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HomeMy WebLinkAboutO-12394e J-03-730 7/17/03 ORDINANCE NO. 12394 AN EMERGENCY ORDINANCE OF THE MIAMI CITY COMMISSION ESTABLISHING A SPECIAL REVENUE FUND ENTITLED: "URBAN AREAS SECURITY INITIATIVE ("UASI") GRANT PROGRAM II (FY 2003)", AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME IN THE AMOUNT $13,184,569 RECEIVED BY THE CITY AS A GRANT FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY PASS THROUGH THE OFFICE FOR DOMESTIC PREPAREDNESS, DIRECTLY TO THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT; AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT AWARD AND TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO IMPLEMENT ACCEPTANCE OF SAID GRANT; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; CONTAINING A REPEALER PROVISION, SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the United States Department of Homeland Security (DHS), Office for Domestic Preparedness ("ODP"), FY 2003 Urban Areas Security Initiative (UASI), reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism; and WHEREAS, most states and municipalities have strengthened their overall capability to respond to acts of terrorism involving chemical, biological, radiological, nuclear or explosive weapons, there continues to be room for improvement in 12394 meeting our national priorities in preventing and responding to terrorist attacks; and WHEREAS, the ODP is authorized by the Emergency Wartime Supplemental Appropriations Act, 2003, to provide funds to States for subsequent distribution to selected urban areas to address the unique equipment, training, planning, exercise and operational needs or large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the ODP, through the State of Florida Division of Emergency Management (DEM), has subgranted an Urban Areas Security Initiative (UASI) Grant Project II (FY 2003) to the City of Miami and its contiguous county, Miami -Dade County, in the amount of $13,184,569 for Fiscal Year 2003; and WHEREAS, pursuant to grant stipulations, said funds will be used by the Department of Fire -Rescue to address the unique equipment, training, planning, exercise and operational needs of the City of Miami and Miami -Dade County and to assist the City in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, it is now appropriate for the City Manager to accept said grant and to establish a special revenue fund for the appropriation of said grant award; Page 2 of 5 12394 NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Fund is established and resources are appropriated as described below: FUND TITLE: Urban Areas Security Initiative (UASI) Grant Program (FY 2003) RESOURCES: Department of Homeland Security $13,184,569 (DHS), pass through the Office for Domestic Preparedness (ODP), directly to the State of Florida Division of Emergency Management APPROPRIATIONS: $13,184,569 Section 3. This appropriation is contingent upon final grant approval by State of Florida Division of Emergency Management (DEM) and the City Manager's acceptance thereof. Section 4. The City Manager is authorized!' to accept said grant and to execute the necessary documents, in a form 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 3 of 5 12394 acceptable to the City Attorney, to implement acceptance of said grant. Section S. The expenditure of funds to various governmental agencies designated for Homeland Security expenses pursuant to the UASI grant guidelines is authorized. Section 6. All ordinances or parts of ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are repealed. Section 7. If any section, part of section, paragraph, clause, phrase, or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be effected. Section 8. This Ordinance is declared to be an emergency measure on the grounds of necessity of the City of Miami to make the required and necessary payments to its employees ana officers, necessary and required purchases of goods and supplies, and to generally carry on the functions and duties of municipal affairs. Section 9. The requirements of reading this Ordinance on two separate days is dispensed with an affirmative vote of not less that four-fifths of the members of the Commission. Page 4 of 5 12394 Section 10. This Ordinance shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED BY TITLE ONLY this 17th day of July 1 2003. ATTES -;-' PRISCILLA A. TROMPS CITY CLERK AND CORRECTNESS -11/ ORO VILARELLO TTORNEY z/ This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later. Page 5 of 5 12394 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Iembers the ity Com i s'on `_� FROM: Oe Arrlola .hief Administrator/City Manager DATE. ,;ubrnitted Inntpoet�hvyeopublic con vKh W AV on7 10.rftofi)n�7' bra ,leo .bus u' 3 3 Oiit,,�ity Clerk FILE FM-080.doc SUBJECT: Establish a Special Revenue Fund " Urban Areas Security Initiative (UASI) Grant Program 11 (FY 2003)" REFERENCES ENCLOSURES: Emergency Ordinance It is recommended that the attached Emergency Ordinance be adopted establishing a special revenue fund, "Urban Areas Security Initiative (UASI) Grant Program Il (FY 2003)", and appropriating funds, in the amount of $13,184,569 consisting of a grant from the United States Department of Homeland Security (DHS), pass through the Office for Domestic Preparedness (ODP), directly to the State of Florida Division of Emergency Management (DEM), who will subgrant major urban areas, such as the City of Miami and Miami -Dade County, for Fiscal Year 2003. The funds will be used, as stipulated by the grant, for the purchase of specialized equipment, exercise, training, administrative services and development of the Urban Area Homeland Security Strategy, and other planning activities of the UASI II Grant Program. �— In February 2003 the President signed into law the Consolidated Appropriations Resolution, 2003, Public Law 108-7 which provides state and local governments with the vital fielding they require to participate in the national effort to combat terrorism. In April 2003, the Emergency Wartime Supplemental Appropriations Act, 2003 provided additional funds to expand and continue these efforts. The United States Department of Homeland Security (DHS), Office for Domestic Preparedness (ODP), FY 2003 Urban Areas Security Initiative (UASI) reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism. Whereas most states and municipalities have strengthened their overall capability to respond to acts of terrorism involving chemical, biological, radiological, nuclear or explosive weapons, there continues to be room for improvement in meeting our national priorities in preventing and responding to terrorist attacks. The Office for Domestic Preparedness (ODP), is authorized by the Emergency Wartime Supplemental Appropriations Act, 2003 to provide fiends to States for subsequent distribution to selected urban areas to address the unique equipment, training, planning, exercise and operational 12394 Honorable Mayor and Members of the City Commission Page 2 of 2 g itted Into the public r i h ya itc prii`illa Th xnpso q City Clerk needs or large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism. The Office for Domestic Preparedness (ODP), through the State of Florida Division of Emergency Management (DEM), has subgranted an Urban Areas Security Initiative (UASI) Grant Project H (FY 2003) to the City of Miami and its contiguous county, Miami -Dade County in the amount of $13,184,569 for fiscal year 2003. Specifically, the City will use these funds as stipulated by said grant to address the unique equipment, training, planning, exercise and operational needs of the City of Miami and Miami -Dade County and to assist the City in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism. It is now appropriate to accept said grant award, establish a special revenue fund, and appropriate the $13,184,569 grant award therein for fiscal year 2003 for the Department of Fire -Rescue. Fiscal Impact: None — Acceptance of a Grant. JA/W WB/MLK/TF/JF/jam FM.043 1�394 Budgetary Impact Analysis Ito this public 'j A �g lait1 S P 4� a W l i r cn 7-03 Prix ilia A...� i fflpG n City Clerk Department Fire -Rescue Division: Disaster Management & Public Affairs 2. Agenda Item # (if available) 3. Title and brief description of legislation or attach ordinance/resolution: This Ordinance establishes a new special revenue fund entitled: "Urban Areas Securitv Initiative (UASI) Grant Program II (FY 2003)" from the U.S. Department of Homeland Security, pass through the Office Domestic Preparedness, directly to the State of Florida Division of Emergency Management, who has subgranted said funds to the City of Miami, and its contiguous county, Miami - Dade County. Appropriations Total Amount: $13,184,569. 