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Home My WebLink AboutO-12382J-03-569 06/25/03 12382 ORDINANCE NO. AN EMERGENCY ORDINANCE OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING ORDINANCE NO. 12279, AS AMENDED, THE ANNUAL APPROPRIATIONS ORDINANCE TO REVISE CERTAIN OPERATIONAL AND BUDGETARY APPROPRIATIONS FOR FISCAL YEAR ENDING SEPTEMBER 30, 2003, FURTHER AMENDING THE TABLE OF ORGANIZATION AS SET FORTH IN THE FISCAL YEAR 2003 APPROPRIATIONS ADJUSTMENT, ATTACHED AND INCORPORATED, CONTAINING A REPEALER PROVISION, A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission adopted Ordinance No. 12279, as amended, the Annual Appropriation Ordinance, on September 26, 2002, establishing revenues and appropriations for the City of Miami, Florida, for Fiscal Year ending September 30, 2003; and WHEREAS, it is necessary to revise certain operational and budgetary appropriations for Fiscal Year ending September 30, 2003, and add two (2) new positions to the General Fund Table of Organization as set forth in the Fiscal Year 2003 Appropriation Adjustments, attached and incorporated; NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: 12382 Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Ordinance No. 12279, as amended, adopted September 26, 2002, the Annual Appropriations Ordinance for Fiscal Year ending September 30, 2003, is further amended in the following particulars:'/ "Ordinance No. 12279 * * * * * Section 1. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year ending September 30, 2003: GENERAL FUND Appropriations Departments, Boards, and Offices: * * * * * City Clerk 1,639,43& 906,540 * * * * * Office of Hearing Boards 743,898 Building 5,23-4893 5,298,893 Fire - Rescue 56,331,63& 57,200,029 Internal Audits and Review Wig¢ 0 Law 4,788,319 4,810,359 Police 95,102,911- 95, 165, 911 Office of the Auditor General 209,909 860,104 �i Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 2 of 5 12382 GENERAL FUND Departments, Boards, and Offices (Continued) Non -Departmental Accounts (NDA) TOTAL GENERAL FUND Reserves Based on Financial Integrity Principles: (Included in General Fund - NDA) Contingency Reserves Undesignated Reserves Appropriations 59,758,179 55,758,179 394,459,624 $390,459,621 $3,118,441 $2,131,010 0 Total Reserves $3z18,441 2,131,010 Section 2. The above appropriations for the General Fund are made based on the following sources of revenues for Fiscal Year ending September 30, 2003: GENERAL FUND Taxes Licenses and Permits Inter -governmental Revenues Charges for Services Fines and Forfeits Miscellaneous Revenues Non -revenues Internal Service Funds Revenues $165,831,576 8,405,200 31,147,597 92,584,618 3,960,000 15,554,000 31,19;53,1 27,100,532 45,876,098 TOTAL GENERAL FUND 394,459,6" $390,459,621 Section 5. The following appropriations for made for the municipal operations of Special Revenue Funds for Fiscal Year ending September 30, 2003: SPECIAL REVENUE FUNDS City Clerk Services Community Development Convention Center Economic Development and Planning Services Fire Rescue Services Health Facilities Authority Law Enforcement Trust Fund Local Option Gas Tax Neighborhood Enhancement Teams Other Special Revenue Funds Parks and Recreation Services Police Services Public Service Taxes Public Works Services IT Strategic Plan Implementation Poverty Initiative Page 3 of 5 Appropriations 219,422 422 211, 67,575,330 r 11CO 7^7 -,-�� 7,095,960 5,387,798 4,934,474 5,287,497 - 5,904,397 116,654 8,064 GG7 8,253,184 0 5,650,880 944,108 ^cT�76S 1,287,194 21,245,581-- 20,743,033 56,299,393 1,088,968 698,481 2,000,000 12382 SPECIAL REVENUE FUNDS (Continued) Public Facilities Stormwater Utility Departmental Improvement Initiative TOTAL SPECIAL REVENUE FUNDS Appropriations ^T�12S 0 0 1,068,907 $183,,184-343- $183,872,085 Section 6. The above appropriations for Special Revenue Funds are made based on the following sources of revenues