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Home My WebLink AboutSEOPW-CRA-R-03-00550 ITEM 12 • • 05/04/.03 RESOLUTION SEOPW/CRA R- 0 3 _ 55 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST (SEOPW) COMMUNITY REDEVELOPMENT AGENCY (CRA), AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO AN AGREEMENT, ON AN EMERGENCY BASIS, WITH T.Y. LIN INTERNATIONAL/H.J. ROSS, IN A FORM ACCEPTABLE TO GENERAL COUNSEL, TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE PREPARATION OF CONSTRUCTION DOCUMENTS AND CONSTRUCTION PHASE SERVICES FOR THE PROJECT ENTITLED: "GRAND PROMENADE INTERIM IMPROVEMENT," AT A COST. NOT TO EXCEED $76,210.00, TO BE FUNDED FROM COMMUNITY DEVELOPMENT BLOCK GRANT CAPITAL IMPROVEMENT ACCOUNT CODE NO. 799126.452502.6.930. WHEREAS, the SEOPW.CRA is charged with removing slum and blight within the Southeast Overtown/Park West Community Redevelopment Area; and WHEREAS, the creation of the Park West Entertainment District has spawned major redevelopment in the Park West area including several 24-hour night clubs along,.: NW llth Street; and WHEREAS, the Grand Promenade occupies the former railroad right-of-way located mid -block between loth and llth • streets .from Biscayne Boulevard to Northwest lst Avenue Page 1 of 4 03- 55 • directly behind several of these 24-hour night clubs and is currently functioning as an alleyway where garbage pick up for these clubs takes place as well as daytime parking; and WHEREAS, club patrons actively use the Grand Promenade at night as a "drop off" zone and as a place to socialize in the fresh air; and WHEREAS, the current run-down condition of :the Grand Promenade is not conducive and is dangerous to health, welfare, and safety of the club patrons and the general public; and WHEREAS, the final update of the SEOPW Plan is still underway and an interim improvement of the Grand Promenade is now necessary to provide a safe and usable corridor for the public and patrons of the entertainment establishments presently in operation and those anticipated to be completed shortly; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SEOPW COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: • Section 1. The recitals and findings contained in the Preamble to this Resolution.. -are hereby Page 2 of 4 • adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The Board of Directors of the Southeast Overtown/Park West Community Redevelopment Agency, hereby, authorizes the Executive Director to enter into an agreement, on an emergency basis, with T.Y. Lin International/H.J. Ross, in a form acceptable to General Counsel, to provide professional engineering services for the preparation of construction documents and construction phase services for the "Grand Promenade Interim Improvement" Project. Section 3. Initial remedial improvements to the Grand Promenade will take place from NE 2nd Avenue to NV' 1st Avenue in order to provicle a safe and usable corridor for the public and patrons of the entertainment establishments presently in operation. and those anticipated to be completed shortly. Section 4. The fee for these professional engineering services shall not exceed $76,210.00, to be funded from Community Development Block Grant Capital Improvement Account Code No. 799126.452502.6.930. Section 5. This Resolution shall become effective immediately upon its adoption. Page 3 of 4 n 3. 55 PASSED AND ADOPTED this (g day of 2003. 