HomeMy WebLinkAboutSEOPW-CRA-R-03-0102ITEM 11
12/08/03
RESOLUTION NO. SEOPW/CRA R-
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY ("CRA")
AUTHORIZING THE EXECUTIVE DIRECTOR TO
TRANSFER FUNDS IN THE AMOUNT OF
$1,000,000.00 FROM SEOPW TIF ACCOUNT
CODE NO. 689001.550108.6.810, ENTITLED
"LAND," TO SEOPW TIF ACCOUNT CODE NO.
689001.550108.6.270, ENTITLED
"PROFESSIONAL SERVICES OTHER," IN THE
AMOUNT OF $218,924.00 AND TO SEOPW TIF
ACCOUNT CODE NO. 689001.550108.6.860,
ENTITLED "CONSTRUCTION IN PROGRESS," IN
THE AMOUNT OF $781,076.00, FOR THE
PURPOSE OF PAYING OUTSTANDING INVOICES
ASSOCIATED WITH THE DESIGN,
ENGINEERING, PROJECT MANAGEMENT, AND
CONSTRUCTION OF THE FOLLOWING PROJECTS:
THE 3RD AVENUE EXTENSION TO THE N.W.
9TH STREET PEDESTRIAN MALL, THE N.W.
9TH STREET PEDESTRIAN MALL EXPANSION -
SIDEWALKS, CURB AND GUTTER, AND THE
N.W. 9TH STREET PEDESTRIAN MALL
EXPANSION - GRAND PROMENADE INTERIM
RENOVATION; AMENDING RESOLUTIONS NO.
SEOPW/CRA R-01-45, R-02-132, R-03-32,
R-03-44, R-03-54, R-03-55, R-03-62 TO
REFLECT THE CHANGE IN FUNDING
FROM CDBG CAPITAL IMPROVEMENT ACCOUNT
CODE NO. 799126.452502.6.930; AND
FURTHER, DIRECTING THE EXECUTIVE
DIRECTOR TO PURSUE CDBG FUNDING ON A
REIMBURSEMENT BASIS OF ALL PROJECT
RELATED EXPENSES FROM THE CITY OF MIAMI
DEPARTMENT OF COMMUNITY DEVELOPMENT
WITH ANY FUNDS RECEIVED TO BE USED TO
REPLENISH SEOPW TIF ACCOUNT CODE
NO. 689001.550108.6.810.
Page 1 of 6 Sss��EOPW/CRA
WHEREAS, the Board of Directors of the Southeast
Overtown Park/West Community Redevelopment Agency ("CRA")
adopted the following Resolutions authorizing Capital
Improvement Projects and associated professional services:
1. SEOPW/CRA Resolution No. R-01-45, passed and
adopted on May 21, 2001, authorizing Florida
Power and Light to perform underground
electrical conversion work for the 3rd Avenue
Extension to the N.W. 9th Street Pedestrian
Mall.
2. SEOPW/CRA Resolution No. R-02-132, passed and
adopted on May 21, 2001, awarding a contract
for construction of the 3rd Avenue Extension to
the N.W. 9th Street Pedestrian Mall to
Community Asphalt.
3. SEOPW/CRA Resolution No. R-03-32, passed and
adopted on March 31, 2003, authorizing
reimbursement to the City of Miami for the
construction of Sidewalks, Curbs, and Gutter
under City -Wide Curb Replacement Project 2003,
B-4661 and further authorizing the City of
Miami Public Works Department to serve as
Project Manager for this phase of the N.W. 9th
Street Pedestrian Mall Expansion.
4. SEOPW/CRA Resolution No. R-03-44, passed and
adopted on April 28, 2003, awarding a contract
to Metric Engineering, Inc., for professional
services for the 3rd Avenue Extension to the
N.W. 9th Street Pedestrian Mall.
5. SEOPW/CRA Resolution No. R-03-54, passed and
adopted on May 19, 2003, awarding a contract to
T.Y.LIN/H.J. Ross for Professional Services for
the 3rd Avenue Extension to the N.W. 9th Street
Pedestrian Mall.
Page 2 of 6 SECPW/CRIB
_p . c)
6. SEOPW/CRA Resolution No. R-03-55, passed and
adopted on May 19, 2003, awarding T.Y.LIN/H.J.
Ross a contract for professional services for
the N.W. 9th Street Pedestrian Mall Expansion -
Grand Promenade Interim Renovation.
7. SEOPW/CRA Resolution No. R-03-62, passed and
adopted on July 15, 2003, authorizing issuance
of a work order to Magnum Construction
Management Corp., D/B/A/ MCM Corporation for
construction manager -at -risk services for the
N.W. 9th Street Pedestrian Mall Expansion -
Grand Promenade Interim Renovation.
WHEREAS, each of these resolutions provided that
funding was to be from CDBG Capital Improvement Account
Code No. 799126.452502.6.930; and
WHEREAS, notice to proceed has been issued to the
various contractors and designers on these projects; and
WHEREAS, the various contractors and designers have
begun, and in some cases completed, their work without
payment; and
WHEREAS, the City of Miami Department of Community
Development has indicated that funding to pay the various
contractors and designers will be unavailable within a
commercially reasonable amount of time; and
WHEREAS the Board of Directors of the CRA desires to
transfer funds sufficient to make payment for these
projects pending receipt of Community Development Block
Page 3 of 6 SEOPW/CRA
Grant ("CDBG") funding from the City of Miami Department of
Community Development.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in
the Preamble to this Resolution are incorporated herein as
if fully set forth in this Section.
Section 2. The Board of Directors authorizes the
Executive Director to transfer funds in the amount of
$1,000,000.00 from SEOPW TIF Account Code
No. 689001.550108.6.810, entitled "Land," to SEOPW TIF
Account Code No. 689001.550108.6.270 entitled "Professional
Services Other" in the amount of $218,924.00 and SEOPW TIF
Account Code No. 689001.550108.6.860 entitled "Construction
In Progress" in the amount of $781,076.00, for the purpose
of paying outstanding invoices associated with the design,
engineering, project management, and construction of the
following projects: the 3rd Avenue Extension to the N.W.
9th Street Pedestrian Mall, the N.W. 9th Street Pedestrian
Mall Expansion - Sidewalks, Curb and Gutter, and the N.W.
9th Street Pedestrian Mall Expansion - Grand Promenade
Interim Renovation.
Page 4 of 6 SEOPW/CRA
�- 102
APPROVED AS TO FOR D CORRECTNESS
kl�k
J DRO V RELLO
COUNSEL
JHV:zl
SEOPW/CRA
Page 6 of 6 �_
Section 3. Resolutions number SEOPW/CRA R-01-45,
R-02-132, R-03-32, R-03-44, R-03-54, R-03-55, R-03-62 are
hereby amended to reflect the change in funding from
CDBG Capital Improvement Account Code No.
799126.452502.6.930 to appropriate account codes, as
determined by the Executive Director.
Section 4. The Executive Director is hereby
directed to pursue CDBG funding, on a reimbursement basis,
of all project related expenses from the City of Miami
Department of Community Development with any funds received
to be used to replenish SEOPW TIF Account Code
No. 689001.550108.6.810.
Section S. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 8th day of December, 2003.
ARTH�JR E . TEELE , JR . , CI RMAN
ATTEST:
(31a, d - '- IV,114 Irv,"
PRISCILLA A. HOMPSO14
CLERK OF THE BOARD
SEOPW/CRA
Page 5 of 6 ,i
ITEM 11
SOUTHEAST OVERTOWN/PARK WEST
AND OMNI
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
To: Chairman Arthur E. Teele, Jr. Date: File:
And Members of the CRA Board NOV18 �303
From: ®ranC]K4ollason
Executive Director
Subject: SEOPW Resolution Approving
Transfer & Expenditure of
Funds to Cover Outstanding
Invoices for Various Capital
Projects
References:
Enclosures: Resolution, Supporting
Documentation
It is recommended that the Board of Directors for the Southeast
Overtown/Park West District CRA approve the attached Resolution authorizing
the Executive Director to transfer $1,000,000.00 from the SEOPW TIF Account
entitled "Land" of the current FY104 approved Budget and distribute to
accounts SEOPW TIF entitled "Professional Services Other" in the amount of
$218,924.00 and to SEOPW TIF entitled "Construction in Progress" in the
amount of $781,076.00, for the purpose of paying outstanding invoices
associated with the design, engineering, project management, and
construction of 1) the 3rd Avenue Extension to the NW 9th Street Pedestrian
Mall Extension Project, 2) the NW 9th Street Pedestrian Mall Expansion -
Sidewalks, Curb and Gutter Project, and 3) the NW 9th Street Pedestrian Mall
Expansion - Grand Promenade Interim Renovation Project. Further, this
Resolution would direct the Executive Director to pursue CDBG funding on a
reimbursement basis for all of the above related expenses from the City of
Miami Department of Community Development with any funds received to be used
to replenish the "Land" account from which the funds have been transferred.
JUSTIFICATION:
This action is required as the result of the situation the CRA finds itself
in being unsuccessful in gaining the release of previously approved and
appropriated CDBG funding from the City of Miami Department of Community
Development for the above referenced projects. Attached, you will find
copies of e-mails from both, the City's Chief Financial Officer, Ms.
Linda Haskins and the Director of Community Development, Ms. Barbara
Rodriguez. Both recent e-mails highlight the frustration being encountered
by Community Development in dealing with HUD on the CRA's behalf and the
recommendation by Ms. Haskins for the CRA to seek alternative funding until
the HUD issues are settled.
The SEOPW Board of Directors previously a]
01-45, R-02-132, R-03-032, R-03-44, R-03-
attached), which have authorized profes
associated with the projects listed in 1
these projects were accelerated as a resu:
Miami Department of Community Development
?roved SEOPW Resolution No's. R-
54, R-03-55, and R-03-62 (copies
ional services and construction
ie Recommendation above. All of
: of the request from the City of
luring a meeting held 'wary
03- 1,
NOY 28 2003
of 2003 at which both Chairman Teele and
attended. The impetus for the accelerat.
relinquishing CDBG funding that had been
with no forward action resulting in ac
efforts of the Executive Director in conce
Development, Ms. Barbara Rodriguez, the
were developed and agreed upon as qualifyi:
place and appropriated for the 9th Stre(
work was commenced on both the 9th Street
Avenues as well as the Sidewalk, Curb and
7th and llth Streets in Overtown, it
engineering work began on the Grand Prome
All of these projects were fast tracked i
all the funds by August 31, 2003. On Ma)
Rodriguez that work on the Sidewalk,
temporarily cease (for approximately 45
Environment Assessment was conducted by r
that the work on the Mall Extension Proj4
that Environmental Assessment for that prc
back and that the design and engineering w,
Renovation Project could continue, but the
until that Environmental Assessment was cc
Street Pedestrian Mall Extension Project
sidewalk work has been done, and we are
phase of the Grand Promenade Project - all
of the contractors for all of these projec
to the sidewalk contractor. Community
efforts, have run into one stumbling bl
latest being the release of the recent C1
mean time, the various vendors are anxious
wait no longer. The CRA is being threa
their expenses and there is not much of a i
non-payment for goods and services delive
that the above recommended transfer be app:
for payment to all the vendors due paymen
that this transfer and 'subsequent pays
outstanding obligations associated with
EXCEPTION of the total amount that will be
the completion of Phase 4 of the electrica.
