HomeMy WebLinkAboutExhibit CC 10/27DocuSign Envelope ID: 3A248356-CD6B-430E-84BA-OF5DDC3217DO
"4 Arthur Noriega V
City Manager
City of Miami
Joseph F. Zahralban
Fire Chief
Department of Fire -Rescue
CITY OF MIAMI, FLORIDA
Inter -Office Memorandum
[DATE: October 4, 2022
SUBJECT: Emergency Purchase — Miami Firefighters
Health and Wellness Center
REFERENCES:
ENCLOSURES: Emergency Memo May 24, 2022
On May 24, 2022 the Department of Fire -Rescue, via an emergency memo, requested your
approval to purchase equipment for the Miami Firefighters Health and Wellness Center for our
Comprehensive Cancer Prevention Program. Our request was approved on June Ils', 2022, This
memo serves to respectfully request your approval to amend the emergency request to include
needed compatible software to transfer images taken by an ultrasound for physician review in an
amount of approximately thirty-five thousand dollars ($35,000.00), annual recurring fees,
maintenance costs and addition of related equipment or services (if needed), all subject to prior
budgetary approval at time of need.
CITY MANAGER:
Q cPbvi�,
Art ur Noriega V
M APPROVED ❑ DISAPRROVED
DATE: October 4, 2022 1 16:57:28 EDT
DocuSign Envelope ID: 3A248356-CD6B-430E-84BA-OF5DDC3217DO
DocuSign Envelope ID: CEEF7EB7-2D31-4964-B275-F6CD652C55BC
CITY OF MIAI'l+II, FLORIDA
INTER -OFFICE MEMORANDUM
Tuu Arthur Noriega V
City Manager
EaC'vt: Joseph F. Zahralban
Fire Chief, Department of Fire -Rescue
DATE: 5/24/2022
SUBJECT: Emergency purchases
RFFERENCB:
FNC.t)SURES: 1
The Department of Fire -Rescue` respectfully requests your approval of the following emergency
purchase( medical a ui meet for the Miami Firefighters Health and Wellness Center
The goods and/or services required herein are as a result of one or both of the following circumstance(s):
1) A public emergency (threats to health, life, welfare or safety); or
2) Convenience of the City.
Per the emergency procurement procedures as defined
waive the competitive hid process, albeit it is a
aforementioned emergency purchase if greater than $25,000.
This purchase is necessary for the following reason:
(Please see attached).
CITY MANAGER:.
❑aeu§gnee b
d Pbns�a
Arthur Noriega V
in Section 18-90 of the City Code, authorization to
retroactive authorization, is also requested for the
E APPROVED D DISAPPROVED
Date: Tune 1, 2022 1 09:57:29 EDT
DIRECTOR, DEPARTMENT OF PROCUREMENT: �x APPROVED
DISAPPROVED
Date: May 25, 2022 1 09:56:56 EDT
Annie Perez, CPPO
DocuSign Envelope ID: 3A248356-CD6B-430E-84BA-OF5DDC3217DO
DocuSign Envelope ID: CEEF7EB7-21)31-4964-B275-F6CDB52C55SC
Additional certification r uircd for emergengl lurchases rester than t25 000:
DIRECTOR, OFFICE OF
MANAGEMENT AND
BUDGET:
Oocu6'rynea e,,
Marie "Maggie" Gouin
1 certify the fiends to cover this ernergeecy purchase are available
Date: May 31, 2022 1 14:17:32 EDT
DocuSign Envelope ID: 3A248356-CD6B-430E-84BA-OF5DDC3217D0
DocuSign Envelope ID: CEEF7EB7-2D31-4964-B275-F6CDB52C556C
On October 2015, the City of Miami Department of Fire -Rescue developed the Comprehensive
Cancer Prevention Program (CCPP). The main ,goal of this program was to prevent cancer
amongst the employees of the City of Miami Department of Fire -Rescue. One of the main
objectives of this program was to develop a free-standing Health and Wellness Center with
Year-round availability for all personnel and focus on disease prevention and early screening,
including cancer.
The Miami Firefighters' Health and Wellness Center has recently received its Certificate of
Occupancy and is currently in the process of receiving its Certificate of Use. It has recently
come to our attention that the City of Miami is not considered a health care provider; hence,
we cannot roster into an affiliate agreement with the Jackson Health Trust to purchase the
required medical equipment. We are respectfully requesting an emergency purchase to
medically equip the Health and Wellness Center. The lead time for the delivery of this
equipment is approximately eight weeks. Additionally, the Department of Fire -Rescue needs to
plan and consider the phasing out of our previous provider and the blending in of the Jackson
Health Trust personnel (including training). And lastly, it is of utmost importance that the
equipment purchased is compatible and able to interface with the Jackson Health Trust's
software and patient health records.
In conclusion, we are respectfully requesting to purchase a portable K-Ray, Treadmill, EKG
machine, Echocardiogram machine (Epid CV Ultrasound), and a Logic ET 10 series (Ultrasound)
for an approximate cost of $505,581.14. Please note that the funding sources remain the same
(CIP 40-670106A-1426, 40-870184-1426, and 00001.181000,664000). Thank you in advance for
Your consideration.