HomeMy WebLinkAboutO-12383J-03-594
07/09/03
ORDINANCE NO. 12 3 8 3
AN EMERGENCY ORDINANCE OF THE MIAMI CITY
COMMISSION ESTABLISHING A NEW SPECIAL REVENUE
FUND ENTITLED: "MIAMI URBAN FOREST
CONSERVATION PROJECT" AND APPROPRIATING
FUNDS, IN THE AMOUNT OF $19,998.50,
CONSISTING OF A GRANT FROM THE STATE OF
FLORIDA DEPARTMENT OF AGRICULTURE AND
CONSUMER SERVICES AND MATCHING FUNDS, IN AN
AMOUNT NOT TO EXCEED $20,113, FOR THE
PURCHASE OF EQUIPMENT FOR THE NATURAL AREAS
PROGRAM OF THE DEPARTMENT OF PARKS AND
RECREATION; AUTHORIZING THE CITY MANAGER TO
ACCEPT THE GRANT AWARD AND EXECUTE THE
NECESSARY DOCUMENTS(S), IN A FORM ACCEPTABLE
TO THE CITY ATTORNEY; ALLOCATING FUNDS FROM
THE DEPARTMENT OF PARKS AND RECREATION, PARKS
FACILITIES ACCOUNT NO. 331369.580301.830;
CONTAINING A REPEALER PROVISION AND A
SEVERABILITY CLAUSE.
BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Ordinance are adopted by reference and
incorporated as is fully set forth in this Section.
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Section 2. The following Special Revenue Fund is
established and resources are appropriated as described herein:
FUND TITLE: Miami Urban Forest Conservation Project
RESOURCES: Grant Reimbursement from State of
Florida Department of Agriculture
and Consumer Services. $19,998.50
City of Miami Department of Parks
And Recreation $20,113.00
APPROPRIATIONS: $40,111.50
Section 3. The City Manager is authorized!' to accept
the grant as set forth in the Preamble to this Ordinance and to
execute the necessary documents(s) in a form acceptable to the
City Attorney, for said purpose.
Section 4. All Ordinances or parts of Ordinances insofar
as they are inconsistent or in conflict with the provisions of
this Ordinance are repealed.
Section 5. If any section, part of section, paragraph,
clause, phrase, or word of this Ordinance is declared invalid,
the remaining provisions of this Ordinance shall not be affected.
�i The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable City
Charter and Code provisions.
Page 2 of 4 12383
Section 6. This Ordinance is declared to be an emergency
measure on the grounds of urgent public need for the preservation
of peace, health, safety, and property of the City of Miami, and
upon the further grounds of the necessity to make the required
and necessary payments to its employees and officers, payment of
its debts, necessary and required purchases of goods and
supplies, and to generally carry on the functions and duties of
municipal affairs.
Section 7. The requirements of reading this Ordinance on
two separate days is dispensed with by an affirmative vote of not
less than four-fifths of the members of the Commission.
Section 8. This Ordinance shall become effective
immediately upon its adoption and signature of the Mayor.�V
This Ordinance shall become effective as specified herein unless
vetoed by the Mayor within ten days from the date it was passed
and adopted. If the Mayor vetoes this Ordinance, it shall become
effective immediately upon override of the veto by the City
Commission or upon the effective date stated herein, whichever is
later.
Page 3 of 4 12383
PASSED AND ADOPTED BY TITLE ONLY this 17th day of
July , 2003.
ATTEST:
P SCILLA A. TAOMPSX
7pf' CITY CLERK
r'I]1V LLlV V 1LC]1\GLLV
Y ATTORNEY
--°' W1478:tr:AS
aA
MANUEL A. DIAZ,M
!1
CORRECTNESS&
Page 4 of 4 12383
CITY OF MIAMI, FLORIDA is
INTER -OFFICE MEMORANDUM
TO: onorabl ayo and ers DATE: JUL - H 2003
FILE
o the C "t Com issi n
SUBJECT: Emergency Ordinance
Accepting a Grant
from State Department
Jh'ef
Arriola of Agriculture and
FROM: Administrator/ REFERENces: Consumer Services
Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission
adopt the attached emergency ordinance to create a new
Special Revenue Fund and to appropriate grant funds in the
amount of $19,998.50, to be received from the State of
Florida Department of Agriculture and Consumer Services, for
the purpose of purq�iasing equipment for the natural areas
program of the Department of Parks and Recreation, and
authorizing the City Manager to enter into an agreement with
the State, in a form acceptable to the City Attorney.
