HomeMy WebLinkAboutSEOPW-CRA-R-03-0099ITEM 7
12/08/03
RESOLUTION NO. SEOPW/CRA R- "J 3- 99
OMNI/CRA R- 9 3 - 6 8
A JOINT RESOLUTION OF THE BOARDS OF
DIRECTORS OF THE SOUTHEAST OVERTOWN/
PARK WEST AND OMNI REDEVELOPMENT
DISTRICT COMMUNITY REDEVELOPMENT
AGENCIES ("CRAS") AUTHORIZING THE
EXECUTIVE DIRECTOR TO EXECUTE AN
AMENDMENT, IN A FORM ACCEPTABLE TO
GENERAL COUNSEL, TO THE CRAS' CONTRACT
FOR GENERAL ENGINEERING SERVICES WITH
H.J. ROSS ASSOCIATES, INC. TO INCREASE
THE AMOUNT OF THE CONTRACT BY
$100,000.00; $75,000 TO BE ALLOCATED
FROM SEOPW TIF ACCOUNT CODE NO.
689001.550108.6.270 AND $25,000 FROM
OMNI TIF ACCOUNT CODE NO.
686001.590320.6.270.
WHEREAS, the Southeast Overtown/Park West and Omni
Redevelopment District Community Redevelopment Agencies
("CRAs") are responsible for carrying out community
redevelopment activities and projects in their respective
redevelopment areas; and
WHEREAS, the CRAs require consulting engineering
services to carry out these activities and projects; and
WHEREAS, by Resolution Nos. SEOPW/CRA R-02-107 and
OMNI/CRA R-02-44, both passed and adopted on June 13, 2002,
the Boards of Directors authorized the Executive Director
to execute a contract for general engineering services in
OMM/CRA SEOPW/CRA
Page 1 of 3 9 3 -- 68 3- 99
the amount of $600,000.00 by piggy backing on the City of
Miami's $700,000.00 contract with H.J. Ross Associates,
Inc.; and
WHEREAS, the CRAB have ongoing projects that require
additional services from this provider but are approaching
the funding limit of the contract; and
WHEREAS, the CRAB desire to amend the contract to
piggy back on the full contract amount of $700,000.00 so as
to continue to receive the services of H.J. Ross
Associates, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARDS OF
DIRECTORS OF SOUTHEAST OVERTOWN/PARK WEST AND THE OMNI
REDEVELOPMENT DISTRICT COMMUNITY REDEVELOPMENT AGENCIES OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in
the Preamble to this Resolution are adopted by reference
and incorporated herein as if fully set forth in this
Section.
Section 2. The CRAB' Executive Director is
authorized to execute an amendment, in a form acceptable to
General Counsel, increasing the amount of the contract for
general engineering services with H.J. Ross Associates,
Inc. by $100,000.00 for a new total contract amount of
$700,000.00.
Page 2 of 3 1 � S 9PW�CRA
3
9
Section 3. Funds are to be allocated as follows:
$75,000 to be allocated from SEOPW TIF Account Code No.
689001.550108.6.270; $25,000 to be allocated from OMNI TIF
Account Code No. 686001.590320.6.270.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 8th day of December, 2003.
45Z hAz 4nnew. %Peo-00 —
ARTHTJR E. TEELE, JR., THAIRMAN
ATTEST:
? A' 22
PRISCILLA A. HOMPSON
CLERK OF THE BOARD
APPROVF0 AS,JfiO FORM AND CORRECTNESS:
AL�J e
VILARELLO
GE L COUNSEL
JHV:zl
ONM/CRA SE0-P V/CRA
Page 3 of 3 93-- 68 i 3 — S9
ITEM 7
�u LCljt i i
(•;y,�F*77,7T^" L: tr-',T -T„rt:;. `1-71 T rc
INTER -OFFICE ME►_ ORAITDUA1
^c,: Chairman Arthur E. Teele, Jr.
And Members of the CRA Board
!: rc,.r.: Frank K. Rollason
Executive Director
RECOH4MATION:
C 8 File:
Sur-Fct: Joint Resolution to
authorize Exec. Director to
Increase HJ Ross &
Associates, Inc. by
$100,000
F,e_f&I-et1C:F s :
Enclosure:,: Resolution, Supporting
Documentation
It is recommended that a Joint Resolution be adopted by the Board of
Directors of both the Southeast Overtown/Park West and Omni District CRA's
authorizing the Executive Director to enter into an amendment of the
existing Professional Services Agreement with H.J. Ross Associates, Inc.,
for general engineering services increasing the amount of the contract by
$100,000.00.
JUSTIFICATION:
Pursuant to CRA Resolutions Omni/CRA R-02-44 and SEOPW/CRA R-02-107 (copies
attached) adopted on June 13, 2002, The Board of Directors of both the Omni
and SEOPW Park West Districts authorized the execution of a $600,000.00
contract with H.J. Ross Associates, Inc., off the City of Miami's existing
$700,000.00 contract. As the CRA moves forward with various capital
projects, it has become necessary to put in place the additional available
ceiling of $100,000.00 available under the City's original contract.
Expenditures under this increase will require authorizing approval of the
Board of Directors.
FUNDING SOURCE: $75,000.00 from SEOPW TIF- Professional Services -Other
ACCOUNT NO.: 689001.550108.6.270
FUNDING SOURCE: $25,000.00 from Omni TIF- Professional Services -Other
ACCOUNT NO.: 686001.590320.6.270
FKR/ap
OMW/CRA 0 0MCR
Q3-- 6
ITEM 7
AGENDA ITtV
FINANCIAL INFORMATION FORM
CITY OF Mimi
COMMUNITY REDEVELOPMENT AGENCY
0OPW C or MNI CRA f applicable)
CRA Board Meeting Date: December 8, 2003
CRA Section: Capital Projects
Brief description of CRA Agenda Item:
Increase HJ Ross & Associates, Inc. existing contract for general engineering services
Project Number (if applicable):
4 YES, there are sufficient funds in Line Item:
Project No. 689001 Index Code: 550108
Minor: 270 Amount: 75 000
Project No. _686001 Index Code: _590320
Minor: 270 Amount: $25,000
NO (Complete the following source of funds information):
Amount budgeted in the line item:
$
Balance in the line item:
$
Amount needed in the line item:
$
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minor Object
From
$
To
$
From
$
To
$
Comments:
Approved by: ls f.y Date:
CRA Executive Director/Designee
APPROVALS
Verified by:
ec
Date:
Verified by:
c
CRA Finance Section
ate:
vivuvi i �,tc[i E P W / CRA
03- 68 m�_..--0,9
OMNI/CRA ITEM 2
OWU/CRA
RESOLUTION NO.' 0 +G � 4 4
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
OMNI COMMUNITY REDEVELOPMENT AGENCY ("CRA")
AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE
AN AGREEMENT, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, TO PIGGYBACK OFF AN AGREEMENT
PREVIOUSLY EXECUTED BY THE CITY OF MIAMI WITH
H.J. POSS & ASSOCIATES, INC. FOR CONSULTING
ENGINEERING SERVICES FOR FISCAL YEARS 2002
THRU 2004, FOR AN AMOUNT NOT TO EXCEED
$600,000 WHICH WILL BE ALLOCATED BETWEEN THE
SEOPW & OMNI REDEVELOPMENT DISTRICTS, SUBJECT
TO THE AVAILABILITY OF TAX INCREMENT FUNDS
AND GENERAL FUNDS FROM ACCOUNT NUMBERS
689001.550108 AND 689004.550011.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE OMNI COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI,
FLORIDA:
Section 1. fhe recitals and findings contained in the
Preamble to this Resolution are incorporated herein as if fully
set forth in this Section.
Section 2. The Board of Directors authorizes the
Executive Director to execute an agreement, in a form acceptable
to the City Attorney, to piggyback off an agreement previously
executed by the City of Miami with H.J. Ross & Associates, Inc.
for consulting engineering services for fiscal years 2002 thru
2004, for an amount not to exceed $600,000 which will be
allocated between the SEOPW & OMNI Redevelopment Districts,
S OPW/CY9
CWTV
OMNI/CRA 0;;��
02- 44
subject to the availability of tax increment funds and general
funds from account numbers 689001.550108 and 689004.550011.
Section 3. The Resolution shall be effective
immediately upon its adoption.
PASSED AND ADOPTED this 13th day of June 2002.
ATTEST:
PRISCILLA A. THOMPSON,
CITY CLERK
APPROVED AS TO FORM
AND CORRECTNESS!
ITY
VILARELLO,
R-02-44: ELF
ARTHUR E. TEELE, JR., CHAIRMAN
Page 2 of 2
OWq/CRA
03- 6
SEOPW/CRA
0 3 - 9 9
OiNpF/CP A
02W 44
SEOPW AND OMNUCRA
CITY CLERK'S REPORT
MEETING DATE: June 13, 2002
ITEM 1-A A SOLUTION OF THE BOARD OF DIRECTORS
OF THE COMMUNITY REDEVELOPMENT
AGEN (CRA) RECEIVING THE MONTHLY
FINANC STATEMENTS AS OF APRIL 30, 2002,
AS PRES TED BY THE CHIEF FINANCIAL
OFFICER OF THE CRA.
ITEM 2 A "LUTION OF THE BOARD OF DIRECTORS
OF TH , SOUTHEAST OVERTOWN/PARK WEST
(SEOPW) .\ COMMUNITY REDEVELOPMENT
AGENCY ( ) AUTHORIZING THE EXECUTIVE
DIRECTOR TO PIGGY PACK OFF THE CITY OF
MIAMI'S FY ' -'04 CONTRACT WITH HJ ROSS
FOR THE FULL NTRACT AMOUNT OF $600,000
BETWEEN THE EOPW & OMNI DISTRICTS
SUBJECT TO THE VAILABILITY OF SEOPW TIF
AND GENERAL S FROM ACCOUNT
NUMBERS 689001.5501 , AND 689004.550011.
ITEM 2 A RESOLUTION OF THE BOARD OF DIRECTORS
OF'THE OMNI COMMUNITY REDEVELOPMENT
AGENCY (CRA) AUTHORIZING THE EXECUTIVE
DIRECTOR TO PIGGY PACK OFF THE CITY OF
MIAMI'S FY '02-'04 CONTRACT WITH HJ ROSS
FOR THE FULL CONTRACT AMOUNT OF $600,000
BETWEEN THE SEOPW & OMNI DISTRICTS
SUBJECT TO THE AVAILABILITY OF OMNI TIF
AND GENERAL FUNDS FROM ACCOUNT
NUMBER 686001.590320.6.860.
