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HomeMy WebLinkAboutBack-Up DocumentsU.S. DEPARTMENT OF JUSTICE Approved: OMB No. 1121-0329 OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 Background Recipients' financial management systems and internal controls must meet certain requirements, including those set out in the "Part 200 Uniform Requirements" (2.C.F.R. Part 2800). Including at a minimum, the financial management system of each OJP award recipient must provide for the following: (1)Identification, in its accounts, of all Federal awards received and expended and the Federal programs under which they were received. Federal program and Federal award identification must include, as applicable, the CFDA title and number, Federal award identification number and year, and the name of the Federal agency. (2)Accurate, current, and complete disclosure of the financial results of each Federal award or program. (3) Records that identify adequately the source and application of funds for Federally -funded activities. These records must contain information pertaining to Federal awards, authorizations, obligations, unobligated balances, assets, expenditures, income, and interest, and be supported by source documentation. (4)Effective control over, and accountability for, all funds, property, and other assets. The recipient must adequately safeguard all assets and assure that they are used solely for authorized purposes. (5)Comparison of expenditures with budget amounts for each Federal award. (6)Written procedures to document the receipt and disbursement of Federal funds including procedures to minimize the time elapsing between the transfer of funds from the United States Treasury and the disbursement by the OJP recipient. (7) Written procedures for determining the allowability of costs in accordance with both the terms and conditions of the Federal award and the cost principles to apply to the Federal award. (8)Other important requirements related to retention requirements for records, use of open and machine readable formats in records, and certain Federal rights of access to award -related records and recipient personnel. ..... _._._._....._.._...._-._... _.... _................ ........._-...-......................... _......... ......... 1. Name of Organization and Address: Organization Name: City of Miami Streetl: 444 S.W. 2nd Ave. Street2: 5th Floor City: Miami State: Florida Zip Code: 33130 2. Authorized Representative's Name and Title: Prefix: MS. First Name: Middle Name:," Last Name: Blondet Suffix: Title: Director, Office of Grants Administration 3. Phone: 305-416-1536 4. Fax: ...... 5. Email: lblondet(@.miamigov.com 6. Year Established: 7. Employer Identification Number (EIN): 8. Unique Entity Identifier (UEI) Number: ROM 596000375 KJT5RFPMWTK5 9. a) Is the applicant entity a nonprofit organization (including a nonprofit institution of higher education) as described in 26 U.S.C. 501(c)(3) and exempt from taxation under 26 U.S.C. 501(a)? Yes E No If "No" skip to Question 10. If "Yes", complete Questions 9. b) and 9. c). Page 1 of 4 U.S. DEPARTMENT OF JUSTICE Approved: OMB No. 1121-0329 OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 AUDIT INFORMATION 9. b) Does the applicant nonprofit organization maintain offshore accounts for i ❑Yes 0 No the purpose of avoiding paying the tax described in 26 U.S.C. 511(a)? .._..... _.. .._..... _._. _ ... ......_.. ......... . . . ......... F 9. c) With respect to the most recent year in which the applicant nonprofit organization was required to file a tax return, does the applicant nonprofit i []Yes ❑ No organization believe (or assert) that it satisfies the requirements of 26 C.F.R. 53.4958-6 (which relate to the reasonableness of compensation of certain individuals)? If "Yes", refer to "Additional Attachments" under "What An Application Should Include" in the OJP solicitation (or application guidance) under which the applicant is submitting its application. If the solicitation/guidance describes the "Disclosure of Process related to Executive Compensation," the applicant nonprofit organization must provide -- as an attachment to its application -- a disclosure that satisfies the minimum requirements as described by OJP. For purposes of this questionnaire, an "audit" is conducted by an independent, external auditor using generally accepted auditing standards (GARS) or Generally Governmental Auditing Standards (GAGAS), and results in an audit report with an opinion. 10. Has the applicant entity undergone any of the following types of audit(s)(Please check all that apply): ❑■ "Single Audit" under OMB A-133 or Subpart F of 2 C.F.R. Part 200 ❑ Financial Statement Audit ❑ Defense Contract Agency Audit (DCAA) Q Other Audit & Agency (list type of audit): Comprehensive Annual Financial Report (CAFR) Fiscal Year Sept 30, 2021 ❑ None (if none, skip to question 13) .. ......... ..... ........._ _ ..... 11. Most Recent Audit Report Issued Q Within the last ❑ Within the last _ ❑ Over 2 years ago ❑ N/A 12 months 2 years Name of Audit Agency/Firm: RSM US LLP --- .. _...-- AUDITOR'S OPINION .._....