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HomeMy WebLinkAboutAgenda Item Summary Form1TY OF Hw AGENDA ITEM SUMMARY FORM File ID: #12815 Date: 10/18/2022 Requesting Department: Department of Resilience and Public Works Commission Meeting Date: 01/12/2023 Sponsored By: District Impacted: All Type: Resolution Subject: RFP 1208386 - Trolley Advertising Services Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the Proposal received on May 9, 2022, pursuant to Request for Proposals ("RFP") 1200386 for the Trolley Advertising Services ("Services") to provide revenue generating advertising services to be displayed on City -owned trolley vehicles, from Outfront Media Group LLC ("Outfront"), for an initial term of three (3) years, with the option to renew for two (2) additional one-year periods; authorizing the City Manager to execute a professional services agreement ("PSA") with Outfront in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: On March 21, 2022, Procurement issued RFP No. 120386 for the provision of Trolley Advertising Services, under full and open competition. On May 9, 2022, at RFP closing, three (3) proposals were received. The responses were evaluated following the guidelines published in the RFP. All proposals were found to be responsive. Proposals were evaluated and Procurement is recommending award to Outfront, which met all requirements and were the highest ranked responsive and responsible Proposer. The City will receive sixty percent ("60%") of monthly net revenues. Budget Impact Analysis Item is Related to Revenue Total Fiscal Impact: Reviewed By Department of Resilience and Public Works Review Completed 11/08/2022 10:23 AM Office of Management and Budget Carolina Aguila Office of Management and Budget Donovan Dawson Office of Management and Budget Marie Gouin City Manager's Office Nzeribe Ihekwaba City Manager's Office Arthur Noriega V Legislative Division Valentin J Alvarez Office of the City Attorney Pablo Velez Office of the City Attorney Victoria Mendez City Commission Nicole Ewan Office of the City Clerk City Clerk's Office Juvenal Santana Department Head Budget Analyst Review Skipped 11/08/2022 11:07 AM Budget Analyst Review Completed 11/08/2022 12:40 PM Budget Review Completed 11/09/2022 3:00 PM Deputy City Manager Review Completed 11/09/2022 4:36 PM City Manager Review Completed 11/09/2022 5:20 PM Legislative Division Review Completed 11/10/2022 8:55 AM ACA Review Completed 11/15/2022 12:36 PM Approved Form and Correctness Completed 11/15/2022 2:26 PM Meeting Completed 01/12/2023 9:00 AM Rendered Completed 01/18/2023 2:00 PM of .�f City of Miami CityHall * iM°nr °°°TE° * 11 °° Legislation 3500 Pan American Drive g Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-23-0013 File Number: 12815 Final Action Date:1/12/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE PROPOSAL RECEIVED ON MAY 9, 2022, PURSUANT TO REQUEST FOR PROPOSALS ("RFP") NO. 1208386 FOR THE PROVISION OF TROLLEY ADVERTISING SERVICES, FROM OUTFRONT MEDIA GROUP LLC, A FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("OUTFRONT'), FOR THE CITY OF MIAMI ("CITY") DEPARTMENT OF RESILIENCE AND PUBLIC WORKS ("RPW'), FOR AN INITIAL TERM OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEGOTIATED PROFESSIONAL SERVICES AGREEMENT ("PSA") WITH OUTFRONT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, on March 21, 2022, the City of Miami ("City") Department of Procurement ("Procurement"), on behalf of the City's Department of Resilience and Public Works ("RPW'), and, specifically, the Transportation Division, issued Request for Proposals ("RFP") No. 1208386 for the provision of Trolley Advertising Services, under full and open competition, for revenue generating advertising services to be displayed on City -owned trolley vehicles, for an initial term of three (3) years, with the option to renew for two (2) additional one (1) year periods; and WHEREAS, on May 9, 2022, three (3) proposals were received, with all three (3) deemed responsive and responsible, and evaluated by the Manager approved Evaluation Committee ("Committee"), following the guidelines published in the RFP; and WHEREAS, the Committee has recommended for award the top ranked proposal received from Outfront Media Group LLC, a foreign limited liability company authorized to conduct business in Florida ("Outfront"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposal received on May 9, 2022, pursuant to RFP No. 1208386 for the provision of Trolley Advertising Services, from Outfront, for RPW, for an initial term of three (3) years, with the option to renew for two (2) additional one (1) year periods, is hereby accepted. Section 3. The City Manager is authorized' to execute the negotiated Professional Services Agreement ("PSA") with Outfront, in a form acceptable to the City Attorney, for said purpose. Section 4. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rl -\� 1 'A(T­tP-0::? i ria i "ndez, ity ttor ey 11/15/2022 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.