Page No. I
SEOPW/CRA RESOLUTION 02-106
OMNI/CRA RESOLUTION 02-43
MOVED: WINTON
SECONDED: GONZALEZ
ABSENT: REGALADO
SEOPW/CRA RESOLUTION 02-107
MOVED: WINTON
SECONDED: GONZALEZ
ABSENT: REGALADO
OMNI/CRA RESOLUTION 02-44
MOVED: WINTON
SECONDED: GONZALEZ
ABSENT: REGALADO
QMW/cw
SEOPW/CRA
u3-- 199
ONINI/CRAA
02. 44
SEOPW/CRA ITEM 2
SEOTW/CRA.
RESOLUTION NO. 0 2 — 107
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE
EXECUTIVE DIRECTOR TO EXECUTE AN AGREEMENT,
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO
PIGGYBACK OFF AN AGREEMENT PREVIOUSLY
EXECUTED BY THE CITY OF MIAMI WITH H.J. ROSS
& ASSOCIATES, INC. FOR CONSULTING ENGINEERING
SERVICES FOR FISCAL YEARS 2002 THRU 2004, FOR
AN AMOUNT NOT TO EXCEED $600,000 WHICH WILL
BE ALLOCATED BETWEEN THE SEOPW & OMNI
REDEVELOPMENT DISTRICTS, SUBJECT TO THE
AVAILABILITY OF TAX INCREMENT FUNDS AND
GENERAL FUNDS FROM ACCOUNT NUMBERS
689001.550108 AND 689004.550011.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are incorporated herein as if fully
set forth in this Section.
Section 2. The Board of Directors authorizes the
Executive Director to execute an agreement, in a form acceptable
to the City Attorney, to piggyback off an agreement previously
executed by the City of Miami with H.J. Ross & Associates, Inc.
for consulting engineering services for fiscal years 2002 thru
2004, for an amount not to exceed $600,000 which will be
allocated between the SEOPW & OMNI Redevelopment Districts,
1JLV1 ��l bI�1 3
OIVRTI/C SEOPW/C 0 2 _ 107
03- h 03-
subject to the availability of tax increment funds and general
funds from account numbers 689001.550108 and 689004.550011.
Section 3. The Resolution shall be effective
immediately upon its adoption.
PASSED AND ADOPTED this 13th day of June 2002.
ATTEST:
PRISCILLA A. THOMPSON,
CITY CLERK
APPROVED AS TO
AND CORRECTNkg
LARELLO,
SEOPZ/CRA R-02-107: ELF
ARTHUR E. TEELE, JR., CHAIRMAN
Page 2 of 2
OMM/CRA
SEOPW/CRA
03- 99
s-L-,3lW/CR A
r-
02- 10
�CC/w1
1 tii
- jb-�Q,
SEOPW AND OMNI/CRA
CITY CLERK'S REPORT
MEETING DATE: June 13, 2002
ITEM 1-A A RESR LUTION OF THE BOARD OF DIRECTORS
OF T COMMUNITY REDEVELOPMENT
AGENCY CRA) RECEIVING THE MONTHLY
FINANCIAL TATEMENTS AS OF APRIL 30, 2002,
AS PRESENT THE CHIEF FINANCIAL
OFFICER OF TH�BY
RA.
ITEM 2 A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTHEAST OVERTOWN/PARK WEST
(SEOPW) COMMUNITY REDEVELOPMENT
AGENCY (CRA) AUTHORIZING THE EXECUTIVE
DIRECTOR TO PIGGY PACK OFF THE CITY OF
MIAMI'S FY '02-'04 CONTRACT WITH HJ ROSS
FOR THE FULL CONTRACT AMOUNT OF $600,000
BETWEEN THE SEOPW & OMNI DISTRICTS
SUBJECT TO THE AVAILABILITY OF SEOPW TIF
AND GENERAL FUNDS FROM ACCOUNT
NUMBERS 689001.550108, AND 689004.550011.
ITEM 2 A RESOLUTION OF THE BOARD OF DIRECTORS
OF"' THE OMNI OMMUNITY REDEVELOPMENT
AGENCY (CRA) A THORIZING THE EXECUTIVE
DIRECTOR TO PIG Y PACK OFF THE CITY OF
MIAMI'S FY '02-'04 ONTRACT WITH HJ ROSS
FOR THE FULL CONT CT AMOUNT OF $600,000
BETWEEN THE SEOP & OMNI DISTRICTS
SUBJECT TO THE AVAIL ILITY OF OMNI TIF
AND GENERAL FUNDS ROM ACCOUNT
NUMBER 686001.590320.6.860.
Page No. 1
SEOPW/CRA RESOLUTION 02-106
OMNI/CRA RESOLUTION 02-43
MOVED: WINTON
SECONDED: GONZALEZ
ABSENT: REGALADO
SEOPW/CRA RESOLUTION 02-107
MOVED: WINTON
SECONDED: GONZALEZ
ABSENT: REGALADO
OMNUCRA RESOLUTION 02-44
MOVED: WINTON
SECONDED: GONZALEZ
ABSENT: REGALADO
OMW/CRA SEOPW/CRA
03-- C8 03- 99
S E 0 P orb'/ CR/
02- 107
June 13, 2002
CITY OF MIAM1, FLORIDA
INTER -OFFICE MEMORANDUM ITEM 2
Chairman Arthur E. Teele, Jr. and June 13, 2002
i0: DATE: FILE:
Members of the CRA Board
SUBJECT, FY '02-'04 contract with HJ Ross
& Associates
FROM: Annette E. Lewis 401' REFERENCES:
Acting Executive Director, CRA Resolution, supporting documents
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the CRA Board of Directors approve the attached resolution
authorizing the CRA Executive Director to piggy back off the City of Miami's FY '02�204 contract
with HJ Ross for the full contract amount of $600,000 subject to the availability of funds.
BACKGROUND
On June 25, 2001, the CRA adopted resolution RO1-78 authorizing the CRA to piggy back off the City
of Miami's contract with HJ Ross which ends in FY '02 (September 30, 2002). The CRA based upon
current projects have issued work authorizations totaling $593,170. In order to have proper efficiency
and continuity, it is the recommendation of staff to piggyback off of the City of Miami's FY '02204
contract with HJ Ross and continued to utilize HJ Ross as the Consulting Engineer to the CRA..
e
Source: Omni TIF, SEOPW TIF, General Funds %
Number: 686001.590320.6.860, 689001. 50108, 689004.5NOU
SEOPW/CRA
olvINlicRA 0 3 _ �, �,
636 68
SECT ICRA
02- 107
June 13, 2002
City of Miami Community Redevelopment Agency
HJ Ross Work Orders
Contract Amount — CRA Resolution R-02-56
I. Construction Manager — Margaret Pace Park
9'' Street Mall (Projection)
Parking lot #3
Consulting Services
Consulting Services
Technical Staff Support
Arena Square Apartments
II. Phase IA
III. Unencumbered Balance
$ 700,000.00
137,760.00
23,986.00
3,784.00
4,500.00
10 0.00
343,040.
$ 593.170.00 L�?!.►k.�
35,000.00
OMNI/CRA
03-
SEOPW/CRA
93-- 99
SEOPW / CRA
0 2 -- 107
Apr-17-02 07:43P
----- --- --- -••- r
P.O1
City of Miami Community Redglupqt.tgeVcy .
To: R-.t. Ross Associates, Inc.
so Douglas Entrance
Annex Building, Suite 250
Miaasl, Florida 33134
From: Annette L:w* Acting Executive Director
Due: April 17, 2002
Pulse: Authorization to engage various technical and administrative
personnel ,
WORK ORDER
This work order is authorizing the engagement of the following individuals listed blow for the purposes
of technical and administrative consulting services for various CRA projects.
1. Richard Judy — Strategic Planning
2. Reginald Gousse — Information Technolobry
3. Eli Alvarado — Engineering
4. Esperanza Martinez — Administrative
SCOPE OF WORK
Consulting services at the request of the Executive Director or the Director of Construction Management,
Assignments include, but not limited to, attending meeting and document review, organizing project files and
general consultation on CRA matters.
Total Cost: Based on contract
Estimated Cost(a): Not to exceed the above described fees, unless othtnwise Agreed upon by
the CRA.
Approvals:
N/A
id Hernandez, Du. m—traction Mgmt.
1 1 .
Annette Lewis, Acting Executive Director
Date
-4-i-1-.o�
Date
OAM/CRA, SEQPW/CRA
03- 03-
EC.i?W% AA
02- 107
Mar-20-02 09228A
%%ter
rky of Miami C f-mnlo city RedevNInpmegt Agency
DATE:
REQUEST FOR SERVICE
A7
Mamh7i, 2002
REQUES'TOR: �p
Annette Lewis, Acting EXOCLIive Director'
CONSULTANTNENDOK: Cesar Calas, H.J. Ross and Associates
i
Request . Provide technical personnel for Enginee'ring and Administration:
1) Engineer for no less than 24 hours per week,
2) Full time administrative support fur the Engineer and Development
funclion.
*9P"W taatructioes:
03 /�8
P.02
SEOPW/CRA
C3-- 99
02- 107
H. J. Ross Associates, Inc.
Engineers • Planners • Seiendns
April 2, 2002
Ms. Annette Lewis
Acting Executive Director
City of Miami Community Redevelopment Agency
300 Biscayne Boulevard, Suite 430
Miami, FL 33126
RE: Request for Services to Provide Technical Personnel
For Information Technology and Planning & Development
Dear Ms. Lewis:
800 1QU91W Enffaftv
Ammer sujUbA& suite 250
Coral Gables. FL 33134 3163
79kp1-W: (305) 567-I&O
Facsimile; (305) 567-1771
Pursuant to your March 27, 2002 request for service (see attached hereto as'Exhibit `A" ), we are
pleased to submit this proposal in the amount of $149,600 for the services of technical personnel to
support the City of Miami Community Redevelopment Agency (CRA).
The personncl consist of a professional and an information technology person to be assigned to CRA.
Regarding the professional to be assigned for planning and development, we are proposing Mr.
Richard Judy. Mr. Judy has over 40 years experience in the planning, design and development for all
types of facilities. His billable rate is $150.00 per hour. As noted in your request, he will be assigned
a minimum 32 hours a week.