-- - - - 12. On the most recent audit, what was the auditor's opinion? ❑■ Unqualified Opinion []Qualified Opinion ❑ Disclaimer, Going Concern ❑ N/A: No audits as or Adverse Opinions described above Enter the number of findings (if none, enter Enter the dollar amount of questioned costs (if none, enter "$0") . ,. Were material weaknesses noted in the report or opinion? ❑Yes NNo 13. Which of the following best describes the applicant entity's accounting system: ❑ Manual ® Automated ]Combination of manual and automated 14. Does the applicant entity's accounting system have the capability to identify the receipt and expenditure of award funds separately for each ®Yes ❑ No Not Sure Federal award? 15. Does the applicant entity's accounting system have the capability to Yes ❑ No ❑ Not Sure record expenditures for each Federal award by the budget cost categories shown in the approved budget? 16. Does the applicant entity's accounting system have the capability to ® Yes ❑ No ❑ Not Sure record cost sharing ("match") separately for each Federal award, and maintain documentation to support recorded match or cost share? Page 2 of 4 Aldwki U.S. DEPARTMENT OF JUSTICE Approved: OMB No. l 121-0329 ' OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 17. Does the applicant entity's accounting system have the capability to Yes ❑ No Not Sure j accurately track employees actual time spent performing work for each federal I award, and to accurately allocate charges for employee salaries and wages for each federal award, and maintain records to support the actual time spent and specific allocation of charges associated with each applicant employee? 18. Does the applicant entity's accounting system include budgetary controls 1■Yes ❑ No Not Sure to preclude the applicant entity from incurring obligations or costs that exceed j the amount of funds available under a federal award (the total amount of the j award, as well as the amount available in each budget cost category)? _._. ............................... ....... .. ...... 19. Is applicant entity familiar with the "cost principles" that apply to recent ■Yes ❑ No ❑Not Sure and future federal awards, including the general and specific principles set out in 2 C.F.R Part 200? I PROPERTY STANDARDS AND PROCUREMENT STANDARDS j 20. Does the applicant entity's property management system(s) maintain the . Yes ❑ No ❑Not Sure following information on property purchased with federal award funds (1) a j description of the property; (2) an identification number; (3) the source of funding for the property, including the award number; (4) who holds title; (5) acquisition date; (6) acquisition cost; (7) federal share of the acquisition cost; (8) location and condition of the property; (9) ultimate disposition information? 21. Does the applicant entity maintain written policies and procedures for procurement transactions that -- (1) are designed to avoid unnecessary or ® Yes ❑ No ❑ Not Sure duplicative purchases; (2) provide for analysis of lease versus purchase alternatives; (3) set out a process for soliciting goods and services, and (4) include standards of conduct that address conflicts of interest? 22 a) Are the applicant entity's procurement policies and procedures j designed to that in that ................ ®Yes ❑ No ❑Not Sure ensure procurements are conducted a manner provides full and open competition to the extent practicable, and to avoid practices that restrict competition? _ ....... ......... ......... ......... _--........................... j ................ -- --- 22. b) Do the applicant entity's procurement policies and procedures require .Yes []No ❑Not Sure documentation of the history of a procurement, including the rationale for the method of procurement selection of contract type selection or rejection of contractors, and basis for the contract price? :. ................._. 23. Does the applicant entity have written policies and procedures designed ❑ No ❑Not Sure to prevent the applicant entity from entering into a procurement contract to under a federal award with any entity or individual that is suspended or debarred from such contracts, including provisions for checking the "Excluded Parties List" system (www.sam.gov) for suspended or debarred sub -grantees and contractors, prior to award? TRAVEL POLICY j --.---................... ...... ................................ .................... _............. ...... - 24. Does the applicant entity: (a) maintain a standard travel policy? ® Yes ❑ No I (b) adhere to the Federal Travel Regulation (FTR)? ® Yes ❑ No SUBRECIPIENT MANAGEMENT AND MONITORING ... ..... -- — _ 25. Does the applicant entity have written policies, procedures, and/or ■Yes ❑ No Not Sure guidance designed to ensure that any subawards made by the applicant entity under a federal award -- (1) clearly document applicable federal requirements, (2) are appropriately monitored by the applicant, and (3) ❑ N/A - Applicant does not make j comply with the requirements in 2 CFR Part 200 (see 2 CFR 200.331)? subawards under any OJP awards I i Page 3 of 4 U.S. DEPARTMENT OF JUSTICE Approved: OMB No. 1121-0329 OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 Page 4 of 4 Budget Summary Budget Summary Note: Any errors detected on this page should be fixed on the corresponding Budget Detail tab. Year 1 Year 2 (if needed) Year 3 (if needed) Year 4 (if needed) Year 5 (if needed) Budget Category g g ry al a' D -o CT a) v Cr T. _0 N a, � LL or a, C CC O Z al ° n a -o W a, LL ccC 'O U, a Q a, O cc Z N ° -0 o• a, a, LL K M "O 4, a, D Cr v C K O Z N v o a, a, ti 'O a)(U a, M u 6 v C� O Z W v n v Cr a, a, LL CCC M 'O v� LL o- a, O OfH Z 76 o A. Personnel $0 $0 $0 1 $0 $0 $0 $0 $0 $0 $0 $0 B. Fringe Benefits $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 C.Travel $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 D. Equipment $236,246 $0 $0 $0 $0 $0 $0 $0 $0 $0 $236,246 E.Supplies $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 F.Construction $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 G.Suba wards(Subgrants) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 H.Procurement Contracts $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 I. Other $0 $0 $0 $0 $o $0 $o $0 So $o $0 Total Direct Costs $236,246 $0 $0 $0 $0 $0 $0 $0 $0 $0 $236,246 J. Indirect Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Project Costs $236,246 1 $0 1 $0 1 $0 $0 $0 $0 $0 $0 $0 $236,246 Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N No CZir,ofc t t ARTHUR NORIECA, V r +1 "" Chy Manager � a Edward Byrne Memorial Justice Assistance Grant (JAG) Program Fiscal Year 2020 Local Formula Solicitation Applicant Disclosure of Pending Applications (Duplication in Cost Items) The City of Miami does not have (and is not proposed as a subrecipient under) any pending applications submitted within the last 12 months for federally funded grants or cooperative agreements (or for subawards under federal grants or cooperative agreements) that request funding to support the same project being proposed in this application to OJP and that would cover any identical cost items outlined in the budget submitted as part of this application. OFFICE OF GRANTS ADMINISTRATION 444 S.W. 2nd Avenue, 5(h Floor, Miami, Florida 33130 (305) 416-1509 Fax: (305) 416-2151 Mailing Address: P.O. Box 330708.0708 Miami, Fl. 33233-0708 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2022 LOCAL SOLICITATION Dollar Amount Requested: $236,246.00 This proposal, submitted by the City of Miami Police Department (MPD), supports the legislative intent and operational objectives of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2022 Local Solicitation. Funds provided by JAG will allow the MPD to implement two projects following the guidelines of the following purpose area: • Planning, Evaluation, and Technology Improvement Programs Over the next four years the Miami Police Department will be implementing and expanding the following two projects: Technology Modernization Improvement Project: ➢ 72 desktops with dual monitors. ➢ 20 Toughbook. This proiect are associated with the following Identifiers: ➢ Computer software and hardware. ➢ Electronic monitoring ➢ Equipment- video/audio ➢ System Improvements The projects will expand and improve the operations of MPD; enabling the Department to provide better services to the City of Miami. Resources such as cutting edge technology and a proper performance management/analysis system are critical to MPD's success to fight crime and increase public safety. The JAG 2022 funds will support MPD's mission to provide and environment where Miami residents, visitors and businesses feel safe to work, live and play. Edward Byrne Memorial Justice Assistance Grant (JAG 2022) Program FY 2022 Local Solicitation Proposal Narrative -Attachment I A. Description of the Issue: The City of Miam Police Department (MPD) is committed to providing greater transparency to the residents of Miami, thereby increasing trust between law enforcement and the public. Serving the second-largest city in the State of Florida, MPD is responsible for the safety of 467,963 persons living within Miami's 36-square miles. In 2021, the City of Miami experienced 47 Homicides, 555 Robbery, 129 Forcible Offenses, 1,399 Burglary, 10,240 Larceny, 1,754 Motor Vehicle Theft, 13,393 Property Offense, 2,977 Property Crime, and 1896 Aggravated Assaults. On May 14, 2021, the City of Miami Police announced a new initiative to reduce gun violence in the community. Due to the tragic death of 6-year-old, who was shot and killed while attending a birthday party and becoming the youngest victim to die from gun violence in City of Miami in 2020. In addition, the City of Miami has added more than 100 additional Officers in the areas with the highest spike in gun related violent crimes, such as Little Haiti, Liberty City, Allapattah, Little Havana, and Overtown to focus on reducing gun violence and crime White, F. (2021, May 14). City of Miami Announces Initiative to Reduce Gun Violence. Retrieved from https: www.wsvn.com. Due to the increase in the City of Miami Police Law Enforcement workforce, having modern computer equipment is a necessitated tool that is needed for Officers to perform their daily assignments and this upgraded technology equipment is an imperative tool needed throughout the City of Miami Police Department. 