HomeMy WebLinkAboutR-22-0341City of Miami
Resolution R-22-0341
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Legislation
File Number: 12366
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Final Action Date: 9/13/2022
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING,
CONFIRMING, AND APPROVING THE CITY MANAGER'S
RECOMMENDATION AND WRITTEN FINDING, ATTACHED AND
INCORPORATED AS EXHIBIT "A", PURSUANT TO SECTION 18-90 OF THE
CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
METHODS AS NOT BEING ADVANTAGEOUS OR PRACTICABLE FOR THE
CITY OF MIAMI ("CITY") FOR THE EMERGENCY PURCHASE OF
PERFORMANCE LIGHTING UPGRADE EQUIPMENT AND INSTALLATION AT
THE CITY HALL COMMISSION CHAMBERS FROM PRO SOUND, INC. D/B/A
MIAMI STAGECRAFT, A FLORIDA PROFIT CORPORATION ("PRO SOUND"),
FOR THE CITY'S DEPARTMENT OF COMMUNICATIONS
("COMMUNICATIONS") FOR AN ESTIMATED EXPENDITURE AMOUNT OF
EIGHTY NINE THOUSAND SEVEN HUNDRED EIGHTY SEVEN DOLLARS
AND NINETY THREE CENTS ($89,787.93); ALLOCATING FUNDS FROM
COMMUNICATIONS ACCOUNT NO. 31000.381000.670000.0000.00000 AND
SUCH OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF
FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY
AND ALL DOCUMENTS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH
ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE
CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18
OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY,
AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") Department of Communications
("Communications") has a need to replace the performance lighting system at the City Hall
Commission Chambers, which is currently failing and may cease functioning at any given time;
and
WHEREAS, it was imperative that the performance lights were ordered immediately due
to the current issues the nation is experiencing with the various available supply chains; and
WHEREAS, Communications needed the installation to be finalized by the end of the
August recess period and prior to Commission resuming all activities; and
City of Miami Page 1 of 2 File ID: 12366 (Revision:) Printed On: 9/23/2022
File ID: 12366 Enactment Number: R-22-0341
WHEREAS, pursuant to Section 18-90 of the Code of the City of Miami, Florida, as
amended ("City Code"), the City Manager approved an emergency purchase of performance
lighting upgrade equipment and installation from Pro Sound, Inc. d/b/a Miami Stagecraft, a
Florida profit corporation ("Pro Sound"), for Communications;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, the City Manager's recommendation
and written finding, attached and incorporated as Exhibit "A", pursuant to Section 18-90 of the
City Code, waiving the requirements for competitive sealed bidding methods as not being
advantageous or practicable for the City for the emergency purchase of performance lighting
upgrade equipment and installation at the City Hall Commission Chambers from Pro Sound for
Communications for an estimated expenditure amount of Eighty Nine Thousand Seven Hundred
Eighty Seven Dollars and Ninety Three Cents ($89,787.93) is hereby ratified, confirmed, and
approved.
Section 3. Funds shall be allocated from Communications Account No.
31000.381000.670000.0000.00000 and such other funding sources, subject to the availability of
funds and budgetary approval at the time of need.
Section 4. The City Manager is hereby authorized' to negotiate and execute any and all
documents, subject to all allocations, appropriations, prior budgetary approvals, compliance with
all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -
Deficiency Act, Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in
forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and
regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1
i ft6ria i ndez, CiFy Attor iey 8/2912022
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 2 File ID: 12366 (Revision:) Printed on: 9/23/2022