9th Street Pedestrian Mall Extension P:
obligated for an additional $320,356.00 1
intent to locate a funding source for this
the Board in January for the funding auth
work. Additionally, be advised that there
to go any further with completing the Side
to begin construction on the Grand Promenai
this point, these projects have been
identified either with release of the HUD
TIF funds.
FUNDING SOURCE: $1,000,000.00 from SEOPW
ACCOUNT NO.: 689001.550108.6.810
Executive Director Frank Rollason
.on was the potential of the CRA
in place for a long time period
tual construction. Through the
rt with the Director of Community
Lbove referenced capital projects
ig for the CDBG funding already in
t Pedestrian Mall. Construction
Rall Extension between 2nd and 3rd
Gutter Project located between NW
self. Additionally, design and
nade Interim Renovation Project.
pith the target date of expending
20, 2003, I was notified by Ms.
.urb and Gutter Project had to
- 60 days) while a HUD required
er office. We were also advised
:ct, itself, could continue since
ject had been completed some time
)rk on the Grand Promenade Interim
t we could not begin construction
mpleted. Since May 20th, the 9th
ias been completed, no additional
ready to begin the construction
with virtually no payments to any
ts, save for one payment in error
Development, despite their best
Eck after another with HUD; the
A Internal Audit Report. In the
ly awaiting to be paid. They can
:ened with litigation to recover
iefense that the CRA can offer for
red. Therefore, I am requesting
roved along with the authorization
for work performed. Be advised
cents will fulfill all of the
all three projects WITH THE
due Florida Power and Light for
underground conversion along the
..oject. The CRA will still be
o complete this work. It is my
outstanding amount and return to
)rization for the balance of this
is no current funding identified
walk, Curb and Gutter Project nor
le Interim Renovation Project. At
suspended until funding can be
CDBG funds or with unappropriated
TIF - "Land"
FKR/ap
SEOPW/cm
03- 102
Budgetary Impact Analysis
Department City of Miami- Community Redevelopment Ag+ ncy Division:
Commission Meeting Date: Det:ember 8.2003
Title and brief description of legislation or attached ordinance/resolution: Pendin
1. Is this item related to revenue? No ® Yes ❑ Revenue Source: N/A
2. Is this item an expenditure? No ❑ Yes ® Amount: 1,000.000
General Fund, Account No: N/A
Special Revenue Fund Account No: 689
CIP Project No: N/A
3. Are there sufficient funds in Line Item? No: ❑ Yes: 19
Sufficient finds will he transferred fmm the, fnllnwinsr line itt-m v
ACTION
ACCOUNT NUMBER
ITOTAL
From
689001.550108.6.810
$1,000,000.00
From
$
To
689001.550108.6.860
$781,076.00
To
689001.550108.6.270
$218.924.00
4. Is this item funded by Homeland Dcfensc/Nciehborhood Imnrovcmcnt BondO No ® Ycs ❑
Project Name
Total Bond
AAocation
lot Seriles
AppropriAtion
Dollars Spent to
Date
knCnmbranees
&
Commitmens
Balance
Comments:
Approved by:
2�z O
Department Director/Designee Date
by:
Budgeting &
Date:
-1)N, �i t'.) -f- Ar 4/ 1a1s cww. .
Verified by CIP: (If applicable)
Director/Designee
Date:
SEOPW/CRA
03- 102
L
OFFICE OF STRATEGIC
PLANNING, BUDGETING AND
City of Miami PERFORMANCE USE ONLY
TRANSFER OF FUNDS REQUEST
Log No.
FROM
Name: ems? }
Department:
Title: re�
12,
Date:
Transfer No:
TO
OFFICE OF STRATEGIC PLANNING, BUDGETING AND PERFORMANCE
11
ACTION
ACCOUNT NUMBER
Index / Minor Ob ect / Project No.
ACCOUNT NAME
TOTAL
as a1
From
6 s fd o l. 5 wd f• 4 i/ '
�r'p
Z r, 2 y
To
C'�C5 o r I:. SSt7�08 tf. Z7o
'° f T.i,i*r�'
..L IS, 7 z y
.
$
ACCOUNT TRANSFERRED FROM
ACCOUNT TRANSFERRED TO
Budget Prior To Transfer $ Z /#9, 9 Z
Budget Prior To Transfer $
Transfer Amount ( Z �i �7L Y )
Transfer Amount + z ��i f 2
0
Modified Budget $
Modified Budget $
z
YTD Expenditures ( )
YTD Expenditures ( )
e
Available Balance $
C
Available Balance
r.,
i=
M
IMPACT ON ACCOUNT:
REASON FOR TRANSFER:
Cumulative amount transferred from
Cumulative amount transferred Into
this account this fiscal year: $
this account this fiscal year. $
FOR OFFICE OF STRATEGIC PLANNING, BUDGETING AND PERFORMANCE USE ONLY
ApproVed O Disapproved
❑ Approved O Disapproved
��SEOPW/Cic,.
Office of $YalegV P nri g Date
City Manager Date
Budgeting and erf nc
HC
BD / AL 002 Rev. 3/03\J
I Route White and Canary copies to the Office of Strategic Planning, Budgeting and Performance; Retain Pink copy.
—'e
OFFICE OF STRATEGIC
PLANNING, BUDGETING AND
City of Miami PERFORMANCE USE ONLY
.
"�o two TRANSFER OF FUNDS REQUEST
Log No.
FROM
Name:
/
Department:
Title:
7i CRA
Date:
Transfer No:
IlZ/o7
TO
OFFICE OF STRATEGIC PLANNING, BUDGETING AND PERFORMANCE
aIr.
ACTION
ACCOUNT NUMBER
ACCOUNT NAME
TOTAL
Index / Minor Ob ect / Project No.
ZFrom
" U.To
4sl oJ , , s,l), dif. C V60
$
ACCOUNT TRANSFERRED FROM
ACCOUNT TRANSFERRED TO
Budget Prior To Transfer $ �r wo / do J
Budget Prior To Transfer $ 16
11 o-L
Transfer Amount ( )
Transfer Amount +
�/ g Z
' O >4
Modified Budget $
Modified Budget $
YTD Expenditures ( )
YTD Expenditures (_ )
Available Balance $ Z g Z
G /
Available Balance
N
IMPACT ON ACCOUNT:
REASON FOR TRANSFER:
z
Cumulative amount transferred from
Cumulative amount transferred into
this account this fiscal year. $
this account this fiscal year. $
FOR OFFICE OF STRATEGIC PLANNING, BUDGETING AND PERFORMANCE USE ONLY
Approved ❑ Disapproved
Approved Disapproved SEOPW/CRA
03 102
.(
Office f rat P Date
City Manager Date
Budge ng a
C
BD / AL 002 Rev. 3/03
Route White and Canary copies to the Office of Strategic Planning, Budgeting and Performance; Retain Pink copy.
AGENDA ITtM
FINANCIAL INFORMATION FORM
CRY OF Mimi
COMMUNRY REDEVELOPMENT AGENCY
EE
or OMNI CRA (if applicable)
CRA Board Meeting Date: December 8, 2003
CRA Section: Capital Projects
Brief description of CRA Agenda Item:
Transfer & Expenditure of Funds to Cover Outstanding Invoices for Various Capital
Projects
ITEM 11
NOV 28 W
Project Number (if applicable): 689001
4 YES, there are sufficient funds in Line Item:
Index Code: _550108 Minor: 810
Amount: $1,000,000
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
I ACCOUNT NUMBER
TOTAL
Project No./Index/Minor Object
From
689001.550108.6.810
$1,000,000.00
To
689001.550108.6.860
$781,076.00
To
689001.550108.6.270
$218,924.00
Comments:
Approved by:� Date: p f r/ C
CRA Executive Director/Designee
PPROVALS
Verif d by:
CRA Finance Section
Date: //� 03
SEOPW/CRA
03- 12
Message
Page i of 1
Rollason, Frank
From: Rodriguez, G. Barbara
Sent: Friday, November 14, 2003 7:12 PM
To: Rollason, Frank
Cc: Haskins, Linda; Rosemond, Daniel; Gasca, Hilda; Grant, Neko; Viilacorta, James H;
'cdeeb@hjross.com'
Subject: RE: PAYMENTS DUE COMMUNITY ASPHALT FOR THE 9TH STREET PEDESTRIAN MALL
EXTENSION PROJECT
Frank,
We are sorry we have not been able to resolve these issues. But, because of all the press
coverage, and Victor Igwe's audit, which was sent to HUD Washington, HUD Washington is
asking new and more in depth questions. HUD Washington is now questioning not only the
expenditures, but the cost reasonableness. HUD is also requesting certification that
questioned expenditures included in Mr. lgwe's audit were not paid with HUD funds, and that
the invoices and supportive documentation for the $136,114.80 in disbursements reported in
the audit are either located or paid back to HUD immediately. CRA has become a bigger issue
for HUD.
Barbara
SEOPw/CRA
iviessage
Rollason, Frank
From: Haskins, Linda
Sent: Monday, November 17, 2003 10:37 AM
To: Rollason, Frank; Rodriguez, G. Barbara; Rosemond, Daniel
Cc: Villacorta, James H; Spring, Larry; Branker, Carlton; Newhoff, Daniel; Vilarello, Alejandro; Gasca,
Hilda
i Subject: RE: STATUS OF CHECK FOR FPL FOR PHASE 4 ELECTRIC FOR 9TH STREET PEDESTRIAN
MALL EXTENSION PROJECT?
Everyone - we need to make sure we keep following up with HUD. Frank - this is beyond CD's control. HUD
Washington is holding up the funding because of the audit of and publicity surrounding the CRA. CD is
responding to all of their inquiries as quickly as possible. In the meantime, I think it would be wise to have a
contingency plan to fund from other CRA funds until the HUD issues are settled.
