The URL can be used to link to this page

Home My WebLink AboutO-12350J-03-146 02/27/03 12350 ORDINANCE NO. AN ORDINANCE OF THE MIAMI CITY COMMISSION ESTABLISHING A NEW SPECIAL REVENUE FUND ENTITLED: "WEAPONS OF MASS DESTRUCTION ADMINISTRATIVE PREPAREDNESS/ FEMA GRANT AWARD (FY 2002)" FOR THE OPERATION OF SAME IN THE AMOUNT OF $740,000 CONSISTING OF A GRANT ALLOCATED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR THE PERIOD BEGINNING JANUARY 10, 2003 THROUGH JANUARY 9, 2004, TO PURCHASE SPECIALIZED EQUIPMENT, STORAGE AND MAINTENANCE, TRAINING, MANAGEMENT, AND ADMINISTRATION OF THE SOUTH FLORIDA URBAN SEARCH AND RESCUE TASK FORCE WEAPONS OF MASS DESTRUCTION PREPAREDNESS PROGRAM; AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT AWARD FROM FEMA AND TO EXECUTE ALL NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR ACCEPTANCE OF THE GRANT; CONTAINING A REPEALER PROVISION, A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami South Florida Urban Search and Rescue ("USAR") Task Force, FL-TF2, has been awarded a grant, in the amount of $740,000, from the Federal Emergency Management Agency ("FEMA"), for the development and operation of the Department of Fire -Rescue's 2002 Weapons of Mass Destruction ("WMD") Program; and 12350 WHEREAS, said funds shall be used by the Department of Fire -Rescue to purchase specialized equipment, storage and maintenance, and to provide training, management and administration of the USAR and WMD Programs, as stipulated in the grant award; and WHEREAS, it is appropriate for the City Manager to accept said grant and to establish a special revenue fund for the appropriation of the grant award; NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Fund entitled: "Weapons of Mass Destruction Administrative Preparedness/ Federal Emergency Management Agency ("FEMA") Grant Award (FY 2002)," for the period beginning January 10, 2003 through January 9, 2004, is established and appropriated to purchase specialized equipment, storage and maintenance, training, management, and administration of the South Florida Urban Search and Rescue Task Force Weapons of Mass Destruction Preparedness Program as described below: Page 2 of 4 12350 FUND TITLE: Weapons of Mass Destruction Administrative Preparedness/FEMA Grant Award (FY 2002-03) RESOURCES: APPROPRIATIONS: Section 3. Federal Emergency Management $740,000 Agency ("FEMA") $740,000 The City Manager is authorizedll to accept the grant from FEMA and to execute all necessary documents, in a form acceptable to the City Attorney, for acceptance of the grant. Section 4. All ordinances or parts of ordinances insofar as they are inconsistent or in conflict with the provisions of this Ordinance are repealed. Section 5. If any section, part of section, paragraph, clause, phrase or word of this Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected. 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 3 of 4 12350 Section 6. This Ordinance shall become effective thirty (30) days after final reading and adoption thereof.V PASSED ON FIRST READING BY TITLE ONLY this 27th day of February , 2003. PASSED AND ADOPTED ON SECOND AND FINAL READING BY TITLE ONLY this 27th day of March 1 2003. MANUEL A. DIAZ, MAYO ATTEST: PRISCILLA A."THOMPSON CITY CLERK APPROVED FORM AND CORRECTNESS PrDRO VILARELLO ATTORNEY W1416:tr:AS:BSS a/ This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later. Page 4 of 4 9 `J Second Reading Ordinance21 TO: Honorable Mayor and DATE FEE 2 0 23�3 _ FILE FM -11 l.doc M bers of City C )mm on 7 ` / SUBJECT: Establish a Special Revenue Fund ,� l " Weapons of Mass Destruction Administrative Preparedness/FEMA FROM: Joe Arriola REFERENCES: Grant Award (FY 2002)" Chief Administrator/City Manager ENCLOSURES: Ordinance RECOMMENDATION It is recommended that the attached Ordinance be adopted establishing a special revenue fund, "Weapons of Mass Destruction Administrative Preparedness/FEMA Grant Award (FY 2002)", and appropriating funds, in the amount of $740,000 consisting of a grant from the Federal Emergency Management Agency (FEMA) for the period beginning January 10, 2003 through January 9, 2004. The funds will be used, as stipulated by the grant, for the purchase of specialized equipment, storage and maintenance, provision of training, management, and administration of the South Florida Urban Search and Rescue (USAR) Task Force Weapons of Mass Destruction (WMD) Preparedness Program. BACKGROUND The Federal Emergency Management Agency "FEMA" has awarded a FEMA grant to the South Florida Urban Search and Rescue Task Force, FL-TF2 for fiscal year 2002 for the development and operation of the Department of Fire -Rescue's Weapons of Mass Destruction (WMD) Preparedness Program, in the amount of $740,000. Specifically, the City will use these funds as stipulated by the grant, for the purchase of specialized equipment, storage and maintenance, provision of training, management, and administration of the South Florida Urban Search and Rescue Team Weapons of Mass Destruction (WMD) Program. It is now appropriate to accept said grant award, establish a special revenue fund, and appropriate the $740,000 grant award therein for this fiscal year. Fiscal Impact: None — Acceptance of a Grant. of JAAWWB/MLK/vF/jam FM.1 l Ldoc 12350 Budgetary Impact Analysis Department Fire -Rescue Division Emergency Response Division 2. Agenda Item # (if available) Title and brief description of legislation or attach ordinance/resolution: This Ordinance establishes a special revenue fund entitled: "Weapons of Mass Destruction Administrative Preparedness/FEMA Grant Award (FY 2002), and appropriating funds, in the amount of $740,000 consisting of a grant from the Federal Emergency Management Agency (FEMA) for the period beginning January 10 2003 through JanuM 9. 2004. Is this item related to revenue? NO: YES X (If yes, skip to item #7.) Are there sufficient funds in Line Item? YES: _ Index Code Minor Obj. Code Amount $ NO: _ Complete the following questions: 6. Source of funds: Amount budgeted in the Line Item $ Balance in Line Item Amount needed in the Line Item Sufficient funds will be transferred from the following line items: R ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Object/Project No. Acknowledged by. From $ From $ From is To $ 77:�:d 7. Any additional comments? This grant will be used for the development and operation of the Department of Fire -Rescue's 2002 Weapons of Mass Destruction Program. .7 8. Ag bKy' Departtnent 15irector/Design -?