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Item #47 - Discussion Item
CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To : Honorable Mayor and Members of City Commission Robert Parente, Director FROM: Mayor's Office of Film, Ari ent DATE : April 1, 2003 FILE : SUBJECT : Agenda Item 4/10/03 Miami Arts & Entertainment Council REFERENCES: ENCLOSURES: The Miami Arts and Entertainment Council has requested that they make a presentation at the City Commission meeting of April 10, 2003. Seth Gordon, the Chairman of the Council would like to report on the following: ➢ Activities and progress since the creation of the Council in July 2002; ➢ Future work plan of the Council; ➢ Recommendations for City involvement in support of future arts and entertainment -related special events within the City, including a grants program developed by the staff of the Mayor's Office on Film, Festivals, Arts, Culture and Entertainment and approved by the Arts & Entertainment Council. Thank you. f The Miami Arts & Entertainment Council Members Mission Statement Background Goals and Objectives March 31, 2003 DISCUSSED _-0-:3 Miami Arts & Entertainment Council Seth Gordon, Chairman Gordon Reyes & Co. Lee Cohen, Vice Chair Viernes Culturales Robert Beatty Miami Herald Pablo Cejas PLC Investments Felice Dubin Merline Joseph Roots and Culture George Lindemann, Jr. BC Property Investments Luis Palomo Pigeon Productions Claudia Puig Hispanic Broadcasting Corporation Alfredo Richard Claxson Interactive Dale Webb Florida International University Mayor's Office of Film, Festivals, Art, Culture and Entertainment Robert Parente Michelle Spence MIAMI ARTS & ENTERTAINMENT COUNCIL Mission Statement "The City of Miami Arts & Entertainment Council will encourage, coordinate and enhance the development and promotion of quality art and entertainment of every variety and will foster creative endeavors throughout the community to position Miami as a leading international center for art, culture and entertainment. " Background The Miami Arts and Entertainment Council (A&E Council) was created in June 2002 to advise the Mayor and City Commission of Miami on arts and entertainment -related matters. In part, the Council is to function like other local government arts councils which exist primarily to serve the needs of non-profit arts organizations. But the A&E Council has an additional mandate: to market and promote Miami as a center of the global entertainment industry - film, television, and music - and to capitalize on Miami's arts and entertainment sector to tell our city's story to the nation and the world. Goals and Objectives In support of the above mission, the Council has identified a number of specific goals and underlying objectives/action steps. GOAL: Establish an Open and Organized Process to Coordinate the City's Support for Arts and Entertainment Activities For many years, the Mayor and City Commission have supported a wide range of arts and entertainment events and organizations in the form of cash grants, fee waivers and administrative support. While such support has been substantial and spread broadly across a wide array of venues, organizations, events and art forms, it has not been allocated in a structured fashion. Requests for support have typically not been reviewed or placed into a larger context of comparative need, impact or value to the City and its residents. To assist the Mayor and Commission as they allocate such support in the future, the Arts and Entertainment Council will conduct a coordinated review of all requests and develop recommendations to the Mayor and Commission based upon an independent review of the relative merits of such requests. These reviews will be governed by principals of quality, equity, diversity, openness and overall community impact. GOAL: Position Miami as an International Leader in the Visual Arts The words "Art" and "Miami" have not always fit together comfortably. However, coming from a position far back in the pack just a few years ago (at least in terms of our City's reputation, if not in fact), Miami has moved rapidly into a position of national and international prominence as a visual arts center. Several years of progressively heightened 3 LED recognition and leadership in the arts world - led by a growing number of prominent local collectors and exciting young artists - culminated this past December in the wildly successful inauguration of Art Basel Miami Beach, in which Miami participated in a significant way. The Miami A&E Council seeks to build on this strong platform and further the process of making Miami a global hub for the creation, collection, exhibition and marketing of high quality art. To accomplish this, the Council intends to: • Establish a Public Art Program - The exterior walls of many buildings in Miami's central city area provide opportunities for the creation of attractive mural art that would bring a dash of color and vitality to otherwise uninspired building facades. The Council will work with other local agencies to match building owners willing to sponsor the creation of such art with appropriate local artists. • Support the Mayor and Commission's Efforts to Establish Museum Park -- Bicentennial Park in downtown Miami provides a highly appropriate setting for the development of a new home for the Miami Art Museum and the Museum of Science and the Council is available to