HomeMy WebLinkAboutSEOPW-CRA-R-03-0098ITEM 6
12/08/03
RESOLUTION NO. SEOPW/CRA R-"j 3 — 98
OMNI/CRA R93— 7
A JOINT RESOLUTION OF THE BOARDS OF
DIRECTORS OF THE SOUTHEAST OVERTOWN/
PARK WEST AND OMNI REDEVELOPMENT
DISTRICT COMMUNITY REDEVELOPMENT
AGENCIES ("CRAS") AUTHORIZING THE
EXECUTIVE DIRECTOR TO NEGOTIATE AND
EXECUTE AN AGREEMENT, IN A FORM
ACCEPTABLE TO GENERAL COUNSEL, WITH
SANSON, KLINE, JACOMINO & COMPANY, LLP;
FOR EXTERNAL AUDITING SERVICES FOR AN
INITIAL TERM OF TWO (2) YEARS AT AN
ANNUAL FEE FOR BASIC AUDIT SERVICES NOT
TO EXCEED $43,000.00 FOR FY '03 OR
$44,500.00 FOR FY '04, WITH AN OPTION
TO INCLUDE SINGLE AUDIT SERVICES, IF
REQUIRED, FOR AN ADDITIONAL FEE NOT TO
EXCEED $7,000.00 PER YEAR, AND WITH
OPTIONS TO RENEW FOR THREE (3)
ADDITIONAL ONE (1) YEAR PERIODS; FUNDS
TO BE ALLOCATED $35,500.00 FROM SEOPW
TIF FUND, "PROFESSIONAL SERVICES -
ACCOUNTING," ACCOUNT CODE NO.
689001.550108.6.280 AND $14,500.00 FROM
OMNI TIF FUND, "PROFESSIONAL SERVICES -
ACCOUNTING," ACCOUNT CODE NO.
686001.590320.6.280.
WHEREAS, the Boards of Directors of the Southeast
Overtown/Park West and Omni Redevelopment District
Community Redevelopment Agencies ("CRAB") desire that the
CRAs employ an external auditor to perform an annual audit
in accordance with Florida Statutes and generally accepted
accounting principles; and
OAM/CRA SEOPW/CRA
Page 1 of 4 °�3 67 "J3— 98
WHEREAS, the CRAs' agreement with KPMG, LLP for
external auditing services has expired; and
WHEREAS, the CRAB issued a Request for Proposals for
external auditing services on October 31, 2003; and
WHEREAS, two proposals were received by the City Clerk
and reviewed by an evaluation committee made up of five
certified public accountants; and
WHEREAS, the evaluation committee ranked the firms in
the following order: 1) KPMG, LLP, and 2) Sanson, Kline,
Jacomino & Company, LLP; and
WHEREAS, the Boards of Directors have considered the
rankings of the evaluation committee and the recommendation
of the CRAB' Executive Director, and have concluded that
acceptance of the proposal submitted by Sanson, Kline,
Jacomino & Company, LLP is in the best interests and best
meets the needs of the of the CPA.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARDS OF
DIRECTORS OF SOUTHEAST OVERTOWN/PARK WEST AND THE OMNI
REDEVELOPMENT DISTRICT COMMUNITY REDEVELOPMENT AGENCIES OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in
the Preamble to this Resolution are adopted by reference
and incorporated herein as if fully set forth in this
Section.
OMR/CRA SEOPW/CAA,
Page 2 of 4 ") 3 67 93 - 98
Section 2. The Boards of Directors of the CRAB
authorize the Executive Director to negotiate and execute
and agreement, in a form acceptable to General Counsel,
with Sanson, Kline, Jacomino & Company, LLP for external
auditing services for an initial term of two (2) years at
an annual fee for basic audit services not to exceed
$43,000.00 for Fiscal Year 103 or $44,500.00 for Fiscal
Year 104, with an option to include single audit services,
if required, for an additional fee not to exceed $7,000.00
per year, and with options to renew for three (3)
additional one (1) year periods at a fee to be negotiated.
Section 3. Funds to be allocated $35,500.00 from
SEOPW TIF Fund, "Professional Services -Accounting," Account
Code No. 689001.550108.6.280 and $14,500.00 from OMNI TIF
Fund, "Professional Services -Accounting," Account Code No.
686001.590320.6.280.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 8th day of December, 2003.
,qqx ftw�_
ART R E. TEELE, JR., IRMAN
AT ST:
(--Y,4 �_.
