HomeMy WebLinkAboutSEOPW-CRA-R-03-0081ITEM 14
09/29/03
RESOLUTION NO. SEOPW/CRA R- 0 3
OMNI/CRA 03 6
A JOINT RESOLUTION OF THE BOARDS OF
DIRECTORS OF THE SOUTHEAST OVERTOWN/
PARK WEST AND OMNI REDEVELOPMENT
DISTRICT COMMUNITY REDEVELOPMENT
AGENCIES ("CRAS") AMENDING RESOLUTIONS
NO. SEOPW/CRA R-02-07 AND OMNI/CRA R-
02-04 TO INCREASE THE AMOUNT OF FUNDS
TO' BE TRANSFERRED TO THE CITY CLERK'S
OFFICE FOR SERVICES RENDERED AS CLERK
OF THE BOARD TO THE CRAS BY A TOTAL OF
$15,830.00; FUNDS TO BE ALLOCATED AS
FOLLOWS: $14,470.00 FROM FY'03 GENERAL
OPERATING FUND, "SPECIAL SERVICES -
MISCELLANEOUS," ACCOUNT CODE NO.
689004.550011.& .�.289 AND $1,360.00
FROM FY'04 GENERAL OPERATING FUND,
"SPECIAL SERVICES - MISCELLANEOUS,"
ACCOUNT CODE NO. 689004.550011.6. .
289.
WHEREAS, the City of Miami City Clerk's Office
provides services to the Southeast Overtown/Park West and
Omni Redevelopment District Community Redevelopment
Agencies ("CRAs") by serving as Clerk of the Board to the
CRAs; and
WHEREAS, the Miami City Commission requires that
agencies share in the cost of services provided to them by
the City Clerk's Office; and
® I/CRA 0.PW/CRA
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WHEREAS, The Boards Of Directors of the CRAs by
resolutions number SEOPW/CRA R-02-07 and OMNI/CRA 02-04,
both passed and adopted on January 28, 2002, authorized the
transfer of $35,000.00 to the City of Miami City Clerk's
Office for services rendered to the CRAB; and
WHEREAS, the resolutions also directed the Executive
Director to meet with the City Clerk and review the
expenditure of these funds; and
WHEREAS, this review has revealed that $15,830.00 in
additional services are being used by the CRAB.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARDS OF
DIRECTORS. OF SOUTHEAST OVERTOWN/PARK WEST AND THE OMNI
REDEVELOPMENT DISTRICT COMMUNITY REDEVELOPMENT AGENCIES OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in
the Preamble to this Resolution are adopted by reference
and incorporated herein as if fully set forth in this
Section.
Section 2. The Boards of Directors of the CRAs
authorize the Executive Director to transfer funds in an
amount not to exceed $15,830.00 to the City of Miami City
Clerk's Office for services provided by the City Clerk's
Office in its capacity as Clerk of the Board to the CRAs.
OMK/CRA _SEOPW/CRA
Page 2 of 3 UO3-- 56 03
Section 3. Funds are to be allocated as follows:
$14,470.00 from FY103 General Operating Fund, "Special
Services - Miscellaneous," Account Code No.
689004.550011.E .289 and $1,360.00 from FY104 General
Operating Fund, "Special Services - Miscellaneous," Account
Code No. 689004.550011.6.': . 289.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 29th day of September, 2003.
iARTUR E. TEELE, JR., CHAIRMAN
ATTEST:
PRISCILLA A. THOMPSON
CLERK OF THE BOARD a
U VILARELLO
COUNSEL
.zl
AND CORRECTNESS:
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® t I TEM 14
SEP 2 9 2003
SOUTHEAST OVERTOWN/PARK WEST
AND OMNI
COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
To: Chairman Arthur E.� Teele Date: File:
And Members of the CRA Board SEP 29
Subject: Amend Omni R-02-04 & SEOPW
-02-07 RE: Sharing City Clerk
Expenses relating to the CPA
From: Fran K. Rollason References:
Executive Director
Enclosures: Resolution
RECOMMENDATION:
It is recommended that a ---Joint Resolution be approved Amending
Resolutions Nos. SEOPW/CRA R-02-07 and OMNI/CRA R-02-04 to increase
the amount of funds to be transferred to the City Clerk's office for
services rendered as Clerk of The Board to the CRAS by a total of
$15,830.00; funds to be allocated as follows: $14,470.00 from FY'03
General Operating Fund, "Special Services - Miscellaneous," Account
Code No. 689004.550011.6340.289 and $1,360.00 from FY104 General
Operating Fund, "Special Services --Miscellaneous," Account Code No.
