HomeMy WebLinkAboutSEOPW-CRA-R-03-0071ITEM 14
-.JUL 28 2003
RESOLUTION NO. SEOPW/CRA R- �.
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE -SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
RATIFYING THE ISSUANCE OF WORK ORDER
#3, TO METRIC ENGINEERING, INC. FOR
GENERAL ENGINEERING SERVICES FOR THE 9Tx
STREET PEDESTRIAN MALL BETWEEN N.W. 2ND
AND N.W. 3RD AVENUES, IN AMOUNT NOT TO
EXCEED $102,890.00 FROM ACCOUNT NUMBER
799126.452502.6.930, CDBG CAPITAL
IMPROVEMENTS, AND APPROVING PREVIOUS
PAYMENTS MADE THEREUNDER.
® ' WHEREAS, the design and construction of the 9th Street
Pedestrian Mall is a part of the Southeast Overtown/Par.k
West redevelopment project; and
WHEREAS, the Southeast Overtown/Park West Community
Redevelopment Agency, required, received, and made payment
for general engineering services for the design of the 9tn
Street Pedestrian Mall between N.W. 2nd and N.W. 3 avenues
pursuant to Work Order #3, issued on December 28, 2000, in.
an amount not to exceed $102,890.00.
WHEREAS, the Board of Directors desires to ratify the
issuance of Work Order #3 and approve payments made
thereunder.
SEOPW/CRA
03 71
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NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF.
DIRECTORS OF THE SOUTHEAST 'OVERTOWN/PARK:- WEST COMMUNITY
REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in
the Preamble to this Resolution are adopted and
incorporated herein as if fully set forth in this Section.
Section 2. The Board of Directors hereby ratifies
and approves Work Order #3 and the payments made thereunder
from CDBG Capital Improvements, Account No.
799126.452502.6.930.
Section 3. This Resolution shall be effective
immediately upon its adoption.
PASSED AND ADOPTED this day of 2003.
ARTHUR E. TEELE, JR., CHAIRMAN
ATTEST:
PRISCILLA A. THOMPSON
CLERK OF THE BOARD
JHV:z1
►R@F'V I LARELLO
COUNSEL
CORRECTNESS -
Page 2 of 2
SEOPW / CRA
03- 71
® ® ITEM 14
SOUTHEAST OVERTOWN/PARK WEST JUL 28 2003
AND OMNI
® COMMUNITY REDEVELOPMENT AGENCIES
INTER -OFFICE MEMORANDUM
To: Chairman Arthur_ E. Teele, Jr. and Date: JUL 28 91003, File:
Members of the CRA Board
From: Frank K. Rollason
Executive Director
Subject: Ratify Design
Work Authorized by Prior CRA
Executive Director via Work Order
No. 03 Issued 12/28/00
References:
Enclosures:Resolution,Workorder ##3
NOTE: THE RECOMMENDATION MEMO AND THE RESOLUTION TO BE VOTED UPON IS IMMEDIATELY
BEHIND THIS COVER MEMO. ALL OF THE DOCUMENTS MENTIONED IN THE JUSTIFICATION BELOW
ARE TABBED AS ADDENDUM "A".
RECOMMENDATION:
This item was deferred from the April 28, 2003 Board Meeting. It is respectfully recommended that the item be
approved.
is ! JUSTIFICATION:
This item was deferred by the Board at its April 28, 2003 Board meeting. In the interim, I have performed
additional research has been performed and verified that CRA Work Order No. 03, in the amount of $102,890.00
(copy attached), was issued on December 28, 2002. The work order requested engineering design and
construction documents for Phase III of the 9th Street Pedestrian Mall. This phase of the project encompasses
extension of the 9►h Street Pedestrian Mall streetscape from NW 2nd to NW 3rd Avenue. Metric Engineering
completed the design in a timely and satisfactory manner and its construction documents formed the basis for a
successful "Request for Bids" as authorized by Resolution No. SEOPW/CRA R-01-46, passed on May 21,
2001 (copy attached). Bids for construction were accepted and, as authorized by Resolution No. SEOPW/CRA
R-02-132, passed on July 29, 2002 (copy attached), a contract for construction was awarded to Community
Asphalt Corporation. As authorized by Resolution SEOPW/CRA R-02-132, I executed this contract on April
25, 2003. Notice to proceed was issued on May 5, 2003 and completion of the Phase III improvements is
scheduled for September 5, 2003.
Extensive review has failed to yield any documents reflecting Board authorization to issue Work Order No. 03 for
the Phase III design. Research did, however, reveal that Resolution No. SEOPW/CRA R-01-47, passed by the
Board on May 21, 2001 (copy attached), authorized the firm of Wallace Roberts & Todd to perform architectural
and engineering services for Phase II of the 9'h Street Pedestrian Mall for an amount not to exceed $120,060.
This phase is separate from that under contemplated by Work Order No. 03. In addition, SEOPW/CRA
Resolution No. R-98-15, passed on June 30, 1998 (copy attached), authorized the CRA Executive Director to
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SEOPW/CRA,.
03- 71
apply for an EDA Grant in the fount of $3 million for the purpose of fundinnqualified commercial development
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activity in the NW 3rd Avenue Business Corridor from NW 8th Street to NW 14th Street, and along NW 8th Street
from NW 3rd Avenue to NW 4th Avenue. There is, however, no evidence that this direction was acted on, or that
a grant application was ever submitted. On May 21, 2001, the Board passed Resolution No. SEOPW/CRA_ R-01-
48 (copy attached) authorizing the CRA to piggy back on the City of Miami's contract with Metric Engineering to
provide a detailed scope of services and work plan along the 3rd Avenue Business Corridor from NW 8th Street to
NW 14 Street. Finally, Resolution No. SEOPW/CRA R-01-80 (copy attached), passed on June 25, 2001,
authorized Metric Engineering to provide additional services in connection with the 3rd Avenue Extension of the
9th Street Pedestrian Mall in an amount not to exceed $105,000. The project description provides that"fthe CRA]
is proposing the extension of the Ninth Street Mall decorative sidewalks and intersection improvements to NW 3rd
Avenue. The proposed streetscape improvements will extend North and within the NW 3rd Avenue Right of Way
from the intersection with NW 9th Street to and including the intersection with NW 11th Street".