SEOPWICRA
03-- 102
ITEM 8A
RESOLUTION NO. SEOPW/CRA Q - _ 45
A RESOLUTION OF THE SOUTHEAST OVERTOWN/PARK
WEST COMMUNITY REDEVELOPMENT AGENCY (THE
"CRA") AUTHORIZING THE CRA I) TO ADVANCE AN
AMOUNT NOT TO EXCEED TWENTY-FIVE THOUSAND
TWO HUNDRED AND 00/100 DOLLARS ($25,200.00) TO THE
CITY OF MIAMI DEPARTMENT OF PUBLIC WORKS
("PUBLIC WORKS") FOR PAYMENT TO FLORIDA POWER &
LIGHT ("FPL") OF A NON-REFUNDABLE ENGINEERING
DEPOSIT IN CONNECTION WITH THE PREPARATION BY
FPL OF DETAILED AND BINDING DESIGN PLAN
ESTIMATES WITH RESPECT TO THE CONVERSION OF THE
EXISTING OVERHEAD ELECTRIC DISTRIBUTION
FACILITIES TO AN UNDERGROUND SYSTEM WITH
RESPECT TO PHASE 3 AND PHASE 4 OF THE NW 3an
AVENUE EXTENSION TO THE 9TH STREET PEDESTRIAN
MALL (THE "ELECTRIC CONVERSION WORK"), AND II) TO
REQUEST THE CITY OF MIAMI (THE "CITY") TO FUND THE
COST OF THE IMPROVEMENTS TO BE COMPLETED
PURSUANT TO RESOLUTION NO. SEOPW/CRA R- 98-14 AND
TO MAKE DIRECT PAYMENT FOR UTILITIES WITH
RESPECT TO INTERSECTING STREETS FROM 8TH STREET
TO 14TH STREET ALONG THIRD AVENUE, IN AN AMOUNT
NOT TO EXCEED $1,300,000.00.
WHEREAS, the City of Miami approved and adopted the Southeast
Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82-
755 and 85-1247 (the "Redevelopment Plan"); and
WHEREAS, the CRA is responsible for carrying out community redevelopment
activities and projects in the Southeast Overtown/Park West Redevelopment Area (the
"Redevelopment Area") established pursuant to the Redevelopment Plan; and
WHEREAS, the CRA desires i) to advance an amount not to exceed Twenty -Five
Thousand Two Hundred and 00/100 dollars ($25,200.00) to Public Works for payment to
FPL of a non-refundable engineering deposit in connection with the preparation by FPL
of detailed and binding design plan estimates with respect to the conversion of the
existing overhead electric distribution facilities to an underground system with respect to
Phase 3 and Phase 4 of the NW P Avenue extension to the 9`h Street Pedestrian Mall,
and ii) to request the City to fund the cost of the improvements to be completed pursuant
to Resolution No. SEOPW/CRA R 98- 14 and to make direct payment for utilities with
--------- ---
i ( j(�SE^�(OPW/CRA
102
P 4 R �' I SEOPW/ CIS
�F�j � 01- 45
ITEM 8A
respect to intersecting streets from 8`h Street to 14d' Street along Third Avenue, in an
amount not to exceed $1,300,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF M[IAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are incorporated herein as if fully set forth in this Section.
Section 2. The CRA is hereby authorized i) to advance an amount not to
exceed Twenty -Five Thousand Two Hundred and 00/100 dollars ($25,200.00) to Public
Works for payment to FPL of a non-refundable engineering deposit in connection with
the preparation by FPL of detailed and binding design plan estimates with respect to the
conversion of the existing overhead electric distribution facilities to an underground
system with respect to Phase 3 and Phase 4 of the NW 3`d Avenue extension to the 91'
Street Pedestrian Mall, and ii) to request the City to fund the cost of the improvements to
be completed pursuant to Resolution No. SEOPW/CRA R-98-14 and to make direct
payment for utilities with respect to intersecting streets from 8`h Street to 14'` Street along
Third Avenue, in an amount not to exceed $1,300,000.00.
Section 3. This resolution shall be effective upon its adoption.
PASSED AND ADOPTED on this 21 s' day of May, 2001.
alter J. Fo
APPROVED AS TO FORM
AND CORR:ECTNES,P:
Alejan Viiello, Esq.
City Attorney
Arthur E. Teele, Jr., Chairman
SEOPW/CRA
.03- 10- 2
2 SEOPW/CRA
01- 45
Florida Power & Light Company, Dade Distributio�'-"'gineering, 4200 W. Flagler Street, Miami, FL 33134
(305)442-5140 Fax: (305) 442-5123
FPL
April 28, 2001
Depak M. Parekh
Executive Director
City of Miami CRA
300 Biscayne Blvd. Way, Suite #430
Miami, FL. 33131
Re: NW 9 Street Pedestrian Mall, Phase 4
NW AV from NW 9STtoNW 11 ST
Overhead to Underground Non -binding Cost Estimate
Dear Sir,
In response to your request, on April 23, 2001, for a Non -binding cost estimate, (order of magnitude
estimate) to convert the existing overhead electric distribution facilities, in the area referenced above, to an
underground system is $250,000. The overhead facilities to be removed are located on NW 3 AV between
NW 9 ST and NW 11 ST, and overhead facilities that cross NW 3 AV at NW 10 ST. This estimate is not an
offer from FPL to perform the requested conversion and should not be construed or used as such for
detailed planning purposes. It is provided strictly to assist you in your preliminary decision making.
This non -binding estimate is an "order of magnitude" estimate, and is based on previous FPL experience.
However, due to the complex nature and variables associated with this type of work, the estimate may not
accurately represent the actual cost your organization would be obligated to pay FPL to convert its
facilities. A detailed and "binding" estimate will be provided, should you decide based on this `ballpark"
estimate, and will commence should you elect to pay the non-rdundable engineering deposit as set forth in
the Florida Administration Code 25-6.115. The deposit is required due to the complexity and time required
to estimate such a conversion, and would be applied towards the estimated amount (!mown also as the
CLAC amount) owed to FPL for the, conversion, should you decide to proceed with the work contained in
the estimate, and contract for that work within 180 days of the date the estimate is provided
FPL estimates include only estimated charges to be paid by the applicant to FPL. Costs associated with
restoration of property affected by the conversion, acquisition and recording of easements; "clearing" of
trench routes; trenching, bacldilling, and conduit installation of individual service laterals; and
rearrangement of Customer service entrances have been excluded. These elements of the conversion will be
the responsibility of the applicant. Rearrangement of customer entrances may, in addition, impose
additional customer expense if local inspecting authorities require customer wiring to be brought to current
codes. The applicant is also responsible for arrangements that must be made to accommodate other
utilities/pole licensees affected by the conversion.
Regarding easements, as requested by your Agency, Florida Power & Light Co. will be responsible for
describing/preparing and recording the necessary easements. Your organization will be responsible for the
securing of the easements. FPL will not be responsible for any delays to your construction schedule due to
any problems/delays in securing and or the recording of those easements. All above ground appurtenances,
e.g. pad mounted transformer and switch cabinets; will be installed in easements. All costs associated with
the describing, securing and recording of easements will be added to any conversion costs.
S-urw/cxA
03- 102
an FPL Group company
SEOPWICRA. 01- 45
Should you decide to request a detailed "binding" estimate, and engineering deposit in the amount of
$14,000 would be required before commencing with the detailed design and estimating process. The
request for the estimate must be in writing, and must describe in detail the facilities to be converted
Binding estimates are valid for 180 days, and would be subject to change in the event of a work scope
change. Should actual FPL costs exceed the binding estimate amount, the applicant may be responsible for
those additional costs up to a maximum of 10% above the binding estimated amount. Payment of the
CIAC, easements, agreements from other utilities/pole licensees, and the execution of a Conversion
Agreement would be iequired before commencement of constriction.
Should you have any questions, or wish to consider a binding cost estimate, please call me at (305) 442-
5128.
Yours truly,
Thomas S. Hodgdon
Senior System Project Manager
SEOPW/CRA
01- 45
Florida Power & Light Company, Dade Distributi� jineering, 4200 W. Flagler Street, Miami, FL 33134
005► 442-5140 Fax: (3o5) 442-5123
FPL
April 28, 2001
Depak NL Parekh
Executive Director
City of Miami CRA
300 Biscayne Blvd. Way, Suite #430
Miami, FL. 33131
Re: NW 9 Street Pedestrian Mall, Phase 3
NW 9 Street fin NW 3 AV to NW 2 AV
Overhead to Underground Non -binding Cost Estimate
Dear Sir,
In response to your request, on April 23, 2001, for a Non -binding cost estimate, (order of magnitude
estimate) to convert the existing overhead electric distribution facilities, in the area referenced above, to an
underground system is S400,000. The overhead facilities to be removed are located on NW 3 AV between
NW 8 ST & NW 9 ST, on' NW 9 ST between NW 3 AV & NW 2 AV and the overhead line between Lots 8
& 9 Blk 35N. This estimate is not an offer from FPL to perform the requested conversion and should not be
construed or used as such for detailed planning purposes. It is provided strictly to assist you in your
preliminary decision making.
This non -binding estimate is an "order of magnitude" estimate, and is based on previous FpL experience.
However, due to the complex nature and variables associated with this type of work, the estimate may not
accurately represent the actual cost your organization would be obligated to pay FPL to convert its
facilities. A detailed and "binding" estimate will be provided, should you decide based on this "ballpark"
estimate, and will commence should you elect to pay the non-refimdable engineering deposit as set forth in
the Florida Administration Cale 25.6.115. The deposit is required due to the complexity and time required
to estimate such a conversion, and would be applied towards the estimated amount (known also as the
CIAC amount) owed to FPL for the conversion, should you decide to proceed with the work contained in
the estimate, and contract for that work within 180 days of the date the estimate is provided.
FPL estimates include only estimated charges to be paid by the applicant to FPL. Costs associated with
restoration of property affected by the conversion, acquisition and recording of easements; "clearing" of
trench routes; trenching, backfilling, and conduit installation of individual service laterals; and
rearrangement of Customer service entrances have been excluded. These elements of the conversion will be
the responsibility of the applicant Rearrangement of customer entrances may, in addition, impose
additional customer expense if local inspecting authorities require customer wing to be brought to current
codes. The applicant is also responsible for arrangements that must be made to accommodate other
utilities/pole licensees affected by the conversion.
Regarding easements, as requested by your Agency, Florida Power & Light Co. will be responsible for
describing/preparing and recording the necessary easements. Your organization will be responsible for the
securing of the easements. FPL will not be responsible for any delays to your construction schedule due to
problems/delays in sectoring and or the recording of those easements. All above ground appurtenances, e.g.
Pad mounted transformer and switch cabinets; will be installed in easements. All costs associated with the
describing, securing and recording of easements will be added to any conversion costs.
an FPL Group company
SEOPW/CRA
SF,OPW/CR& 0 3 -- 102
01- 45
Should you decide to request a detailed "binding" estimate, and engineering deposit in the amount of
$11,200 would be required before commencing with the detailed design and estimating process. The
request for the estimate must be in writing, and must describe in detail the facilities to be converted.
Binding estimates are valid for 180 days, and would be subject to change in the event of a work scope
change. Should actual FPL costs exceed the binding estimate amount, the applicant may be responsible for
those additional costs up to a maximum of 10% above the binding estimated amount. Payment of the
CIAC, easements, agreements from other utilities/pole licensees, and the execution of a Conversion
Agreement would be required before commencement of construction.
Should you have any questions, or wish to consider a binding cost estimate, please call me at (305) 442-
5128.