7ARTH R E. TEELE,-.JR., HAIRMAN ATTEST: PRI6CILLA A. THOMPSON CLERK OF THE BOARD APPROVED A 0 R ND CORRECTNESS: OPRDRO VILARELLO AL COUNSEL FKR:SG cl 0 Page 4 of`4 03- 55 CITY OF MIAMI, FLORIDA • ITEM 12 INTER -OFFICE MEMORANDUM 00: Honorable Arthur E. Teele, Jr., Chairman DATE: flNl - 9 2003 1 FILE: & Members of the CRA Board SUBJECT: Approving Grand Promenade Engineering Fee Proposal FROM: REFERENCES: Fran . Rollason 5/19/03 CRA Board Meeting Executive Director ENCLOSURES: Community Redevelopment Agency RECOMMENDATION: It is recommended that the Board of Directors of the Southeast Overtown/Park West Community Redevelopment Agency approve the attached Resolution authorizing the Executive Director to enter into an agreement, on an emergency basis, with T.Y. Lin International/H.J. Ross to provide professional engineering services for the preparation of construction documents and construction phase services for the Grand Promenade Interim Improvement Project at a fee not to exceed $76,210.00. JUSTIFICATION: Attached to this memo is the complete proposal from T.Y. Lin International/H.J. Ross, the current approved engineering consultant for the CRA, for complete engineering services associated with the Interim Improvement Project for the Grand Promenade. While the final update of the SEOPW Plan is still underway, it is necessary to make remedial improvements to the Grand Promenade from NE 2°d Avenue to NW 1st Avenue in order to provide a safe and usable corridor for the public and patrons of the entertainment establishments presently in operation and those anticipated to be completed shortly. The current run-down condition of the Grand Promenade is not.conducive and is dangerous to health, welfare, and safety of the club patrons and the general public. This project is intended to be an interim fix until the ultimate plan for the Promenade is designed and approved by the Board. FKR/sg FUNDING SOURCE: CDBG Capital Improvement ACCOUNT NUMBER: 799126.452502.6.930 • SEOPW/CRA 03- 55 • • B CITY OF MiALOPMI COMMUNITY REDEVELOPMENT AGENCY AGENDAI0M FINANCIAL INFORMATION FORM SEOPW CRA r OMNI CRA (if applicable) CRA Board Meeting Date: May 19, 2003 CRA Section: Brief description of CRA Agenda Item: Approving, Grand Promenade Engineering Fee Pro osal'in the amount of $76 210.00. Project Number if applicable): " j9 12 6 T/YES, there are sufficient funds in Line Item: Index Code: q!5.R57& a Minor: r 3y Amount: ](03 RID. 00 ❑ NO (Complete the following source of funds information):. Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $ Sufficient funds will be transferred from the following line items: ACTION I ACCOUNT NUMBER TOTAL Project No./Index/Minor Object From $ To $ From $ To $ Comments: Approved by: CRA txecutive Director/Designee Ver` e y: CRA Accounting Section Date: `S ��/3 APPROVALS CRA Finance Section Date: Jr�P�� U3— • • • • H. J. Ross Associates, Inc. Engineers • Planners • Scientists April 25, 2003 Frank K. Rollason, Executive Director City of Miami Community Redevelopment Agency 300 Biscayne Boulevard Way, Suite 430 Miami, FL 33131 RE: Promenade Engineering Fee Proposal Dear Frank: 800 Douglas Entrance Annex Building, Suite 250 Coral Gables, FL 33134-3163 Telephone: (305) 567-1888 Facsimile: (305) 567-1771 T.Y. Lin International / H.J. Ross appreciates the opportunity to submit this proposal to provide professional engineering services for the preparation of construction documents and construction phase services for the referenced project. The Scope of Services is described in the attached Exhibit "A". We propose to accomplish this work for an estimated fee of $76,210. A breakdown of the fees is shown in the attached Exhibit `B". We look forward to working with you on this project and thank you for the opportunity. Please call me if you have any questions. Sincerely, T.Y. LIN INTERNATIONAL / H. J. ROSS Charles K. Deeb, P.E. Vice President B C:\MY Doatments\55002394 Promenade\Promenade fee pro.doc ---- --- -- 1--9 --- -- --- 03- 55 • • • H. J. Ross Associates, Inc. Frank Rollason April 25, 2003 Page 2 EXHIBIT "A" "SCOPE OF WORK" 1. PROJECT DESCRIPTION The City of Miami Community Redevelopment Agency (CRA) proposes to reconstruct the alleyway into a promenade between NW 9' Street and NW 10`h Street from NW 1' Avenue to NE 2nd Avenue. T.Y. Lin International / H.J. Ross (TYLI/HJR) will provide design and construction documents for the improvements. The construction will be accomplished by one of the. ,Construction Managers under contract with the CRA. 2. SCOPE OF WORK TO BE PERFORMED BY H. J. ROSS