HomeMy WebLinkAboutOMNI-CRA-M-04-0028•
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SOUTHEAST OVERTOWN/PARK WEST
AND OMNI
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
To: Chairman Arthur E. Teele, Jr. and
Members of the CRA Board of Directors
From: Frank K. Rollason
Executive Director
CRA Board of Directors Meeting
June 28, 2004
ITEM 19
Date: File:
JUN 18 2004
Subject: Status Report: CRA Capital
Improvement Projects
References:
Enclosures: Resolution, Supporting
Documentation
Please be advised that CRA Chairman Arthur E. Teele has requested a status -report on all the
outstanding CRA Capital Improvement Projects. A separate status report will be distributed to all CRA
Board Members prior to the June 28, 2004 Board of Directors Meeting. The Executive Director, along
with the appropriate CRA staff, will update the Board and give a presentation at the Board of Directors
Meeting.
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SOUTHEAST OVERTOWN/PARK WEST
AND OMNI
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
To: Chairman Arthur E. Teele Date: June 22, 2004 File- .
And Members of the CRA Board
Subject: CRA Capital Projects
Status Report Binder
From: Frank K. Rollason References:
Executive Director
Enclosures:
Please be advised that per the Chairman's request on the June 28, 2004 CRA Agenda,
Item No: 19, a report on. the status of on -going CRA capital projects is to be presented
to the Board. The binder accompanying this memo contains the current information on
the on -going CRA capital projects. The binder is set up so that updates may be
periodically issued resulting in the Board Members having an easy reference to keep
track of the current status of each project.
Please keep this binder handy and updates Will be provided as changes occur.
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TABLE OF CONTWrS
1. Under I-395 Parking Project.
2. Overtown Sidewalk, Curb and Gutter Project.
3. Jackson Soul Food Renovation Project.
4. Just Right Barber Shop Renovation Project.
5. Two Guys Restaurant Renovation Project.
6. Ward Rooming House Historic Renovation Project.
7. Divine Mission Building Renovation Project.
8. Grand Promenade Interim Renovation Project.
9. 9'h Street Pedestrian Mall Extension Project.
10. New Masonic Lodge Renovation Project.
11. North 11' Street Improvement Project (Biscayne Boulevard to NW 5'' Avenue)
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UNDER 1-395 PARKING PROJECT
Status as of June 22, 2004
• PROJECT HISTORY:
1.
6/26/00 - SEOPW Reso No. 00-58 adopted directing CRA Director of Strategic Planning
to negotiate lease with FDOT to lease to CRA land under 1-395 from Biscayne Boulevard
up to NW 3rd Avenue at $1.00 per year for purpose of allowing the CRA to carry out
Redevelopment Plan, including parking and storage of movie production equipment.
2.
6/27/02 - SEOPW Motion No. 02-120 and Omni Motion No. 02-53 adopted PROPOSING
instructing Special Counsel to update existing Airspace Agreement between CRA and
FDOT for purpose of leasing airspace under 1-395 from NW 3rd Avenue to Biscayne
Boulevard for construction of public parking lot and storage; and, authorized CRA Exec.
Director to enter into Joint Participation Agreement with FDOT for design and
construction of parking lot and storage area; and, requesting City Manager to amend
Ordinance No. 11917 which created 24 hour Park West Entertainment District, by
prohibiting developers from obtaining development credits for construction of public
parking lot and storage area TO CITY COMMISSION CURRENTLY SCHEDULED FOR
JULY 9, 2002.
3.
6/27/02- Direction by Chairman Teele to meet with Assistant County Manager Mrs. Alina
Tejeda-Hudak and the new president of the Performing Arts Center regarding the issue
of parking under 1-395 and to discuss the long term needs of the Performing Arts Center
as it relates to their community mobilization requirements and how the CRA can assist
them.
4.
7/9/02 - SEOPW Motion No. 02-125 and Omni Motion No.- 02-57 adopted directing Exec.
Director, consulting engineers, and staff to meet with DOSP and come back with
recommended plan for parking around NW 11 th Street under 1-395.
5.
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7/29/02 - SEOPW Reso No. 02-133 and Omni Reso No. 02-62 adopted authorizing
Exec. Director to enter into MOU with DOSP for purpose of construction and
management for parking under 1-395.
6.
7/29/02 - SEOPW Reso No. 02-134 and Omni Reso No. 02-63 adopted authorizing
Exec. Director to enter into Airspace Agreement between CRA and FDOT for purpose of
leasing Airspace under 1-395 between NW 3rd Avenue and Biscayne Boulevard for
construction of public parking lot and storage area.
7.
