Agreement cannot be extended without an extension of the Federal Grant from
which this Agreement is funded, and under this circumstance, this Agreement must terminate no later than
seventy five (75) days prior to the termination date of the Federal Grant. Extensions must be mutually
agreed upon and shall be valid only when reduced to writing, duly signed by each of the parties hereto by
the termination date of the original Agreement, and attached to the original of this Agreement.
(c) All bills for fees or other compensation for services or expenses shall be submitted in
detail sufficient for a proper preaudit and postaudit thereof.
(d) If otherwise allowed under this Agreement, all bills for any travel expenses shall be
submitted in accordance with Section 112.061, Fla. Stat.
(e) The Department of Community Affairs reserves the right to unilaterally cancel this
Agreement for refusal by the Recipient to allow public access to all documents, papers, letters or other
material subject to the provisions of Chapter 119, Fla. Stat., and made or received by the Recipient in
conjunction with this Agreement.
(f) If the Recipient is allowed to temporarily invest any advances of funds under this
Agreement, any interest income shall either be returned to the Department or be applied against the
Department's obligation to pay the contract amount.
(g) The State of Florida will not intentionally _award publicly -funded contracts to any
contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment
15
1240
provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act
("INA")). The Department shall consider the employment by any contractor of unauthorized aliens a
violation of Section 274A(e) of the INA. Such violation by the Recipient of the employment provisions
contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by
the Department.
(18) LOBBYING PROHIBITION.
(a) No funds or other resources received from the Department in connection with this
Agreement may be used directly or indirectly to influence legislation or any other official action by the
.Florida Legislature or any state agency.
(b) The Recipient certifies, by its signature to this Agreement, that to the best of his or her
knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative
agreement.
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and
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12407
contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representative of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
(19) COPYRIGHT. PATENT AND TRADEMARK
ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH
THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF
FLORIDA. ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE
PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE
STATE OF FLORIDA.
(a) If the Recipient brings to the performance of this Agreement a pre-existing patent or
copyright, the Recipient shall retain all rights and entitlements to that pre-existing patent or copyright
unless the Agreement provides otherwise.
(b) If any discovery or invention arises or is developed in the course of or as a result of
work or services performed under this Agreement, or in any way connected herewith, the Recipient shall
refer the discovery or invention to the Department for a determination whether patent protection will be
sought in the name of the State of Florida. Any and all patent rights accruing under or in connection with
the performance of this Agreement are hereby reserved to the State of Florida. In the event that any
books, manuals, films, or other copyrightable material are produced, the Recipient shall notify the
Department. Any and all copyrights accruing under or in connection with the performance under this
Agreement are hereby transferred by the Recipient to the State of Florida.
(c) Within thirty (30) days of execution of this Agreement, the Recipient shall disclose all
intellectual properties relevant to the performance of this Agreement which he or she knows or should
know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any
17
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pre-existing intellectual property which is so disclosed. Failure to disclose will indicate that no such
property exists. The Department shall then, under Paragraph (b), have the right to all patents and
copyrights which occur during performance of the Agreement.
(20) LEGAL AUTHORIZATION.
The Recipient certifies with respect to this Agreement that it possesses the legal authority
to receive the funds to be provided under this Agreement and that, if applicable, its governing body has
authorized, by resolution or otherwise, the execution and acceptance of this Agreement with all covenants
and assurances contained herein. The Recipient also certifies that the undersigned possesses the
authority to legally execute and bind Recipient to the terms of this Agreement.
(21) VENDOR PAYMENTS.
Pursuant to Section 215.422, Fla. Stat., the Department shall issue payments to vendors
within 40 days after receipt of an acceptable invoice and receipt, inspection, and acceptance of goods
and/or services provided in accordance with the terms and conditions of the Agreement. Failure to issue
the warrant within 40 days shall result in the Department paying interest at a rate as established pursuant
to Section 55.03(1) Fla. Stat. The interest penalty shall be paid within 15 days after issuing the warrant.
Vendors experiencing problems obtaining timely payment(s) from a state agency may
receive assistance by contacting the Vendor Ombudsman at (850) 488-2924 or by calling the State
Comptroller's Hotline at 1-800-848-3792.
IN
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IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed by their
undersigned officials as duty authorized.
Recipient
Miami de County
Board of Co ty issioners
BY:
Name. v
Title:
Date:
SAMAS #
FEID # 69-6000573
W
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
BY: . /#'-� a
W. Craig Fugate, Dimer
Division of Frnerge cy M lagement
Date: G
f It
12407
r
1z
An
W
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
BY: . /#'-� a
W. Craig Fugate, Dimer
Division of Frnerge cy M lagement
Date: G
f It
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EXHIBIT -1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
Federal Program (list Federal agency, Catalog of Federal Domestic Assistance title and number) -
• Federal Emergency Management Agency (FEMA)
• State and Local All Hazards Emergency Operations Planning; FY 2002 Supplemental Funds
• 83.562
• $300,000
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Federal Program:
1. Funding must be used for planning that will assist States, Territories, Indian tribal governments and
local governments in preparedness for, and consequence management of, possible terrorist attacks
and for other purposes. Funds may be used for-
Development
or
Development or enhancement of local continuity of operations plans and terrorist incident
response annexes.
• Development or enhancement of supporting documents such as Standard Operating Procedures
and Risk Assessments.
• Training related to the development or enhancement of emergency operations and strategic
plans.
• Conducting workshops or other training for local governments related to the development or
enhancement of emergency operations and strategic plans.
• Hiring personnel or contract support that directly support the accomplishment of these tasks.
Funding cannot be used for.
• Training not directly related to development or enhancement of emergency operations and
strategic plans.
• Operational training of first responders.
• Exercises of any kind or size.
• The purchase of equipment.
• To supplant existing Federal, State, or local government funding or existing planning programs.
2. Selection of local jurisdictions located in the State of Florida is based on population size, threat
assessment, and vulnerability rating.
3. This Federal Grant period closes on June 30, 2004.
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST
OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
None.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
None.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THIS AGREEMENT ARE AS FOLLOWS:
None.
NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida
Statutes, require that the information about Federal Programs and State Projects included in
Exhibit 1 be provided to the recipient.
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Attachment A
Program Statutes and Regulations
1. Funding must be used for planning that will assist States, Territories, Indian tribal governments and local
governments in preparedness for, and consequence management of, possible terrorist attacks and for
other purposes. Funds may be used for:
• Development or enhancement of local continuity of operations plans and terrorist incident response
annexes.
• Development or enhancement of supporting documents such as Standard Operating Procedures and
Risk Assessments.
• Training related to the development or enhancement of emergency operations and strategic plans.
• Conducting workshops or other training for local governments related to the development or
enhancement of emergency operations and strategic plans.
• Hiring personnel or contract support that directly support the accomplishment of these tasks.
Funding cannot be used for:
• Training not directly related to development or enhancement of emergency operations and strategic
plans.