1 Therefore, the City of Miami Police Department will manage the city-wide Technology Modernization Project within the purpose area of "Planning, Evaluation, and Technology programs" to use $236,246 in JAG funds to implement and support this project. The performance measurement data will be stated in the quarterly accountability metrics reports which will be submitted through the Bureau of Justice Assistance Performance Measurement Tool (PMT) and JustGrants systems. The Information Technology Support Section/Special Projects Management Unit (ITSS/SPMU) will track the completion of the project phase. The goal of the project is to replace outdated computer desktops, monitors, and toughbooks throughout the City of Miami Police Department. MPD will purchase desktop computers with dual monitors and Toughbook computers these upgrades will increase MPD's ability to analyze, disseminate, and utilize crime data to improve our current operations. The JAG funding opportunity will support MPD's mission to make our city a place where all people can safely live, work, and visit. MPD anticipates the project will be completed within the following Timeline of activities: • October 2022- January 2023- JAG award acceptance and contract execution. • February 2023-March 2023- Procurement Process • April 2023- July 2023- Purchase Seventy -Four (74) with dual desktop monitors • July 2023- September 2023- Purchase Toughbooks (20) B. Project Design and Implementation The JAG funding will allow the City of Miami Police Department to implement the Technology Modernization Project within the next four years. MPD will purchase seventy- four (74) desktops with dual monitors and twenty (20) toughbook computers to be distributed throughout the Miami Police Department Citywide (South, North, and Central Stations) in the 2 Administrative, Investigations, and Operation units. This project will replace outdated computer equipment that is an essential tool used by the MPD personnel to complete their work functions. The project will expand and improve operations throughout MPD, enabling the department to provide better services to the City of Miami residents and visitors. In order to accomplish this task, the JAG funds will be utilized for necessary technological enhancements which will provide MPD with the data, analysis, planning, and management resources critical to the success of combatting crime, providing timely response, ensuring public safety, and communication. Project Initiative: The Technology Modernization Project will be spearheaded by Information Technology Support Section/Special Projects Management Unit (ITSS/SPMU) within the Administration Division at the City of Miami Police Department. ITSS/SPMU receives its directives from the Office of the Chief and executes projects that support the agency's strategic plan. The mission of the unit is to ensure projects with strategic value to the agency which have defined implementation dates and budgetary impact, are completed on time, within budget, and within the intended scope. During the implementation of the project the ITSS/SPMU will purchase, will tag each computer with a barcode, manage the distribution of seventy-four (74) desktop computers with dual monitors, and twenty (20) toughbooks throughout MPD. The implementation of this project, utilizing the computers will allow Officers to work on their daily assignments, communicate, disbursement of police reports, crime statistics in response to requests from the public and city government, maps highlighting criminal activities in the City of Miami and varies other functions. 3 C. Capabilities and Competencies: The successful implementation of the Technology Modernization Project would give all our local and federal partners the ability to communicate effective and efficiently through computer access, utilizing the internet, email, and databases. The funding from the U.S. Department of Justice/Bureau of Justice Assistance will greatly assist in the crime fighting and prevention efforts of Law Enforcement in the City of Miami Police Department (MPD) with national implications that extend beyond South Florida. MPD has coordinated and teamed up with units of local and federal government agencies through a Memorandum of Understanding (MOUs). In addition, MPD has received funding from the United States Department of Justice in the following grant project areas to help combat crime: ➢ United States Secret Service (USSS): The Miami Police Department participates on the USSS Miami Electronic Crimes Task Force (MECTF), which provides digital forensic service to state and local partners through its state- of-the-art Digital Forensics Lab. Miami Police Officers detached to the MECTF utilize the lab to address the growing body of digital evidence collected during investigations. MECTF gives special priority to processing digital evidence of violent crimes, such as homicides and shootings. The USSS is also the lead federal agency for the 2020 Super Bowl, which is classified as a National Special Security Event. While