BACKGROUND:
The Department of Parks and Recreation applied for a grant
from the State of Florida Department of Agriculture and
Consumer Services for the purpose of assisting in the
purchase of equipment for the natural areas program of the
Department. The City was awarded $19,998,50 fifty percent
of the total project cost of which the City will provide a
match. Approval of the attached Ordinance will allow the
City to accept the Grant from the State and establish a
special revenue fund for said purposes.
FISCAL IMPACT: GRANT FUNDED
JA /S C/sb
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Budgetary Impact Analysis
Department Parks and Recreation Division:
Commission Meeting Date: July 10, 2003
Title and brief description of legislation or attached ordinance/resolution: Emer encu Ordinance -Create
ssRecial revenue fund to appropriate grant funds to be received by the State of Florida Department of Agriculture and
Consumer Services in the amount of $19,998.50 for Rurchase of equipment for the City's natural areas program.
1. Is this item related to revenue? No ❑ Yes ® Revenue Source:
2. Is this item an expenditure? No ❑ Yes ❑ Amount:
General Fund Account No:
Special Revenue Fund Account No:
CIP Project No:
3. Are there sufficient funds in Line Item? No: ❑ Yes: ❑
0-4=.,.: a..+ 4—..A...:,:11 1— t—nef—A frnm tha fnlln'tvina ling itamc-
ACTION ACCOUNT NUMBER '
TOTAL
From
$
From
$
To
$
To
$
n i.. al.:..:— A—A. A 1.<, LI.....a1—A Tlafanea/A1aia1.1u.AnnA imnrnuamant RnnAc9 Nn ! 1 vev I 1
Project Name
Total Bond
Allocation
1" Series
Appropriation
Dollars Spent to
Date
Encumbrances
&
Commitments
Balance
Comments:
C
Approved
APPROVALS
I
Date: 6/j f*
12 383
Page l of 10
ATTACHMENT G
URBAN AND COMMUNITY FORESTRY (U&CF)
GRANT MEMORANDUM OF AGREEMENT
This agreement, made and entered into this the day of
_ ,20 by and between the STATE OF FLORIDA DEPARTMENT
OF AGRICULTURE AND CONSUMER SERVICES, an agency of the State of
Florida, hereinafter called the "Department" ';:Md the City of Miami,
hereinafter called the Entity (Subrecipient).
WITNESSETH
WHEREAS, the Department desires to increase the application of the
principles of urban and community forestry by granting funds to the
Entity (Subrecipient) for the purpose as outlined in grant application
Number 02-43, included herein as Exhibit A and by reference made a part
hereof:
WHEREAS, the Department and the Entity (Subrecipient) are of the
opinion that the citizens of the state would benefit from the
implementation of urban and community forestry projects that improve
cur communities tl. -cugh the proper cz -e of trees and r(---, =.ted plant
Lnateiials;
WHEREAS, the Department has awarded the Entity (Subrecipient)an
urban forestry grant for the specific project set forth in the U&CF
Grant Application Number 02-43, hereinafter the "project";
WHEREAS, the Entity (Subrecipient) by Resolution No. N/A, dated
N/A, has indicated its support of the grant application and authorized
ics officers to execute this Agreement on its behalf;
WHEREAS, the parties 1)Preto mutually recognize the benefits of
such a pi. 7s described i . !_,-, r7&CF Grant apl; ' 4 on and the .:et
for entering into an agreement designating and setting forth the
responsibilities of each party;
NOW THEREFORE, for and in consideration of the mutual benefits
that flow each to the other, the parties covenant and agree as follows:
1. Failure by the Entity (Subrecipient) to sign and return this
agreement by July 18, 2003 sti:,11- constitute forfeit -Lire of the award.
2. The et ective date of this agreement is ,
20
The Entity ;,)..'. recipient) sl :-L •-omplete the by
September 30, 2004 as set forth in the Urban and Community Forestry
Grant Application Number 02-43 approved by the Department on March 28,
2003, during ti.,hich time the g.L,c,t shall continue n effect. The
criteria for the project is set forth therein. The final date by which
such criteria must he met for completion of this agreement ;s September
U.
The pi, -;eco to be perforu ->d by the Entity ;-ubrecipient) shali be
subject ; -�.r.iodic inspe. ; io,;� by the Dep1-: The Enti.
(Subrecip.::1,t; :ri'_•.1_ not chaff:.;:: 1-viate from -iii-- without
12383
Page, 2 of 10
written approval by the Department.
4. The Entity (Subrecipient) has estimated the project cost to be
$40,511.50 as shown on the grant application budget sheet attached as
Exhibit B. The Department agrees to reimburse to the Entity
(Subrecipient) the total sum of $19,998.50 or fifty percent (50%) of
the final approved project costs, whichever is less (the "Grant
Amount"). The Grant Amount is limited to only those items which are
directly related to this project as described in Exhibits "A" and "B".