Regarding the part-time information technology and other systems support position, we are ro
Mr. Reginald Gousse. As noted in your request, he will be assigned a minimum of 25 hours. Mr. sing
Gousse's billable rate is $80.000 per hour.
For budgeting purposes, we have estimated a 5-month duration for both of these positions.
Position
ing and Develo ment
nation Technolo
Billable Rate Hours per Week Weeks
$150 32 22
$90 25 1 22
Total Amount
�y
o
$105,600
1 VQa onn
If you have any questions,'please call me.
Sincerely,
H. J. ROSS ASSOCIATES, INC.
�yL le4 '
Cesar Calas, P.E.
Principal
QMNj/CRA SEOPW/CRA
Attach. 0 3 _,,, es
0 3 e 99
r
FA1'R0POSM_%City of Miami CRD10ty of Miami CR &c
t E,a YY /BILL
02— 10
vnrrur Jfirvave wnr
Mar-28-02 09:28A
P.
:.w
City o f Miami Community Rcdevtloi m&d A-pmy
REQUEST FOR SERVICE
DATE: MarchA. 2002 i
REQUlES'TOR: Annette Lewis, Acting Executive Director ro
CONSULTANT/VENDOR: Cesar Calm, H.J. Ross and Associates
Request - Provide technical personnel on a Part time Aernporary basis for the
following:
1) Information Technology and other System, Support for 20-25
hours weekly and;
2) Planning & DcvcliVnvnt Profescioned staff Person for 32 hours
weekly
l anticipate that their teens will end no later than August.
Special Instructions:
/CRA
0 T-M
SEOPW/CRA
03-- 99
SEOPW/ CI A
02 - 107
m
SEOPW AND OMNUCRA
CITY CLERK' S REPORT
MEETING DATE: March 25, 2002 Page No. 14
ITEM 6 A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTHEAST OVERTOWN/PARK WEST
(SEOPW) COMMUNITY REDEVELOPMENT
AGENCY (CRA) RESOLUTION SUPERCEDING
RESOLUTIONS SEOPW/CRA R-01-78 AND
SEOPW/CRA R-01-117 WITH THE ADOPTION OF
THIS RESOLUTION AND'AUTHORIZING THE CRA
EXECUTIVE DIRECTOR TO EXTEND THE CITY
OF MIAMI MISCELLANEOUS GENERAL
ENGINEERING SERVICES CONTRACT WITH HJ
ROSS FOR FISCAL YEAR 1991-2001 (AMENDED
TO 2002) FOR THE FULL AMOUNT FROM $300,000
TO AN AMOUNT NOT TO EXCEED $700,000
SUBJECT TO THE AVAILABILITY OF FUNDS
FROM ACCOUNT NUMBERS 689001.550108.6.860
(TIF), 689004.550011.6.230 (GENERAL FUNDS),
AND FURTHER EXTENDING THE TERM OF THE
SUBJECT CONTRACT WHICH IS DUE TO EXPIlM
ON SEPTEMBER 30, 2002 FOR AN ADDITIONAL 15
MONTHS, EXPIRING ON DECEMBER 31, 2002,
AND DESIGNATING H.J. ROSS AS THE
CONSULTING ENGINEER TO THE CRA,
REPLACING CIVIL CADD ENGINEERS AND
FURTHER (1) RESTRICTING H.J. ROSS FROM
PERFORMING ARCHITECTURAL,. ENGINEERING,
AND DESIGN SERVICES FOR CRA PROJECTS
UNDER THIS DESIGNATION WITHOUT SPECIFIC
APPROVAL FROM THE BOARD (2) REQUESTING
THAT H.J. ROSS CONSULT WITH THE
EXECUTIVE DIRECTOR ON ALL MATTERS
RELATED TO THE COST, DESIGN PLANS, AND
MILESTONES OF ALL CRA PROJECTS (3)
FURTHER DESIGNATING, WHEN APPROPRIATE,
H.J. ROSS AS "OWNERS REPRESENTATIVE" TO
OVERSEE AND ENGAGE IN THE "INSPECTION"
OF CRA PROJECTS WHEN AUTHORIZED IN
SEOPW/CRA RESOLUTION 02-56
(AS MODIFIED)
MOVED: W�1TON
SECONDED: REGALADO
ABSENT: GONZALEZ,
SANCHEZ
OMNI/CRA SEOPW/CRA
03®03- 99
SEOPW/ CRA
02- 107
SEOPW AND ONINI/CRA
CITY CLERK'S REPORT
MEETING DATE: March 25, 2002
ITEM 6
WRITING BY THE EXECUTIVE DIRECTOR (4)
EXPRESSLY NAMING ' H.J. ROSS AS THE
INSPECTING ENTITY FOR ANY AND ALL
CONSTRUCTION AND CONSTRUCTION
MANAGEMENT AT RISK PROJECTS UNLESS
OTHERWISE DESIGNATED IN WRITING BY THE
CRA EXECUTIVE DIRECTOR (5) AUTHORIZING
HJ ROSS TO CONDUCT A COMPREHENSIVE
REVIEW OF ALL EXISTING CONTRACTS
RELATED TO COMPLETED AND ONGOING CRA
PROJECTS COMMENCING WITH CONTRACT
NUMBER AND , AND TO
PRESENT A REPORT OF ALL FINDINGS TO THE
BOARD, AND (6) AUTHORIZING - HJ ROSS TO
REPORT DIRECTLY TO THE BOARD ON ANY
MATTER DEEMED TO BE SIGNIFICANT AND
MERITORIOUS FOR THE BOARD OF DIRECTORS
TO CONSIDER WITH OR WITHOUT PERMISSION
FROM ANY OTHER ENTITY.
Modification: include retroactive as of March 11, 2002.
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE OMNI COMMUNITY REDEVELOPMENT AGENCY
(CRA) SUPERCEDING RESOLUTION OMNUCRA R-01-
28 AND AUTHORIZING THE CRA EXECUTIVE
DIRECTOR TO EXTEND THE CITY OF MIAMI
MISCELLANEOUS GENERAL ENGINEERING
SERVICES CONTRACT WITH HJ ROSS FOR FISCAL
YEAR 1999-2001 (AMENDED TO 2002), FOR THE FULL
CONTRACT AMOUNT FROM $300,000 TO AN
AMOUNT NOT TO EXCEED $700,000 SUBJECT TO THE
AVAILABILITY OF FUNDS FROM ACCOUNT NUMBER
6860001.590320.6.860, AND FURTHER EXTENDING
THE SUBJECT CONTRACT WHICH IS DUE TO EXPIRE
ON SEPTEMBER 30, 2002 FOR AN ADDITIONAL 15
MONTHS, EXPIRING ON DECEMBER 31, 2002, AND
DESIGNATING H.J. ROSS AS THE CONSULTING
Page No. 15
i
OMNI/CRA RESOLUTION 02-27
(AS MODIFIED)
MOVED: WINTON
SECONDED: REGALADO
ABSENT: GONZALEZ,
SANCHEZ
OMNI/CRA
03- 68
SEOPW/CRa
03- 99
i>Sr'rup w'J/ cl'a. l
02— 107
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM ITEM 2
OPW/CR A
Chairman Teele and June 25, 2001
Members of the CRA Board DATE: FILE:
Annette E. Lewis
fly
FROM: Acting Executive r
RECOMMENDATION
SUBJECT: Resolution authorizing CRA to amend a
contract being prepared by the CRA/City
authorized -by the CRA Board by Resolution
REFERENCES: R-01-78 for an Owner's Representative and
Constructing Administration for the Margaret
ENCLOSURES: Pace Park and 9 h Street Mall Projects
ii
Resolution Attachment
Exhibit A Scope of Services for Projects
It is recommended that the CRA Board of -Directors authorize the CRA's Executive Director to
amend the contract agreement that is being prepared in a form acceptable to the City Attorney
with H.J. Ross Associates, Inc., that was approved by the Board by Resolution R-01-78 dated
June 25, 2001. This amendment will authorize the H.J. Ross Associates to perform Owner's
Representative and Construction Administration Services, in addition to the Arena Square Project
approved in R-01-78, for the NW 9`h Street Mall and Margaret Pace Park projects and other such
projects approved by the Board. Further, increasing the contract limit where total fees will not
exceed $300,000 and authorizing the Executive Director to execute said contract and to issue
notices to.proceed. -
BACKGROUND:
On December 18, 2000, the CRA Board approved Resolution SEOPW/CRA R-00-136 which
authorized the Executive Director to provide the developer of the Arena Square Facade Project up
to 1.17 MM to totally redesign the facade, entrance ways, enhance lighting & security and the
build out a street level commercial space abutting 3`d Avenue. On May 3, 2001 by memorandum,
the Chairman of the CRA requested the CRA Executive Director and City Attorney to appoint an
owners representative and construction administrator for this project, from the City of Miami Bid
list to oversee the project.
In response to the memorandum the CRA Board authorized the CRA to enter into a contract with
H.J. Ross Associates, Inc. for being an Owner's Representative and Construction Administrator
as provided for in Board resolution R-01-78, for the Arena Square project. The Executive
Director of the CRA has recommended in the attached resolution that H.J. Ross Associates, Inc.
by amending the authorized resolution R-01-78 contract being prepared, also provide the same
type services of the Arena Square for the Margaret Pace and 9`s Street Mall projects, set forth in
Exhibit A attached to the subject resolution, and other construction projects involving any
financing by the CRA and being a redevelopment plan project approved by the Board.
Funding Source: Various
Account No.: Various
0
3 Pw/c 9 r9
6
SEOPW/ CRA
0 2 -- 107
SEOPW/CRA ITEM 2
RESOLUTION NO. SEOPW/CRA
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COMMUNITY REDEVELOPMENT AGENCY ("CRA")
AUTHORIZING AN AMENDMENT TO THE CRA R-01-78
AUTHORIZING A CONTRACT SCOPE OF SERVICES WITI#
H.J. ROSS, INC, AN ENGINEERING FIRM ON THE CITY OF
MIAMI APPROVED LIST OF PROFESSIONAL
CONSULTANTS, IN AN AMENDMENT AMOUNT NOT TO
EXCEED AN ADDITIONAL AMOUNT OF $100,000.00, TO
PROVIDE PROFESSIONAL SERVICES TO PERFORM
"OWNERS REPRESENTATIVE" AND "CONSTRUCTION
ADMINISTRATION" SERVICES (IN. ADDITION TO THE NW
3an ARENA SQUARE APARTMENTS PROJECT OF
RESOLUTION R-01-78), THE MARGARET PACE PARK AND
9TH STREET MALL -PROJECTS AND, AS REQUIRED, FOR
OTHER CRA REDEVELOPMENT PROJECTS INVOLVING
CRA FINANCING THAT WILL BE ADDED TO THE SCOPE OF
SERVICES IN EXHIBIT A BY THE EXECUTIVE DIRECTOR,
AND FURTHER AUTHORIZING THE CRA EXECUTIVE_
DIRECTOR TO EXECUTE SAID CONTRACT AND TO ISSUE
WORK ORDERS REQUIRED. IN THE CRA SCOPE OF
SERVICES OF THE ATTACHED EXHIBIT "A", AS AMENDED.
WHEREAS, the City of Miami proved and adopted the designation of NW 3d
Avenue' [D.A. Dorsey Way) from NW 8 Street to approximately NW 14'b Street as the
Historic Overtown Priority Business Corridor (the "Corridor") pursuant to City resolution
98-592, and the redevelopment plan of the CRA; and
-WHEREAS, the CRA was authorized to promote and support commercial
developments along the NW Yd Avenue Corridor (a priority project of the CRA
redevelopment plan) by constructing new infrastructure improvements and other
amenities necessary for the new and existing businesses in the Corridor pursuant to CRA
resolution SEOPW/CRA 98-14; and
OMNI/CRA
WHEREAS, the CRA is responsible for carrying out community redevelopmerQ 3 6 8
activities and projects in the Southeast Overtown/Park West Redevelopment Area (the
"Redevelopment Area") established pursuant to the Redevelopment Plan approved by the
County and City governing bodies; and SEOPW/CRA
0 3 - 99
WHEREAS, the CRA desires to amend the contract being prepared that was
authorized by the Board by CRA Resolution R-01-78 in order for H.J. Ross Associates,
Inc. to also be the CRA Owner's Representative and Construction Administration for the
SF,OPW /CRA
02 - 107
SE&W/CRA ITEM 2
Margaret Pace Park and NW 9`h Street Mall Extension Projects and other CRA
-- redevelopment projects involving financing of the CRA an additional amount of
$100,000 to the authorized contract of $200,000.00 now being prepared; and
WHEREAS, the CRA has attached the scope of services of each of the projects
• that are under final design or in construction and, as needed, any other future projects
involving CRA financing of an approved redevelopment project by the Executive
Director amending the Exhibit A scope of services as determined necessaryzithin the
intent of this resolution, and Board approved available funds not exceeding $300,000;
WHEREAS, the CRA desires to execute said amended contract being prepared
and to issue notices to proceed with any scope of services relating to the Arena Square
Apartments commercial facade program approved by the Board in R-01-78 and the
additional projects set forth and defined in Exhibit A attached hereto.
i
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are incorporated herein as is fully set forth in this Section.
Section 2. The Board of Directors of the CRA hereby authorizes the CRA to
amend the Board authorized contract (R-01-78) being prepared for employing H.J. Ross
Associates, Inc. for."Owner's Representative and "Construction Administration" scope
of services set forth in the attached Exhibit A, an engineering firm of the City of Miami
approved list of professional consultants, in an amount not to exceed a total of $300,000.
Section 3. The Board of Directors of the CRA hereby authorizes the CRA
Executive Director to immediately proceed with the scope of services and work plan as
attached in Exhibit "A and is further authorized to amend the Exhibit A scope of
services for additional projects that have been approved by the CRA Board within the
CRA redevelopment area and the Board approved funding of the amended contract.
Section 4. The Board of Directors of the CRA hereby authorizes the CRA's
Executive Director to amend and execute the authorized contract of Resolution R-01-78
and to continue to proceed with the Exhibit A scope of services that have been agreed to
be the Executive Director and H.J. Ross Associates, Inc. (due to a required change of the
professional CRA Owner Representative) for .the Arena Square Apartment commercial
fagade program, Margaret Pace Park, and 9th Street Mall within the terms and conditions
of the scope of services. and the amended contract being prepared when executed by the
Executive Director.
Section 5. This resolution shall be effective upon its adoption.
PASSED AND ADOPTED on this 24th day of September, 2001
01VM/CRA SEOPW/CkA
03-r pSo3-- 499
02— 10
"
SEOPW/CR.A. ITEM 2
Arthur E. Teele, Jr., Chairman
ATTEST:
Walter J. Foeman, City Clerk
APPROVED AS TO FORM
AND CORRECTNESS:
Alejandro Vilarello
City Attorney
SEOPW/CRA
99
SE P W / Cl uA
02- 107
m
Oki;
IT B1.31-WWWR41
OMM/CRA SEOPW/CXA
03-- 0S .03- 99
SE0P W l CRA
02- 107
H. J. Ross Associates, Inc.
Engineers • Planners • Scientists
August 15, 2001
Ms. Annette Lewis
Acting Director
City of Miami
Community Redevelopment Agency
300 Biscayne Boulevard Way, Suite 430
Miami, FL 33131
800 Douglas Entrance
Annex Building, Suite 250
Coral Gables, FL 33134-3163
Telephone. (305) 567-1888
Facsimile. (305) 567-1771
RE: Margaret Pace Park, Phase 16
Owner's Representative Services and Construction Administration Fee Proposal
Dear Mr. King:
H. J. Ross Associates, Inc. (HJR) appreciates the opportunity to submit this proposal to perform Owner's
Representative and Construction Administration Services for Margaret Pace Park, Phase 1B.
We propose to perform the scope of work as detailed in Exhibit 'A' for a lump sum fee of $137,760 for a
period of 8 months. In the event the construction activities extend beyond 8 months, we propose a $17,220
monthly fee. _
We trust you will find this proposal acceptable and look forward to working with you on this important
project. If you have any questions, please call me at your convenience.
Sincerely,
H. J. ROSS ASSOCIATES, INC.
Cesar A. Calas, PE
Principal
Attachment
OM W/CRA
03-- ss
SEOPW/CRA
03-- 99
1WW-%00ZGV&ftm\0va-cAoo\Marpra Pace rark_Phm IB.W dw
rr. --- -----
7-'
0PW / CR)k
0 (_ - 107
'k- .
H. J. Ross Associates, Inc.
aw Ms. Annette Lewis
August 15, 2001
Page 2
EXHIBIT `A'
SCOPE OF WORK ;
I. H. 7. ROSS ASSOCIATES, INC. SCOPE OF WORK
HJR's scope of work includes Owner's Representative and Construction Administration for Margaret
Pace Park, Phase 1B as outlined below.
A. OWNER'S REPRESENTATIVE SERVICES FOR PARK IMPROVEMENTS
During the construction phase of the project, HJR will oversee that the material furnished and
the work performed by the, Contractor are in accordance with the plans, specifications and other
contract documents. HJR will interface continually with the Architect/Engineer and the
Contractor to ensure that the project stays focused on project objectives and goals. Principal
activities during this phase are:
1. Construction Observations -
a. Observe the progress and quality of the work to determine if the work is proceeding in
general conformance with the Contract Documents. Notify the Owner immediately if, in
our Resident Project Representative's (RPR) opinion, the work does not conform to the
Contract Documents or requires special inspections or testing.
b. Represent the Owner as a liaison with the Architect/Engineer and Contractor.
2. Cost Controls
a. Review applications for payment submitted by the Contractor including inventory of
materials delivered and make recommendations for payment. Monthly progress
payments to the Contractor will depend on acceptable progress according to the
approved and updated schedule.
3. Schedule
a. HJR will review the Contractor's initial CPM schedule and identify logic errors and
unreasonable activity durations. HJR will provide its written comments and will meet
with the Contractor and report its findings to the Owner.
b. HJR will meet with, the Contractor each month to review any deviations from the
Contractor's planned schedules and to agree upon progress for purposes of payment.
HJR will ascertain reasons for the deviations and the Contractor's plan for recovering
any schedule slippage.
or/CRA SEOPW/C
0 4Q
SEOPW/CP,A
G:\LetterAQd-CADDV4WVWet Pace Pafk—Ptam 1BJet.doc 0 (Y -1 t o I
H. J. Ross Associates, Inc.
Ms. Annette Lewis
August 15, 2001
Page 3
4. Change Orders
a. FOR will analyze the need for Change Orders and Supplemental Agreements and provide
a basis for decision. The analysis will include a description and rationale for the need or
change, expected results of incorporating the need, estimated (order of magnitude)
impact on the schedule and budget, and recommended a method of implementation.
HJR will provide the Owner with a recommendation on the merit of the change. The
status of all change requests will be tracked by the RPR until the change is resolved.
b. HJR will review and negotiate price proposals for Supplemental Agreements with the
Contractor and then prepare a recommendation for approval by the gwner. Written
"Notice to Proceed" will be issued to the Contractor after execution of the Supplement
Agreement.
S. Documentation and Reporting
a. Attend meetings as directed by the Owner and report to the Owner on the proceedings.
b. Observe tests required by the Contract Documents. Record and report to the Owner on
tests procedures and, where applicable, the results. -
c. Maintain records in an orderly manner. Including correspondence, contract documents,
change orders, construction change authorizations, architect/engineer's supplemental
data, samples, supplementary drawings, request for payment, and names and addresses
of Contractor's and. principal material suppliers.
d. Develop a monthly progress report in preparation for monthly Owner meetings.
B. POST -CONSTRUCTION PHASE SERVICES
The post -construction phase involves the verification that the work has been completed in
_accordance with plans, specifications and authorized revisions prior to final acceptance.
1. Joint Project Inspection
a. Inspect the project at completion of construction with Architect/Engineer. Assist with
the preparation of a "punch list" of any deficiency or discrepancy in the work performed
that must be resolved before final acceptance of the project.
b. Prior to final acceptance and after the "punch list" items have been completed and
closed out based on visual observations of the works, submit a written report that the
work has been completed in accordance with plans, specifications and authorized
revisions.
OMNI/CRA
03- 68
v�PW/CR 9
SEOPW/ CRA
\\K1ROSSDOZG\Lett 3\cr4-cAw\Margaret Pace P rk-me a 18.1eLdx 107
V 7
02-
H. J. Ross Associates, Inc.
w. Ms. Annette Lewis
August 15, 2001
Page 4
2. Contract Closeout and Construction Records
a. The final inspection and acceptance of work will document completion of punch lists,
and will close out the contract subject to the following. action items:
• Notify contractor that the work is accepted upon satisfactory completion of all
exceptions found at final Inspection.
• Ensure that "record" drawings are produced as per Contract Documents.
• Establish contract closeout file.
• Recommend issuance of the Release and Final Payment.
• Review Contractor submittals of Operations and Maintenance Manual.
• Prepare project closeout report.
• Review all warranty documents.
II. LIMITATIONS ON SERVICES BY H. 3. ROSS ASSOCIATES, INC.
The services which are being provided herein are not intended to be and shall not be construed
as constituting inspections for the purpose of protecting workers and other persons employed on
the worksite or members of the general public who are injured as a result of _work performed on
the work site.
Observation$ and reports made by HJR shall not be used by the Contractor, its subcontractors,
its engineers or any other person as constituting approval of the construction means and
methods, approval of work of the construction means and methods, approval of work
performed, or approval of,hazardous job site conditions.
III. STAFFING PLAN & PROPOSED FEE
The following table "Personnel Staffing Hours" provides a summary of staff hours proposed for
Construction Management Services for this project. We have estimated a lump sum fee of
$137,760 for this assignment.
Personnel Staffing Hours
HOURS
BILLABLE
CLASSIFICATION
PER
MONTHS
HOURLY
COST
MONTH
RATE
Principal
4
8
130
4 160
Project Representative
172
8
90
$123 480
Clerical support
1 10
8
40
$3,200
swtotai L.aoor Costs:
Out -of -Pocket Expenses @ 5%:
MINII/C �
38
\\MOSSWZW\LeMers\QvA-CARD\art Pam Park_Ko a 16.let.doc
�131,cuv
$6,560
Total Costs: $137,760
ns,hopW/C
02- 107
H. J. Ross Associates, Inc. 800 Douglas Entrance
Annex Building, Smile 250
_ Engineers • Planners • Scientists Coral Gables. FL 33134-3163
Telephone. (305) 567-1888
Facsimile: (305) 567-1771
September 14, 2001
..;
Ms. Annette Lewis
Acting Director
City of Miami
Community Redevelopment Agency
300 Biscayne Boulevard Way, Suite 430
Miami, FL 33131
i
RE: NW 9th Street Mall (from NW 2nd Avenue to 3`d Avenue)
Owner's Representative Services and Construction Administration Fee Proposal
Dear Mr. King:
H. J. Ross Associates, Inc. (HJR) appreciates the opportunity to submit this proposal to perform
Owner's Representative and Construction Administration for Services NW 9th Street Malt.
We propose to perform the scope of work as detailed in Exhibit `A' for a lump sum fee of $103,320
for a period of 6 months. In the event the construction activities extend beyond 8 months, we
propose a $17,220 monthly fee.
We trust you will find this proposal acceptable and look forward to working with you on this
important project. If you have any questions, please call me at your convenience.
Sincerely,
H. J. ROSS ASSOCIATES, INC.
Cesar A. Calas, PE
Principal
Attachment
OMNI/C A SEOPW/CRA
SEOPW/107
{CRA��tt
\\tUROSS002\G\Lettas\CWI-CADD\NW 9th Street Ma9Jet doC 0 2 — J. 0 7
H. J. Ross Associates, Ihc.
Ms. Annette Lewis
September 14, 2001
Page 2
EXHIBIT `A'
SCOPE OF WORK '`
I. H. J. ROSS ASSOCIATES, INC. SCOPE OF WORK
HJR's scope of work includes Owner's Representative and Construction Administration for
NW 9"' Street Mall from NW 2"d Avenue to 3`d Avenue as outlined below.
A. Owner's Representative Services for Park Improvements
During the construction phase of the project, HJR will oversee that the material
furnished and the work performed by the Contractor are in accordance with the plans,
specifications and other Contract documents. HJR will interface continually with the
Architect/Engineer and the Contractor to ensure that the project stays focused on
project objectives and goals. Principal activities during this phase are:
1. Construction Observations
a. Observe the progress and quality of the work to determine if the work is
proceeding in general conformance with the Contract Documents. Notify the
Owner immediately if, in our Resident Project Representative's (RPR) opinion,
the work does not conform to the Contract Documents or requires special
inspections or testing.
b. Represent the Owner as a liaison with the Architect/Engineer and Contractor.
2. Cost Controls
a. Review applications for payment submitted by the Contractor including
inventory of materials delivered and make recommendations for payment.
- . Monthly progress payments to the Contractor will depend on acceptable
progress according to the approved and updated schedule.
3. Schedule
a. HJR will review the Contractor's initial CPM schedule and identify logic errors
and unreasonable activity durations. HJR will provide its written comments and
will meet with the Contractor and report its findings to the Owner.
b. HJR will meet with the Contractor each month to review any deviations from the
Contractor's planned schedules and to agree upon progress for purposes of
payment. HJR will ascertain reasons for the deviations and the Contractor's plan
for recovering any schedule slippage.
SEOPW/CRA
OMNI/CRA
03- 68
%"R0SM2\GV.et S\CfWI-CAD"W M Street MR-WAm 0 ,2 — 1 07
H. J. Ross Associates, Inc.
Ms. Annette Lewis
September 14, 2001
Page. 4
- 2. Contract Closeout and Construction Records
t
a. The final inspection and acceptance of work will document completion of punch
lists, and will close out the contract subject to the following action items:
• Notify contractor that the work is accepted upon satisfactory completion of
all exceptions found at -final inspection.
• Ensure that "record" drawings are produced as per Contract Documents.
• Establish contract closeout file.
• Recommend issuance of the Release and Final Payment. i
• Review Contractor submittals of Operations and Maintenance Manuals,
• .Prepare project closeout report.
• Review all warranty documents.
II. LIMITATIONS ON SERVICES BY H. J. ROSS ASSOCIATES, INC.
The services which are being provided herein are not intended to be and shall not be
construed as constituting inspections for the purpose of .protecting workers and other
: persons employed on the worksite or members of the general public who are injured as
a result of work performed on the work site.
Observations and reports made by HJR shall not be used by the Contractor, its
subcontractors, its engineers or any other person as constituting approval of the
construction means and methods, approval- of work of the construction means and
methods, approval of work performed, or approval of hazardous job site conditions.
III. STAFFING PLAN & PROPOSED FEE
The following table provides a summary of staff hours proposed for Construction
Management Services for this project. We have estimated a lump sum fee of $103,320
- for this assignment.
Personnel Staffing Hours
c u�_'
Ri
0
v
_
v
Principalow
Subtotal Labor Costs:
Out -of -Pocket Expenses @ S%:
Total Costs:
$98,400
$4,920
$103,320
��I�vINi/CRC � SEOPW/CR�A
\\H)ROS5002\G ettM\QV#-UDDNKW W Street Ma.Ukt doc J _ b 0 3 — Y 1
SEO PW / CRA
02- 107
To:
From:
Date:
Purpose:
Work Order Number:
City of Miami Community Redd nm nt AAapnr-v
H. J. Ross Associates, Inc.
800 Douglas Entrance
Annex Building, suite 250
Coral Gables, Fl 33134
Annette Lewis, Acting Executive Director
August 23, 2001
Professional Service Agreement
504
WORK ORDER
0
The City of Miami Community Redevelopment Agency (CRA) proposes to rehabilitate approximately 1,700
linear feet of NW 3 d Avenue from NW 0* Street- to NW 10" Street in Miami, Florida. The intent of the
rehabilitation is to replace the existing sidewalks and crosswalks with decorative pavement, and the mill and
resurface the roadway. This is known as a "mall" concept, similar to the existing project underway along NW 9ffi
street, which will connect to this project.
The wok does not include any utility or drainage work other than adjustment to structure tops for the new surface
elevation. Also, the decorative pavement design will be done by a landscape architect and will be shown on the
roadway plans. IT is also anticipated that the curb & gutter will need to be replaced along the entire project due to
the new roadway and sidewalk profiles.
SCOPE OF WORK
2.1 Construction Drawings will include:
• Cover Sheet
• Overall Site Plan and Key Map
• Typical Sections
• Plan and Profile Drawings
• Back of Sidewalk Profiles
• Signing and Pavement Marking Plans
• Maintenance of Traffic Plans and Details
• Miscellaneous Details'
omw/C SEOPW/CRA
03-�3-�
SEOPW/CRC.
02- 107
2.2 A Project Manual wilt-,.d prepared using the City's "boiler plate" ,..,ouments. HJR will include
technical specifications related the scope of work specified herein in standard CSI format.
2.3 Meetings with the CRA as necessary.
2.4 Provide responses and applicable revisions to comments from the Building Department and permit -
agency reviews.
2.5 HJR will assist the City in obtaining plans approvals and permits from agencies having jurisdiction
over the project. HJR will also provide calculations and applications required to obtain plans approval
and permits for the project.
2.6 Bidding Services; HJR will assist the owner in analyzing the bids and making recommendations
concerning bidders.
2.7 Construction Administration Services are limited to:
• Attend a pre -construction meeting.
• Plans interpretation and clarification
• Respond to contractor's Requests- for Information (RFI).
• Review Shop Drawings.
• Perform weekly site visits (up to 24 each) during construction.
• Prepare record drawings based on surveyor's as -built plans.
Total Cost:
Estimated Cost(s):
Approvals:
$96,900.00
Not to exceed the above described fees, unless otherwise agreed upon by
the CRA.
Old
Annette Lewis, Acting Director Executive
V
�) -zz —� t
Date
0 3-�c sEopwicw'
s _ 9QV
City ofllliami Community Redevelopment Agency
OFFICIAL NOTICE TO PROCEED
CONTRACTOR: H. J. Ross Associates, Inc. i
REQUESTOR: Annette Lewis, City of Miami CRA
DATE: August 23, 2001
JOB LOCATION: 3`d Avenue Mall from NW91h street to NW 14"h Street
REFERENCE: Proposal for Professional Engineering Services
H. J. Ross may begin the above referenced job. Attached please 'find a copy of the related
Work order.
Executive Director
8--ZZ-0 (
Date
ON ICRA SEOPW/CRA
03- 08 03-- 99
SECP . / cPA
0 2 - 107
H. J. Ross Associates, Inc.
Mr. Dipak Parekh
July 31, 2001
Page 3
2.5 HJR will assist the City in obtaining plans approvals and permits fron&gencies having
jurisdiction over the project. We will also provide calculations and applications required
to obtain plans approval and permits for the project. This includes one meeting with
the each of the permit agencies to establish the project and permit parameters. The
City will pay all permit fees.