The project will provide resurfacing of the existing.pngle lane through the alley, curbs on both sides of the lane, street/pedestrian lightning, and landscaping. Drainage will be accomplished by directing runoff into adjacent swales. The specific work scope items are: 2.1 Prepare construction documents limited to: • Cover Sheet with Site Map. • Demolition Plan (includes tree removal). • Paving and Grading Plan. • Utility Adjustment Plan (minor adjustments to clear structures) • Maintenance of Traffic/Phasing Plan. • Landscape / Hardscape Plan. • Irrigation Plan. 2.2 Coordination with utility companies. 2.3 Quantity calculations and a statement of probable construction cost. 2.4 Technical Specifications will be provided on the plans. C:\My Documents\55002394 Promenade\Promenade fee pro.doc 03- 55 H. J. Ross Associates, Inc. . ` Frank Rollason April 25, 2003 Page 3 2.5 Meetings with Owner, Jurisdictional Agencies, and the Building Department as necessary. 2.6 Obtain plans approval from the City of Miami, Miami -Dade Department of Environmental Resource Management (DERM), and other jurisdictional agencies. Provide responses and applicable revisions to comments from the agencies' review. 2.7 TYLI/HJR will review the bids provided by the CM and make recommendations to the CRA. 2.8 Construction Management Services are based on a 12-week construction period plus 4 weeks of startup and closeout work. Services are limited to: • Conduct a preconstruction meeting. • Plans interpretation and clarification. • Respond to contractor's Requests for Information (RFI). • Review Shop Drawings. • Perform weekly site visits (up to 12 each) during construction. • Site observations. Prepare record drawings based on contractor's surveyed as -built plans. 3. ITEMS NOT INCLUDED 3.1 Environmental investigation for contamination or other environmental concerns. 3.2 Materials testing (to be done by geotechnical firm; TYLI/HJR will coordinate). 3.3 Permitting (by contractor). 3.4 Construction Phase Services other than those described in Article 2 above. 4.. INFORMATION TO BE PROVIDED TO TYLI/HJR 4.1 Record drawings of any existing facilities. 4.2 Topographical survey. 5. ADDITIONAL SERVICES ,r Additional services not specifically described under "Scope of Work" will be performed upon written approval and will be billed at the hourly rates per the S agreement. C:\My Documents\55002394 Promenade\Promenade fee pmxbc 0 3 — 55 • • H. J. Ross Associates, Inc. Frank Rollason Apri1.25, 2003 Page 4 6. SCHEDULE OF SERVICES The work will commence upon receiving a signed agreement and the necessary information requested. We estimate that the design and preparation of construction documents will require 3 weeks to complete, excluding owner review time. CAMY Doa meMs\55002394 Pranenade\Promenade fee pro.doc ` 03 55 • :•Y�• FEE PROPOSAL�l .�ti.+fr.`•'"sssv��>'5�.".%-%ssss##t�V%?`%�s<`s:'si's'sSSs'<'SE�'3ss^�r.''•%s?+':;':�%'r">>5��'"Y.'•'•�:#s%i`sss''S`":::`:%`��?�{ssss^r'�;J`��"t,'.``<...`y.V;;:: • N ' PrInCID81 Proiect Nlananer En sneer Technician Word Process Rate Rate Rate Rate Rate Ne. Total Total TASKS stw Hours $125.00 Hours $105.00 Hours $80.00 Hours $55.00 Hours $35.00 Hours Cost a�s(gQ OverallSite Plan with notes.......................... ..............................>Ea...._........_........-........_.._............. 4.-..._....-.?�. _....._........ $..._.. 12 4760• Mahrtertance of Traftio ._-._.--._. __. _._...._--_--_. _� -? .—._.�210 16 Plan B.Pro}ile 2 ................................._ 8 840_ ......_:.....32...._..g2, ......_....... .. 1'?+`29............................... _ ._.. -._. Signing 6 Nlarkinp Plan.................................1......... _................... 1. ................................ ��.._............_$......... -.$M......._........ $............ 4,.m...................._..........$R.............. ...............-104..............$.6 16 Awing. Plan end pefalls.............................:.4 .........1......_.....n.. ................................ $� . ...._..$3,840.._........... ._.......$.3r? . .............................. ....:.....$1,�. Landscape / Hardsoape Plan_._.--.-. _ _. 4 ._.-16 1!?, _. i�..j840 _ .—_so _._. $? c49. . �0 ............... 124 .....-...-..19,140. 39,14U !ft. tion,Ptan, _ ..........................o.._...._......16........31..?80. ngPlan.and M:O:7 4 < .. ....._. . ._._.. :.............................1 Site ylsit and imresti anon................... A . .............................V. >.............2......._.....5?10.._........_....4._....._..-. ................_..._..........R......._......._9........ ".............. ZQ......._..._...._........_........_ 8...........$�.. -..._...........18 ._........... $1�. Utikiy_Coordination ---..__._._._.._.__._. - _._.. .-.-4._._._.�2Q -•--- 8 0.._................._......._.�..........._........6 - 12 ........ 1060 Adminishation.........................................4............1'>�............. 0.._........$.W. .............16 .......$1,299.....:.............._........_.... #q..........._4._..........4140..............._..32 2 760. SpeciMeennRs,/ f ic9tions...... ;0................................ ............ .............. QueMki� / Cost Estimate....................................................... iR........._.._?.._........_.3210......._........ 4........__. $320• ...._..._ 814 0.......: ................................:..........................._i2�. Quality_Assuranoe _ 4. -$500 $�.. _. _.-.-_._._. Total Des n 18 44 500 26 730 212 $16 272 $14,M 4 1140 554 $40 PO Mt Assistance ...................... ......... _.._........_....4........_._.332�......._........_..:_...._........_ ...................... :........ 3P. BbERM.........................................................................4............ uilding -Department ..................... `.......... ....... ..._......4........_..................................... . ............... 4.......__...;32�. . ............................. ...... .._..... .._........_......._8....._........_. ...................... ....................8.:...... ..... 20. Total Permit Assistance 8 $1 000 0 8 $940 0 0 $0 16 $1640 Construcdon Admini~on Preeie conrer�,ce............... ...... ................. ...................._.......>...................... _......... io.._............---.._...._......._V..........-----....................40 ._................._.......... Addenda� . ................................ . .................................. .._... .1 .......... .. .o .................... . PreconshugHon Conference...._ .............................. 4 ........� . ................ .._.. ............$3 .............._............_.. . 8 . ................48 Administratbn _._. __._. __._.--=----•-- --_ 01��............._................. -_•-: -- ------_._.-__. -� ._ _$.—._. � -64 _._._. OnStte WpgMy Nee!!!.........................................8..._.....31a .................._..........._#0.. _ 16 .......................i1.380........_.._................._.... $ .............................._ _ _.-___ 4 -- -, ShopDrawin ....._......... _........_.. ChangeOrders.......................................................... 8........_...37............ _........ ..........._.1g........i1.�280. ........16........._.1 80.._......_................-.i RIM. Record.Drgwings.__._.___---._.__•_.__._----- 4_-_.._.-� _-•-•- --_-_._._._1� .-- _.8 ._._._.1�_ •---- Wig_--•--$880 . _...._.__.._----._..� ................ .--__. 2$.,_.._.._$2020 -y ....... Total Construction 40 1s 000 0 $0 Be 040 32 $1760 8 166 14.080 TOTAL I 18 92 $11500 26 $2,7301 $24 640 304 $16 720 1 12 $4201 Me $56 010 s • Expenses: ® Courier $100 Mileage $100 W Printing $800 Express AAail $400 .fi. SUBTOTAL: $1,400 $1,400 Construction Manager d hmAgk x weeks = 0 hrs x $71.00 $0 Construction Inspector 20 hrslwk x 20 weeks = 400 hrs x $47.00 $18,800 CFC clerical 0 hmAovk x weeks = 0 hrs x $27 50 $O SUBTOTAL: $18,800 $181800 cwy oo=.n.M.�ssoans<wan..elww.e. r«xy� GRAND TOTAL: $76,210 EXHIBIT ..8..