• Operational training of first responders.
• Exercises of any kind or size.
• The purchase of equipment.
• To supplant existing Federal, State, or local government funding or existing planning programs.
2. Selection of local jurisdictions located in the State of Florida is based on population size, threat
assessment, and vulnerability rating.
3. This Federal Grant period closes on June 30, 2004.
4. MANDATORY REQUIREMENTS
The local terrorist incident response annex to the local comprehensive emergency management plan must
meet the criteria as defined in Part 1 - Local Comprehensive Emergency Management Plan Comoliance
Criteria and Rule 9G-6 REVIEW OF LOCAL EMERGENCY MANAGEMENT PLANS. These can be found
by visiting www.Wdadisaster.org. Click the link Local Comprehensive Emergency Management Plan
Compliance Criteria at the bottom of the page. It must also follow the sample format for Terrorism Incident
Response Annexes in accordance with the FEMA Planning Guidance.
The continuity of operations plans shall be developed in accordance with the Continuity of Operations
Implementation Guidance, dated September 9, Chapter No. 2002-43, Florida Law, and the Division of
Emergency Managements training course entitled Continuity of Operations: Elements of Viability.
SUGGESTED GUIDELINES
Additionally, the following documents are provided to serve as guidelines in the revision of the terrorism
annex:
• Terrorism Incident Response Annex to the State CEMP
• Regional Domestic Security Task Force Standard Operating Procedure Template
• FEMA Planning Guidance, which contains a sample format for Terrorism Incident Response Annexes.
• Florida Field Operations Guide (FOG)
These documents are included in this contract package.
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Attachment B
Budget and Scope of Work
I. Proposed Budaet
Salary
$
_0_
Contractual Services
$
100,000
Training/Workshop
$
10,000
Printing
$
10,000
Supplies
$
5,000
Other
$
175
Total Contract Funds
$
300,000
The Recipient shall revise the County Terrorism Annex Plan and develop a County Continuity of
Operations (COOP) Plan and a municipalities' COOP Plan using the funding indicated below. At
each quarterly reporting period, the Recipient shall provide a breakdown of the project finances
used for each Plan using the corresponding Quarterly Report Forms, Attachment C, of this
Agreement.
County Terrorism Annex Plan Revision 5,000
County COOP Plan 120,000
Municipalities' COOP Plan Total 175,000
Hialeah 75,000
Miami 75,000
Miami Beach 25,000
If the Recipient succeeds in acquiring services and completing the prescribed planning for less
than the budgeted amounts, then it must notify the Department and request authorization to apply
unexpended funds to the project and identify their proposed use. Any funds identified in the
Proposed Budget for the revised County Terrorist Incident Response Annex not needed for Annex
revision will be used for COOP planning in accordance with this Scope of Work Unexpended
COOP funds may be applied to enhance the project through development of additional Plans
beyond the six critical services for either Miami -Dade County or any municipality.
II. Scone of Work
The Recipient shall revise the County Terrorism Annex Plan and develop a County Continuity of
Operations (COOP) Plan and a municipalities' COOP Plan applying the standards outlined under
the Plan Development Guidelines provided in Section V. Revision and development of these
Plans shall be completed no later than April 16, 2004.
A. Revision of the Miami -Dade County Terrorism Incident Response Plan Annex to the
Miami -Dade County Comprehensive Emergency Management Plan (CEMP). This will be
the guiding document for responding to terrorist incidents, including those involving Weapons
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Plan. The following Plans will receive priority for the municipality: Continuity of Government Plan
for City Council and COOP Plans for any agency serving as Primary Agency in the municipality's
Comprehensive Emergency Management Plan, if applicable.
A. Revision of the Miami -Dade County Terrorism Incident Response Plan Annex to the
Miami -Dade County Comprehensive Emergency Management Plan (CEMP). This will be
the guiding document for responding to terrorist incidents, including those involving Weapons
of Mass Destruction (WMD). The revised Annex will be designed in accordance with
Regional, State, and Federal Plans, guidance and requirements. The•revised Annex will
address the roles and responsibilities of all appropriate agencies in the event of a terrorist
incident. The revised Annex will be organized in accordance with, and contain at a minimum,
the information outlined in the Federal Emergency Management Agency (FEMA) Planning
Guidance. Copies of the FEMA Planning Guidance, State Plan, and Regional Template are
provided on Compact Disk, attached hereto as Attachment F. to serve as guides for revising
the Miami -Dade County Terrorism Incident Response Plan Annex.
B. Miami -Dade County COOP Plan. This Plan is to ensure the execution of County mission
essential functions without interruption in the event of any emergency or event. The COOP
Plans shall be designed using an all -hazards approach which includes localized acts of
nature, accidents, technological and/or terrorist related incidents. To provide for the citizens
of Miami -Dade County, COOP planning will address six critical services: Fire/Rescue,
Police/Sheriffs, Emergency Management, 911 Communications, EMS/Ambulance, Public
Works/Engineering. The Plans shall be developed in accordance with the Continuity of
Operations Implementation Guidance, dated September 9, Chapter No. 2002-43, Florida Law,
and the Division of Emergency Management's training course entitled Continuity of
Operations: Elements of Viability. Copies of these documents are provided on Compact
Disk, attached hereto as Attachment F, to serve as guides for developing COOP Plans for
Miami -Dade County.
C. Municipal COOP Plans. These shall be developed utilizing the same policy and standards
as the County COOP Plans. Municipal COOP planning shall address six critical services:
Fire/Rescue, Police/Sheriffs, Emergency Management, 911 Communications,
EMS/Ambulance, Public Works/Engineering. Funds identified for municipal COOP Plans as
outlined in this Scope of Work and Budget will be passed directly to the municipalities listed
below:
Hialeah
Miami
Miami Beach
III. Eligible Expenses
Funding must be used for planning that will assist States, Territories, Indian tribal governments
and local governments in preparedness for, and consequence management of, possible terrorist
attacks and for other purposes. Funds may be used for:
A. Development or enhancement of local continuity of operations plans and terrorist incident
response annexes.
B. Development or enhancement of supporting documents such as Standard Operating
Procedures and Risk Assessments.
C. Training related to the development or enhancement of emergency operations and strategic
plans.
23
1240
D. Conducting workshops or other training for local governments related to the development or
enhancement of emergency operations and strategic plans.
E. Hiring personnel or contract support that directly support the accomplishment of these tasks.
IV. Ineligible Expenses
Funding cannot be used for:
A. Training not directly related to development or enhancement of emergency operations and
strategic plans.
B. Operational training of first responders.
C. Exercises of any kind or size.
D. The purchase of equipment.
E. To supplant existing Federal, State, or local government funding or existing planning
programs.