689004.550011.6340.289
JUSTIFICATION:
Originally, both Boards approved an amount of $35,000.00 which was
designed to cover the expenses of one individual to perform specific
CPA related duties. It was subsequently found that additional
personnel had to be brought in on a temporary basis to bring all
outstanding items to current conditions. As a result, additional
funding is required to cover the associated personnel expenses
incurred this fiscal year. Now that items have been brought current,
the Clerk's office has reverted to the original anticipated position
of one temporary individual through a temp agency. Further, it is
anticipated that only one temp will be required through next fiscal
year and the FY104 budget will, again, reflect $35,000.00 -to cover
these expenses.
Funding Source: $14,470.00 from FY'03 General Operating Fund,
"Special Services - Miscellaneous," Account Code No.
689004.550011.6340.289
Funding Source: $1,360.00 from FY104 General Operating Fund, "Special
Services - Miscellaneous," Account Code No. 689004.550011.63-40.289
FKR/ap
SE®PW/CRA ®NM/CRA
03—
AGENDA ITEM0 ITEM 14
►�' FINANCIAL INFORMATION FORM
Ems-;► `� -rV
CITY OF MIAMI
COMMUNITY REDEVELOPMENT AGENCY
FY'03- General Operating Fund, Special Services -Miscellaneous
0
CRA Board Meeting Date: �E'
CRA Section: Adminsitration
Brief description of CRA Agenda Item:
Amendment to increase both the Omni Resolution No. R-02-04 and the
SEOPW Resolution No. R-02-07 from the originally approved $35,000.00
by $15,830.00 for a total amount of $50,830.00 to share in the costs
associated with providing professional services required by the City
Clerk as the Clerk of the Board for the CRA.
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0
Project Number (if applicable):
YES, there are sufficient funds in Line Item: 689004
Index Code: 550011 Minor: 289
Amount: $14,471.00
NO (Complete the following source of
funds information):
Amount budgeted in the line item:
$
Balance in the line item:
$
Amount needed in the line item:
$
Sufficient funds will be transferred from'the
following line items:
ACTION ACCOUNT NUMBER
TOTAL
Project No./Index/Minor
Object
From
$
To
$
From
$
To
$
Comments:
AA
-ttil, S 4Lh.1I'll
:)c �>- - o�tOc 3
Approved by: E%2' ( Date: 47`t °,3
CRA Executive Director/Designee
APPROVALS
CRA Accounting Section CRA Finance Sect.'on
'f
Ver' y: Verified by:
Date: �. Date: 7
SEOPW/CRA
03- 81
®AM/CRA
J.
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AGENDA ITEM* ITEM 14
FINANCIAL INFORMATION FORMS
2003
Cm OF MIAMI
COMMUNITY REDEVELOPMENT AGENCY
FY104- General Operating Fund, Special Services -Miscellaneous
SEP 2 10 01;
CRA Board Meeting Date:
CRA Section: Adminsitration
Brief description of CRA Agenda Item:
Amendment to increase both the Omni Resolution No. R-02-04 and the
SEOPW Resolution No. R-02-07 from the originally approved $35,000.00
by $15,830.00 for a total amount of $50,830.00 to share in the costs
associated with providing professional services required by the City
Clerk as the Clerk of the Board for the CRA.