for Fiscal Year ending September 30, 2003: SPECIAL REVENUE FUNDS Revenues All Sources TOTAL SPECIAL REVENUE FUNDS $183,184,34' 183,872,085 $183-,184,343_ 183,872,085 Section 3. The Table of Organization is amended to reflect the inclusion of two positions. Section 4. All ordinances or parts of ordinances, insofar as they are in conflict with provisions of this Ordinance are repealed. Section 5. If any section, part of section, paragraph, clause, phrase or word of this Ordinance is declared invalid, the remaining provision of this Ordinance shall not be affected. Section 6. This Ordinance is declared to be an emergency measure on the grounds of urgent public need for the preservation of peace, health, safety, and property of the City of Miami, and upon further grounds of the necessity to make the required and necessary payments to its employees and officers, payment of its debts, necessary and required purchases of goods and supplies and to generally carry on the functions and duties of municipal Page 4 of 5 12382 affairs. Section 7. The requirement of reading this Ordinance on two separate days is dispensed with by an affirmative vote of not less than four-fifths of the members of the Commission. Section 8. This Ordinance shall become effective immediately upon its adoption and signature of the Mayor.' PASSED AND ADOPTED BY TITLE ONLY this 24th day of June , 2003. ATTEST: P SCILLA A. THOMPSON 0 CITY CLERK °p APPROV�AS O F�KM O V ARELLO Y ATTORNEY W1476:tr:AS:BSS AND CORRECTNESS: ��NUEL A. DIAZ, MAY z/ This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later. Page 5 of 5 12382 Fiscal Year 2003 Appropriation Adjustments Adjusting Entry Revenues Recommended Headcount Changes Chane Transfers Explanation Non - Revenues 4,000,000 To correct scriveners error applied in previous ordinance. 4,000,000 Expenses NDA 92 — Contingency Reserves (1,771,759) To correct scriveners error applied in previous ordinance. Un -designated Fund Balance (2,228,241) To correct scriveners error applied in previous ordinance. 4,000,000 Recommended Headcount Changes Chane Transfers iExplanation - General Fund Expenses - City Clerk (22) 20,000 (7.0) (743,898) Per City Commission directive made on February 27, 2003, the Office of Hearing Boards is transferred out of City Clerk's budget and is established below as its own budget. An additional $20,000 has been appropriated to the Department to cover year end deficit due to retro active pay that was processed in the current year. Law (23) - - 22,040 1.0 Request to add an additional position (Typist Clerk 1) to the Table of Organization. 868,391 Additional money needed to cover operations through the end of the year. Specifically, Earned time pay off, paramedic supplemental pay, and various other small line item requests. Fire (28) Police (29) 63,000 1.0 25,105 Addition of 1 public relations specialist transferred from FFACE ($25,105). Additionally, $63,000 added to budget to cover increase in Security Guard Service Contract. Internal Audits (52) (10.0) (660,104) Per Commission meeting directive on February 27, 2003, the Department of Internal Audits is to be combined with the Auditor General to form one department. Building (56) 64,000 Addition of $36,000 for the purchase of IT enhancements to improve customer service and $28,000 for Job Basis straight time pay for expedited plan reviews.. I ring Boards (82) 7.0 743,898 Per City Commission directive made on February 27, 2003, the Office of Hearing Boards is transferred out of City Clerk's budget and is established below as its own budget. [Non -Departmental Accounts (92) 4 Contin enc Reserves (1,087,431) Reduction in reserves to cover mid year appropriations 6/27/2003 6:23 PM Page 1 of 4 Revised 6 Fiscal Year 2003 Appropriation Adjustments -- --- - Recommended Headcount77 _ Changes Chane - Transfers - Explanation Film, Festival, Arts, Culture_ and Entertain_ment_(FFACE) 25,105 