serve as project facilitator to bring together the various interested parties and move the project along. Promote art ownership by Miami residents, businesses and institutions -- There is not a deeply ingrained tradition of private art ownership in Miami. The Council will seek ways to encourage more Miamians to learn about, acquire and display original works of art in their homes and businesses. At the onset, the program will focus on the works of students in area schools which may be acquired at a modest cost. Over time, the program will expand to include a full array of works. • Support Efforts to Recruit Branches of Major National and International Art Museums - A number of major art institutions have expressed interest in the potential of establishing a branch in Miami as a way to reach out to the growing art world here and in Latin America. The Council will support such efforts in appropriate ways. GOAL: Expand the Film, Television, Music and Production Arts Industries Miami's role in the film and television industry dates to the 1920's when Frank Shutts, founder of the Miami Herald, opened a Hollywood scale, seven -stage film studio in Hialeah. In the years since, Miami has built a record of distinction in film, television, music and all other forms of entertainment and is today a full member of America's Entertainment Triumvirate -- New York, Los Angeles and Miami. The One Community/One Goal study of Miami's Film and Entertainment sector reached the following conclusions: "Miami has several strengths that have contributed to the growth and success of the film and entertainment industry. Our competitive advantage is based on great year-round weather, scenic locations, a skilled crew base, developed industry infrastructure, no income tax, multi -culture diversity, good quality of life and proximity to Latin America. Although these strengths have kept us on the competitive edge, Miami -Dade will not continue to be able to successfully compete unless we make some necessary changes and keep up with the trends in the marketplace. "Some of the competitive weaknesses that limit and hinder our industry's growth include a lack of business and tax incentives, little access to financing and distribution, shortage of skilled labor, and lack of industry cohesiveness. These problems cannot be solved overnight, thus the primary focus of this business plan is to provide strategies intended to target and address these weaknesses. "Furthermore, Miami differs from other markets because we do not solely rely on location based production. We have the advantage that our entertainment industry is largely comprised of Spanish-language cable, television, and music production. In addition, we have a significant fashion photography industry, a booming new media sector targeted to Latin America and commercial production. "The European film, television and new media market also represents opportunity for production businesses based in Miami -Dade. Film industry growth potential lies in indigenous independent production, and in the growth of the U.S. Hispanic appetite for Spanish language films." The A&E Council acknowledges these challenges and seeks to make progress in the following areas: Provide comprehensive production assistance for feature films - The city has historically assisted film, television and commercial producers by issuing permits authorizing filming in public places. The Mayor's Office is now providing a much higher level of problem -solving assistance designed to meet the complex day-to-day needs of producers well beyond the basic need for permits. The Council supports this change and encourages the provision of additional support as appropriate for meet the needs of producers. • Support local independent producers - The best way for Miami to develop as a film center is to provide a supportive environment for local filmmakers who already live here. Their primary need is for small amounts of financial support - either as investments, loans or grants. The Council seeks to cultivate such financial support from an array of sources. Assist local non-commercial film producers - Miami's growing community of non- commercial film producers needs low-cost venues for the showing of their films. The A&E Council seeks to identify "microcinema" venues willing to work with such filmmakers. Recruit national broadcast productions - After a long drought, there are today two top network TV programs with "Miami" in their names - "CSI: Miami" and "Good Morning, Miami". Unfortunately, while the promotional value is considerable, neither program is produced here. The Council will continue to encourage the networks and production companies to bring more of these shows' production on location in Miami and continue to seek to attract additional Miami -based programs. • Assist Miami's Major Film Festivals -- Events such as the Miami International Film Festival, the MadeInMiami Film Festival, Miami Latin Film Festival and other such events are important industry -builders in their ability to focus the community on the 5 ¢ S � U S S E D filmmaking process, bring prominent filmmakers to the community and showcase the filmmaking assets to them. • Explore establishment of a commercial film market - Miami has an opportunity to solidify its role as the center of Spanish-language entertainment by creating a Spanish (and possibly Portuguese) Film Market as part of