Plans approval and permits are anticipated to be obtained from:
i
• Miami -Dade Department of Environmental Resource Management (DERM)
• City of Miami
2.6
i
Bidding Services: HJR will assist the owner in analyzing the
bids and making
recommendations concerning bidders.
2.7
Construction Administration Services are limited to:
• Attend a preconstruction meeting.
• Plans interpretation and clarification.
• Respond to contractor's Requests for Information (RFI).
• Review Shop Drawings.
• Perform weekly site visits (up to 24 each) during construction.
• Prepare record drawings based on surveyor's as -built plans.
3.0
ITEMS NOT INCLUDED
3.1
Surveying.
3.2
- Geotechnical Testing
3.3
Landscape Architecture
3.4
-Lighting or signalization improvements
3.5
Environmental Services
4.0 INFORMATION TO BE PROVIDED TO H. J. ROSS ASSOCIATES
4.1
Identify points of connection for electrical and telephone.
4.2
As -Built plans for any existing facilities.
4.2
Topographical survey of the entire site.
4.2
Geotechnical study with recommendations for the pavement design.
OMNUC
SEOPW/CRA
03- -s
03- 99
SEOPW/C[P\A
G:UMWAOftm\Parekh_7-31-07 CW.let.dm
0 2— 107 fy/
H. J. Ross Associates, Inc.
Mr. Dipak Parekh
July 31, 2001
-Page 4
5.0 ADDITIONAL SERVICES
Additional services not specifically described under Scope of Work will be performed after prior
approval and will be billed at the following hourly rates:
Project Manager $105 per hour
Senior Engineer $95 per hour
Engineer $85 per hour
Technician $60 per hour
Clerical $40 per hour
6.0 SCHEDULE OF SERVICES
The work will commence upon receiving a signed agreement and the necessary information
requested. We will meet every reasonable schedule required.
7.0 LIMITS OF LIABILITY
The City of Miami, its successor, and/or assignees agree to limit the liability of H. J. Ross
Associates, Inc., its officers, .directors, agents, employees, and subconsuitants to the City of
Miami and to all construction contractors and subcontractors on the Project, due to any and all
breaches of contract and any and all negligent acts, errors or omissions, such that the total
aggregate liability of H. J. Ross Associates, Inc. shall not exceed the greater of $50,000.00, or
the total fee paid to H. J. Ross Associates, Inc. for services rendered on the project.
Should the City of Miami find the above terms unacceptable, an equitable surcharge to absorb
H. J. Ross Associates, Inc.'s increase in insurance premiums will be negotiated.
OMW/C SEOPW/CRA
03-. 68 03pq
-
02-- 107
G u&UeM«ffiM«,L-kk ,.31-0, acn.*Ldoc
H. J. Ross Associates, Inc.
Engineers • Planners • Scientists
Mr. Dipak Parekh
July 31, 2001
.Page 5
EXHIBIT B
FEE ALLOCATION
TA
fie
Construction Documents
60.000
Permit Assistance
$4,000
Bidding
1 200
Construction Administration
$28,800
,Expenses
$2,900
Total $96,900
OM W/CRC,
03- 68
800 Douglas Entrance
Annex Building, Suite 250
Coral Gables, FL 33134-3163
Telephone: (305) 567-1888
Facsimile: (305) 567-1771
i
SEOPW/CRA
03!
SE[ OP YFY /Cl//t��d"i
02- 107
G:\letMs\O#Wm% areldL7-31-01 CKD.let.do[
H. J. Ross Associates, Inc.
Mr. Dipak Parekh
July 31, 2001
Page 2
EXHIBIT A
SCOPE OF WORK
1.0 DESCRIPTION OF THE PROJECT
i
The City of Miami Community Development Agency (Cl2A} proposes to rehabilitate
approximately 1,700 linear feet of NW 31d Avenue from NW 91 Street to NW 14'h Street in
Miami, Florida. The intent of the rehabilitation is to replace the existing sidewalks and
crosswalks with decorative pavement, and to mill and resurface the roadway. This is known
as a "mail" concept, similar to the existing project underway along NW 9 h Street, which will
connect to this project.
The work does not include any utility or drainage work other than adjustment to structure tops
for the new surface elevation. Also, the decorative pavement design will be done by a
landscape architect and will be shown on -the roadway plans. It is also anticipated that the
curb &gutter will need to be replaced along the entire project due to the new roadway and
sidewalk profiles.
2.0 SCOPE OF WORK TO BE PERFORMED BY H. 3. ROSS
2.1 Construction drawings will include:
2.2
2.3
2.4
Cover Sheet
Overall Site Plan and Key. Map
Typical Sections
Plan andProfile Drawings
• Back of Sidewalk Profiles
Signing and Pavement Marking Plans
• Maintenance of Traffic Plans and Details
• Miscellaneous Details
A Project Manual will be prepared using the City's "boiler plate" documents. HJR will
include technical specifications related the scope of work specified herein in standard
CSI format. OWU/CRA SEOPW/CRA
Meetings with the CRA as necessary. 0 3 — 68 0 3 -- o, 0
Provide responses and applicable revisions to comments from the Building Department
and permit agency reviews. SEOPW/C-RA
.. .. ...�__..._...,.., 7--Aim ncn_W.doc
02— 10'7
SEOPW AND OMNI/CRA.
CITY CLERK'S REPORT
MEETING DATE: June 25, 2001 Page No. 5
ITEM D 9 b A RESOLUTION OF THE COMMUNITY
REDEVELOPMENT AGENCY (THE "CRA')
AUTHORIZING THE CRA TO PIGGY BACK OFF
THE CITY OF MIAMI'S CONTRACT WITH H.J.
ROSS, INC., AN ENGINEERING FIRM ON THE
CITY OF MIAMI'S APPROVED LIST OF
PROFESSIONAL CONSULTANTS, IN AN AMOUNT
NOT TO EXCEED $200,000.00, WITH DETAILED
SCOPE OF -SERVICES AND WORK PLAN AS
SUBMITTED IN EXHIBIT "A" AND FURTHER
AUTHORIZING THE CRA EXECUTIVE DIRECTOR
TO EXECUTE SAID CONTRACT AND TO ISSUE
NOTICES TO PROCEED PURSUANT TO ANY
SCOPE OF WORK RELATING TO THE ARENA
SQUARE APARTMENTS.
ITEM D 9 a A RESOLUTION OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY (THE "CRA")
AUTHORIZING THE EXECUTIVE DIRECTOR TO
CLOSE THE FANNIE MAE LOAN IN
ACCORDANCE WITH THE TERM SHEET
PROVIDED BY FANNIE MAE, UNDER THE TERMS
AND CONDITIONS ACCEPTABLE TO THE CITY
ATTORNEY.
SEOPWA ;RA R-01-78
MOVED:
WINTON
SECONDED: "
REGALADO
NAYS:
SANCHEZ
ABSENT:
GORT
SEOPW/CRA R=01-79
MOVED: SANCHEZ
SECONDED: WINTON
ABSENT: GORT
OMNI/CRA SEOPW/CRA
03- .6s 03- 99
SF;OPW / CRA
02- 107
SEOPW/CRA ITEM 9b
RESOLUTION NO. SEOPW/CRA
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COMMUNITY REDEVELOPMENT AGENCY ("CRA')
AUTHORIZING THE CRA TO PIGGY BACK OFF THE CITY
OF MIAMI'S (THE "CITY") CONTRACT WITH H.J. ROSS, INC
AN ENGINEERING FIRM ON THE CITY OF MIAMI'S
APPROVED LIST OF PROFESSIONAL CONSULANTS, IN AN
AMOUNT NOT TO EXCEED_ $200,000.00, WITH DETAILED
SCOPE OF SERVICES AND WORK PLAN AS SUBMITTED IN
EXHIBIT "A" AND FURTHER AUTHORIZING THE CRA
EXECUTIVE DIRECTOR TO EXECUTE SAID CONTRACT
AND TO ISSUE NOTICES TO PROCEED PURSUANT TO ANY
SCOPE OF WORK RELATING TO THE ARENA SQUARE
APARTMENTS.
WHEREAS, the City of MR= approved and adopted the Southeast
Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. •82-
755 and 85-1247 (the "Redevelopment Plan"); and
WHEREAS, the City"of Miami approved and adopted the designation of NW 3 d
Avenue [D.A. Dorsey Way] from NW 8 Street to approximately NW 10 Street as the
Historic Overtown Priority Business Corridor (the "Corridor") pursuant to City resolution
98-592; and
WHEREAS, the CRA was authorized to promote and support commercial
developments along the NW 3`d Avenue Corridor by constructing new infrastructure
improvements -and other amenities necessary for the new and existing businesses in the
Corridor pursuant to CRA resolution SEOPW/CRA 98-14; and
WHEREAS, the CRA is responsible for carrying out community redevelopment
activities and projects in the Southeast Overtown/Park West Redevelopment Area (the
"Redevelopment Area") established pursuant to the Redevelopment Plan; and
WHEREAS, the CRA desires to piggy back off the City of Miami's contract with
H.J. Ross Associates, Inc., an engineering firm of the City of Miami's approved list of
professional consultants, in an amount not to exceed $200,000.00; and
WHEREAS, the CRA desires to provide a detailed scope of services and work
plan to be submitted and approved by the CRA Board at the next Board meeting; and
OMNI/C c SEOPW/CRq,
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v, C,PW/Cr A
02- 107
SEOPW/CRA ITEM 9b
WHEREAS, the CRA desires to execute said contract and to issue notices to
proceed with any scope of work relating to the Arena Square Apartments commercial
facade program.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CONRAuNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI,
FLORIDA:
• i
Section 1. The recitals and findings contained in the Preamble to this
Resolution are incorporated herein as is fully set forth in this Section.
Section 2. The Board of Directors of the CRA hereby authorizes the CRA to
piggyback off the City of Miami's contract with H.J. Ross Associates, Inc., an
engineering firm of the City of Miami's approved list of professional consultants, in an
amount not to exceed $200,000.00. i
Section 3. The - Board of Directors of the CRA hereby authorizes the CRA
Executive Director to proceed with the scope of services and work plan as attached in
Exhibit "A"
Section 4. The Board of Directors of the CRA hereby authorizes the CRA's
Executive Director to execute said contract and to issue notices to proceed with any scope
of work relating to the Arena Square Apartment commercial facade program -
Section 5. This resolution shall be effective upon its adoption.