Research and discussion with CRA staff and Metric Engineering revealed that a prior administration made a
decision to issue CRA Work Order No. 03 to Metric Engineering without identified funding or Board authorization.
Metric did the work, but received no payment "for a long time." Subsequent to the Board's passage on June 25,
2001 of Resolution No. SEOPW/CRA R-01-80, staff swapped the $105,000.00 dollars authorized to pay Metric for
design work for the NW 3rd Avenue Extension to the 9th Street Mall and paid Metric for the work they performed
under Work Order No. 03. No work order was ever issued to perform the scope of services authorized under
Resolution No. SEOPW/CRA R-01-80.
In summary, this issue is very confusing and convoluted to say the least. It appears that for whatever reason
design work for Phase III of the project was implemented without prior Board approval. I have verified that Metric
performed the work, that they have been paid $96,744.50 from funds allocated to another portion of the project,
and that a balance of $6,145.00 is due, under Work Order No. 03. This resolution ratifies the issuance of Work .
Order No. 3, the payments made thereunder, and authorizes the closing out of the contract.
Again, it is my recommendation that the attached resolution be approved by the Board of Directors to bring
closure to this issue.
FUNDING SOURCE: CDBG Capital Improvements
ACCOUNT NUMBER: 799126.452502.6.930
FKR/jhv
SEOPW/CRA
Page 2 of 2
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of Mumi
COMMUNITY REDEVELOPMENT AGENCY
SEOPW CRA
• AGENDA ITEM
FINANCIAL INFORMATION FORM
CRA Board Meeting.Date:
JUL 28, 2003
CRA Section: Enginering & Construction
Brief description of CRA Agenda Item:
ITEM 14
JUL 2 8 2003
Payment to Metric Engineering for General Engineering Services related
to the 3rd Avenue Extension to the 9th Street Pedestrian Mall.
Project Number (if applicable): 799126-
Community Development Block Grant-
- - Capital Improvements
YES, there are sufficient funds in Line Item:
Index Code: 452502 Minor: 930 Amount: $6,145.50
NO (Complete the following source of
funds information):
Amount budgeted in the line item:
$ 102,890.00
Balance in the line item:
$ 96,744.50
Amount needed in the line item:
$ 6,145.50
Sufficient funds will be transferred from
the following line items:
ACTION ACCOUNT NUMBER
TOTAL
Project No./Index/Minor
Object
From
$
To
$
From
$
To
$
Comments:
Approved by: y��:`� Date: %Z[ -�
CRA Executive Director/Designee
APPROVALS
CRA Accounting Section CRA n
Verified -by: Verified by:
Date : % /r�/ G� Date: aSEO W/CaA
0)3- 71
iCITY OF MIAMI, FLORIDA IS
INTER -OFFICE MEMORANDUM
Honorable Arthur E. Teele, Jr., Chairman DATE: April 16, 2003 FILE:
& Members of the CRA Board SUBJECT.
Ratification - Metric Engineering
Design Work
FROM: REFERENCES:
ZrankV.11ason 4/28/03 CRA Board Agenda
Executive Director ENCLOSURES:
Community Redevelopment Agency
RECOMMENDATION:
It is recommended that the Board of Directors approve the attached Resolution ratifying..
the the action by a CRA Administration authorizing Metric Engineering to perform the
design and provide signed and sealed plans per Work Order No. 03 issued December 28,
2000, for the 9th Street Pedestrian Mall between NW 2nd and 3rd Avenues in the amount
of $102,890.00.
JUSTIFICATION:
Research has revealed that Metrie'Engineering was issued, Work Order No. 03 by a CRA
Administration, without Board approval, to perform the design work and provide signed
and sealed plans for the stretch of the 9th Street Pedestrian Mall -between NW 2nd and
3rd Avenues. The work was completed and accepted by the CRA. In addition, the
construction job was put out to bid and awarded to Community Asphalt to perform the
work and their contract is in the process of being executed. Also, please be advised that
payments in an approximate amount of $96,000.00 have already been made to Metric
Engineering leaving a balance due of approximately $6,000.00.
FUNDING SOURCE: CDBG Capital Improvements
ACCOUNT NUMBER: 799126.452502.6.930
FKR:sg
SEOPW/CRA
03-. 71
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DATE: December 4, 2000
ITEM 14
JUL, 2 8 2003
Insr nen..va4mvan..,ae.:e `..u,RRX++i.n:biVA:•PMRn
City of Miami Community Redevelopment Agency
TO: Manuel Benitez, P.E.
President
Metric Engineering, Inc.
FOR Non- Exclusive Professional Services
PROJECTNO. 104.035
COMPLETION OF 9TR STREET PEDESTRIAN MALL - PHASE III
Work Order Number: 03
WORK ORDER FOR CONCEPTUAL PLANNING SERVICES
Pursuant to a request from the Miami CRA, the Metric Engineering, Inc., (the "Consultant") proposes
and agrees to perform professional services (the "service" or the "work") within the attached schedule
for Community Redevelopment Projects and Programs and pursuant to the applicable scope, terms and
conditions of the - attached consulting services agreement entered into by the Consultant and (CRA), . for
providing miscellaneous professional services to the City of Miami, Community Redevelopment
Agency in the Non-exclusive Professional Services Agreement, City of Miami, Contract &
Resolution Number 99-708, approved on January 4, 2000.
SCOPE OF WORK
DESCRIPTION Vnerr
Schematic Design.
$
3 ,500.00
Roadway Plans
S
33 330.00
TrafficControl Plans
$
1,655.00
Ublity Coordination
$
5120.00
LightingLightng Plans
S
6140.00
Subconsultant Schematic Design
$
121,500.00
Subconsultant Design Development .