the game itself will be played in the City of Miami Gardens, many of the satellite events will be hosted within the City of Miami. The Miami Police Department is therefore coordinating with its federal, state, and local partners to ensure that the Super Bowl and all of its ancillary events conclude safely and successfully. ➢ The Joint Terrorism Taskforce (JTTF): The JTTF is a nationwide system for rapidly communicating and responding to terrorism events. A clearinghouse for domestic and international terrorism threats in which City of Miami Police Department has a detective assigned to an FBI taskforce. ➢ Office of the State Attorney for the Eleventh Judicial Circuit of Florida (SAO) & Florida Department of Law Enforcement (FDLE): MPD has a Memorandum of Understanding (MOU) with the SAO and FDLE for the predicate events that will initiate investigative and forensic involvement, assistance, or coordination by FDLE, such as the shooting of a person by a MPD law enforcement officer acting in the line of duty. ➢ Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF): An MOU establishes a joint cooperative effort between MPD and the ATF for the ATF's Firearms, Interdiction, Reduction and Enforcement Strike Force, referred to as FIRE. Another MOU establishes that joint operation/task force: ATF Task Force, whereas MPD shall assign officers to assist ATF in investigations of Federal, state, and local laws on a dedicated basis. Additionally, MPD and ATF have an MOU that establishes their partnership for the integration of the National Integrated Ballistics Information Network (NIBIN) system, with ATF identified as the NIBIN partner. The partnerships include collective efforts, including operation and administration for the collection, timely analysis, and dissemination of crime gun data to enhance the efforts of law enforcement to integrate sources to reduce firearms violence, identify shooters and refer them for prosecution. ➢ Miami -Dade County and City of Miami: A Mutual Aid Agreement for the North -End Street Violence Task Force through Operation Blue & Brown, which was established between the government of Miami -Dade County and the City of Miami to ensure public safety of their citizens by providing adequate levels of police services. ➢ Florida Department of Law Enforcement (FDLE): MPD and FDLE have a Factual Analysis Criminal Threat Solution Agency Agreement governing the involvement and responsibilities for the use of dissemination of information transmitted to or retrieved from the system. MPD and FDLE also have a Voluntary Mutual Aid Agreement that establishes a South Florida Child Abduction Response Team. MPD also works with FDLE as part of a multi -agency Electronic Surveillance Support Team. U.S. Department of Justice Funding Received: • 2018 Comprehensive Opioid Abuse Sited -based Program ($883,586) • 2019 Edward Byrne Memorial Justice Assistance Grant (JAG) Program ($283,688) • 2019 JAG Strategies for Policing Innovation ($700,000) • 2019 Justice and Mental Health Collaboration Program ($750,000) • 2020 Crime Gun Intelligence Centers ($6532,762) • 2020 Body -Worn Camera Policy and Implementation Program ($392,281) • 2020 COPS Office Hiring Program Solicitation ($1,875,000) • 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) Program ($234,888) • 2021 COPS Office Hiring Program Solicitation ($1,875,000) 5 • 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program ($249,367) • 2021 Byrne Criminal Justice Innovation Program (BCJI) ($1,000,000) D. Plan for Collecting the Data The City of Miami Police Department will manage and track the acquisition and implementation of all technology projects within the purpose area of "Planning, Evaluation and Technology programs." Performance measurement data will be stated in quarterly accountability metrics reports which will be submitted through the Bureau of Justice Assistance Performance Measurement Tool (PMT) and JustGrants systems. The Information Technology Support Section/Special Projects Management Unit will track the completion of the project phase. The goal of the project is replaced outdated computers throughout the three (3) Police (MPD) Stations by purchasing seventy-four (74) desktop computers with dual monitors and twenty (20) toughbook computers this will increase MPD ability to analyze, disseminate, and utilize crime data to improve over current operations. The funding opportunity will support MPD's mission to make our city a place where all people can safely live, work, and visit. 