Yours truly,
Thomas S. Hodgdon
Senior System Project Manager
SEOPW/ CRA
SEOPW 1 CRC 10 9
01- 45
>florida Power & Light Company, Dade Distribution_ , .neering, 4200 W. Flagler Street, Miami, FL 33134
(305)442-5140 Fax: (305) 442-5123
FPL
April 24, 2001
Depak M. Parekh
Executive Director
City of Miami CRA
300 Biscayne Blvd. Way, Suite *340
Miami, FL. 33131
Re: NW 9 Street Pedestrian Mall, Phase 3
NW 9 Street firs NW 3 AV to NW 2 AV
Florida Power & Light Co. Easements
Dear Sir,
Pursuant to our meeting of April 23, 2001, enclosed please find Easement documents for two of the three
locations discussed in our meeting. I'm enclosing two (2) originals for each location. Please execute both
originals and return both to me for recording with Dade County. Once the easements are recorded, I will
return a copy of the recorded easement to you for your records.
The first easement is for Lot 46, Block 26 North. FPL is requesting a 10' x 10' easement at this location, as
previously discussed.
The second easement is for Lot 1, Block 35 North. FPL is requesting a 15' x 10' easement at this location,
as previously discussed. In preparing the Easement Document for this site, I was not sure if the property
was owned by an Individual or by a Corporation. As a result, I'm enclosing Easement Documents for both
Individual and Corporate signatures. Please forward these documents to Mr. Teele, as he stated that he
would attempt to have the property owner sign these documents.
The easement document for the third location, northeast comer of NW 2 AV & NW 9 ST, cannot be written
until Mr. Marston, of WRT, has provided FPL with the site plan for the proposed
Comfort Station.
Once Florida Power & Light Co. has obtained and recorded the easements for Lot 46, Block 26 North, plus
either Lot 1, Block 35 North, or the location at the northeast comer of NW 2 AV & NW 9 ST, Florida
Power & Light Co. will begin the Engineering Design
Your prompt handling of this matter would be greatly appreciated.
If you should have any questions or if you should need arty additional information, please contact me at
(305) 442-5128.
Yours truly, /J
Thomas S. Hodgdon
Senior System Project Manager
SEOPW/CRA
SEOPW/CRA ,
03- 102
an FPL Group company 0 1 - 45
This instrument prepared by.
Tom Hodedon
Florida Power & Ught Company
P.O. Box 029311
Miami, Florida 33012-9311
Sec. 36, Twp 53 S. Rge 41 E.
EASEMENT
(Corporate)
The undersigned, in consideration of the payment of $1.00 and other good and valuable
consideration, the adequacy and receipt of which is hereby acknowledged, grant and give to Florida
Power & Light Company, a Florida corporation, its licensees, agents, successors, and assigns, an
easement forever for the construction, operation and maintenance of overhead and underground
electric utility facilities (including wires, poles, guys, cables, conduits and appurtenant equipmt)
to be installed from time to time; with the right to reconstruct, improve, add to, enlarge, change the
en
voltage, as well as, the size•of and remove such facilities or any of them within an easement 10th
feet in width described as follows:.00
The South 10.00 feet of the West 10.00 feet of the East 15.00 feet of Lot 46, Block 26 North,
'T. W. WHITES RE-SUBDMSION OF BLOCK 26 NORTH" according to the Plat thereof as
Recorded in Plat Book B, Page 34 of the Public Records of Miami -Dade County, Florida.
Together with the right to permit any other person, firm or corporation to attach wires to any
facilities hereunder and lay cable and conduit within the easement and to operate the same for
communications purposes; the right of ingress and egress to said premises at all times; the right to
clear the land and keep it cleared of all trees, undergrowth and other obstructions within the
easement area; to trim and cut and keep trimmed and cut all dead, weak, leaning or dangerous trees
or limbs outside of the easement area which might interfere with or fall upon the lines or systems of
communications or power transmission or distribution; and further grants, to the fullest extent the
undersigned has the power to grant, if at all, the. rights hereinabove granted on the land heretofore
described, over, along, under and across the reads, streets or highways adjoining or through said
property.
IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument on 24 th
day of April 2001.
Signed, sealed and delivered
in thZpence of:
Print Name: _Lnrna HPAaiQ�
Signature:
Print Name: Erica Lee
South East Overtown Parkwest (SEOPW)
Community Redevelopment Agency (CRA)
(Corpora r e
By: ��� N
Print Name: akra M. Parekh
Its: Executive Director
Attest: (Seal)
Print Name: LOA*
Its: COMAR11NIf1►REDEVEtOpliRlM►Now
Address:
ACKNOWLEDGMENT CONTINUED ON NEXT PAGE
sEopwJCRA_
SEOPW/CRA
01- 45
ACKNOWLEDGMENT
STATE OF FLORIDA )
)ss:
COUNTY OF )
On this�y da� of �i 20 efore me, the undersigned notary public,
personally appeared % t r0. �L (� RtkH (title)
and (title) of
a corporation, personally known to me to be
the persons who subscnbed to the foregoing instrument or who have produced
,.7 L F 1- 200-41- .3CAS1 °and , respectively as identification, and
acknowledged that they executed the same on behalf of said corporation and that they were duly
authorized so to do.
IN WITNESS WHEREOF, I hereunto set my hand and official/0`-1
NOTARY P C, STA OF FLORIDA
AN6—L�cR y&
Name (Print):
CCC/DGE • 3722.su (4C)
Fan 3722 Rev. N9194 ANOM l EUAGA
S
MY COLUSSION t CC 939M
SPIRES A$
2 '
SEOPWICR
01- 45
SEOPW/CRA
03 - 102
CITY OF MIAMI, FLORIDA 11 ITEM 8a
INTER -OFFICE MEMORANDUM
Chairman Teele and May 21, 2001
Members of the CRA Board DATE : FILE .
FROM:
Dipak M. Parekl<q/
Executive Director
RECOMMENDATION
CRA to Advance an amount not to Exceed
SUBJECT: Twenty-five Thousand Two Hundred
($25,200.00) to the City of Miami
Department of Public Works for payment
REFERENCE49 FPL.
ENCLOSURES:
Resolution
It is recommended that the Southeast Overtown/Parkwest Community Redevelopment Agency
(CRA) authorizes an advance payment not to exceed $25,200.00 to the City's Public Works
Department to pay Florida Power and Light (FPL) for the preparation of a detailed design with
respect to the conversion of existing overhead electric equipment to an underground system located
on P Avenue Extension to the 9th Street Pedestrian Mall.
BACKGROUND
The attached resolution approves an advance to FPL though Public Works of a maximum of
$25,200.00 to design an electric facility conversion system for the 3rd Avenue Extension to the 9th
Street Pedestrian Mall.
Funding Source: N/A
Account Number: N/A
SEOPW/CRA
03- 10,
sF a?WICRA
01- 45
SEOPW/CRA ITEM 9
SEOPW/CRA
RESOLUTION NO. 0 2` 132
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE
EXECUTIVE DIRECTOR TO ACCEPT THE BID PROPOSAL
SUBMITTED BY COMMUNITY ASPHALT CORPORATION
FOR THE NORTH WEST 3PM AVENUE EXTENSION OF THE
NORTH WEST 9TH STREET PEDESTRIAN MALL - PHASE
III PROJECT, FOR AN AMOUNT NOT TO EXCEED
$1,438,167.90; AUTHORIZING THE EXECUTIVE
DIRECTOR TO AWARD THE BID TO COMMUNITY
ASPHALT CORPORATION, SUBJECT TO THE
AVAILABILITY OF FUNDS AND SUBJECT TO THE CRA
COMPLYING WITH COMMUNITY DEVELOPMENT FUNDING
SOURCE RULES FOR THE USE OF COMMUNITY
DEVELOPMENT BLOCK GRANT ("CDBG") FUNDS FOR
THE PROJECT; AND REQUESTING THE CITY ATTORNEY
TO PREPARE THE CONTRACT DOCUMENTS REQUIRED
FOR THE TRANSACTION DESCRIBED BY THIS
RESOLUZI ON .
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE SOUTHEAST OVERTOWN%PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are incorporated herein as if fully
set forth in this Section.
Section 2. The Board of Directors authorizes the
-Executive Director to accept the bid proposal submitted by
Community Asphalt Corporation for the North West 3rd Avenue
Extension of the North West 9th Street Pedestrian Mall - P OPW/CRA
SEOPW/CRA
02-- 132
III Project, for an amount not to exceed $1,438,167.90, and
further authorizes the Executive Director to award the bid to
Community Asphalt Corporation, subject to the availability of
funds and subject to the CRA complying with community
development funding source rules for the use of Community
Development Block Grant ("CDBG") Funds for the project.
Section 3. The City Attorney is requested to prepare
the contract documents required for the transaction described by
this resolution.
Section 4. The resolution shall be effective
immediately upon its adoption.
PASSED AND ADOPTED this 29th day of July 2002.
44 - - L it '-"
ARTHUR E. TEELE, JR., NQSkIRMAN
ATTEST:
PRISCILLA A. THOMPSON,
CITY CLERK
APPROVED AS TO FORM
AND CORRECT. :
50;PW//CRA
O-VILARELLO,
ATTORNEY
R-02-132: ELF
SEOPW/CRA
03--,
Page 2 of 2
SEOPW/CRA
02- 132
City of Miami
Community Redevelopment Agency
Date: July 5, 2002
MEMORANDUM
To: Annette Lewis
Acting Executive Director
Community Redevelopment Agency
From: David Hernandez
Director of Construction Management
Community Redevelopment Agency
Subject: Recommendations Regarding Awarding Third Avenue Extension of
N.W. 91h Street Pedestrian Mall- Phase III
RECOMMENDATION
CRA Staff and consultant, H.J. Ross Associates, have reviewed and determined that the lowest,
responsible, and responsive bidder for the Third Avenue Extension of the N.W. 9`h Street Pedestrian
Mall- Phase III is Community Asphalt Corp. in the amount of $1,438,167.90. The bid received are as
follows:
Community Asphalt Corporation: $1,438,167.90
TLMC Enterprises, Inc: $1,598,074.76
BACKGROUND
An advertisement was placed on April 12, 2002 seeking Request for Formal Bids (RFB) for the Third
Avenue Extension of N.W. 91h Street Pedestrian Mall — Phase M. Addendum 1 was issued on May 28,
2002 detailing a Bid Date Extension from May 30, 2002 to June 28, 2002. The bids for the Third
Avenue Extension of N.W. 91h Street Pedestrian Mall- Phase III project were received and opened by
the City Clerks, located at City Hall, 3500 Pan American Drive, Coconut Grove, Florida on June 28`h,
2002 at 2:00 P.M. The bidders in attendance were: TLMC Enterprises, Inc. and Community Asphalt
Corporation SEOPW/CRA
03- 1004
CRA AGENDA July 29, 2002
ITEM 813
RESOLUTION NO. SEOPW/CRA 0 1 ® 46
A RESOLUTION OF THE SOUTHEAST OVERTOWN/PARK
WEST COMMUNITY REDEVELOPMENT AGENCY (THE
"CRA") AUTHORIZING THE. CRA I) TO PUBLISH NOTICE
AND REQUEST BIDS FOR A. GENERAL CONTRACTOR TO
CONSTRUCT THE NW San AVENUE EXTENSION TO THE 9TH
STREET PEDESTRIAN MALL, AND II) TO SELECT THE
LOWEST QUALIFIED BIDDER FROM AMONG SUCH
GENERAL CONTRACTORS SUBMITTING QUALIFYING
BIDS.