S
12 500.00
Subconsultant Construction Documents
Subconsultant Bidding Assistance
$
S
25,000.00
3 125.00
TOTAL
$
102 890.00'
SEOPW I CRA
03-e. 71
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Project # 104.035
*-Ninth Street
-)Vork Order # 3
Page 2 - Cont'd
Time Frame The work is to be completed not later than One (1) Year from the signed date of
this Work'Order by the Consultant and City of Miami, Community
Redevelopment Agency (CRA).
Estimated Cost: Do not exceed the described above fees, unless otherwise agreed to by the City of
(Compensation) Miami, Community Redevelopment Agency (CRA).
Project Number Individual Projects to be assigned
Approved and Agreed to:
Dipak M. Parekh,
i
Metric Engineering, Inc., Authorized Represe
6MYClocument\work order planning services P104.0352 wo # 3
%7,171do'o
01/02/01
Date
2
SEOPW/CRA
o) 3 - . 71
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COST PROPOSAL SUMMARY
Description:
City of Miami
Metric Engineering, Inc.
13M S.W.136th Street, Suite Wo
NW 9th Street Pedestrian mall
Miami, Florida 33186
C.I.P Project No.: TBD
(305)235-5098
Professional
Cost
Average
NO. / ACTIVITY
Project Manager
Engineer
Engineer
Technician
Hours
For
Activity.
Hourly
Rate
$100.00
$90.00
$70.00
.00
Schematic Design
8
16
12
8
44
$3,520.00
Roadway Plans
50
72
144
214
480
$33,330.00
Traffic Control Plans
2
4
7
11
24
$1,656.00
UVIMY Coordination
'
6
12
24
.32
74
$5,120.00
Lighting Plans
4
12
32
44
92
$6,140.00
i
TOTAL MANHOURS
TOTAL SALARY COSTS
70
1161
249
309
714
$7 000.00
$10 440.00
$15 330.001
$16 995.QO':€:::€:€::=:::
$49 765.00
$69.70
TOTAL CONTRACT FEE
compurAnON
(Check Appropriate Box)
Other Costs:
[XJ Initial Estimate
a) Post Design Services (Upset Limit Fee)
PM 12 hrs 0 $100.0011
$1,600.00
Total Activity Salary
Costs
$49,765.00[
J Revision No. 1
[ ] Revision No. 2
PE 36 hrs ® $ 90.00A
ENGR. 72 hrs ® $ 70.00i
3600.00
5760.Ob
Suboonsultant Services (WRT)
$53,125,00
If revised estimate, give reason
for revisions:
Subconsultant (WRT)
9375.00
Subtotal (Lump Sum Services) a
$102,890.00
$20,335.00
b)Roadway Reconstruction (Optional Services)
1
.PM 20 hra 0 $100.001
$2,000.00
PE 30 hrs 0 $ 90.00A
2700.00
ENGR. 60 hrs 0 $ 70.00/
4200.00
TECH. 80 hrs.O $ 55.00A
4400.00
$13,300.00
c) Subconsultant Services .
Schematic Design
$12,500.00
Design Development
12500.00
Revised by.
Construction Documents 25000.00
Bidding Assistance
3125.00
$53,125.
Prepared By: Manuel Benitez, P.E.
Date: 10/25/00 .
N:VCONnWTV ty d MamA1412C NMh SL Phase H&GOM PMPosal.123
E
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S LE COPY
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lei RESOLUTION NO. SEOPW/CRA J 46
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A RESOLUTION OF THE SOUTHEAST OVERTOWN/PARK
WEST COMMUNITY REDEVELOPMENT AGENCY (THE
"CRA") AUTHORIZING THE CRA I) .TO PUBLISH NOTICE
AND REQUEST BIDS FOR A GENERAL CONTRACTOR TO
CONSTRUCT THE NW 3an AVENUE EXTENSION TO THE 9TH
STREET PEDESTRIAN MALL, AND II) TO SELECT THE
LOWEST QUALIFIED BIDDER FROM AMONG SUCH
GENERAL CONTRACTORS SUBMITTING QUALIFYING
BIDS.
WHEREAS, the City of Miami approved and adopted the Southeast
Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82-
755 and 85-1247 (the "Redevelopment Plan"); and
WHEREAS, the CRA is responsible for carrying out community redevelopment
activities and projects in the Southeast Overtown/Park West Redevelopment Area (the
"Redevelopment Area") established pursuant to the Redevelopment Plan; and
WHEREAS, the CRA desires to i) to publish notice and request bids for a general
contractor to construct the NW 3 Avenue extension to the 9 Street Pedestrian Mall, and
ii) to select the lowest qualified bidder from among such general contractors submitting
qualifying bids.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF P&AMI, .
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are incorporated herein as if fully set forth in this Section.
Section 2. The CRA is hereby authorized to i) to publish notice and request
bids for a general contractor to construct the NW 3`d Avenue extension to the 90' Street
Pedestrian Mall, and ii) to select the lowest qualified bidder from among such .general
contractors submitting qualifying bids.
Section 3. The resolution shall be effective upon its adoption.
PASSED AND ADOPTED on this 2 4 � day of N,a1 2001.