the Miami International Film Festival. The MFF has begun this process and the Council will assist as appropriate. Assist in the development of modern production facilities - One of the most pressing needs of the Miami entertainment production industry is for the development of modern, technically -advanced production facilities for film, television, video and commercial production. The facilities presently available in the marketplace are all deficient in one way or another and, in aggregate, do not provide sufficient space for current and future demands. The Council seeks ways to work with prospective developers to assist in the development of such facilities. GOAL: Promote Miami as one of America's Great Special Event Cities Miami has always been known as a "Great Special Event Town." The prime winter months are festooned with a diverse array of popular and appealing festivals featuring music, culture, and art. The positive impact of festivals and cultural celebrations are manifest in a city where a majority of citizens come from other places. Such events provide an opportunity for people with similar roots to come together and celebrate their bonds and for dissimilar people to discover each other and build relationships and understanding. The Council will participate in the further development of Miami's special events in the following ways: • Provide assistance to support the efforts of existing events -- Miami is home to a rich array of special events and the Council will seeks ways to involve the City in their future growth and success. Among them are: Coconut Grove Art Festival Miami Music Fest Roots & Culture Festival Hispanic Heritage Festival Banyan Arts & Crafts Festivals July 4th @ Bayfront Park Bash Miami Book Fair International Miami/Bahamas Goombay Festival ................and others • Establish a Grants Program to provide financial support to selected events -- The Council will establish a grant application and review process whereby event promoters may make formal requests for city support for events - financial and otherwise - and, within the limits of available funds, make recommendations to the City Commission on which events should receive such support. • Create a series of City -produced and corporate -funded special events -- Almost all of Miami's current events are produced by private groups or organizations - some for- CZ �:, rfi1 profit, some not -for profit. This means that while the City may support such events financially or with in-kind services, the programming selections and production quality of the events is outside the influence of the City. Mayor Manny Diaz is committed to the development of a series of Signature City Events produced by the City and underwritten by corporate sponsors. Cities such as Chicago and Jacksonville provide models for such an undertaking. When the City is the producer or co- producer of an event, corporate sponsors and underwriters have a higher degree of confidence in the event and become more willing to participate. Promote multicultural/multinational linkages - In recognition of Miami's distinctive role as one of America's truly polyethnic communities, it is vital that special effort be made to ensure full representation of the City's entire population in our line-up of special events. Many existing events focus on specific nationalities and cultures. The Council will seek to identify new and broader opportunities to celebrate individual cultures as well as to promote interaction among all. Attract National/International Special Events - Miami is a frequent stop for the organizers of major events that travel from venue to venue. Recent examples have included Art Basel, the Latin Grammies, the Clio Awards, the Billboard Latin Music Awards, the Haitian Music & Entertainment Awards, the American Black Film Festival and others. The Council will seek to identify other such arts and entertainment - related events that could be recruited to Miami and work with the GMC&VB and others to pursue such opportunities. GOAL: Create a Dynamic Live Music and Nightlife Environment In the 1960's and 70's, downtowns across America went into decline as social and economic forces pushed the middle-class to the suburbs. Things are different now, and part of the reason is a new way of thinking about economic development. Until recently, it was typical for government and business leaders to think of "industry" and "entertainment" as two entirely separate things. To build a city's economy, priority was given to nuts -and -bolts infrastructure to attract employers and industry - schools, power grids, roads and transportation. But nightlife? Entertainment? The arts? For a long time, they were regarded as separate issues, outside the sphere of economic development. Well, times have changed. Today's knowledge economy is driven largely by intellectual capital. Increasingly workers and employers are drawn to cities that have a dense and diverse cultural scene and growing downtown nightlife -- all big factors in attracting talent in today's economy. This phenomenon is defined by economic development professor, consultant and author Richard Florida of Carnegie Mellon University as "The Rise of the Creative Class." Entertainment doesn't exist in an economic vacuum, but helps attract business to a city. Put another way, downtown Miami won't ever have a vibrant "day -life" without a decent nightlife. In