6 01-tv of 'fflia i ARTHUR NORIEGA, V City Manager BJA FY 2022 Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation Research and Evaluation Independence and Integrity i. Assurance of Research Independence and Integrity: The City of Miami has reviewed its application to apply for the BJA FY 2022 Edward Byrne Memorial Justice Assistance Grant program an has determined this project does not propose research (including research and development) and/or evaluation. Therefore, there are no actual or potential apparent conflicts of interest (including through review of pertinent information on the principal investigator, any co -principal investigators, and any subrecipients), and that the applicant has identified no such conflicts of interest — whether personal or financial or organizational (including on the part of the applicant entity or on the part of staff, investigators, or subrecipients) — that could affect the independence or integrity of the research, including the design, conduct, and reporting of the research. Inventory, tracking and reporting requirements for this BJA funded activity will be supervised internally by the City of Miami Police Department. ii. Method of Review: The City of Miami has several mechanisms and procedures in place to prevent actual or potential conflicts of interest (personal, financial, or organizational). Grant - funded projects are subject to review from several departments that follow rigorous assurance standards for fiscal, personal and organizational accountability. Conflicts of Interest are specifically addressed in the Article V of the City Charter. All contracts pertaining to City business are reviewed by the Office of Procurement. The Chief Procurement Officer of Purchasing and the purchasing department must follow the standards of the Purchasing Department Code of Ethics as mandated by the City of Miami. The Office of Procurement is a member of the Institute of Public Procurement (NIGP). OFFICE OF GRANTS ADMINISTRATION 444 S.W. 2nd Avenue, 5th Floor, Miami, Florida 33130 (305) 416-1509 Fax: (305) 416-2151 Mailing Address: P.O. Box 330708-0708 Miami, FL 33233-0708 ChapterpocumentFrame Page I of 5 ARTICLE V. CONFLICTS OF INTEREST* "Charter references: City officers and employees prohibited from having interest in profits, etc., of contracts, jobs, etc., performed for the city, § 4(c). City Code cross reference --Conflicts of interest in regard to members, employees, etc., of downtown development board, § 14-62. Law review reference --Note as to conflicts of interest of municipal officers, 20 Miami L. Rev. 472. Sec. 2-611. Applicability of article. This article shall be applicable to and binding upon every officer, official and employee of the city, including every member of any board, commission or agency of the city. (Code 1967, § 2-101; Code 1980, § 2-301) Sec. 2-612. Transacting business with city; appearances before city boards, etc. (a) No person included in section 2-611 shall enter into any contract or transact any business with the city or any person or agency acting for the city, or shall appear in representation of any third party before any board, commission or agency of which such person is a member. No employee shall appear in any capacity on behalf of any third party before any board, commission or agency of the city. Any such contract or agreement entered into or appearance made in violation of this section shall render the transaction voidable. However this section shall not apply to an employee participating in the community development block grant assisted single family rehabilitation loan program and the various affordable housing programs assisted through the home investment partnership program and state housing initiatives partnership program administered by the department of community development provided that the employee meets all criteria of the program and provided that the city manager approves the participation of the employee and that the employee is identified as being an employee of the city in applicable documents. (b) The word "person" appearing in subsection (a) of this section shall include officers, officials and employees as set forth in section 2-611 hereof and the following family members of such "person": spouse, son, daughter, parent, brother or sister. (c) The prohibition upon activity which is set forth in subsections (a) and (b) of this section shall remain in effect for a period of two years after the officer, official, or employee has left city service or terminated city employment. (Code 1967, § 2-102; Ord. No. 9015, § 1, 11-8-79; Ord. No. 10823, § 2, 1-10-91; Code 1980, § 2-302; Ord. No. 11755, § 2, 2-9-99; Ord. No. 11816, § 2, 7-13-99; Ord. No. 11908, § 2, 4-13-00) State law references: Doing business with one's agency, F.S. § 112.313(13), (14) Sec. 2-613. Accepting gifts, etc., from persons contracting, etc., with city. Every officer, official or employee of the city, including every member of any board, commission or agency of the city, is expressly prohibited from accepting, directly or indirectly, from any person, company, firm or corporation to which any purchase order or contract is or might be awarded, any rebate, gift, money or anything of value whatsoever, except where given for the use and benefit of the city. (Code 1967, § 2-103; Code 1980, § 2-303) Sec. 2-614. Waiver of requirements of article. http://Avs.municode.com/CGI-BIN/om_isapi.dlI?depth=3&infobase=10933x.nfo&record... 