4. Is this item related to revenue? NO: YES X (If yes, skip to item #7.) Are there sufficient funds in Line Item? YES: — Index Code Minor Obj. Code Amount $ NO: _ Complete the following questions: Source of funds: Amount budgeted in the Line Item $ Balance in Line Item Amount needed in the Line Item $ Sufficient funds will be transferred from the followina line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Verified by: From $ From $ From $ To $ Any additional comments? These grant funds will be used as stipulated by the grant for the purchase of specialized equipment exercise, training, administrative services and development of the Urban Area Homeland Security Strategy, and other planning activities of the UASI II Grant Program Approye� by: j /, /-77� c_� c Department Director/Designee Date .)q FOR DEPAR MENT OF MANAGEMENT AND BUDGET USE ONLY Verified by: Verified by: Transfer done by: Chief o trat gic P nning, ud ti g, and Budget Analyst Budget Analyst Perforriiance iret /Designee Date �) Date Date 12394 2003 Urban Areas Security Initiative Budqet Narrative Florida The Florida Division of Emergency Management (DEM) is statutorily responsible for coordinating the state's preparedness and response planning for all disasters, including terrorism and has been designated by the Governor to be the State Administrating Agency (SAA) for Office for Domestic Preparedness (ODP) grants. The State Point of Contact for this grant and his contact information is: Phillip R. Johnson (850) 410-1599 cell (850) 591-3817 fax (850) 488-5777 Phillip.JohnsonC�dca. state.fl. us The State will pass through 100% of all grant funds from the UASI to the Miami and Tampa Urban areas. Both urban areas were required to develop detailed budget worksheets for the initial 25% allocation of funds to support the assessment and strategy development process and to support immediate needs. These budget detail worksheets are attached to this application. Once approved by ODP, the State will execute a funding agreement with both Urban Areas authorizing use of the full initial allocation of funds consistent with their budget detail worksheets and the ODP grant guidance. A summary of the initial funds requested for the Miami and Tampa Urban areas follows: Miami Equipment: $2,407,179 Planning, Training, Administrative: 888,220 Total: $3,295,399 Tampa Planning: Total: $400,000 $400,000 Total Initial Allocation for both Urban Areas: $3,695,399 Note: Detailed funding worksheets faxed to ODP July 7, 2003 dpublic 1.1n 4ec�454.1d On :;t�r ks a - � ol-npson of`. City Clerk 12394 I _ (�t Ulf �t�txL^Ct V o. WILLIAM W. BRYSON JOE ARRIOLA Fire Chief City Manage July 2, 2003 Phillip Johnson, WMD Coordinator Division of Emergency Management Department of Community Affairs STATE OF FLORIDA 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100 Re: 'UASI II Grant Budget Request Dear Mr. Johnson; In accordance with your instructions, we are submitting this letter and the enclosed budget request to confirm our concurrence with the State of Florida's plan to pass through one hundred percent of the Urban Area Security Initiate II funding to the Miami Urban Area. As the Points of Contact for the City and County, we have prepared the enclosed budget for the first twenty-five percent of the funds in accordance with the UASI Grant Program II Application Package. Please let us know if you need any additional information. Enclosures Sincerely, Joseph R. Fernandez, Assistant Fire Chief Disaster Management & Public Affairs Division City of Miami so ce o Emergency Management Miam Dade ounty JRF/wPJ/It DEPARTMENT OF FIRE -RESCUE 444 S.W. 2nd Avenue Miami, FL 33130 / (305) 416-1600 1 Mailing Address: P n^- �.Put" t ri .h ? _l_?3 ' n City Clerk 12394 WILLIAM W. BRYSON Fire Chief June 20, 2003 1%, fl, f ffltt f 10 E city Mary ARRIC� poi Phillip Johnson, VMD Coordinator STATE OF FLORIDA Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, FL 32399 Dear Mr.Johnson; This letter serves - to furnish you with the Point of Contact (POC) Information you requested for the Urban Areas Security Initlative-II Grant, for the City of Miami and Miami -Dade County respectively. The City of Miami Primary POC is myself, Joseph