addition, the future of Miami's thriving music and recording sector, anchored in the presence of the Latin music divisions of most major record labels as well as many independent labels of all genres, would be significantly enhanced by the presence of more 7 ` ` QED live music clubs to serve as showcase venues and places where musicians could refine their talents and acquire experience working with live audiences. The A&E Council will pursue the development of such nightlife in several ways: • Stimulate the opening of music clubs and nightclubs - The prototype for music venues is a stark, undecorated room with a bar, good acoustics and a small stage. Such rooms tend to spring up in marginal neighborhoods where rents are low and code enforcement is lax. The Council will seek to stimulate the creation of such facilities in our downtown core and support them with compatible code requirements_ • Support the provision of incentives for developers - Just as developers may earn a bonus FAR for including other desirable elements in their projects, the Council will explore ways to encourage developers to include music clubs and similar facilities in large, multi -use developments within certain districts of the City. • Encourage the removal of regulatory iml2ediments - The Council will work with club operators and other knowledgeable individuals to identify any elements of the City Code which unnecessarily discourage the operation of such clubs. • Recruit established music club operators - Work with the Downtown Development Authority (DDA), the Community Revitalization Agency (CRA), the Miami Sports and Exhibition Authority (MSEA) and the City's Economic Development Department to identify and recruit established national operators of such businesses to establish facilities in designated areas of downtown Miami, Park West/Overtown, West Brickell, the Media and Entertainment District adjacent to the Performing Arts Center, the Design District, Coconut Grove, East Little Havana and other appropriate portions of the City. Promote the development of new opportunities for public performance - While much depends upon "indoor entertainment," great cities provide ample opportunities for artists to showcase their talents in public venues. The Council will seek to expand on the use of public parks for music, dance and theater programs by pairing performing groups and events with corporate sponsors and promote the use of non-traditional venues (sidewalk performers, transit stations, etc.) for arts performances. GOAL: Ensure Greater Use of and Support for Miami's Performing Arts Facilities The City of Miami is blessed to own a number of outstanding venues for the performing arts. Key among them are the Tower Theater, Manuel Artime Theatre, the Lyric Theater, and the Gusman Center for the Performing Arts. Each has a unique history, function and potential future. The Council will work with other agencies of the City and other organizations such as the Miami -Dade Cultural Affairs Council to help each such facility achieve its greatest potential as a resource for the people and performing arts presenters of Miami. GOAL: Partner with and Support Miami's Major Fine Arts Institutions Miami is blessed to be home to an impressive array of high quality arts organizations or national and international stature including the Miami City Ballet, the Florida Grand Opera, Concert Association of Florida, the Florida Philharmonic, and New World Symphony. While City government does not play an official role with such institutions, the Council wishes to be as supportive and cooperative as possible in recognition of the positive contributions such organizations make to the local quality of life. The Council also appreciates the tremendous support it has received from the Miami -Dade County Cultural Affairs Council and their professional staff. We will seek ways to support the priorities and activities of the Council in recognition of their broad mandate to serve the entire community. GOAL: Strengthen Arts & Entertainment -related Educational Programs A key responsibility of educational institutions everywhere is to provide instructional programs relevant to the local economy. Each community has unique needs that reflect their own economy. In Miami, given our economy and ambitions, there is a need for more programs focusing on the art and entertainment sectors. The Council supports the creation of a coordinated network of education and training programs to prepare young people for careers in Miami's A&E sector and meet the personnel needs of A&E organizations in both the for-profit and not-for-profit sectors. The Council will undertake a number of initiatives in this area: Explore the creation of an Entertainment and Media High School - The Miami -Dade Public School System operates several highly regarded magnet schools focusing on key professional sectors including the fine arts (New World School of the Arts), design and architecture (Design and Architecture Senior High - DASH), and marine sciences (MAST Academy). The Council will work with the Miami -Dade Public Schools to promote the development of a new school focusing on careers in Entertainment and Media located in the Entertainment and Media District adjacent to the Performing Arts Center on Biscayne Boulevard. Generate exposure for local art and entertainment education programs - One valuable tool available to the Council is the ability of the Mayor and City Commissioners to attract media attention. We will work with these officials to ensure they are properly briefed on the major accomplishments of area arts and entertainment educational programs and in a position to share such information with the public and other key audiences. • Utilize student talent in all Arts and Entertainment programs - Students in the area of arts and entertainment need opportunities to perform and work in real world situations. The Council will assist in identifying such opportunities. 