` -�'-- > Date FOR DE OF MANAGEMENT AND BUDGET USE ONLY Acknowledged by: Acknowledged by. Transfer done by: (Not 1 a rrn+- applicable) Chief of Strategic Planning, Budgeting, and Budget yst Budget Analyst Performance Director/Designee rm Date Z 9 °j Date xi la Date 12350 Federal Emergency Management Agency Washington, D.C. 20472 January 15, 2003 Chief Virgil Fernandez City of Miami Fire and Rescue (FL-TF2) 444 SW 2nd Ave, 10`' Floor Miami, FL 33130 Dear Chief Fernandez: We are pleased to inform you that your Application for the US&R Weapons of Mass Destruction (WMD) grant program for fiscal year 2002 has been approved in the amount of $740,000. Four copies of the award document, FF 40-21, for Cooperative Agreement No. EMW-2003-CA-0059 are enclosed. Please sign, or have an authorized official sign, and return three (3) copies of the award document to the address below as soon as possible: Federal Emergency Management Agency Office of Financial Management Grants Management Branch 500 C. Street, SW, Room 350 Washington, DC 20472 Attn: Lisa A. Lewis The fourth copy of the agreement is for your use pending receipt of the fully executed copy. Please make sure that you have read and understand the enclosed Agreement Articles. Signature on the FEMA Form 40-21 represents agreement to these articles. Should you have any questions concerning this award, please contact me at (202) 646-4572. Sincerely, Lisa A. Lewis Enclosures 12350 Federal Emergency Management Agency Agreement Articles Recipient: City of Miami Beach Agreement Number: EMM -2003 -CA -0059 Table of Contents ARTICLE I PROJECT DESCRIPTION ARTICLE II PERIOD OF PERFORMANCE ARTICLE III AMOUNT AWARDED ARTICLE IV REQUEST FOR REIlvIBURSEMENT ARTICLE V FINANCIAL REPORTS ARTICLE VI PERFOWMANI CE REPORT ARTICLE VII FEMA OFFICIALS ARTICLE VIII BUDGET ARTICLE IX OTHER TERMS AND CONDITIONS ARTICLE X AUDIT REQUIREMENTS ARTICLE XI GENERAL PROVISIONS ` ARTICLE XII CONTENTS OF AGREEMENT 12350 ARTICLE I — PROJECT DESCRIPTION The Grantee shall furnish the necessary personnel, materials, services, equipment, facilities and otherwise do all things necessary for the performance of the work set forth in the Program Narrative. ARTICLE II — PERIOD OF PERFORMANCE The period of performance shall be from January 10, 2003 through January 9, 2004. ARTICLE III — AMOUNT AWARDED This agreement is for the administration and completion of an approved National Urban Search and Rescue Response System Weapons of Mass Destruction (WMD) Grant. Agreement funds shall not be used for other purposes. The scope and conditions of the tasks to be undertaken by the Grantee with the amount of money identified in block 14 of the coversheet (FEMA Form 40-21), "ASSISTANCE AMOUNT' during the time identified as the "PERFORMANCE PERIOD" are contained in the Statement of Work. Following are the object classes for this award: 1. Personnel 375,000.00 2. Fringe Benefits 0.00 3. Travel 10,000.00 4. Equipment 355,000.00 5. Supplies 0.00 6. Contractual 0.00 7. Construction 0.00 8. Other 0.00 9. Indirect Charges 0.00 ARTICLE IV — REQUEST FOR RELVIBURSEMENT A. Payments will be requested via Smartlink, the Department of Health and Human Services' internet-based payment system. Payments are to be requested in three increments of $20,000, $2.50,000, and $240,000. (Please refer to the program guidance.) ARTICLE V — FINANCIAL REPORTS The Department of Health and Human Services requires a quarterly financial status report electronically which will serve as the Expenditure report and detail the amount of funds spent. 12350 A final FEMA Form 20-10, Financial Status Report, will be due 90 days after project completion. Copies of the FF 20-10 are to be submitted to the FEMA Office of Financial Management, Grants Management Branch with a copy to the FEMA program office. The addresses are as follows: Federal Emergency Management Agency Office of Financial Management Grants Management Branch 500 C Street, S.W., Room 350 Washington, DC 20472 Attn: Lisa A. Lewis (202) 646-4572 Federal Emergency Management Agency U.S. Fire Administration Urban Search & Rescue Division 500 C Street, S.W., Room 336 Washington, DC 20472 Attn: Peter Smalley (202) 646-3796 ARTICLE VI — PERFORTNIANCE REPORTS The Performance Report is a written report and is a breakout of expenditures, as described in the Statement of Work and Program Guidance. The Performance Report is due every 120 days to the FEMA Headquarters Program office for the duration of this agreement. ARTICLE VII — FENIA OFFICIALS A. FEMA officials for the WMD agreement are as follows: 1. The Program Officer (PO) shall be an official at FEMA Headquarters who will be responsible for the technical monitoring of the stages of work and technical performance of the activities described in the Statement of Work. 2. The Assistance Officer (AO) is the FEMA official who has full authority to negotiate, administer and execute all business matters of the agreement. B. Identification — 1. The Project Officer is Peter Smalley, (202) 646-3796 2. The Assistance Officer is Richard Goodman, (202) 646-4131. 