PRISCILLA A. THOMPSON
CLERK OF THE BOARD
Page 3 of 4 OWICRA SEOPW/CRA
�3` 6'7 93- i�
APPROVED S F M
ALEJ RO LARELLO
GENEXAL COUNSEL
JHV:zl
AND CORRECTNESS:
°�/CRA SEOPW/CRA
Page 4 of 4 aJ 3 -- 67
iJ 3_ � 8
ITEM 6
NOV Z 8 2003
SOUTHEAST OVERTOWN/PARK WEST
AND OMNI
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
To: Chairman Arthur E. Teele, Jr
And Members of the CRA Board
From: Fra c K. Rollason
Executive Director
RECOMMENDATION:
Date: November 24, 2003 File:
Subject: Joint Resolution Authorizing
the Executive Director to
Negotiate and Enter into
Agreement for External Auditing
Services for FY '03 and FY 104
References:
Enclosures:
It is recommended that the Boards of Directors of the Omni and Southeast Overtown/Park
West CRAB approve the attached joint resolution authorizing the Executive Director to
negotiate and enter into an agreement for external auditing services for Fiscal Years '03
and '04, in a form acceptable to CRA General Counsel, with KPMG, LLP in amount not to
exceed $55,000 for basic audit services for FY '03 and further providing that should the
CRA be unable to reach an agreement with KPMG, LLP the Executive Director is authorized
to negotiate and enter into an agreement with the second ranked firm, Sanson, Kline,
Jacomino & Company, LLP.
JUSTIFICATION:
In order to compare costs and ensure competition, the Administration was directed by the
CRA Boards of Directors to seek proposals for External Auditing Services. The CRA issued
RFP No. 10-03-03 on October 31, 2003, with a bid opening date of November 17, 2003. Two
proposals were received in the Office of the City Clerk. Both were deemed responsive and
an Evaluation Committee composed of five Certified Public Accountants (one employed in
private practice, one employed by the state university system, one each from the City of
Miami's budget and finance departments, and one employed by the CRA) convened on November
24, 2003. The Evaluation Committee, reviewed the responses based on the following three
criteria: Qualifications and -Experience, Ability and Capability to Perform the Services,
and Fee for Service. The Evaluation Committee ranked the firms in the following order:
1. KPMG, LLP
2. Sanson, Kline, Jacomino & Company, LLP
Based on the ranking of the Evaluation Committee (see attached memo and tabulation sheet)
and the need to have an External Auditor in place by December 12, 2003 to perform the
audit and issue financial statements and a management letter for Fiscal Year '03 by March
1, 2004, I am recommending that the Boards of Directors approve the attached joint
resolution authorizing negotiation and execution of a contract, in an amount not to
exceed $55,000 for basic auditing services and an additional $15,000 for single audit
requirements (if necessary) for FY '03.
FKR/ap
FUNDING SOURCE: $20,000 from Omni TIF Account Code No. 686001.590320.6.280 entitled
Professional Services -Accounting; $50,000 from SEOPW TIF Account Code No.
689001.550108.6.280 entitled Professional Services -Accounting
OWU/CRA OPW / CRA
(3-� 67 ffi - 98
SOUTHEAST OVERTOWN/PARK WEST
AND OMNI
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
To: Frank K. Rollason
Executive Director
From: Carlton Branke
External Au valuation
Committee
Date: November 24, 2003 File:
Subject: Evaluation Committee
Recommendation of CRA
External Auditor
References:
Enclosures:
On November 24, 2003, the Evaluation Committee for External Auditing Services convened for
reviewing the submittals to the request for proposals. After completing their tabulation, the
following firm held the highest score and is recommended by the committee.
Further, we are recommending that this item is placed before the board for approval, so that
contract negotiations for professional service agreements may proceed. (Attached please find a
copy of the tabulation sheet.)
OMW/CRA SEOPW/CRA
cn,yOF NkAM,
COMWJNITYft9UvJ 40PUWA09Ncr
AGENDA ITEM
FINANCIAL INFORMATION FORM
OOEC or (MNI CRA f applicable)
CRA Board Meeting bate: December 8, 2003
CRA Section: Finance & Administration
Brief description of CRA Agenda Item. -
External Auditing Services for FY `03
Project Number Cif applicable): 689001
M YES, there are sufficient funds in Line Item:
Index Code: 550108 Minor: 280
Amount: $ 5 0 , 0 0 0
Project Number (if applicable): 686001
V�TS, there are sufficient funds in Line Item:
Index Code: 590320 Minor: 280
Amount: _ $,2 ,0 ; DLL-
0 NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the followin line items;
ACTION
I ACCOUNT DUMBER
TOTAL
Project No./index/Minor Object
From
$
To
$
From
$
To
�
Comments:
Approved by:
CRA Executive Director/Designee
Date: /-V I Slur'
/ _ /� 6 7 p 3 .--
/C"
98
,17 APPROVALS
vrriri Verified by;
� 1
MA ccountins ection C Finance Section
Due: �i �s� Dute;
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SOUTHEAST OVERTOWNIPARK WEST
AND
OMNI REDEVELOPMENT DISTRICT
COMMUNITYREDEVELOPMENT AGENCIES
OF THE CITY OF MIAMI
Request for Proposals
Evaluation Tabulation
Representing
KPMG
SKJ
Raters
Carlton Branker
Harvey Branker & Assoc.
89
83
Jeremy Baker
Florida International Univ.
93
85
Miguel Valentin
Community Redev. Agency
85
59
Peter Chircut
City of Miami Finance
80
79
Jennifer Ramirez
City of Miami Budget
92
70
TOTALS
439
376
OMNUCRA SEOPW/CRA
03- 67 03- 98