HomeMy WebLinkAboutBack-Up DocumentsGRANT AWARD AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
City of Miami
KJT5RFPMWTK5
23.s.aa.900.071
This Agreement is by and between the State of Florida, Department of State, hereinafter referred to as the "Department," and theCity of
Miami hereinafter referred to as the "Grantee."
The Grantee has been awarded an African -American Historical and Cultural Grant by the Departtnent, grant number23.s.aa.900.071 for the
Project "2021 Barnyard Roof Replacement," in the amount of $359,260 ("Grant Award Armunt ). -the Department enters into this Agreement
and has the authority to administer this grant in accordance with Section 152 of the 2021-2022 General Appropriations Act and Section 197 of
the 2022-23 General Appropriations Act.
Funding for this grant is provided by the federal Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program established by the
American Rescue Plan, Pub. L. No. 117-2 (ARPA), as authorized by the Dep of the Treasury. Federal funds disbursed under this
program may only be used in compliance with ARPA, Treasury's regulations impast Act, applicable provisions of 2 CFR 200,
Uniform Adnin strative Requirements, Cost Principles, and Audit Requirements el A ids and all other applicable federal statutes,
regulations, and executive orders. For additional information about the S prograderam, see assistance Listing in SAM.gov under
assistance listing number (formerly known as CFDA number) 21.027. 0
in consideration of the mutual covenants and promises contained herein, the parOWee as follows:
Grant Purpose. This grant shallbe used exclusively for the " l Barta and Roof Replacement," the public purpose for which these
funds were appropriated. "
a. the Grantee shall perform the following Scope of Work
Grant funds will be used to faciRate the repair and restore Barnyard Comrrnnlity Center roof in Miami, Florida. Work items
include roof cleaning using gentlest possible in accordance with S01 standards, sealing laps and screws, waterproofing in
accordance with S01 standard n of new 2x6 fascia, installation of new gutters, and installation of new soffit. Grant funds will
also be used for professiona ecturaVengineering services.
All tasks associated with the Project shall meet the requirements set forth in this agreement.
b. The Grantee agrees to provide the following Deliverables and Performance Measures related to the Scope of Work for payments
to be awarded.
# Payment Deliverable Description Documentation Payment
Type Amount
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
I
Fixed
Price
Provide one (1) copy of the draft contract
with a professional architectural/engineering
consultant; one (1) copy of the project
timeline to the Department for review and
approval; one (1) copy of the Certificate of
Completion for participation in the Grants
Management Webinar demonstrating a
100/100 score on the AACH Grants
Management Quiz; one (1) copy of the
SAM.gov entity information form.
One (1) copy of the draft contract
with a professional
architectural/engineering consultant;
one (1) copy of the project timeline to
the Department for review and
approval; one (1) Certificate of
Completion demonstrating a 100/100
score on the AACH Grants
Management Quiz; one (1) copy of
the SAM.gov entity information form.
$89,815
2
Fixed
Complete and submit a completed Application
One (1) copy of a completed
$89,815
Price
and Certificate for Payment (AIA Document
Application and Certificate for
G702) and Schedule of Contract Values (AIA
Payment ( Document G702) and
Document G703), or their equivalents,
Schedu Contract Values (AIA
showing at least thirty percent (30%) of the
Doc t 3), or their
project completed for review and approval;
e alents, s g at least thirty
Photographic documentation of installed
.cent (30%) o project
project identification sign with Grant Fundin
com d; Photographic
Acknowledgement; documentation to support
entation of installed project
allpaid expenditures including detailed aid
i ication sign with Grant Funding
invoices, bank records, and canceled
Ac ledgement; documentation to
all paid expenditures
inc ding detailed paid invoices, bank
records, and canceled checks.
3
Fixed
Complete and Submit o ! (1) co --V
One (1) copy of a completed
$89,815
Price
completed Application and Certificate for
Application and Certificate for
Payment (AIA Document G702) and Schedule
Payment (AIA Document G702) and
of Contract Values (AIA Document, G703), or
Schedule of Contract Values (AIA
their equivalents, showing at least sixty
Document G703), or their
percent (60%) of the proje ompleted;
equivalents, showing at least sixty
documentation to support all paid
percent (60%) of the project
expenditures including detailed paid invoices,
completed; documentation to support
bank records, and canceled checks
all paid expenditures including
detailed paid invoices, bank records,
and canceled checks.
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
4
Fixed
Complete and submit an Application and
One (1) copy of the completed
$89,815
Price
Certificate for Payment (AIA Document
Application and Certificate for
G702) and Schedule of Contract Values (AIA
Payment (AIA Document G702) and
Document G703), or their equivalents,
Schedule of Contract Values (AIA
showing at least one hundred percent (100%)
Document G703), or their
of the project completed, including all
equivalents, showing at least one
retainage amounts paid, for review and
hundred percent (100%) of the
approval. In addition, a new/updated FMSF
project completed, including all
form (for previously extant structures over 50
retainage amounts paid; One (1) copy
years old); for the property and executed
of the new/updated FMSF form (for
Restrictive Covenant filed with the County
previously extant structures over 50
Clerk shallbe submitted prior to final
years old); One (1) copy of the
payment; a Single Audit Form shallbe
executed Res rictive Covenant filed
completed by the Grantee and submitted
with the C Clerk; One (1) Single
along with the Final Progress Report prior to
Audit F . documentation to
final payment; documentation to support all
sup all` � d expenditures
paid expenditures including detailed paid
ing detailed paid invoices, bank
invoices, bank records, and canceled checks.
ords, and canceled checks.
Totals
$359,260
Nk
C. The Grantee has provided an Estimated Project get NbaWreasle expenditures projected to accomplish the Grantee's
Scope of Work and Deliverables outlined inJORTWrt. ThL Budget provides details of how grant and match funds will be spent.
All expenditures shall be in accordance vAiWbudgeJ1v1,iich is lWrporated as part of this Agreement and entitled Attachtmnt A) and
must be incurred during the term of this AlFement, on 2 of this Agreement.
d. Should grant expenditures varrq4i�iired
budge ant armunt for any line item in Attachtr ent A (Estimated Project Budget) by more
than 20%, the Grantee shall to submit osal for revision of the Estimated Project Budget with a written explanation for
the reasons) for deviation(A-6mthe original �tima Proj ect Budget to the Division for review and written approval
2. Length of Agreement. This AgreMrnt shall begin on July 1, 2021, and shall end June 30, 2023, unless terminated in accordance with
the provisions of Section 33 of this Agreement. Contract extensions will not be granted unless Grantee is able to provide substantial
written justification and the Department apfroves such extension. The Grantee's written request for such extension must be submitted to
the Department no later than thirty (30) days prior to the termination date of this Agreement and no amendment will be valid until a written
amendment is signed by both parties as required in Section 7 and Section 15 of this Agreement.
3. Contract Administration. The parties are legally bound by the requirements of this Agreement. Each party's contract manager, named
below, will be responsible for monitoring its performance under this Agreement, and will be the official contact for each party. Any
notice(s) or other communications in regard to this agreement shall be directed to or delivered to the other party's contract manager by
utilizing the information below. Any change in the contact information below shall be submitted in writing to the contract manager within 10
days of the change.
For the Department:
Theo Smith
Florida Department of State
RA. Gray Building
500 South Bronough Street
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
Tallahassee, FL 32399
Phone: 850.245.6310
Email: Theo.Smith@dos.myflorida.com
For the Grantee:
Contact: Lillian Blondet
Address: 444 S.W. 2nd Avenue 5th Floor Miami Florida 33130-1910
Phone: 305.416.1536
Email: lblonde giniamigov.com
4. Grant Payments. All grant payrrents are requested online via h 2s//doserants.com by submitting a payment request with
documentation that the deliverable has been completed. The total grant award shall not exceed the Grant Award Amount, which shall be
paid by the Department in consideration for the Grantee's rnininnun performance as set forth by the terms and conditions of this
Agreement. Grant payrrent requests are not considered complete for purposes of payrrent until review of the deliverables for compliance
with the terms and conditions of this Agreement by the appropriate Department staff is lete and approval of the deliverable given.
The grant payn�nt schedule is outlined below:
a. All payments will be made in the amounts identified with the Deliverables in Sec ti 1 o , agreement.
b. All payments will be made in accordance with the completion of those Deliverables.
5. Electronic Payments. The Grantee can choose to use electronic transfer T) to receive grant payments. All grantees wishing to
receive their award through electronic ftmds transfer must submit a t osit Authorization form to the Florida Department of
Financial Services (DF S). If EFT has already been set up for the or the Grantee does not need to submit another authorization
form unless the organization has changed bank accounts. die authorization is accessible at baps://www.n�yfloridacfo.con /docs-
sf7accountirm and -auditing hbranes/vendors/vendor-relations/ al-2(e-direct- sit-vendors.ndVsfvrsn=eff728cf 16 where
information pertaining to payment status is also available.
6. Florida Substitute Form W-9. A complete Form issued by DFS is required from any entity that receives a payment
from the State of Florida that may be subj o 1099 reporting must have the correct Taxpayer Identification Number (TIN) and
other related information in order to report ac e tax inf tioz�Co the Internal Revenue Service (IRS). To register or access a Florida
Substitute Form W-9 visit http// dor. ridacfo.conf. A copy of the Grantee's Florida Substitute Form W-9 must be
submitted to the Department, quire " "in ' eoforwiththe executed Agreement.
7. Amendment to Agreement. Either party may request modification of the provisions of this Agreement by contacting the Department to
request an Atmndmnent to the Cott. Changes which are agreed upon shall be valid only when in writing, signed by each of the
parties, and attached to the original of this Agreement_ If changes are impleronted without the Department's written approval, the
organization is subject to noncompliance, and the grant award is subject to reduction, partial, or complete refund to the State of Florida
and termination of this agreement.
8. Financial Consequences. The Department shall apply the following financial consequences for failure to perform the rnininnun level of
services required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes.
a. Payn-rnts will be withheld for failure to complete services as identified in the Scope of Work and Deliverables, provide documentation
that the deliverable has been completed, or demonstrate the appropriate use of state or federal funds.
b. If the Grantee has spent less than the Grant Award Amount in state or federal funds to complete the Scope of Work, the final payment
will be reduced by an amount equal to the difference between spent state or federal dollars and the Grant Award Amount.
c. The Division may reduce individual payn-rnts by 10% if the completed deliverable is not consistent with any applicable historic
preservation standards as outlined in the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic
Preservation available online at hops://www.nps.Wy/subjects/historicpreservation/standards.htmor applicable industry standards.
The Department shall reduce total grant funding for the Project in direct proportion to any required match contributions not met by the end
of the grant period. This reduction shall be calculated by dividing the actual match amount by the required match amount indicated in the
Agreement and fr ltiplying the product by the Grant Award Amount indicated in the Agreement. Pursuant to Section 17, Grantee shall
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
refund to the Department any excess funds paid out prior to a reduction of total grant funding.
9. Additional Special Conditions.
a) For all projects involving development activities, the following special conditions apply:
i All project work shall be completed under the supervision of a licensed architect or licensed contractor.
ii All project work affecting a Historic Property must be in compliance with theSecretary of the Interior's Standards and
Guidelines for Archaeology and Historic Preservation available online at:
bh2s//www.U2s.g2v/subjects/lisiodoreservatiofVstandards.ftrn
iii. The Grantee shall provide photographic documentation of the Project activity. Guidelines regarding the photographic docunientation
are available online athttps//dos.myflorida.con historical/g ants/special-categoQrv-erants/
iv. Architectural Services
A. All projects shall require contracting for architectural/engineering services.
B. The Grantee may request a waiver of this requirement from the Department if they believe that the architectural/engineering
services are not needed for the Project. The Department shall e a reconnnendation to the Grantee after review of the
proposed work.