Project Number (if applicable):
YES, there are sufficient funds in Line Item: 689004
Index Code: 550011 Minor: 289
Amount: $1,360.00
NO (Complete the following source of
funds information):
Amount budgeted in the line item:
$
Balance in the line item:
$
Amount needed in the line item:
$
Sufficient funds will be transferred from
the following line items:
ACTION ACCOUNT NUMBER
TOTAL
Project No./Index/Minor
Object
From
$
To
$
From
$
To
$
Comments: `
I �i S GJ7'l uv!l l i 8 +J CIi.� "� TCr tv „� oZCy G, y' f7�C3r• ZL AH fie" o 2
Approved by: Date: a a
CRA Executive Director/Designee
APPROVALS
CPA Accounting Section CPA Finance Section
Verifie Verified by:
Date: f Date: � r` ,� "
SEOPW/CRA ® /CRA
0
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SEOPW/CRA ITEM 1F
RESOLUTION NO. —V
__. A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY ("CRA") APPROVING A
TRANSFER OF FUNDS TO THE CITY OF MIAMI
CLERK'S OFFICE FOR SERVICES RENDERED AS
CLERK OF THE BOARD FOR AN AMOUNT NOT TO
EXCEED $20,000, BASED ON THE APPROVED
BUDGET, IN RESPONSE TO THE REQUIREMENT OF
THE CITY COMMISSION THAT AGENCIES OF THE
CITY SHARE IN-THE�COST OF SERVICES PROVIDED,
WITH SUCH TRANSFER OF FUNDS CONDITIONED UPON
ANY UNUSED FUNDS BEING RETURNED TO THE CRA
AT THE END OF THE 4TH QUARTER; DIRECTING THE
CRA EXECUTIVE DIRECTOR TO MEET WITH THE
CLERK OF THE BOARD AT THE END OF THE 3'
QUARTER TO REVIEW THE EXPENDITURE OF SUCH
FUNDS FOR THE FISCAL YEAR AND REQUESTING THE
CLERK OF THE BOARD TO SUBMIT QUARTERLY
REPORTS ON EXPENDITURE OF THE FUNDS TO THE
CRA BOARD.
•
WHEREAS, the City Commission requires that agencies of the
City of Miami share in the cost of services provided to them by
the City,"lerk;
WHEREAS, on September 24, 2001, the CRA Board of Directors -
approved as a part of its Budget a line item for the Clerk of
the Board which represents services provided by that office; and
r
SE®PW/CRA
03®
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WHEREAS' -,the- CRA desires that the CRA Executive Director
meet with the Clerk of the Board at the end of the-3rd Quarter to
review the.°expenditure of funds for this purpose; and
WHEREAS, the CRA desires that the Clerk of the Board submit
quarterly reports which detail expenditure of the -funds as well
as budget projections;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE SOUTHEAST'OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are incorporated herein as if fully
set forth in this Section.
Section 2. The CRA Board of Directors hereby approves a
transfer of funds to the City of Miami Clerk's Office for an
amount to exceed $20,000 for services rendered as Clerk of the
Board, with such transfer of funds conditioned upon any unused
funds beeng returned to the CRA at the end of the 4th Quarter.
Section 3. The Executive Director is directed to meet -
with the Clerk of the Board at the end of the 3rd Quarter to
review the expenditure of such funds for the fiscal year.
Section 4. The Clerk of the Board is requested to
submit quarterly reports to the CRA Board detailing the
expenditure of such funds and budget projections.
18
SEOPWICRA OMNI/M
Page 2 of 3 � � -- '� ,
LL. Section 5 . The Resolution shall be effective - u ors'"'
adoption.
PASSED AND ADOPTED on this 28th day of January, 2002.
ATTEST:
WALTER J. FOEMAN
CITY CLERK
J
ARTHUR E..TEELE, JR., CHAIRMAN
f
SEOPW/CRAk
®MU/CIA
3 - 56
Page 3 of 3
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Chairman Arthur E. Teele Jr. and
Members of the CRA Board
Annette E. Lewis
Acting Executive Director
ITEM 1F
January 28, 2002
Reimbursement to Budget of the Clerk
the CRA Board
Resolution and Supporting Documents
RECOMMENDATION
It is respectfully recommended that• the .: CRA Board of Directors approve the attached resolution
approving a transfer of funds from the " CRA in the amount of $35,000 ($20,000 from Southeast
Overtown/Parkwest CRA, and $15,000 -from Omni/CRA) to the office of the City Clerk of the City of
Miami for services rendered as Clerk of the CRA Board.
BACKGROUND
Pursuant to the request by the City of Miami Commission requested that the agencies of the City share
in the cost of services provided by the City of Miami Clerk's office, the CRA Board of Directors, on
September 24, 2001 approved the CRA operating and capital budget which allocated funds on an
annual basis to the City Clerks budget. Any unused funds would remit back to the CRA at the end of
the fiscal year.