WHEREAS, the City of Miami approved and adopted the Southeast
Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82-
755 and 85-1247 (the "Redevelopment Plan"); and
WHEREAS, the CRA is responsible for carrying out community redevelopment
activities and projects in the Southeast Overtown/Park West Redevelopment Area (the
"Redevelopment Area") established pursuant to the Redevelopment Plan; and
WHEREAS, the CRA desires to i) to publish notice and request bids for a general
contractor to construct the NW P Avenue extension to the 9d' Street Pedestrian Mall, and
ii) to select the lowest qualified bidder from among such general contractors submitting
qualifying bids.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are incorporated herein as if My set forth in this Section.
Section 2. The CRA is hereby authorized to i) to publish notice and request
bids for a general contractor to construct the NW 3`d Avenue extension to the 9 h Street
Pedestrian Mall, and ii) to select the lowest qualified bidder from among such general
contractors submitting qualifying bids.
Section 3. The resolution shall be effective upon its adoption.
PASSED AND ADOPTED on this 2 1 °"' day of May , 2001.
SE�wOPW/CRA
sEOl 0 1 — 46
APPROVED A5 Op-M
S�
AND CORREC SS- -
, Esq.
MAI #1041079v1
B
OWN
firth
9.11 .. eele, jr., Chairman
SEOPW/CPA
2 46
CITY OF MIAMI
COMMUNITY REDEVELOPMENT AGENCY (CRA)
REQUEST FOR FORMAL BIDS (RFB)
PROJECT N[TM 3ER 104.035
NW 3rd AVENUE EXTENSION TO THE PEDESTRIAN MALL — PRASE III
Sealed Bids for PROJECT NO. 104.035 for the "NW 3rd Avenue Extension to the NW 90' Street Pedestrian
Mall — PHASE III", Miami, Florida will be received by the City of Miami Clerks Office, until 2:00 PM
Eastern Standard Time (EST), Friday, May 31, 2002, at which time and place all Bids received will be
publicly opened and read aloud.
The Nature and Scope of this Project is:
Milling, Resurfacing, and Construction of concrete Curb and Gutter, Installation of Concrete Pavers with a
colored pattern and Installation of Pedestrian scale Lighting, at NW 9`0' Street between NW 2nd Avenue and
NW 3rd Avenue and will consist of all labor, material, and equipment for Phase III of the NW 3rd Avenue
Extension to the NW 901 Street Pedestrian Mall project must be completed within one hundred and twenty
(120) calendar days from the effective Date of Notice To Proceed.
At the time of award, the successful Bidder will immediately enter into a written contract with the City of
N4iami CRA in accordance with the accepted Bid. Each Bid must be accompanied by a Bid Guaranty of ten
0 %) percent of the total Bid.
Plans and specifications may be obtained on or after, 3:00 pm Eastern Standard Time (EST) Friday,
April 12, 2002 at the CRA Office, 300 Biscayne Boulevard Way, Suite 430, Miami, Florida 33131. For
technical questions, or clarifications regarding the plans, specifications or other requirements, please submit
your questions in writing to Annette E. Lewis, CRA Acting Executive Director, by mail at 300 Biscayne
Boulevard Way, Suite 309, Miami, Florida 33131 or by fax at (305) 372-4646.
The deadline for bids will be 2:00 pm Eastern Standard Time (EST), Friday, May 31, 2002 at the Office
of the City Clerk, ATTN: Priscilla A. Thompson, 3500 Pan American Drive, Miami, Florida 33133.
Contract Documents will be made available for public inspection during office hours (9:00 AM — 5:00 PM)
at the City of Miami Community Redevelopment Agency (CRA), 300 Biscayne Boulevard Way, Suite 430,
Miami, Florida.
A pre -bid conference will be held at the City of Miami Community Redevelopment Agency at 10:00 AM
Eastern Standard Time (EST), on Monday, April 29, 2002
The CRA Executive Director reserves the rights to waive any informality or minor irregularities in any bid,
and my reject any and all bids, and re -bid the project.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE
WITH NIIANII-DADE COUNTY CODE SECTION 2-11.1., AS AMENDED.
(#10474) Priscilla A. Thompson
City Clerk
SEOPW/CRA
03- 102
METRIC ENG! ERING, INC.
ENGINEERS - PLAN ,ERg SURVEYORS
13940 SW 136th STREET, SUITE 200
MIAM1, FLORIDA 33186
Telephone: (305) 235-5098 Fax: (305) 251 -5894
May 28, 2002
PROJECT: CITY OF MIAMI COMMUNITY REDEVELOPMENT :AGENCY
"Third Avenue Extension of the NW 9th Street Pedestrian Mall — Phase III"
PROJECT No: 104.035
FROM: METRIC ENGINEERING, INC.
TO: ALL BIDDERS
THE FOLLOWING AMENDMENT(S) SHALL BE CONSIDERED A PART OF THE BID
DOCUMENTS AND INCLUDED IN ALL BIDS AND THE CONTRACT. THIS ADDENDUM
MODIFIES THE "SPECIFICATIONS AND CONTRACT DOCUMENTS" ISSUED FOR THE
ABOVE REFERENCED PROJECT, DATED APRIL 12, 2002 AS FOLLOWS:
CHANGES TO "REQUEST FOR FORMAL BIDS":
ITEM No. 1: BID DATE EXTENSION
The BID DATE for this project has been extended from May 31, 2002 to June 28, 2002.
Sealed Bids for CONTRACT NO. 104.035 for the "Third Avenue Extension of the NW 91h Street
Pedestrian Mall — Phase III", Miami, Florida will be received by the City of Miami Clerks Office,
until 2:00 PM Eastern Standard Time (EST), FRIDAY, JUNE 28, 20021 at which time and place
all Bids received will be publicly opened and read aloud.
Please acknowledge receipt of this document by signing in the space below and transmitting the
signed document back to our office.
Signature:
Company Name:
-END-
ADENDUM No. 'I
SEOPW/CRA
03- 102
(= W
0
a
9th Street BID TAB
CITY OF MIAMi
COMMUNITY REDEVELOPMENT AGENCY
�i •.,
W-P! ;
TABULATION OF BIDS FOR:
Third Avienue`;EXtensidn.of N.W. 9th Street'Padestrian Mall - Phase III
THE BIDS WERE RECEIVED ON MAY tat, 2002 AT-1:00 P.M.:
BIDDER:
Community Asphalt Corp.
TLMC Enterprises, Inc.
ADDRESS:
14005 N.W. 186th St.
Hialeah,Fl. 33018
3800 N.W. 22 Avenue
Miami, FL 33142
LOCATED IN THE CITY OF MIAMI:
NO
YES
LICENSED & INSURED AS PER CITY CODE & METRO ORDINANCES:
YES
YES
BID BOND AMOUNT:
10%
10%
IRREGULARITIES:
Total amount on page 2 of the hid
deers from the addition ofthe
individual line items.
MINORITY OWNED:
NO
YES, AA
TOTAL BID:
$1,438,10.90
$1;598,074,76
The City of Miami Community Redevelopment Agency and H. J. Ross Associates have reviewed and determined that the
lowest responsible and responsive bidder for the Third Avenue Extention of the N.W. 9th Street Pedestrian Mall - Phase
III is Community Asphalt Corp,l"hj' amour)t of $1,438,167.90 for the total bid.
of Cons" n Management
Comn nityltedevelopment Agency
Date:
03/31/03
RESOLUTION NO. SEOPW CRA 0 3 — 32
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE
EXECUTIVE DIRECTOR TO EXPEND AN AMOUNT NOT
TO EXCEED $1 MILLION FROM ACCOUNT CODE NO.
799126.452502.6.930, ALLOCATED FOR THE 9th
STREET PEDESTRIAN MALL PROJECT, FOR
INFRASTRUCTURE IMPROVEMENTS ASSOCIATED WITH
SAID PROJECT BY REIMBURSING THE CITY OF
MIAMI ("CITY") FOR THE DIRECT COST OF
IMPROVEMENTS PERFORMED UNDER THE CITY'S
CONTRACT FOR "CITY WIDE CURB REPLACEMENT
PROJECT 2003, B-4661" AND FURTHER
AUTHORIZING PAYMENT TO THE CITY OR THE CRA'S
ENGINEERING CONSULTANT FOR THE COST OF
CONSTRUCTION ADMINISTRATION PROVIDED THAT
THE TOTAL COST OF THE IMPROVEMENTS AND
ADMINISTRATION SHALL NOT EXCEED $1 MILLION.
WHEREAS, the Board of Directors by resolution number SEOPW
CRA R-01-83 approved and budgeted funds for construction of the
9th Street Pedestrian Mall Project; and
WHEREAS, the project includes improvements to
infrastructure along the rights -of -way including sidewalks and
curbs; and
WHEREAS, the City of Miami has contracted to perform a
project entitled, "CITYWIDE CURB REPLACEMENT PROJECT 2003, B-
SEOPW/CRA
0-3- 102
SEOP�t«� 0 3 - 32
4661" and is capable of providing the required infrastructure
improvements under that agreement if reimbursed by the CRA.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this resolution are adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The Executive Director is authorized to
expend an amount not to exceed $1 million from account code no.
799126.452502.6.930, allocated for the 9th Street Pedestrian Mall
project, for infrastructure improvements associated with said
project by reimbursing the City of Miami ("City") for
improvements performed under the City's contract for "City Wide
Curb Replacement Project B-4661."
Section 3. The Executive Director is further authorized to
make payment to the City or the CRA's engineering consultant for
the cost of construction administration associated with said
improvements provided that the total cost of the improvements
and administration shall not exceed $1 million.
Section 4. This Resolution shall become effective
immediately upon its adoption.
Page 2 of 3
SEOPW/CRA
03- 10,9
SBOPwicu. 0 3 - 32
PASSED AND ADOPTED this 31st day of March , 2003.
ATTEST:
PR SCILLA A. nOMKON
CLERK OF THE BOARD
AP
TO
�EJANDRO VILARELLO
GEN9-I2AL COUNSEL
Wxxx:JHV:
ARTHUR E. TEELE, JR., C
SOUTHEAST OVERTOWN/PARK WEST CRA
AND CORRECTNESS:
Page 3 of 3
OOPWICA.
SEgPW� L�
G3 102
03- 32
ITEM 15
RESOLUTION NO. SEOPW/CRA R- 0 3 — 44
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY (THE "CRA") AUTHORIZING
THE EXECUTIVE DIRECTOR TO ISSUE A WORK ORDER
UNDER THE CRA'S CONTRACT WITH METRIC
ENGINEERING, INC. FOR CONSTRUCTION PHASE
SERVICES, AS DESCRIBED IN THE ATTACHED
EXHIBIT "A", IN CONNECTION WITH THE
CONSTRUCTION OF THE 9th STREET PEDESTRIAN
MALL BETWEEN N.W., 2' AND N.W. 3' AVENUES, IN
AN AMOUNT NOT TO EXCEED $43,055.00 FROM
ACCOUNT NUMBER 799126.452502.6.930, CDBG
CAPITAL IMPROVEMENTS.