. V. Plan Development
A. Revision of the Miami -Dade County Terrorism Incident Response Plan Annex.
1. Provide specific local, regional and state agencies that will be involved in the revision of
the Miami -Dade County Terrorism Annex. For example:
• Local Fire Departments
• Local Law Enforcement Agencies
• Local Correctional Facilities
• Local Health Care Providers
• Local Public Works Agencies
• Local Emergency Management Agencies
• State of Florida
• Federal Agencies
• Not -for -Profit Agencies
• Other Agencies as Necessary
2. Establish how and when the revision of the Miami -Dade County Terrorism Incident
Response Plan Annex will be completed, including projected dates and goals. This may
be done in the form of a project timeline.
3. Revise the current County Terrorism Incident Response Plan Annex in accordance with
Regional, State and Federal Plans utilizing FEMA planning guidance provided and submit
a draft 'revised Annex to the Department for review prior to the finalization in accordance
with the Reporting Schedule, Section VII. of this Scope of Work.
4. Submit the final version of the revised Miami -Dade County Terrorism Incident Response
Plan Annex to the Department in accordance with the Reporting Schedule, Section VII. of
this Scope of Work.
5. Incorporate the revised Terrorism Incident Response Plan Annex into the Miami -Dade
County CEMP.
B. Miami -Dade County COOP Plans for six critical services: Fire/Rescue, Police/Sheriffs,
Emergency Management, 911 Communications, EMS/Ambulance, Public Works/Engineering.
24
12407
1. Prepare and employ a Strategy and Program Management Plan to coordinate activities
and ensure consistent COOP Plan development. This Plan should include project
milestones and may be prepared in the form of a project timeline or Gantt Chart.
2. Analyze capabilities and vulnerabilities for each of the six County critical services.
3. Review internal Plans and policies general to County operations and specific to each of
the six County critical services.
4. Identify codes and regulations with an impact on planning process and plan development
general to County operations and specific to each of the six County critical services.
5. Design COOP Plans for each of the six County critical services to:
a. Ensure that the County is prepared to respond to emergencies, recover from them,
and mitigate against their impacts.
b. Assure that the County is prepared to provide critical services in an environment that
is threatened, diminished, or incapacitated.
c. Provide a means of information coordination to the. County government to ensure
uninterrupted communication within the internal organization of the County and
externally to all identified critical customers.
d. Provide timely direction, control, and coordination to the County leadership and other
critical customers before, during, and after an event or upon notification of a credible
threat.
e. Establish and enact time -phased implementation procedures to activate various
components of the Plan to provide sufficient operational capabilities relative to the
event or threat thereof for the County.
f. Facilitate the return of County government to normal operating conditions as soon as
practical based on circumstances and the threat environment.
g. Ensure that the County's COOP Plan is viable and operational, and that it remains
compatible with Florida's Comprehensive Emergency Management Plan.
6. Utilize essential elements of viability to ensure a baseline of preparedness across the full
range of potential emergencies. The Plans shall address the following elements:
a. Plans and procedures
b. Mission essential functions
c. Delegations of Authority
d. Orders of Succession
e. Altemate Facilities
f. Interoperable Communications
g. Vital Records and Databases
h. Logistics and Administration
i. Personnel Issues and Coordination
j. Security
k. Test, Training, and Exercise
I. Program Management
7. Develop a concept of operations for the COOP Plans which can:
• Be maintained at a high level of readiness;
• Be capable of implementation both with and without warning;
• Be operational no later than 12 hours after activation;
W.i
12407
• Maintain sustained operations for up to 30 days, and,
• Take maximum advantage of existing County infrastructures.
8. Prepare COOP Plans which assign responsibilities, establish procedures, and focus on
the following objectives:
• Ensure the safety of personnel and visitors;
• Provide for the ability to continue essential operations;
• Contain provisions for the protections of critical equipment, records, and other
assets;
• Maintain efforts to minimize damage and losses;
• Contain provisions for an orderly response and recovery from any incident;
• Serve as a foundation for the continued survival of leadership; and,
• Assure compliance with legal and statutory requirements.
9. Utilize a time -phase operational approach to include Activation, Altemate Operations, and
Reconstitution and Termination.
10. Submit COOP Plan outlines for each of the six critical services to the department for
review in accordance with the Reporting Schedule, Section VII. of this Scope of Work.
11. Submit draft COOP Plans for each of the six critical services to the department for review
in accordance with the Reporting Schedule, Section VII. of this Scope of Work.
12. Submit final versions of COOP Plans for each of the six critical services to the
Department in accordance with the Reporting Schedule, Section VII. of this Scope of
Work.
C. Municipal Continuity of Operations COOP Plans for six critical services: Fire/Rescue,
Police/Sheriffs, Emergency Management, 911 Communications, EMS/Ambulance, Public
Works/Engineering for each of the jurisdictions listed in Section II.C. of this Scope of Work.
1. Prepare and employ a Strategy and Program Management Plan to coordinate activities
and ensure consistent COOP Plan development. This Plan should include project
milestones and may be prepared in the form of a project timeline or Gantt Chart.
2. Analyze capabilities and vulnerabilities for each of the six municipal critical services.
3. Review internal Plans and policies general to municipal operations and specific to each of
the six municipal critical services.
4. Identify codes and regulations with an impact on planning process and Plan development
general to municipal operations and specific to each of the six municipal critical services.
5. Design COOP Plans for each of the six municipal critical services to:
a. Ensure that the municipality is prepared to respond to emergencies, recover from
them, and mitigate against their impacts.
b. Assure that the municipality is prepared to provide critical services in an environment
that is threatened, diminished, or incapacitated.
c. Provide a means of information coordination to the municipal government to ensure
uninterrupted communication within the internal organization of the municipality and
externally to all identified critical customers.
26
1240
d. Provide timely direction, control, and coordination to the municipal leadership and
other critical customers before, during, and after an event or upon notification of a
credible threat.
e. Establish and enact time -phased implementation procedures to activate various
components of the Plan to provide sufficient operational capabilities relative to the
event or threat thereof for the municipality.
f. Facilitate the return of municipal government to normal operating conditions as soon
as practical based on circumstances and the threat environment.
g. Ensure that the municipality's COOP Plan is viable and operational, and that it
remains compatible with Florida's Comprehensive Emergency Management Plan.
6. Utilize essential elements of viability to ensure a baseline of preparedness across the full
range of potential emergencies. The Plans shall address the following elements:
a. Plans and procedures
b. Mission essential functions
c. Delegations of Authority
d. Orders of Succession
e. Alternate Facilities
f. Interoperable Communications
g. Vital Records and Databases
h. Logistics and Administration
i. Personnel Issues and Coordination
j. Security
k. Test, Training, and Exercise
I. . Program Management
7. Develop a concept of operations for the COOP Plans which can:
• Be maintained at a high level of readiness;
• Be capable of implementation both with and without warning;
• Be operational no later than 12 hours after activation;
• Maintain sustained operations for up to 30 days; and,
• Take maximum advantage of existing municipal infrastructures.