SEOPW/CRA
03- 71
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APPROVED A1S ORM
AND CORRECT' JE
NGAI #1041079 vi
B
Arthur �.Teele, Jr., Chairman
SEOPW/CRA
2 0 3 - 71
SEOPW/CRA ITEM 9.
jSWPW/CRA
RESOLUTION NO. V 2 — 132
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SOUTHEAST, OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY.("CRA") AUTHORIZING THE
EXECUTIVE. DIRECTOR TO ACCEPT THE BID PROPOSAL
SUBMITTED BY COMMUNITY ASPHALT CORPORATION
FOR THE NORTH WEST 3p" AVENUE EXTENSION OF THE
NORTH WEST 9n' STREET PEDESTRIAN MALL - PHASE
III PROJECT, FOR AN AMOUNT NOT TO EXCEED
$1,438,167.90; . AUTHORIZING . THE EXECUTIVE
DIRECTOR TO AWARD THE BID TO COMMUNITY
ASPHALT CORPORATION, SUBJECT TO THE
AVAILABILITY OF FUNDS AND SUBJECT TO THE CRA
COMPLYING WITH COMMUNITY DEVELOPMENT FUNDING
SOURCE RULES FOR THE USE OF COMMUNITY
DEVELOPMENT. BLOCK GRANT ("CDBG") FUNDS FOR
THE PROJECT; AND REQUESTING THE CITY ATTORNEY
TO PREPARE THE CONTRACT DOCUMENTS REQUIRED
FOR THE TRANSACTION DESCRIBED BY THIS
RESOLUTION.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD'OF DIRECTORS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY.
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are incorporated herein as if fully
set forth in this Section.
Section 2. The Board of Directors authorizes the
Executive Director to accept the bid proposal submitted by
'Community Asphalt Corporation for the North West 3rd. Avenue
Extension of the North West 9th Street Pedestrian Mall - Phase
SEOPW / CRA
o)3— 71
III Project, for an amount not to exceed .$1,438,167.90, and
further authorizes the Executive Director to award the bid -to
Community Asphalt Corporation, subject to the availability of
funds and subject to :the CRA complying with. community
development funding source rules for the use of Community
Development Block Grant ("CDBG") Funds for the project.
Section 3. The City Attorney is requested to prepare
the contract documents required for the transaction described by
this resolution.
Section 4. The resolution shall be effective
immediately upon its adoption.
PASSED AND ADOPTED this 29th day of July 2002.
ATTEST:
PRISCILLA A. THOMPSON,
CITY CLERK
APPROVED AS TO FORM
AND CORREC_12Wn :
VATT
0 RM
ILAJI
LLO,EY
CRA R-02-132: ELF
ARTHUR E. TEELE, JR., CHAIRMAN
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FILE COPY
RESOLUTION NO. SEOPW/CRA J 1 47
ITEM 8C
A RESOLUTION OF THE BOARD OF DIRECTORS, OF THE
SOUTHEAST OVERTOWN/PARK WEST 'COMMUNITY
REDEVELOPMENT. AGENCY (THE "CRA") AUTHORIZING,
THE CRA TO ENGAGE WALLACE ROBERTS & TODD, LLC
("WRT-'), AN ENGINEERING FIRM ON THE CITY OF
MIAMI'S APPROVED VENDORS LIST, TO PROVIDE
ARCHITECTURAL AND ENGINEERING SERVICES IN
CONNECTION WITH THE EXTENSION OF THE 9TH STREET
PEDESTRIAN MALL, INCLUDING, BUT NOT LIMITED TO:
CONSTRUCTION OF AN OBSERVATORY/ LIGHTING
TOWER, PROFESSIONAL - PLANNING AND DESIGN
SERVICES TO PREPARE PRELIMINARY LAND USE PLANS
(PHASE ONE LAND USE PLAN) AND PRE -SCHEMATIC SITE
AND ARCHITECTURAL PLANS AND CONCEPTUAL
ELEVATIONS (PHASE TWO DESIGN GUIDELINES), FOR THE
PROPOSED OVERTOWN CULTURAL AND TECHNOLOGY
CENTER WITHIN THE REDEVELOPMENT AREA, AT A
TOTAL COST NOT TO EXCEED $120,000.00, SUBJECT TO
THE AVAILABILITY OF CDBG FUNDS FROM ACCOUNT
NOS. 799126.456262.979 AND 799126.456283.979; FURTHER
AUTHORIZING THE CRA TO AND ENTER INTO AN
AGREEEMENT WITH WRT ON THE SAME TERMS AND
CONDITIONS AS CONTAINED IN THAT CERTAIN
PROFESSIONAL SERVICES AGREEMENT (GENERAL
ARCHITECTURAL SERVICES), DATED SEPTEMBER 28, 1999, .
BY AND BETWEEN THE CITY OF MIAMI AND WRT AND IN
A FORM ACCEPTABLE TO THE CITY ATTORNEY TO
EFFECTUATE THE FOREGOING.
WHEREAS, the City of Miami approved and adopted the Southeast
Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 99-
708 (the "Redevelopment Plan"); and
WHEREAS, the CRA is responsible for carrying out community redevelopment
activities and projects in the Southeast Overtown/Park West Redevelopment Area (the
"Redevelopment Area") established pursuant to the Redevelopment Plan; and
WHEREAS, the CRA desires to engage Wallace Roberts & Todd, LLC toXrovide
architectural and engineering services in connection with the extension of the 9 Street
Pedestrian Mall, including but not limited to: construction of an observatory/lighting
tower, professional planning and design services to prepare Preliminary Land Use Plans
(Phase One Land Use Plan) and Pre -Schematic Site and Architectural Plans and
Conceptual Elevations (Phase Two Design Guidelines), for the proposed Overtown
Cultural and Technology Center within the Redevelopment Area.
SEOPW / CRA
03- 71
ITEM 8C
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CON9VIUNITY REDEVELOPMENT AGENCY OF .THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are incorporated herein as if fully set forth in this Section.
Section 2. The CRA is hereby authorized to engage Wallace Roberts & Todd,
LLC to provide architectural and engineering services in connection with the extension of
the 9"' Street Pedestrian Mall, including but not limited to: construction of an
observatory/lighting tower, professional planning and design services to prepare
Preliminary Land Use Plans (Phase One Land Use Plan) and Pre -Schematic Site and
Architectural Plans and Conceptual Elevations (Phase Two Design Guidelines), for the
proposed Overtown Cultural and Technology Center within the Redevelopment Area, at a
total cost not to exceed $120,000.00, subject to the availability of CDBG funds from
account numbers 799126.456283.979 and 799126.456262.979.