Reduction of 1 public relations specialist that was transferred to the Police Department. Contribution to CIP (379,900) Per change in the Interlocal agreement between City of Miami and the CRA. Contribution is now to come from the General Fund and Community Development will now contribute funds to CIP. Festivals Account 50,000 Per City Manager recommendation to add additional funding to cover expenses through year end. Contribution to Special Revenue Fund (173,201) j Per City Manager recommendation, these funds are to be transferred so that they may be used for Strategic items. _ Reserve for emergencies I 173,201 Per City Manager recommendation, these funds are to be transferred so that they may be use Strategic items. Contribution to CRA 379,900 i Per change in the Interlocal agreement between City of Miami and the CRA. Contribution is now Ito come from the General Fund and Community Development will now contribute funds to CIP. Office of the Auditor General (96) 11.0 660,104 Per Commission meeting directive on February 27, 2003, the Department of Internal Audits is to be combined with the Auditor General to form one department. Additionally, one (1) new position is being added in anticipation of additional work that is created by the reorganization. The position, Deputy Auditor General, is to be funded from the funds originally appropriated ($200,000) into the Office of the Auditor General. Expense Total: - 2 1 - Revenues / Expenses - General Fund - 2 - Recommended Headcount Special Revenue Funds Changes Change Transfers Fund XXX -Public Facilities (494,425) To move surplus rollover from Public Facilities special revenue fund to two separate CIP projects: Project 325006 for $125,000 and Project 326011 for $369,125. These funds will be used to make emergency repairs to the roof at the Coconut Grove Expo Center and to help fund some of the improvements at the marinas. Fund XXX Total: (494,425) - Fund 100 - Other Special Revenue Funds Super Nofa Supportive_ Services Fund Grant _ 261,534 FY 2003 Grant oil Year 3 of Alliance for Human Servicesgrant for Miami Homeless 63,90_0 FY 2003 Grant Outreach Project to Homeless Detainees 73,604 FY 2003 Grant Technology Center of Americas grant for Homeless Program 15,000 1 FY 2002 Grant Rollover Fund 100 Total: 414,038 - - I 6/27/2003 6:23 PM Page 2 of 4 Revised Fiscal Year 2003 Appropriation Adjustments Page 3 of 4 viu icvw o.co rm Revised Recommended Headcount Changes Chane Transfers Explanation Fund 102 - Convention Center I Derelict Vessels Grant 37,668 Grant extension for Derelict Vessels grant Fund 102 Total: 37,668 - - Fund 103 - Economic Development and Planning Sery Dupont Plaza Metro Mover Realignment (443,900) Reduction of budget due to adjustment from encumbrance rollover funding Miami River Brownsfields Project (9,424) 1 Reduction of budget due to adjustment from encumbrance rollover funding Fund 103 Total: 453,324 - - Fund 104 --Fire Rescue Services EMA Assistance to Firefighters Grant and 108,600 matching from CIP 362,000 FY 2003 Grant FEMA/USAR Grant Anti -Terrorism Grant Award 150,000 100,000 FY 2003 Grant FY 2003 Grant Grant from Coral Gables Hospital 2,000 FY 2003 Grant Fitness and Wellness Grant 900 Adjustment of FY 2002 fund balance rollover Grant from Coral Gables Hospital 2,000 FY 2003 Grant Fund 104 Total: 616,900 - - _ Fund 106 - Parks and Recreation Services Safe Nei hborhood Park Bond Program Neighborhood og 36,058 Appropriating funds for Construction Mgt Intern Grant funds from the University of Miami for the prevention of violence 1,451 FY 2003 Grant USDA grant for Food Program for Children 90,000 _ FY 2003 Grant Florida Dept of Education grant for Summer Food Service Program 557,868 FY 2003 Grant FY 2002 Parks Rollover per Financial Integrity Ord _ (865,948) FY 2002 Rollover Funding transferred from Fund 106 to Fund 119 per Finance Dept Fund 106 Total: 180,571 - - Fund 107 - Police