WHEREAS, the design and construction of the 9th Street
Pedestrian Mall is a part of the Southeast Overtown/Park West
redevelopment project; and
WHEREAS, the Board of Directors has accepted the bid of
Community Asphalt Corporation for construction of the 9th Street
Pedestrian Mall between N.W. 2nd and N.W. 3rd avenues in
accordance with the plans prepared by Metric Engineering, Inc.;
and,
SEOPW/CRA
03- 01`)
Page 1 of 3 SEOPW/CPA
03-- 44
WHEREAS the Southeast Overtown/Park WEST Community
Redevelopment Agency (the "CRA") desires to retain the engineer
of record, Metric Engineering, Inc., perform construction phase
services in connection with the construction.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are adopted and incorporated herein
as if fully set forth in this Section.
Section 2. The Board of Directors hereby authorize the
Executive Director to issue a Work Order under the CRA's
contract with Metric Engineering, Inc. for construction phase
services as described in the attached Exhibit "A", in connection
with the construction of the 9th Street Pedestrian Mall between
I
N.W. 2nd and N.W. 3rd avenues, in an amount not to exceed
$43,055.00 from Account Number 799126.452502.6.930, CDBG Capital
Improvements.
Section 3. This Resolution shall be effective upon its
adoption.
SEUMCKA
- j 9
Page 2 of 3 SEOPW/CRA
03- 44
PASSED AND ADOPTED this 2 th ay of April, 2003.
ART E. TEELE, JR., CHATPMAN
ATTEST:
A. AA A. j /! ! A r
PRISCILLA A. THOMPSON, /
CLERK OF THE BOARD
APPROVED��O FORM AND CORRECTNESS:
4"
4;�INERAL
,fL,TJANDRO VILARELLO
COUNSEL
O
0
SEOPW/CRA
03- 102
Page 3 of 3 SEOPW/CRA
03- 44
x
EXHIBIT "All
ITEM 15
File: Proposal
April 16, 2003
CITY OF MIAMI
Community Redevelopment Agency
300 Biscayne Blvd. Way, Suite 430
Miami, Florida 33131
Attention: Mr. Frank Rollason
Executive Director
Reference: Proposal for Additional Services
"NW 9"' Street Pedestrian Mail "
Dear Mr. Rollason:
We thank you for the opportunity to participate in the proposed improvements for the
referenced project. Enclosed for your review and approval is a copy of the proposed
Scope of Services and associated fees for this project. We will commence with our
assignment after your final review and acceptance of this proposal and upon receipt of a
written Notice to Proceed from your office.
Should you have any questions, comments or require additional information, please Jet
us know at your earliest convenience.
Sincerely,
METRIC ENGINEERING, INC.
JULIO M. MENACHE
Project Manager
JM/jm
Fax Copy: Chuck Deeb, P.E. (H. J. Ross)
Copy: Benny Gonzalez, P.E.
Manuel Sauleda, P.E.
SEOPW/CRA
03-- 109
rW
SEOPW/CRA
0 3 - 44
U
CITY OF MIAMI
Community Redevelopment Agency
PROPOSAL
for
Additional Services - "NW 9th Street Pedestrian Mall"
April 16, 2003
The City of Miami Community Redevelopment Agency (Client) is pro�osing to procure
additional engineering services during the Construction Phase of the °NW 9 Street Pedestrian
Mall" that extends from NW 2"d Avenue to NW 3ro Avenue. Metric Engineering, Inc. (Engineer)
will participate in the project in accordance with the following Scope of Services:
SCOPE OF SERVICES
TASK 01: CONSTRUCTION SERVICES
The Engineer will provide assistance to the Client during the Construction Phase of the project,
based on a FOUR MONTH construction period.
a. Attend pre -construction conference with the Client and selected contractor.
b. Review shop drawings for the proposed improvements.
c. Respond to Requests for Information submitted by the Contractor and issue clarification of
the construction documents, if needed.
d. Attend up to sixteen (16) scheduled construction progress meetings.
e. Perform periodic construction observations (limited to a maximum of two (2) site visits per
week) coordinated with the Contractor's schedule, to observe the general status and
progress of the work..,Write and distribute construction observation report after each site
visit.
f. Perform a Substantial Completion site visit and prepare; in conjunction with the Client's
Project Manager, a Punch List of any discrepancies.
g. Perform a Final Construction Observation to ensure satisfactory completion of all items in
the Punch List.
h. Prepare and submit one set of reproducible Record Drawings to the Client, based on signed
and sealed as -built information provided by a Florida registered land surveyor retained by
the Contractor.
C3-i�
2 SEOPW/CRA
C:Tacuments and SettingffroRaso A ocal Servings\Temporary Imema Fi1es\0LK226\proposa1 cmMuction 4 16 03.doc
03- 44
Compensation will be on a "Not to Exceed Fee" basis as stipulated in Section 10-B of the
Professional Services Agreement between The City of Miami and Metric Engineering, Inc. dated
May 13t', 2002, (Resolution No. 02-144). The projected Engineer's budget for the proposed
scope of work is shown in the attached Engineering Fee Estimate. The Engineer will submit
monthly invoices to the Client for services rendered and costs incurred.
ASSUMPTIONS EXCLUSIONS AND LIMITATIONS
a) Construction Observations by the Engineer are limited to observing the work and materials
that are to become part of a completed project in conformance with the approved
construction documents. Construction Contract Management and Safety Engineering is to
be performed by others and is not part of the Scope of Services. The Engineer will not be
held responsible for construction means, methods, techniques, sequences, procedures, or
for safety precautions and safety programs connected with the work, since these are the
Contractor's responsibilities.
- END -
SEOPW/CRA
03- log
C\Documents and Seaings\RollasonlLoral Settings\Temporary Internet Fi1es\0LK226\proposal construction 4 16 03.doc
SEOPW/CRA
03- 44
ENGINEERING FEE ESTIMATE
Metric Engineering, Inc.
CITY OF MIAMI COMMUNITY REDEVELOPMENT AGENCY
13940 S.W. 136th Street, Suite 200
NW 9th STREET PEDESTRIAN MALL (ADDITIONAL SERVICES)
Aiami, Florida 33186
CONSTRUCTION SERVICES
305)235-5098
NW 9TH STREET PEDESTRIAN MALL ( From NW 2ND AVENUE TO NW 3RD AVENUE) . ?
NO. /ACTIVITY
Project
Manager
Project Cost
Engineer Technician Clerical Hours
For
$120.00
$86.00 $60.00 $40.00 Activity
ASK 1: CONSTRUCTION SERVICES
23.00
211.00 44.00 18 296 $24,056.00
0 $0.00
0 $0.00
TOTAL MANHOURS
23
211 44 18 296
TOTAL SALARY COSTS
$ ,
ssrYrt>:V ;;; .:; $24,055.00
$17,935.00 ;2,640.00 $720.00 r<t//fff:•`><<.::<.>::�•>: <:<:
ther Costs:
TOTAL CONTRACT FEE COMPUTATION (Check Appropriate BOX)
[ X) Estimate (4/16/03)
Subconsultant Services (Wallace, Roberts, Todd,
LLC.)
Total Activity Salary Cos $24,055.00
Task 1:
$19,000.00
Other Costs, a) Subconsultant Services (WRT) $19,000.00 If revised estimate, give reason
for revisions:
Total $43,055.00
TOTAL:
$19,000.00
TOTAL $43,055.00
(Z7
b i b TOTAL ESTIMATED BUDGE $43,055.00
Atom• A .®
Prepared By: JULIO MENACHE
Date: 04/16103
ITEM l
04/27/03 RESOLUTION SEOPW/CRA R-`�_ �5
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTHEAST OVERTOWN/PARK WEST
(SEOPW) COMMUNITY REDEVELOPMENT AGENCY
(CPA), AUTHORIZING THE EXECUTIVE
DIRECTOR TO ENTER INTO AN AGREEMENT, ON
AN EMERGENCY BASIS, WITH T.Y. LIN
INTERNATIONAL/H.J. ROSS, IN A FORM
ACCEPTABLE TO GENERAL COUNSEL, TO
PROVIDE PROFESSIONAL ENGINEERING
SERVICES AS THE SEOPW CRA OWNER'S
REPRESENTATIVE FOR THE CONSTRUCTION
MANAGEMENT FOR THE 3RD AVENUE EXTENSION
OF THE 9TH STREET PEDESTRIAN MALL
PROJECT, AT A COST NOT TO EXCEED
$35,990.00, TO BE TAKEN FROM COMMUNITY
DEVELOPMENT BLOCK GRANT ("CDBG")
CAPITAL IMPROVEMENT ACCOUNT CODE NO.
799126.452502.6.930.
WHEREAS, a construction contract for the 3rd Avenue
Extension to the 9th Street Pedestrian Mall has been bid and
awarded to Community Asphalt Corporation; and
WHEREAS, said contract has been fully executed by the
CRA Executive Director; and
WHEREAS, this phase of the project includes further
alterations to the electrical grid serving the public in
the immediate area; and
WHEREAS, it is necessary for the CRA to retain an
Owner's Representative to provide construction management
SEOPW/CRA
03-- 102
Page 1 of 3 SEOPW/CRA
03- 54
services on an emergency basis so as to move the project
forward and avoid interruptions in electrical service;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE SEOPW COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings
contained in the Preamble to this Resolution are hereby
adopted by reference and incorporated herein as if fully
set forth in this Section.
Section 2. The Board of Directors of the
Southeast Overtown/Park West Community Redevelopment
Agency, hereby, authorizes the Executive Director to enter
into an agreement with T.Y. Lin International/H.J. Ross, in
a form acceptable to General Counsel, to serve as Owner's
Representative for the construction management of the 3rd
Avenue Extension to the 9th Street Pedestrian Mall Project.
Section 3. The fee for these services shall not
exceed $35,990.00, to be funded from CDBG Capital
Improvement Account Code No. 799126.452502.6.930.
Section 4. This Resolution shall become effective
SEOPW/CRA
03- 102
Page 2 of 3 SEOPW/CRA
03- 54
immediately upon its adoption.
PASSED AND ADOPTED this 4 day of 2003.