7/29/02 - SEOPW Reso No. 02-135 and Omni Reso No. 02-64 adopted authorizing
Exec. Director to enter into JPA with FDOT for design and construction of parking lot and
storage area underneath 1-395 between. Biscayne Boulevard and NW 3rd Avenue for
purpose of public parking and storage area.
8.
10/29/02 - SEOPW Reso. No. 02-164 adopted authorizing CRA to enter into agreement
with DOSP in amount of $79,076 for the planning and design of parking lots underneath
1-395 to support the 24 hour entertainment district in the Park West Redevelopment
Area.
9.
7/29/02 — SEOPW R-02-137 requesting the Miami City Manager to amend Ordinance
11917 which created the 24 hour Parkwest Entertainment District, by prohibiting
Developers from obtaining development credits as a result of the construction of a Public
Parking Lot and Storage area underneath 1-395 between Biscayne Boulevard and NW
3rd Avenue
10.
4/28/03 - At CRA Board meeting, Vice -Chairman Winton requested of Exec. Director
to give a report at next Board meeting on status of 1-395 Parking Project.
11.
5/19/03 - Exec. Director gave status report to CRA Board on 1-395 Parking Project.
Chairman Teele gave direction to Exec. Director to meet with FDOT representatives, HJ
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Ross, and DOSP to negotiate an agreement on the timeline related to parking lots under
1-395.
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UNDER 1-395 PARKING PROJECT
Status as of June 22, 2004
12. 6/11/03 - As result of General Counsel advising Exec. Director that TIF funds could not
be used for the 1-395 Parking Project Study because the area is not within either CRA
area, CRA Vice -Chairman Winton directed Exec. Director to transfer the project to
DOSP and have them expedite the project.
13. 6/12/03 - Exec. Director advised, via e-mail, Mr. Mark Trowbridge of DOSP that CRA
could not fund the 1-395 Parking Project Study with HNTB.
14. 9/29/03 - DOSP presented status report at. CRA Board Meeting; Chairman Teele
directed the CRA and DOSP are, to host a community workshop for purpose of detailing
time line, cost estimates, and overall long term plan and impact of this project as' well as
to gain input from all interested stakeholders.
15. 10/22/03 - DOSP advertised Notice of Community Workshop for 4:00pm on October 29,
2003 in the Boardroom at Miami Parking Authority.
16. 10/29/03 - DOSP hosted Community Workshop as advertised on October 22, 2003.
17. 2/23/04 - DOSP presented Project Status Update to CRA Board of Directors. Chairman
Teele requested meeting with DOSP Director and CRA Exec Director to discuss parking
rates and revenues.
18. 3/4/04 - Meeting requested by Chairman Teele on 2/23/04 took place with Art Noriega
and Frank Rollason.
FINANCIAL HISTORY (TOTAL APPROVED BUDGET AS OF 10/29/02: $79,076):
No CRA funds expended - Parking Lot Project outside CRA boundaries.
CURRENT STATUS:
Status report to be given to CRA Board of Directors on June 28, 2004 by Miami Parking
Authority/DOSP.
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OVERTOWN SIDEWALK, CURB, AND GUTTER PROJECT
Status as of June 22, 2004
PROJECT HISTORY:
1. 2/27/03 - City Commission Reso No. 03-184 adopted awarding Sidewalk Contract to
Metro Express.
2. 3/26/03 - City Commission Reso No. 03-264 adopted increasing Metro Express Contract
by $1,000,000 for CRA.
3. 3/31/03 - SEOPW Reso No. 03-31 adopted expanding the scope of work for the 9th
Street Pedestrian Mall.
4. 3/31/03 - SEOPW Reso No. 03-32 adopted to expend $1M for Sidewalk, Curb, & Gutter
Project.
5. 4/10/03 - Notice to Proceed issued to Metro Express by City of Miami Public Works.
6. 5/20/03 - Notice to cease construction issued by City of Miami Dept. of Community
Development.
7. 10/7/03 - Environmental Clearance Memo w/HUD Authorization Letter issued by
Community Development to CRA.
8. 12/8/03 - SEOPW Reso No. 03-102 adopted transferring $226,909 to pay outstanding
invoices.
9. 1/23/04 - PO to Metro Express issued by City of Miami Public Works to Metro Express
for $200,000.
FINANCIAL HISTORY (TOTAL APPROVED BUDGET AS OF 3/31/03: $1,000,000):
1. 7/03 - $73,454.40 paid to Metro Express with CDBG funds.
2. 1/30/04 - $176,847.75 paid to Metro Express with SEOPW TIF funds.
3. TOTAL PAID TO DATE: $250,302.15 (25% of total budget)
CURRENT STATUS:
Please be advised that the status of this project will be presented by the City of Miami
Department of Public Works at the June 28, 2004 CRA Board of Directors meeting.