Section 3. The CRA is authorized to enter into an agreement with Wallace
Roberts & Todd, LLC on the same terms and conditions as contained in that certain
Professional Services Agreement (General Architectural Services), dated September 28,
1999, by and between the City of Miami and WRT, attached hereto as Exhibit A, and in a
form acceptable to the City Attorney, to effectuate the foregoing.
Section 4. This resolution shall be effective upon its adoption.
PASSED AND ADOPTED on this 21 sc day of May, 2001.
4w
..�.�
Artha E: Teele, Jr., Chairman
ATTEST:
APPROVED AS TO FORM
AND CORRECTNESS: ,
•
SEOPW/CRA
03- 71
•
RESOLUTION NO.SEOPW/Gh 9 8 -
A RESOLUTION AUTHORIZING THE EXECUTIVE
DIRECTOR OF THE COMMUNITY. REDEVELOPMENT
AGENCY ("CRA") TO PREPARE AND APPLY TO THE
UNITED STATES ECONOMIC DEVELOPMENT
ADMINISTRATION ("EDA") FOR A $3 MILLION GRANT
FOR THE PURPOSE OF FUNDING QUALIFIED
COMMERCIAL DEVELOPMENT ACTIVITY IN THE NW
3RD AVENUE BUSINESS CORRIDOR, FROM NW 8TH
STREET TO NW 14TH STREET, AND NW 8TH STREET
FROM NW 3RD AVENUE TO NW 4TH AVENUE.
WHEREAS, pursuant to Resolution 98-592 adopted on June 9, 1998, the
City of Miami Commission designated NW 3:d Avenue, from NW 8th Street to
NW 10th Street and NW 8th Street from NW 3=d Avenue to NW 4th Avenue as a
"Priority Pilot Project" ("Project"), and
WHEREAS, the Project is intended to encourage commercial
developments by providing financial assistance and infrastructure
improvements for new and expanding businesses; and
WHEREAS, the United . States Economic Development Administration
provides . funding support to qualified commercial projects within the inner city
areas,
...WHEREAS, the CRA intends to promote and support new commercial
developments by providing funding to qualified businesses;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF
MIAMI, FLORIDA.
•
SEOPW/CRA
°)3- '71
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Section 1. The recitals and findings contained in the Preamble to this
Resolution are incorporated herein as if fully set forth in this Section.
Section 2. The Executive Director of the Community Redevelopment
Agency is hereby authorized to prepare and apply to the United States Economic
Development Administration ("EDA") for a $3 million grant for the purpose of
funding qualified commercial development activity in the NW 3=d Avenue
Business Corridor, from NW 8th Street to NW 14th Street, and NW 3rd Avenue to
NW 40, Avenue.
Section 3. This Resolution will be effective immediately upon its
adoption.
PASSES AND ADOPTED on this3 0 th day of June 1998.
•
Walter J.
Clerk
APPROVED AS TO FORM
AND CORRECTNESS:
Holland & Knight.; LLP
CRA Legal Counsel
0 I\
4�
Arthur E. Teele Jr., an
.
2 SEOPW/CRA
9 3 - 71
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FIkE
Cap
SEOPW/CRA ITEM
RESOLUTION NO. SEOPW/CRA 01 ' 48.
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE COMMUNITY REDEVELOPMENT AGENCY ("CRA")
AUTHORIZING THE 'CRA TO PIGGY BACK OFF THE.
CITY OF MIAMI'S (THE "CITY") CONTRACT WITH
METRIC ENGINEERING, Iat, AN ENGINEERING FIRM
ON THE CITY APPROVED LIST OF PROFESSIONAL
CONSULTANTS AND FURTHER TO NEGOTIATE AN.
AGREEMENT IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY WITH DETAILED SCOPE SERVICES AND
WORK PLAN TO BE SUBMITTED AND, APPROVED BY
THE BOARD AT THE NEXT CRA BOARD MEETING.
WHEREAS, the City. of Miami approved and adopted the
Southeast Overtown/Park West Community Redevelopment Plan
Pursuant to Resolution Nos. 82-755 and 85-1247 -(the
"Redevelopment Plan"); and
WHEREAS, the City of Miami approved and adopted the
designation of NW 3rd Avenue [D.A. Dorsey Way] from NW 8th Street
to approximately NW 14th Street as the Historic Overtown Priority
Business Corridor (the "Corridor") pursuant to City Resolution
No. 98-592; and
WHEREAS, the CRA was authorized to promote and support
commercial developments along the NW 3rd Avenue Corridor by
constructing new infrastructure improvements and other amenities
necessary for the new and existing businesses in the Corridor
pursuant to CRA Resolution SEOPW/CRA 98-14; and
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WHEREAS, the CRA was authorized to prepare and apply to the
United States Economic Development Administration ("EDA") for a
$3 million grant for the purpose of funding qualified commercial
development activity in' the NW 3rd Avenue Corridor pursuant to
CRA Resolution No. SEOPW/CRA 98-15; and
WHEREAS, the CRA desires to piggy back off the City of
Miami's contract with Metric Engineering, an engineering firm of
the City of Miami's approved list of professional consultants;
and
WHEREAS, the CRA desires to provide a detailed. scope of
services and . work plan to be submitted and approved by the CRA
Board at the next Board meeting; and
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI,,
FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The Board of Directors of the CRA hereby
authorizes the CRA to piggy back off the City of Miami's
contract with Metric Engineering, an engineering firm of the
City of Miami's approved list of professional consultants.
Page 2 of 3
SEOPW/CRA
°J 3 - 71
. Section 3. The Board of Directors of the CRA hereby
authorizes the CRA Executive Director. to negotiate an agreement
in a form acceptable to the City Attorney, providing a detailed.
scope of services and work plan, all to be submitted and
approved by the CRA Board at the next Board meeting.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 21st day of May 2001.