PASSED AND ADOPTED on this 25th day of June, 2001.
ATTEST:
Walter J. Foeman, City Clerk
APPROVED AS TO FORM
AND CORRECTNESS:
Alejandro V ilarello
City Attorney
Arthur E. Teele, Jr., Chairman
OMNI/ CRA SEOP W / CRA
43- 68 03- 93
02-- 107
PROFESSIONAL SERVICES AGREEMENT
This Agreement is entered into this P day of December , 2001 (but effective as of
by and between the Southeast Overtown/Park West Community
Redevelopment Agency, a body corporate and politic of the State of Florida (hereinafter referred
to as the "CRA") and H.J. Ross, Inc. , a Florida corporation ("Provider").
RECITALS:
A. The CRA is in need of Professional services ('Services").
B. Provider possesses all necessary qualifications and expertise to perform the
a
Services.
C. The CRA' wishes to 'engage the services of Provider, and Provider wishes to
perform the services for the CRA, under the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, Provider and theCRA agree as follows:
TERMS: .
1. RECITALS: The recitals are true and correct and are hereby incorporated into and made
a part of this Agreement.
2• TERM: The term of this Agreement shall be _ one (1) year commencing as
of the date hereof and ending one (1) year thereafter
OMW/CRA, SEOPW/CRA
03- 68 03_Q
SE-0P W / CIS
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i
3.
SCOPE OF SERVICE:
A. Provider agrees to provide the Services as specifically described, and subject to
the terms and conditions set forth, in Attachment "A" hereto, which by this reference is
incorporated into and made a part of this Agreement.
B. Provider represents and warrants to the CRA that: (i) it possesses all
qualifications, licenses and expertise required for the performance of the Services; (ii) it is not
delinquent in the payment of any sums due the CRA, including payment of permit fees,
occupational licenses, etc., nor in the performance of any obligations to the CRC,, (iii) all
personnel assigned to perform the Services are and shall be, at all times during the term hereof,
k
My qualified and trained to perform the tasks assigned to each of them; and (iv) the Services
will be performed in the manner described in Attachment "A".
4. COMPENSATION:
A. The amount of compensation payable by the .CRA to Provider shall be based on
the rates and scheddles described in Attachment "A" hereto, which by this reference is
incorporated into this Agreement; provided, however, that in no event shall the amount of
compensation paid to Provider hereunder exceed '400'000.00
B. Unless otherwise specifically provided in Attachment "A", payment shall be made
within forty five (45) days after receipt of Provider's invoice, which shall be accompanied by
sufficient supporting documentation and contain sufficient detail, to allow a proper audit of all
expenditures,- should the CRA require !an audit to be performed. If Provider is entitled to
reimbursement of travel expenses (i.e. Attachment "A" includes travel expenses as a specific
item of compensation], then all bills for travel expenses shall be submitted in accordance with
_w
Section 112.061, Florida Statutes. OM NI/CRA SEOPW/CRA
3- 691 03- 99
2
02- 107
5. OWNERSHIP OF DOCUMENTS: Provider understands and agrees that any
information, document, report or any other material whatsoever which is given by the CRA to
Provider or which is otherwise obtained or prepared by Provider pursuant to or under the. -terms
of this Agreement is and shall at all times remain the property of the CRA. Provider agrees not
to use any such information, document, report or material for any other purpose whatsoever
without the written consent of the CRA, which may be withheld or conditioned by the CRA in its
sole discretion.
6. AUDIT AND INSPECTION RIGHTS:
A. The CRA may, at reasonable times, and for a period of up to three (3) years
following the date of final payment by the CRA to Provider under this Agreement, audit, or cause
. to be audited, those books and rebords of Provider which are related to Provider's performance
under this Agreement. Provider agrees to maintain all such books and records at its principal.
place of business for a period of three (3) years after final payment is made under this
Agreement. ..
B. The CRA may, at reasonable times during the -term hereof, inspect Provider's
facilities and perform such tests, as the CRA deems reasonably necessary, to determine whether
the goods or services required to be provided by Provider under this Agreement conform to the
terms hereof, if applicable. Provider shall make available to the CRA all reasonable facilities
and assistance to facilitate the performance of tests or inspections by CRA representatives. All
tests and inspections: shall be subject to, and made in accordance with, the provisions of Section
18-55.2 of the Code of the City of Miami, Florida, as the same may be amended or
supplemented, from time to time. .
OMNI/CRA
03- GS
3
SEOPWIU. ,
r 3 -x 40,1 py-yy 9
S Vr del/vl'iA
02 - 1.0"7
7. AWARD OF AGREEMENT: Provider represents and warrants to the CRA that it
has not employed or retained any person or company employed by the CRA. to solicit or secure
this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee,
commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection
with, the award of this Agreement.
8. PUBLIC RECORDS: Provider understands that the public shall have access, at all
reasonable times, to all documents and information pertaining to CRA contracts, subject to the
provisions of Chapter 119, Florida Statutes, and agrees to allow access by the CYCA and the
public to all documents subject to disclosure under applicable law. Provider's failure or refusal
to comply with the provisions of this section shall result in the immediate cancellation of this
Agreement by the CRA.
9. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS: Provider
understands that agreements between private entities and local governments are subject to certain
laws and regulations, including laws pertaining to public records, conflict of interest, record
keeping, etc. CRA and Provider agree to comply with and observe all applicable federal, state
and local laws, rules, regulations, codes and ordinances, 'as they may be amended from time to
time.
10. INDEMNIFICATION: Provider shall indemnify, defend and hold harmless the
CRA and its officials, employees and agents (collectively referred to as "Indemnitees') and each
" of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including
attorney's fees) or liabilities (collectively referred to as "Liabilities') by reason of any injury to or
death of any person or damage to or destruction or loss of any property arising out of, resulting
from, or in connection with: (i) the performance or non-performance of the Services
OMW/CRA SEOPW/CRA
03- 68 03- t)'9 SE p i� �
4 Ci02- 10'7
contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in
whole or in part, by any act, omission, default or negligence (whether active or passive) of
Provider or its employees, agents or subcontractors (collectively referred to as "Provider"),
regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent
or contributing) by any act, omission, default or negligence (whether active or passive) of the
Indemnitees, or any of them, or (ii) the failure of the Provider to comply with any of the terms,
conditions or requirements hereof or the failure of the Provider to conform to statutes,
ordinances, or other regulations or requirements of any governmental authority, federal or state,
in connection with the performance of this Agreement. Provider expressly agrees to indemnify
and hold harmless the Indemnitees, or any of them, from and against all liabilities which may be
asserted by an employee or formei employee of Provider, or any of its subcontractors, as
provided above, for which Provider's liability to such employee or former employee would
otherwise be limited to payments under state Workers' Compensation or similar laws.
11. DEFAULT: If Provider fails to comply with any term or condition of this Agreement,
or fails to perform any of its obligations hereunder, then Provider shall be in default: Upon the
occurrence of a default hereunder, in addition to all remedies available to it by law, the CRA may
immediately, upon written notice to Provider, terminate this Agreement. In such event, all
payments, advances, or other compensation paid by the CRA to Provider while Provider was in
default shall be immediately returned to the CRA. Provider understands and agrees that
termination of this Agreement under this section shall not release Provider from any obligation
accruing prior to the effective date of termination. Should Provider be unable or unwilling to
commence to perform the Services within the time provided or contemplated herein, then, in
addition to the foregoing, Provider shall be liable to the CRA for all expenses incurred by the
OMI9/CRA SEOPW/CRA
5 02- JP
CRA in preparation and negotiation of this Agreement, as well as all costs and expenses incurred
by the CRA in the re -procurement of the Services, including consequential and incidental
damages.
12. RESOLUTION OF CONTRACT DISPUTES: Provider understands and agrees that
all disputes between Provider and the CRA based upon an alleged violation of the terms of this
Agreement by the CRA shall be submitted to the City Manager of the City of Miami for his/her
resolution, prior to Provider being entitled to seek judicial relief in connection therewith.
Provider shall not be entitled to seek judicial relief unless: (i) it -has first received the City
Manager's written decision; or (ii) a period of sixty (60) days has expired, after submitting to the
R
City Manager a detailed statement of the dispute, accompanied by all supporting documentation;
or (iii) the CRA has waived compliance with the procedure set forth iri this section by written
instruments signed by the City Manager.
. 13. CRA'S TERMINATION RIGHTS:
A. The CRA shall have the right to terminate this Agreement, in its sole discretion, at
any time, by giving written notice to Provider at least five (5) business days prior to the effective
date of such termination. In such event, the CRA shall pay to Provider compensation for services
rendered and expenses incurred prior to the effective, date of termination. In no event shall the
CRA be liable to Provider for any additional compensation, other than that provided herein, or
for any consequential or incidental damages.
B. - The The CRA shall have the right to terminate this Agreement, without notice or
liability to Provider, upon- the occurrence of an event of default hereunder. In such event, the
CRA shall not be obligated to pay any amounts to Provider and Provider shall reimburse to the
' y CRA all amounts received while Provider was in default under this Agreement.
OMNI/CRA SEOPW/CRA
6 3
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t0
14. INSURANCE: Provider shall, at all times during the term hereof, maintain such
insurance coverage as may be required by the CRA. All such insurance, including renewals,
shall be subject to the approval of the CRA for adequacy of protection and evidence of such
coverage shall be furnished to the CRA on Certificates of Insurance indicating such insurance to
be in force and effect and providing that it will not be canceled during the performance of the
Services under this contract without thirty (30) calendar days prior written notice to the CRA.
Completed Certificates of Insurance shall be filed with the CRA prior to the performance of the
Services hereunder, provided, however, that Provider shall at any time upon request file duplicate
copies of the policies of such insurance with the CRA.
If, in the judgment of the CRA; prevailing conditions warrant the provision by Provider
of additional liability insurance coverage or coverage which .is different in kind, the CRA
reserves the right to require the provision by Provider of an amount of coverage different from
the amounts or kind previously required and shall afford written notice of such change in
requirements thirty (30) days prior to the date on which the requirements shall take effect.
Should the Provider fail or refuse to satisfy the requirement of changed coverage within thirty
(30) days following the CRA's written notice, this Agreement shall be considered terminated on
the date the, required change in policy coverage would otherwise take effect.