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JACKSON SOUL FOOD RENOVATION PROJECT
Status as of June 22, 2004
• PROJECT HISTORY:
1. 2/01 - Original Grant Agreement executed for $280,000 as match for $58,500 MMAP
Grant.
2. 1/28/02 - WO No. 521 issued to M. Vera & Assoc. for tentative plat for $2,400.
3. 10/23/02 - WO No. 569 issued to M. Vera & Assoc. to increase tentative plat fee to
$4,000.
4. 5/19/03 - SEOPW Reso No. 03-53 approved appropriating $37,000 for design A&E
services.
5. 9/29/03 - SEOPW Reso No. 03-78 approved appropriating $780,000 for construction.
6. 9/29/03 - SEOPW Reso No. 03-79 approved appropriating $103,000 increase for design
A&E services.
7. 10/1/03 - WO No. 03-16 issued to H.J. Ross for A&E Services for $126,330.
8. 12/8/03 - SEOPW Reso No. 03-100 approved new grant agreement.
9. 12/22/03 - New Grant Agreement executed for $920,000.
10. 2/27/04 - WO No. 04-11 issued to Design Build for design phase services for $19,500.
11. 3/04/04 - PO No. 42558 issued to Design Build for design phase services for $19,500.
12. 3/29/04 - PO No. 42974 issued to HJ Ross for A&E Services for $55,605.
13. 4/5/05 - WO No. 04-18 issued to Mendez & Mendez for Title Opinion for $4,500.
14. 4/15/04 - PO No. 43274 issued to Mendez & Mendez for Title Opinion for $4,500.
15. 5/25/04 - PO No. 43879 issued to M. Vera & Assoc. for tentative plat for $2,100.
FINANCIAL HISTORY (TOTAL APPROVED BUDGET AS OF 12/22/03: $920,000):
1.
In FY'03 - $1,900 paid to M. Vera & Assoc. for tentative plat work.
2.
12/23/03 - $12,633 paid to HJ Ross for A&E services
3.
2/3/04 - $12,633 paid to HJ Ross for A&E services
4.
2/24/04 - $21,884 paid to HJ Ross for A&E services
5.
3/24/03 - $23,575 paid to HJ Ross for A&E services
6.
04/09/04 - $14,145 paid to HJ Ross for A&E services.
7.
5/25/04 - $4,715 paid to HJ Ross for A&E services
8.
6/1/04 - $2,100 paid to M. Vera & Assoc for tentative plat
9. TOTAL PAID TO DATE: $93,585 (10% of total budget)
CURRENT STATUS:
1. CM at Risk contract with Design Build InterAmerican to be executed by 6/24/04.
2. Construction plans are in final review by City Building Dept. with target permit date of
6/25/04.
3. Construction is scheduled to begin on 7/19/04.
4. Awaiting FPL easement to place on survey to finalize plat & then resubmit to the City.
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JUST RIGHT BARBER SHOP RENOVATION PROJECT
Status as of June 22, 2004
• PROJECT HISTORY:
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1. 2/01 - Original Grant Agreement executed for $90,000 as a match for $100,000 MMAP
Grant.
2. 5/19/03 - SEOPW Reso No. 03-53 approved appropriating $15,000 for design A&E
services.
3. 9/29/03 - SEOPW Reso No. 03-78 approved appropriating $132,000 for construction.
4. 9/29/03 - SEOPW Reso No. 03-79 approved appropriating $6,400 increase for design
A&E services.
5. 10/1/03 - WO No. 03-18 issued to HJ Ross for A&E services for $21,400.
6. 4/29/04 - CO No. 03-18.1 issued to HJ Ross for $2,400 increase for A&E services.
7. 5/18/04 - Willie Williams executes New Grant Agreement.
8. 6/28/04 - New Grant Agreement to be presented to SEOPW Board of Directors for
approval.
FINANCIAL HISTORY (TOTAL APPROVED BUDGET AS OF 9/29/03: $153,400):
1. 12/23/03 - $3,210 paid to HJ Ross for A&E services.
2. 2/3/04 - $1,070 paid to HJ Ross for A&E services.
3. TOTAL PAID TO DATE: $4,280 (3% of total budget)
CURRENT STATUS:
1. Preliminary designs have been completed and approved by Mr. Williams and CRA
Executive Director.
2. Final designs are 50% completed.
3. HJ Ross in negotiations with CM at Risk Contractor Design Build InterAmerican (DBI).
4. DBI has submitted comments on 50% of final design.
5. Once new Grant Agreement is fully executed project will proceed.
Preliminary designs have been completed and approved by Mr. Williams and CRA Executive
Director. Once new Grant Agreement is fully executed project will proceed.
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TWO GUYS RESTAURANT RENOVATION PROJECT
Status as of June 22, 2004
PROJECT HISTORY:
1. 2/01 - Original Grant Agreement executed for $110,000 as a match for $45,000 MMAP
Grant.