1,350 ARTICLE VIII — BUDGET A. The Grantee shall follow prior approval requirements found in the Emergency Management and Assistance Regulations, 44 CFR Part 13.30. for non -construction grants, transfers of funds between total direct cost categories in the approved budget shall receive the prior approval of FEMA when such cumulative transfers among those direct cost categories exceed ten percent of the total budget. The Grantee shall obtain prior written approval for any budget revision that would result in the need for additional funds. If a cooperative agreement provides funding for both construction and non -construction activities, the Grantee must obtain written approval from FEMA before making any fund or budget transfer from non -construction to construction or vice versa. B. No transfer of funds to agencies other than those identified in the approved cooperative agreement application shall be made without prior approval of FEMA. C. If a Grantee estimates that it will have unobligated funds remaining after the end of the performance period, the Grantee should report this to FEMA Headquarters at the earliest possible time and ask for disposition instructions. D. No monetary increase amendments hereto, or time extension amendments hereto, will be approved unless all financial or performance reports are current. ARTICLE IX — OTHER TERNIS AND CONDITIONS The other terms and conditions of this agreement are as follows: A. Prior to the start of any construction activity, the Grantee shall ensure that all applicable Federal, State; and local permits and clearances are obtained. B. Grantees are encouraged to integrate National Environmental Policy Act (NEPA) compliance and related legislation as implemented under 44CFi, Part 10, with the initial planning and decision making process for this program. Grantees are encouraged to seek support from FEMA Environmental Officers in complying with NEPA requirements. C. The Grantee shall transfer to FEMA the appropriate share, based 9n the Federal support percentage, of any refund, rebate, credit of other amounts arising from the performance of this agreement, along with accrued interest, if any. The Grantee shall take necessary action to effect prompt collection of all monies due or which may become due and to cooperate with FEMA in any claim or suit in connection with amounts due. D. The Grantee is free to copyright any original work developed in the course of or under the agreement. FEMA reserves a royalty -free, non-exclusive and irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use, the work for Government program purposes. Any publication resulting from work performed under this agreement shall include an acknowledgement of FEMA's financial support and a statement that the publication does not necessarily reflect FEMA's views. 1350 ARTICLE X — AUDIT REQUIREMENTS All Grantees and Subgrantees must follow the audit requirements of 01VI1B Circular No. A-133 Revised. ARTICLE XI — GENERAL PROVISIONS The following are hereby incorporated into this agreement by reference: 44 CFR Emergency Management and Assistance Regulations 44 CFR Part 10 Environmental Considerations 44 CFR Part 13 Uniform administrative requirements for grants and cooperative agreements to state and local governments 44 CFR Part 7 Nondiscrimination In Federally -Assisted Programs (FEMA) 44 CFR Part 14 Administration of grants: Audits of State and local governments 44 CFR Part 17 Governmentwide debarment and suspension (nonprocurement) and government wide requirements for drug-free workplace (grants) 44 CFR Part 18 New restrictions on lobbying 44 CFR SUBCHAPTER B - Insurance and Hazard Mitigation 44 CFR SUBCHAPTER C — Fire Prevention and Control 44 CFR SUBCHAPTER D — Disaster Assistance 44CFR SUBCHAPTER E - Preparedness 31 CFR 20.6 Funding techniques OMB Circular A-102 Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Governments OMB Circular A-87 Cost Principles for State and Local Governments OMB Circular A-110 Uniform Administrative Requirements for Grants and Cooperative Agreements With Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations OMB Circular A-21 Cost Principles for Educational Institutions OMB Circular A-133 Audits of States, Local Governments, and Non -Profit Organizations OMS Circular A-122 Cost Principles for Nonprofit Organizations Application Cooperative Agreement Application and Assurances contained therein received by FEMA. ARTICLE XII — CONTENTS OF AGREEMENT This Cooperative Agreement consists of the following: 1. FEMA Assistance Award/Amendment 2. Agreement Articles I through ;OI 3. Statement of Work TOTAL AMOUNT 16. DESCRIPTION OF PROJECT 3140100C. -1C ..._s is -=coperative agreement for the aevelopment an= ma_r.t_nance o' Nat_ona: JS o R Response System r_..our=es wn_ ..__i re preoarac to gray:e auali`_iee arc =ompetan_ JS&R personne, in support of SSF-9 activities unaer the '_cera: 3espcnse Pian in the area of weapons of mass aestruction lAMD;. the terms anc __.._-__on._ ..5 _.._s=ooc__..t_ve agreement, refer to tae Agreement .-._t_.:_es. _ ne S-atement Wcr{ was sent __ _ . _OL•sl j', arc. is part o; __.__ agreement. 17. RECIPIENT REQUIREMENT RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO THE ISSUING/ADMIN OFFICE IN BLOCK 8. _ RECIPIENT IS NOT REQUIRED TO SIGN THIS DOCUMENT. 18. RECIPIENT (Type name and title) :19. ASSISTANCE OFFICER (Type name and title) Richard Gocaman Virgil F�arnandez, Assistant Chief Assistance :c:iger . ZZ. c3 FEMA Fomi40.21. APR BS 12,50 FEDERAL EMERGENCY MANAGEMENT AGENCY " SSISTANCE AWARD/AMENDMENT ASSISTANC 1NSTRUM N N 2._ O ACTON _` COOPERATIVE AGREEMENT _ GRANT i X AWARD _ AMENDMENT 3. INSTRUMENT NUMBER 4. AMENDMENT NUMBER :5. EFFECTIVE DATE :6. CONTROL NUMBER EMW-2vC3-�P.-0059 See Block 2= 2_-_94_"c' 7. RECIPIENT NAME AND ADDRESS S. ISSUING/ADMINISTRATION OFFICE Zi - y o= X_' ami Feaeral Emeraenzy Management Age.n.c. Kiam_ F_re Rescue - -_- =rants Management=rar.cn tt... assistant Chief 'dir3i1 Fernanaez Room 35C 44 SW _no Ave, :Oth Floor 500 _ Street, S.W., Miami, '.. 33:30 Washington .,.. 20472 Specialist: ..isa A. Lewis •20_. 646-45-_- 40-,5-=9. 9.RECIPIENT PROJECT MANAGER i 10. FEMA PROJECT OFFICER Virgil Fernanae: ;3051 416-1642 Feter Smalley, ,202; 046-379C 11. ASSISTANCE ARRANGEMENT 112. PAYMENT METHOD 113. PAYMENT OFFICE ``•', COST REIMBURSEMENT X'' TREASURY CHECK i Feaeral Emergency Management Aaenc_: COST SHARING REIMBURSEMENT Accounting Services Division — Disbursement 6 Receivables 8ranc.n FIXED PRICE `_ ADVANCE CHECK 50C C Street, S.W. , Room OTHER _ LETTER OF CREDIT Washington DC 20472 14. ASSISTANCE AMOUNT 15. ACCOUNTING APPROPRIATION DATA PREVIOUS AMOUNT S0 . JO See Coat:ruatior,?age S'4�,0C:.0C AMOUNT THIS ACTION TOTAL AMOUNT 16. DESCRIPTION OF PROJECT 3140100C. -1C ..._s is -=coperative agreement for the aevelopment an= ma_r.t_nance o' Nat_ona: JS o R Response System r_..our=es wn_ ..