Project costs incurred prior to the effective date of this agreement
are ineligible for reimhursement. To assist the Entity (Subrecipient)
with the initial three (3) months of implementation, the Department may
make an advance of no more than 25 percent of the grant award. The
Entity (Subrecipient) must request the advance payment in writing using
forms provided by the Department. Funds provided as an advance payment
must be placed in a non-interest bearing account. Only one advance
payment will be made, thereafter, disbursements will be made on a
reimbursement basis. No more than 75 percent of the Grant Amount will
be paid to the Entity (Subrecipient) prior to Certification of
Acceptance by the Department.- The final payment shall not be made
until Certification of Acceptance is received from the Department. For
installed plant materials, sixty (60) day g--nw-in-period will
required artei project completion. Certification of -,•ceptance by the
Department may be requested sixty -(60) days after project completion.
Upon receipt of the Certification of Acceptance, the Entity
(Subrecipient) may submit an invoice for final payment.
(a) Purchases of $2,500 to $25,000 shall be carried out
documenting two or more written quotations or written
record of telephone quotations or informal bids to be
opined upon receipt, wherever practical. Competitive
sea_. :adding is requi. ^-)r all purchase. __>---eding
$25,000. Justification must be provided for a sole
source award or for an award to a vendor other than the
vendor submitting the lowest bid or quote.
(b) Bills for fees or other compensation for services or
expenses shall be submitted in detail sufficient for a
prop: --r preaudit and postaudit thereof, anti hills for
travel expenses specifically- authorized by .-his
Agreement s7:. 11 be submitted a. � paid in accordai.r-e
ith the rate. :..L :_: •ifi.ed in Sect',_ii ,-2.061, Florid..
Statutes.
(c) Records of costs incurred tinder terms of this Acgreement
shall be :maintained and mach .=available upon reyu_�st to
the Department at all times during the period of this
Agreement and for three years anter final payment �s
made. Copies L':,ese documents !,a ; c,cords shall b,_�
Li.rni: hed to the Dep,rtm7�nt upon request Records of
cos recurred include 11 records of the of the
Enti , ;I)recipient) :a _;'r,.-ontractors v�::_._:.: -ed
Page 3 of 10
necessary by the Department for a proper audit of the
project.
(d) A person or affiliate who has been placed on the
convicted vendor list following a conviction for a
public entity crime may not submit a bid on contract to
provide any goods or services to a public entity, may
not submit a bid on a contract with a public entity for
the construction or repair of a public building or
public work, may not submit bids on leases of real
property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity,
and may not transact business with any public entity in
excess of the threshold amount provided in Section
287.017, Florida Statutes, for CATEGORY TWO, for a
period of 36 months from the date of being placed on
the convicted vendor list.
(e) The CONTRACTOR is informed that an entity or affiliate
who has been placed on the discriminatory vendor list
may not submit a bid on a contract to provide goods or
cervices `^ a publi entity,
may not SL -nit a bid on a
contract with a public entity for the construction or
repair of a public building or a public work, may not
st-.bmit bids on leases of real property to a public
entity, may not award or perform work as a contractor,
supplier, subcontractor, or consultant under contract
with any public entity, and ::,ay not transact business
with any public entity.
I;. The Rntity (St: ^ipien, ) agrees t -^-iaintai-: plant mat -ials
established as a part of the project for a period of three years and
enter into an agreement which designates and sets forth the duties and
responsibilities of the parties in maintaining the project.
6. The Entity (Subrecipient) agrees to submit to the Department
an interim report on project accomplishments by March 31, 2004 and a
final report summarizing project accomplishments as a prerequisite to
final acceptance by the Depar�"ment. Failure to submit a required
report or sub -fission of an unsatisfactory report is s.ifficient grounds
for ..- m. inatic �f th_ aareemez . ccord=. ,_r to the of
Section 7(b). The Entity (Subrecipient) upon project completion shall
submit a news release to local newspaper media highlighting the
successez� of the project.
7. This Agreement may be terminated under any one of the
following conditions:
(.a) The L artment of Agricu`ture and' Consumer .•r -,rices shall
have the rig':t of unilateral car:^ellatior: for refusl. by the
suhr.ecipient t allow public acces. to all documents, liners,
letters or other matc:--iai made or iec:eiv,:•-] Ly the Conti..wtor
12383
Page•4 of 10
in conjunction with the contract, unless the records are
exempt from s. 24(a) of Article I of the State Constitution
and s. 119.07(1), Florida Statutes.