2. 5/19/03 - SEOPW Reso No. 03-53 approved appropriating $18,000 for A&E services.
3. 9/29/03.- SEOPW Reso No. 03-78 approved appropriating $156,000 for construction.
4. 9/29/03 - SEOPW Reso No. 03-79 approved appropriating $32,100 increase for A&E
services.
5. 10/1/03 - WO No. 03-17 issued to HJ 'Ross for A&E services for $50,100.
6. 2/4/04 - Formal notification by Two Guys proprietor, Mr. Harold Meadows, of withdrawal
from process.
FINANCIAL HISTORY (TOTAL APPROVED BUDGET AS OF 9/29/03: $206,100):
1. 1.2/15/03 - $7,515 paid to HJ Ross for A&E services.
2. 2/3/04 - $2,505 paid to HJ Ross for A&E services.
3. TOTAL PAID TO DATE: $10,020 (5% of total budget)
CURRENT STATUS:
This project has ceased and is no longer going forward based upon withdrawal letter by Mr.
Meadows submitted to the CRA on February 4, 2004. This is attributed to a landlord/tenant
dispute that has been unresolved and Mr. Meadows no longer wishes the CRA to intervene in
the ongoing dispute.
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WARD ROOMING HOUSE HISTORIC RENOVATION PROJECT
Status as of June 22, 2004
PROJECT HISTORY:
1.
12/18/00 - SEOPW Reso No. 00-133 approved authorizing CRA to acquire property for $27,500
and additional for closing costs.
2.
2-26-01 - SEOPW R-01-15 approved $4,500 to city for liens, $725.77 to WASA for liens
3.
5-21-01 - SEOPW R-01-50 seek historic designation on property
4.
7/03 - Draft Historic Designation Report prepared by Janus Corporation.
5.
8/18/03 - WO No. 03-21 issued to Encore Services for Emergency Shoring & Bracing for $19,800.
6.
8/29/03 - WO No. 03-24 issued to Heisenbottle Architects for Emergency HABS for $5,000.
7.
9/17/03 - City Preservation Officer issues memo outlining minimum requirements for City Historic
Designation.
8.
9/29/03 - SEOPW Reso No. 03-83 approved ratifying Emergency Shoring & Bracing for $19,800.
9.
10/7/03 - WO No. 03-28 issued to ATC Assoc. for Emergency Geotechnical Testing for $6,000.
10.
10/7/03 - WO No. 03-29 issued to HJ Ross for Emergency Due Diligence Engineering Study for
$6,434.
11.
1/26/04 - SEOPW Reso No. 04-08 approved authorizing extension of shoring &- bracing for
$10, 800.
12.
2/20/04 - WO No. 04-07 issued to Encore Services for Emergency Shoring &' Bracing for $9,450.
13.
3/2/04 - PO No. 42472 issued to Encore Builders for Emergency Shoring & Bracing for $9,450.
14.
3/10/04 - Restoration Options Report issued by HJ Ross.
15.
3/23/04 - West wall partially collapses due to shoring & bracing being stolen.
16.
3/29/04 - CRA Board Direction to Exec. Director to pursue CD funding to rehabilitate structure.
17.
3/30/04 - WO No. 04-16 issued to Encore Services for Emergency Shoring & Bracing for $10,600.
18.
4/13/04 - PO No. 43187 issued to Encore Builders for Emergency Shoring & Bracing for $10,600.
19.
4/26/04 - SEOPW Reso No. 04-33 approved directing Exec. Director to pursue CD funding & use
of TIF in amount of $600,000.
20.
5/21/04 - WO No. 04-26 issued to All County Security for security services for $7,473.60
21.
6/1/04 - PO No. 43977 issued to All County Security for security services for $7,473.60
22.
6/21/04 - Request For Service (RFS) No. 04-17 issued to HJ Ross for A&E Services.
FINANCIAL HISTORY (TOTAL APPROVED BUDGET FOR REHABILITATION AS OF 4/26/04: $600,000):
1. 9/9/03 - $9,900 paid to Encore Builders for emergency shoring & bracing.
2. 10/7/03 - $9,900 paid to Encore Builders for emergency shoring & bracing.
3. 10/28/03 - $4,500 paid to Heisenbottle Architects for HABS.
4. 2/24/04 - $3,217 paid to HJ Ross for Emergency Due Diligence Engineering Study for Jan '04.
5. 3/9/04 - $2,700 paid to Encore Builders for emergency shoring for Feb & Mar'04.
6. 4/23/04 - $1,350 paid to Encore Builders for emergency shoring for April '04.
7. 5/7/04 - $5,300 paid to Encore Builders for Emergency Replacement Shoring & Debris Removal.