10/ 15/2002 ChapterpocumentFrame Page 2 of 5 (a) The requirements of this article may be waived for a particular transaction or transactions only by an affirmative vote of four -fifths of the members of the city commission after public hearing. Such waiver may be effected only after findings by four -fifths of the members of the city commission, as follows: (1) An open -to -all sealed competitive bid has been submitted by a city person as set forth in section 2-611 hereof; or (2) The bid has been submitted by a person or firm offering services within the scope of practice of architecture, landscape architecture, professional engineering or registered land surveying, as defined by the laws of the state and pursuant to provisions of the Consultant's Competitive Negotiation Act as are now in force and as may be hereinafter enacted, and when the bid has been submitted by a city person as set forth in section 2-611 hereof; or (3) The property or services to be involved in the proposed transaction are unique and the city cannot avail itself of such property or services without entering into a transaction which would violate this section but for waiver of its requirements; and (4) The proposed transaction will be to the best interest of the city. (b) Such findings shall be spread on the minutes of the commission. This section shall be applicable only to prospective transactions, and the commission may in no case ratify a transaction entered in violation of this section. (c) This section shall be taken to be cumulative and shall not be construed to amend or repeal any other section or ordinance pertaining to the same subject matter. (Code 1967, § 2-104; Code 1980, § 2-304) State law references: Consultants' competitive negotiation, F.S. § 287.055. Sec. 2-615. List of real estate owned --Required of certain officials. (a) All the following enumerated elective and appointive officers or employees of the city: Mayor; City commissioners; _... City attorney; City clerk; City manager; Civil service board; Retirement plan board; T Retirement system board; Director of administration for planning and zoning boards; Members of planning advisory board; Members of zoning board; "Members of the nuisance abatement board; Executive director of downtown development authority; Director of off-street parking department; http://Rvs.inunicode.com/CGI-BIN/om_isapi.dll?depth=3&lnfobase=10933x.nfo&record... 10/15/2002 ChapterpocumentFrame Page 3 of 5 Executive secretary of civil service board; Fire chief; Chief of police; Downtown development authority; Off-street parking board; - - --Directors of all departments; shall, within 30 days from the effective date of sections 2-615 through 2-617 [June 1, 1967], submit to the city clerk a complete itemized list of all real property owned by him, whether the title be either legal or equitable, whether owned in whole or in part, including corporate real property in which he has a controlling interest or is an officer of such corporation, and shall include the following information as to each parcel of land: (1) The legal description and common address; (2) The municipal or county zoning classification wherein the property is located; "(3) The manner in which the property is presently being utilized. (b) The itemized list shall be verified under oath. Provided, that only those real properties shall be .required to be listed that are located within the corporate limits of the city or those properties located 500 feet beyond the corporate limits of the city. The real properties required to be listed shall be on the form attached hereto and made a part hereof. (c) All the elective and appointive officers or employees enumerated above who are appointed subsequent to the effective date of sections 2-615 through 2-617 [June 1, 1967] shall, within 30 days of their election or appointment, submit an itemized list verified under oath of real estate holdings as provided above. (Code 1967, § 2-105; Ord. No. 10966, § 2, 4-2-92; Code 1980, § 2-305) Sec. 2-616. Same --To be renewed annually. All those elective and appointive officers and employees as described in section 2-615 shall, between November 1 and December 1, 1967, and each succeeding year thereafter, submit new itemized lists of real estate holdings as required under section 2-615 subject to the terms and conditions as contained in section 2-615. (Code 1967, § 2-106; Code 1980, § 2-306) Sec. 2-617. Same --Penalty for violation of sections 2-615, 2-616. Any elective or appointive officer or employee violating sections 2-615 and 2-616 shall be removed from office in accordance with the law. (Code 1967, § 2-108; Code 1980, § 2-307) Sec. 2-618. Disclosure of parties in interest by persons making presentations, requests, etc., to city commission or boards. .(a) All parties making any presentation, formal request or petition to the city commission or any city board with respect to any real property are required to make full disclosure in writing, on a form supplied by the clerk of the city commission or secretary to the board, of all parties having a financial interest, either http://Avs.municode.com/CGI-BIN/om_isapi.dll?depth=3&infobase=1093 3x.nfo&record... 