9SE® e' . GOAL: Build an Integrated Arts & Entertainment Community Upon the creation of the Council and the appointment of our members last summer, the Council conducted a series of public hearings to solicit advice from the public. What should we do? How can we build and promote Miami's arts and entertainment institutions? How can we help you and your organization? Such hearings were held in the Coconut Grove Playhouse, the Tower Theater, the Lyric Theater and Gusman Center for the Performing Arts. Several hundred people attended each hearing and a great offered suggestions and comments. The dominant theme that emerged from these events was an emphatic plea for the Council to: "bring us together!" We discovered an overwhelming need for connectivity; an overwhelming desire on the part of the many individuals and organizations that constitute Miami's arts and entertainment sector to be introduced to one another for possible collaboration, for inspiration, for creative partnerships. The Council intends to address these needs as follows: Provide opportunities for the arts and entertainment communities of Miami to meet and interact at special events created for this purpose including: o A periodic speakers forum operated in collaboration with one or more like - mined organizations, o A series of social networking events at A&E -related venues (theaters, galleries, production facilities, etc.), and o Other events to be determined Create a web site featuring an array of community -building tools (email, chat, bulleting boards, etc.), links to other A&E information sources and a comprehensive directory of professionals in the various disciplines and related businesses, organizations and institutions. The domain www.MiamiAandE.com has been reserved for this purpose and the Council is seeking underwriting to fund the development of the site. • Organize an annual Arts and Entertainment Awards/Recognition Gala designed to showcase Miami's arts and entertainment assets and honor those who have and continue to contribute to its development and growth. • Schedule regular opportunities at City Commission meetings for the Mayor and Commission to honor local artists and entertainers GOAL: Brand Miami as a Global Hub of Arts & Entertainment All cities have distinctive brand identities. New York represents "power and excitement." Rome stands for "history and glory." Paris is "romance and art." And Miami? 10 0' It is not possible to know exactly how Miami is or will be viewed in the years ahead, but the Council believes that a core element of our identity should reflect our role as America's leading twenty-first century international arts, media and entertainment hub and center of Latin and Caribbean cultures. The Council seeks to project such an image in all that we do. We will specifically: • Collaborate with other arts and entertainment -related organizations, public and private, to develop strategies for the furtherance of the above objective. • Work with all other local agencies and organizations with media relations responsibilities to support the distribution of information that supports our objectives and seek opportunities to organize familiarization trips for key journalists with influential media outlets to give them a first-hand opportunity to see and experience Miami as we do. • Establish liaison with other marketing organizations such as the Greater Miami Convention and Visitors Bureau, the Greater Miami Chamber of Commerce, CAMACOL, the Beacon Council and others to ensure development and delivery of a consistent, effective and accurate message about our community. 03 - 3 93-- MANUEL A. DIAZ MAYOR To: From: Ref: Date: C'Tt#j of fflia i, �Flvrib x MEMORANDUM Francois Illas, Chief of Staff, Mayor Manny Diaz Seth Gordon, Chair, A&E Council 3500 PAN AMERICAN DRIVE MIAMI, FLORIDA 33133 (305) 250-5300 FAX (305) 854-4001 Michelle Spence and Robert Parente F.A.C.E./ Mayors' Office of Film, Arts, Culture and Entertainment Commissioner's Recommendations (FACE Grant) April 2, 2003 Per our meetings with the Commissioner's regarding the FACE Grant application process, the following recommendations were given and applied to the process. Currently, we are preparing for the Commission meeting on April 10, 2003 to present the final draft of the Grant application. Please review and call Michelle at (305)860-3823 if you have any questions. The recommendations are: • The grant should start at the beginning of the fiscal year (October 2003) • The grants should be made available quarterly and bi-annually. • All applicants must resolve past debts owed to City before receiving funds. • The grant selection committee should include private citizens and the A&E Council to avoid any conflict of interests. • Commissioners will have final approval on all recommendations made by the selection