8. 5/24/04 - $2,076 paid to All County Security for security services for May '04.
9. 5/25/04 - $3,217 paid to HJ Ross for Emergency Due Diligence Engineering Study for Feb, Mar,
and Apr '04.
10. 5/26/04 - $1,350 paid to Encore Builders for emergency shoring for May '04.
11. 6/1 /04 - $1,350 paid to Encore Builders for emergency shoring for Jun '04.
12. 6/15/04 - $4,215 paid to ATC Assoc. for geotechnical services.
13. 6/15/04 $5,300 paid to Encore Builders for Emergency Replacement Shoring & Debris Removal.
14. TOTAL PAID TO DATE: $54,375.00* (NONE COUNTS TOWARD $600,000 FOR REHAB PROJECT)
* Does not include legal fees to obtain property.
CURRENT STATUS:
1. HJ Ross has reviewed design proposal from Heisenbottle Architects and provided their
comments.
2. Heisenbottle Architects to respond to HJ Ross comments by 6/25/04.
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DIVINE MISSION BUILDING RENOVATION PROJECT
Status as of June 22, 2004
• PROJECT HISTORY:
1. 12/11/01 - SEOPW Reso No. 01-143 adopted authorizing purchase of Divine Mission
building for $252,000.
2.
1/28/02 - SEOPW Reso No. 02-25 adopted authorizing demolition of the building.
3.
5/30/02 - SEOPW Reso No. 02-101 adopted authorizing Exec. Director to seek
Historical Designation through City HEP Board; reconstruct the building as a housing
development for artists and musicians.
4.
8/13/03 - E-mail seeking direction clarification sent to Chairman by Exec. Director.
5.
12/23/03 - WO No. 04-05 issued to Fence Masters to repair fencing for $985.00
6.
7/12/03 - PO No. 03-13 issued to Howard Seal coating to board up structure for $2,500.
7.
12/18/03 - Chairman advises Exec. Director to go forward with use of building as an
Artists in Residence facility.
8.
10/7/03 - PO No. 03-22 issued to Howard Seal coating to close up structure w/CBS
block for $7,995.
9.
10/10/03 - WO No. 03-32 issued to Howard Seal coating to close up structure w/CBS
block for $7,995.
10.
12/23/03 - WO No. 04-06 issued to Howard Seal coating'to repair breach in wall for
$110.
11.
1/26/04 - SEOPW Reso No. 04-07 approved ratifying Emergency securing of building for
$7,995.
12.
3/29/04 - SEOPW Board directed Exec. Director to pursue CD funding to restore as
historic structure.
13.
3/30/04 - HJ Ross submits Preliminary Statement of Probable Construction- Cost of
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$480,000 to rehabilitate the building and bring it into current code compliance.
14.
4/14/04 - PO No. 43225 issued to Howard Seal coating to block up meter room for $285.
15.
4/26/04 - SEOPW Reso No. 04-34 adopted directing Exec. Director to seek CD funding
in amount of $500,000 for rehabilitation and if not. eligible to budget with TIF funds in
FY'05 budget.
FINANCIAL HISTORY:
1. 5/02 - $254,320.50 paid to Edwards & Carstarphen PA for purchase of property.
2. 10/21 /03 - $2,665 paid to Howard Seal coating for 1 st draw on closing building with CBS
block.
3. 10/29/03 - $2,665 paid to Howard Seal coating for 2nd draw on closing building with
CBS block.
4. 11/24/03 - $2,665 paid to Howard Seal coating for 3rd 7 final draw on closing building
w/CBS block.
5., 2/6/04 - $985 paid to Fence Masters for fence repair.
6. 2/11/04 - $110 paid to Howard Seal coating for repair of breach in wall.
7. 5/18/04 - $285 paid to Howard Seal coating for blocking up meter room.
8. TOTAL PAID TO DATE: $9,375
CURRENT STATUS:
• Building is secure - awaiting funding to go forward with project.
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GRAND PROMENADE INTERIM RENOVATION PROJECT
Status as of June 22, 2004
PROJECT HISTORY:
1. 5/19/03 - SEOPW Reso No. 03-55 approved appropriating $76,210 for A&E services.
2. 7/15/03 - SEOPW Reso No. 03-62 approved authorizing CM -at -Risk Construction
Contract for $500,000.
3. 12/8/03 - SEOPW Reso No. 03-102 approved transferring $49,855 to pay outstanding
invoices.
4. 4/10/03 - WO No. 03-05 issued to M. Vera & Assoc for survey or Grand Promenade
property for $11,250.
5. 4/26/04 - SEOPW Reso No. 04-35 approved authorizing Sub -Recipient Agreement
between CRA and CD.