Services -- — -- — -- — Law Enforcement Block Grant V (775,415) FY 2002 Fund Balance Rollover Closeout Law Enforcement Block Grant VI 3,301 Interest Earned Law Enforcement Block Grant VII 26,383 Interest Earned Stop Violence Against Women IV and V 152,894 FY 2002 Rollover Fund Balances Stop Active Vandalism Everywhere Grant 126,658 FY 2003 Grant Partnership Fund 26,899 FY 2003 Donations from various private organizations _ (63,268) i — Appropriation Adjustment to FY 2002 Fund Balance Rollover Fund 107 Total: 502,548 - - Fund 108 - Law Enforcement Trust Fund 189,097 Appropriating fund balance _ I Fund 108 Total: 189,097 - - Fund 110 - City Clerk Services Page 3 of 4 viu icvw o.co rm Revised Fiscal Year 2003 Appropriation Adjustments 6/27/2003 6:23 PM Page 4 of 4 Revised Recommended Headcount Changes Chane Transfers Explanation Photographic Collection Grant (8,000) Photographic Collection Grant returned to grantor Fund 110 Total: (8,000)- - Fund 119 -_Untitled FY 2002 Parks Rollover per Financial Integrity Ord _ 202,959 Correction to FY 2002 actual balance remaining __ FY 2002 Parks Rollover per Financial Integrity Ord 865,948 Transferred from Fund 106 to Fund 119 per Finance Dept fund listing - --- Fund 119 Total: 1,068,907 - - Total Special Revenue Funds: 1 687,742 - 6/27/2003 6:23 PM Page 4 of 4 Revised CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honora a and Members e Cit ,Commission FROM: �\ Manager DATE: May 23, 2003 FILE: SUBJECT: Emergency Ordinance Amending FY2003 Appropriations REFERENCESordinance No. 12279 ENCLOSURES: It is respectfully requested that the following amendment to the FY2003 Annual Appropriations Ordinance No. 12279, as amended, be approved. The ordinance requests the necessary appropriations pursuant to City Commission approved resolutions, as well as additional funding to sustain operations in various departments for the remainder of the fiscal year. This ordinance also seeks approval of the appropriation of fund balance rollovers and grant funding in various special revenue accounts. Finally, the ordinance includes an entry correcting a scrivener's error from the prior amendment to this ordinance. This correction does not have a financial impact. An exhibit providing detail explanations of each item and the related financial impact has been included as part of this memorandum. 12382 r Fiscal Year 2003 Appropriation Adjustments Adjusting Entry Recommended Headcount Non - Revenues 4,000,000 To correct scriveners error applied in previous ordinance. Fund Clerk (22) Fire Police (29) Reserves 1,771,759) (10.0) (660,104) To correct scriveners error applied in previous ordinance. d Fund Balance (2,228,241) To correct scriveners error applied in previous ordinance. Building (56) K000.000) For the purchase of IT enhancements to improve customer service. Recommended Headcount 7.0 743,898 Per City Commission directive made on February 27, 2003, the Office of Hearing Boards is transferred out of City Clerk's budget and is established below as its own budget. Changes Chane Transfers Explanation De artmental Accounts (92) [on- Contingency Reserves (1,087,431) Reduction in reserves to cover mid year appropriations 20,000 (7.0) (743,898) Per City Commission directive made on February 27, 2003, the Office of Hearing Boards is transferred out of City Clerk's budget and is established below as its own budget. An additional $20,000 has been appropriated to the Department to cover year end deficit due to retro active pay that was processed in the current year. Reduction of 1 public relations specialist that was transferred to the Police apoament 22,040 1.0 Request to add an additional position (Typist Clerk 1) to the Table of Organization. 868,391 Additional money needed to cover operations through the end of the year. Specifically, Earned time pay off, paramedic supplemental pay, and various other small line item requests. 