8. Prepare COOP Plans which assign responsibilities, establish procedures, and focus on
the following objectives:
• Ensure the safety of personnel and visitors;
• Provide for the ability to continue essential operations;
•
'Contain provisions for the protections of critical equipment, records, and other
assets;
• Maintain efforts to minimize damage and losses;
• Contain_ provisions for an orderly response and recovery from any incident;
• Serve as a foundation for the continued survival of leadership; and,
• Assure compliance with legal and statutory requirements.
9. Utilize a time -phase operational approach to include Activation, Alternate Operations, and
Reconstitution and Termination.
10. Submit COOP Plan outlines for each of the six critical services to the department for
review in accordance with the Reporting Schedule, Section VII. of this Scope of Work.
27
12407
11. Submit draft COOP Plans for each of the six critical services to the department for review
in accordance with the Reporting Schedule, Section VII. of this Scope of Work.
12. Submit final versions of COOP Plans for each of the six critical services to the
Department in accordance with the Reporting Schedule, Section VII. of this Scope of
Work.
VI. Reporting Requirements and Reimbursement
A. Quarterly Reports shall be submitted for each Plan in accordance with this Agreement and
Section VII, Reporting Schedule, of this Scope of Work using the corresponding Quarterly
Report Form provided for each Plan, attached hereto as Attachment C. The Quarterly
Reports are due to the Department no later than the end of each quarter of the program year
and shall continue to be submitted each quarter until submission of the administrative
closeout report The Quarterly Report shall provide the status of documentation
requirements in accordance with the Plan Development (Section V.) of this Scope of Work,
as well as a breakdown of the project finances used for each Plan.
B. Reimbursement may be requested on a quarterly basis as needed, and will be based on
activities and expenses as reported in accordance with the Reporting Schedule, Section VII
of this Scope of Work. Funds will be reimbursed upon submission of the corresponding
Quarterly Report, Attachment C, and the submission of an approved Financial Report/
Reimbursement Request for payment, Attachment E. Funds are to be expended in
accordance with the Budget and Scope of Work. Final Reimbursement Requests shall be
received by the Department no later than May 16, 2004.
C. A full accounting for the expenditure of the $300,000 will be contained in the Final Closeout
Report (Attachment D), which is due 30 days after the termination of this Agreement or upon
completion of the activities contained in this Agreement, and prior to final disbursement of
funds under this Agreement.
VII. Reporting Schedule
A. First Quarter Report, provide at a minimum:
1. Revised Miami -Dade County Terrorism Incident Response Plan Annex:
a. Agency List for the revision of the Miami -Dade County Terrorism Incident Response
Plan Annex.
b. Project Timeline for the revision of the Miami -Dade County Terrorism Incident
Response Plan Annex.
c. Estimated Budget Plan for the revision of the Miami -Dade County Terrorism Incident
Response Plan Annex.
d. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
2. Miami -Dade County COOP Plans:
a. Agency List for the development of the Miami -Dade County COOP Plans for the six
critical services: Fire/Rescue, Police/Sheriffs, Emergency Management, 911
Communications, EMS/Ambulance, Public Works/Engineering.
b. Strategy and Program Management Plan for the Miami -Dade County COOP Plans.
28 12407
c. Estimated Budget Plan for the Miami -Dade County COOP Plans.
d. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
3. Municipal COOP Plans for each of the jurisdictions listed in Section II.C. of this Scope of
Work.
a. Agency List for the development of the municipal COOP Plans for the six critical
services: Fire/Rescue, Police/Sheriffs, Emergency Management, 911
Communications, EMS/Ambulance, Public Works/Engineering.
b. Strategy and Program Management Plan for the municipal COOP Plans.
c. Estimated Budget Plan for the municipal COOP Plans.
d. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
B. Second Quarter Report, provide at a minimum:
1. Revised Miami -Dade County Terrorism Incident Response Plan Annex:
a. Updated Project Timeline for the revision of the Miami -Dade County Terrorism
Incident Response Plan Annex.
b. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
2. Miami -Dade County COOP Plans:
a. County Capability Analysis and Vulnerability Assessment for the six critical services.
b. County Internal Review Results to include list of Authorities and References.
c. Outline for County COOP Plans for the six critical services.
d. Updated Strategy and Program Management Plan for the Miami -Dade County COOP
Plans.
e. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
3. Municipal COOP Plans for each of the jurisdictions listed in Section II.C. of this Scope of
Work: .
a. Municipal Capability Analysis and Vulnerability Assessment for the six critical
services.
b. Municipal Review Results to include list of Authorities and References.
c. Outline for municipal COOP Plans for the six critical services.
d. Updated Strategy and Program Management Plan for the municipal COOP Plans.
e. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
C. Third Quarter Report, provide at a minimum:
1. Revised Miami -Dade County Terrorism Incident Response Plan Annex:
A We
12407
a. Draft revision of the Miami -Dade County Terrorism Incident Response Plan Annex.
b. Updated Project Timeline for the revision of the Miami -Dade County Terrorism
Incident Response Plan Annex.
c. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
2. Miami -Dade County COOP Plans:
a. Draft Miami -Dade County COOP Plans for the six critical services.
b. Updated Strategy and Program Management Plan for the Miami -Dade County COOP
Plans.
c. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
3. Municipal COOP Plans for each of the jurisdictions listed in Section II.C. of this Scope of
Work:
a. Draft municipal COOP Plans for the six critical services.
b. Updated Strategy and Program Management Plan for the municipal COOP Plans.
c. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
D. Fourth Quarter Report, provide at a minimum:
1. Revised Miami -Dade County Terrorism Incident Response Plan Annex:
a. Final Version of the revised Miami -Dade County Terrorism Incident Response Plan
Annex.
b. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
2. Miami -Dade County COOP Plans:
a. Final Version of the Miami -Dade County COOP Plans for the six critical services.
b. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
3. Municipal COOP Plans for each of the jurisdictions listed in Section II.C. of this Scope of
Work:
a. Final Version of the municipal COOP Plans for the six critical services.
b. Reimbursement request for funds expended during reporting quarter, with supporting
backup documentation, including copies of vendor invoices, cancelled checks and
purchase orders.
E. Final Closeout Report, provide at a minimum:
30
12407
1. Revised Miami -Dade County Terrorism Incident Response Plan Annex:
a. Any applicable documentation to substantiate incorporation of the revised Terrorism
Incident Response Plan Annex into the Miami -Dade County Comprehensive
Emergency Management Plan.
b. Closeout Financial Documentation.
2. Miami -Dade County COOP Plans:
a. Any applicable documentation to substantiate integration of COOP Plans for six
critical services into the Miami -Dade County Comprehensive Emergency
Management Plan.
b. Closeout Financial Documentation.
3. Municipal COOP Plans for each of the jurisdictions listed in Section II.C. of this Scope of
Work:
a. Any applicable documentation to substantiate integration of COOP Plans for six
critical services into the municipal Comprehensive Emergency Management Plan or
other applicable emergency planning documents.
b. Closeout Financial Documentation.