V. Architectural Docunrnts and Construction Contracts
The Grantee shall submit the architectural services contract to the nt for review and approval prior to final execution. In
addition, pursuant to Section 267.031(5)(i), Florida Statutes the Grantee shall submit architectural planning documents to the
Department for review and approval at the following stages of developmrent:
A. Upon completion of schematic design;
B. Upon completion of design development and outline specifications; and
C. Upon completion of 100% construction documents and project manual, prior to execution of the construction contract.
A For the construction phase of the Project, in addition to the review submissions indicated above, a copy of the construction contract
must be submitted to the Department for review and approval prior to final execution. Department review and approval of said
contracts shall not be construed as acceptance by or imposition upon the Departnennt of any financial liability in connection with said
contracts.
vii. For projects involving ground disturbance (examples include: historic budding or structure relocation, grading and site work,
installation of sewer and water lines, subgrade foundation repairs or damp proofing, construction of new foundations and installation
of landscape materials), the Grantee shall ensure that the following requirements are included in all contracts for architectural and
engineering services:
A. Ground disturbance around historic buildings or elsewhere on the site shall be minimized, thus reducing the possibility of damage
to or destruction of significant archaeological resources.
B. If an archaeological investigation of the Project site has not been completed, the architect or engineer shall contact the
Depantinent for assistance in determining the actions necessary to evaluate the potential for adverse effects of the ground
disturbing activities on significant archaeological resources.
C. Significant archaeological resources shall be protected and preserved in place whenever possible. Heavy machinery shall not be
allowed in areas where significant archaeological resources may be disturbed or damaged.
D. When preservation of significant archaeological resources in place is not feasible, a mitigation plan shall be developed in
consultation with and approved by the Division of Historical Resources, Bureau of Historic Preservation's Compliance Review
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
Section (contact information available online atwww.fiheritage.com). The mitigation plan shall be implemented under the
direction of an archaeologist meeting the Secretary of the Interiors' Professional Qualification Standards for Archaeology.
E. Documentation of archaeological investigation and required mitigation actions shall be submitted to the Compliance Review
Section for review and approval This docuinentation shall conform to theSecwtary of the Interior's Standards for
Archaeological Documentation, and the reporting standards of the Compliance Review Section set forth inChapter IA-46,
Florida Administrative Code.
b) For allprojects involving survey activities, the following special conditions apply:
i. The Grantee shall submit survey contracts to the Department for review and approval prior to execution.
iL A 1A-32 permit mist be obtained from the Division of Historical Resources, Bureau of Archaeological Research prior to the
beginairig of fieldwork conducted in state lands and a copy submitted to the Depattri t, if applicable.
E For historical structure and archaeological surveys, the Grantee shall fo �"w the historic structure and archaeological survey
guidelines as outlined in the documents found online at bos//dos.myflofid rnhistoncaV antslsmall matc ' - ants/. The survey
report shall conform to Chapter IA-46, Florida Administrative Co
c) Federal Coronavirus State and Local Fiscal Recovery Funds ( ) p Grant Sdbrecipients must comply with the Federa
Special Conditions contained in Attachtmnt C.
10. Credit Line(s) to Acknowiedlge Grant Funding. Pursuant to Section286'15, Florida Statutes, in publicizing, advertising or describing
the sponsorship of the program the Grantee shall include the following stdii r.
a. `This project is sponsored in part by the Department of State and the State o Florida." Any variation in this language mist receive prior
approval in writing by the Department.
b. All site -specific projects must include a Proj entili tionL*giwith the aforementioned language, that must be placed on site. The
cost ofpreparation and erection ofthe Pro identificansillowable project costs. Routine maintenance costs ofProject signs
are not allowable project costs. A photo of the afoi ign must be submitted to the Department as soon as it is erected.
11. Encumbrance of Funds. The Grantee shall execNd
ing contract for at least a part of the Scope of Work within six (6) months from
the date of execution of this Agreement ex elow.
a. Extension of Encumbranc eadline: TheXur&rance deadline indicated above may be extended by written approval of
the Department. To be eligib this extensthe Grantee mist detmnstrate to the Departi�nt that encumbrance of grant funding
and the required match by bind' ract(s) is achievable by the end of the requested extended encumbrance period. The Grantee's
written request for extension of the e rance deadline must be submitted to the Department no later than fifteen (15) days prior to
the encumbrance deadline indicated abo e.
b. Encumbrance Deadline Exception: For projects not involving contract services the Grantee and the Department shall consult on a case -
by -case basis to develop an acceptable encumbrance schedule.
12. Grant Reporting Requirements. The Grantee must submit the following reports to theDepartryient. All reports shall document the
completion of any deliverables/tasks, expenses and activities that occurred during that reporting period. All reports on grant progress vAl
be submitted online via Mips//doserants.com. If the Grant Period end date set forth in Section 2 is extended in accordance with
the requirements of Section 7 and Section 15 of this Agreement, additional quarterly progress reports shall be submitted until the expiration
ofthe Grant Period.
a. First Project Progress Report is due by July 15, 2022, for the period April 1 -June 30, 2022.
b. Second Project Progress Report is due by October 15, 2022, for the period July 1 September 30, 2022.
c. Third Project Progress Report is due by January 15, 2023, for the period October 1 - December 31, 2022.
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
d. Fourth Project Progress Report is due by April 15, 2023 for the period ending January 1 -March 31, 2023.
e. Fifth Project Progress Report is due by July 15, 2023, for the period ending April 1 - June 30, 2023.
£ Final Report. The Grantee mist submit a Final Report to the Division within one month of the Grant Period End Dateet forth in
Section 2 above. All final reports must document the completion of all deliverables/tasks, expenses and activities that occurred by the
Grant Period End Date. The Grantee may expend finds only for allowable costs resulting from obligations incurred during the specified
agreerrient period. Expenditures of state or federal financial assistance must be in compliance with the laws, rules, and regulations
applicable to expenditures of state and federal finds, including, but not ]united to, this Agreement, the Reference Guide for State
Expenditures, and 2 CFR Part 200.
13. Matching Funds. Grantee is not required to provide matching finds if the Grant Award Amount is equal to or less than
$500,000. However, if the Grant Award Amount is greater than $500,000, Grantee is required to provide a 50% match of the amount
above $500,000. The Grantee is responsible for any matching finds included in the budget in Attachment A, whether required or voluntary.
The Grantee roust submit documentation that the match requirements of this Agreement ve been met and provide to the Depamtinent
docurrientation evidencing expenses incurred to comply with this requirement.
14. Grant Completion Deadline. The grant completion deadline is the end date of. A nt set forth in Section 2 above. The Grant
Completion Deadline is the date when all grant and airy required match&h,ave bee out or incurred in accordance with the
work described in the Scope of Work, detailed in the Estimated Project Grantee finds it necessary to request an extension of
the Grant Completion Deadline, an Amen mnent to the Agreement musas per Seci m 7, and the stipulations in Section 15
must be met.
15. Extension of the Grant Completion Deadline. An extensir of the completion date must be requested at least thirty (30) days prior to
the end of the Grant Period and may not exceed six (6) months, tmhe Grantee can clearly demonstrate extenuating
circurtances: provided, however that under no circumstances may this Agre be extended beyond the period of performance for
use of SLFRF finds, as set forth by the Dep 'the Treasury. An exter�ating circurnstance is one that is beyond the control of the
Grantee, and one that prevents timely cor ple Project such as a natural disaster, death or serious i lness of the individual
responsible for the completion of the Project, Migation rel d to the Project, or failure of the contractor or architect to provide the services
for which they were contracted to provide. An exten circurns cce does not include failure to read or understand the administrative
requirements of a grant or failure to raise sufficie citing funds' Changes to the original completion deadline shall be valid only when
requested in writing approved by the Depmd,- n Amendment to the Agreement has been executed by both parties and attached
to the original of this Agreem Gran t p e documentation that a portion of the grant finds and match contributions are
encumbered and demonstrate he satisfactio f the epartmentthat project work is progressing at a rate such that completion is
achievable within the extended G eriod.
16. Non allowable Grant Expenditures. tee agrees to expend all grant finds received under this agreement solely for the purposes
for which they were authorized and approMEted. Expenditures (grant and match) shall be in compliance with applicable federal and state
statutes, regulations, the program guidelines, and this agreement. The following categories of expenditures are non -allowable for
expenditure of grant finds and as contributions to required match
a) Expenditures for work not included in the Scope of Work of the executed Grant Award Agreement;
b) Costs of goods and services not procured in accordance with procurement procedures set forth in the Grant Award Agreement and 2
CFR Part 200;
c) Expenses incurred or obligated prior to or after the Grant Period, as indicated in the Grant Award Agreement;
d) Expenditures of state or federal financial assistance not in compliance with the laws, rules, and regulations applicable to expenditures of
state and federal funds as outlined in the Departrwnt of Financial Services' Reference Guide for State Expenditures (revised 11/l/2019)
and 2 CFR Part 200.
e) Expenses associated with lobbying or attempting to influence Federal, State or local legislation, the judicial branch or any state agency,
0 For project activities directed at a Historic Property, expenditures for work not consistent with the applicable historic Preservation
Standards as outlined in the Secretary of the Interior's Guidelines ava>lable at www.nps.gov/tps/standards/treatment-guidelines-
2017.pdt standards available at http//wwwnps.gov/tps/standards.htm and nps.gov/history/local-law/arch—stnd".htm or applicable
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Grant ANard A�geement (African -American Qdtural and Historical (pant Progam)
industry standards;
g) Costs for projects having as their primary purpose the fullillnient of Federal or State regulatory requirements, including costs of
consultation and mitigation measures required under Section 106 of the N ational Historic Preservation Act of 1966, as amended, or
under Section 267.031, F.S.;
h) Projects directed at activities or Real Properties that are restricted to private or exclusive participation or access, which shall include
restricting access on the basis of sex, race, color, religion, national origin, disability, age, pregnancy, handicap or marital status;
i) Entertaintmnt, food, beverages, plaques, awards or gifts;
j) Costs not docutmnted in accordance with the provisions of the Grant Award Agreement;
k) Indirect costs including Grantee overhead, management expenses, general operating costs and other costs that are not readily
identifiable as expenditures for the materials and services required to complete the work identified in the Scope of Work in the Grant
Award Agreement. Examples of indirect costs include: rent/tmrtgage, utilities, janitorial services, insurance, accounting, intemet service,
monthly expenses associated to security systems, non -grant related administrative and clerical staff marketing and fundraising
activities;
1) Administrative and project management expenditures such as expenditures that are directly attributable to management of the grant -
assisted Project and meting the reporting and associated requirements of the Grant Awl Agreement;
m) Grantee operational support (ie., organization salaries not directly related to grant activities; travel expenditures; per diem; or supplies);
n) Insurance costs (Exception: costs for builder's risk, workers' compensation and con or's liability insurance);
o) Capital improvements to the interior of Religious Properties (Exception: repairs to ele" of the structural system Examples include:
foundation repairs, repairs to col unns, load bearing wall framing, roof framing, masonry r Vow and exterior door repairs and
restoration practices associated with the bolding envelope);
p) Accessibility improvements for Religious Properties;
q) Parking facilities, sidewalks, walkways, and trails that are the entire e ork landscaping fabrication or design of exhibits; or
commercial projects (coffee shops, cafes, and gifts shops as part of the is are allowable);
r) Furniture and equipment unnecessary to famish and operate a new or ' d fact ity as part of a Fixed Capital Outlay project.
Specific prior approval must be granted by the Department for all exp es e and equipment;
s) Costs associated with attending or hosting conferences, s s presentations (Exception: municipal or county required
public meetings necessary for completion of the grgEassisted t);
t) Travel expenditures, including those of personnel responible fo ins ofwork approved by the Department, administrative personnel,
contracted or subcontracted employees, er off-
for purposes of on -site or research osite; and
u) Tuition waivers, foes, and other non -granulated costs associatwith employing students for grant projects.
17. Unobligated and Unearned FundrTMM%mub11Wsts. In accordance with Section 215.971,Florida Statutes, the Grantee shall
refund to the State of Florida any balance of unobligatellkids which has been advanced or paid to the Grantee. In addition, funds paid in
excess of the ammunt to which the recipient is e led under the terms and conditions of the agreement must be refunded to the state
agency. Further, the recipient may expend funds o for allowable costs resulting from obligations incurred during the specified agreement
period. Expenditures of state or federal financial assistance mist be in compliance with the laws, rules, and regulations applicable to
expenditures of state and federal funds, inclug, but not limited to, the Reference Guide for State Expenditures and 2 CFR Part 200.