63,000 1.0 25,105 Addition of 1 public relations specialist transferred from FFACE ($25,105). Additionally, $246,000 is added for various other operating line items that include: Other contractual services, New Equipment, and Equipment replacement. Internal Audits (52) (10.0) (660,104) Per Commission meeting directive on February 27, 2003, the Department of Internal Audits is to be combined with the Auditor General to form one department. Building (56) 64,000 For the purchase of IT enhancements to improve customer service. ing Boards (82) 7.0 743,898 Per City Commission directive made on February 27, 2003, the Office of Hearing Boards is transferred out of City Clerk's budget and is established below as its own budget. De artmental Accounts (92) [on- Contingency Reserves (1,087,431) Reduction in reserves to cover mid year appropriations Film Festival Arts Culture and Entertainment (FFACE) (1.0 25 105 Reduction of 1 public relations specialist that was transferred to the Police apoament Page 1 of 4 - __-_ Revised A ilz DO .) Fiscal Year 2003 Appropriation Adjustments Page 2 of 4 5/30/2003 4:45 PM Revised Recommended Headcount Changes Chane Transfers Explanation Contribution to CIP 379,900 Per change in the Interlocal agreement between City of Miami and the CRA. Contribution is now to come from the General Fund and Community Development will now contribute funds to CIP. Festivals Account 50,000 Per City Manager recommendation to add additional funding to cover expenses through year end. Contribution to Special Revenue Fund 173,201 Per City Manager recommendation, these funds are to be transferred so that they may be used for Strategic items. Reserve for emergencies 173,201 Per City Manager recommendation, these funds are to be transferred so that they may be used for Strategic items. Contribution to CRA 379,900 Per change in the Interlocal agreement between City of Miami and the CRA. Contribution is now to come from the General Fund and Community Development will now contribute funds to CIP. Office of the Auditor General (96) 11.0 Per Commission meeting directive on February 27, 2003, the Department of Internal Audits is to be combined with the Auditor General to form one department. Additionally, one (1) new position is being added in anticipation of additional work that is created by the reorganization. The position, Deputy Auditor General, is to be funded from the funds originally appropriated ($200,000) into the 660,104 Office of the Auditor General. Expense Total: - 2 - Revenues / Expenses - General Fund 2 Special Revenue Funds Recommended Changes Headcount Change Transfers Fund XXX - Public Facilities (494,425) To move surplus rollover from Public Facilities special revenue fund to two separate CIP projr Project 325006 for $125,000 and Project 326011 for $369,125. These funds will be used to ma..., emergency repairs to the roof at the Coconut Grove Expo Center and to help fund some of the improvements at the marinas. Fund XXX Total: (494,425) Fund 100 - Other Special Revenue Funds - Super Nofa Supportive Services Fund Grant 261,534 FY 2003 Grant Year 3 of Alliance for Human Services grant for Miami Homeless 63,900 FY 2003 Grant Outreach Project to Homeless Detainees 73,604 FY 2003 Grant Technology Center of Americas grant for Homeless Program 15,000 FY 2002 Grant Rollover Fund 100 Total: 414,038 Fund 102 - Convention Center Derelict Vessels Grant 1 37,668 Grant extension for Derelict Vessels grant Page 2 of 4 5/30/2003 4:45 PM Revised ZN: G: Fiscal Year 2003 Appropriation Adjustments EMA Assistance to Firefighters Grant and 108 600 matchina from CIP 1 362 000 FY 2003 G FEMA/USAR Grant Recommended Headcount [alit FY 2003 Grant Anti -Terrorism Grant Award Changes Chane Transfers Explanation Grant from Coral Gables Hospital 2,000 PY 2003 Grant Fitness and Wellness Grant 900 Adjustment of FY 2002 fund balance rollover Fund 102 Total: 37,668 - Fund 104 Total: 