(b) By the Department, if the Entity (Subrecipient) fails to
perform its duties under this Agreement, following thirty
(30) calendar days written notice by the Department.
(c) By either party following sixty (60) calendar days written
notice.
(d) By both parties following the complete execution by both
parties of an agreement to terminate this Agreement.
(e) Notice to Entity (subrecipient): The Department shall
consider the employment by any entity (subrecipient) of
unauthorized aliens a violation of section 274A(e) of the
Immigration and Nationalization Act. Such violation shall be
cause for unilateral cancellation of this agreement.
8. Notwithstanding any provision of this Agreement to the contrary
but subject to Subparagraph 7(b), in the event this Agreement is
terminated before the Department has paid the Entity (Subrecipient) the
entire Grant Amount, then the Department agrees to pay the Entity
(Subrecipient) the entire Grant amount, if the project has been
comp'~`ed. Ir the proje.` has not been compl `ed, the Department ':all
pay to the Entity (Subrecipient) a percentage of the Grant amount equal
to the percentage of the project's completion.
9. Extension of a contract for contractual services shall be in
writing for a single period only not to exceed six (6) months and shall
be subject to the same terms and conditions set forth in the initial
contract. There shall be, only one extension: of a contract unless the
failure to meet the criteria set forth in the contract for completion
of the contra:` is due to events Beyond the control of the Contractor.
If i:: Bally procurec:, : ontract for cont_:..<:cual s:._ ices
may be renewed on a yearly basis for no more than three (3) years, or
for a period no longer than the original contract, whichever period is
longer. Renewal of a contract for contractual services shall be in
writing and shall be subject to the same terms and conditions set forth
in the initial contract. Renewals shall be contingent upon satisfactory
performance evacuations L^y the DepaiLment.
10. As applicable under Florida Statute 768.28, each party will
be i=able un6rr this p,: =,graph %::r damages prising ,-)ut of inj :ry or
damage-, to i yrs ;:;s or pr<;perty -lir<_ctly caused or resulting fro,ii the
negligence of such party or any of its officers, agents or employees.
11. The Ent.;ty (Subrecipient) -mortifies that neith-r it or its
principal_ is presently debarred, suspended, proposed for acabarment,
declared ineligible, or voluntarily excluded for participation in this
gran.'- program by any Fed-ral department or L:-7ency.
1'2 . T s Agreement, toget':,er with any Maintei-ince Agreement, it
exc-cuted, ern: -,dies the entire ag• ^ement and underst,. Aing between the
parties heret< � they are no aqr, _rents or rsta. ?? rigs,
o. -11 or wrir.ten, witi: rel,7erencc to the SL: eject matter hereoL 'hat are
Page 5 of 10
not superseded hereby.
13. This Agreement may not be assigned or transferred by the
Entity (Subrecipient), in whole or in part without the expressed
written consent of the Department.
1.4. This Agreement, regardless of where executed, shall be
governed by and construed in accordance with the laws of the State of
Florida.
15. All notices, demands, requests or other_ instruments shall be
given by depositing the same in the U.S. Mail, postage prepaid,
registered or certified with return receipt requested, or by telex
(FAX; or telegram:
(a) If to the Department, address to Grants Coordinator, 3125
Conner Boulevard, Forest Management Bureau, Tallahassee,
Florida 32399-1650 or at such other address the Department
may from time to time designate by written notice to tnC
Entity (Subrecipient);
(b) If to the Entity (Subrecipient) addressed to:
Mr. Armando Corbelle
Grant Writek
444 SW 2n" Av- . , Stn Floor
Miami, FL 331:30
or at such other address. as the Entity (Subrecipient) from
time to time designates by written notice to the Department.
All time limits provided hereunder shall run from the date of
receipt of all mailed notices, demands, requests and other
instruments, or from the date telexed or faxed.
16. Time is of the essence of this agreement.
17. It i:. mi-:- .:ally understcuj agreed that is tt; contract
disburses grants and aids appropriations, it is:
Subject to the requirements of Section 216.347, Florida Statutes,
a state agency, a water management district, or the judicial branch may
not authorize or make any disbursement of grants and aids
.appropriations purL'iiant to a contract- or grant to any person or
organ.:zation unless the terms of the grant or contract prohibit. the
expendi ,:re of funds for tl. = purpose of lobbyii--r the Legislature, `he
judici .l. an -h, or a st, _ juncy.
The following provisions of A through G are not applicable to
procurement contracts u..ed to buy goods or :services from vendc.s, but
are only applicable to a contractor subject to the Florida Single Audit
Act.