18. Repayment_ All refunds or repayments to be made to the Department under this Agreement are to be made payable to the order of the
"Department of State" and mailed directly to the following address: Florida Department of State, Attention: African-Ainerican Cultural and
Historical Grant Program,Departmentof State, 500 South Bronough Street Tallahassee, FL 32399. In accordance with Section
215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Grantee shall pay to the Department a
service fee of $15.00 or five percent (51/o) of the face amount of the returned check or draft, whichever is greater.
19. Single Audit Act. The Grantee is required to complete a Single Audit Act certification form through the Department of State grants
management system at Mips//doserants.com . Each grantee, other than a grantee that is a State agency, shall submit to an audit pursuant to
2 CFR 200, Subpart F - Audit Requirements, and Section 215.97,Florida Statutes See Attachment B for additional infonnation
regarding this requirement.
20. Retention of Accounting Records. Financial records, supporting docurnents, statistical records, and all other records including electronic
storage media pertinent to the Project shall be retained for a period of five (5) years after the close out of the grant. If any litigation or audit
is initiated, or claim made, before the expiration of the five-year period, the records shall be retained until the litigation, audit, or claim has
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
been resolved.
21. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of expenditures, copies of reports,
books, and related documentation available to the Department or a duly authorized representative of the State of Florida for inspection at
reasonable titms for the purpose of rr>aking audits, examinations, excerpts, and transcripts.
22. Obligation to Provide Public Access to Grant Records. The Department reserves the right to unilaterally cancel this Agreermnt in the
event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the
provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act The Grantee must immediately contact
the Department's Contract Manager for assistance if it receives a public records request related to this Agreement_
23. Restrictive Covenants. The Grantee and the Property Owner(s), if different, shall execute and file Restrictive Covenants with the Clerk
of the Circuit Court in the county where the property is located, prior to initial release of final paynient. The Restrictive Covenants shall
include at a minimunthe following provisions:
a. The Restrictive Covenants shall run with the title of the property, shall encumber the property and shall be binding upon the Grantee and
the Property Owner(s), if different, and their successors in interest for ten (10eye omhe date of the recordation of the Restrictive
Covenants for projects involving improvements to Real Propertyb. The Grantee and Property Owner(s) shall permit the Department to inspe�c�t'erty a all reasonable titms to determine whether
the Grantee and Property Owner(s) are in compliance with the terms of the Restrictive Covenants.
c. In the case of Historic Properties, the Grantee and Property Owner(s) shall maintain the property in accordance with the Secretary of
the Interior's Standards for the Treatment of Historic Properties.
d. In the case of Cultural Facilities, the Grantee and Property Owner(s) shall muirrtain the property as a building which is be used primarily
for the programming, production, presentation, exhibition or any combination of the above functions of any of the cultural disciplines
defined in Section 265.283(7), Florida Statute. These disciplines include, but are not limited to music, dance, theatre, creative writing
literature, architecture, painting sculpture, folk arts, photography, crafts, niedia arts, visual arts, programs of museum, and other such
allied, major art forms.
e. The Grantee and Property Owner(s) agree that no modifc-ations will be made to the property, other than routine repairs and
maintenance, without advance review and approval of the plans and specifications by the Departrrient.
£ The Restrictive Covenants shall contain the fo owing armrtiaation schedule of the repaynient of grant finds, should the Grantee or
Property Owner(s) or their successors in interesif violate the Restrictive Covenants.
i. Amortization Schedule for projects involving improvermnts to Real Property:
If the violation occurs within the first five (5) years of the effective date of these covenants, the Department shall be entitled to
return of the entire grant amount. If the violation occurs after the first five (5) years, the Department shall be entitled to return of the
entire grant ammunt, less 10% for each year past the first five (5).
g Other provisions as agreed upon by the Department and the Grantee.
24. Noncompliance with Grant Requirements. Any Grantee that has not submitted required reports or satisfied other administrative
requirermnts for this grant or other grants from any other Florida Department of State (DO S) Division will be in noncompliance status and
subject to the DOS Grants Compliance Procedure. Grant compliance issues must be resolved before a grant award agreermnt may be
executed, and before grant payments for any DOS grant may be released.
25. Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record of the use of all grant
funds as follows:
a. The accounting system must be able to specifically identify and provide audit trays that trace the receipt, maintenance, and expenditure
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Grant ANard A�geement (African -American GAtural and Historical (pant Progam)
26.
27.
28.
29
of state finds;
b. Accounting records must adequately identify the sources and application of fiarids for all grant activities and must classify and identify
grant finds by using the sarre budget categories that were approved in the grant application If Grantee's accounting system
accurrulates data in a different format than the one in the grant application, subsidiary records mist docutr ent and reconcile the amounts
shown in the Grantee's accounting records to those amounts reported to the Departtnt.
c. An interest -bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses
described in the Scope of Work and detailed in the Estimated Project Budget.
d. The naarr e of the account(s) must include the grant award nnunber,
e. The Grantee's accounting records must have effective control over and accountability for all finds, property, and other assets; and
£ Accounting records must be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and post -
audit (such as invoices, bills, and canceled checks).
Availability of Funds. The State of Florida's performance and obligation to pa under this Agreernt are contingent upon an annual
appropriation by the Florida Legislature, or the United States Congress in the casa federally funded grant. In the event that the state or
federal finds upon which this Agreernt is dependent are withdraw Ahis Agreement will be automatically terminated and
the Department shall have no further liability to the Grantee, beyond those amounts already released prior to the termination date. Such
termination will not affect the responsibility of the Grantee under this A etnent those finds previously distributed. In the event of a
state revenue shortfall, the total grant may be reduced accordingly.
Independent Contractor Status of (
performance of this Agreement, shall ac
state. The Grantee is not entitled to accr
connected with employment by the State
-es that its officers, agents and employees, in
not as officers, agents, or employees of the
ment benefits and any other rights or privileges
Grantee's Subcontractors. The Grantee All be responsible for work perforiod and all expenses incurred in connection with this
Agreement. The Grantee may subcontract, as necessary, to perforrippffie services and to provide commdities required by this Agreerr-cnt.
The Department shall not be liable to a CO'ub'r(s) for any expenses or liab>7ities incurred under the Grantee's subcontract(s), and
the Grantee shall be solely liable to its cto or all expenses and liabilities incurred under its subcontract(s). The Grantee mist
take the necessary steps to ensure that eac its ntractors will be deemed to be "independent contractors" and will not be
considered or permitted to be agents, servants, jo ventures, or partners of the Department.
Liability. The Department will not assume ary- lMility for the acts, omissions to act, or negligence o f the Grantee, its agents, servants, or
employees; nor may the Grantee exclude liability for its own acts, omissions to act, or negligence, to the Department.
a. The Grantee shall be responsible for clairris of any nature, including but not limited to injury, death, and property damage arising out of
activities related to this Agreement by the Grantee, its agents, servants, employees, and subcontractors. The Grantee, other than a
Grantee which is the State or the State's agencies or subdivisions, as defined in Section 768.28,Florida Statutes, shall indemnify and
hold the Departmentharmless from any and all clairris of any nature and shall investigate all such clairris at its own expense. If the
Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with that Section
b. Neither the state nor any agency or subdivision of the state waives any defense of sovereign imrnrnnity, or increases the limits of its
liability, by entering into this Agreement.
c. The Department shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this Agreement.
d. The Grantee shall be responsible for all work performed and all expenses incurred in connection with the Project. The Grantee may
subcontract as necessary to perform the services set forth in this Agreement, including entering into subcontracts with vendors for
services and commodities; and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor
for any expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract.
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Grant ANard A�geement (African -American GAtural and Historical (pant Progam)
30. Strict Compliance with Laws. The Grantee shallperform all acts required by this Agreermnt in strict conformitywith allapplicable laws
and regulations of the local, state and federal law.
31. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement, or against any applicant for
employnient because of race, color, religion, gender, national origin, age, pregnancy, disability or marital status. The Grantee shall insert a
similar provision in all of its subcontracts for services under this Agreemient.
32. Breach of Agreement. The Department will demand the return of grant fitrids already received, will withhold subsequent paynients,
and/or will terminate this agreermnt if the Grantee improperly expends and manages grant fitrids, fails to prepare, preserve or surrender
records required by this Agreermnt, or otherwise violates this Agreement.
33. Termination of Agreement.
a. Termination by the Depa.rtrment. The Department will terminate or end this Agreement if the Grantee fails to fulfill its obligations
herein. In such event, the Departnient will provide the Grantee a notice of its violation by letter, and shall give the Grantee fifteen
(15) calendar days from the date of receipt to cure its violation. If the violation is not cured within the stated period,
the Department will terminate this Agreement. The notice of violation letter shall be delivered to the Grantee's Contract Manager,
personally, or mailed to his/her specified address by a method that provides proof of receipt. In the event that
the Departmentterminates this Agreement, the Grantee will be compensated for any work completed in accordance with this
Agreermnt, prior to the notification of termination, if the Department deems this reasonable under the circurnstances. Grant funds
previously advanced and not expended on work completed in accordance with this Agreement shall be returned to the Department,
with interest, within thirty (30) days after termination of this Agreement. The Departrnentdoes not waive any of its rights to
additional damages, if grant funds are returned under this Section
b. Termination for convenience. The Department or the Grantee may terminate the grant in whole or in part when both parties agree
that the continuation of the Project would not produce beneficial results commensurate with the further expenditure of funds. The
two parties will agree upon the termination con ' 'ons, inc the effective date, and in the case ofpariial terminations, the portion
to be terminated.
c. Termination by Grantee. The Gran y unila ally cane e grant at any titm prior to the first paynient on the grant although
the Department must be notified in writing prior to cancellation After the initial payn>ent, the Project may be terminated, modified,
or amended by the Grantee only by rnutual agreement of the Grantee and theDepartruent. Request for termination prior to
completion mist fully detail the reasons for the action and the proposed disposition of the uncompleted work.
34. Preservation of Remedies. No delay or omission to exercise any right, power, or remedy accruing to either party upon breach or
violation by either party under this Agreement, shall impair any such right, power or remedy of either party, nor shall such delay or omission
be construed as a waiver of any such breach or default, or any similar breach or default.
35. Non -Assignment of Agreement. The Grantee may not assign, sublicense nor otherwise transfer its rights, duties or obligations under this
Agreermnt without the prior written consent of the Department, which consent shall not unreasonably be withheld. The agreement
transferee mist demonstrate compliance with the requirements of the Project. If the Department approves a transfer of the Grantee's
obligations, the Grantee shall remain liable for all work performed and all expenses incurred in connection with this Agreement. In the event
the Legislature transfers the rights, duties, and obligations of theDepartmentto another governtrental entity pursuant to Section
20.06, Florida Statutes, or otherwise, the rights, duties, and obligations under this Agreermnt shall be transferred to the successor
govenumental agency as if it was the original party to this Agreement.
36. Required Procurement Procedures for Obtaining Goods and Services.
a. The Grantee shall provide maximum open competition when procuring goods and services related to the grant -assisted
project. Procurement documentation supporting nraxinnum open competition must be submitted to the Departrrient for review and
approval prior to execution ofprcject contracts.
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
b. Grantee's procurement standards must be consistent with 2 C.F.R. §§ 200.317 — 200.327, as applicable. All procurement
transactions for goods or services must be conducted in a manner providing full and open competition, consistent with the standards
outlined in 2 C.F.R. §200.320, which allows for non competitive procurements only in circumstances where at least one of the four
applicable conditions provided are met; provided, however, that 2 C.F.R. §200.320(c)(4) is not applicable to SLFRF program
awards.
37. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections
112.311 through 112.326, Florida Statutes, and afir-nis that it will not enter into or maintain a business or other relationship with any
employee of the Departtmnt of State that would violate those provisions. the Grantee fiuther agrees to seek authorization from the General
Counsel for the Department of State prior to entering into any business or other relationship with a Departtmnt of State Employee to avoid
a potential violation of those statutes.
38. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the Grantee and of any legal entity
that succeeds to the obligations of the Department of State.
39.
40.