31
12407
Attachment C
Quarterly Reports
Revised County Terrorism Incident Response Plan Annex
Quarterly Progress Report
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Quarter Reporting: First
Grantee: Miami -Dade County BOCC Second
Agreement #: 03 -FT -1 B-11-23-01- Third
Date Report Submitted: Fourth
I. Proiect Finances: Include the dates of each report period as specified in the "From/To" column. Enter
the amount of funds expended in each budget category during the period (figures should be consistent
with invoice amounts).
�
�m�sm.
MR
m- ll
II. Proiect Finance Narrative: Include a brief summary of financial activity during the period as well as an
explanation of expenses charged to the "Other" category.
First Quarter Report:
Second Quarter Report:
32
12407
Third Quarter Report:
Fourth Quarter Report:
Final Report:
III. Proiect Activity Narrative: Quarterly status reporting comments should be thorough and include, but
not be limited to, a discussion of significant events or milestones (both success and problems),
circumstances affecting completion dates, and any special issues that should be reported on. Provide
documentation below and include attachments as appropriate to justify request for reimbursement of
funds expended during reporting quarter. Attach agendas from meetings and training/workshops, if
appropriate.
First Quarter Report:
Second Quarter Report:
Third Quarter Report:
Fourth Quarter Report:
Final Report:
33
12407
County COOP Plan
Quarterly Progress Report
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Quarter Reporting:
Grantee: Miami -Dade County BOCC
Agreement #: 03 -FT -1 B -11 -23 -01 -
Date Report Submitted:
First
Second
Third
Fourth
I. Proiect Finances: Include the dates of each report period as specified in the "From/To" column. Enter
the amount of funds expended in each budget category during the period (figures should be consistent
with invoice amounts).
Reporting
Quarter
mr
M-im-M
11. Proiect Finance Narrative: Include a brief summary of financial activity during the period as well as an
explanation of expenses charged to the "Other" category.
First Quarter Report:
Second Quarter Report:
Third Quarter Report:
34
12407
Fourth Quarter Report:
Final Report:
III. Proiect Activity Narrative: Quarterly status reporting comments should be thorough and include, but
not be limited to, a discussion of significant events or milestones (both success and problems),
circumstances affecting completion dates, and any special issues that should be reported on. Provide
documentation below and include attachments as appropriate to justify request for reimbursement of
funds expended during reporting quarter. Attach agendas from meetings and trainingtworkshops, if
appropriate.
First Quarter Report:
Second Quarter Report:
Third Quarter Report:
Fourth Quarter Report:
Final Report:
35
12407
Municipalities' COOP Plans
Quarterly Progress Report
Department of Community Affairs
Division of Emergency Management,
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Quarter Reporting: First
Grantee: Miami -Dade County BOCC Second
Agreement #: 03 -FT -1 B-11-23-01- Third
Date Report Submitted: Fourth
• 1. Project Finances: Include the dates of each report period as specified in the "From/To" column. Enter
the amount of funds expended in each budget category during the period (figures should be consistent
with invoice amounts).
11. Proiect Finance Narrative: Specify the municipalities being reported on. Include a brief summary
of financial activity during the period as well as an explanation of expenses charged to the "Other"
category.
First Quarter Report:
Second Quarter Report:
36
12407
Third Quarter Report:
Fourth Quarter Report:
Final Report:
III. Project Activity Narrative: Specify the municipalities being reported on. Quarterly status reporting
comments should be thorough and include, but not be limited to, a discussion of significant events or
milestones (both success and problems), circumstances affecting completion dates, and any special
issues that should.be reported on. Provide documentation below and include attachments as
appropriate to justify request for reimbursement of funds expended during reporting quarter. Attach
agendas from meetings and trainingtworkshops, if appropriate.
First Quarter Report:
Second Quarter Report:
Third Quarter Report:
Fourth Quarter Report:
Final Report:
37
12407
Attachment D
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Final Closeout Report
Grantee: Miami -Dade County BOCC
Agreement #: 03 -FT -1 B-11-23-01- Agreement Amount:
Date Report Submitted: Agreement Period:
1
2
3
4
5
6
7
$300,000
-4/16/04
Agreement Amount $300•000
Less Total Funds Received Under This Agreement (column 4. line 7)
Balance of Agreement (unused funds to be deobligated)
I hereby certify that the above costs are true and valid costs incurred in accordance with the project
Agreement.
Signed:
Recipient Contract Manager or Financial Officer
Date:
12407
Attachment E
Recipient's Invoice Number:
Financial Report/Reimbursement Request
Miami -Dade County BOCC
03 -FT -IB -11 -23 -01 -
To: Florida Department of Community Affairs
Division of Emergency Management
Date Prepared:
From:
Work Completed: (paraphrase the information provided on the Quarterly Report)
Total Contract Award $300,000
Total Expenditures to Date
Amount of this Invoice
Amount remaining on Contract
Original Signature
FEID Number
*"TO BE COMPLETED BY DEPARTMENT"
Date Invoice Received:
Date Project Received:
Date Project Reviewed:
Date Project Approved:
Contract Manager Date
39
12407
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami -Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
O.V. FERBEYRE, who on oath says that he or she is the
SUPERVISOR, Legal Notices of the Miami Daily Business
Review f/k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami -Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
P.O. NO. 11095
CITY OF MIAMI NOTICE OF PROPOSED ORDINANCES
SECOND & FINAL READING 9/25/2003
in the XXXX Court,
was published in said newspaper in the issues of
09/15/2003
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami -Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami -Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami -Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, r e, commission or refund for the purpose
of securing 10M adverti ent TN publication in the said
i10°O�mom
NOUN Is It by �Niaii't Nt ICN f, r ommNr dli i5f fa Cky oYU161N.
Florida.wlNoornidalrtlnb�IM.�IItAI�, >�:Nr�q
on Saps 1- 25.21111111301=111611 p N ROfI a m.. b title r Commis-.
WW CNWAMs, 21110 POW Aar�arfgn Cr�ra4�fM� 6kaiic
011DIINANCE MO.
ANORDINAWMOFTHENWikFM'1 8Ft810gNFl9i' ASMSH-
ENT
'BICB4T= i�=l�'� "E' 1 _ •' OF
I TUNDSB , IN TH .ea3. A
MENT OF TRANSPORTATION TO DESIGN PEDESTRIAN FACILI-
TIESANDAl1ENNTI OMR 1111111C74XIW'SOCJfEV►M;MOGNTEW
NIAL PARK AND THE. FLOFjI[>!A COAST SUP PLAZA, CON-
TAINHNG A REPEALED A &*&0M aY `PAUSE
AND PROVIDING FOR AN EFFECTIVE DATE
ORDINAMS. NO.