10/ 15/2002 ChapterpocumentFrame Page 4 of 5 direct or indirect, in the subject matter of said presentation, formal request or petition. Such disclosure shall include, but not be limited to, disclosure of all natural persons having an ownership interest, direct or indirect, in the subject real property. (b) The disclosure required by subsection (a) hereof must be made or updated, as may be necessary, in order to ensure that the information disclosed is accurate at the time of filing and at all times thereafter within a reasonable time after any change in the disclosure information required and is accurate as of the time of each vote by the city commission or applicable board. (c) Where the disclosure required by subsection (a) hereof is not made, the city commission or applicable board shall not consider the presentation, formal request or petition nor shall such petition be accepted for filing. (Ord. No. 9419, §§ 1, 2, 5-27-82; Ord. No. 9798, § 1, 2-9-84; Code 1980, § 2-308) Sec. 2-619. Financial disclosure. (a) Reporting requirement: (1) In addition to the financial disclosure requirements of state law and county Code, the mayor and city commissioners are required to provide the following information to the city clerk in writing by July 1 of each year:* *Note: The reporting requirement applies to all persons serving in the designated capacities on December 31, 1986 and on December 31 of succeeding years. Information required to be reported by July 1 shall be the information in existence as of December 31 of the preceding calendar year. a. Description of all assets which have a value in excess of $5,000.00 including household goods. b. All liabilities which exceed $5,000.00 including the name and address of all creditors .--.including debts or money owed in excess of $5,000.00 including credit card and retail installment accounts, taxes owed, indebtedness on a life insurance policy and accrued income taxes on net unrealized appreciation. c. All sources of income due a business entity in excess of ten percent of the gross income of a business entity in which the reporting person held a material interest and from -- -which he/she received an amount which was in excess of ten percent of his/her gross income during the disclosure period and which exceeds $1,500.00. The period for computing the gross income of the business entity is the fiscal year of the business entity which ended on, or immediately prior to, the end of the preceding calendar year. d. Net worth, i.e., the difference between total assets and total liabilities. -----.(2) An affidavit of the person reporting shall be executed attesting to the accuracy of the disclosures. (b) As an alternative to the requirements set forth in subsection (a) above, a copy of the reporting person's filed return for the current year's federal income tax return may be provided. (c) Any elected official who is a partner in a law firm or a stockholder in a professional association must disclose, in writing, to the city clerk the name of any client whose representation results in a contribution of ten percent or more of the gross income: - ___(1) To the law firm in which said official is a partner; (2) To the professional association in which said official is a stockholder or has an ownership interest; or http://Avs.municode.com/CGI-BIN/om_isapi.dll?depth=3&lnfobase= l 0933 x.nfo&record... 10/ 15/ 2002 ChapterpocumentFrame Page 5 of 5 --- (3) To the elected official directly. (d) Every person who is convicted of a violation of this section shall be punished as provided in section 1-13. (Ord. No. 10219, § 1, 2-12-87; Code 1980, § 2-309) Secs.2-620--2-650. Reserved. http://fws.municode.com/CGI-BIN/om_isapi.dll?depth=3&infobase=10933 x.nfo&record... 10/ 15/2002 tit W INC ®di0:11'.t9 It �s �o"VO Purchasing Department Code of Ethics The Chief Procurement Officer/Director of Purchasing and the purchasing department staff subscribe to the following code of ethics: • Each staff member will not secretly represent conflicting interests. • Each staff member believes in the importance and dignity of the service rendered by government and is aware of his own social responsibilities as a trusted employee and public servant. • Each staff member is governed by the highest ideals of honor and integrity with regard to all business and personal relationships in order that he/she may be deserving and inspire the confidence of those he serve. • Each staff member believes the misuse of public or personal relationships to achieve selfish ambitions is dishonest. • Each staff member will never, under any circumstances, seek or accept, directly or indirectly from any individual doing or seeking to do business with the city, loans, services, payments, entertainment, trips, money in any amount, or gifts of any kind. The prohibition of this section does not include promotional items obtained at business conferences. • Each staff member handles all personnel matters on a merit basis. Political, religious and/or racial/ethnic/gender considerations cant' no weight in personnel administration. • Each staff member is encouraged to cooperate with all professional organizations engaged activities which develop and further enhance purchasing as a profession. • Each staff member has an obligation to promote a better understanding of the ethics and functions of the city purchasing department.