614,900 Appropriation Adjustment to FY 2002 Fund Balance Rollover Fund 103 - Economic Development and Planning Sery Fund 108 - Parks and Recreation Services 500,548 - Dupont Plaza Metro Mover Realignment (443,900) Reduction of budget due to adjustment from encumbrance rollover funding Miami River Brownsfields Project (9,424) Reduction of budget due to adjustment from encumbrance rollover funding 36,058 Appropriating funds for Construction Mgt Intern Grant funds from the University of Miami for the prevention of violence Fund 103 Total: 453,324 - _ LFunjdl�04 FY 2003 Grant Florida Dept of Education grant for Summer Food Service Program Fire Rescue Services FY 2003 Grant FY 2002 Parks Rollover per Financial Integrity Ord (865,948) FY 2002 Rollover Funding transferred from Fund 106 to Fund 119 per Finance Dept Photographic Collection Grant returned to grantor EMA Assistance to Firefighters Grant and 108 600 matchina from CIP 1 362 000 FY 2003 G FEMA/USAR Grant 150,000 [alit FY 2003 Grant Anti -Terrorism Grant Award 100,000 FY 2003 Grant Grant from Coral Gables Hospital 2,000 PY 2003 Grant Fitness and Wellness Grant 900 Adjustment of FY 2002 fund balance rollover Grant from Coral Gables Hospital 2,000 FY 2003 Grant Fund 104 Total: 614,900 Appropriation Adjustment to FY 2002 Fund Balance Rollover Fund 108 - Parks and Recreation Services 500,548 - Fund 108 - Law Enforcement Trust Fund Safe Neighborhood Park Bond Program 36,058 Appropriating funds for Construction Mgt Intern Grant funds from the University of Miami for the prevention of violence 1,451 FY 2003 Grant USDA grant for Food Program for Children 90,000 FY 2003 Grant Florida Dept of Education grant for Summer Food Service Program 557,868 FY 2003 Grant FY 2002 Parks Rollover per Financial Integrity Ord (865,948) FY 2002 Rollover Funding transferred from Fund 106 to Fund 119 per Finance Dept Photographic Collection Grant returned to grantor Fund 106 Total: 180,571 - _ Fund 107 - Police Services Law Enforcement Block Grant V (775,415 Law Enforcement Block Grant VI I 3 3n1 FY 2002 Fund Balance Rollover Closeout Wever P.—A Law Enforcement Block Grant VII 26,383 Interest Earned Stop Violence Against Women IV and V 152,894 FY 2002 Rollover Fund Balances Stop Active Vandalism Everywhere Grant 126,658 FY 2003 Grant Partnership Fund 26,899 FY 2003 Donations from various private organizations Grant from Coral Gables Hospital 2,000 FY 2003 Grant (63,268) Appropriation Adjustment to FY 2002 Fund Balance Rollover Fund 107 Total: 500,548 - Fund 108 - Law Enforcement Trust Fund 189,097 Appropriating fund balance Fund 108 Total: 189,097 - Fund 110 - City Clerk Services Photographic Collection Grant (8,000) Photographic Collection Grant returned to grantor Fund 110 Total: (8 1000)1 Page 3 of 4 Revised Fiscal Year 2003 Appropriation Adjustments elm Page 4 of 4 5/30/2003 4:45 PM Revised Recommended Headcount Changes Chane Transfers Explanation Fund 118 - Untitled FY 2002 Parks Rollover per Financial Integrity Ord 202,959 Correction to FY 2002 actual balance remaining FY 2002 Parks Rollover per Financial Integrity Ord 865,948 Transferred from Fund 106 to Fund 119 per Finance Dept fund listing Fund 118 Total: 1,068,807 - - Total Special Revenue Funds: 687,742 elm Page 4 of 4 5/30/2003 4:45 PM Revised TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and Members of the City Commission Joe Arriola 67 r City Administrator/City Manager DATE: &A 4/Ou SUBJECT REFERENCES: ENCLOSURES: FILE: Correction — June 25th Commission Agenda Item #4 A correction has been made to the ordinance included in regular Commission Agenda Item 4. This correction does not change the amount of the total appropriation, however simply corrects the appropriation of a $2,000 grant that was improperly listed under the Police Services Special Revenue Fund instead of the Fire Rescue Services Special Revenue Fund. Submitted into the public city Clerk 12382