ATTEST:
Walter J. Foeman
City Clerk
APPROVED AS . FORM
AND COR NE .
hello
40 it ttorney
Arthur E. Teele, Jr., Chairman
Page 3 of 3
SEOPW/CRA
03- 71
0
SEOPW AND OM-NI/CRA
CITY CLERK' S REPORT
MEETING DATE: May 21, 2001 Page No.18
ITEM 8-d
r
Direction to the Executive Director of the CRA: by
Vice Chairman Winton to have clear recommendations
and background information in the backup
documentation for CRA agenda material.
A RESOLUTION OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY (THE "CRA")
AUTHORIZING THE CRA TO PIGGY BACK OFF
THE CITY OF MIAMI'S CONTRACT WITH METRIC
ENGINEERING, INC., AN ENGINEERING FIRM ON
THE CITY OF MIAMI'S APPROVED LIST OF
PROFESSIONAL CONSULTANTS, IN AN AMOUNT
NOT TO EXCEED THE CONTRACT, WITH
DETAILED SCOPE OF SERVICES AND WORK
PLAN TO BE SUBMITTED AND APPROVED BY
THE BOARD AT THE NEXT MEETING; FURTHER
AUTHORIZING THE CRA EXECUTIVE DIRECTOR.
TO EXECUTE SAID CONTRACT AND TO ISSUE
NOTICES TO PROCEED PURSUANT TO ANY
SCOPE OF WORK RELATING TO THE N.W. 31w
AVENUE [D.A. DORSEY WAY] EXTENSION TO
THE 9TH STREET PEDESTRIAN MALL.
SEOPW/CRA R-0148
MOVED: WINTON
SECONDED: GORT
UNANIMOUS
SEOPW / CRA
03- 71
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ITEM 10
RE.SOLUTION NO. SEOPW/CRA O 1 - 80
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE
CRA TO ENGAGE METRIC ENGINEERING, INC., AN
ENGINEERING FIRM ON THE CITY OF MIAMI'S
APPROVED LIST OF PROFESSIONAL CONSULTANTS,
TO PROVIDE ADDITIONAL SERVICES IN CONNECTION
WITH THE NW 3RD AVENUE (D.A. DORSEY WAY)
EXTENSION TO THE 9n STREET PEDESTRIAN MALL;
IN AN AMOUNT NOT TO EXCEED $105,000.00, AND
ON THE SAME TERMS AND CONDITIONS AS THE
EXISTING AGREEMENT BETWEEN THE CITY OF MIAMI
AND METRIC ENGINEERING, INC., WITH DETAILED
SCOPE OF SERVICES AND WORK PLAN AS PROVIDED
IN EXHIBIT "A AND FURTHER AUTHORIZING THE
CRA EXECUTIVE DIRECTOR TO EXECUTE A CONTRACT
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
FOR SAID PURPOSE AND TO'ISSUE NOTICES TO
PROCEED PURSUANT TO ANY SCOPE OF WORK
RELATING TO THE NW 3' AVENUE (D.A. DORSEY
WAY) EXTENSION TO THE 9' STREET PEDESTRIAN
MALL.
WHEREAS, the City of Miami approved and adopted the
designation of NW 3rd Avenue (D.A. Dorsey Way) from NW 8th Street
to approximately NW 14th Street as the Historic Overtown Priority
Business. Corridor (the "Corridor") pursuant to City Commission
Resolution 98-592; and
WHEREAS, the CRA was authorized to promote and support
commercial development along the Corridor by constructing new
infrastructure improvements and other amenities necessary for
SEOPW/CRA
03- 71
•
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the new and existing businesses in the Corridor pursuant to-CRA
Resolution SEOPW/CRA 98-14; and
WHEREASE, the CRA was authcrized to prepare and apply to
the United States Economic Development Administration for a $3
Million grant for the purpose of funding qualified commercial
development activity in the Corridor pursuant to CRA Resolution
SEOPW/CRA 98-15; and
WHEREAS, the CRA desires to 'engage Metric Engineering,
Inc., an engineering firm on the City of Miami's approved list
of professional consultants, in an amount not to exceed
$105,000.00 to provide additional services in connection with
the Corridor as -detailed on Exhibit A; and
WHEREAS, the CRA desires to execute an agreement with
Metric Engineering, Inc., for said purpose and to issue notices
to proceed with any scope of work relating to the NW 3rd Avenue
(D.A. Dorsey Way) extension to the 9th Street Pedestrian Mall
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in
the Preamble to this Resolution are incorporated herein as if
fully set forth in this Section.
Page 2 of 4
SE®PW/CRA
03- 71
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Section 2. The Board of Directors of CRA hereby
authorizes the CRA to engage Metric Engineering, an engineering
firm on the City of Miami's approved list Df professional
consultants to provide additional services' in connection with
the NW 3rd Avenue (D.A. Dorsey Way) extension to the 9c1' Street
Pedestrian Mall, in an amount not to exceed $105,000.00 and on
the same terms and conditions as the existing agreement between
the City of Miami and Metric Engineering, Inc., with the scope
of services and work plan as detailed on Exhibit A.
Section 3. The Board of Directors of CRA hereby
authorizes the CRA's Executive Director to execute an agreement
with Metric Engineering, Inc. for said purpose, in a form
acceptable to the City Attorney, and to issue notices to proceed
with any scope of work relating to the NW 3rd Avenue (D.A,. Dorsey
Way) extension to the 9th Street.Pedestrian Mall.
Section 4. This Resolution shall be effective upon.
its adoption.
PASSED AND ADOPTED on t
AR
25t,h day of June, 2001.