41
42.
No Employment of Unauthorized Aliens. The employment of unauthorized aliens b Grantee is considered a violation of Section
274A (a) of the Immigration and N ationality Act. If the Grantee knowingly emplo uthorized aliens, such violation shall be cause for
unilateral cancellation of this Agreement.
Severability. If any term or provision of the Agreement is found to be >7leg d unentorcea the remainder wil remain in full force and
effect, and such term or provision shall be deemed stricken.
Americans with Disabilities Act. All programs and facilities related to this Agreement trust meet the standards of Sections 553.501-
553.513, Florida Statutes, and the Americans with Disab ties Act of 1990 as amended (42 U.S.C. 12101,et seq.), which is
incorporated herein by reference.
Governing Law. This Agreement shall be construed, performed andenforceni all respects in accordance with the laws and rules of
Florida. Venue or location for any legal action axis j this Agreement will be in Leon County, Florida.
Page: 12
Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
43. Entire Agreement. The entire Agreerrent ofthe parties consists ofthe following documents:
a. This Agreement
b. Estimated Project Budget (Attachment A)
c. Single Audit Act Requirenents and Exhibit I (Attachment B)
d. Federal Special Conditions (Attachnent C)
e. Certification Regarding Debarrrent, Suspension, Ineligibility and Vohnita.ry Exclusion Lower Tier Covered Transactions (Attachnent
D)
In acknowledgment of this grant, provided from funds appropriated in the Florida FY2021-22 General Appropriation Act, the
Florida FY2022-23 General Appropriation Act and the federal Coronavirus State Fiscal Recovery Fund (Public Law 117-2), 1
hereby certify that 1 have read this entire Agreement, andwill comply with all of its requirements.
Department of State: Grantee:
Division Director
Division of
Date
By:
Authorizing Official for the Grantee
Typed name and title
Date
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
ATTACHMENT A
Estimated Project Budget
Description
Grant Funds
Cash Match
In Kind Match
Other
Clean Metal Roof using gentlest means possible in
accordance with S01 Standards
$12,100
$0
$0
Seal Laps and Screws
$44,006
$0
$0
Waterproofing in accordance with S01 Standards
$184,4
$0
$0
Installation of New 2x6 Fascia
$0
$24,350 $0
$0
Install New Gutters
$0
Install New Soffit
JO,290 $0
$0
Architectural/Engineering Services $33,664
$0
$0
Subtotals $ 260
$0
$0
Totals $359,260
$0
$0
Page: 14
Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
ATTACHMENT B
FEDERAL AND STATE OF FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the
Department of State as described in this Addendum to the Grant Award Agreernerit.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section 215.97, Florida
Statutes (F. S.), as revised (see AUDITS below), monitoring procedures may include, but not be limited to, on -site visits by Department of State
staff limited scope audits as defined by 2 CFR §200.425, or other procedures. By entering into this agreement, the recipient agrees to comply
and cooperate with any monitoring procedures or processes deemed appropriate by the Depnt of State. In the event the Department of
State determines that a ]united scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions
provided by Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any
inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer' ) or Auditor General
AUDITS ,
Part 1: Federally Funded
This part is applicable if the recipient is a state or local
§200.70.
ization as defined in 2 CFR §200.90, §200.64, and
1. A recipient that expends $750,000 or more in f ral awards in Mal year must have a single or program -specific audit conducted in
accordance with the provisions of 2 CFR 200 part F - Audit Requirernts. EXHIBIT 1 to this agreernt lists the federal resources
awarded through the Department of State is agre In determining the federal awards expended in its fiscal year, the recipient
shall consider all sources of federal awards, includ' resources received from the Department of State. The determination of
amounts of federal awards expendee�be in accordance with the guidelines established in 2 CFR §§200.502-503. An audit of the
recipient conducted by the AuAu k r' ° era m accordaijW with the provisions of 2 CFR §200.514 will nret the requirernts of this Part.
'Ado 1W
2. For the audit requirements addressed in Pa)I,- agraph 1, the recipient shall fulfill the requirernts relative to auditee responsibilities as
provided in 2 CFR §§200.508-5
3. A recipient that expends less than $750, m federal awards in its fiscal year is not required to have an audit conducted in accordance
with the provisions of 2 CFR 200, Subpart F - Audit Requirements. If the recipient expends less than $750,000 in federal awards in its
fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirernts, the
cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained
from other than federal entities).
The Internet web addresses listed below will assist recipients in locating docutr ents referenced in the text of this agreement and the interpretation
of compliance issues.
U.S. GoverrnnentPrinting Office www.ecfr.gov
Part H: State Funded
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2), F.S.
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
In the event that the recipient expends a total atmunt of state financial assistance equal to or in excess of $750,000 in any fiscal year of
such recipient (for fiscal years ending June 30, 2017, and thereafter), the recipient mist have a state single or project -specific audit for
such fiscal year in accordance with section 215.97, F.S.; Rule Chapter 69I-5, F.A.C., State Financial Assistance; and Chapters 10.550
(local goverriniental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General EXHIBIT 1 to this
agreement lists the state financial assistance awarded through the Department of State by this agreement. In determining the state financial
assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance
received from the Depa.itnient of State, other state agencies, and other nonstate entities. State financial assistance does not include federal
director pass -through awards and resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of
section 215.97(8), F. S. This includes submission of a financial reporting package as defined by section 215.97(2), F. S., and Chapters
10.550 (local goverininental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General
If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending June 30, 2017, and
thereafter), an audit conducted in accordance with the provisions of section 215.97, F. S., is not required. If the recipient expends less than
$750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of section
215.97, F. S., the cost of the audit must be paid from the nonstate entity's resources (ie., the cost of such an audit must be paid from the
recipient's resources obtained from other than state entities).
The Internet web addresses listed below wit assist recipients in locating
of compliance issues.
State ofFlorida Department of Financial Services (Chief Financial C
bap://www. Wjoridac fo. com�
in the text of this agreement and the interpretation
State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act) http//www.leg state.flus/
Part 111: Report Sub><rission
1. Copies ofreporting packages for audits co din accordance with 2 CFR 200, Subpart F - Audit Requirements, and required by
Part I of this agreement shallbe submitted, when required by 2 CFR §200.512, by or on behalf of the recipient directly to each of the
following:
A the Depa.itrnent of State through the https//dosgrants.com grants management system
B. -the Federal Audit Clearinghouse (FAC) as provided in 2 CFR §200.36 and §200.512.
The FAC's website provides a data entry system and required fares for submitting the single audit reporting package. Updates to
the location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by Part II of this agreement shall be submitted by or on behalf of the
recipient direct to each of the following.
A. the Depa.itnient of State through the hops//dosgmrjts.conY grants management system
B. 1he Auditor General's Office at the following address:
Auditor General
Local Govemn ent Audits/342
Claude Pepper Building Room 401
Page: 16
Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website (httpsJauditor.provides instructions for filing an electronic copy of a financial reporting
package.
Any reports, management letters, or other information required to be submitted to the Department of State pursuant to this agreement
shall be submitted timely in accordance with 2 CFR §200.512, section 215.97, F.S., and Chapters 10.550 (local governtmntal
entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200,
Subpart F - Audit Requirerr ents, or Chapters 10.550 (local govemrriental entities) and 10.650 (nonprofit and for -profit organizations),
Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient m correspondence
accompanying the reporting package.
Part 1V: Record Retention
The recipient shall retain sufficient records derronstrating its compliance with the to kvic`d(s) and this agrees ent for a period of five
years from the date the audit report is issued, and shall allow the Department of , or its d signee, the CFO, or Auditor General access to
such records upon request. The recipient shall ensure that audit working papelir made available tc Department of State, or its designee,
the CFO, or Auditor General upon request for a period of at least three ye,%mYle the audit report is issued, unless extended in writing
by the Department of State.
1`
Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
Page: 17
EXHIBIT 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE
FOLLOWING:
Department of the Treasury, Coronavirus State and Local Fiscal Recovery Funds, Assistance Listing n nber (fonnerly known as CFDA
number) 21.027. $359,260
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT ARE AS FOLLOWS:
As contained in 2 CFR Part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and 31
CFR Part 35, Subpart A — Coronavirus State and Local Fiscal Recovery Funds.
FOLLOWING: IV
Not applicable
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Not applicable.
COMPLIANCE REQUIREMENTS p
ABSTATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT AREAS FOLLO
Not applicable.
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
ATTACHMENT C
FEDERAL SPECIAL CONDITIONS
In addition to the terms and conditions contained in this agreement and the program guidelines generally applicable to grants awarded by the
Department, African Arrencan Cultural and Historical Grants, as federal pass -through grants, are also subject to additional federal requirements
for use of SURF fyjds. The SURF awards are generally subject to the requirements set forth in the UniformAdnir strative Requirements,
Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200 (the "Uniform Guidance'). In all instances, Applicant
Organizations should review the Uniform Guidance requirements applicable to your organisation's use of SURF funds, and SURF -funded
projects.
The following sections provide a general summary of compliance responsibi ities under applicable federal statutes and regulations, including the
Uniform Guidance, as described in the 2020 OMB Compliance Supplement Part 3. Compliance Requirements (issued August 18, 2020). Note
that the descriptions below are only general summaries and all recipients and subrecipients of SURF funds are advised to carefully review the
Uniform Guidance requirements and any additional regulatory and statutory requirements appfic to the program
Grantee, as a subrecipient of federal funds, should ensure they remain in compliance with Award Terms and Conditions.
1. Allowable Costs/Cost Principles.As outlined in the Uniform Guidance 2 CFR 200, Subpart E regarding Cost Principles,
allowable costs are based on the premise that a recipient is responsible for the effective administration of Federal awards, application of
sound management practices, and administration of Federal Iiii-idsit a mane,&nsistent with the program objectives and terms and
conditions of the award. As such, the Department wX implement robust internal controls and effective tmnitoring of subrecipients to
ensure compliance with the Cost Principles, which are important for building t and accountability. SURF Funds maybe, but are not
required to be, used along with other funding sources for a given project. No t SURF Funds may not be used for a non -Federal
cost share or match where prohibited by other Federal programs, e.g, funds rrm t be used for the State share for Medicaid.
Jop
2. Cash Management. SURF payn�nts madelo recipients 1�4ect to the requirements of the Cash Management Improvement
Act and Treasury's implementing regulatio 31 CF part 205 or 2 CFR 200.305(b)(8)-(9). As such, recipients can place funds in
interest -bearing accounts, do not need t interest Treasury, and are not limited to using that interest for eligible uses under the
SURF award. oft
3. Equipment and Real Property N a`nageme y purchase of equipment or real property with SLFRF funds (as approved by the
Depart�nt) must be consistent wkh the Uniform Guidance at 2 CFR Part 200, Subpart D. Equipment and real property acquired
under this program mist be used for the on fly authorized purpose. Consistent with 2 CFR 200.311 and 2 CFR 200.313, a1ry
equipment or real property acq" d using RF funds shall vest in the non -Federal entity. Any acquisition and maintenance of
equipment or real property must a fiance with relevant laws and regulations.
4. Period of Performance. All SURF funds remain subject to statutory requirements that they mist be used for costs incurred by the
recipient during the period that begins on March 3, 2021, and ends on December 31, 2024, and that award funds for the financial
obligations incurred by December 31, 2024 must be expended by December 31, 2026. Any funds not used must be returned to
Treasury.
Procurement, Suspension & Debarment.Recipients are responsible for ensuring that any procurement using SURF funds, or
payments under procurement contracts using such funds are consistent with the procurement standards set forth in the Uniform
Guidance at 2 CFR 200.317 through 2 CFR 200.327, as applicable. The Uniform Guidance establishes in 2 CFR 200.319 that all
procurement transactions for property or services mist be conducted in a manner providing full and open competition, consistent with
standards outlined in 2 CFR 200.320, which allows for noncompetitive procurements only in circurrntances where at least one of the
conditions below is true: the item is below the micro -purchase threshold; the item is only available from a single source; the public
exigency or emergency wil not permit a delay from publicizing a competitive solicitation; or after solicitation of a number of sources,
competition is determined inadequate. Recipients mist have and use documented procurement procedures that are consistent with the
standards outlined in 2 CFR 200.317 through 2 CFR 200.320. The Uniform Guidance requires an infrastructure for competitive
Page: 19
Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
bidding and contractor oversight, including maintaining written standards of conduct and prolubitions on dealing with suspended or
debarred parties. Your organization must ensure adherence to all applicable local, State, and federal procurement laws and regulations.