A. 1',ere are uniform s, ite audit requi rem,.•its for state
fit -! -i al assista -.:-e �vided by slate :-ncies to
"c.�:.� :t.e ntities to c:�:rry out stat.�_, in
12383
Page '6 of 10
accordance with and subject to requirements of Section
215.97, Florida Statutes (F. S.), which may be
applicable to and binding upon Recipient. Nonstate
entity means a local governmental entity, nonprofit
organization, or for-profit organiztion that receives
state resources. Recipient means a Nonstate entity that
receives state financial assistance directly from a
state awarding agency.
B. In the event that the Recipient expends a total amount
of state financial assistance equal to or in excess of
$300,000 in any fiscal year of such Recipient, the
Recipient must have a state single or project -specific
audit conducted for such fiscal year in accordance with
Section 215.97, F. S., applicable rules of the Executive
Office of the Governor, rules of the Chief Financial
Officer, and Chapter 10.600, rules of the Auditor
General. In determining the state financial assistance
expended in its fiscal year, the Recipient shall
consider all sources of state financial assistance,
ins, � 9ing state f.nds Yeceived from thi,, nepartment
resource, except that state financial assistance
received by a Nonstate entity for federal financial
assistance and state matching requirements shall be
excluded from consideration.
C. Audits conducted pursuant to Section 215.97, F. S.,
shall be: (1) performed annually, and (2) conducted by
an indeoena--int auditor in acQ,�rdance with auditing
standards as .,L:ated in rules c)f Auditor Gen_,ral.
D. Regardless of the amount of the state financial
assistance, the provisions of Section 215.97, F. S., do
not exempt a Nonstate entity from compliance with
provisions of law relating to maintaining records
concerning st&�e financial assist,_,rice to such Nonstat.,
entity or allowing access and examination of those
re,- --ris by the -,tat: awarding agency, the Chief
Financial Officer, or tite Auc; .tor Gener._ai.
E. If the Nonstate Pntity does nit ,..-et the threshold
requiring the state single audit, such Nonstate entity
must meet terms and conditions specified in this written
agi_ -ment with the star awarding agency.
F. Each st•.:te *carding agency -,hal
(1) Provide to a Recipient, inforr:atioc: needed by thc:
12383
Page `7 of 10
Recipient to comply with the requirements of
Section 215.97, F. S.
(2) Require the Recipient, as a condition of receiving
state financial assistance, to allow the state
awarding agency, the Chief Financial Officer, and
the Auditor General access to the Recipient's
records and the Recipient's independent auditor's
working papers as necessary for complying with the
requirements of Section 215.97, F. S. The
Recipient is required to retain sufficient records
demonstrating its compliance with the terms of
this agreement for a period of three years from
the date the audit report is issued, and shall
allow the department of Agriculture and Consumer
Services or its designee, access to such records
upon request.
(3) Notify; the Recipient that Section 215.97, F. S.,
does nat limit the authori*.:y of the state awarding
--ency to conduct o� arrange for the L-ndlict of
additIc:ia1 audits or evaluations of state
financial assistance or limit the authority of any
state agency Inspector General, the Auditor
General, or any other state official.
(4) Be provided by Recipient one copy of each
financial reporting package prepared in accordance
with the requirements of Section 215.97, F. S.
The financ. -:-eQorting packag,,. -, =.ns the nonstate
entities financial statements, Schedule of State
Financial Assistance, auditor's reports,
management letter, auditees written responses or
corrective action plan, correspondence on the
follow-up of prior years corrective actions taken,
and such Q --her information determined by the
Auditor General to be necessary and consistent
..,ith the purposes o� Section 215.97, F. S. Copies
C!; Lfinancial rE�;�z :-:r package re�,_;i.::,' by
this agreement shall be submitted by or on behalf
of the Recipient directly to each of the
following:
(a) The D^partment of Agriculture and Consumer S--•rvices
Division o .administration
509 Mayo Buil,'.i.nc;
407 South Calhc: "�-.reet
1.ahassee, FL
12383
Page '8 of 10
(b) The Auditor Generals Office at the following address:
State of Florida Auditor General
Room 574, Claude Pepper Building
111 West Madison Street
Tallahassee, FL 32302-1450
G. The Recipient is hereby notified of and bound by the
requirements of F., above.
18. If this agreement contains federal funding in excess
of
$100,000, the Entity (subrecipient) must, prior to a9.ceCLI'LClll.
execution, complete the Certification Regarding Lobbying form. If a
Disclosure of Lobbying Activities, Standard Form LLL, is required, it
may be obtained from the Department. All disclosure forms as required
by the Certification are attached.