E. TEELE, JR.,
Page 3 of 4
SEOPW/CRA
0 3 - 71
ATTEST:
WA ER J. FOEMAN
• CITY CLERK
APPROVED IT E P ROV 7Z
A j 0
RO VILARELLO
,.WCI ATTORNEY
CORRECTNESS:
Page 4 of 4 SEOPW/CRA'
03- 71
WMETRIC ENGII&ERING, INC,
CONSULTING ENGINEERS - PLANNERS - SURVEYORS
13940 S.W.136 STREET SUITE 200 MIAM1, FLORIDA 33186
PHONE: (306) 235-5096 FAX: (305) 251-5894
File: Contract
April30, 2001
CITY OF MIAMI
Community Redevelopment Agency
300 Biscayne Blvd. Way, Suite 430
Miami, Florida 33131
Attention: Mr. Dipak M. Parekh
Executive Director
Reference: PROPOSAL - "NW 3rd AVENUE IMPROVEMENTS"
(From NW 9"' St. to NW I Ith Street)
City of Miami, Florida
Dear Mr. Parekh:
We thank you for the opportunity to participate in the design of the proposed"
streetscape improvements for the referenced project. Enclosed for your review avid --
approval is a copy of the proposed Scope of Services and associated fees for ,this
project. We would be happy to meet with you and discuss the terms of this proposal to
ensure that it properly reflects the work effort expected.
Should you have any questions, comments or require additional information,, please let
us know at your earliest convenience.
Sincerely,
METRIC ENGINEERING, INC.
MANUEL BENITEZ, P.E.
Vice President
MB f;m
Copy: John King, P.E.( Civil-Cadd)
Contract File
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SEOPW / CRA
03- 71
CITY OF MIAM1
Community Redevelopment Agency
PROPOSAL
for
"NW 3rd AVENUE IMPROVEMENTS"
(From NW 9t' St. to NW I Ith Street)
City of Miami, Florida
The City of Miami Community Redevelopment Agency (Client) is,proposing the extension of the
Ninth Street Mall decorative sidewalks and intersection improvements to NW 3 d Avenue. The
proposed streetscape improvements will extend North and within the NW 3nd Avenue Right of
Way from the intersection with NW 9t' Street to and including the intersection with NW 11 m
Street. Metric Engineering, Inc. (Engineer) will design the proposed improvements in
accordance with the following Scope of Services:
TASK 1: ROUTE SURVEY.
a) The Engineer will conduct a Route Survey within the project limits described above to
include the following:
b) Location of all utility castings, limits of existing pavement, medians, curbs, sidewalks, trees .
and all other significant above ground features for the entire width and length of the affected
right-of-way(s). Survey baseline/centerline will be established along the route with stationing
proceeding south to north and west to east.
c) The route survey will be conducted under the direction of; and certified by, a Professional
Land Surveyor registered in the State of Florida.
TASK 2: DATA COLLECTION & UTILITY COORDINATION
a) The Engineer will submit a written request for utility information (record as -built) to the
appropriate utility companies (i.e.: FPL, Belisouth, MDWASD, etc.). In addition, the
Engineer will coordinate with F.P. & L. assuming that overhead electrical lines will be
relocated underground in order to facilitate the proposed streetscape improvements.
b) The Engineer will review and analyze information received from the utility companies,
combine with the final route survey and prepare engineering base maps for final design.
2
SEOPW/CIA
43 - 71
TASK 3: ANALYSIS AND DESIGN
a) The Engineer will develop Schematic Design, Design Development and Construction
Documents for the proposed Streetscape improvements. The design approach will follow
thedesign concept approved for previous phases of the project, which includes sidewalk
and intersection improvements utilizing concrete unit pavers in a "beaded motif', pavement
milling and resurfacing, street lighting, traffic signage and pavement marking improvements.
The design drawings will be prepared in accordance with the latest Engineering Standards
for Design and Construction established by the City of Miami Department of Public Works.
b) The Engineer will prepare Technical Specifications for the applicable project components
following the format established by the City of Miami Department of Public Works. It is
presumed that the Client will provide standard_ front end ("Boiler Plate") and technical
specifications to the Engineer in hard and electronic formats for reference. The Engineer
will modify and supplement the standard specifications as needed to satisfy project specific
needs.
c) The Engineer will prepare an Engineer's Opinion of Probable Construction Costs for the
applicable improvements.
All drawings will be prepared using MicroStation® software and Engineer's drafting standards.
All annotations and dimensions will be provided in English units. All written documents will be
prepared in MS -Word format.
TASK 4: REGULATORY PROCESS ASSISTANCE
a) The Engineer will assist the Client in obtaining approvals from the regulatory agencies-,
having jurisdiction over the project, limited to providing the Client with the necessary sets of
construction documents and applicable calculations required by the regulatory agencies an6.
revise construction documents as needed to reflect agency review comments. This proposal
presumes that the Client will be responsible for submittal of the construction documents and
applicable permit fees to the regulatory agencies and obtaining the necessary
permit/approvals.
TASK 5: 1BIDDING SERVICES
The Engineer will assist the Client during the bidding Phase of the project, limited to:
a) Providing responses to Bidders' R.F.I.'s and clarifications of construction drawings.
b) Prepare addenda related to the construction documents, if needed.
TASK 6: CONSTRUCTION SERVICES
The Engineer will provide assistance during the construction phase of the project as follows:
a) Attend pre -construction meeting with Client and the selected Contractor.
b) Review shop drawings and evaluate the acceptability of substitute ("or equal") materials
submitted by the Contractor.
c) Respond to Requests for Information submitted by the Contractor during Construction and
issue clarification of the construction documents, if needed.
SEOPW/COA
d)3— 71
Task 7: COORDINATION MEETINGS
a) The Engineer will attend coordination meetings requested by the Client, limited to a
maximum of EIGHT (8) local meetings during all phases of the project. All meetings will be
attended by the Engineer's designated Project Manager and Projec+ Engineer. Attendance
to additional meetings will be considered additional services.
As detailed in .the attached Engineering Fee Estimate. The Engineer will submit monthly
invoices for services rendered and costs incurred in accordance with the terms and conditions
stipulated in signed agreement between Client and Engineer.
At the request of the Client, Engineer's services will be compensated based on Two Project
Segments, described as follows:
Segment One: Streetscape improvements extending North and within the NW 3rd Avenue
Right of Way from the intersection with NW a Street and terminating
approximately 150 feet south of the intersection with NW 11 "' Street.