6. 6/2/03 - WO No. 03-09 issued to HJ Ross for A&E services for $76,210.
7. 6/25/03 - WO No. 03-15 issued to ATC Assoc. for Phase I Environmental Survey for
$2,500.
8. 9/16/03 - WO No. 03-30 issued to ATC Assoc. for Phase II Environmental Survey for
$3, 982.
9. 10/27/03 - WO No. 03-33 issued to Miami -Dade WASD for water meters for $7,800.
10. 1/14/04 - WO No. 04-08 issued to MCM Corp. for Preconstruction Design Phase for
$19,318.51.
11. 4/5/04 - WO No. 04-17 issued to Mendez & Mendez for Title Opinion for $4,500.
12. 4/15/04 - PO No. 43274 issued to Mendez & Mendez for Title Opinion for $4,500.
13. 4/16/04 - CO to PO No. 43274 issued to Mendez & Mendez correcting work description.
14. 4/21/04 - Environmental Clearance Memo w/HUD Authorization Letter issued to CRA by
CD.
FINANCIAL HISTORY (TOTAL APPROVED BUDGET AS OF 7/15/03: $576,210):
1. 8/18/03 - $3,750 paid to M. Vera & Assoc. for survey.
2. 10/28/03 - $7,500 paid to M. Vera & Assoc. for survey.
3. 12/9/03 - $2,500 paid to ATC Assoc. for Phase I Environmental Survey.
4. 12/9/03 - $30,536 paid to HJ Ross for A&E services.
5. 12/16/03 - $3,982 paid to ATC Assoc. for Phase II Environmental Survey.
6. 1/27/04 - $19,318.51 paid to MCM Corp. for Design Phase.
7. 2/17/04 - $12,794 paid to HJ Ross for A&E services.
8. TOTAL PAID TO DATE: $80,380.51 (14% of total budget)
CURRENT STATUS:
1. Construction plans are in final review with City Building Department.
2. CM at Risk MCM Corp. to submit final price by 6/21/04.
3. HJ Ross scheduled to have CM at Risk Contract Amendment executed by early July '04.
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9TH STREET PEDESTRIAN MALL EXTENSION PROJECT
Status as of June 22, 2004
• PROJECT HISTORY:
1. 6/25/01 - SEOPW Reso No. 01-80 adopted authorizing contract with Metric Engineering
for $105,000.
2.
3/5/02 - Proposal for "Additional Services" from Metric Engineering submitted to CRA.
3.
3/18/02 - Notice to Proceed for Design Services issued to Metric Engineering by CRA.
4.
7/29/02 - SEOPW Reso No. 02-132 adopted accepting bid from Community Asphalt
Corp in amount of $1,438,168.
5.
3/21/03 - Notice of Award issued to Community Asphalt Corp from CRA.
6.
4/8/03 - Public Works Bond issued for Community Asphalt Corp naming City of Miami
and CRA as owners.
7.
4/16/03 - Proposal for Additional Services submitted to CRA from Metric Engineering for
$43,055.
8.
4/25/03 - Construction Contract between CRA and Community Asphalt Corp fully
executed.
9.
4/28/03 - SEOPW Reso No. 03-43 & Omni Reso No. 03-34 adopted authorizing contract
with Metric Engineering for General Engineering Services for $700,000.
10.
4/28/03 - SEOPW Reso No. 03-44 adopted authorizing WO to Metric Engineering for
Construction Phase Services for $43,055.
11.
5/1/03 - Pre -construction meeting took place with HJ Ross, Metric Engineering, Bell
South, FPL, CRA, & Community Asphalt.
12.
5/5/03 - Notice to Proceed issued to Community Asphalt Corp from the CRA for
$488,167.90.
• 13.
5/19/03 - SEOPW Reso No. 03-54 adopted selecting HJ Ross as Owner's
Representative for $35,990.
14.
6/2/03 - WO No. 03-06 issued to HJ Ross for Owner's Rep Services & Construction
Management.
15.
6/2/03 - WO No. 03-08 issued to Metric Engineering Construction Phase Design
Engineering Services.
16.
8/26/03 - CDBG Process & Procedures meeting with CD, CRA Gen Counsel, HJ Ross,
HB&A, Exec Director, & CRA staff.
17.
11/12/03 - WO No. 03-20 issued to ATC Assoc. for Quality Assurance Testing for
$2,000.
18.
11/25/03 - Community Asphalt Corp. files lawsuit against SEOPW CRA for lack of
payment.
19.
12/8/03 - SEOPW Reso No. 03-102 adopted transferring $702,114 to pay outstanding
invoices.
20.
12/11/03 - Letter of Intent issued by CRA to FPL with check for $141,956 for Phase 4
Underground Conversion Design.
21.