6. Program Income. Generally, program income includes, but is not limited to, income from fees for services perfortr ed, the use or rental
or real or personal property acquired under Federal awards and principal and interest on loans made with Federal award funds.
Program income does not include interest earned on advances of Federal funds, rebates, credits, discounts, or interest on rebates,
credits, or discounts. Recipients of SLFRF funds should calculate, document, and record the organization's program income. Additional
controls that your organization should implement include written policies that explicitly identify appropriate allocation methods,
accounting standards and principles, compliance monitoring checks for program incone calculations, and records. The Uniform
Guidance outlines the requirements that pertain to program incorre at 2 CFR 200.307. Treasury intends to provide additional guidance
regarding program income and the applicationof2 CFR200.307(e)(1), includingwithrespect to lending programs.
Reporting. All recipients of federal funds must complete financial, performance, and compliance reporting. Expenditures may be
reported on a cash or accrual basis, as long as the methodology is disclosed and consistently applied. Reporting must be consistent with
the definition of expenditures pursuant to 2 CFR 200.1. Your organizatiA
ropriately maintain accounting records for
compiling and reporting accurate, compliant financial data, in accordance te accounting standards and principles. In
addition, where appropriate, your organization needs to establish controls totion and timely submission of all mandatory
performance and/or compliance reporting to the Department, for use in its reqto Treasury.
8. SAM.gov Requirements.All eligible recipients are also req ' to ha active registration with the System for Award
Management (SAM) (https:/wwwsam.gov). To ensure titrrly rece Treasury has stated that Non entitlement Units of
Goveriunent (NEUs) who have not previously registered with SA may do so after receipt of the award, but before the
submission of mandatory reporting.
10.
11
Recordkeeping Requirements. Generally, your organizat ecords and financial documents for five years after all
funds have been expended or returned to TreraZulry Treas r request transfer of records of long-term value at the end of such
period. Wherever practicable, such records uld be tollecte ,transmitted and stored in open and machine readable forn7ats. Your
organization must agree to provide or available such records to Treasury upon request, and to any authorized oversight body,
including but not limited to the Govemme Accountability Office ('GAO'), Treasury's Office of Inspector General ("OIG'), and the
Pandemic RefiefAccountability C2jWec (" PRAC').
Single Audit RequiremelAkRecipients and spore nts that expend rnore than $750,000 in Federal awards during their fiscal year
will be subject to an audit t1kthe Single Nu it Act and its implementing regulation at 2 CFR Part 200, Subpart F regarding audit
requirements. Recipients and s ients ma also refer to the Office of Management and Budget (OMB) Compliance Supplements
for audits of federal funds and relat dance and the Federal Audit Clearinghouse to see examples and single audit submissions.
Civil Rights Compliance. Recipients of Federal financial assistance from the Treasury are required to meet legal requirements relating
to nondiscrimination and nondiscriminatory use of Federal funds. Those requirements include ensuring that entities receiving Federal
financial assistance from the Treasury do not deny benefits or services, or otherwise discriminate on the basis of race, color, national
origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity), in accordance with
the following authorities: Title VI of the Civil Rights Act of 1964 (Title VI) Public Law 88-352, 42 U.S.C. 2000d-1 et seq., and the
Department's implementing regulations, 31 CFR part 22; Section 504 of the Rehabilitation Act of 1973 (Section 504), Public Law 93-
112, as amended by Public Law 93-516, 29 U.S.C. 794; Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. 1681
et seq., and the Department's implementing regulations, 31 CFR part 28; Age Discrimination Act of 1975, Public Law 94-135, 42
U.S.C. 6101 et seq., and the Departruent implementing regulations at 31 CFR part 23. In order to carry out its enforcerrent
responsibilities under Title VI of the Civil Rights Act, Treasury will collect and review information from recipients to ascertain their
compliance with the applicable requirements before and after providing financial assistance. Treasury's implementing regulations, 31
CFR part 22, and the Departruent of Justice (DOJ) regulations, Coordination of Non-discrimination in Federally Assisted Programs, 28
CFR part 42, provide for the collection of data and information from recipients (see 28 CFR 42.406). Treasury may request that
recipients submit data for post -award compliance reviews, including information such as a narrative describing their Title VI compliance
status.
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
12. General Federal Regulations. Recipients shallcomply with the regulations listed in 2 CFR 200, 48 CFR 31, and 40 U. S.C. 1101?t
sequence.
13. Rights to Patents and Inventions Made Under a Contract or Agreement.Rights to inventions made under this assistance
agreement are subject to federal patent and licensing regulations, which are codified at Title 37 CFR Part 401 and Title 35 U.S.C. 200
through 212.
14. Compliance with the Trafficking Victims Protection Act of 2000 (2 CFR Part 175).Recipients, their employees, subrecipients
under this award, and subrecipients' employees may not:
i Engage in severe forms of trafficking in persons during the period of time that the award is in effect;
ii. Procure a commercial sex act during the period of titm that the award is in effect; or
iii. Use forced labor in the performance of the award or subawards under the award.
15. Whistleblower Protection. Recipients shall comply with U.S.C. §4712, Enha nt of Recipient and Subrecipient Employee
Wlbstleblower Protection This requirement applies to all awards issued after July 13 and effective December 14, 2016 has been
permanently extended (Public Law (P.L.) 114-261).
i. This award, related subawards, and related contracts over the sind acquisition shold and all employees working on this
award related subawards, and related contracts over the simplified acq ' ition thresho are subject to the whistleblower rights
and remedies in the pilot program on award recipient empi(yee w ower protections established at 41 U.S.C. 4712 by
section 828 of the National Defense Authorization Act for Fiscal 013 (P.L. 112-239).
it.Recipients, their subrecipients, and their contractois� aded contra over the simplified acquisition threshold related to this
award, shall inform their employees in writing in theVY-cdo ge of the workforce, of the employee whistleblower
rights and protections under41 U.S.C.47
iii. The Recipient shall insert this clause°s Para in all subawardsand in contracts over the s' lified ac uisition
� g P> � qthreshold related to this award; best efforts should beinclude this clause, including this paragraph C in any subawards
and contracts awarded prior to the e%etiviq date of this provision.
16. Notification of Terminatio ,(2 CF 0. n accordance with 2 CFR § 200.340, in the event that the Agreement is
terminated prior to the en the period o o ce due to the Recipient's or subcontractor's material failure to comply with
Federal statutes, regulations -the terns and ditions of this Agreement or the Federal award, the termination shallbe reported to the
Office of Management and Budget (OM esignated integrity and performance system, accessible through System for Award
Management (SAM) currently the dee Perfonnance and Integrity Information System (FAPIIS). The Non -Federal Entity
wil notify the Recipient of the termina and the Federal requirement to report the termination in FAPIIS. See 2 CFR § 200.340 for
the requirements of the notice and the Recipient's rights upon termination and following termination.
17. Additional Lobbying Requirements.
i The Recipient certifies that no funds provided under this Agreement have been used or wil be used to engage in the lobbying of
the Federal Govemnient or in Migation against the United States unless authorized under existing law.
ii. The Lobbying Disclosure Act of 1995, as amended (2 U.S.C. § 160 letseq.), prohibits any organization described in Section
501(c)(4) of the Internal Revenue Code, from receiving federal funds through an award, grant (and/or subgrant) or loan unless
such organization warrants that it does not, and will not engage in lobbying activities prohibited by the Act as a special condition
of such an award, grant (and/or subgrant), or loan. This restriction does not apply to loans made pursuant to approved revolving
loan programs or to contracts awarded using proper procuren-cnt procedures.
iii. Pursuant to 2 CFR §200.450 and 2 CFR §200.454(e), the Recipient is hereby prolnbited from using funds provided by this
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
Agreement for membership dues to any entity or organization engaged in lobbying activities.
18. Compliance with Assurances. Recipients shall comply with any and all applicable assurances made by the Department or the
Recipient to the Federal Governmrient during the Grant application process.
19. Federal Reporting Requirements (FFATA). Grant Recipients awarded a new Federal grant greater than or equal to $30,000
awarded on or after October 1, 2015, are subject to the FFATA the Federal Funding Accountabiity and Transparency Act
("FFATA') of 2006. The FFATA legislation requires that information on federal awards (federal financial assistance and expenditures)
be made available to the public via a single, searchable website, which is www.USASpendungov. The Grantee agrees to provide the
information necessary, within one (1) month of execution, for the Department to comply with this requirement.
20. 2 CFR Part 200 Appendix 2 — Contract Provisions for Non Federal Entity Contracts Under Federal Awardsln addition to
other provisions required by the Federal agency or non -Federal entity, all contracts made by the non -Federal entity under the Federal
award nIllst contain provisions covering the following, as applicable.
i. Contracts for more than the simplified acquisition threshold, which is the inflatioi adjusted amount determined by the Civilian
Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, mriust
address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and
provide for such sanctions and penalties as appropriate.
iL All contracts in excess of $10,000 mrust address termination for e and for convenience by the non -Federal entity including
the mammer by which it will be effected and the basis for settle
iii Equal Employment Opportunity. Except as otherwise prove CFR Part 6 all contracts that meet the definition of
"federally assisted construction contract' in 41 CFR Part 60- include the equal opportunity clause provided under 41
CFR 60-1.4(b), in accordance with Executive Order 11246, "Eq loyment Opportunity' (i0 FR 12319 12935, 3 CFR
Par 1964-1965 Comp., p. 339), as amended by Execu' Order 75, "Amending Executive Order 11246 Relating to
Equal Employment Opportunity," and implerricnting regulate R art 6 "Office of Federal Contract Compliance
Programs, Equal Employment Oppomtuni artrrient of La or."
iv. Davis -Bacon Act, as amended 40 U-3148). When required by Federal program legislation, all prime construction
contracts in excess of $2,000 awarded by non ederal entities rust include a provision for compliance with the Davis -Bacon
Act (40 U.S.C. 3141-3144 and 3146-3148) anted by Department of Labor regulations (29 CFR Part S "Labor
Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Constructioff). In accordance with
the statute, contractors uired to pay wages to laborers and mechanics at a rate not less than the prevaft wages
specified in a wage tion made by td*ecretary of Labor. In addition, contractors must be required to pay wages not
less than once a w The non Fe4l entity mist place a copy of the current prevaft wage determination issued by the
Department of Labor ch sofic i . The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage tion. The non -Federal entity must report all suspected or reported violations to the Federal
awarding agency. The contr mist also include a provision for compliance with the Copeland "Anti Kickbacl7' Act
U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part I "Contractors and Subcontractors on
Public Bolding or Public Work Financed in Whole or in Part by Loans or Grants from the United States'). The Act provides
that each contractor or subrecipient rust be prohibited from inducing by any roans, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -
Federal entity mist report all suspected or reported violations to the Federal awarding agency.
The Davis -Bacon Act requirements do not apply to projects funded solely with award funds from the SLFRE
Recipients may be otherwise subject to the requirements of the Davis -Bacon Act, when SLFRF award funds are
used on a construction project in conjunction with funds from another federal program that requires enforcement of
the Davis -Bacon Act.
V. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non -
Federal entity in excess of $100,000 that involve the employment of mechanics or laborers rest include a provision for
compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations GECFR Part �. Under 40
U.S.C. 3702 of the Act, each contractor mist be required to compute the wages of every mechanic and laborer on the basis of
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is
compensated at a rate ofnot less than one and a halftimes the basic rate ofpay for allhours worked in excess of 40 hours in the
work week. The requirements of40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic
mist be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or
contracts for transportation or transmission of intelligence.
A Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "finding agreement'
under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or
nonprofit organization regarding the substitution of parties, assigntmnt or performance of experitmntal, developmental, or
research work under that "finding agreement," the recipient or subrecipient must comply with the requirements of37 CFR Part
4 11 "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Govenunent Grants, Contracts
and Cooperative Agreements," and any implementing regulations issued by the awarding agency.
vii Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act Q3 U.S.C. 1251-1387), as awn ded -
Contracts and subgrants of anmunts in excess of $150,000 must contain a provision that requires the non -Federal award to
agree to comply with all applicable standards, orders or regulations issued pu rit to the Clean Air Act (42 U.S.C. 7401-
7671 and the Federal Water Pollution ControlAct as amended 3 U.S.C. 1251-1387). Violations must be reported to the
Federal awarding agency and the Regional Office of the Enviromnental Pr Agency (EPA).
viii. Debarment and Suspension (Executive Orders 12549 and 12689) - tra award (see2 CFR 180.220) mist not be made
to parties listed on the governnnientwide exclusions in the System f rard Mana nt (SAM), in accordance with the O MB
guidelines at 2 CFR 180that implement Executive Orders 125 CFR part 198 nip., p. 189) and 12689 (3 CFR part
1989 Comp., p. 235), "Debarment and Suspension." S lusio ntains the names of parties debarred, suspended, or
otherwise excluded by agencies, as well as parties declared in e er statutory or regulatory authority other than Executive
Order 12549.
ix Byrd Anti -Lobbying Amendtmnt 1 U.S.C. 1352 ractors t ply or bid for an award exceeding $100,000 must file
the required certification. Each tier certifies to the ti ' above that it will and has not used Federal appropriated fiuxls to pay
any person or organization for influencing or attempting an officer or employee of any agency, a n>ember of
Congress, officer or employee of Congress, or an emplo of a member of Congress in cornection with obtaining any Federal
contract, grant or any other award covered by 31 U.S. 1352 Each tier mist also disclose any lobbying with non -Federal
fiords that takes place in connection with ob Fe 1 award. Such disclosures are forwarded from tier to tier up to the
non -Federal award.
X. Procurement of Recoverlaterials.` non -Federal entity that is a state agency or agency of a political subdivision of a state
and its contractors mist mply with sectio 02 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Sec 6002 include procuring only items designated in guidelines of the Environtmntal
Protection Agency (EPA) at 40 CFR 12alt 247 that contain the highest percentage of recovered materials practicable, consistent
with maintaining a satisfactory level of c mpetition, where the purchase price of the item exceeds $10,000 or the value of the
quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner
that maxinrizes energy and resource recovery, and establishing an affirmative procurement program for procurement of
recovered materials identified in the EPA guidelines.
xi Prohibition on Certain Teleconnn nications and video surveillance services or equipment. Recipients and subrecipients are
prohibited from obligating or expending loan or grant funds to:
A. Procure or obtain;
B. Extend or renew a contract to procure or obtain; or
C. Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses
covered telecomrnn ications equipment or services as a substantial or essential component of any system or as critical
technology as part of any system As described in Public Law 115-232, section 889, covered teleconnn nications
equipment is teleconnn nications equipment produced by Huawei Technologies Company or ZTE Corporation (or any
subsidiary or affiliate of such entities).
1. For the purpose of public safety, security of goverrnnient facilities, physical security surveillance of critical
infrastructure, and other national security purposes, video surveillance and teleconnn nications equipment
produced by Hytera Conninnucations Corporation, Hangzhou Hlkvision Digital Technology Company, or
Dahua Technology Company (or any subsidiary or affiliate of such entities).
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Grant ANard A�geement (African -American Qdtural and Historical (pant Progant)
xi
2. Telecon nunications or video surveillance services provided by such entities or using such equipnent.
3. Telecominnucations or video surveillance equipment or services produced or provided by an entity that the
Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal
Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to,
the governtmnt of a covered foreign country.
D. In implementing the prohibition underPublic Law 115-232, section 889, subsection (0, paragraph (1), heads of
executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support
to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to
transition from covered communications equipment and services, to procure replacenent equipment and services, and to
ensure that conniunications service to users and custoners is sustained.
E. See Public Law 115-232, section 889 for additional information.
F. See also 2 CFR 2& 00.471.
Domestic Preferences for Procurenents.
A. As appropriate and to the extent consistent with law, the non -Federal entity should, to the greatest extent practicable
under a Federal award, provide a preference for the purchase, acq n, or use of goods, products, or materials
produced in the United States (including but not ]united to iron, n steel, cement, and other manufactured
products). The requirements of this section must be included in all ds including all contracts and purchase orders
for work or products under this award.
B. For purposes of this section:
1. "Produced in the United States" moans, for it steel products, all manufacturing processes, from the
initial melting stage through the application o tings, ed in the nited States.
2. "Manufactured products" moans items and c materials composed in whole or in part of non-ferrous
metals such as alu r inuri; plastics and polynmr-b roducts such as polyvi ryl chloride pipe; aggregates such
as concrete; glass, including opticalfthgL lumbe .
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
ATTACHMENTI)
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITYAND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations implerreding Executive Order 12549, Debartrent and Suspension, 45 CFR 1183.35,
Participants' responsibilities. The regulations were published as Part V11 ofthe May 26, 1988federal Regis (pages 19160-19211). Copies
of the regulations may be obtained by contacting the person to which this proposal is submitted.
2.
(BEFORE COMPLETING CERTIFICATION, READ ATTACHED INSTRUCTIONS)
The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred,
suspended, proposed for debarnrnt, declared ineligible, or voluntarily excluded from participation in this transaction by any federal
depa.rtnient or agency.
Where the prospective lower tier participant is unable to certify to any of the state m this certification, such prospective participant
shall attach an explanation to this proposal.
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If
it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies
available to the federal government, the department or agency with which this transaction originated may pursue available remedies,
including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any titm
the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," `participant," `person," `primary
covered transaction," `principal," `proposal," and "voluntarily excluded," as used in this clause, have the irranings set out in the Definitions
and Coverage sections ofrules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for
assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submittting this proposal that, should the proposed covered transaction be entered into, it
shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized b the department or agency with which this
transaction originated.
6. The prospective lower tier participant fiuther agrees by submitting this proposal that ' include the clause titled "Certification Regarding
Debartmnt Suspension Ineligibility, and Voluntary Exclusion Lower Tier Cove actions," without rmdification in all lower tier
covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a pros e particip a lower tier covered transaction that it is
not debarred suspended ineligible, or voluntarily excluded from the red transaction unless it knows that the certification is
erroneous. A participant may decide the method and frequency by it dJa
s the eligibility of its principals. Each participant
may, but is not required to, check the Non-procurenient List.
8. Nothing contained in the foregoing shall be construed to require establis t system of records in order to render in good faith the
certification required by this clause. The knowledge and information of a`participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course ofbusiness dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a partipant in a covered transaction knowingly enters into a
lower tier covered transaction with a person who is suspended, debarred, ineligible, or vohnnta.ry excluded from participation in this
transaction in addition to other remedies available i the fedc 1 governnnt the department or agency with which this transaction
originated may pursue available remedies, including suspe on an debannent.
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Grant ANard A&Teement (African -American Qiltural and Historical (pant Progam)
23.s.aa.900.071- Barnyard Roofing - City of Miami - Updated Project Budget
10.14.22
Item Description
Grant Funds
Cash Match
Total
Pressure washing the existing metal roof
$13,100
$0
$13,100
Sealing all laps and screws with approved products
$51,670
$0
$51,670
Application of liquid membrane Geoguard
SOLAGUARDS system (Equal or Better) to complete
roofing surface
$189,450
$0
$189,450
Installation of new 2x6 Fascia
$31,400
$0
$31,400
New gutters
$24,350
$0
$24,350
New soffit around roof perimeter
$49,290
$0
$49,290
Architectural/engineering services — assessment of
existing structure to ensure it is within code for reroofing
$0
$0
$0
Total
$359,260
i $0
i $359,260
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City of Miami
Project Title: 2021 Barnyard Roof Replacement
A. Organization Information Page 1 of
Applicant Information
a. Organization Name:* City of Miami J
b. FEID:* 59-6000375
c. Phone number (with extension if applicable):* 305.416.1536
d. Principal Address:* 444 S.W. 2nd Avenue 5th Floor Miami, 33130-1910
e. Mailing Address:* 444 S.W. 2nd Avenue 5th Floor Miami, 33130-1910
f. Website:* www.miamigov.com
g. Organization Type:* Municipal Government
h. Organization Category:* Other
i. County:* Miami -Dade
j. UEI number:* KJT5RFPMWTK5
k. Fiscal Year End Date:* 09/30 1�
1. Project Contact*
First Name
Lillian
Last Name
Blondet
Phone
305.416.1536
Email
Iblondet@miamigov.com
2. Authorized Official*
First Name
Arthur
Last Name
Noriega V
Phone
305.250.5400
Email
anoriega@miamigov.com
3. Applicant Grant Experience and History*
3.1. Has the applicant received previous grant assistance within the past five years from any source?*
(]Yes
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ONo
3.2. If yes, for each
grant specify the year of the grant award, grant number, grant project
name, the
granting entity,
the grant award amount, and its current status.
Make sure to include any
grants awarded
by
the Department or other State grants.
# Previous
Previous Grant
Previous Grant Project Name
Previous Granting Entity
Previous
Open/Closed
Grant Year
Number.
Grant
Amount
1
18.9.200.095
Manuel Artime Theatre Interior
Cultural Facilities
$48,000
Closed
Renovations Project
2
19.h.sm.100.064
Historic Viriginia Key Beach Park
Florida Departmet of State
$495751
Closed
2017
- Small Matching
3
SM18_0070
Historic Virginia Key Beach Park
Florida Department of
$15,000
Closed
Community Education Project
State - Small Matching
4
40-1330731
Construction of Baywalk at
Florida Inland Navigation
$245,000
Closed
Woman's Club
District
5
40-1350643
Seybold Canal and Wagner Creek
AW
Florida Inland Navigation
$1,200,000
Closed
Dredging and Environmental
District
4.
Clean -Up Project
6
40-1350600
Design and Permitting of Seawall
Florida Inland Navigation
$31,000
Closed
and Baywalk at N.E. 22 St. & 22 Ter
District
7
MIA0450
2018 Flagami Trolley Roue
Miami Dade Transportation
$600,000
Open
Irl-"
Planning Organization
8
20.c.cf.200.574
Little Haiti Cultural Center
Cultural Facilities
$78 250
Open
Renovations
9
21.c.ps.180.101
General Program Support 2021
General Program Support
$7 591
Closed
3.3. Has the applicant applied for additional grant assistance from other State or Federal funding sources,
including from other divisions of the Department of State, for the same Scope of Work activities within the
same fiscal year?*
OYes
QNo
3.4. If yes, for each application specify the grant project name, the granting entity, the grant program, the
grant request amount, date of application, and its current status
# Grant Granting Grant Program Grant Request Amount Date of Current
Project Entity Application Status
Name
4. Proposed Project Team*
# Name Project Role Title Email Phone/Ext.
1 Angel Carrasquillo Office of Capital Improvements Director AnCarrasquillo@miamigov.com _.305.416_.1280
2 Richard Pope Project/Construction Manager rpope@miamigov.com .305.416.1285
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5. Applicant staffing and hours*
Select the option that best describes your organization.
gOrganization is open at least 40 hours per week and has at least one paid staff member in a management position
DOrganization has some paid staff but they are not full-time
0Organization is open part-time and has volunteer staff
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B. Property Information Page 2 0f 8
1. Project Title and Location Information*
The title should reflect the name of the property, site, area, museum or exhibit, and the goals of the proposed project. The title should be
consistent with previous applications/awards. (For example, Smith House Rehabilitation, Miami City Ballet: Renovation Phase 1, etc.)
1.1. Project Title*
2021 Barnyard Community Center Roof Project
1.2. Name of Property (If applicable)
The Barnyard
1.3. Street Address (primary location where the proposed project will be carried out)
3870 Washington Ave
1.4. City (location of the proposed project)*
Miami
1.5. Primary County (location of the proposed project)*
Miami -Dade
2. Historical Designation*
Indicate the type of historical designation currently held by the property/ies that are the subject of the project, if any. For properties or sites that
have been listed in the National Register or are contributing properties or sites within a National Register District, provide the date that the
property, site or district was listed. Should you have questions regarding the National Register status of a property or site, contact the Division of
Historical Resources' National Register Staff at 1.800.847 8 or 850-245.6300.