19. Lobbying form must be completed and returned to the
Department.
20. The undersigned Entity (Subrecipient) receiving federal
financial assistance under this agreement hereby acknowledges and
agrees that it will comply with the applicable provisions of the latest
version of Office and Management Budget Circular No. A-133 - Revised
June 24, 1997 (Audits of States, Local Governments, and Non-profit
Organizations). Copies of the latest version of the above which would
relate to the undersigned Entity (Subrecipient) are available for
review at the following address:
Department of Agriculture and Consumer Services
Division of Administration, Contract Administrator
Room 509, Mayo Building
Tallahassee, FL 32399-0800
If the undersigned Fntity (Subrecipinnt.) expends $300,000 or more
in federal financial assistance in a fiscal year, either directly from
federal as •nci -s or indirectl1 through other unit:-! of state or local
governments _ ,ombination the Entity (:• ail • _ . ni.ent ) shall
have an audit made in accordance with the Office of Management and
Budget Circular No. A-133 (Audits of State, Local Governments, and Non-
profit Organizations). lilt $300,000 threshola specified above shail. be
from all federal sources, not just the amount provided by this
agreement. The undersigned Entity (Subrecipient) rPcei.ving funds under
this agreem` Ltl reby agrees tlIal i t will allow :_)epartment of
Agriculture and Col:F-;umer Services and .!ny federal agency L _, audit the
i:-r's (Subrecipie, hooks for compl with the above -!icable
ci L L;ui
12383
Page 9 of 10
21. The Entity (Subrecipient) acknowledges and agrees that public
use of all reports or other printed material, videos, audio recordings,
films and photographs produced as part of this project shall not be
restricted under the copyright laws of the United States of America.
All products (brochures, signs, videos, etc.) funded by the Urban and
Community Forestry qrant must display a statement that the material has
been prepared using Urban and Community Forestry grant funds received
through the Division of Forestry.
22. Entities (Subrecipients) providing goods and services to the
Department should be aware of the following time frames. Section
215.422, Florida Statutes, provides that agencies have five (5) working
days to inspect and appro.-e goods and services, unless bid
specifications or the purchase order specifies otherwise. With the
exception of payments to health care providers for hospital, medical,
or other health care services, if payment is not available within 40
days, measured from the latter of the date the invoice was received or
the goods or services are received, inspected and approved, a separate
interest penalty set by the Chief Financial Officer pursuant to Section.
55.03, Florida Statutes, will be due andpayable in addition to the
invoice amount. To obtain tie applicable interest rate, please ccntact
the Agency's -,cal Section at (� rn)488-2020 or Purer -sing Office at
(850) 488-7552. Invoices which have to be returned to a Entity
(Subrecipient) because of Entity (Subrecipient) preparation errors will
result in a delay in the payment. The invoice payment requirements do
not start until a properly c-Dmpleted invoice is provided to the
department.
Vendor Ombudsman has been established within the Department of
Financial Services. The duties of this individual include acting as an
advocate for Entities (Subrecipients) who ray be experiencing problems
in �..:,:-aining tim ly pa.: ,;,`nt (s) from a s�L .;:.e agency. The `iidor
Ombudsman may be contacted at (850) 413-7269 or by calling the
Department of Financial Services' Hotline, 1-850-410-9724.
23. The Entity (Subrecipient) is informed that a person or
affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on an
agreement to provide any goods or services to a public entity, mcty not
submit a big. on an agreement with a public entity for the construction
or repair of ^ublic builcHng of -ublic work, may n(-_' submit bids on
eases ut rea.i- prop; rty to a pub-L'ic entity, may nor. be -%'larded or
perform work as a contractor, supplier, subcontractor, or consultant
under :n agreement with my public entity, -)nd may not tran:-.act
business ��ith any public entity in excess of Lne threshold amount
provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a
period of 36 ••-nths from the dat-, of being placed the convicted
�--ndor list.
24. The Entity 'qubrecipient) is is Formed that the Dc-, -irtment
sha_ nnsider :e E, �n�nr_ by an �f
(Subs•. _•inie�.
unauL.horiz,--d aliens a viulatioi. of Section 274A(e) of the Immigration
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Page , 10 of 10
and Nationalization Act. Such violation shall be caused for unilateral
cancellation of this agreement.
25. The contractor is informed that an entity or affiliate who
has been placed in the discriminatory vendor list may not submit a bid
on a contract to provide goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may riot submit bids on
leases of real property to a public entity, may not award or perform
work as a contractor, supplier, subcontractor, or consultant under
contract with any public entity, and may not transact business with any
public entity.