committee. • Additional funds need to be budgeted for the Special Events Account to address the needs of the entire art and entertainment community. Attached are the grant application, guidelines and the proposed grant timeline for your review. Thank you. (4ttLi of ffiia i, jFlaziba MANUEL A. DIAZ MAYOR ;., per'; F.A.C.E. (Film, Arts, Culture and Entertainment) PROPOSED GRANT TIMELINE 3500 PAN AMERICAN DRIVE MIAMI, FLORIDA 33133 (305) 250-5300 FAX (305) 854-4001 4/10/03 A&E Council and the Mayor's Office of Special events to present to the City Commission. July 2003 Grant Workshops throughout each Commissioner's District. September 2003 FACE Community Grant due Office of Special Events pre-screens applications and refers to the A&E Council Grant Sub -Committee to review. TBD A&E Council Grant Sub -Committee Panel Presentations (Applicants only) October 2003 A&E Council special grants panel reviews applications and recommends to the City Commissioners for funding October 2003 Awardees and applicants are mailed results November 2003 Funding period begins .4111r- + City of Miami Film, Arts, Culture and Entertainment Please be advised that all grant awards will be based on artistic merit, organizational history, project feasibility, sustainability and community impact. To be eligible to apply, an organization must: ✓ Submit only one (1) application per funding period. The funding periods are June thru December and January thru May. ✓ Submit one original proposal and ten (10) copies of the proposal on time — no exceptions. All applicants must be hand delivered to FACE/ Mayor's Office of Special Events- 2700 S. Bayshore Drive @ the Coconut Grove Expo Center /2°a floor. ✓ Attend a grant workshop and consultation with the FACE administrative staff before applying for the grant. ✓ Provide a final report within forty five (45) days of the project's completion date. Final report forms will be provided in the grants package. If reports have not been submitted within the time allotted, the organization's request for future funds will be denied. ✓ Diversify funding sources to become self-sustaining. Funding only allowed for three (3) consecutive years. Consideration will be made to events that have a strong tourism impact. ✓ Provide matching funds through cash or in-kind contributions but must be fully documented. The City of Miami should not be the only source of funding and the grant should not exceed 25% of the organizations budget. ✓ Understand that all funded activities must take place with the City of Miami fiscal year for which they are approved (October 1- September 30). All funding recommendations are contingent upon approval of the City of Miami Mayor and Board of City of Miami Commissioners, and subject to the availability of funds. Grant awards will not be released until all final reports for previous years funding from all department programs have been received. ✓ Satisfy all previous obligations to the City of Miami before applying for funds. Any outstanding debts to any City of Miami agencies, facilities, or entities must be resolved before applying. ✓ Provide any City of Miami agency and FACE/Mayor's Office of Special Events access to all projects/events to promote City services to the public. Promotions could include banner placement, promotional materials, booth display, etc. ✓ Provide equal access and equal opportunity in employment and services and may not discriminate on the basis of disability, race or ethnicity, color, creed, national origin, religion age, gender or sexual preference, in accordance with the Title VI and Title VII of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and the Title IX of the Education Amendments of 1972 as amended (42 U.S.C. 2000d et seq.), the American with Disabilities Act (ADA) of 1990 and Section 504 of the Rehabilitation Act 1973. ✓ Include the City of Miami's FACE logo and the A&E Council's logo on all promotional materials. Please request for the logo sheet from the FACE administrative office. ✓ Include the following credit line on all news releases, public announcements, print and broadcast media, " In partnership with the City of Miami's Mayor's Office of Film, Arts, Culture & Entertainment, The City of Miami Board of Commissioners and the Miami Arts and Entertainment Council... One City, One Future". I hereby have read the above document and I acknowledge that I understand the requirements and guidelines. Signature Date Staff Member Date City of Miami Mayor's Office of Film, Arts, Culture and Entertainment F.A. C.E Community Grants Program Guidelines and Application FUNDING PERIOD GUIDELINES/APPLICATIONS AVAILABLE MANDATORY WORKSHOPS APPLICATION DEADLINE STAFF REVIEW AND A&E PANEL SELECTION PROCESS AWARDEES ANNOUNCED PROGRAM OBJECTIVES: The City of Miami's FACE Department has developed a Community Grants Program to provide support to organizations that promote art, culture and community. The purpose of these grants will highlight and promote festivals, films, art exhibits, museums, parks, theaters, etc. to the residents of Miami and tourists from around the world. GRANT CATEGORIES: FACE will introduce five (5) new community grants programs. Each grant is designed to address the specific needs of artist, special events, cultural projects and community organizations. The grants will be offered quarterly and bi-annually. The categories are as follows: Category A ➢ Emerging Organization