__i re preoarac to gray:e auali`_iee arc =ompetan_ JS&R personne, in support of SSF-9 activities unaer the '_cera: 3espcnse Pian in the area of weapons of mass aestruction lAMD;. the terms anc __.._-__on._ ..5 _.._s=ooc__..t_ve agreement, refer to tae Agreement .-._t_.:_es. _ ne S-atement Wcr{ was sent __ _ . _OL•sl j', arc. is part o; __.__ agreement. 17. RECIPIENT REQUIREMENT RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO THE ISSUING/ADMIN OFFICE IN BLOCK 8. _ RECIPIENT IS NOT REQUIRED TO SIGN THIS DOCUMENT. 18. RECIPIENT (Type name and title) :19. ASSISTANCE OFFICER (Type name and title) Richard Gocaman Virgil F�arnandez, Assistant Chief Assistance :c:iger . ZZ. c3 FEMA Fomi40.21. APR BS 12,50 E,',I W -2003-CA-0059 CONTINUATION PAGE A.1 PRICE/COST SCHEDULE !TEM DESCRIPTION OF QTY UN'l UNIT =Yz = NO. SUPPLIES/SERVICES PRICE 0001 i Each $7,02C,000.00 $7,'20,000.00 US&R WMD task force prep co-op for ops & maint FUNDING/REQ NO: 01: $740,000.00 E372940Y GRAND TOTAL --- ----------------- ----------------- 57,020,000.00 ACCOUNTING AND APPROPRIATION DATA: ACRN APPROPRIATION REQUISITION NUMBER AMOUNT 01 2003-53-6600RA-6700 - -4101-D E372940Y P S740,000.00 Page 2 12350 South Florida Urban Search and Rescue Team FEMA FL-TF2 To: Federal Emergency Management Agency November 6. 2002 Attn: Mrs. Lisa Lewis Office Of Financial Management Grants and Acquisition Support Division 500 "C" Street SW, Room 350 Washington, DC 20472 Subject: 2003 US&R WMD Grant Application This is to serve as formal request for the 2003 W1VID Grant offered by FEMA to the US&R Teams. The following documents are included: Work Plan Summary SF 424 FF 20-20 FF 20-16 Sf1199 IvQ D Goals responses The following person should be listed as point of contact for Grant preparation and any questions can be directed towards him as needed. Lt. Charlie McDermott FL-TF2 US&R Coordinator 305 444 1857 Office Cmcdermott'u,,c i. miami. flus Thank You. Chief Virgil Fernandez. Task Force Leader FL-TF2 3425 Jefferson St. Miami, F133133 305-444-18-57 305-445-5183 Fax 12350 TN �LONi O O FLTF2` 1ti P�6 SC4RCM L South Florida Urban Search and Rescue Team WMD Administrative Preparedness Grant Work Plan Administration The City of Miami and the Miami Fire Department are actively attempting to put the necessary personnel in-place to meet the requirements set by US&R program needs. FEMA Funding has been announced by this WMD grant that will allow positions to be filled for one year and possible reoccurring funding will be announced to secure these spots for this program in the coming years. Training Training classes and calendars are being developed at this time to allow sufficient planning and scheduling of personnel to ensure successful delivery of FETLA approved curriculums and information. Equipment FL-TF2 Equipment Cache is being reviewed and evaluated for maintenance. repair and replacement needs on a continual basis. The additional funding provided within this grant will assist in meeting FEtiLAk Cache requirements. Equipment database and management schedules are constantly a priority based on the amount ofstaffine and volunteer assistance received by this team. Additional personnel will provide the assistance needed to develop and or follow a National program standard of Logistics and Equipment Support. Storage The City of Miami is actively searching for an adequate facility to move the Equipment and Vehicles of the US&R Team from its present location. The requirements for the facility were requested to be a secure facility. temperature controlled that would provide adequate storage and space for all Vehicles. Equipment and Office space associated with this program. Maintenance Schedules for Equipment maintenance are being conducted by specific team groups and disciplines ( Rescue. Tech Search. Communications etc.). A new database is been researched. and should provide a more consistent schedule of maintenance. Our team is actively searching for a Database and Equipment management systems that will be user friendly and meet and or exceed the needs of this program. 12350 AF't"LlUA 1 IVN I UK OMB Aporoval No. 0348-0043 f r-W:KAL A5JI:i I ANCA -27UA-M-9011MITTED Applicant ldentifier 11 November 2002 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Preapplication Construction Construction 4. DATE RECEIVEDBY FEDERAL AGENCY Federal Identifier Non-ConstructionBNon-Construction Date of Award S. APPLICANT INFORMATION Legal Name: Organizational Unit City Of Miami Miami Fire Rescue FL-TF2 Address (give city, cou te, and zip Name and tslsphons number of person to be contacted on matters involving 444 Sw 2 Ave, 10th Floor this application (give area code) Miami. FL 33130 Assistant Chief Virgil Fernandez 305.416-1x42 : (enter appmpnete letterio ox ® Is 1010T= A State H. Independent School Dist B. County I. State Controlled Institution of Higher Leaming C. Municipal J. Private University 8. TYPE OF APPLICATION: ®New aCentirwalion Revision D. Township K Indian Tribe N Revision, enter appropriate letter(s) in boxes) E. Interstate L. Individual F. Intermunicipal M. Profit Organization A Increase Award B. Decrease Award C. Increase Duration G. Special District N. Other (Specify) D. Decrease Duration Other (specify): 9. NAME OF FEDERAL AGENCY. Federal Emergency Management Agency 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'SPROJECT: Grant for Development of WMD capabilby for TITLE National US&R System Florida Task Force 2 17. AKhA5 AFFECTED BY PROJECT f lues, Gcurybes. States, etc.: 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Start Date Enoing Date a. Applicant b. Prclec, Date of Award 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a Federal 740,DOO.00 tic a. YES THIS PREAPPLICATIONIAPPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR b. Apolicart S 00 REVIEW ON: :. State _ S .00 DATE i. Local $ cc b. No PROGRAM IS NOT COVERED BY E.O. 12372 OR PROGRAM HAS NOT BEEN SELECTED BY STATE r Other $ oo FOR REVIEW Program Income $ 00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? ElYes if 'Yes," attach an explanation. ®No TOTAL $ 740,000.00 .00 S. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATK3NIPREAPPLICATION ARE RUE AND CORRECT. THE IOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE XrACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. . Type Name of Authorized Representative b. Title c. Telephone Number Arlos Gimenez ICIty Manager 305-418-1025 Signature of Authorized Representative e. Date Signed nhonzea !or Local Iieoroduclion �Ianpalp f•Rm �L� � Ileo / b� Preaclbed by OMB CirajW A-102 12350 • ��..^� cmentitNUY MANAGEMENT AGENCY BUDGET INFORMATION--NONCONSTRUCTION PROGRAMS I PROGRAM AGENCY AND ORGANIZATION 2. FEDERAL GRANT OR OTHER IDFNIIVYING ELEMENT TO WHICH REPORT IS SUBMITTED NUMBER ASSIGNED Federal Emergency Management Agency 75 11. FEDERIL RATE ARING (/.) A• PROGRAM ACRONYM-----.� CFDA NUMBER --- �� 10. a. Personnel b. Fringe Benetils c Travel d. Equipment ObJect e. Supplies Class I. Contractual g. Consbuclion It. Other i. Total Direct Charges (10a to 10h) I. Indiiect Charges it. Total (Sum of10t 3 tOj) I. Federal Share Federai Resources: M.icant Source ESIele p. Oltner Sauces q. Total (Sum ot 101 to 10p) Intone r. Progranm Income s. Detail on Indirect Cost Indirect Type of Rate (mark "X" in one box) Cost Rate: % FEMA Form 20.20, FEB .0 'L -TF 2 185, 000.00 OR I D. NO. See reverse for Paperwork OMS No. 3067-0206 Burden Disclosure Notice Page of pages Expires February 29, 2004 3. RECIPIENT ORGANIZATION (Name and complete address, including zip code) City of Miami Fire Rescue, FL-TF2 444SW 2 AVE, 10th Floor Miami, FI 33130 3. BUDGET PERIODT7."X" In Appropriate Box (Month, Day, Year)w Budget3eginning Date: D/O/ised Budget. Enter Grant Number In Box 2 above Ending Dale: D/O/f Budgel Revision: 1'til Total US&R - 83.626 usatz _ as ase ElProvisional-Final 01'redelermi ned Total Amount of Indirect Cost: Ile and Title (Type or print) 13. Telephaie Nurr Gimenez, City Manager 306-418-1025 100 000 00 3aa r v, Fixed with Carry -Forward Base: r'i •J 00 South Florida FL-TF2 Budget Narrative Grant Period December -02 August -03 December -03 TI' Administration Salaries and Overtime $if0,0U(► $70,000 $86,000 Office Supplies & f:quipment $20,000 $15,000 $15,000 Travel $1(►,()00 $5,000 $5,000 I:tluipment Purchases and Repairs Rescue $20,000 $20,000 $20,000 Me(lical $17,000 $15,000 $15,000 Scarch $1,000 $3,000 $,000 1 lar. Mat $5,000 $ 10,000 $10,000 Communications $2,000 $2,000 $2,000 A(Iministration $5,000 $5,000 $5,000 Logistics $20,000 $30,000 $35,000 Trainingfransportation & Vehicles $5,000 $5,000 $5,000 Rescue $25,000 $20,000 $20,000 Medical $5,000 $5,000 $5,000 Search $5,000 $5,000 $5,000 Technical $5,000 $5,000 $5,000 WMI) $25,000 $25,00() $15,000 TOTALS $250,000 $240,000 $250,000 $740,000 Prepared by Lt -Charlie McDermott 11/02/02 C :st FEDERAL EMERG- -w MANAGEMENT AGENCYO.M.B. No. 3067-02006 SUMMARY SHEET FOR A JRANCES AND CERTIFICATIONS Expires March 31, 2000 CA FOR (Name of State) 2002-3 iFlodda;City of Miami, FL TF 2 summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the ication for Federal Assistance. m applicant must check each item that they are certifying to: Part I nX FEMA Form 20-16A, Assurances-Nonconstruction Programs Part II ED FEMA Form 20-16B, Assurances -Construction Programs Part III r7X FEMA Form 20-16C, Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug -Free Workplace Requirements Part IV a SF LLL, Disclosure of Lobbying Activities (If applicable) the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the identified d assurances and certifications. Carlos Gimenez Typed Name of Authorized Representative Signature of Authorized Representative er Title Date Signed !TOTE: By signing the certification regarding debarment, suspension. and other responsibility matters for primary covered transaction, the applicant agrees that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded 'rom participation in this covered transaction, unless authorized by FENL1 entering into this transaction. The applicant further agrees by submitting this application that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," provided by he FEINIA Regional Office entering into this covered transaction, without modification, in all lower tier covered transactions Lnd in all solicitations for lower tier covered transactions. (Refer to u CFR Part 17.) Paperwork Burden Disclosure Notice Public reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes the ime for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing, eviewing, and maintaining the data needed, and completing and submitting the form. Send comments regarding the ccuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, ederal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472." BABA Form 20-16. JUL 95 M 'EDEM EMERGENCY MANAGEMENT AGENCY ASL ANCES-NON-CONSTRUCTION FROG. AS Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. ` As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 47284763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OP.NI's Standards for a ;Merit System of Personnel Administration) 5 C.F.R 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title LY of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of se=; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of MA Forth 20-16A, JUN 94 alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 01 any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and 6) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Dads -Bacon Act (40-Lt.S.C. Sections 276a to 276x- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 87.3), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(x) of the Flood Disaster Protection Act of 1973 (P.L 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is S10,000 or more. x:2350 11. Will comply with environmental su, .ards which may be prescribed pursuant to the following. (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO)11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplain in accordance with E011988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinlung Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). EMA Forth 20-16A (BACK) 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1994. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulation and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. 12 3,1. -EDEPAL EMERGENCY MANAGEMENT AGENCY URANCES-CONSTRUCTION PROGRA_ NOTE: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, 9. Will comply with the Lead -Based Paint Poisoning and the institutional, managerial and financial capability Prevention Act (42 U.S.C. Sections 4801 et seq.) which (including funds sufficient to pay the non -Federal share of prohibits the use of lead based paint in construction or project costs) to ensure proper planning, management and rehabilitation of residence structures. completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will not dispose of, modify the use of, or change the terms of the real property title, or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal interest in the title of real property in accordance with awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of the project. 4. Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progress reports and such other information as may be required by the assistance awarding agency or state. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain, 8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Sections 47284763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPNI's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). IMA Form 20-168, JUN 94 10. Will comply with all Federal statutes relating to non-discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to non-discrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to non-discrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VM of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other non-discrimination provision in the specific.statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other non-discrimination statute(s) which may apply to the application. 11. Will comply, or has already complied, with the requirements of Title 11 and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchase. 12. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 12 30 50 13. Will comply, as applicable, with th. ,,rovisions of the Davis -Bacon Act (40 U.S.C. Sections 276a to 276a-7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Section 874), the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333) regarding labor standards for federally assisted construction subagreements. 14. Will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is S10,000 or more. 15. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplain in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section -176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic riven system.. 17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). I.S. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 19. Will comply with all applicable requirements of all other Federal laws, Executive Orders, regulations and policies governing this program. EMA Form 20-168 {BACK) 20. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. 21. It will obtain approval by the appropriate Federal agency of the final working drawings and specifications before the project is advertised or placed on the market for bidding; that it will construct the project, or cause it to be constructed, to final completion in accordance with the application and approved plans and specifications; that it will submit to the appropriate Federal agency for prior approval changes that alter the cost of the project, use of space, or functional layout, that it will not enter into a construction contract(s) for the project or undertake other activities until the conditions of the construction grant program(s) have been met. 22. It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the applicable Federal, State, and local agencies for the maintenance and operation of such facilities. 23. It will require the facility to be designed to comply with the "American Standard Specifications for Making Buildings and Facilities Accessible to, and Usable by, the Physically Handicapped," Number Al 17. -1961, as modified (41 CFR 101-17.703). The applicant will be responsible for conducting inspections to ensure compliance with these specifications by the contractor. 24. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the applicant, this assurance shall obligate the applicant, or in the case of any transfer of such property, any transfer, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. 25. In making subgrants with nonprofit institutions under this Comprehensive Cooperative Agreement, it agrees that such grants will be subject to OMB Circular A-122, "Cost Principles for Non-profit Organizations" included in Vol. 49, Federal Register, pages 18260 through 18277 (April 27, 1984). FEDERAL EMERGENCY MANAGEMENT AGENC- CERTIFICATIO REGARDING LOBBYING; DEBARMENT. JSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest Applicant: should also review the instructions for certification included in the regulations before completing this form. Signature on this forth provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17, "Government -wide Debarment and suspension (Nonprocurement) and Government -wide Requirements for Drug -Fret Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING A. As required by section 1352, Title 31 of the U.S. Code, and implemented at 44 CFR Part 18, for persons entering into a grant or cooperative agreement over $100,000, as defined at 44 CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection. with the maldng of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or an employee of Congress, or employee of a member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities." in accordance with its instructions; (c) The undersigned shall require that the language of this certification be ircluded in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontract(s) and that all subrecipients shall certify and disclose accordingly. FDStandard Form LLL, "Disclosure of Lobbying Activities" attached (b) Have not within a three-year period preceding this application been convicted of ar had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perform a public (Federal, State, or