-AN ORDMWNCE OF THE MIAMCRYOOMMISSION.AMENDING
CIiNN'FI`R 2,'WOTMN 1 41, EWITLEO"SCHEDULE OF CIVIL
N'EN+1I.'TIE$�'plA1Pi'ER'!'O;A1�T� f.-'tiiMi'1Tt.�"Bli1LDMNC3$.
1N • fAt$ REPEAUNNG'Alil AINEIN CWAP-
WN "F101W OP `IHE. CTlY t 0t*BY ES -
TAB
STABL FORVIOLATIOTI N6MA ND'NOISERE-
LATED ACTIVITIES-. ADDING NEW SECTIONS 10.8 AND 10-7, EN.
TITLED "BUN,DI NO CONSTRUCTION -WEDGING AW -LAW
FILLING; PERW WAKWIRED AND -VA PIiOHlg17W AND
BUI MING GONfISTW1CTIONOERWICATe V**% lEQNNREV
FY NOISE PROMISIT111 N# AND LIMITATIONS. PROVInING FOR
INCLUSION IN THE CITY CODE. SEVERABRM, AND AN EFFEC-
TIVE DATE.
i _ OItDINAMK:E NfT.
AN ORDINANCE OF THE MUMM t3TY A A-icr ITNG
A GRANT FROM t:ORl1t SOUTH
TABUSH A;WN SPEOiAL ORAL
GABLES ITALFFI NIsTFOL1NDATIGN AND
APPRopmaMIG FUMES FOR Tto OPRIATKNN OF. SAMA IN
THE AMOUNT OF Si; W,, AUTHORIZE THBO W MIANAGER
TQ`E> OCUTE Ail. NECESSARY Mi iA AC-
CEPTAELE TO TFC CITY ATTORNEY
, 1�G1tANT;
COI4ITAW�NG A REPEALER PRO'VI�ION A14Ct,- '�1LCIY
CLAUSE.
. OimIN1AgCE NOe -
AN {>RTJNgANCE OF THE M IIAW O TY �'AMISW
A NEW SPECIAL RIEVENUEFUND O AIAMN)ADE
Lk COWTiNUITY OION$ ("lrOOP•) .
l3R�CT AWARb (FY 2,".G ,1N ,
THE AMOUNT OF $75, M Tom. TE FLORIDA. DE-
PARTMENT OF COMMUNITY AFFAIRS, AND ONED BY
THE MWAMN?DADE COUNTY BOARD OF COUNTY COMMISSION-
ERS OFFICE OF EMERGENCY MANAGEMENT FOR THE PERI-
OD Of AM 20; 20M THROUGH APRN.' 16, 2004, FORTW OE-
VELOPMENT-OF A COOP PLAN IN ACCORDANCE WITH THE
FE00tALLY"FIJNDED susGRANT AGREEMENT NM W?FT?iB-
11-2w. AUTHORIZING THE CITY 4A? RTO ACCEPT SAID
GRANT ANO TO ECUTE THE NE DQCi M.JN A
FORA ACCEPTABLE TO THE CITY. SAID PIR-
POSE; CtMiTAI1WNG A REPF.aiLER: RRC1t1fIBsDN, AI-
TY.CLAUSE. AND PROVIDING FOR AN,EFFECTIVE DATE. `
ORDOW M NO
AN ORDINANCE OF TIE MIAW CITY COMMISSION, AMENDING
CWPT'ER 54 OF THE CODE OF THE GTCY OF MIAMI. FLORIDA,
AS AMENDED. &MTLED V REETS J SItOWiVLKS' TO ES -
,POSSESSED. CARRIED OR
IN PARADES AND DEMON:
NOVEMBER 27, 2008; MORE PARTICULARLY BY ADDING NEW
$ECTIONI 54".1 TO SAID 'COW. (7D?tfANilNlf3 A `SER
PROVISION, A SEVERABILITY,CLAUSE, AND PROVIDING FOR
AN IMMEDIATE EFFECTIVE DATE:
- OROINANCE'fiIO. -
AN O_RDROME:.QF THE LonY �COMMOSION. SUNSET -
OF MWS. ,.1%IR ;>*. AND FIVE HIS-
Tllti CSEFN .
SECTION 2-M AND REPEALING, IN THEIR ENTIRETY, ALL bIVII
SIONS AND SECTIONS OF T .WM OF THE CITY OF MIAMI,
FLORIDA, AS AMENDED, AND ORDINANCE NOS. 12077,12088,
AND -11181:1 IIELAT%D TO SIM ADV19ORY9OARDS;,ODNWN-
ING A R Iti.ER PROVISION, A SeVER BILITY tom; AND
AN'
PROVO*$ MR 6FFI�TIVE DATE.
OItp1NANCENG.
AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING
CK&PTER *ARTICLE I1 OF YW CODE OF THE CITY OF MIAMI,
FLORM, A
I[SSM)N„ • FOR TME
OF RENS ON THE AGENDA BY CITY BDMID9 VND"TO *-
QUIRE.Aii G'IMNS' IS FOR AGENDA PLACEMENT
BE REVIMM BY THE SWMOER PRIOR TO AGENDA
$PHI MAM, :BORE PARTTQ4 ,Y SY AM 11". CT! N1
2-33(c) OF SAID CODE; CONTAINING A REPEALER PROVISION .
AND A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EF-
FECTIVE DATE.
ORDRUMM NO.
AN ORDINANCEOF THE MIAMI CITY COMMISSION DEFINING'
AND DESIGNAfi1NC THE TERR(TORIAL,LJMI3S, FOR THE,CI TY'
OF MIAMI FOR THE PURPOSE OF TdIBiATM' FIX1N6 TWVIL-
LAGE AND LEVYING TAXES IN THE CITY OF MIAMI, FLORIDA,
FOR THE FISCAL YEAR BEGINNING OCTOBER' 1, 2003 AND
ENDING SEPTEMBER 30,2004; CONTAINING A SEVERABILITY
CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE.
ORDINANCE NO.
AN ORDINANCE OF THE MIAMI CITY ING AP-
PROPRIATIONS RELATING TO. OPERArYIGNAL AND-BUDGE-
TAItY RF.OU>NEME .EOR Y INS SEPTEM-
BER 30I 200iI;. 00WfN "R IAIpt AND A
SE-VEWiL1TY CI.AU6i
ORD1111011kNCE1r0.
