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Home My WebLink AboutSEOPW-CRA-R-03-0054ITEM 11 a 0 04/27/03 RESOLUTION SEOPW/CRA R- 0 3_ 54 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST (SEOPW) COMMUNITY REDEVELOPMENT AGENCY (CRA), AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO AN AGREEMENT, ON AN EMERGENCY BASIS, WITH T.Y. LIN INTERNATIONAL/H.J. ROSS, IN A FORM ACCEPTABLE TO GENERAL COUNSEL, TO PROVIDE PROFESSIONAL ENGINEERING SERVICES AS THE SEOPW CRA OWNER'S REPRESENTATIVE FOR THE CONSTRUCTION MANAGEMENT FOR THE 3RD AVENUE EXTENSION OF THE 9TH STREET PEDESTRIAN MALL PROJECT, AT A COST NOT TO EXCEED $35,990.00, TO BE TAKEN FROM COMMUNITY DEVELOPMENT BLOCK GRANT ("CDBG") CAPITAL IMPROVEMENT ACCOUNT CODE NO. 799126.452502.6.930. WHEREAS, a construction contract for the 3rd Avenue Extension to the 9th Street Pedestrian Mall has,, -been bid and awarded to Community Asphalt Corporation; and WHEREAS, said contract has been fully executed by the CRA Executive Director; and WHEREAS, this phase of the project includes further alterations to the electrical grid serving the public in the immediate area; and WHEREAS, it is necessary for the CRA to retain an 0 1z Owner's Representative to provide construction management Page 1 of 3 SE®PW/CRA ®3- 54 • • • services on an emergency basis so as to move the project forward and avoid interruptions in electrical service; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SEOPW COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The Board of Directors of the Southeast Overtown/Park West Community Redevelopment Agency, hereby, authorizes the Executive Director to enter into an agreement with T.Y.' Lin International/H.J. Ross, in a form acceptable to General Counsel, to serve as Owner's Representative for the construction management of the 3rd Avenue Extension to the 9th Street Pedestrian Mall Project. Section 3. The fee for these services shall not exceed $35,990.00, to be funded from CDBG Capital Improvement Account Code No. 799126.452502.6.930. Section 4. This Resolution shall become effective Page 2 of 3 SE®PW/CRA ®3- 54 0 0 • immediately upon its adoption. PASSED AND ADOPTED this C day of 2003. AR HUR E. TEELE, JR., HAIRMAN ATTEST: Q PRISCILLA A. OMPSON CLERK OF THE BOARD FKR:sg >S. SE®PW / CRA Page 3 of 3 0 3 - 54 • • • CONSTRUCTION SEOP`1V/CRA 03- 54 ® CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CG ITEM 11 0 0. FROM • Honorable Arthur E. Teele, Jr., Chairman DATE: 1 If�Y " 9 Lu"a & Members of the CRA Board _ SUBJECT: Frank K. Rollason REFERENCES: Executive Director Community Redevelopment Agency ENCLOSURES: RECOMMENDATION: FILE: Construction Mngt. Services for 3`d Ave. extension of 9"' St. Mall Project 5/19/03 CRA Board Meeting It .is respectfully recommended that the Board of Directors of the Southeast Overtown/Park West Community Redevelopment Agency approve the attached resolution authorizing the Executive Director to enter into an agreement, on an emergency basis, with T.Y. Lin International/H.J. Ross, in a form acceptable to the General Counsel, to provide professional engineering services as the CRA's Owner's Representative for the construction management for the 3rd Avenue Extension to the 9th Street Mall Project at a fee not to exceed $35,990.00. JUSTIFICATION: The construction of this project has been bid and awarded to Community Asphalt Corporation by the Board of Directors and said contract was executed by the Executive Director on April 24, 2003. This phase of the project includes further alterations to the electrical grid serving the public in the immediate area. As a result, it is necessary for the CRA to retain an Owner's Representative to provide construction management services, on an emergency basis, so as to move the project forward and avoid interruptions in electrical service. It is recommended that the attached resolution be adopted. FKR/sg FUNDING SOURCE: CDBG Capital Improvement ACCOUNT NUMBER: 799126.452502.6.930 5 SEOPW/CRA 03_ 54 • �bl 1i CITY OF MIAMI COMMUNITY REDEVELOPMENT AGENCY AGENDA I4fl FINANCIAL INFORMATION FORM SEOPW CRA r OMNI CRA (if applicable) CRA Board Meeting Date: May 19, 2003 CRA Section: Construction Brief description of CRA Agenda Item: Enteringinto agreement with T.Y. Lin International/H.J. Ross to provide professional engineering services for the construction management as the Owner's Representative for Project Number if applicable): -lggl t Q& YES, there are sufficient funds in Line Item: Index Code: 5a SDo1 Minor: nn(� Amount: 35 '"I -1 D ❑ NO (Complete the following source of funds information): Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL Project No./Index/Minor Object From $ To $ From $ To $ Comments: Approved by: Date: 6 0 3 CRA Executive Director/Designee APPROVALS Verif d b : Verif by: ' 6ti C�ci CRA ccounting Section CRA Finance Section / Date: Date: S/6 �� car. n1Dtxl I 03- 54 • • • • • H. J. Ross Associates, Inc. Engineers • Planners • Scientists April 24, 2003 Frank K. Rollason, Executive Director City of Miami Community Redevelopment Agency 300 Biscayne Boulevard Way, Suite 430 Miami, FL 33131 RE: 3rd Avenue