12/18/03 - Formal Notification to CD from CRA that CRA will seed Financial
Reimbursement once HUD requirements are met.
22.
1/9/04 - Waiver and Partial Release of Lien issued by Community Asphalt.
23.
2/27/04 - Dedication Ceremony for 9th Street Pedestrian Mall Extension Project.
24.
4/15/04 - PO No. 43268 issued to HJ Ross for increased Scope of Work as Owner's
Rep.
25.
4/22/04 - Formal notice from CD that they will not reimburse any expenses for project
with CDBG funds.
26.
7/7/04 - Receipt of Voluntary Dismissal Without Prejudice from Community Asphalt as
result of CRA making past due payments.
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9TH STREET PEDESTRIAN MALL EXTENSION PROJECT
Status as of June 22, 2004
FINANCIAL HISTORY (TOTAL APPROVED BUDGET AS OF 5/19/03: $1.029.525):
1. 9/22/03 - $5,825 paid to Wilco Electric for underground services to private properties on
9th Street Mall.
2. 12/9/03 - $13,571 paid to HJ Ross for Owner's Rep Services.
3. 12/9/03 - $761.12 paid to ATC Assoc. for QA Testing Services.
4. 12/9/03 - $382,408.59 paid to Community Asphalt Corp. for construction.
5. 12/9/03 - $20,256.22 paid to Metric Engineering for Design Engineering Services.
6. 12/11/03 - $141,956 paid to FPL for Phase 4 Underground Conversion Design.
7. 12/16/03 - $1,360.32 paid to Metric Engineering for Design Engineering Services.
8. 1/6/04 - $608.85 paid to ATC Assoc. for QA Testing Services.
9. 2/17/04 - $8,849 paid to HJ Ross for Owner's Rep Services.
10. 4/20/04 - $593.49 paid to Metric Engineering for Design Engineering Services.
11. 5/25/04 - $3,636 paid to HJ Ross for Owner's Rep Services.
12. TOTAL PAID TO DATE: $579,826 (56% of total budget)
CURRENT STATUS:
1. Requires final acceptance from Public Works. Contractor (Community Asphalt) needs to
address the few minor items on the punch list; HJ Ross obtaining cost factors from City
Public Works in event that Community Asphalt fails to respond timely.
2. Community Asphalt needs to submit as -built plans by 6/25/04; then Metric Engineering
can prepare Drawings of Record.
3. HJ Ross to prepare Final Change Order once punch list work is completed and as -built
plans are accepted.
4. FPL Phase 4 underground conversion is in progress.
5. Underground electrical conversion for Mt. Zion needs completion; CRA to handle as
emergency and obtain Board ratification - approximately $15,000.
6. Community Asphalt to install sidewalk pavers once FPL poles are removed.
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NEW MASONIC LODGE RENOVATION PROJECT
Status as of June 22, 2004
• PROJECT HISTORY:
1. 1/28/02 - SEOPW Reso No. 02-6 adopted authorizing CRA rental agreement for 18 months at
$500 per month retroactive to June 2001.
2. 6/17/02 - Masonic Lodge Redevelopment Study issued by MCM Engineers & General.
Contractors.
3. 2/24/03 - SEOPW Reso No. 03-14 adopted authorizing month to month lease at $500 per month
retroactive to 12/1 /02.
4. 2/24/03 - HJ Ross issues Statement of Probable Construction Cost at $217,500 for all of ground
floor renovation (2,900 square feet).
5. 3/31/03 - Lease agreement for period of 6/1/01 - 12/1/02 between CRA and Masonic Lodge
executed.
6. 9/5/03 - Letter from City Manager Joe Arriola to Masonic Lodge indicating willingness to relocate
Overtown NET Office to ground floor of Masonic Lodge building.
7. 10/3/03 - Letter of Intent to Enter into Lease 'Agreement for approximately 2,096 square feet from
City Manager Joe Arriola to Masonic Lodge issued.
8. 10/8/03 - CRA Exec. Director issues "Use of Parking Lot - P-4 by Overtown NET Office" to City
Manager.
9. 10/10/03 - Masonic Lodge issues request letter to CRA to add facade modifications and elevator
to scope of services.
10. 11/19/03 - HJ Ross issues A&E Fee Proposal for NET Office Build out at a cost of $32,000.
11. 11/19/03 - HJ Ross issues A&E Fee Proposal for Elevator at a cost of $8,600.
12. 11/19/03 - HJ Ross issues A&E Fee Proposal for Facade Improvements at a cost of $21,565.
13. 12/10/03 - HJ Ross issues Statement of Probable Construction Cost for Elevator at $160,380.
14. 2/2/04 - HJ Ross issues Statement of Probable Construction Cost for Facade Improvements at
$96, 800.