15. CONFLICT OF INTEREST:
A. Provider is aware of the conflict of interest laws of the City of Miami (Miami City
Code Chapter 2, Article V), Dade County, Florida (Dade County Code, Section 2-11.1 et. seg.
and of the State of Florida as set forth in the Florida Statutes, and agrees that it will fully comply
in all respects with the terms of said laws and any future amendments thereto.
0 3 /� f s
SEOPW / CRA
03- 99
A cl 4 1
B. Provider covenants that no person or entity under its employ, presently exercising
any functions or responsibilities in connection with this Agreement, has any personal financial
interests, direct or indirect, with the CRA. Provider further covenants that, in the performance of
this Agreement, no person or entity having such conflicting interest shall be utilized in respect to
the Services provided hereunder. Any such conflict of interest(s) on the part of Provider, its
employees or associated persons, or entities must be disclosed in writing to the CRA.
16. NONDISCRUMNATION: Provider represents and warrants to the CRA that Provider
does not and will not engage in discriminatory practices and that there shall be no discrrimination
in connection with Provider's performance under this Agreement on account of race, color, sex,
{
religion, age, handicap, marital status or national origin. Provider further covenants that no
otherwise -qualified individual shall, solely by reason of his/her race, color, sex, religion, age,
handicap, marital status or national origin, be excluded from participation in, be denied services,
or be subject to discrimination under any provision of this Agreement.
17. ASSIGNMENT: :, This Agreement shall not be assigned by Provider, in whole or in
part, without the prior written consent of the CRA, which may be withheld or conditioned, in the
CRA's sole discretion.
18. NOTICES: All notices or other communications required under this Agreement shall
be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return
receipt requested, addressed to the other party at the address indicated herein or to such other
address as a party may designate by notice given as herein provided. Notice shall be deemed
given on the day on which personally delivered; or, if by mail, on the fifth day after being posted
or the date of actual receipt, whichever is earlier.
OMW/C . SEOPW/CRA
03- Pe8 03- 99
E:1
SE O W er
02- 10'7
TO PROVIDER: TO THE CRA:
Annette Lewis, Acting Executive Director
Community Redevelopment Agency
300 Biscayne Boulevard Way
Suite 430
Miami, FL 33131
19. MISCELLANEOUS PROVISIONS:
A. This Agreement shall be construed and enforced according to the laws of the State
of Florida
B. Title and paragraph headings are for convenient reference and are not apart of this
Agreement.
C. No waiver or breach of any provision of this Agreement shall constitute a waiver.
of any subsequent breach of the same or any- other. provision hereof, and no waiver shall be
effective unless made in writing.
D. Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise
unenforceable under the laws of the State of Florida or the • City of Miami, such provision,
paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to
conform with such laws, or if not modifiable, then same shall be deemed severable, and in either
event, the remaining terms and provisions of this Agreement shall remain unmodified and in full
force and effect or limitation of its use.
E. - This -'Agreement constitutes the sole and entire agreement between the parties
hereto. No modification or amendment hereto shall be valid unless in writing and executed by
property authorized representatives .of the parties hereto.
OMNI/CRA SEOPW/C1ZA
SEOP W / CR",
9 .0 2 - 1
20. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties
hereto, their heirs, executors, legal representatives, successors, or assigns.
21. INDEPENDENT CONTRACTOR: Provider is being engaged to provide
services to the CRA as an independent contractor, and not as an agent or employee of the CRA.
Accordingly, Provider shall not attain, nor be .entitled to, any rights or benefits under the Civil
Service or Pension Ordinances of the CRA, nor any rights generally afforded classified or
unclassified employees. Provider further understands that Florida Workers' Compensation
benefits available to employees of the CRA are not available to Provider, and agrees to provide
workers' compensation insurance for any employee or agent of Provider rendering services to the
a
CRA under this Agreement.
22. CONTINGENCY CLAUSE: Funding for this Agreement is contingent on the
availability of funds and continued authorization for program activities and; the Agreement is
subject to amendment or termination due to lack of funds, reduction of funds and/or change in
regulations, upon thirty (30) days notice.
23. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and
only agreement of the parties relating' to the subject matter hereof and correctly set forth the
rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
24. COUNTERPARTS: This Agreement may be executed in two or more counterparts,
each of which shall:constitute an original but all of which, when taken together, shall constitute
one and the same agreement.
/C SEOPW/CRA
or- 03- 99
SEOPW/CR.A
02 - 107
10
: IN WITNESS VirMREOF, the parties hereto have caused this instrument to be
executed by their respective officials thereunto duly authorized, this the day and year above
written.
ATTEST:
Print Name:
Title: Corporate Secretary
t
"Provider"
H.J. ROSS, INC.
a Florida corporation
By:
Print Name:
Title: President
Southeast Overtown/Park West and Omni
Community Redevelopment Agency, a body
corporate and politic of the State of Florida
ATTEST:
By:
Walter J. Foeman, City Clerk Annette Lewis, Acting Executive Director
APPROVED AS TO APPROVED AS TO FORM AND
INSURANCE REQUIREMENTS: CORRECTNESS:
Mario Soldevilla, Administrator
Risk Management
--� IT-cRA-Professional. sCM= A9
Alejandro Vilarello
City Attorney
OMNI/CRA SEOPW/CRA
03- 68 03-- 99
SEOPW/ m ,,
11 02' - low
i
RESOLUTION NO. SEOPW/CRA
SEOPW/CRA ITEM 2
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COMMUNITY REDEVELOPMENT AGENCY ("CRA")
AUTHORIZING AN- AMENDMENT TO THE CRA R-01-78
AUTHORIZING A CONTRACT SCOPE OF SERVICES WITI-If'
H.J. ROSS, INC, AN ENGINEERING FIRM ON THE CITY OF
MIAMI APPROVED LIST OF PROFESSIONAL
CONSULTANTS, IN AN AMENDMENT AMOUNT NOT TO
EXCEED AN ADDITIONAL AMOUNT OF $100,000.00, TO
PROVIDE PROFESSIONAL SERVICES TO PERFORM
"OWNERS REPRESENTATIVE" AND "CONSTRUCTION
ADMINISTRATION" SERVICES - (IN ADDITION - TO- THE NW
3P-D ARENA SQUARE APARTMENTS PROJECT OF
RESOLUTION R-01-78), THE MARGARET PACE PARK AND
9rn STREET MALL PROJECTS AND, AS REQUIRED, FOR
OTHER CRA REDEVELOPMENT PROJECTS INVOLVING
CRA FINANCING -THAT WILL BE ADDED TO THE SCOPE OF
SERVICES IN EXHIBIT A BY THE EXECUTIVE DIRECTOR,
AND} FURTHER AUTHORIZING THE CRA EXECUTIVE
DIRECTOR TO EXECUTE SAID CONTRACT AND TO ISSUE
WORK ORDERS REQUIRED IN THE CRA SCOPE OF
SERVICES OF THE ATTACHED EXHIBIT "A", AS AMENDED.
i
WHEREAS, the City of Miami -approved and adopted the designation of NW 3'd
Avenue`[D.A. Dorsey Way] from NW 8 Street to approximately NW 10 Street as the
Historic Overtown Priority Business Corridor (the "Corridor") -pursuant to City resolution
98-592, and the redevelopment plan of the CRA; and
WHEREAS, the CRA was authorized to promote and support commercial
developments along the NW. '3'd Avenue Corridor (a priority project of the CRA
redevelopment plan) by constructing new infrastructure improvements and other
amenities necessary for the new and existing businesses in the Corridor pursuant to CRA
resolution SEOPW/CRA 98-14; and
WHEREAS, the CRA is responsible for carrying out conununity redevelopment
activities and projects in the Southeast Overtown/Park West Redevelopment Area (the
"Redevelopment Area") established pursuant to the Redevelopment Plan approved by the
County and City governing bodies; and
WHEREAS, the CRA desires to amend the .contract being prepared that was
authorized by the Board by CRA Resolution R-01-78 in order for H.J. Ross .Associates,
Inc. to also be the CRA Owner's Representative and Construction Administration for the
OMNI/CRA
SEOPW/CRA
03-- 99
SEOPW/CRA ITEM 2
Margaret Pace Park and NW 9'h Street Mall Extension Projects and other CRA
redevelopment projects involving financing of the CRA an additional amount of
$100,000 to the authorized contract of $200,000.00 now being prepared; and
WHEREAS, the CRA has attached the scope of services of each of the projects
that are under final design or in construction and, as needed, any other future projects
invoi'ving CRA financing of an approved redevelopment project by the Executive
Director amending the Exhibit A scope of services as determined necessary-.Adthin the
intent of this resolution, and Board approved available funds not exceeding $300,000;
WHEREAS, the CRA desires to execute said amended contract being prepared
and to issue notices to. proceed with any scope of services relating to the Arena Square
Apartments commercial facade program approved by the Board in R-01-78 and the
additional projects set forth and defined in Exhibit A attached hereto. Z
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI,
FLORIDA: `
Section 1. The recitals and findings contained in the Preamble to this
Resolution are incorporated herein as is fully set forth in this Section.
Section 2. The Board of Directors of the CRA hereby authorizes the CRA to
amend the Board .authorized contract (R-01-78) being prepared for employing H.J. Ross
Associates, Inc. fob "Owner's Representative" and "Construction Administration" scope
of services set forth 'in the attached Exhibit A, an engineering firm of the City of Miami
approved list ofprofessional consultants, in an amount not to exceed a total of $300,000.
b
Section 3. - The Board of -Directors of the CRA hereby authorizes the CRA
Executive Director to immediately proceed with the scope .of services and work plan as
attached in Exhibit • "A" and is further authorized to amend the Exlnbit A scope of
services for additional projects that have been approved by the CRA Board within the
CRA redevelopment area and the Board approved funding of the amended contract.
Section 4. The Board of Directors of the CRA hereby authorizes the CRA's
Executive Director to amend and execute the authorized contract of Resolution R-01-78
and to continue to proceed with the Exhibit A scope of services that have been agreed to
'be the Executive Director and H.J. Ross Associates, Inc. (due to a required change of the
professional CRA Owner Representative) for the Arena Square Apartment commercial
fagade program, 'Margaret Pace Park, and 9* Street Mall within the terms and conditions
of the scope of.services. and the amended contract being prepared when executed by the
Executive Director. /C is 03- 99
SEOPW/CR�6
u
Section 5. This resolution shall be effective upon its ado ptiAr
PASSED AND ADOPTED on this 24th day of September, 2001.
SEOPW/CRA
02-- 107