AR HUR E�TEE�LE, JR., �HAi"RMAN
ATTEST:
PRISCILLA A. OMPSON
CLERK OF THE BOARD
APPROVE F0 AND CORRECTNESS:
II VILARELLO
COUNSEL
FKR:sg
SEOPW/CRA
03_ I P9
Page 3 of 3
SEOPW/CRA
03- 54
t
H. I Ross Associates, Inc.
fti uers • Planners • SekWd3U
April 24, 2003
Frank K. Rollason, Executive Director
City of Miami Community Redevelopment Agency
300 Biscayne Boulevard Way, Suite 430
Miami, FL 33131
RE: 3' Avenue Extension of the 9t° Street Mall
Construction Management Fee Proposal
Dear Frank:
SWDftg>w Ekamw
Annex Brti&V smw 2W
Con1 t;a6Wea FL 33134-3163
7t/ep ww: (305) M7--IM
Facsbn& (305) M7--1771
T.Y. Lin International / H.J. Ross appreciates the opportunity to submit this proposal to .
provide professional_ engineering services for the construction management as owner's
representative for the referenced project. The Scope of Services is described in the
attached Exhibit "A". We propose to accomplish this work for an estimated fee of
$17,190 for Construction Management services plus $18,800 for part time site inspection
services.
A breakdown of the fees is shown in the attached Exhibit "B". We look forward to
working with you on this project and thank you for the opportunity. Please call me if you
have any questions.
Sincerely,
T.Y. LIN INTERNATIONAL / H. J. ROSS
Charles K. Deeb, P.E.
Vice President
a
SEOPW/CkA
03- 102
GACka10491\9th Street MaIR91h St CM pro.doc
SEOPW/CRA
03- 54
H. J. Ross Associates, Inc.
Frank K. Rollason
April 24, 2003
Page 2
EXHIBIT "A"
"SCOPE OF WORK"
1. PROJECT DESCRIPTION
The City of Miami Community Redevelopment Agency (CRA) proposes to construct the
3'd Avenue Extension of the 9m Street Mall Project beginning in May 2003. T.Y. Lin
International / H.J. Ross (TYLUHJR) will provide construction management and part
time site observation services as the owner's representative for the project.
Community Asphalt Corp will perform the construction and Metric Engineering will
provide construction phase engineering services as the Engineer of Record.
2. SCOPE OF WORK TO BE PERFORMED BY TYLI/HJR
Construction Management Services are based on a 4-month construction period plus 4
weeks of startup and closeout work. Services are limited to:
• Conduct a preconstruction meeting.
• Coordinate with the Engineer, Contractor and the Owner.
• Coordinate Shop Drawings submittals.
• Perform weekly site visits (up to 20 each) during construction.
• Site observations on a part time basis (4 hours per day).
3. ITEMS NOT INCLUDED
3.1 Permitting (by contractor).
3.2 Construction phase services other than those described in Article 2 above.
4. ADDITIONAL SERVICES
If the construction period exceeds 20 weeks (four month construction plus -start up and
closeout time), the construction management services will be prorated at a rate of $1,800
per week.
SEOPW/CRA
03- 109.
GACM10491\ft Saeec MaaM St as pro doe SEOPW/CRA
03— 54
FEE PROPOSAL
Total
!wI Tf%a-w" I ,
....... .............. ...... ..............
24
*u" ...60
— ---- --
16
................................................ ............
c ........ 9,!M . ..... .......... ..............
001 o So
...... $0 24
..............
4
$5W
$0
- - ------
mlg�
so
..............
a
$640
---- - - ----MN ----
i140
[Tool Co—ns&uctlon
J so
$6 0-
$0
112
$8,980
0 $0
n .$no
Expenses:
cosw
$mo
Pdrft
Exmm Md.
- — -----
SUBTOTAL
$1.0w
CM*ftcftn MWNW
C"ftmftn W"ec"
0
20
hr&"wk x
hnWAwk x
weeks
20
0
hmx $71.00
$0
Cie"
0
hrsfwk x
vvesh.=
400
to $47.00
$18,800
weeks
z 0
hmx- $27.50
$0-
ewyoftwn . wftres A 8lMdCMImjftJA
SUBTOTAL
$18'em
$18,800
GRAND TOTAL-
W,qft
a) W
C--)
co b
� O
Ph St Md CM f"--&
EXHIBIT"B"
City of Miami Community Redevelopment Agency
Project Budget Status and Funding Summary
As of: 5/19/03
Project:. 3RD AVENUE EXTENSION TO 9'`H STREET MALL — CONSTRUCTION MANAGEMENT
Status: Pending CRA Board Approval
vngma' Amended
Budget Date Budret Date
Estimate
$35,990 5/19/03 N/A N/A
O
W �
�
i b
G9
W
�
6
0
Sources Amount I Leeislation I Date
CDBG Capital $35,990 1 Pending Board 5/19/03
Improvement I Approval
)ended to
Remaining
Date
Balance
N/A
N/A
ITEM 12
05/04/03
RESOLUTION SEOPW/CRA R- 0 3 r 5
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTHEAST OVERTOWN/PARK WEST
(SEOPW) COMMUNITY REDEVELOPMENT AGENCY
(CRA), AUTHORIZING THE EXECUTIVE
DIRECTOR TO ENTER INTO AN AGREEMENT, ON
AN EMERGENCY BASIS, WITH T.Y. LIN
INTERNATIONAL/H.J. ROSS, IN A FORM
ACCEPTABLE TO GENERAL COUNSEL, TO
PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE PREPARATION OF
CONSTRUCTION DOCUMENTS AND CONSTRUCTION
PHASE SERVICES FOR THE PROJECT
ENTITLED: "GRAND PROMENADE INTERIM
IMPROVEMENT," AT A COST NOT TO EXCEED
$76,210.00, TO BE FUNDED FROM COMMUNITY
DEVELOPMENT BLOCK GRANT CAPITAL
IMPROVEMENT ACCOUNT CODE NO.
799126.452502.6.930.
WHEREAS, the SEOPW CRA is charged with removing slum
and blight within the Southeast Overtown/Park West
Community Redevelopment Area; and
WHEREAS, the creation of the Park West Entertainment
District has spawned major redevelopment in the Park West
area including several 24-hour night clubs along NW llth
Street; and
WHEREAS, the Grand Promenade occupies the former
railroad right-of-way located mid -block between loth and llth
streets from Biscayne Boulevard to Northwest lst Avenue
SEOPW/CRA
3- 102
Page 1 of 4 0 3- 5 5
directly behind several of these 24-hour night clubs and is
currently functioning as an alleyway where garbage pick up
for these clubs takes place as well as daytime parking; and
WHEREAS, club patrons actively use the Grand Promenade
at night as a "drop off" zone and as a place to socialize
in the fresh air; and
WHEREAS, the current run-down condition of the Grand
Promenade is not conducive and is dangerous to health,
welfare, and safety of the club patrons and the general
public; and
WHEREAS, the final update of the SEOPW Plan is still
underway and an interim improvement of the Grand Promenade
is now necessary to provide a safe and usable corridor for
the public and patrons of the entertainment establishments
presently in operation and those anticipated to be
completed shortly;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE SEOPW COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings
contained in the Preamble to this Resolution are hereby
Page 2 of 4 OPW/
�0 - W'!)W,
adopted by reference thereto and incorporated herein as if
fully set forth in this Section.
Section 2. The Board of Directors of the
Southeast Overtown/Park West Community Redevelopment
Agency, hereby, authorizes the Executive Director to enter
into an agreement, on an emergency basis, with T.Y. Lin
International/H.J. Ross, in a form acceptable to General
Counsel, to provide professional engineering services for
the preparation of construction documents and construction
phase services for the "Grand Promenade Interim
Improvement" Project.
k
Section 3. Initial remedial improvements to the Grand
Promenade will take place from NE 2Id Avenue to NW 1st Avenue
in order to provide a safe and usable corridor for the
public and patrons of the entertainment establishments
presently in operation and those anticipated to be
completed shortly.
Section 4. The fee for these professional
engineering services shall not exceed $76,210.00, to be
funded from Community Development Block Grant Capital
Improvement Account Code No. 799126.452502.6.930.
Section 5. This Resolution shall become effective
immediately upon its adoption.
SEOPW/CRA
0 3 - 10i?
Page 3 of 4 0 3_ 55
PASSED AND ADOPTED this (� day of 2003.
ARTH R E. TEELE, JR.,ldtHAIRMAN
ATTEST:
PRI ILLA A. THOMPSON
CLERK OF THE BOARD
FKR:SG
D CORRECTNESS:
Page 4 of 4
SEOPW/C
03- 12
03- 55
H. I Ross Associates, Inc.
Engineers • Planners • Scientists
April 25, 2003
Frank K. Rollason, Executive Director
City of Miami Community Redevelopment Agency
300 Biscayne Boulevard Way, Suite 430
Miami, FL 33131
RE: Promenade Engineering Fee Proposal
Dear Frank:
Anna Aa&*M sw le 230
Cowl GaNat, FL 33134-3163
9bkpMne: (305) 36718W
Facrbnik: (30) 567-1771
T.Y. Lin International / H.J. Ross appreciates the opportunity to submit this proposal to
Provide professional engineering services for the preparation of construction documents
and construction Phase services for the referenced project. The Scope of Services is
described in the attached Exhibit "A" We propose to accomplish this work for an
estimated fee of $769,210. A breakdown of the fees is shown in the attached Exhibit `B".
We look forward to working with you on this project and thank you for the opportunity.
Please call me if you have any questions.
Sincerely,
T.Y. LIN INTERNATIONAL / H. J. ROSS
Charles K. Deeb, P.E.
Vice President
SEOPW/CRA
03- 102
Q\My oomments\55002394 ftmwadeftmmade fee pro:.eoc 0 3 - 55
H. J. Ross Associates, Inc.
Frank Rollason
April 25, 2003
Page 2
EXHIBIT "A"
"SCOPE OF WORK"
1. PROJECT DESCRIPTION
The City of Miami Community Redevelopment Agency (CRA) proposes to reconstruct
the alleyway into a promenade between NW 911 Street and NW 100 Street from NW 1"
Avenue to NE 28' Avenue. T.Y. Lin International / H.J. Ross (TYLIMM) will provide
design and construction documents for the improvements.
The construction will be accomplished by one of the. Construction Managers under
contract with the CRA.
2. SCOPE OF WORK TO BE PERFORMED BY H. J. ROSS
The project will provide resurfacing of the existing.#ingle lane through the alley, curbs on
both sides of the lane, street/pedestrian lightning, and landscaping. Drainage will be
accomplished by directing runoff into adjacent swales. The specific work scope items
are:
2.1 Prepare construction documents limited to:
• Cover Sheet with Site Map.
• Demolition Plan (includes tree removal).
• Paving and Grading Plan.
• Utility Adjustment Plan (minor adjustments to clear structures).
• Maintenance of Traffic/Phasing Plan.
• Landscape / Hardscape Plan.
• Irrigation Plan.
2.2 Coordination with utility companies.
2.3 Quantity calculations and a stateutent of probable construction cost.
2.4 Technical Specifications will be provided on the plans.
SEQPW/CRA
c:\►4y ooa\55002394 ft\ma& fee pro.doc 0 3— 55
H. J. Ross Associates, Inc.
Frank Rollason
April 25, 2003
Page 3
2.5 Meetings with owner, Jurisdictional Agencies,. and the Building Department as
necessary.
2.6 Obtain plans approval from the City of Miami, Miami -Dade Department of
Environmental Resource Management
Provide responses and applicable revisions to � tocomments from the agencies'
review.