Grant: Up to $2,500 (Quarterly) This program is designed to help new cultural organizations with small grants for specific projects/events. ➢ Neighborhood Cultural Enrichment Grant. Range: Up to $15,000 (Quarterly) This grant is designed for programs/events co-sponsored by a local cultural organization and a City of Miami Neighborhood Enhancement Team (NET) office. Strong emphasis is placed on creating monthly events in neighborhoods and parks. Cultural organizations must raise a 1:1 match for the grant. ➢ Cultural Development Grant: Range: Up to - $75,000 (Quarterly) This grant is designed to help fund staff positions and/or operations for established cultural organizations with budgets between $100,000 and $500,000. Strong emphasis will be placed on organizations that partner with the City Parks and Venues. Match required. Applicants must have: • A non-profit organization with tax-exempt status under §501©3 of the Internal Revenue Code that is duly incorporated in the State of Florida. • Primary purpose and focus of organization is year-round cultural activity. • A history of performing, exhibiting, or presenting events CATEGORY B Culture and Arts in the City Grant: Range: Up to $50,000 (Bi -Annual) This grant funds specific projects, parades or programs, either a single event or a series of activities. Match required. ➢ Miami Festival Grant Range Up to $100,000 (Bi -Annual) This grant if for festivals with a citywide impact that makes a significant contribution to the economy and to the community. Match required. Applicants must have: • Non- profit and For-profit cultural entities • Primary purpose and focus.of organization is year-round cultural activity. • Strong marketing abilities, Tourism driven • A history of performing, exhibiting, or presenting work City of Miami Film, Arts, Culture and Entertainment Grants Program Application REQUEST FOR FUNDING GRANT START DATE( month/day/year) GRANT END DATE: (month/day/year) CITY COMMISSION DISTRICT ORGANIZATION IS BASED CITY COMMISSION DISTRICT EVENT IS HELD *To be completed by FACE staff [I. ORGANIZATION AND CONTACT INFORMATION Name of Organization: Address: Phone: Other Contact Telephone Numbers: E-mail: Fax: Web page: Year of Incorporation: FEI #: Project/Program Title: Date(s) of Activity/Events: Please check one category: Grant Category A: (Quarterly Grants) [ ] Emerging Organization Grant (EOG -01) [ ] Neighborhood Cultural Enrichment Grant (NCG-03) NET Area: [ ] Cultural Development Grant (CDG -04) Grant Category B: (Bi -Annual Grants) [ ] Culture and Arts in the City Grant (CA CG -05) [ ] Miami Festival Grant (MFG -06) Number of participants anticipated: If so, number of participants that attended last year: Primary Audience: [ ] African-American, Not Hispanic [ ] White, Not Hispanic [ ] Asian [ ] Children [ ] Youth [ ] General Audience [ ] Haitian -American [ ] Caribbean [ j Other: [ ] Seniors [ ] At -risk Youth Amount Requested $ Total Project Budget $ Total Organization Budget $. * Please also attach the City FACE Budget Form provided with this packet. [ ] Cuban -American [ ] Hispanic [ J Disabled [ J Minorities �.; "JZ 03 6. EN,aluation Criteria All applications will be evaluated by examination of the following criteria equaling a maximum score of 100 points. 7. Proposed Project A. Project Description: Describe your project/ event and the purpose of the program. Outline timelines, description of activities, etc.) * 45 points B. Goals and Mission: (Describe how this project enhances your organization's mission and the quality of life for the City of Miami residents) * 10 points C. Outreach: (Describe your media and marketing plans to promote your project/event locally or nationally, past success of the organizations marketing strategies, attachment of press coverage and materials, target audience, etc.) *10 points D. Evaluation Methodology: (How will your organization measure the success and impact of your project?) *15 points E. One City, One Future: (Describe the contribution your projectlevent makes to the City of Miami and how will it build bridges with other neighborhoods. demonstrate your projects ability to cross promote cultures between communities) *10 points E® f F. FACE Budget Form (Please complete the attached budget forms) * 10 points G. Attachments Checklist: (Please make sure all attachments are included in your package) *5 Bonus Points Completed Application Organizational Chart and History of Organization Resumes of Staff, Participating Artists List of Board of Directors and Contact Information FACE Budget Form (Using Form Provided) Documentation of Matching Funds Copy of Current Certificate of Incorporation Copy of IRS 501(c)(3) Certification (if applicable) Documentation of Previous Activity Letters of Support (No more than five letters) SE UJ e. ✓ Production costs related to the proposed program, project or event ✓ Artistic, administrative, technical salary support and or consultant fees related to proposed project or event. ✓ Honoraria ✓ Police, Fire and Solid Waste City Services (permits, etc.) ✓ City of Miami Park Services (Show mobile, permits, etc) ✓ Equipment rental and expendable materials ✓ Marketing and Advertising ✓ Travel ✓ Equipment rental and personnel necessary to provide accessibility as mandated by the American with Disabilities ACT (ADA) and Section 504 of the Rehabilitation Act of 1973 GRANT RESTRICTIONS ✓ Events not open to