Segment Two: Streetscape improvements starting at the terminus of Segment One and
extending North: and within the NW 3'" Avenue Right of Way to and
including the intersection with NW 11"' Street.
ASSUMPTIONS, EXCLUSIONS AND LIMITATIONS
The following services will not be required by the Client, thus excluded from the above Scope of
Services and associated fees:
a) Attendance to City Commission and County Commission meetings.
b) Improvements such as traffic studies and signalization improvements, water, sewer, drainage design.
c) Research, coordination and preparation of Legal Descriptions for Utility Easements, if required for this
project.
d) Preparation of Pollution Remediation plans, Envlronmental/Contamination site assessments and
environmental permitting, if applicable to this project.
e) Construction Contract Administration and Construction Inspections.
f) Engineering testing ( ie; Drainage Tests, Soils Borings, etc.) Services.
The Engineer will be pleased to provide a proposal for the above services, if so requested by
the Client and/or required by the regulatory agencies.
- END -
PROPOSAL
4
SEOPW / CRA
AJ3- 71
Metric Engineering, Engineering, Inc.
13940 S.W.136th Street, Suite 200
Miami, Florida 33186
(305)235-5098
COST PRt.r-'OSAL SUMMARY( SEGMENT ONE)
CITY OF MIAMI COMMUNITY REDEVELOPMENT AGENCY
NW 3rd AVENUE IMPROVEMENTS
C.I.P Project No.: TBD
NO. / ACTIVITY
—Project Manager
Professional
Engineer
Engineer
Technician
Hours
Cost
For
Activity
Average
Hourly
Rate
$100.00
$90.00
$70.00
$55.00
TASK 2; Data Collectlon/Utfi. Coord.
2
8
40
16
66
$4,600.00
TASK 3: ANALYSIS AND DESIGN
Schematic Design
8
12
20
10
50
$3,830.00
Design Development
18
40
56
40
154
$11,520.00
Construction Documents
36
80
104
80
300
$22,480.00
TASK 4: Regulatory Process Assistance
4
4
12
8
28
$2,b40.00
TASK 5: Bidding Phase Services
4
8
6
4
22
$11760.00
TASK 6: Construction Services
8
8
26
8
50
$3,780.00
TASK 7: Coordination Meetings(SIX)
24
12
12
0
48
$4.320.00
TOTAL MANHOURS
104
172
2761
1661
718
$54,330.00
$75.67
TOTAL SALARY COSTS
$10,400.00
$15.480.001
$19,320.001
$9,13o.001
Other Costs:
a) Subconsultant Services (WRT)
Schematic Design $3.000.00
Design Development 3000.00
Construction Documents 6000.00
Bidding Assistance 750.00
Construction Phase $2,250.00
$15,000.00
b) TASK 1: ROUTE SURVEY( by Metric) $3,000.00
TOTAL CONTRACT FEE
COMPUTATION
(Check Appropriate BOX)
[)q Initial Estimate
[ ] Revision No. 1
[ ] Revision No. 2
It revised estimate, give reason
for revisions:
Total Activity Salary Costs
Task 1: Route Survey
Subconsultant Services (WRT)
Total (Lump Sum Services)
Reimbursable Costs(printing, mileage, etc.) 0 511% of total
GRAND TOTAL
f
$54,330.00
$3,000.00
$15,000.00
$72,330.00
$3,616.50
$75,900.00
Revised by:
Prepared By: Manuel Benitez, P.E.
Date: 04/30/01
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COST PRvrJOSAL SUMMARY(SEGMENT TWO)
CITY OF_MIAMI COMMUNITY REDEVELOPMENT AGENCY
Metric Engineering, Inc.
13940 S.W.136th Street, Suite 200
NW 3rd AVENUE IMPROVEMENTS
Miami, Florida 33186
C.I.P Project No.: TBD
(305)235-5098
Professional
Cost
Average
NO. ! ACTIVITY
Project Manager
Engineer
En Ineer
Technician
Hours
For
Hourly
Activity
Rate
$100.00
$90.00
$70.00
$55.00
TASK 2; Data Collectlon/Utli. Coord.
2
4
12
4
22
$1,620.00
TASK 3: ANALYSIS AND DESIGN
Schematic Desl n
2
2
8
8
20
$1,380.00
Design Development._
4
8
24
16
52
$3.680.00
Construction Documents
8
16
40
40
104
$7,240.00
TASK 4: Re ulato Process Assistance
4
4
12
8
28
$2,040.00
TASK 5: Bidding Phase Services
4
8
4
2
18
$1,510.00
TASK 6: Construction Services
4
8
� '16
10
38
$2,790.00
TASK 7: Coordination Meetings(TWO)
6
41
41
0
16
$1.440.00
TOTAL MANHOURS
36
541
1201
88
298
$21,700.00
$72.82
TOTAL SALARY COSTS
$3.6W.00
$4,860.00
$8,400.00
$4,840.00
TOTAL CONTRACT FEE
eQMPUTATION
(Cheek Appropriate BOX)
Other Costs:
[XJ Initial Estimate
Total Activity Salary Costs
$21.700.00
[ J Revision No. 1
a) Subconsultant Services (WRT)
Task 1: Route Survey
$1,000.00
1
[ J Revision No. 2
Schematic Design $1,000.00
Subconsultant Services (WRT)
$5,000.00
If revised estimate, give reason
,
Design Development 1000.00
for revisions:
Construction Documents 2000.00
Total (Lump Sum Services)
$27.700.00
Bidding Assistance 250.00
Construction Phase $750.00
Reimbursable Costs(printing, mileage, etc.) ® 50Je of total
$1,385.00
$5.000.00
b) TASK 1: ROUTE SURVEY( by Metric) $1,000.00
GRAND TOTAL
$29,100.00
Revised by:
E
0
Prepared By: Manuel Benitez, P.E.
Date: 04/30/01