Extension of the 9' Street Mall Construction Management Fee Proposal Dear Frank: 800 Douglas Entrance Annex Building, Suite 250 Corot Gables, FL 33134-3163 Telephone: (305) 567-1888 Facsimile: (305) 567-1771 T.Y. Lin International / H.J. Ross appreciates the opportunity to submit this proposal to . provide professional. engineering services for the construction management as owner's representative for the referenced project. The Scope of Services is described in the attached Exhibit "A". We propose to accomplish this work for an estimated fee of $17,190 for Construction Management services plus $189800 for part time site inspection services. A breakdown of the fees is shown in the attached Exhibit `B". We look forward to working with you on this project and thank you for the opportunity. Please call me if you have any questions. Sincerely, T.Y. LIN INTERNATIONAL / A. J. ROSS Charles K. Deeb, P.E. Vice President a SEOPW / CRA GACW0491\9th Street Ma11i9th St CM pro.doc 03- 54 H. J. Ross Associates, Inc. Frank K. Rollason April 24, 2003 Page 2 EXHIBIT "A" "SCOPE OF WORK" 1. PROJECT DESCRIPTION The City of Miami Community Redevelopment Agency (CRA) proposes to construct the 3'a Avenue Extension of the 90' Street Mall Project beginning in May 2003. T.Y. Lin International / H.J. Ross (TYLIIHJR) will provide construction management and part time site observation services as the owner's representative for the project. Community Asphalt Corp will perform the construction and Metric Engineering will provide construction phase engineering services as the Engineer of Record. 2. SCOPE OF WORK TO BE PERFORMED BY TYLI/HJR Construction Management Services are based on a 4-month construction period plus 4 weeks of startup and closeout work. Services are limited to: • Conduct a preconstruction meeting. • Coordinate with the Engineer, Contractor and the Owner. • Coordinate Shop Drawings submittals. • Perform weekly site visits (up to 20 each) during construction. • Site observations on a part time basis (4 hours per day). 3. ITEMS NOT INCLUDED 3.1 Permitting (by contractor). 3.2 Construction phase services other than those described in Article 2 above. 4. ADDITIONAL SERVICES If the construction period exceeds 20 weeks (four month construction plus start up and 40 closeout time), the construction management services will be prorated at a rate of $1,800 per week. SEOPW/CRA G:\tra10491\9th street Man\9m St CM pro.doc 03 5 "ttttt" , `tt 1>f•��•..`ff :N::::::::::.::::,:.:,::::;: ��;;::5 _ :•,t.,:.:::.;.:,,-::,;:::;::::t:,::t<ttt:.:::,:::,,..:::..::,.;:.;-.;.:,..,tttt>,:,, ..:::::.:::::.:,�,..,:�:,:,,;ttttt<t„i�,v,::::::::::..:,::::...:::.::::,tt»,.:.:,.�::,,:::.:,t>:,,,t.:,,,:,,,,,N.,,., i fi} i �tti F ROPOS AL :tttrar:: rs+c%ii rNisr�k:`:s�'sss�'r� �-s�?i":tts^:? :•sss:k, r r�s•,`:�;v::'s:#%>N`ssr r:`•ss>`rs's�;'`��:�3%s�3:':`s;3%'#sus%s>>:=st^#sz#;,.:.:. ,: t Principal Project Manaaer En ineer Technician Word Process Rate Rate Rate Rate Rate Total Total TASKS Hours $125.00 Hours $105.00 Hours $80.00 Hours 55.00 Hours $35.00 Hours Cost Consbvcdon Management Preconstruction Coordination _8.__.__ $1 __ ___.:_.__ $0 8 $0 _.__..__._ _.,_ Preconstr ----- Meeting _______________________ ________________________ __________2_ $250_ -_--__-___ ._.___.__.:______..___.._._$0, ___.____.____.4,____._____$320_ ..______.._..____._.$�_ $0 ___________._ ..__ 6 $570 Administration 20 ... $2,5W $0 .................................................................................................................... 60 $4,800 .$0 ...... .16 .$560 ...... ..I ----- ---- .. ............ -------V $7A860 .. .. W®ekly Meetings...........................................................24........... $3�000 $0 24 $1 920 _.................................$........................................ao $0 . 8 $280 ...................................... 56 $5 200 .$640 Coordinate Shop Drawings_____________--------------------- _____------- ___$0 ------------ $�_ �.------- __-__-__-,_,._. ____-_,__-______-___,$0 8 ChangeOrders .._--------------- ___________. -. ___.._.___4 $ _.,___.__,---__-_. _-_-----___- _.__._______ 16_.__.___$1,280 ______________________ ---- __--_--___ —--_-_,-_-- -- _ _,.-._._..._2.. ... ....... _- �. Total Construction 50 $6 250 0 $0 112 $8 960 O $0 28 $980 190 $16190 Expenses: Courier $200 Printing $400 Express Mail S400 SUBTOTAL: $1,000 Construction Manager 0 hrstwk x weeks = 0 hrs x $71.00 $0 Construction Inspector 20 hrsMk x 20 weeks.= 400 hrs x $47.00 $18,800 Clerical 0 hrs/wk x weeks = 0 hrs x $27 50 $0 SUBTOTAL: $18,800 QWY 000.nen 99 ft.P WCMeeVA 2W CRAXft by Mar CM rewft)A GRAND TOTAL: $1,000 $18,800 $35,990 0 • 90� Sl Mel CM fee.* EXHIBIT "B" City of Miami Community Redevelopment Agency Project Budget Status and Funding Summary As of: 5/19/03 Project: 3" AVENUE EXTENSION TO 9Tn STREET MALL —CONSTRUCTION MANAGEMENT Status: Pending CRA Board Approval Original Date Funding Source s AmourF. nt Le¢islation Expended to Date Date Remainin Balance Budget Date F7::Amended Budget Estimate $35,990 5/19/03 N/A N/A CDBG apital C $35,990 Pending Board 5/19/03 N/A N/A Im rovem ent Approval • •