AN ORDINANCE OF THE MIAMI CITY COMMISS)IQRELATED
TO TAXATION, DEFINING AND DESIGNATING TCiE%RRITORI-
AL LIMITS OF THE DOf%OVNV R OPMENT DISTRICT OF
THE CITY OF MIAMI, FLORIDA; FIX) K� I AGE AND LEVY-
ING TAXES IN SAID DOWNTOWN
FOR THE FISCAL. YEIW.= i1NQ OC30MR 1 .Z003.AN D
ENDING SEPTEMBER 30, 2004. AT FIVE -TE . (.5) MILLS ON
THE DOLLAR OF NONEXEMPT ASSESSED OF ALL REAL
AND PERSONAL PROPE,IiTaf,tN 81,1,E XSTRICT; PROVIDING
THAT SAID MIL LACPEANDIM LEVYIVQ,()F TAXES WITHIN THE
TE(tRITORIAL LIMITS OF THEr-AYCOJOAMIAS REFLECTED IN
THE CITY'S VILLAGE LEVY ORDwko* @E'ft-ItR•THE AFORESAID
FISCAL YEAR WHICH IS REQUNW iW'CITY CHARTER SEC,
TION. 27; PF �{THAT 7HE F OF, THE MILLAGE AND
THE LEVYING F HEREI I L BE IN "ADDITION TO
SPECIAL ASBEBitbIEN#'1R W%DVJDW,THAT T1 .OROWANCE
SHALL NOT BE DEEMED AS REPEALING OR AMENDING ANY
OTHER ORDINANCE' 011111iN G TAXES, BUT
SHALL BE DEEMED SUPPLEMENTAL AND IN ADDITION THERE-
TO; CONTAINING A REPEALER PROVISION, A SE'VERABIUTY
CLAUSE AND PROVIDING FOR AN EFFECTIVE DATE.
OVAN ANCE N0.
AN ORDINANCE OF THE MIAMI CITY, COMMISSION MAKING AP-
PROPRIATIONS FROM THE DOWNTIOVVNI'DEVELOPMFNT`DIS
TFwT AD INCOM FOE2A i�027%m I AUT ORITY
OF TIME CITY OF MIA^ FWRPk FQR THE•FISCAL YEAR BE-
GINNING OCTOBER 1, 2W3 AND ENDING SEPTEMBER 30.2004:
AUTHOPONG 714le DOWWOV M DFVEL,QPMENF AUTHORITY
TO INVITE BAND ADVERTISE REQUIRED BIDS; PROVIDING FOR
BUDC3L?AOI `I:CE7t!191U1`Y MWV0If1G`nIll#TH18ORDW#JCE
NANC�AP►�IbN1BF1 �FI3i:'AL"V'EKRBE>
C NVNiti OGT(19@ti 1 �.1003AaDOFIDI-
IWNGSEPTEMPORV,2004
FOR THE OPERATIONS FOR THE CITY OF MIAMI; CONTAINING
A REPEALER -PROVISION, SEVERABILITY CLAUSE AND PRO-
VIDING "AN EFFECTIVE DATE.
Said proposed ordinermes.emy be inapecied by do public at the Of
tics of111s 011y CMertr. 35001+an MasncarrflNFw IMS; i=bride,Mon-
dey ft'h Fdit' Ara "kQ h*lm) , between the taus of a a.m. and
5 P.m
AIS kRerssted per$" may appear at the meeting and may be heard
with resp . to therpropoarrd Ardbtsndes. Should any pmw dsairwteap-
peal any declalon o(the City Commis M wkh.rgxto wV matter to be
aoraidered at this mooting, that person "Ire thata verbatim
moord d the prnoasdbW is Role includitrg all fimagr:>and evidence
upon which arty appeal may be based.
�yj PRISCILLAA. THOMPSON
CITY CLERK
(*11095)
9(15 03-4-M94886M
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami -Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
O.V. FERBEYRE, who on oath says that he or she is the
SUPERVISOR, Legal Notices of the Miami Daily Business
Review f/k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami -Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
P.O. NO. 11095
CITY OF MIAMI NOTICE OF PROPOSED ORDINANCES
SECOND & FINAL READING 9/25/2003
in the XXXX Court,
was published in said newspaper in the issues of
09/15/2003
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami -Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami -Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami -Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, re e; me for the purpose
of securing t ' advgAs nt for pu lication in the said
Sworn to and suVotibed before me th
15 day of SYPTEMBER I .//A)D/ 2003
(S
O.V. FERBEYREIrsonalIV)kUII*W)
"---_ENO
NOTARY PUBUC STATE OF FLORIDA
COMMISSION NO. CC 912958 M
Notice is hweby piwn th Y i itiin of City dMl�mi,
Fbrida}wiMtoansidsrthe11rIN 0
Cn 8spilsodW 2S. SD03 cimmmick Q M ti*90 s m , h the Cky Callnmis-
sion ChOrMiM X00 PeruA�srimllli Mrlwi► id
OlmM�iNC! NO. Y .
AN ORD*W=OF— MIANNREVENU IdB1E9NtlSfABt. t1-
MIG . A - NEW SPEC, FUND ENTITLED
'BICE%t i isAFtklelllit N' OF
PEAEiSTRiANfLt+CLU / STM A
ING FUNS, IN THE OF )Fr
f,=;.
IVWE OM erAfi arAw AFcF1 wAPA DWART
MENT OF TRANSPORTATION TO DESIGN PEDESTRIAN FACILI-
TMSAN&AU M1'IESFafStIWAYWB
NIAL PARK AN THE KORIDAEAST COAST SUP PLAZA; CON-
TAINING A REPEALMOkOVISK*'A *06"L" CLAUSE
AND PWNIDING FOR AN EFFECTIVE DATE.
OI11110INAME NO.
AN GpaKMCE OF THE MLV&aW- AMENDING
CHAPIMR-2, GEGTION 2420. '*$1I01U1.E OF°Cr%4L
QV1P` ER'W. ARMChE 1 ER1111016D MALDOM
IN " AN REPEALNIG . !I#111lG A Nt=Yt► CHAP-
TER ENTw' •F104SE` OF�00
CQDE BYf3-
T lcllES FOR VIOLA bF' AND NOIR RE'
LAM ACTNITIES; ADDING NEW SECTIONS 108 AN 19.7, EN-
Tnim: "9111tfIII10 CONSTRUCTION.:-OWWW AN MND
FWNG; PMW MAUMD AND -WNW ilWl ffW/ANMD
TO
i y, .ti;i -•_ • Fes'
r
y E- 1 t • �Y� t b i t
.. .. .�..__ _ :'1 i_i. •'. :i.ii;. } - ,iii^.
CLAUSE.
ORDUTANCIR NO. j
AN ORDH&AN(E OF THE MUMtaTYC OwIESTABL04-
A t eWSPECIAL RETE FUND %'
COUIiYy k NICIPAL CONTINU1T?� OF .
PLAN GRANT AWARD {FY 2003', OF A GRAN r. IN
THE AMOUNT OF VM.000, FROM , aTATE�` FLORIDA. t>i
PARTMENT OF COMMUNITY AFFAIRS, AND APPORTMED BY
THE MKMI?DADE COUNTY BOARD OF COUNTY COMMISSION
ERS OFFICE OF EMERGENCY MANAGEMENT FOR THE PERI-
00
ERIOD OF :1UNE 29, 2003 THROUGta°AM 18.29K FOR THE: DE-
VELOPMENT OF A COOP PLAN IN ACCAFWANOEL WITH THE
FEDERALLY MMED SUBGRAN'rA6kEMl!0ff`NO. 03?FT718t'
1123-01; AUTHORa", THE CRY A&ACCEPT%SI►It!