IN WITNESS WHEREOF, the parties hereto have caused these
presents to be executeu the day and year first above written.
STATE OF FLORIDA
DEPARTMENT OF AGRICULTURE AND
CONSUMER SERVICES
BY:
Director
Division of Administration
City of Miami
Name of Entity (Subrecipient)
BY:
Title:
P_tte::t: (SEAL)
123863
PROPOSAL #RFP/DF-02/03- OPENING DATE: S► tEMBER 24, 2002 @ 2:30 P.M.
ATTACHMENT E
FLORIDA URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM 2002
GENERAL INSTRUCTIONS: Please complete all items pertaining to the Category Grant for which you
are; applying. The proposal packet rust not exceed thirty (30) one sided pages, including attachments.
All attachments must be 8 1/2" X 11", except any attached sketches, plans and maps which must be no
larger than 2'X 3' and folded into 8 1/2" X 11". Six (6) copies (one copy with original signatures and
(5) five copies) of the proposal packet including the proposal form, the project description and
'all attachments must be received no later than 2:30 p.m., September 24, 2002 at:
Department of Agriculture and Consumer Services
Purchasing Office - U&CF - 2002 PROPOSAL
Mayo Building - Room SB -8
Tallahassee, FL 32399-0800 `
Tefep; (850) 488-7552
If you have any questions, please see ATTACHMENT L, "DiVsicn of Forestry District/Center Contacts"
PROPOSER INFORMATION (Please Print or Type)
r=roi.ect Title: Miami k. ---ban Forestry ConservuL.Lun Project
Proposer Name: City of Miami, Florida
Name and Title of Contact Person: Armando Corbe i le, Grant Writer
Address: =: +; 2 Avenue, 5thr
Zip
33130
Phone:( 305 ) 416-1527
Is your organi2ijlion a Nonprofit corporation pursuant to Chapter 617, Florida Statutes?
Yes No x
FEID Number 59-6000375 _
12383
33
PROPOSAL #RFP/DF-02/03-O , OPENING DATE: SE, AMBER 24, 2002 @ 2:30 P.M.
As the, duly authorized representative of the Proposer named above, I hereby certify that all parts of the
proposal and required grant information have been read and understood and that all information
submitted herein is true and correct.
Authorized Executive Officer: Carlos A. Gimenez
Title
Signat
City M
er, City of Miami
Date: September 18, 2002
_�_ 12383
PROPOSAL #RFPIDF-0210:. A OPENING DATE:. _PTEMBER 24, 2002 @ 2:30 P.M.
GRANT PROGRAM INFORMATION
Specify Category 1, 2, 3, 4, OR 5 and designate the applicable subcategory ("General Information").
- ,teg^ %,
Sub -Category: Local Government Program Development
SUMMARY OF COSTS is 50150 matc-!- on behalf of the proposer is required).
Reauested Grant $ Local Match $
Contractual costs
Personnel costs
Travel costs
L-7..ioment r_ ;ts __�g . Q98.50 __.?0,113,00 _
Supplies costs
Operating costs
Tree costs
Overhead ccsts
Total Requeste_,rant (1) S 1 S.50 _
Total Matching Costs (11) S -0- S 20.113.00
Total Program C^sts (111) $ _ 40, ! 11 .50
100%
A.; ,.; )Ilumn 1 ^:d 11 for total l;; i ; 00%)
49.85 % Grant request
50.15 %Local,match
A budget detailing all costs identified above must be attached.
PROJECT L&-ATION INFORMATION (i -'lease Print or Type) (ComF'ate where applicable)
This project is for Population Zone 1, 2, 3, or statewide (circle one).
12383
J u
PROPOSAL #RFP/DF-02103-L . OPENING DATE: SE. (EMBER 24, 2002 C 2:30 P.M.
Please see ATTACHMENT K to determine the applicable region.
County Miami -Dade
Describe the Specific Location of the Project: Virginia Key
Vv'ho has Maintenance Responsibility for the Property (Category 2 Grants)?
Is the Land Ownership Public or Private?: -
Name of Landowner: Citv of Miami
Public
Project Title: [:ami Urban Frr.e'stry Conservation Project
Proposer Name:_City of m ami
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PROJECT DESCRIPTIO\
Urban and Community Forestry Grant Proposal
The project area consists of the urban forest habiiats within the City of Miami and its offshore
barrier island, Virginia Kev. Miami has a population of 362,470 residents and serves as the core city for a
major metropolitan region of more than 2.1 million persons "US Census 2000). Miami is a densely
populated city with an area of just under 36 square miles. The City's geographic location and the region's
development pattern place enormous pressure on natural habitats, including coastal hammocks, urban
trees, and other forestry stands.