the public ✓ Charitable Contributions ✓ Organizations can not request for funding if there is a debt owed to the City of past project or event unless proof of clearance is submitted with application ✓ Remuneration of City employees for any services rendered as part of a project receiving a grant from FACE/Mayor's Office of Special Events ✓ Request for City of Miami in kind services (Police, Fire, Solid Waste, etc) ✓ Cash Prizes ✓ Debt Reduction ✓ Brick and mortar or permanent equipment, unless the purchase price is less than the cost of rental ✓ Income generating events for an organization other than the applicant 1� S E® Your original application and all required copies must be received in the FACE/Mayor's Office of Special Event's office no later than 5:00 PM on . Postmark dates or applications transmitted by fax are not acceptable. I certify that all information contained on this application and attachments is true and accurate. Signature Printed Name Title Date Non-discrimination, Disability, Access Disclaimers HERE. City of Miami Film, Arts, Culture and Entertainment Grant Application Operating Expenses Note Fiscal Years are October 1 - September 30 1. List all operating expenses. Round all figures to the nearest dollar (do not show cents). Provide information which represents the actual results of the two most recently completed fiscal years; expected total operating revenues in the nt fi—I -r and nrniactions for the next fiscal near. In-kind contributions of goods and services (excluding valuations of volunteer hours), that have a fair market value oresentina real cash value offsets to actual operating expenses and are recognized in your formal audit, may bi Expenses Cash Expenses Personnel Administrative Artistic Technical/Production Outside Artistic Fees/Services Other Total Personnel Space Rental - City Facilities Space Rental - Non -City Facilities Consulting Fees Insurance Marketing Advertising/Publicity Design/Printing/Publications Postage/Distribution Web Design/Support/Maintenance Total Marketing City Services and Fees (Do not include in-kind) Police Services Fire -Rescue Services Solid Waste Services Permits Other - Describe Total City Services and Fees Telephone/Communication Store/Concessions Merchandise Utilities Travel Other Operating Expenses (describe in detail) Total Other Operating Expenses Total Cash Expenses In -Kind Services - Describe in Detail Fire - Rescue County Total In -Kind Services TOTAL EXPENSES Actual FY2001-2002 Requested FY2002-2003 ' - - - - - - - - City of Miami Film, Arts, Culture and Entertainment Grant Application Revenues Note Fiscal Years are October 1 - September 30 I1. List all operating revenues. Round all figures to the nearest dollar (do not show cents). Provide information which represents the actual results of the two most recently completed fiscal years; expected total operating revenues in the current fiscal year; and oroiections for the next fiscal vear. In-kind contributions of goods and services (excluding valuations of volunteer hours), that have a fair market value representing al cash value offsets to actual operating expenses, and are recognized in your formal audit, may be included. Actual FY2001-2002 Requested FY2002-2003 Revenues Cash Revenues Admissions Contracted Service Revenues Outside Programs/Performances Tuition/Enrollment Fees Special Exhibition Fees Other Total Contracted Service Revenues Rental Vendor Fees Food Concession Revenues Merchandise Concession Revenues Corporate Contributions Private/Individual Contributions Foundation Grants Government Grants (identify Source) Federal State Local (Other than this request) Total Government Grants Other Revenue (Please Describe) Total Other Revenue Total Cash Revenues Total Value of In -Kind Services ( From Expense Page) TOTAL REVENUES - - - - - - - - - - - - 94/03/2093 11:32 93955793393 COCONUT GROVE EXPO C PACE 02 City of Miami Festivals, Arts, Culture and Entertainment Grant Application Summary Financial Information !Nate Fiscmi Years are Octobw 1 - Sepsrrnho► 30 f--, ;i" P tiED r ' Actual FY2001-,2002 Requested FY2002-2003 Total Revenues (Fxclud+ng This Request) Total Expenses Revenues Over (Under) Expenses Before Casio on Hand Cash on Hand Revenues and Cash on Hand over (Under) Expenses Grant Amount Requested - - - }' - f--, ;i" P tiED r ' TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorabley and bers o th City Commiss' Administrator/City Manager RECOMMENDATION S-CA1 through S-CA68 DATE : MA 17 W FILE : SUBJECT: Ratify, Approve, and Confirm the closing of all pending REFERENCES: emergency procurement files ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached sixty-eight (68) Resolutions, as noted on the chart attached and made apart hereof, by a four-fifths (4/5ths) affirmative vote, ratifying, approving, and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures and authorizing the closing of all open emergency procurement files through January 28, 2003. BACKGROUND At the request of the City Commission, the City Manager was given a directive to prepare a report and provide appropriate legislation to close all open emergency procurement files approved by the City Manager through January 28, 2003. Staff has compiled the attached report detailing all open emergency items requiring City Commission ratification for a grand total amount of $19,952,105.11. "," JA/LMH/MAR/adm ResoMemo DISCUSSED •+