R. Fernandez, Assistant Fire Chief/Emergency Manager, and the Secondary POC is Major Joseph Longueira. The Miami -Dade County Primary POC is Bill Johnson, Office of Emergency Management and the Secondary POC is Chief Carlos Castillo, Acting Director, Office of Emergency Management. Should you require further information, please contact me @ 305.416.1621. Sincerely, Joseph R. Fernandez, Assistant Fire Chief/ Emergency Manager Disaster Management & Public Affairs Division Departibent of Fre-Rescue c: Francois Islas, Mayor's Office Ignacio Ortiz -Petit, Mayor's Office Joe Arriola, City Administrator _ Jths public Fre Staff Major Joseph Longueira, Miami Police Department }f jd3 Carlos Castillo, Office of Emergency Management - Bill Johnson, Office of Emergency Management r - ' ;° 0 `5i City Cleric JRF/It DEPARTMENT OF FIRE -RESCUE 12394 A." < w of a> > in i rin51 416-1600 / Mailing Addr� .• o n e__ CIA Grant Amount of Grant $ 1 131184,569.00 $ 372961142.00 Q J CD Total 25% Grant Amount of Grant $ 1 131184,569.00 $ 372961142.00 Recommended Equipment $ 2,407,179.00 Recommended Services $ 8881219.60 Total Recommended $ 3,295,398.60 Remainder of 25% 743.40 Remainder of Total Grant 1 $ 9,8891170.46 Direct Purchase of Equipment Jurisdiction of Miami Category Item Qi CBRNE Incident CBRNE Response Package. Vehicle and Trailer Response Vehicles w/ CBRNE Equipment (see separate listing) Explosive Device Hazardous Device Response Trailer. Includes of Miami Mitigation and Explosive Device Mitigation Equipment: 5 cooling Remediation systems, 5 boot disruptors, 3 electronic stethoscopes. of Miami Interoperable Portable EOC Management Support System. Communications Includes 40 computers, wireless cards, wireless CO Equipment access points, real-time meteorological monitoring, chemical and radiological plume CL modeling software, display cube, and a server. This system will provide rapid deployment 136,400.00 FS interoperable communications system for command and control. (Incident/Crisis Management Software listed separately) This will be portable equipment and can be located where needed/preferred based on the incident. 3 1 1 Cost Total Disci 129,793.00 1 $ 389,379.00 1HZ7 $ 46,000.00 1 $ 46,000.00 ILE $375,000.00 1 $ City of Miami Detection RAD 50 Monitors 440 $ 310.00 $ Equipment Urban Area Jurisdiction Interoperable Incident/Crisis Management Software. E -team 1 $625,000.00 $ Communications site license for the Urban Area. City of Miami Interoperable Two-way radios for emergency responders Communications City of Miami Medical Supplies MARK I Nerve Agent Antidote Kits City/CountyCity/County PPE Level B/C Suits, boot, qloves, and test strips City of Miami Physical Security Audiovisual Information Control System (Law Enhancement enforcement surveillance equipment) This Equipment systems provides video surveillance cameras which transmit images by microwave to the command post. 375,000.00 EM- g i CO CL 136,400.00 FS 625,000.00 FEMA 100 $ 3,504.00 $ 350,400.00 FS 1000 $ 60.00 $ 60,000.00 FS 1 $300,000.00 $ 300,000.00 HZ 1 $125,000.00 $ 125,000.00 LE 7/8/2003 9:39 AM Miami 25 Pct. UASI Grant Budget 2.xls Equipment 4�J Direct Purchase of Equipment Jurisdiction Category Item Quantity Cost Total Discinlinp $ 2,407,179.00 ** Law Enforcement (LE), Emergency Medical Services (EMS), Emergency Management (EMA), Fire Service (FS), HazMat (HZ), Public Works (PW), Public Health (PH), Governmental Administrative (GA), Public Safety Communications (PSC), Health Care (HC). c x U d 0 CL f= sem_- r' S-- U Cm ..F CL ;2 7/8/2003 9:39 AM Miami 25 Pct. UASI Grant Budget 2.xls Equipment Direct Purchase of Services Core City/County Planning Iu11 Contractor Support for the complet on of the Urban Area include travel and expenses Assessment and Strategy (see detailed staffing City of Miami Planning Contractor support bud get). Contractor support for CEMP and COOP/COG Core City/County Training Contractor Development Conduct NIMS and other training as required Core City/County Planning Personnel Planner to assist in UASI planning processes Core City/County Planning Personnel Administrative Aide to assist in UASI planning processes Total ITotal 7/8/20039:43 AM Amount Notes $286,999.60 See detailed staffing budget; include travel and expenses $261,500.00 To complete CEMP and COOP project $193,920.00 See detailed staffing budget; include travel and expenses $ 95,000.00 One year cost of temporary/grant-funded —position. $ 50,800.00 One year cost of temporary/grant-funded 9.60 0 ca 3 Miami 25 Pct. UASI Grant Budget 2.xls Services submi, ted: into the public -)n vvith DI item _.