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HomeMy WebLinkAboutAgenda Item Summary Form1IV OF Hw `93 AGENDA ITEM SUMMARY FORM File ID: #12335 o..Ryl. Date: 07/21/2022 Requesting Department: Department of Police Commission Meeting Date: 09/13/2022 Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - Purchase Sniper Rifle Replacements Purpose of Item: The nature of this item is to establish a Resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), after an advertised public hearing, ratifying, approving, and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed bidding procedures and authorizing the purchase of five (5) SA30820SBL-LE Sniper Rifles with accessories ("Rifles)" from Mile High Shooting Accessories, LLC ("MHS"), for the City of Miami's Police Department ("MPD"), for the approximate price of thirty-six thousand nine hundred and eighty seven dollars and seventy cents ($36,987.70), allocating funds from MPD's General Fund Account No. 00001.191501.667000.0.0, and other sources of funds; subject to the availability of funds and budgetary approval at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the City Code, including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: The City of Miami's Police Department ("MPD") Special Weapons and Tactics Team ("SWAT") has a need to replace its old, outdated sniper rifles that are solely manufactured by Accuracy International of North America, Inc. and exclusively distributed by MHS. The new rifles are updated versions of those that have been used by SWAT for the past sixteen (16) years and feature a free-floating barrel, a magazine capacity of ten rounds, and an aluminum chassis system, which ensures insensitivity to temperature and humidity. The procurement of the new rifles will enhance the defensive and offensive capabilities of MPD SWAT, thereby enhancing the protection provided to City of Miami residents. The new Rifles operate on the same performance platform as SWAT's existing rifles and would allow for a seamless transition, enhancing safety, consistency of performance and readiness in the high -liability environment SWAT's Officers operate within. As a result, Al's Sniper Rifles, exclusively distributed by MHS, are the only existing item and source which are compatible with the needs of the MPD SWAT. Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: Estimated cost $36,987.70 General Account No.: 00001.191501.667000.0.0 Reviewed By Department of Police Jorge Blanco Initial Police Review Completed 07/28/2022 9:36 AM Department of Police Manuel Morales Department Head Review Completed 07/28/2022 2:35 PM Department of Procurement Annie Perez Procurement Review Completed 07/28/2022 7:40 PM Department of Risk Management Ann -Marie Sharpe Risk Review Completed 07/29/2022 11:35 AM Office of Management and Budget Luis Hernandez -Torres Budget Analyst Review Completed 08/01/2022 1:23 PM Office of Management and Budget Marie Gouin Budget Review Completed 08/02/2022 10:59 AM City Manager's Office Arthur Noriega V City Manager Review Completed 08/02/2022 1:45 PM Legislative Division Marta Gomez Legislative Division Review Completed 08/05/2022 2:10 PM Office of the City Attorney Juan Carlos Perez ACA Review Completed 08/22/2022 11:18 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 08/23/2022 1:46 PM City Commission Nicole Ewan Meeting Completed 09/08/2022 9:00 AM Office of the City Clerk City Clerk's Office Rendered Completed 09/15/2022 9:09 AM of .�f City of Miami CityHall * iM°nr H°TF° * 11 °° Legislation 3500 Pan American Drive g Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-22-0336 File Number: 12335 Final Action Date:9/13/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND AUTHORIZING THE PURCHASE OF FIVE (5) SA30820SBL-LE SNIPER RIFLES WITH ACCESSORIES FROM MILE HIGH SHOOTING ACCESSORIES, LLC , FOR THE CITY OF MIAMI'S POLICE DEPARTMENT ("MPD"), FOR THE APPROXIMATE PRICE OF THIRTY-SIX THOUSAND NINE HUNDRED EIGHTY SEVEN DOLLARS AND SEVENTY CENTS ($36,987.70), ALLOCATING FUNDS FROM MPD'S GENERAL FUND ACCOUNT NO. 00001.191501.667000.0.0, AND OTHER SOURCES OF FUNDS; SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the Miami Police Department's ("MPD") Special Weapons and Tactics Team ("SWAT") has a need to replace their outdated sniper rifles that are solely manufactured by Accuracy International of North America, Inc. ("Al") and exclusively distributed by Mile High Shooting Accessories, LLC ("MHS"); and WHEREAS, the new rifles MPD seeks are an updated version of the rifles that have been used by SWAT for the past sixteen (16) years and feature a free-floating barrel, a magazine capacity of ten (10) rounds, and an aluminum chassis system, which ensures insensitivity to temperature and humidity; and WHEREAS, the procurement of the updated rifles will enhance the defensive and offensive capabilities of SWAT, thereby enhancing the protection provided to City of Miami's ("City") residents, visitors, and business owners; and WHEREAS, these rifles operate on the same performance platform as SWAT's existing rifles and would allow for a seamless transition, enhancing safety, consistency of performance, and readiness in the high -liability environment SWAT's Officers operate within; and WHEREAS, Al's sniper rifles, exclusively distributed by MHS, are the only existing item and source which are compatible with the needs of the MPD SWAT; and WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has made a finding that MHS is the sole source distributer in the United States of Al sniper rifles and accessories; and WHEREAS, the City Manager and the Chief Procurement Officer ("CPO") recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of the above system, as specified, be approved; and WHEREAS, the finding of the CPO has been approved and adopted as the finding of the City Manager, attached and incorporated as Exhibit "A"; and WHEREAS, following a published notice made fifteen (15) days prior to the award, the City Commission is ratifying and approving, by four -fifths (4/5ths) affirmative vote, the waiver of competitive sealed bidding procedures as a sole source; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, after an advertised public hearing, the City Manager's finding of a sole source, is ratified, approved, and confirmed, the requirements for competitive sealed bidding procedures are waived, and the request to purchase sniper rifles and accessories from MHS, is approved. Section 3. Funds are to be allocated from the MPD Account No. 0001.191501.667000.0.0, and other sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, and compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. APPROVED AS TO FORM AND CORRECTNESS: Vf ria i dez, ity ttor ey 8/23/2022 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission.