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Home My WebLink AboutSEOPW-CRA-R-03-0058ITEM S-1 JUL 15 2003 RESOLUTION NO. SEOPW/CRA R-0 3 r 5 8 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY (THE "CRA") APPROVING THE CRA'S CO- SPONSORSHIP OF THE "ANNUAL BACK TO SCHOOL 2003 HEALTH AND SAFETY DAY PARADE AND FESTIVAL" TO BE HELD ON AUGUST .9TH, 2003; PROVIDING FINANCIAL SUPPORT IN THE FORM OF A GRANT IN AN AMOUNT NOT TO EXCEED $25,141.00; AND AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE THE GRANT DIRECTLY TO SUPPLIERS AND VENDORS BASED ON APPROPRIATE INVOICES AND DOCUMENTATION; FUNDS TO BE ALLOCATED FROM SEOPW TAX INCREMENT FUND - "OTHER GRANTS AND AIDS" ACCOUNT CODE NO. 689001.550108.6.940 WHEREAS, the City of Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. R-82-1247 and R-85-1247 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area in accordance with the Redevelopment Plan; and ,SEOPW/CRA Page 1 of 3 ® 3- 58 ITEM S-1 ® • JUL 15 2003 WHEREAS, restoring a sense of community' and cultural unification is a stated objective of the Redevelopment Plan; and WHEREAS, in furtherance of this redevelopment objective the CRA has in the past assisted the New Providence Blue Lodge, Inc. in staging an Annual Back to School Health and Safety Day Parade and Festival; and WHEREAS, the CRA desires to continue to demonstrate its support by cosponsoring the Parade and Festival. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The Board of Directors authorizes the CRA'S co-sponsorship of the "Annual Back to School 2003 Health and Safety Day Parade and Festival" to be held on August 9th, 2003; authorizes financial support in the form of a grant in an amount not to exceed $25,141.00; and further authorizes the CRA's Executive Director to disburse Page 2 of 3 _ SEOPW/CRA 03- 58 ITEM S-1 • • JUL 15 2003 the grant directly to suppliers and vendors based on appropriate invoices and documentation. Section 3. Funds shall be allocated from SEOPW Tax Increment Fund - "Other Grants and Aids" Account Code No. 689001.550108.6.940. Section 4. This Resolution shall be effective immediately upon its adoption. PASSED AND ADOPTED this / day of July, 2003. g AR UR E. TEELE, JR., CH ATTEST: Q PRISCILLA A. THOMPSON CLERK OF THE BOARD AND CORRECTNESS: OFF !-17UERAL COUNSEL FKR:JHV:EM SFopW/CRA Page 3 of 3 0 3- 58 ITEM S-1 SOUTHEAST OVERTOWN/PARK WEST AND OMNI JUL 1 F Z03 COMMUNITY REDEVELOPMENT AGENCIES INTER -OFFICE MEMORANDUM To: Chairman Arthur E. Teele, Jr. and Date: July 7, 2003 File: Members of .the CRA Board Subject: Request to approve SEOPW Resolution to Co -Sponsor the "Annual Back to School 2003 Health and Safety Day".' From: Fran K. Rollason References: Executive Director Enclosures: Resolution, Attachments RECOMMENDATION: It is recommended that the SEOPW Board of Directors adopt the attached Resolution approving the request for the CRA's financial support of the "Annual Back to School 2003 Health and Safety Day" parade and festival, being held on August 9th, 2003, by issuing payment for the invoices submitted by vendor(s) of the event. JUSTIFICATION: Pursuant to SEOPW/CRA 02-056,. passed and adopted on May 21, 2001, the CRA Board of Directors committed financial support to the "Annual Back to School Health and Safety Day" parade and festival, which is sponsored by the New Providence Blue Lodge and was co -sponsored by the CRA. This event provides an educational and festive atmosphere for the benefit of the children within the Overtown and surrounding Communities, taking place on August 9th, 2003, at the New Providence Lodge, located at 937 N.W. 3rd Avenue. FUNDING SOURCE: SEOPW Tax Increment Fund - Other Grants and Aids ACCOUNT CODE NO. 689001.550108.6.940 FKR/EM SEOPWXRA� . 0a- 58 • V ITEM S-1 • AGENDA I&I JUG I J CCJ FINANCIAL INFORMATION FORM CITY OF MIAMI COMMUNITY REDEVELOPMENT AGENCY SEOPW CRA n JUT_ 15 00; CRA Board Meeting Date: CRA Section: Finance and Administration Brief description of CRA Agenda Item: $25,141 in funding assistance to the New Providence Blue Lodge, Inc. for the "Back -To -School 2003 Health and Safety Day" festival and Parade. Project Number (if applicable): 689001 YES, there are sufficient funds in Line Item: Index Code: 550108 Minor: 940 Amount: $25,141.00 NO (Complete the following source of funds information): Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $.`. Sufficient funds will be transferred from the following line items: ACTION I ACCOUNT NUMBER TOTAL Project No./Index/Minor Object From $ To $ From $ To $ Comments: Approved by: Date: CRA Executive Director/Designee Verified.by/ l . ' ! z�'— CRA Accounting Section r Date: APPROVALS CRA Finance Section Date: ,7 7 6-Y SEOPW/C 03— ITEM S-1 • NEW PROVIDENCE LODGE INC • BACK -TO- SCHOOL HEALTH AND SAFETY DAY JUL 15 2003 -®-Inrrnnrrrl®- .„� ..� Band Donation "ll Advertisement CRA REQUESTED ASSISTANCE FUNDING AMOUNT - SF OpW/CRA 03- 58 Ian 1 VV C_VVQ\ I VLJ 1 J- G4 1tuu rturLt UMO is krAX)Mb y44 3114 0 SCHOOL SUPLIES NEW PROVIDENCE BLUE LODGE INC. BACK TO -SCHOOL HEALTH AND SAFETY DAY 2003 Kids Grade Cost Pen 900 PK 1 -12 $0.59 Pencils 1200 PK K -12 $0.47 Paper 4800 PK K -12 $0.25 Notebooks 4800 EA 1 -12 $0.13 Crayons 900 PK K - 6 $0.33 Rulers 1200 EA 1 -12 $0.39 Folders 5400 EA 1 -12 $0.07 Journals 900 EA 1 - 12 $0.95 Markers 1200 PK 1 -12 $0.79 Glue 900 EA K-6 $0.49 Calculator 900 F-A 4 - 12 $2.29 Pencil Box 600 EA K - 3 $0.89 Canvis Binder 600 EA 6 - 12 $4,99 FOOD Hot Cog �2 CASE (1000) $112.00 Hamburger 2 CASE (1000) $436.00 Soda 2500 EACH $0.50 Hamb. & Hot Dog Buns. 200 PACK $2.75 'apkins 3 CASE $5.99 5 �tato Chips 1500 PACK $0.25 Ketchup & Mustard 12 CASE $5.00 Charcolol Lite Fluid 9 $13.69 Water 2500 EACH $0.89 Ice 25 PK $1,25 MISC. Yard Maintenance 1 $75.00 Banners & Flags -Update 4 $2,200.00 Civic Awards 6 $115.00 Portable Toilets 8 $65.00 Bus Transportation 21 $125.00 Band Donation 7 $300.00 Advertisement 1 $10,000.00 Tent(TabielChairs 616180 $1,200.00 ADMIN. New Providence Lodge 1 $1,000.00 TAXES Sales Tax TOTAL BUDGET Total $631.00 $664.00 $1,200.00 $624.00 $297.00 $466.00 $378.00 $855.00 $948.00 $441.00 $2,061.00 $534.00 $2,994.00 $11,895.00 $224.00 $872.00 $1,250.00 $550.00 $17.97 _ - $375.00 $60.00 $123.21 $2.225.00 $31.25 $5,728A3 $75.00 $2,200.00 $690.00 $520.00 $2.625.00 $2,100.00 $10,000,00 $1,200.00 $19,410.00 $500.00 $1,113.14 TOTAL COST $38,146,57 "Back -To -School 2003 Health and Safety Day" Parade SEOPW / CRA 03 58 MAY-29-2003(THU) 15:28 TECO PEOPLE GAS (FAX)305 944 3114 P.005/005 N.M. 20th STREET --IT-- � 1 � 1 1 1 �I 1\ G I BSON 1 1 PARK BOOKER T. WASHINGTON 1 1 HIGH SCHOOL END OF 1 11 PARADE 1 . 1 1 1 1 1 1 c 1 1 � \ \ n 1 1 � PROPOSED PARADE ROUTE;'"'"' BACK -TO -SCHOOL FAIR EXHIBIT "A" EET 16th TERRACE 6th STREET Sth STREET ath TERRACE 3m STREET . 12th STREET '—�-11th TERRACE !�,,��p�ummoniAETRORA 1 L N.W. 11th STREET I.r.� - VV/CRA 03- 58 r.. .f.louv� ...a...�a�.1 vwf.u•a....... VV.LV.V 1 • Irl NEW PROVIDENCEPODGE INC. MIAMI, FLORIDA UNDER THE PROTECTION OF THE MOST WORSHIPFUL UNION GRAND LODGE FREE AND ACCEPTED MASONS P.H.A. FLORIDA & BELIZE, CENTRAL AMERICA JURISDICTION, INC. DAVID WRIGHT 330 GRAND MASTER TRACY YALLEDY May 29, 200.3 Worshipful Master CURTIS SMITH Miami Community Redevelopment Agency Senior Warden 300 Biscayne Boulevard Way, Suite 309 STEVE RODRIGUEZ Miami, Florida 33131 Junior Warden RICHARD EL'AMIN New Providence Lodge 4365 P.H.A. was established in 1917 and has Secretary been a faithful resident of the Overtown Community for 86 years, supporting the SHERMAN BULLARD community in a variety of charitable contributions. Treasurer New Providence Lodge Inc. is a non-profit organization of New KEMPER MCDONALD Providence Lodge #365 whose humble charitable beginnings originated with our Senior Deacon cooperative effort to feed and cloth the homeless community of the Overtown ERIC SCARBOROGH area. Our goal is to provide our less fortunate neighbors, and their children, a Junior Deacon healthy meal, fresh clothing and a comfortable atmosphere. EARL BETHEL As a result of the supplies desired by the children who attended the feed Prelate and cloth the homeless program, the Back -to -School Health & Safety Day was DEWAYNE FORD created. The Back -to -School Health & Safety Day provides an educational and Marshall festive atmosphere for children grades K-9t' and their parents. This event frequently draws approximately 500 needy children from the Overtown area KEITH GOMEZ were they are given assorted school supplies. They have the opportunity to meet Senior Stewart various elected officials and contenders, as well as other civic personalities. The STANLEY LAMAR educational aspect of the event includes demonstrations and exhibits from the Junior Stewart Miami -Dade County Police, Fire, and Corrections and Rehabilitation Departments, the City of Miami Police Department, and other similar entities JUDE BEINAIME such as the Safe Kids Coalition. Additionally, we provided food and Tyler refreshments for the more than 700 people that participate. We also enlist the BOARD OF TRUSTEES help of Jackson Memorial Hospital to perform free health screens and conduct a Aubrey Brunson voter's registration drive. The valuable contributions of cash, time, and other James Powell donations ensured that the kids could start the school year with the necessary Willard Hart materials. The smiles on their faces were very rewarding to everyone in attendance. With the co-sponsorship of the Community Redevelopment Agency, the Back - to -School Health & Safety Day 2001 was our most successful. A Parade for the Overtown Community was added to our program. The parade began at Booker T. Washington High School, located at 1200 N.W. Oh Avenue and ended at New Providence Lodge at 941 N.W. P Avenue. NEW PRoviDENcE LODGE, INc. • P.O. Box 015733 • MiAMi, FLORIDA 33136- SEOPW/CRC 03- 58 This years Back -to -School Health & Safety Day will be held on Saturday, August 9`h 2003. We anticipate an attendance of approximately 1,500 children and their parents. The parade will start the day off at 10:00 am and will begin at the corner of N.W. 3rd Avenue and N.W. 25`1 Street and will end at Gibson Park, located at the corner of N.W. 3rd Avenue and N.W. 13"' Street. Following the parade, Grand Master David Wright of The Most Worshipful Union Grand Lodge of Free and Accepted Masons P.H.A. Florida & Belize, Central America Jurisdiction, Inc., local commissioners, and guest will then address those in attendance. New Providence Lodge, Inc. would like to once more kindly request financial assistance from the Community Redevelopment Agency to make this years Back to School Health & Safety Day as successful as the previous years. We would like to also invite you to our next planning meeting. The meeting will be held on June 7d', 2003 at 10:00 a.m., at New Providence Lodge (937 N.W. 3rd Avenue, Miami). The brothers of New Providence Blue Lodge, Inc. work diligently to support these events, we enjoy the product of camaraderie and working with the local officials, Police and Fire Departments, as well as the wonderful people of the Overtown Community, but most of this programs offer our sincerest appreciation for ensuring that our community benefits from our collective efforts. We would like to graciously request any contribution or assistance that your organization would like to donate, in order to help us in our enduring efforts to make a difference. Please make all checks payable to: New Providence Lodge, Inc. If you have any questions, concerns or need of further information, please contact Richard El'amin at 305-766-1013. Sincerely, Tracy Yalledy Worshipful Master New Providence Lodge #365 NEW PROVIDENCE LODE, INC. • P.O. Box 015733 • Mumi, FLORIDA 33136- SEOPW/CRA 0 3- 58 SPONSERS Back to School 2003 Health & Safety Day Committee: New Providence Lodge #365, Jackson Memorial Hospital, City of Miami Redevelopment Agency, City of Miami Net, Safe Kids Coalition, City of Miami Police Department, Miami -Dade Police Department, Commissioner Arthur Teele, Phi Beta Sigma,.Miami Dade Fire Rescue, Miami Dade Corrections. NEW PROVIDENCE LODGE, INC. • P.O. BOX 015733 • MIAMI, FLORIDA 33136 SEOPW / CIA 03-- 58 ITEM S-1 NEW PROVIDENCE LODGE INC 6ACK -TO- SCHOOL HEALTH AND SAFETRAY JUL 151 2003 • • • BUDGET School Supplies Quanity Individual price Total Pens 900 PK $0.59 $531.00 Pencils 1200 PK 0.47 $564.00 Paper 4800 PK 0.25 $1,200.00 Note books 4800 EA 0.13 $624.00 Crayons 900 PK 0.33 $297.00 Rulers 1200 EA 0.39 $468.00 Folders 5400 EA 0.07 $378. 00 Journals 900 PK 0.95 $855.00 Markers 1200 EA 0.79 $948.00 Glue 900 EA 0.49 $441.00 Calculator 900 EA $2.29 $2,061.00 Pencil Box 600 EA 0.89 $534.00 Canvis Binder 600 EA $4.99 $2,994.00 $11,895.00 Food Hotdogs 2 cases $112.00 $224.00 Hamburgers 2 cases $436.00 $872.00 Water 2500 0.89 $2,225.00 $3,321.00 MISC. Transportation 21 buses $125.00 $2,625.00 Band Donation 7 bands $300.00 $2,100.00 Tents 1 6 $1,200.00 $1,200.00 Entertainment 1 Muscial Truck $1,000.00 $1,000.00 Advertisement Radio $3,000.00 $3,000.00 $9,925.00 Grand Tot CRA REQUESTED ASSISTANCE FUNDING AMOUNT SEOPW/CRA U�� tf MAJOUZ) `J'44 �1 14 F. 002/002 NEW PROVIDENCE BLUE LODGE INC. BACK -TO -SCHOOL HEALTH AND SAFETY DAY 2003 0SCHO S OL UPLIES Kids Grave Cost Total Pen 900 PK 1-12 $0.59 $531.00 Pencils 1200 PK K -12 $0.47 $564.00 Paper 4800 PK K- 12 $0.25 $1,200,00 Notebooks 4600 EA 1-12 $0.13 $624.00 Crayons 900 PK K - 6 $0.33 $297.00 Rulers 1200 EA 1-12 $0.39 $468.00 Folders 5400 FA 1-12 $0.07 $378.00 Journals 900 EA 1-12 $0.95 $855.00 Markers 1200 PK 1-12 $0,79 $948.00 Glue 900 EA K - 6 $0.49 $441.00 Calculator 900 EA 4-12 $2.29 $2,061.00 Pencil Box 600 EA K - 3 $0.89 $534.00 Canvis Binder 600 EA 6-12 $4,99 $2,994.00 $11,895.00 FOOD Hot Dog 2 CASE (1000) $112.00 $224.00 Hamburger 2 CASE (1000) $436.00 $872.00 Soda 2500 EACH $0.50 $1,250.00 Hamb. & Hot Dog Buns 200 PACK $2.75 $550.00 'apkins 3 CASE $5.99 $17.97 tao Chips 1500 PACK $0.25 -- $375.00 *1 Oltc,h,up & Mustard 12 CASE $5.00 $60.00 Charcolo/ Lite Fluid 9 $13.69 $123.21 Water 2500 EACH $0:88 $2,225.00 Ice 25 PK -$1.25 $31.25 $5,728.43 misc. Yard Maintenance 1 $75.00 $75.00 Banners & Flags -Update 4 $2,200.00 $2,200.00 Civic Awards 6 $115.00 $690.00 Portable Toilets 8 $65.00 $520.00 Bus Transportation 21 $125.00 $2,625.00 Band Donation 7 $300.00 $2,100.00 Advertisement 1 $10,000.00 $10,000,00 Tent/Table/Chairs 616180 $1,200.00 $1,200.00 $19,410.00 ADMIN. New Providence Lodge 1 $1,000.00 $500.00 TAXES Sales Tax $1,113.14 TOTAL COST $38,146,57 TOTAL BUDGET "Back -To -School 2003 Health and Safety Day" Parade sEom/C 5 8 03 � u i i w wvvt i i ivy � v• LV I LVV f LVr LL Urlo kFMA)OVO 044 0114 i. ojo/ijob • • N.W. 20th STREET ' STopRT OR PAR ApF- i N.W. 16m STREET 0. f K v� Z N.N. 171h_STR£ET \ \ \ \ N.W. 16th TERRACE \ \ \ x \ � a � W \ 1 a \\` N.N. 16th STREET \ 2 rn \. c \ � I \ \ \ N.W. 1 Srh STREET \ +Y r \ 2- \ \ Q th TERRACE uD \ \ �T \ \ 14.vW._1 ath_STREET \ \ \ \ 1 \I 1\ G I BSON \ PARK BOOKER T. WASH I NGTON \ 1 N.W. 13m STREET H1GH SCHOOL 1 � 1 END OF Z 1 \ PARADE _ 1 1\ n N.W. 12th STREET 1 WWW 1 3 � � m 1 m _ 1th TERRACE PROPOSED PARADE ROUTE""`'`'�°�`"-" TRORA'` 1 N.W. 11th STREET BACK--TO-SCHOOL FAIR EXHIBIT "A" A NDrade route.don 05/29/2003 032M)l PM CR-4 0 3 — 58 • • TRACY YALLEDY May 29, 200.3 Worshipful Master CURTIS SMITH Miami Community Redevelopment Agency Senior Warden 300 Biscayne Boulevard Way, Suite 309 STEVE RODRIGUEZ Miami, Florida 33131 Junior Warden RICHARD EL'AMIN New Providence Lodge #365 P.H.A. was established in 1917 and has Secretary been a faithful resident of the Overtown Community for 86 years, supporting the SHERMAN BULLARD community in a variety of charitable contributions. Treasurer New Providence Lodge Inc. is a non-profit organization of New KEMPER MCDONALD Providence Lodge #365 whose humble charitable beginnings originated with our Senior Deacon cooperative effort to feed and cloth the homeless community of the Overtown ERIC SCARBOROGH area. Our goal is to provide our less fortunate neighbors, and their children, a Junior Deacon healthy meal, fresh clothing and a comfortable atmosphere. EARL BETHEL As a result of the supplies desired by the children who attended the feed Prelate and cloth the homeless program, the Back -to -'School Health & Safety Day was DEWAYNE FORD created. The Back -to -School Health & Safety Day provides an educational and Marshall festive atmosphere for children grades K-9`h and their parents. This event frequently draws approximately 500 needy children from the Overtown area KEITH GOMEZ were they are given assorted school supplies. They have the opportunity to meet Senior Stewart various elected officials and contenders, as well as other civic personalities. The STANLEY LAMAR educational aspect of the event includes demonstrations and exhibits from the Junior Stewart Miami -Dade County Police, Fire, and Corrections and Rehabilitation Departments, the City of Miami Police Department, and other similar entities JUDE BEINAIME such as the Safe Kids Coalition. Additionally, we provided food and Tyler refreshments for the more than 700 people that participate. We also enlist the BOARD OF TRUSTEES help of Jackson Memorial Hospital to perform free health screens and conduct a Aubrey Brunson voter's registration drive. The valuable contributions of cash, time, and other James Powell donations ensured that the kids could start the school year with the necessary Willard Hart materials. The smiles on their faces were very rewarding to everyone in attendance. With the co-sponsorship of the Community Redevelopment Agency, the Back - to -School Health & Safety Day 2001 was our most successful. A Parade for the Overtown Community was added to our program. The parade began at Booker T. Washington High School, located at 1200 N.W. 6"' Avenue and ended at New Providence Lodge at 941 N.W. 3rd Avenue. NEW PROVIDENCE LODGE, INC. ® P.O. Box 015733 • MIAMI, FLORIDA 33136 SEOPW / CRA 03- 58 • C, This years Back -to -School Health & Safety Day will be held on Saturday, August 91h 2003. We anticipate an attendance of approximately 1,500 children and their parents. The parade will start the day off at 10:00 am and will begin at the corner of N.W. 3rd Avenue and N.W. 251h Street and will end at Gibson Park, located at the corner of N.W. 3rd Avenue and N.W. 13`h Street. Following the parade, Grand Master David Wright of The Most Worshipful Union Grand Lodge of Free and Accepted Masons P.H.A. Florida & Belize, Central America Jurisdiction, Inc., local commissioners, and guest will then address those in attendance. New Providence Lodge, Inc. would like to once more kindly request financial assistance from the Community Redevelopment Agency to make this years Back to School Health & Safety Day as successful as the previous years. We would like to also invite you to our next planning meeting. The meeting will be held on June 7`h, 2003 at 10:00 a.m., at New Providence Lodge (937 N.W. 3rd Avenue, Miami). The brothers of New Providence Blue Lodge, Inc. work diligently to support these events, we enjoy the product of camaraderie and working with the local officials, Police and Fire Departments, as well as the wonderful people of the Overtown Community, but most of this programs offer our sincerest appreciation for ensuring that our community benefits from our collective efforts. We would like to graciously request any contribution or assistance that your organization would like to donate, in order to help us in our enduring efforts to. make a. difference. Please make all checks payable to: New Providence Lodge, Inc. If you have any questions, concerns or need of further information, please contact Richard El'amin at 305-766-1013. Sincerely, Tracy Yalledy Worshipful Master New Providence Lodge #365 NEW PROVIDENCE LODGE, INC. • P.O. BOX 015733 • MIAMI, FLORIDA 33136 SEOPW / CRA 03. 58 0 • • SP®NSERS Back to School 2003 Health & Safety Day Committee: New Providence Lodge #365, Jackson Memorial Hospital, City of Miami Redevelopment Agency, City of Miami Net, Safe Kids Coalition, City of Miami Police Department, Miami -Dade Police Department, Commissioner Arthur Teele, Phi Beta Sigma, Miami Dade Fire Rescue, Miami Dade Corrections. NEW PROVIDENCE LODGE, INC. • P.O. BOX 015733 ® MIAMI, FLORIDA 33136 SE®FW / CRA 03- 58