2.7 TYLUHJR will review the bids provided by the CM and make recommendations
to the CRA.
2.8 Construction Management Services are based on a 12-week construction period
plus 4 weeks of startup and closeout work. Services are limited to:
• Conduct a preconstruction meeting.
• Plans interpretation and clarification.
• Respond to contractor's Requests for Information (RFi).
• Review Shop Drawings.
• Perform weekly site visits (up to 12 each) during construction.
• Site observations.
• Prepare record drawings based on contractor's surveyed as -built plans.
3. 1TEMS NOT INCLUDED
3.1 Environmental investigation for contamination or other environmental concerns.
3.2 Materials testing (to be done by geotechnical firm; TYLUHJR will coordinate).
3.3 Permitting (by contractor).
3.4 Construction Phase Services other than those described in Article 2 above.
4. INFORMATION TO BE PROVIDED TO TYLI/HJR
4.1 Record drawings of any existing facilities.
4.2 Topographical survey.
5. ADDITIONAL SERVICES
Additional services not specifically described under "Scope of Work" will be
` performed upon written approval and will be billed at the hourly rates per the
agreement.
SEOPW/C"RA
C:\My Do«MW,t \55W2", mft\ftVW * fee pm.i« 0 3 — 55
H. J. Ross Associates, Inc.
Frank Rollason
April 25, 2003
Page 4
6. SCHEDULE OF SERVICES
The work will commence upon receiving a signed agreement and the necessary
information requested. We estimate that the design and preparation of
construction documents will require 3 weeks to complete, excluding owner review
time.
C:\h' Doaanerks\55W23% Pranwade\ftwmade fee pro doc
SEOPW/CRA
03- 102
03 55
Cj y
Expenses:
coudw
�t?0.
$100
�
�e
�
_Less Meu
=qp0
3UETOTAL:
51,40o $1,400
CanshucMon
CoWniction bovedorVoss
JT Merkel
" `'y
O brs x $71.00
20 20 Weeb `
$0
O hmlo*x 400 hre x $47.00
weak= 0 h t2M
i1tl,t00
3MMOT«ro.aw..�sseonwne�.�.�.rr,.n,..a.tiue,H AU
$18.800 s1e,e00
GRAND TOTAL:
i70,210
EXHIBIT "B"
ITEM S-5
JUL
RESOLUTION NO. SEOPW/CRA R- 6
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
AUTHORIZING THE EXECUTIVE DIRECTOR TO
ISSUE A WORK ORDER, UNDER THE EXISTING
CONSTRUCTION MANAGER -AT -RISK CONTRACT
WITH MAGNUM CONSTRUCTION MANAGEMENT
CORP., D/B/A MCM CORP., FOR THE GRAND
PROMENADE INTERIM RENOVATION PROJECT IN
AN AMOUNT NOT TO EXCEED $500,000.00;
FUNDS TO BE ALLOCATED FROM ACCOUNT CODE
799126.452502.6.930.
WHEREAS, the Southeast Overtown/Park West Community
Redevelopment Agency ("CRA") is responsible for carrying
out community redevelopment activities and projects within
the Southeast Overtown/Park West redevelopment area in
accordance with the approved Redevelopment Plan; and
WHEREAS, by Resolution No. SEOPW/CRA 01-51, passed and
adopted on May 21, 2001, the CRA authorized the Executive
Director to execute a contract with Dover Kohl & Partners
for the design and planning of a Grand Promenade along the
old FEC right-of-way in the Park West entertainment
district; and
SEOPW/CRA
03- 10#2
Page 1 of 3 SEOPW/CRA
403- 62
ITEM S-5
JUL 15 m
WHEREAS,' while the conceptual design is finalized,
interim renovations are necessary to upgrade service,
maintain access, and ensure the safety of the public and
businesses utilizing the area; and
WHEREAS, on October 1, 2002, the CRA entered into a
contract for Construction Manager -at -Risk services with
Magnum Construction Management Corp., D/B/A MCM Corp.; and
WHEREAS, the CRA desires to award construction of the
interim renovations under its existing contract for
Construction Manager -at -Risk services as Community
Development funding currently available for the interim
renovations will be withdrawn before the final design and
formal bid process can be completed.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in
the Preamble to this Resolution are adopted by reference
and incorporated herein as if fully set forth in this
Section.
Section 2. The Executive Director is authorized to
issue a Work Order to Magnum Construction Management Corp.,
D/B/A MCM Corp. under its existing Construction Manager -a SEOPW/CRA
�3- 102
Page 2 of 3 _ SEOPW/CRA
03- 62
ITEM S-5
JUL 15 TO3
Risk contract, with the CRA for construction of the Grand
Promenade Interim Renovations in an amount not to exceed
$500,000.00.
Section 3. Funds are to be allocated from Account
Code No. 799126.452502.6.930.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this /day of July, 2003.
ART UR E. TEELE, JR., C RMAN
ATTEST:
PRISCILLA A. THOMPSQN
CLERK OF THE BOARD
APPROVED AS Tg..goRm A -CORRECTNESS:
U'VILARELLO
COUNSEL
FKR/JHV
Page 3 of 3
SEOPW/CRA
0.3- 1021
SEOPW/CRi=
03- 62
ITEM S-5
JUL
Grant, Neko
i
From: Chuck Deeb [CDeeb"in-hjross.coml
Sent: Thursday, June 05, 2003 9:53 AM
To: Grant, Neko
Cc: Rollason, Frank; Villacorta, James H
Subject: Promenade Cost
Attached are detailed preliminary construction cost estimates for the three phases of the Grand
Promenade Interim Improvements. The cost summary is as follows:
Phase 1 $127,400 BLOCK ONE
20% Cont. $25.500
Total $152,900
Phase 2
$130,500 BLOCK TWO,
20% Cont.
$26.100
Total
$156,600
Phase 3
$135,400 BLOCK THREE
20% Cont.
$27.100
Total
$162,500
Grand Total = $472,000
Chuck Deeb, P. E.
Vice President
1
T. Y. LIN International / H. J. ROSS
201 Alhambra Circle, Suite 900
Coral Gables, FL 33134
(305) 567-1888 Ext. 229 - Phone
(305) 567-1771 - Fax
SEOPW/CRA
3
SEOPW/CRA
6/ 12/2003
City of Miami CRA Date: OW12/03
Grand Promenade Interim Improvements - Phase 1 TYLUHJR No. 550023.xx
'North Miami Ave. to NE let Ave.
C:V=UME-1ingrangLOCALS-11Tem lGrand Promenade pems.xls]Prornenede
ITEM S-5
JUL 15 20(
Sub Total $127,371.00
Contingency 20% $25,474.20 $.EgPW/ A
Total $152,845.20 1
SEOPW/M
03- 62
r
City of Miami CRA
Grand Promenade Interim Improvements - Phase 2
ANE 1st Ave. to NE 2nd Ave.
`$ Date: 06/12/031 ITEM S-5
TYUMJR No. 550023.xxi JUL 15 21n
Item
Description
Unit
Unit Price
Quantity
Amount
1
Maintenance of Traffic -�
DAY
$100.00
30
$3 000.00
2
Clearing and Grubbing_-_
AC
$2 000.00
2
_
�- $4:000.00
------'-_--- � -'-'
$0•00
4
Tree Relocation
EA
-
_-___ -
___._�
$0.00
5
Tree Removaf
EA
$200.00_
_ _ 5
6
Earthwork __
LS
$3 500.00
1
$3,500.00
7
T e_"B' Stabilization�LBR 40) 12"T'hick
gy
_-� $0.00
_ 8
Limerock Base_ 8" PrimeD_
SY
�'-
--'�'-' $0.00
9
Type S-III Asphaltic Concrete (1-1/2- Thicker
SY
_ $5.00
�750
__�$3 750.00
10
Concrete Class I
CY
$0.00
_ 11
Concrete Pavement 6" Thick dum star pads
_w�__�
SY
$35.00
65
_ _ _
$2,275.00
12
Catch Basin; Type D.......
EA
$2 000.00
~_� 4
___-_
~$8,000.00
-----
�13
Pipe Culvert ��-
LF
�_$35.00
60
-_
$2t1U0,00
-14
Exfiltratio_n Trench L24" Includes Ballast Rock
y_
LF
$85.00
_ - 100�
500.00
15
Concrete Curb & Gutter ape "F-0
-�-
_LF
$14.00
980
---80
$13,720.00
_ 16
--
Concrete Sidewalk (6" Thi�_�
-----------------------------
_gy
$28,00
95
-------- , -_
$2 660.00
17
Fe----M-------------------
LF
$18.00
250
$4 500.00
18
Sodding (Pensacola Bahia�lncluding
SY
$3.00
1,300
$3,900.00
19
Adiust and/or Relocate Existing,Firedrant _
EA
$0 O0
20
Dum ster Enclosure P_____w�____----_--------____w_.____�_-___�___.__...__
$3,000.00
6
$18 000.00
21
Roadside Sign _M_-��
EA
$250.000
2
$500,00
__ 22
Reflective Pavement Marker w_
EA
$4.00
_ _
-' 20
_ __
- _ $80.00
23
Pavement Markings _
SF
$0.00
24
Solid Traffic Strome 6" SPainted)__�
LF
$1.00
980
_
w $980.00
5
Solid Traffic Stripe 8" (Painted)
LF
26
Solid Traffic Stripe 1 Painted) -_
LF
-' __
_
""'_ $0.00
27
Solid Traffic Stripe 18"_ (Painted)
LF
$0.00
_ 28
Solid Traffic S_tr-pe 2 !LP int�- -
LF
$3,00
12
-w.$36.00
_ 30
Conduit 2" P.V.C. Schedule 40 -
LF
$5.00
500
- 2 500.00
31
Service Load Center ( Second Voltage)
-_ -- _.._
LS
$1 500.00
'--'-"1 ----'-
-L__�
$1,500.00
_32
Pull Box Sidewalk
EA
$300.00
�$4,000.00
--------------
_
33
Light Pole Complete
EA
_10
8$32,000.00
_$3,000.00
34 Landsca ___pe-___M�_ ----
LS
. $8,000.00
1
$8 000.00
_ 35 Irrigation
LS
$3.000.00
------__wL
_-._-- 1
-
__-- $3L000.00
C:\DOCUM£-I\nWwt\LOCALS-t\TempIGrand Promenade Iterm.)da)Prmrer*&
Sub Total $130,501.00
Contingency 20% $26,100.20 SP-OPW/CRA
Total $156,601.20 a 3- 102
SEOPW/CRA
93- 62
0
City of Miami CRA
Grand Promenade Interim Improvements - Phase 3
NNW 1st Ave. to North Miami Ave.
C:%DOCUME-IYVmf-l\LOCALs-i\TempMCrand Promenede Uems.xls)Promenede
Date: 06/12/03
TYLVHJR No.
ITEM S-5
JUL
Sub Total $135,401.00
Contingency 20% $27,080.20 SEOPW/CRA
Total $162,481.20 Q 3 - 102
_ SEOPW/CRA
03- 62