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HomeMy WebLinkAboutAgenda Item Cover Page*� ,e,,. „A„ * AGENDA ITEM SUMMARY FORM � File ID: #12675 Og4 Date: 09/29/2022 Requesting Department: Office of Management and Budget Commission Meeting Date: 11/17/2022 Sponsored By: District Impacted: Various Type: Resolution Subject: Approve - Fiscal Year '21-'22 Close Out Budget Adjustments Purpose of Item: Recommend changes to the FY 2021-22 budget to allow for year-end close-out. Background of Item: As FY 2021-22 is now complete and the financial system is now closed, as such it is now appropriate to amend the City's previously approved budget allocations to close the fiscal year in compliance with existing laws ( Florida Statutes 166.241 ) and best practices. Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: General Account No: Various ($19.420 million) Special Revenue Account No: Various ($495,000 Debt Service: ($2.03 million) Office of Management and Budget Marie Gouin City Manager's Office Larry M. Spring City Manager's Office Arthur Noriega V Legislative Division Valentin J Alvarez Office of the City Attorney Richard Appleton City Commission Maricarmen Lopez Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Legislative Division Valentin J Alvarez Office of the City Attorney Richard Appleton Office of the City Attorney Victoria Mendez Office of the City Clerk City Clerk's Office Reviewed By Department Head Review Completed 09/29/2022 9:24 PM Assistant City Manager Review Completed 10/19/2022 8:22 AM City Manager Review Completed 10/19/2022 8:37 AM Legislative Division Review Completed 11/07/2022 6:41 PM ACA Review Completed 11/07/2022 7:26 PM Meeting Completed 11/17/2022 9:00 AM Unsigned by the Mayor Completed 11/22/2022 11:39 AM Signed and Attested by the City Clerk Completed 11/22/2022 12:07 PM Legislative Division Review Completed 01/18/2023 2:08 PM ACA Review Completed 01/19/2023 2:38 PM Approved Form and Correctness with Modification(s) Completed Rendered Completed 01/20/2023 3:40 PM OF .elf City of Miami Is eA Legislation f3 1��- rR o ` Resolution Enactment Number: R-22-0457 File Number: 12675 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:11/17/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2022. WHEREAS, in accordance with Section 166.241(4), Florida Statutes, and other applicable State of Florida and local laws (collectively, "Laws"), the City of Miami ("City") is amending and closing out its General Fund Budget and total Budget for all funds for the fiscal year ending September 30, 2022 ("Fiscal Year 2021-22"), as further described in Exhibit "A", attached and incorporated; and WHEREAS, the General Fund Budget for Fiscal Year 2021-22 is $928,447,000 and the total Budget for all operating funds is $1,443,672,000; and WHEREAS, in accordance with the close-out memorandum set forth in Exhibit "A", attached and incorporated, it is in the best interests of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's Fiscal Year 2021-22 Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan as may be necessary for said purpose; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $453,802,000; and WHEREAS, it is necessary to adjust year-end budgets for the General Fund, Special Revenue Funds, and Debt Service Funds in order to comply with the Laws; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2021-22: GENERALFUND Appropriation [departments, Boards and Offices: Mayor 2,636,000 Commissioners 9,258,000 City Kbnager 5,804.000 Agenda Coordination 409,000 Independent Auditor General 1,602,000 City Attorney 11,261, 000 City Clerk 2.L67,000 Civil Service 591,000 Code Compliance 9,413,000 Communications 1.628,000 Equal Opportunityfand Diversity Programs 585,000 Finance 11.757,000 Grants Administration 1786,000 Human Resources 5.634,000 Innovation and Technology 15,051,000 Management and Budget 3,315,000 Procurement 3,215,000 Human Services 7,824,000 Building 23,315,000 Planning 5,912,000 Zoning 4,977,000 Housing and Community Development 1,847.,000 General Services Administration 31.725,000 Resilience and Public Works 2g.987,000 Solid Waste 44,198,000 Capital Improvements 4.296,000 Fire -Fescue 181.494,000 Police 294,033,000 Real Estate and Asset Nbnagem+ent 15,064,000 Parks and Recreation 56,00,000 Risk Management 1,830,000 Non -Departmental Accounts (NDA) 44,079,000 Transfers - Out 93,554,000 Total 928,447,000 Section 3. The above appropriations for the General Fund are made based on the following sources of revenues for Fiscal Year 2021-22: GENERAL FEND Property Taxes Franchise Fees and Other Taxes Interest Transfers -In Fines and Forfeitures Intergovernmental Revenues Licenses and Permits Other Revenues (Inflows) Charges for Services TOTAL GENERAL FUND REVENUES $ 453.802,000 117.795,000 3.061,000 24,541,000 7,189,000 100,537,000 67,240,000 19,081,000 135,201,000 S 928,447,000 Section 4. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year 2021-22: DEBT SERVICE FUNDS General Obligation Bonds Special Obligation Bonds TOTAL DEBT SERVICE FUNDS APPROPRIATONS $ 25,118,000 44,681,000 $ 69, 799, 000 Section 5. The above appropriations for Debt Service Funds are made based on the following sources of revenues for Fiscal Year 2021-22: DEBT SERVICE FUNDS Property Taxes Transfers -In and Other Revenues TOTAL DEBT SERVICE FUNDS REVENUES $ 20,236,000 49, 563, 000 $ 69, 799, 000 Section 6. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenues Spurt Facilities and Activities Planning Services Planning and Zoning Tree Trust Fund Public Art Fund Historic Preservation Trust Fund Fire Rescue Services UASI-Fire Rescue Parrs and Recreation Services Police Services Law E nforcem ent T rus t Feu nd Public Works Services Solid Waste Recycling Trust City Clerk Services Community and Economic Development Homeless Program Human Services Bayfront/Riverfront Land Acquisition Reuse Trust PAami Ballpark Parking Facilities Departmental Improvement Initiatives Transportation and Transit Emergency Funds American Rescue Plan Act TOTAL SPECIAL REVENUE FUNDS ,704,000 13,000 18.Of35,000 5. 02,000 4,200,000 136.000 6,96,000 28.502,000 ,786,000 15,248,000 1,137,000 7,946,000 85,000 1.705,000 64:347,000 2,407,000 778,000 1,860,000 7,253,000 13,580,000 3,337,000 100,000 137,640,000 $ 357,047,000 Section 7. The above appropriations for Special Revenue Funds are made based on the following sources of revenues for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS REVENUES $ 357..047,000 357,047,000 Section 8. The following appropriations are made for the municipal operations of Internal Service Funds for Fiscal Year 2021-22: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 43,194,000 Workers' Compensation 18,369,000 Others 26, 816, 000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 9. The above appropriations for Internal Service Funds are made based on the following sources of revenues for Fiscal Year 2021-22: INTERNAL SERVICE FUND REVENUES All Sources $ 88,379,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 10. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). These appropriations are expenditure requirements for the City, but are not mandatory. The City Manager is specifically authorized' to transfer funds between accounts and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation and whose expenditure is not limited to use for any other specified purpose. Section 11. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 12. The City Manager is authorized' to continue to administer the executive pay plan and benefit package, and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given as stated in this Resolution. Section 13. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive and staff employees as may be approved by the City Manager. Section 14. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("City Charter') to fix, adjust, raise, or lower salaries, and to create, abolish, fill or hold vacant, temporary or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments.2 The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently; such reorganization may include ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. z The provisions of this Section 14 are subject to the limitations and requirements set forth in City Commission Resolution No. 22-0230. reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 15. (a) (1) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. (2) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. (b) (1) To effect salary adjustments, the City Manager is further authorized to make departmental and other transfers from any reserve accounts established in the General Fund, and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. (2) To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental budget reserve accounts from the Emergency Account of Non - Departmental Accounts to other Funds. (3) The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. (c) Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Section 16. (a) The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of this Resolution, for which formal bidding is required; such bids shall be returnable to the City Commission or City Manager in accordance with City Charter or City Code provisions. (b) Further, expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 17. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.3 APPROVED AS TO FORM AND CORRECTNESS: 3 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.