The URL can be used to link to this page

Home My WebLink AboutAgenda Item Summary Form1TY OF Hw AGENDA ITEM SUMMARY FORM File ID: #12686 Date: 10/03/2022 Requesting Department: Department of Real Estate and Asset Management Commission Meeting Date: 11/17/2022 Sponsored By: District Impacted: All Type: Resolution Subject: Accept - IFB - Underwater Visual Inspection Reporting Repair Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bids received on July 29, 2022, pursuant to Invitation for Bid ("IFB") No. 1492386 from the lowest responsive and responsible Bidders, Seamar Divers, LLC ("Seamar"), the primary vendor, and Industrial Divers Corp, Inc. ("Industrial Divers"), the secondary vendor, for the provision of underwater visual inspection reporting/repair, on an as needed basis, for the City of Miami's Department of Real Estate Asset Management ("DREAM"), for an initial term of three (3) years with the option to renew for one (1) additional three (3) year period; allocating funds from DREAM's General Fund Account number 04002.221120.534000.0000.00000, and other sources of funds of the user department and Agencies, subject to the availability of funds and budgetary approval at the time of need; Authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: On July 5, 2022, Department of Procurement ("Procurement") on behalf of DREAM issued IFB No. 1492386, for the provision of underwater visual inspection reporting/repair, under full and open competition. As required by the Procurement Code, the IFB was advertised and issued online. On July 29, 2022, at the bid closing six (6) bids were received. All bid responses were evaluated and tabulated following the guidelines directed in the IFB. The bid received from SoFlo Divers, LLC, was deemed non -responsive as they failed to submit a Commercial Diver Certification Card for one (1) of the members of their team, as required by the solicitation. Procurement is recommending award to Seamar (Primary), and Industrial Divers (Secondary) the lowest responsive and responsible Bidders, per bid specifications. The estimated contract amount is $34,750.00 annually (approximately $208,500.00 for all six (6) years in the aggregate). Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: $34,750.00 annually (Approximately $208,500.00 in the aggregate). DREAM General Fund Account No.: 04002.221120.534000.0000.00000 Reviewed By Department of Real Estate and Asset Management Review Completed 10/19/2022 9:51 AM Department of Procurement Annie Perez Office of Management and Budget Pedro Lacret Office of Management and Budget Marie Gouin City Manager's Office Larry M. Spring Legislative Division Valentin J Alvarez City Manager's Office Arthur Noriega V Office of the City Attorney Pablo Velez Office of the City Attorney Victoria Mendez City Commission Maricarmen Lopez Office of the City Clerk City Clerk's Office Jacqueline Lorenzo Department Head Procurement Review Completed 10/24/2022 10:49 AM Budget Analyst Review Completed 10/25/2022 12:50 PM Budget Review Completed 10/25/2022 5:16 PM Assistant City Manager Review Completed 10/26/2022 9:57 AM Legislative Division Review Completed 10/26/2022 11:16 AM City Manager Review Completed 10/26/2022 12:51 PM ACA Review Completed 11/03/2022 7:40 PM Approved Form and Correctness Completed 11/06/2022 9:50 PM Meeting Completed 11/17/2022 9:00 AM Rendered Completed 11/18/2022 11:45 PM of .�f City of Miami CityHall * iM°nr °°°TE° * 11 °° Legislation 3500 Pan American Drive g Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-22-0434 File Number: 12686 Final Action Date:11/17/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BIDS RECEIVED ON JULY 29, 2022, PURSUANT TO INVITATION FOR BIDS ("IFB") NO. 1492386, FROM THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS, SEAMAR DIVERS, LLC, A FLORIDA LIMITED LIABILITY COMPANY ("SEAMAR"), THE PRIMARY VENDOR, AND INDUSTRIAL DIVERS CORP. INC., A FLORIDA PROFIT CORPORATION ("INDUSTRIAL DIVERS"), THE SECONDARY VENDOR, FOR THE PROVISION OF UNDERWATER VISUAL INSPECTION REPORTING/REPAIR SERVICES, ON AN AS NEEDED BASIS, FOR THE CITY OF MIAMI ("CITY") DEPARTMENT OF REAL ESTATE ASSET MANAGEMENT ("DREAM"), FOR AN INITIAL TERM OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD; ALLOCATING FUNDING FROM DREAM GENERAL FUND ACCOUNT NO. 04002.221120.534000.0000.00000 AND SUCH OTHER SOURCES OF FUNDS FROM THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Department of Real Estate Asset Management ("DREAM") has a continuous need for underwater visual inspection reporting/repair services; and WHEREAS, on July 5, 2022, the City's Department of Procurement ("Procurement'), on behalf of DREAM, issued Invitation for Bids ("IFB") No. 1492386 for the Provision of Underwater Visual Inspection Reporting/Repair Services, on an as needed basis, for an initial term of three (3) years with the option to renew for one (1) additional three (3) year period; and WHEREAS, on July 29, 2022, Procurement received six (6) bids, which were evaluated and tabulated following the IFB required guidelines, with one (1) bid deemed non -responsive; and WHEREAS, Seamar Divers, LLC, a Florida limited liability company ("Seamar"), the primary vendor, and Industrial Divers Corp. Inc., a Florida profit corporation ("Industrial Divers"), the secondary vendor, were the lowest responsive and responsible Bidders; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received on July 29, 2022, pursuant to IFB No. 1492386, from the lowest responsive and responsible Bidders, Seamar, the primary vendor, and Industrial Divers, the secondary vendor, for the provision underwater visual inspection reporting/repair services, on an as needed basis, for DREAM, for an initial term of three (3) years with the option to renew for one (1) additional three (3) year period, is hereby accepted. Section 3. Funding shall be allocated from DREAM General Account No. 04002.221120.534000.0000.00000 and such other sources of funds from the user department, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 &ina City Attor iey 11/6/2022 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.