HomeMy WebLinkAboutAgenda Item Summary Form1IV OF
Hw `93 AGENDA ITEM SUMMARY FORM
File ID: #12366
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Date: 07/27/2022 Requesting Department: Office of
Communications
Commission Meeting Date: 09/13/2022 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Approve - Lighting Equip. Upgrade and Install City Hall
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission with attachment(s), by a
four -fifths (4/5ths) affirmative vote, retroactively ratifying, confirming and approving the City Manager's
recommendation and written findings, attached and incorporated as Exhibit "A", pursuant to Section 18-90
of the Code of the City of Miami, Florida, as amended ("City Code"); waiving the requirements for
competitive sealed bidding methods as not being practicable or advantageous to the City of Miami ("City")
for the purchase of performance lighting equipment and installation at City Hall's Chamber from Pro
Sound, Inc. DBA Miami Stage Craft ("Pro Sound"), for the City's Department of Communications
("Communications") for an estimated expenditure amount of Eighty -Nine Thousand, Seven -Hundred
Eighty -Seven Dollars, and Ninety -Three Cents ($89,787.93); allocating funds from Account No.
31000.381000.670000.0000.00000 and other funding sources, subject to the availability of funds and
budgetary approval at time of need.
Background of Item:
The Department of Communications ("Communications") has a need to replace the performance lighting
system at City Hall's Chamber, which is currently failing and could stop functioning at any given time. If
the lighting system were to completely give out, it would cripple the City's ability to hold future
Commission meetings. Therefore, it is imperative that the lights are ordered immediately due to the
current issues that the nation is experiencing with the various supply chains. Additionally,
Communications needs the installation to be finalized by the end of August before the Commission
resumed all activities after the recess period. The estimated expenditure amount of Eighty -Nine
Thousand, Seven -Hundred Eighty -Seven Dollars, and Ninety -Three Cents ($89,787.93), will be paid by
Communications.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$89,787.93
General Fund Account No.: 31000.381000.670000.0000.00000
Reviewed By
Office of Communications Stephanie Severino Department Head Review Completed 08/03/2022 7:24 AM
Department of Procurement Annie Perez Procurement Review Completed 08/09/2022 10:27 AM
Office of Management and Budget Jacques Joseph Budget Analyst Review Completed 08/10/2022 10:44 AM
Office of Management and Budget
Marie Gouin
Budget Review
Completed
08/17/2022 5:30 PM
Legislative Division
Valentin J Alvarez
Legislative Division Review
Completed
08/18/2022 8:55 AM
City Manager's Office
Arthur Noriega V
City Manager Review
Completed
08/22/2022 10:38 AM
Office of the City Attorney
Pablo Velez
ACA Review
Completed
08/29/2022 7:59 PM
Office of the City Attorney
Victoria Mendez
Approved Form and Correctness
Completed
08/29/2022 9:31 PM
City Commission
Nicole Ewan
Meeting
Completed
09/08/2022 9:00 AM
City Commission
Nicole Ewan
Meeting
Completed
09/13/2022 9:00 AM
Office of the City Clerk
City Clerk's Office
Rendered
Completed
09/15/2022 9:19 AM
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11 °° Legislation 3500 Pan American Drive
g Miami, FL 33133
Resolution www.miamigov.com
Enactment Number: R-22-0341
File Number: 12366 Final Action Date:9/13/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, CONFIRMING, AND
APPROVING THE CITY MANAGER'S RECOMMENDATION AND WRITTEN FINDING,
ATTACHED AND INCORPORATED AS EXHIBIT "A", PURSUANT TO SECTION 18-90
OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS
AS NOT BEING ADVANTAGEOUS OR PRACTICABLE FOR THE CITY OF MIAMI
("CITY") FOR THE EMERGENCY PURCHASE OF PERFORMANCE LIGHTING
UPGRADE EQUIPMENT AND INSTALLATION AT THE CITY HALL COMMISSION
CHAMBERS FROM PRO SOUND, INC. D/B/A MIAMI STAGECRAFT, A FLORIDA
PROFIT CORPORATION ("PRO SOUND"), FOR THE CITY'S DEPARTMENT OF
COMMUNICATIONS ("COMMUNICATIONS") FOR AN ESTIMATED EXPENDITURE
AMOUNT OF EIGHTY NINE THOUSAND SEVEN HUNDRED EIGHTY SEVEN
DOLLARS AND NINETY THREE CENTS ($89,787.93); ALLOCATING FUNDS FROM
COMMUNICATIONS ACCOUNT NO. 31000.381000.670000.0000.00000 AND SUCH
OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, SUBJECT
TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS,
COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE,
INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT,
AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF
THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS
MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Department of Communications
("Communications") has a need to replace the performance lighting system at the City Hall
Commission Chambers, which is currently failing and may cease functioning at any given time;
and
WHEREAS, it was imperative that the performance lights were ordered immediately due
to the current issues the nation is experiencing with the various available supply chains; and
WHEREAS, Communications needed the installation to be finalized by the end of the
August recess period and prior to Commission resuming all activities; and
WHEREAS, pursuant to Section 18-90 of the Code of the City of Miami, Florida, as
amended ("City Code"), the City Manager approved an emergency purchase of performance
lighting upgrade equipment and installation from Pro Sound, Inc. d/b/a Miami Stagecraft, a
Florida profit corporation ("Pro Sound"), for Communications;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, the City Manager's recommendation
and written finding, attached and incorporated as Exhibit "A", pursuant to Section 18-90 of the
City Code, waiving the requirements for competitive sealed bidding methods as not being
advantageous or practicable for the City for the emergency purchase of performance lighting
upgrade equipment and installation at the City Hall Commission Chambers from Pro Sound for
Communications for an estimated expenditure amount of Eighty Nine Thousand Seven Hundred
Eighty Seven Dollars and Ninety Three Cents ($89,787.93) is hereby ratified, confirmed, and
approved.
Section 3. Funds shall be allocated from Communications Account No.
31000.381000.670000.0000.00000 and such other funding sources, subject to the availability of
funds and budgetary approval at the time of need.
Section 4. The City Manager is hereby authorized' to negotiate and execute any and all
documents, subject to all allocations, appropriations, prior budgetary approvals, compliance with
all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -
Deficiency Act, Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in
forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and
regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1
i ft6ria i "ndez, City Attor i ey 8/29/2022
Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.