15. 4/26/04 - SEOPW Reso No. 04-29 adopted as modified directing that the Executive Director
1) Request that City Manager incorporate the New Masonic Lodge Improvement Project as a
City capital improvement project to be administered by the City;
2) Provide CRA funding in an amount not to exceed $275,000;
3) Request that the City negotiate and expedite a long-term lease with the New Providence
Masonic Lodge for the use of the first floor facility as the City of Miami Overtown NET Office;
.4) Report to the Board within 60 days the status of funding issues and lease negotiations.
16. 5/28/04 - Exec. Director met with Alicia Cuervo Schreiber and Mary Conway to discuss project.
Conway to provide draft Joint Participation Agreement (JPA) to Rollason for City to incorporate
project into City's CIP Program. Conway to provide Rollason Elevator Proposal submitted to the
City by URS.
17. 6/15/04 - CD Asst. Director confirms to Rollason via phone conversation the availability of
$125,000 of CDBG funding for elevator.
18. 6/17/04 - Asset Management confirms that Overtown NET Office will take entire ground floor per
City Manager.
FINANCIAL HISTORY:
No funding has been expended on the capital project at this point. ,Only expenditures are the $500 per
month for the month to month lease which totals $18,000 through June of 2004
CURRENT STATUS:
A SEOPW Amending Resolution is scheduled to be presented to the Board of Directors at the June 28,
• 2004 Board Meeting. This Resolution will lower the requested financial participation by the City from 50%
to 25% to cover the costs associated with the elevator portion only at an estimated cost of $125,000 to be
funded by CD with CDBG funds. CRA Executive Director is awaiting JPA draft from Mary Conway (#16,
above). Once JPA language is worked out, it will be brought back to the Board for approval.
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ONM/CRA
NORTH 11TH STREET IMPROVEMENT PROJECT
(Biscayne Boulevard to NW 5th Avenue)
Status as of June 22, 2004
PROJECT HISTORY:
1. 12/16/02 - SEOPW Reso No. 02-179 adopted authorizing up to $150,000 be advance to
City to prepare PD&E.
2. 2/24/03 - SEOPW Reso No. 03-12 adopted rescinding SEOPW Reso No. 02-179 and
authorizing Exec. Director to expend directly funds up to $150,000 to prepare PD&E.
3. 2/03 - HJ Ross issues Draft PD&E Study Requirements.
4. 3/3/03 - Exec. Director forward Draft PD&E Requirements to City of Miami Public Works
for comments.
5. 4/7/03 - Public Works forwards comments to HJ Ross for incorporation/modification of
draft document.
6. 8/15/03 - HJ Ross submits proposal to perform PD&E for Lump Sum Fee of $149,150.
7. 1/16/04 - HJ Ross proposal forwarded to City Transportation Coordinator Mary Conway
for review and comments.
8. 2/04 - Mary Conway informs Rollason that a PD&E is probably not necessary and that
the City is already planning on renovations to 11 th Street and for CRA to consider
redirecting $150,000 for PD&E into City Project construction.
9. 4/6/04 - CRA public workshop held at CRA offices for input on 11 th Street
improvements.
10. 4/7/04 - Results of public workshop held on 4/6/04 forwarded to Alicia Cuervo Schreiber,
Mary Conway, Jorge Cano, and Stephanie Grindell to be incorporated into City plan.
FINANCIAL HISTORY (TOTAL APPROVED BUDGET AS OF 2/24/03: $150,000):
No funds have been expended to date.
CURRENT STATUS:
FOLLOWING STATUS PROVIDED BY CITY TRANSPORTATION COORDINATOR MARY
CONWAY ON JUNE 16, 2004:
"Below is a quick summary of history from my perspective on 11 Street. City is preparing plans
for two-way conversion of 9, 10, & 11 Streets between Biscayne Boulevard and NE 2nd Avenue
to match the FDOT plan currently scheduled for production completed September 2004. City
initially intended to two-way 10 7 11 Streets to NW 3rd Avenue until CRA advised that they had
potentially conflicting plans. As a result, City project limits were reduced to Biscayne Boulevard
to NE 2 Avenue sections only. City further advised that City felt CRA proposal for $150K study
for PD&E of 11 Street not necessary and intent could be accomplished at a nominal cost and
CRA monies redirected to design and construction of desired roadway improvements. Due to
time constraints associated with FDOT project, City advanced the design of two-way
conversions referenced above. Now that this design is underway, City has arranged a meeting
with CRA staff for June 18 at 11 am [meeting was cancelled by City - to be rescheduled] to
discuss desired and feasible improvements to 11 /street, Once agreement is reached regarding
these improvements, CRA and City can enter into agreement for CIP to administer project once
all needed funding is identified."
SEOPW/ORA ONM/CRA