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HomeMy WebLinkAboutAgenda Item Summary Form1TY OF Hw AGENDA ITEM SUMMARY FORM File ID: #12425 Date: 08/09/2022 Requesting Department: Office of Capital Improvements Commission Meeting Date: 09/22/2022 Sponsored By: District Impacted: All Type: Resolution Subject: Amendment - PSA Miscellaneous Structural Engineering Services Purpose of Item: The purpose of this item is to approve a Resolution from the Miami City Commission, authorizing Amendment No. 1 to increase Agreement capacity to the Professional Services Agreements ("Agreements") with Master Consulting Engineers, Inc., Douglas Wood Associates, Inc., and Eastern Engineering Group Company ("Consultants"), for the provision of additional work concerning miscellaneous structural engineering services, solicited under Request for Qualifications ("RFQ") No. 16-17-018, authorizing an increase to the existing capacity by a not -to -exceed amount of $250,000.00 per Agreement, thereby increasing the total compensation limit from $500,000.00 up to a not -to -exceed amount of $750,000.00 per Agreement; allocating funds from the appropriate Office of Capital Improvements ("OCI") projects and departmental budgets, subject to budgetary approval at the time of need; authorizing the City Manager to execute Amendment No. 1 to the agreements, in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City of Miami ("City") Procurement Ordinance, Anti- deficiency Act, and Financial Integrity principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and all in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On August 16, 2017, the Department of Procurement ("Procurement") issued RFQ No. 16-17-018 for Miscellaneous Structural Engineering Services, under full and open competition to obtain structural engineering services. On October 2, 2017, the RFQ closing date, six (6) proposals were received in response to the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon which four (4) proposals were deemed responsive to the minimum submission requirements of the RFQ. On December 12, 2017, the Evaluation Committee completed the evaluation of the four (4) proposals and recommended all four (4) Proposers, for award of an Agreement. Execution of PSAs was completed. On May 12, 2022, the Office of Capital Improvements ("OCI") recommended a capacity increase of $250,000.00 to three (3) of the four (4) Consultants' Agreements, thereby increasing the capacity of said three (3) Agreements from an amount not -to -exceed $500,000.00 to an amount not -to -exceed $750,000.00. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $750,000 ($250,000-capacity increase for three (3) Agreements) Reviewed By Office of Capital Improvements Hector L Badia Department Head Review Completed 08/09/2022 1:03 PM Office of Management and Budget Lai -wan McGinnis Budget Analyst Review Completed 09/06/2022 5:20 PM Office of Management and Budget Marie Gouin Budget Review Completed 09/07/2022 12:59 PM City Manager's Office Nzeribe Ihekwaba Deputy City Manager Review Completed 09/07/2022 2:11 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 09/07/2022 3:24 PM City Manager's Office Arthur Noriega V City Manager Review Completed 09/07/2022 4:14 PM Office of the City Attorney Pablo Velez ACA Review Completed 09/08/2022 5:12 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 09/08/2022 8:42 PM City Commission Nicole Ewan Meeting Completed 09/22/2022 9:00 AM Office of the City Clerk City Clerk's Office Rendered Completed 09/26/2022 2:58 PM of .�f City of Miami CityHall * iM°nr H°TF° * 11 °° Legislation 3500 Pan American Drive g Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-22-0353 File Number: 12425 Final Action Date:9/22/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENTS ("AGREEMENTS") WITH THE ENGINEERING FIRMS OF MASTER CONSULTING ENGINEERS, INC., DOUGLAS WOOD ASSOCIATES, INC., AND EASTERN ENGINEERING GROUP COMPANY, ALL FLORIDA PROFIT CORPORATIONS (COLLECTIVELY THE "CONSULTANTS"), FOR ADDITIONAL WORK CONCERNING THE PROVISION OF MISCELLANEOUS STRUCTURAL ENGINEERING SERVICES SOLICITED UNDER REQUEST FOR QUALIFICATIONS ("RFQ") NO. 16-17-018, WITH AN INCREASE TO THE EXISTING CAPACITY OF EACH OF THE AGREEMENTS IN AN AMOUNT NOT -TO -EXCEED TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000.00), THEREBY INCREASING THE TOTAL CAPACITY OF EACH OF THE AGREEMENTS FROM AN AMOUNT NOT -TO - EXCEED FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) TO AN AMOUNT NOT -TO -EXCEED SEVEN HUNDRED FIFTY THOUSAND DOLLARS ($750,000.00); ALLOCATING FUNDS FROM THE APPROPRIATE CITY OF MIAMI ("CITY") OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENTS WITH THE CONSULTANTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as amended ("City Code"), and Request for Qualifications ("RFQ") No. 16-17-018, the City Manager executed Professional Services Agreements ("Agreements") with the engineering firms of Master Consulting Engineers, Inc., Douglas Wood Associates, Inc., and Eastern Engineering Group Company, all Florida profit corporations (collectively the "Consultants"), for the provision of miscellaneous structural engineering services in an amount not -to -exceed Five Hundred Thousand Dollars ($500,000.00) each; and WHEREAS, the current compensation limit is insufficient to address the costs associated with the outstanding and foreseeable future miscellaneous structural engineering services required by the City of Miami ("City"); and WHEREAS, it is in the best interest of the City to increase the capacity of the Agreements with the Consultants to accommodate said outstanding and foreseeable future assignments; and WHEREAS, the proposed Amendment No. 1 to the Agreements with the Consultants proposes increasing the existing capacity of each of the Agreements by an amount not -to - exceed Two Hundred Fifty Thousand Dollars ($250,000.00), thereby increasing the total capacity of each of the Agreements from an amount not -to -exceed Five Hundred Thousand Dollars ($500,000.00) to an amount not -to -exceed Seven Hundred Fifty Thousand Dollars ($750,000.00); and WHEREAS, pursuant to Section 18-87 of the City Code, any increase in the total compensation limit above Five Hundred Thousand Dollars ($500,000.00) requires City Commission approval; and WHEREAS, funds are to be allocated from the appropriate City Office of Capital Improvements ("OCI") projects and departmental budgets, subject to budgetary approval at the time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Amendment No. 1 to the Agreements with the Consultants for additional work concerning the provision of miscellaneous structural engineering services solicited under RFQ No. 16-17-018, with an increase to the existing capacity of each of the Agreements in an amount not -to -exceed Two Hundred Fifty Thousand Dollars ($250,000.00), thereby increasing the total capacity of each of the Agreements from an amount not -to -exceed Five Hundred Thousand Dollars ($500,000.00) to an amount not -to -exceed Seven Hundred Fifty Thousand Dollars ($750,000.00), is hereby authorized.' Section 3. Funding shall be allocated from the appropriate OCI projects and departmental budgets, subject to budgetary approval at the time of need. Section 4. The City Manager is authorized' to execute Amendment No. 1 to the Agreements with the Consultants, in a form acceptable to the City Attorney, for said purpose. Section 5. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption ' The herein authorization is further subject to compliance with all legal regulations that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. APPROVED AS TO FORM AND CORRECTNESS: Vf ria i dez, ity ttor ey 9/8/2022 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.