tonal) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destitution of records, making false statements, or receiving stolen property (c) Are not presently indicted for or otherwise criminally or civilly charged by a govemmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public t ransaetions (Federal, State, or fth terminated for cause or default; and S. Where the applicant is unable to certify to any of the statements in this certification, he or shall shaft attached an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR Part 17, Sections 17.615 and 17.620: A. The applicant certifies that it will continue to privide a drug- free workplace by. (This loan must be attached to certlAcadon if nonappropriated funds (a) Publishing a statement notifying employees that the unlawful are to be used to influence activities.) manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantees workplace and 2. DEBARMENT, SUSPENSION, AND OTHER specifying the actions tht will be taken against employees for RESPONSIBILITY MATTERS violation of such prohibition; (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency: EMA Form 20-16C, JUN 94 (b) Establishing an on-going drug free awareness program to inform empoyees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug-free workplace; (3) Any available dug counseling, rehabilitation, and employee assistance programs: and (4) the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace, (c) Making it a requirement that each employee , engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) NOW the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or Otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable FEMA awarding office, i.e., regional office or FEMA office. (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or `^ corm Zo-16C (BACK) (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 8. the grantee may insert in the space provided below the sde(s) for the performance of work done in connection with the specific grant Place of Performance (Street address, City, County, State, Zip code) Check if there are workplaces on Me that are not identified here. Section 17.63.0 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for FEMA funding. States and State agencies may elect to use a Statewide certification. 2350 DISCLOSUr'= OF LOBBYING ACTIVITIES Complete this form to d, .se lobbying activities pursuant to 31 U.S.C. 135:6 rev fnr nuhlie hurdan diselesural Approved by CMB 0348.0046 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: ®a. contract ®a. bidlofferlapplication ❑A a. initial filing b. grant b, initial award b. material change c. cooperative agreement vv v c. post -award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance \�i� \ � \�\\\\ \tea\ y \ ♦ "vim cQ� .1��.:� \\ .::,\\ �,.�' \v.�^. \ \ \ \ �\ _ `n•,,. ::�. C. ..:2v..w. . 4. Name and Address of Reporting Entity: S. If Reporting Entity in No. 4 is Subawardee, Enter Name 7Prime aSubawardee and Address of Prime: Tier , if known: Federal Emergency Management Agency Print Name. Carlos GimeneZ 500 -C" Street SW Washington, DC 20472 Congressional District, if known:. Congressional District, if known: S. Federal Department/Agency: 7. Federal Program Name/Description: Emergency Response and Preparedness Urban Search and Rescue. Florida Task Force 2 •Aulhcnzed FL TF2 for Local Reproduction CFDA Number, if applicable: 8. Federal Action Number, if known: S. Award Amount, if known: S 740,000.00 vv v v rrr v w v v �rr7 y r ��,• a�.\s\� \ \�i� \ � \�\\\\ \tea\ y \ ♦ "vim cQ� .1��.:� \\ .::,\\ �,.�' \v.�^. \ \ \ \ �\ _ `n•,,. ::�. C. ..:2v..w. . Print Name. Carlos GimeneZ le: City Manager lephone No.: 305-416-1025 Date: •Aulhcnzed for Local Reproduction :Standard Form - FjLTF2!cy FL -TF 2 South Florida Urban Search and Rescue Team WMD Administrative Preparedness Grant These are responses and direction that FLTF2 intends to take to meet all goals outlined in the WMD package within the time frames specified GRANT GOALS Goal 1. To staff each of the 28 State and local US&R Programs with sufficient personnel for at least one year no later than February 28, 2003. FEMA. recommends a minimum staffing of a dedicated Task Force Coordinator, an Administrative Assistant, a Training Coordinator and a Logistician to administer the day-to-day affairs of the Task Force. The City of Miami and the Miami Fire Department are in the process of selecting personnel to fill these positions for a one _year term as outlined in the grant. Goal 2. To recruit and fully staff at least 90% of all US&R Task Force positions, 3 deep. no later than March 31. 2003. Staffing level is expected to be 210 personnel as based on a VWti1D level response. This still requires approval from the various committees. FL -TF 2 has 195 personnel presenthy rostered and in various phases of Training for Activation. 45 new personnel have been signed up as iVew Personnel to account for attrition and retirement of individuals within the L'S&R team Goal 3. To assemble and maintain full personnel records for each Task Force member in a central location for day—to-dav administration and easv operational readiness review. Records shall include. application documents, resume, immunizations, full training records & documents, and related and required US&R medical records no later than March 1. 2003. All team member medical records shall be secured appropriately to maintain full confidentially based on your Task Force policy. FL-TF2 offices have been reconfigured and set up with adequate space and storage capability to fulfill this request. We are also transitioning Database Management system into new software to allow easier maintenance of personnel records and equipment accountability. 