2.1. Type of Historical Designation*
0 No Historical Designation
2.2. Historical Designation deta
# Property Name
3. Significance
Date Designated
3.1. Explain the cultural or historic significance of the property, site or resource(s) that is the subject of the
proposed project - (Maximum characters 1500.)*
The Barnyard (TB) provides cultural activities & enrichment such as:
ART PROGRAMS - visual & performing arts, art skill development, Pamela "Kabuya" Bowens-Saffo collaborative art projects (African
masks, Africa piece in photos)
CULTURAL ENRICHMENT- Cleveland Orchestra Miami music education programs & concert; Field trips to museums, botanical
gardens, nature center, & performing arts center, Black history & cultural heritage programs, drumming & dance classes
MUSIC PROGRAMS - University of Miami & The Harmony Project provide year-round quality music instruction; string instruments
instruction.
The Barnyard highlights contributions & history of African Americans including:
Reverend Theodore Gibson - rector of Christ Episcopal Church in Coconut Grove; a pioneer of Miami's civil rights struggle; leader in the
struggle for equality in the 1950s & early 1960s & the 3rd African American Miami Commissioner; & worked with Elizabeth Virrick to
create a Committee responsible for numerous ordinances resulting in running water, septic tanks & flushing toilets for the West Grove.
He & Virrick founded Coconut Grove Cares, which created the Barnyard.
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Yvonne Hall McDonald — an activist & lifelong Coconut Grove resident who worked tirelessly to improve her community; founded various
programs & served on the board of many organizations notably Director of Special Programs for Coconut Grove Cares/ Barnyard
Community Center.
Pamela "Kabuya" Bowens-Saffo— Miami native, Kabuya performs creative research in printmaking, graphics & mixed media recycled
materials & explores probing aspects of everyday social & political human relations, highlighting important references to acknowledge a
progressive history of African Americans.
3.2. For Historic Property/ies, enter the Florida Master Site File (FMSF) Number (ex. 8ES1234). For Multiple
site forms, just separate with a semicolon (;). If no FMSF form exists, applicants may be required to
complete one as part of the requirements in a grant award agreement.
3.3. Indicate Year of the Original Construction (enter Year only)*
1960
3.4. For Historic Property, Date(s) and Description of Major Alterations - (Maximum characters 300.)
3.5. Indicate Current Use of Property and Proposed Use (Maximum characters 300)*
The Barnyard provides a free after school program and Summer Camp for children ages 5 — 12 with financial and domestic hardships in
a fun, supervised environment. Through its programs and exhibits, the Barnyard highlights the culture and history of African Americans.
The property's use will not change.
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C. Project Specifics Page 3 of 8
1. Scope of Work - (Maximum characters 5000.)*
In the space provided below, briefly describe the scope of work for the project for which funding is requested. List the work items that will be
completed during the grant period using the funds requested and the required match.
African -American Cultural and Historical Grants fund Fixed Capital Outlay projects at facilities in Florida that highlight the contributions, culture,
or history of African -Americans. Priority shall be given to projects that:
Encourage the design or construction of a new facility or the renovation of an existing facility in an area with great cultural significance in
which no facility exists;
Enhance the beauty or aesthetic value of facilities named for significant African -Americans; or
Restore facilities on the National Register of Historic Places
The Barnyard Community Center's roof is a corrugated tin roof, with holes large enough to see the sky, and 3 layers of rubberized coating
to stop leaks, a band aid instead of surgery. The scope of work for the restoration of the roof includes the following: pressure washing the
existing metal roof; sealing all laps and screws with approved products; application of liquid membrane Geoguard SOLAGUARDS system to
complete roofing surface; installation of new 2x6 Fascia, new gutters, and new soffit around roof perimeter. There will be a 5-year warranty
provided by the contractor and a 12-year warranty provided by the manufacturer. The scope also includes architectural/engineering services
to assess the existing structure to ensure it is within code for reroofing. The aesthetic of a barnyard facility will be maintained and
preserved with this roof restoration.
2. Tentative Project Timeline (remember this is a 24 month grant period)*
Please specify the start and end month and year below; indicate all major elements of the project for which funding assistance is requested, the
anticipated time required to complete each element, and the planned sequence of these activities. Grants, if awarded, will begin July 1 of the
year funds are appropriated. Projects should be completed within 24 months.
#
Work Item
tarting Date
Ending Date
1
Grant Acceptance
10/1/2022
2
Procurement
8/1/2022
9/1/2022
3
Construction
10/1/2022
3/1/2023
4
Inspections/Close Out
4/1/2023
5/1/2023
5
Grant Reporting
5/1/2023
6/1/2023
3. Provide the estimated total square footage of the structure (the house or building, for example):*
5,001
4. Provide measurable quantities for each work item listed in the Scope of Work (square footage, linear
footage, unit counts, etc.):(Maximum characters 3500.)*
For example: square footage of floors to be refinished or walls to be repainted, linear footage of trim to be replaced, etc. If an element is not
measurable in square feet, provide quantities (example: replace 15 door knobs):
Roofing pressure wash - 7400 sf
Roofing preparation - 7400 sf
Roofing Geoguard application - 7400 sf
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Roofing solaguard primer- 7400 sf
New 2x6 fascia — 280 If
New soffit — 280 If
New gutter— 220 If
New downspout - 10
New splash blockl0
Boom lift rent - 8 weeks
Architectural/engineering services — assessment of existing structure to ensure it is within code for reroofing - 1
5. Will you be hiring or contracting with professional architectural or engineering services to assist with the
project work?* IV
NOTE: Professional architectural and engineering services are REQUIRED if the Spe of Work includes structural work, code -required
upgrades, occupancy classification change (such as from residential to mus�et and work that affects life safety (fire protection and egress).
QYes
ONo
6. If no professionals are projected to be hired, explain why. (Maximum characters 500)
7. Does the proposed project entail a p nership with any other local entity?*
(]Yes
�No
7.1. If yes, describe their participation ate and anticipated further participation in this project.
8. Demonstrated Need - (Maximum characters 1500.)*
Discuss the demonstrated need for the proposed project or activity, as it relates to the contributions, culture, or history of African -Americans,
including any immediate threats to the property/ies, historic resources, or materials that are the subject of the proposed project. Documentation
material, such as newspaper articles, are to be uploaded in the Support Materials section of this application.
In February 2021 a Miami Herald article stated, "parents felt there is a lack of Black History Month programming" ( B) & a Coconut Grove
Chamber of Commerce article stated members of Coconut Grove's Black community said honoring Black history should be year-round (
G). Many Americans are taught little about ... the many contributions of Black people..."The civil rights movement, an unprecedented fight
for equality, spanning two decades, often gets boiled down to "lessons about a handful of heroic figures & the four words 'I have a dream,"
stated a 2014 report by the Southern Poverty Law Center. "Educators say it's important that Black students learn about their history" ( C).
Per the 1990 census , "there is a need for after school programs; skill training program to maintain the cultural heritage of descendants of
Bahamian immigrants" in Coconut Grove ( F) . There remains a need for continued programing & exhibits for the children at the Barnyard,
to highlight the contributions, culture & history of African Americans. This includes the contributions of Reverend Theodore Gibson, a
Bahamian descendant, Yvonne McDonald & Pamela "Kabuya" Bowens-Saffo & others.
The Barnyard faces natural threats, which contribute to its continuous decline. Murals are damaged by roof leaks. Real estate speculation
& gentrification is ongoing in the Barnyard's West Grove area. Blacks declined more than 32 percent from 2000 to 2017, & the white
population increased more than 176 percent ( D). West Grove is losing its identity & many residents have moved. Most recent speculation
& demolition has been in the West Grove ( E). A deteriorated Barnyard could become too costly to renovate & fall victim to demolition and
gentrification. (Please see Optional Materials for List of Sources.)
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D. Budget and Match Page 4 of 8
1. Project Budget and Match*
1.1. Grant Funds and Match
List your work items and associated estimated expenses and how they will be paid (from match, the grant or both). Only include expenses
that are specifically related to the project.
AACH grants require a cash match of 50% of funds requested above $500,000. For example: if the request amount is $1,000,000, the match
amount is $250,000. This would be 50% of the $500,000 that is above the first $500,000 for a total project budget of $1,250,000. There is no
match requirement for grant funding requests up to $500,000.
Round amounts to the nearest dollar. Rows must have a value in Grant Funds or Cash Match. If both columns are 0 or blank, the row will not
be saved.
The amount of grant funds requested in this application will be the total in the "Grant Funds" column. The total amount of the "Cash Match"
column must equal or exceed 50% of the funds requested above $500,000. ALL matching funds must be cash -on -hand.
# Work Item Grant Funds Cash Match Total
1
Pressure washing the existing metal roof
$8,100
$0
$8,100
2
Sealing all laps and screws with approved products
$41,
$0
$41,670
3
Application of liquid membrane Geoguard
SOLAGUARDS system to complete roofing surface
174,450
$0
$174,450
4
Installation of new 2x6 Fascia
$21,400
$0
$21,400
5
New gutters
$24,350
$0
$24,350
6
New soffit around roof perimeter
$39,290
$0
$39,290
7
--il
Architectural/engineering sery asse nt of
existing structure to ensur de
reroofing
$50,000
$0
$50,000
Totals:
$359,260
$0
$359,260
Grant Funds Requested:
$359,260
Total Match Amount:
$0
Project Total Budget:
$359,260
1.2. Additional Budget Information/Clarification
Use this space to provide additional detail or information about the proposal budget as needed. For example, where the relationship between
items in the budget and the objectives of the proposed project may not be obvious, provide clarification regarding the necessity for or
contribution of those work items to the successful completion of the project.
2. Completed Project Activities
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# Activity Description Date Completed Cost Value
3. Operating Forecast. - (Maximum characters 500.)*
Describe source(s) of funding for necessary maintenance, program support, and/or additional expenses warranted to sustain the proposed
project after the grant period.
The roof will have a 5-year contractor warranty and 12-year manufacture warranty.
Barnyard Community Center will ensure the maintenance of the roof.
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E. Ownership Information Page 5of8
1. Property Ownership.*
Enter name of the Property Owner and choose the appropriate owner type. If applicant is not the owner of the property, the applicant must
secure Property Owner concurrence. The applicant shall provide a letter from the Property Owner that documents that the applicant has the
permission of the Property Owner of record to conduct the proposed project on the owner's property and that the Property Owner is in
concurrence with this application for grant funding. This letter shall be uploaded in the Support Materials section of this application. If the
property for which grant funding is requested is leased by the Applicant Organization, the lease agreement must be dated, signed and submitted
at the time of the application submission, with the required Owner Concurrence Letter attachment to the application.
1.1. Does your organization own the property?*
@)Yes
I) No
1.2. Property Owner*
City of Miami
1.3. Type of Ownership*
r)Non-Profit Organizati
[]Private Individual or F
Note: Properties owned by I
[)State or Local Goverr
0Federal GovernmenU
1.4. Is the property withi
SYes
ONo
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F. Protection and Impact Page 6of8
1. Local Protection*
Indicate the level(s) of local protection currently afforded the project property or site and upload a copy of the local protection documents in the
Support Materials section of this application.
1.1. Local Protection Level(s)*
0 None
2. Annual Visitation*
2.1. What is the estimated or anticipated Annual Visitation for the project property or site?*
2000
2.2. What is the basis of these estimates? - (Maximum characters 200.)*
The estimated or anticipated Annual Visitation for the project is a combination of visits from students, volunteers, participants on United
Way interactive tours, parents, tourists, and neighbors.