F
i
SEOPW/CRA OMR/ A
OMNI/CRA ITEM 1F
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE OMNI OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY ("CRA") APPROVING A
TRANSFER OF FUNDS TO THE CITY OF MIAMI
CLERK'S OFFICE FOR SERVICES RENDERED AS
CLERK OF THE BOARD FOR AN AMOUNT NOT TO
EXCEED $15,000, BASED ON THE APPROVED
BUDGET, IN RESPONSE TO THE REQUIREMENT OF
THE CITY COMMISSION THAT AGENCIES OF THE
CITY SHARE IN -THE COST OF SERVICES PROVIDED,
WITH SUCH TRANSFER OF FUNDS CONDITIONED UPON
ANY UNUSED FUNDS BEING RETURNED TO THE CRA
AT THE END OF THE 4Tx QUARTER; DIRECTING THE
CPA EXECUTIVE DIRECTOR TO MEET WITH THE
CLERK OF THE BOARD AT THE END OF THE 3RD
QUARTER TO REVIEW THE EXPENDITURE OF SUCH
FUNDS FOR THE FISCAL YEAR AND REQUESTING THE
CLERK OF THE BOARD TO SUBMIT QUARTERLY
REPORTS ON EXPENDITURE OF THE FUNDS TO THE
CRA BOARD.
WHEREAS, the City Commission requires that agencies of the
City of Miami share in the cost of services provided to them by
the City"Clerk;
WHEREAS, on September 24, 2001, the CRA Board of Directors -
approved as a part of its Budget a line item for the Clerk of
the Board which represents services provided by that office; and
i
1�1
SE®,PW/CRA
®MW/CRA
03- 56
WHEREAS, the CRA desires that the CRA -Executive Director
meet with the Clerk of the: -Board at the end of the 3rd Quarter to
review the expenditure of funds for this purpose; and
WHEREAS, the CRA desires that the Clerk of the Board submit
quarterly reports which detail expenditure of the funds as well
as budget projections;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are incorporated herein as if fully
set forth in
this
Section.
Section
2.
The CRA Board of Directors hereby approves a
transfer of
funds
to the City of Miami Clerk's Office for an
amount to exceed $15,000 for services rendered as Clerk of the
Board, with such transfer of funds conditioned upon any unused
funds being returned to the CRA at the end of the 4th Quarter.
Section 3. The Executive Director is directed to meet -
with the Clerk of the Board at the end of the 3rd Quarter to
review the expenditure of such funds for the fiscal year.
Section 4. The Clerk of the Board is requested to
submit quarterly reports to the CRA Board detailing the
expenditure of such funds and budged projections.
$EOPW/CRA ®MNY/(;Its
Page 2 of 3 n3��
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•
Section= -5-.
adoption.
The Resolution shall be effective upon its
PASSED AND'- ADOPTED on this 28th day of.January, 2002.
ATTEST:
WALTER J. FOEMAN
CITY CLERK
r
ARTHUR E. TEELE, JR., CHAIRMAN
i
SEOI)W/CRA ®MW/CRA
Page 3 of 3 O d— 81 0 3 r 5 f
® CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
January 28, 2002
S ('
ITEM 1F
Chairman Arthur E. Teele Jr. and
T 'vlembers of the CRA Board
4jFROMAnnette-E. Lewis
Acting Executive Director
DATE: January 28, 2002 FILE:
SUBJECT: Reimbursement to Budget of the Clerk
the CRA Board
REFERENCES:
ENCLOSLWaklution and Supporting Documents
RECOMMENDATION
It is respectfully recommended that the CRA Board of Directors approve the attached resolution
approving a transfer of funds from the CRA in the amount of $35,000 ($20,000 from Southeast
Overtown/Parkwest CRA, and $15,000 from Omni/CRA) to the e office of the City Clerk of the City of
Miami for services rendered as Clerk of the CPA Board.11,
BACKGROUND
Pursuant to the request by the City of Miami Commission requested that the agencies of the City share
in the cost of services provided by the City of Miami Clerk's office, the CRA Board of Directors, on
September 24, 2001 approved the CRA operating and capital budget which allocated funds on, an
*nnual basis to the City Clerks budget. Any unused funds would remit back to the CRA at the end of
he fiscal year..
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SEOPW/CRA