The Cit, has created an Urban Forestry/1Nlatural Areas Program within its Parks and Recreation
Department to provide for stewardship Avd to re-establish natural habitats. The unit is tasked with -a
eor_tprehensi� fors : I and conservation oris. o: :: ' is led by a naturalist Zvi '� ex-:,: fence in habitat
restoration, bot.,nical res,:arch. and as well university teaching experier--:�e in environmental topics.
This propo331 seeks funding fx heave equipment to be used for existing and projected restoration
an' preservation of r.-�tiye species and for urban fore -,,t management. The main objc:*ive is to advance
c.\isting work by the Program on Virginia Kev. The Program is involved in restoring endangered and
threatened plants such as Zanthoxylum corurceum (Biscayne Prickly Ash). Coccothrimuc ar�entatcr
(Florida Silver Palm) and Scaevolcr pliunieri (Beachberrv).
The Program, has already established an interpretive trail through a portion of the coastal
hammuck habitat on 'Virginia Kev with suppurt from the US Department of Agriculture. Print and web -
based material, .:,r.,. } . trail and the habitat community outreach ::c' c.;:,:_:cion about a
threatened environment. Tours and wider dissemination of these materials will the public about this eco-
system and about the value of urban forests. The Program will continue to wurk with local schools, civic
Ayroups,.and conger-,_' ,n societies to develop other :r nunity education literature ::n.1 activities.
a.
12383
Longer-term objectives that will be supported by the requested equipment _include restoration and
stewardship projects in other areas of Nliami. These activities include preserving remnants of live oak
hammocks in northeastern Miami, coastal hammocks at Sewell and Alice Wainwright Parks, and other
ureas t1:1: cu::tain Urban forest habitats that have been severeiy damaged through deveiopment before
passage of the City's environmental district and natural areas legislation.
The City Code and directives from its Comprehensive Plan support this project and the City's
natural areas preservation commitml-nt. Section 17 of the City Code, for example, establishes a
framework for protection that creates environmental_ preservation districts and provides an order!y process
for permitting for new development or restorations with potential impacts on trees and habitats.
In a relatively short time, the Parks naturalist and Program head, has developed strong ties with
the comnutnity through effective outreaelh strateies, as well as with academic researchers at Fairchild
Tropical Gardens, Florida Native t-lant Society, other local environmental organizations. and other groups
and individuals committed to urban forestry and habitat restoration. This outreach will result in a greater
involvement of the community in stewardship activities.
In su unary, the 5-10.512 bud�set for acquisition of heavy equipment will allow the Urban
Forest Conserva:::, project." of the City of
• Continue restoration efforts on Virginia Key;
• Protect stands of Biscayne Prickly Ash, (Zcinthoxvlum coriaceum), an endangered species of
considerable botanical as well as ecological interest;
• Bezin removal o1' :n:i;ive exotics in Sewell and Alice Wainwright Parks:
• Nant appropriate nati,e species to restore dama`ed areas in these hammocks; and
• Contribute t(• improvements in service deli%: r- of its urban forestry ope.atik,:i�
12383
PROPOSAL #RFP/DF-02/03 .
OPENING DATE: PTEMBER 24, 2.002 @ 2:30 P.M.
Cost Items
Quantity
Rate or Price
Grant Cost
Match Cost
Equipment
(list items)
Stihl FS 80K
weedeater
2
i 204.00 I
$ 400.'0
Stihl chainsaw
021 14" bar
2
.179.50
.359.00
Stihl chainsaw
-
+021 24" bar
2
325.00
650-00
Stihl power
I
pruner
2
425.00
RSn_nn I
Stihl hand pruaei
10
19.95
199.50
Echo earth auger
2
479.50
51. 959.00
gauger bit 2"
::
139.00
139.00
auger bit 6"
1
148.00
148.00
gauger bit 10"
1
166.00 I
166.00
Stihl 7' long
1
79.00
79.00
;reach
pruner
Bear cut chivver
120 HP key scarte
1
5,700.00
5,700.00 1
200 gallon
;`ommercial sprave�
3,629.u,,
x,629.00
Boxer 24hp twin
i _ C6uSN �)
I
hydraulic t.---
'system adiustablel
1
17,000.00
17,000.00 I i
Hechendorn model
I
9836 (Wee -de
5,050.OU
i 5,050.00
Heckendnr: .tnna
�
_
I _ � j
remover 1 4,775.00
Tc) ta1 38 $38,318.95
$19.998.50
4,775.00
$2,,113.00
12383