� _: 7-/7-03 €5iikFfi a A. rincirnps n WMD Trailer Inventory City Clerk. Quantity Item Description Location I Unit Cost Total 1 Truck Ford F350 $ 29,000 $ 29,000.00 1 Trailer 20', enclosed, double rear entry $ 10,000 $ 10,000.00 25 RRPAS Powered APR LF $ 514 $ 12,850.00 4 Level A Suits Marmac, XL LR $ 549 $ 2,196.00 13 Level B Suits T chem, encapsulated, 2XL LR $ 89 $ 1,157.00 8 Level B Suits CPF3 hooded, 2XL LR, RR $ 36 $ 288.00 8 Level B Suits CPF3 hooded, XL LR, RR $ 36 $ 288.00 8 Level B Suits CPF3 hooded, LG LR, RR $ 36 $ 288.00 1 Tyvek Gowns XL, case RC $ 102 $ 102.00 1 Tyvek Gowns LG, case RC $ 102 $ 102.00 1 T vek Gowns SM, case RC $ 102 $ 102.00 6 Chemical Boots Size 9 BL $ 6 $ 36.00 6 Chemical Boots Size 10 BL $ 6 $ 36.00 6 Chemical Boots Size 11 BL $ 6 $ 36.00 6 Chemical Boots Size 12 BL $ 6 $ 36.00 6 Chemical Boots Size 13 BL $ 6 $ 36.00 3 Chemical Classifier Strips FR $ 33 $ 99.00 1 Backboard Roller* 12 foot Floor $ 420 $ 420.00 1 Shelter 10' x 10' RF $ 536 $ 536.00 4 Emergency Response Guides Year 2000 RF $ 3 $ 12.00 5 Blue Biological Research Book RF $ 2 $ 10.00 5 Green Chemical Research Book RF $ 2 $ 10.00 25 Redress Packs XXL RC $ 59 $ 1,475.00 50 Redress Packs XL RC $ 59 $ 2,950.00 50 Redress Packs LG RC $ 59 $ 2,950.00 50 Redress Packs SM RC $ 59 $ 2,950.00 8 Cool Vest LF $ 258 $ 2,064.00 1 Booties, Sarenex, box RR $ 141 $ 141.00 1 Booties, Tyvek, box RR $ 94 $ 94.00 8 EMS Response Packs BLS RF $ - 10 Stretcher / Cots Green TL $ 265 $ 2,650.00 9 Scene Tae Yellow, Hazardous Area FR $ 60.00 6 Chemical Tae White RR $ 75.00 2 Fit Test Kits Black Box LF $ 294 $ 588.00 10 Salva a Covers Blue RF 3 First Responder Tents Light Gray FC $ 4,695 $ 14,085.00 1 Zumro Inflatable Decon Shower Black FC $ 19,835 $ 19,835.00 1 HazKat Kit Oran a Box FR $ 2,108 $ 2,108.00 6 Blue Nitrile Gloves, boxes White Boxes RR $ 12.00 2 DQE Decon Showers Blue RT $ 2,034 $ 4,068.00 2 DQE Decon Pools 4'x 8' Blue RR inc. $ - 6 DQE Decon Grates Black LR $ _ 1 Decon Sin Oran a RF $ - 2 Pump Sprayers Silver RF $ 62 $ 124.00 2 _Sump Pumps 1/6 HP for DQE Decon Pool RF inc. 1 —Sump Pum 1/4 HP for Zumro Decon Shower RF inc. 150 RRPAS Filters 6 / box, VOC Cartridges RF $ 94 $ 14,100.00 3 RRPAS 10 -Unit Chargers Brown Boxes LF $ 608 $ 1,824.00 Total $ 129,793.00 12394 UASI Project Budget - Year 1 SME Plnr SME oth UASI Assessment and Strategy Develo ment Days Staffing Budget Total Project Initiation 9 6.0 2.0 1.0 $ 10,337 Obtain background information 5 2.0 2.0 1.0 $ 5,617 Establishment of the Urban Area Working Group. 3 1.0 1.0 1.0 $ 3,398 Identification of Points of Contact. 3 1.0 1.0 1.0 $ 3,398 Meet with existing regional groups 11 4.0 4.0 3.0 $ 12,414 Develop Roll-out for Assessment/Strategy 12 5.0 4.0 3.0 $ 13,594 Support UA Workgroup Meetings/Coordination 11 5.0 4.0 2.0 $ 12,414 Review Existing Assessments 5 3.0 1.0 1.0 $ 5,758 Review State HS Assessment and Strategy 4 1.0 2.0 1.0 $ 4,437 Facilitate the Urban Area Assessment. 18 6.0 2.0 10.0 $ 20,957 Coordinate with Texas A&M 10 6.0 2.0 2.0 $ 11,517 Coordinate with all disciplines 17 9.0 5.0 3.0 $ 19,352 Enhancement of mutual aid agreements 20 8.0 4.0 8.0 $ 23,034 Dev. communication and interoperability protocols 14 6.0 6.0 2.0 $ 15,670 Enhancement of COOP and COG Plans 14 5.0 7.0 2.0 $ 15,529 Enhancement of Emergency Operations Plans 7 1.0 1.0 5.0 $ 8,118 Participate in UA Strategy Development Process 38 10.0 8.0 20.0 $ 26,007 Produce First Draft of UA Strategy 34 10.0 14.0 10.0 $ 36,958 Send Strategy our for comments 4 0.5 2.0 1.0 $ 3,469 Produce a Second Draft of UA Strategy 19 3.0 5.0 3.0 8.0 $ 18,691 Produce Final Strategy 17 2.0 5.0 2.0 8.0 $ 16,331 Sub -total Planning 275 95 82 81 17 $ 287,000 Regional NIMS Training 92 2.0 10.0 80.0 $ 79,680 Develop an UASI training program 70 10.0 20.0 40.0 $ 68,640 CBRNE prevention and response training 54 2.0 2.0 50.0 $ 45,600 Sub -total Training 216 14 0 32 170 $ 193,920 Total Estimated Expenditure 491 109 82 113 187 $ 480,920 Subm.iRted Into the public conn ucti0 with Item, i1 Oil '7J7 -b3 City Clerk 12394