12350 Goal 4. To provide baseline medical review and examination as required for the VVNID Program for at least 90% of all US&R personnel no later than June 1, 2003. Plans were discussed to develop system within the 26 agencies associated with FL-TF2 to standardize and or develop baseline physical to be followed during regular employee physicals and or provide location and Guidelines for civilians to have equal and consistent examinations due to affiliation with Task force and exposure potential. Goal 5. To immunize 100% of all US&R personnel according to the US&R immunization policy no later than March 31, 2003. Plans are in place to immunize all Task Force personnel with the FE,YIA approved immunization group of vaccinations and drugs to prevent infection and or exposure to certain situations. Funding and Vaccine list to be determined. Goal 6. To finalize all agreements with participating agencies and civilian personnel no later than March 31, 2003. All Alemorandum of agreements are to be completed before January 1, 2003. This deadline has been advertised to all Participating Agencies. There are only six outstanding as of this date. Goal 7. To complete at least one internal and self -evaluated operational readiness inspection and preparedness survey in accordance with FEivIA specifications prior to March 1, 2003. Your agency shall provide a written and electronic copy of the report to FERIA by that date. The electronic copy shall be submitted on a compact disk (CD) with a paper copy and cover letter addressed to the US&R Program Director. There are plans to conduct internal review within the specific disciplines and they: request and also conduct a joint review with FLTFI which will allow an Objective look at team requirements and performance. We then will work on combining efforts to standardize preparedness and operations of the two neighboring Task Forces. Goal S. To provide FEMA with an updated roster of Task Force personnel in a Microsoft access database on a CD no later than January 31, 2003 and continually hereafter on a semi-annual basis. The CD shall be submitted by January 31St and July 31" each year with a cover letter addressed to the US&R Program Director. New Computer software programs and equipment will allow us to facilitate the request than has been done in the past. 12350 Goal 9. To proviue WMD training for at least 80% of all US&R Task Force personnel by September 1, 2003. We are presently working to obtain t1:e * Curriculum and Delivery materials associated with the FERIA approved W11D training. We are going to provide training to all of the Agencies associated with the FL- TF2 US&R Team. Goal 10. To provide training and certify at least 80% of all US&R personnel in their assigned primary position according to the current US&R position description. This shall be accomplished no later than September 1, 2003. An Advisory Committee has been established within the Task Force to develop training schedules and timelines that will allow us to meet this goal within the time specified We have also discussed the possibility of sending out or bringing in approved Instructors to expedite the training needs of Task Force. Goal 11. To provide a minimum 90% complete stand alone US&R equipment cache no later than September 1, 2003. We are presently in the process of identifying shortfalls in the FL-TF2 cache and have taken steps to speed rip the Procurement Process within: the City of:Miami. We are trying to establish Blanket Purchase orders to be submitted as soon as funding is receiving to allow rapid receipt of necessary equipment. Goal 12. To provide personal equipment to at least 80% of personnel assigned to the Task Force no later than September 1, 2003. Personal equipment has been ordered and continues to cone in. Policies are in place to recover and or replace equipment that is lost, damaged or stolen. This goal should not be difficult to reach. Goal 13. To develop pre -standing equipment requisitions for all equipment not yet purchased by the Task Force no later than -larch 31, 2003. See number #11 Goal 14. To provide 100% of the manufacturers recommended maintenance on all US&R equipment. The Sponsoring Agency shall develop a written policy to describe, guide or maintain a permanent ongoing maintenance plan no later than January 3 t, 2003. This document shall be kept on file with the Task Force and shall be provided on demand. The plans to provide additional staff to this program will greatly assist with the Day to Day requirements such as this. The Logistics specialist 3 12350 can be ..valuable when trying to establish and meet the requirements set by manufacturers of FEMA and US&R approved equipment, Goal 15. To complete a full inventory review, equipment marking, and equipment packaging plan to meet an acceptable standard for over the road or air transportation no later than March 1, 2003. FLTF2 has made tentative plans to review and pursue a standard marking and packaging system that is FEMA and Task Force approved We have also planned to have a joint program between FL-TFJ and FL- TF2 to allow greater consistency and standardization for load configurations. There are also plans to create a greater level of involvement at the Logistics working Group level to have input regarding Equipment and Load Plan configurations. Goal 16. To provide FEMA with an updated equipment inventory of Task Force equipment in a Microsoft access database on a CD no later than January 31, 2003. The equipment inventory shall be continually provided hereafter on a semi-annual basis. The CD shall be submitted by January 31' and July 31' each year with a cover letter addressed to the US&R Program Director. The new database development and additional personnel will greath improve the capability of fulfilling this request. Goal 17. To provide FEMA with comprehensive long-term equipment storage plan no later than July 1. 2003. Up to $100.000 of this Grant may be used for costs associated with developing permanent lona-term warehouse space for equipment storage and team offices. This grant may not be used for funding actual new construction. However. costs associated with g2grading. renovations and minor modifications of warehouse facilities that do not change the footprint of the structure are permitted. We are presently pursuing the acquisition of adequate storage facilities within the City of Afiami. We are locating secure, temperature controlled facilities that will have sufficient space for Storage, Maintenance and control of LS&R FL-TF2 Equipment.. Vehicles and Propert. 4 12350