GRANTANDTQEXECUTETHENEs OMENTS, INA
FORM ACCE;PTABL.E TO THE CITY AFO�t -SAID PUR-
POSE; COWAINiNG A REPEALER PRO1fWK A:SEVERV -I-.
TY CLAUSE, AND PROVIDING FOR AN EFFECTWE,DA.TE✓`
ORDINANCE NQ
AN ORDINANCE OF THE MIAMI CITY 0i;I1MMit{ 0*, AMENDING
CRAPTER'34 OF THE CODE OF THE OFTY OFtMtMMI; FLORIDAA-
AS A ENDED, ENTITLED -STREETS AND S}}
TABLISH RI�ASONABLE TIME. PLACE AM RE4�-
}� r.n.}nCbuwr± Ue�Iet S ANO = t MAY BE
to
PARADES• AND DEMONSTRAT1061%,AI>B3RAIOVIDING FOR
SUNW OF BALD REGULAT10NSATAWHOWON THURSDAY,
-X27.`409;-WliMMUL RLY'BYADWNC'NEW
SECTION, -S4"., to CpWr; COWER
PROVISION, A SE VERABIDLIM CLAUAAND 0400 PROVIDING FOR
AN IMMEDIATE EFFECTIVE'DATE-
ORDINANCE NO.
AN ONCE OF ?FSE miAlMuCIiY oxls.s ET
WAS
aYTNG
>" Fi13-
TORIC
SECTION 2-12 AND REPEALING, INTHEIR ENTN2ETY, AL1 DIVI-
SIONS AND SECTIONS OF THECW OF THE CITY OF MIAMI,
FLORIDA, AS AMENDED, AND ORDINANCE NOS. 12077,12086,
AN019231:1RELATMTOS►UDADVISORKiOAtDS-, AIN-
ING A RePEAu R PIoIIS1C3Ft,` A: S L.i1"I" cL uSE'., AND
PROVft4, FOR AN EFFECYIVEDATE.
OADIIIIIA E No.
AN ORDINANCE OF CI
THE MIAMI TY COMMISSION AMENDING
CHAPM 2fARTICLE 110E -IUE CODE OF THE CITY OF'MIAMI,
FLlCRM AS AMENDED. ENWYEED *ADMlNNrMTIOfMMYOR
ANd'*TY COMMISSION' TO PROVIDE fOR THE SCHEDULING
OF ITEMS ON THE AGENDA BY CITY BOARDS AND TO RE-
QUIRE ALL CITIZENS' QUESTS FOR AGENDA PLACEMENT
BE REVIEWED BY THE CITY MAMA ER PRIOR TO AGENDA
St.4liiitil.IN6u'tiORE PART7CUI ABLY 8(Y AMEMkNO SECTION;
2 -Ac) OF SAID CODE; CONTAINING A REPEALER PROVISION
AND A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EF-
FECT(VE DATE.
ORDINANCE NO.
AN ORDINANCE OF THE MAN CITY COMMISSION DEFINING
AND DESIGNATING THE TERRITORIAL tMTS POR THE •QTY
OF MMMT FOR THE PURPOSE OF TAXATION; FIXING THE IMIL-
LAGE AND LEVYING TAXES IN THE CITY OF MIAMI, FLORIDA,
FOR THE FISCAL .YEAR BEGINNING OCTOBER 1. 2003 AND
ENDING SEPTEMBER 30, 2004; CONTAINING A SEVERABILITY
CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE.
ORDINANCE NO.
AN ORDINANCE OF THE MIAMI CITY COMMMIONAAKING AP-
PROPRIATIONS RELATING TO OPERATIONAL. AND BUDGE -
TARP iiF,Q4y S; FOEt . 4 YEAR ENING SEPTEM
BER ild ; G'�lT AF kR PROVISION AND A
SEVERABILITY CLAUSE:
ORbR1ANCE NO.
AN ORDINANCE OF THE MIAMI CITY COMMISSION AELATED
TO TAXATION, DEFINING AND DESIGNATING THE TERRITORI-
AL WITS OF THE DOWNTOWN DEVELOPMENT QISTRICT OF
THE CITY OF WWII, FLORIDA; FIXING tW MILEAGE AND LEVY-
ING TAXES IN SAID* DOM1NT0VMN-NEVELOPMENT DISTRICT
FOR THE .FISCAL.: YEAR ANG OCTOBER, 1, 2003: AND
ENDING SEPTEMBER, 30, 2004. AT FIVE -TENTHS {.5) MILLS ON
THE DOLLAR OF NONEXEMPT ASSESSO VALUE OF ALL REAL
AND PERSONAL PROPERTY IN. SMO DISTRICT; PROVIDING
THAT SAID MILLAQE AND•THE LEYYING,OP TAXES WITHIN THE
TERRITORIAL LIMITS OF THECITY OF MLAWAS REFLECTED IN
THE CITY'S MILEAGE LEVY ORDINANCE FOR THE AFORESAID
FISCAL YEAR WHICH IS REQUIRED BY CITY CHARTER SEC-
TION 27; PROVIDING THAT..THEFIXING OF THE 118L.LAGE AND
THE LEVYING OF TAXES HEREIN SMALL BE IN ADDITION TO
SPECIAL ASSESSMENTS; PROV WIG THAT THIS ORDINANCE
SHALL NOT BE DEEMED AS REPEALING OR AMENDING ANY
OTHER ORDINANCE PlXIlWMKlAGEOfttiWiNi3TAXES,13UT
SHALL BE DEEMED SL1PI? AL AND IN ADDITION THERE-
TO; CONTAIN IN16 A ISEifFAPROVISION, A SEVERABILITY
CLAUSE AND PROVIDING FOR AN EFFECTIVE DATE.
00"i --i 4'�-m
• . • ..e ti •
To W TE UM ADVERTISE REWREQ IRDS; PROVIDING FOR
FOR THE OPERATIONS FOR THE CITY OF MbAMI: CONTAINING.
A REPEALER PROVISION SEVERABILffY CLAUSE AND PRO'
VIDING FOR MI EFFECTIVE DATE.
Said proposed ordirmloes may be inspected by f►re public at the Of -
fico of to CIEy Clerk.3M P M Anterior SOW, Miami. Flodde. Mon-,
day Ihm* Friday. hdd@M b en the hours d 8 am ail.
Spm
Aii trterested persons may appear at the nmm& y and may be heard
with respect to the poposed ordirlencbs. Should any person desim io ap-
peal any decNicn of the Cky Corrin" rr wbhto any rnatter to be
considered at this mesdnp, that parson shah e ro that a ver6etim
;record of the proeeedinps is made 901MCIM all testimony and evidence
;Upw which any appeal may be based.
AML
PRISCILLA A. THOMPSON
CITY CLERK
(7111(95)
9/15 _ —. 03-4$21394886M