3. Economic Impact*
3.1. Negative Economic Impact of COVID-19/Exacerbation, . Pre -Existing Disparities and Anticipated
Economic Impact of Project (Maximum characters 3000) IK
Explain the negative economic impact of COVID-19 on your organization, the ex erbation of pre-existing disparities and/or any delays it
caused the project. Explain the direct economic impact this proje ill have on essing the negative economic impact of COVID-19
and/or the pre-existing disparities for your organization and the undin, comm Include any information regarding number of jobs it
will provide, if known
The Barnyard Community Center provides invaluable tutoring, cultural activities and enrichment highlighting the contributions &
history of African Americans, parenting programs and other services to the underserved predominantly African descent West Grove
community. Prior to COVID-19, the Barnyard Community Center served about 178, 5- to 12-year-old children, and served their parents
through its parenting program. Due to COVID-19 safety precautions, the Barnyard serves only 68 children in person, 8 children
virtually, and has a waiting list of 15 children, greatly in need of its services. A number of these children suffer from poor literacy and
perform below grade level. These children and their parents, many who have financial and domestic hardships, are now deprived of the
safe, supervised programming that contributed to academic success and participation in positive activities. Since COVID the children
demonstrate more negative behavior, fighting, and need more academic assistance, requiring double the staff which increased costs by
45%.
More than 40% of 3,000 historically black West Coconut Grove residents live below the poverty level versus 23% of Miami residents
(H). United Way Miami reported, the coronavirus made daily life even more difficult for those with limited income and hardships
disproportionately affected people of color ( 1). The western portion of Coconut Grove --the Bahamian part-- exemplifies a striking
disparity that has formed over time and has resulted in the creation of a community held hostage by poverty, high crime rates, and racial
divisions ( F).
The kids who, because of COVID-19 safety protocols or any other reason cannot attend the Barnyard after school program and
summer camp, are most likely to perform poorly academically, further exacerbating the low education achievement and low high school
graduation rate in West Coconut Grove. Parents who are not able to attend programming will also lose the opportunity to receive
impactful training and education. The cost of fee based after school and summer programs is unaffordable to some West Grove
parents, a number who work two jobs just to pay the bills. Most parents are not able to work remotely and depend on the Barnyard to
take care of their children in a safe and nurturing environment.
The repair of the roof at the Barnyard will protect the interior building, prevent further damage, and ensure the Barnyard Community
Center remains a place to provide valuable services to the community. The Barnyard does not have the funding for this project. Without
the proposed work, the building will deteriorate and will become unsafe, rendering it unsuitable for service to the children and residents
of West Coconut Grove and likely resulting in the closure of the Barnyard . This project will ensure the Barnyard can continue to provide
the free after school, summer camp, parenting programs and other services to this under resourced community. (Please see Optional
Materials for List of Sources.)
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3.2. Was this a planned expansion or upgrade that was delayed due to the pandemic?*
pYes
4. Educational and Public Impact
4.1. Educational Benefits and Public Awareness - (Maximum characters 1500.) *
Explain how the proposed project will educate the public on issues related to the contributions, culture, or history of African -Americans in
Florida.
The proposed roof project will preserve the building & allow the Barnyard to continue serving the West Grove community. The Barnyard
is open to the public on weekdays from 10 to 2 & with reservations. It will educate the community & visitors on issues related to the
contributions, culture, or history of African Americans in Florida by providing cultural, enrichment activities, & exhibits such as:
ART PROGRAMS - visual & performing arts, art skill development, collaborative art projects
CULTURAL ENRICHMENT- Cleveland & Orchestra Miami music education programs & concert; Field trips to museums, botanical
gardens, nature center, & performing arts center, Black history & cultural heritage program; drumming & dance classes
MUSIC PROGRAMS - University of Miami & The Harmony Project provide year-round quality music instruction; string instruments
eduaction.
An exhibit highlighting the contributions & history of African Americans such as:
Reverend Theodore Gibson - rector of Christ Episcopal Church in Coconut Grove; a pioneer of Miami's civil rights struggle; leader in the
struggle for equality in the 1950s & early 1960s & the 3rd African American Miami Commissioner.
Yvonne Hall McDonald — an activist & lifelong Coconut Grove resident who worked tirelessly to improve her community; founded various
programs & served on the board of many organizations notate'' for of Programs for Coconut Grove Cares/ Barnyard
Community Center.
Pamela "Kabuya" Bowens-Saffo— Miami native, who rforms researM in printmaking, graphics & mixed media recycled
materials &explores probing aspects of everyday so politic uman relations, highlighting important references to acknowledge a
progressive history of African Americans.
A permanent exhibit will replace the current,temporary exhibit.
4.2. Building Stronger Communities/Addressing Educational Disparities/Promoting Healthy Childhood
Environments (Maximum characters 3000) *
Explain how the proposed project will build stronger communities through investments in neighborhoods, address educational disparities
and/or promote healthy childhood environments.
The repair of the roof at the Barnyard will protect the interior building, prevent further damage, and ensure the Barnyard
Program(TB)/building remains a place to provide valuable services to the community. It is a corrugated tin roof, with holes large enough
to see the sky, and 3 layers of rubberized coating to stop leaks, a band aid instead of surgery.
Coconut Grove Cares is a not -for -profit organization founded by Elizabeth Virrick, champion for civil rights and Reverend Theodore
Gibson, a pioneer of Miami's civil rights struggle. The organization is dedicated to building a better community for the children and
families of Miami, Florida's West Coconut Grove community, an historically black community of Bahamian descendants. The services
and programs offered through the Barnyard Community Center are building a stronger West Coconut Grove through investments in
neighborhoods, addressing educational disparities and promoting healthy childhood environments.
Coconut Grove Cares has operated the Barnyard Community Center and program for 39 years beginning in 1982, in the heart of
Coconut Grove Village West. The Barnyard is a community resource, which is dedicated to the children and youth of Coconut Grove. It
is a magical place where children learn, play, connect and share. The Barnyard provides a free after school program (2pm to 6pm) and
Barnyard Summer Camp (8am to 6pm) in a fun, supervised environment for children ages 5 — 12 with financial and domestic
hardships. It provides invaluable tutoring, cultural activities and enrichment highlighting the contributions & history of African Americans,
parenting programs and other services to the underserved predominantly African descent West Grove community. Programs focus on
education, arts and culture, science exploration, literacy, fitness, and parental engagement including:
ACADEMICS -Daily homework assistance; Individual tutoring in reading, writing and mathematics; Robotics; and Computer Literacy
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SOCIAL SKILLS - Conflict Resolution
ART PROGRAMS - visual and performing arts classes, collaborative art projects including attached mural, African masks, Africa piece
with Pamela "Kabuya" Bowens-Saffo (first camp director & artist in residence)
Great Expectations at the Barnyard — the goals of the program are to build self-esteem, self-respect, and respect of others, create high
expectations, learn the value of a kind word, a hug and a smile, and learn how to make and keep a friend
CULTURAL ENRICHMENT- Cleveland Orchestra Miami music education programs and Cleveland Orchestra's Annual Family Concert;
Field trips to museums, botanical gardens, nature center, and performing arts center, Black history and cultural heritage programs,
drumming and dance classes
MUSIC PROGRAMS - A partnership with University of Miami Frost School of Music provides year-round quality music instruction to the
Barnyard kids; string instruments instruction.
HEALTH & FITNESS - Nutritious snacks & summer lunches, swimming lessons, gardening, Zumba, and yoga
OUTREACH & ADULT COMMUNITY - University of Miami — Strong Roots Parenting Program, financial literacy and home ownership
workshops, social service referrals, social justice initiative addressing cultural communication gaps
Sources:
http://sustainability.famu.edu/about-us/people/38-artist-in-residence/75-kabuya-bowens-saffo
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G. Support Materials Page7of8
1. Non -Profit Status*
File Name File Size Uploaded On View (opens in new window)
Not Required.docx 13 [KB]
11/24/2021 11:29:13 AM
View file
2. Substitute W-9 Form*
(available at DFS website https://flvendor.myfloridacfo.com)
File Name File Size
Uploaded On
View (opens in new window)
Substitute Form W-9.pdf 351 [KB]
11/24/2021 11:18:25 AM
View file
3. Documentation of Confirmed Match*
Consult the program Guidelines for suitable documentation evidenc ma
n-Amierican Cultural and Historical Grant)
File Name File Size
^plod,n
View (opens in new window)
Not Required.docx 13 [KB]
21 1FWAM
View file
4. Letters of Support*
File Name File Size
Uploaded On
View (opens in new window)
Support letters final.pdf 11367 [KB]
11/30/2021 10:47:26 AM
View file
5. Photographs*
Photographs are used to further inform Panelists and should relate to the proposed project, depicting the associated property, site, resources, or
collection in its current state. Historical images are also welcome.
File Name File Size Uploaded On View (opens in new window)
Photos.docx 7299 [KB] 11/30/2021 10:47:47 AM View file
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6. Representative Image*
Upload a single representative image of the property or project to be used in the application review meeting that conveys the theme or purpose
of the proposed project. For projects directed at historic properties or sites, this should be a recent image of the front of the building or site.
File Name File Size Uploaded On View (opens in new window)
Rep Image.pdf 83 [KB] 11 /24/2021 11:21:08 AM View file
7. Proposed Project Team Support Documents*
Provide the curricula vitae/resumes of the proposed project team as listed in Section A.4 of the application.
File Name File Size Uploaded On iew (opens in new window)
Project Team.docx 20 [KB] 11 /24/2021 11:29:51 AM View file
8. Architectural Drawings/Design Documents (if available)
If completed, the Applicant Organization shall provide arch itectura t schema onstruction documents, or conditions reports.
9. Arts and Cultural Mission and Progra ing ( pplic e)
Provide materials such as a season program, bo a st onal programs that document percentage of arts and cultural
programming of facility (If project is for a NEW spac t previous programing, provide programming examples).
File Name Uploaded On View (opens in new window)
9 Barnyard Program info.pdf<),
11/24/2021 1:16:53 PM View file
10. Demonstrated Need*
Provide documentation materials, such as newspaper articles, that demonstrate need for the proposed project or activity, as it relates to the
contributions, culture, or history of African -Americans, including any immediate threats to the property/ies, historic resources, or materials that
are the subject of the proposed project.
File Name File Size Uploaded On View (opens in new window)
10 A Need Final.pdf 18692 [KB] 11 /30/2021 10:48:30 AM View file
11. Owner Concurrence Letter*
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Provide a letter that documents that the applicant has the permission of the owner of record (if the Property Owner is not the applicant) to
conduct the proposed project on the owner's property and that the owner is in concurrence with this application for grant funding. If the property
for which grant funding is requested is leased by the Applicant Organization, the lease agreement must be dated, signed and submitted at the
time of the application submission, with the required Owner Concurrence Letter. Note that, the owner must be a Non-profit Organization or
agency of government.
File Name File Size
Not Required.docx 13 [KB]
Uploaded On View (opens in new window)
11 /30/2021 2:25:10 PM View file
12. Local Protection (if applicable)
Provide copies of any documents that provide local protection of the project site as identified in question F.1.1.
13. Federal Assurances for Construction Programs Form*
Provide a completed copy of the Federal SF424D Assurances for Construction
https://www.grants.gov/forms/sf-424-family.html.
File Name
File Size Uploaded On
sf424 signed.pdf 1844 [KB] 11/24/2021 1
can be obtained at the Grants.Gov website
View (opens in new window)
View file
14.Optional Materials ON
Applicants may attach materials not specifically requested that suppoXthpplication. Examples may include copies of National Register
nominations, conditions assessments, newspaper articles or other documents that reflect the significance of the resource, highlight its historic
characteristics, its public use, COVID impact documertion and so on.
-IN
File itle Description Size Type View (opens in new
�c window)
14 Opt materials final.pdf
I
Various supporting 12456
documents [KB]
View file
Deed - Coconut Grove Cares & Fire Training Deed 161 [KB] View file
Facility.pdf
Property Sumary Report - Miami -Dade County.pdf Property Information
14.1.
258 [KB] View file
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H. Review and Submit Page 8 of
1. Review and Submit*
0 1 hereby certify that I am authorized to submit this application on behalf of {{organization}} and that all information indicated is true and
accurate. I acknowledge that my electronic signature below shall have the same legal effect as my written signature. I am aware that making
a false statement or representation to the Department of State constitutes a third degree felony as provided for in s. 817.155, F.S., punishable
as provided for by ss. 775.082, 775.083, and 775.084.
1.1. Signature (Enter first and last name)*
Lillian Blondet
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