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Home My WebLink AboutSEOPW-CRA-2003-03-31-Discussion Item 1ITEM 1 0 • CITY OF MIANII. FLORIDA INTER -OFFICE MEMORANDUM To: Chairman Arthur E. Teele, Jr. and Members of the CRA Board t� �l From: r . Rollason CRA Executive Director Date: Subject: References: March 18, 2003 File: Report on CRA Directives received from CRA Board Enclosures: CRA Directives Attached is a copy of the CRA Directives received from the Board of Directors as of from May 21, 2001 to present. This document will be updated and included on the CRA Agenda for informational purposes. Please send your comments to me by email to frollasonna,ci.miami.fl.us FKR/em OMNI CRA 03. 20.1 tr SEOPW/CRA:.- 03- 18 0 i City of Miami Community Redevelopment Agency DIRECTIVE.REPORT Updated as of 3/19/200301 AM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT NEXT ACTION PROJECTED MEETING DATE PERSON FOR STEP COMPLETION DATE RESPONSE DATE 1 /27/2003 Direction to the CRA Executive FRANK Director: by Board Member Sanchez ROLLASON/ HJ to provide the board members with a ROSS list and updated report of all small businesses that have obtained grants through the CRA, detailing the amount of the grant, the amount of funds that have been used to date and how much has been unused, more specifically focusing on three business: Jackson's Soul Food Restaurant, Two Guys Restaurant and Just Right Barbershop. 1 /27/2003 To go before the Board of Direction to the CRA Executive FRANK Director: by Vice Chairman Winton - Directors on March 31, 2003 ROLLASON/ HJ and to include "New" Project to use the aforementioned project ROSS Budget Status and Funding report format (see Item 9) to detail Summary, Item #14 the entire project history for Athalie Range #1 Mini Park project and schedule this for discussion on the next Board Meeting. 1/27/2003 To go before the Board of Direction to the CRA SPECIAL Directors on March 31, 2003 Executive Director: by Vice COUNSEL/ HJ by Special Counsel, Item Chairman Winton to schedule ROSS #21 A on the next CRA board meeting agenda, a full history on P-5, proposed parking lot at 936 NW. Td Avenue. Page 1 of 11 FINAL MARCH DIRECTIVES.xis 0 [7 O W C4 i-a OC • 0 City of Miami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 3/19/200,01 AM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT NEXT ACTION PROJECTED MEETING DATE PERSON FOR STEP COMPLETION DATE RESPONSE DATE 1/27/2003 To go before the Board of Direction to the CRA Executive SPECIAL Director: by Vice Chairman Winton Directors on Marcfh 31, 2003 COUNSEL by Special Counsel, Item to schedule for the next CRA board #21 D meeting, approval of lease agreement on P-7 and recommendation from Executive Director on environmental clean up of P-7 former site of gas station). 1 /27/2003 Status update to be given to Direction to the CRA Executive FRANK Director: by Vice Chairman Winton the Board of Directors on ROLLASON March 31, 2003 to have as part of each board meeting, a short, verbal finance report from a member of the soon -to - be hired CRA CPA firm. 1 /27/2003 Direction to the CRA Executive FRANK Director: by Vice Chairman Winton ROLLASON to discuss alternate CRA office relocation sites with the Chairman and bring alternatives back to the Board for consideration. 1 /27/2003 Direction to the CRA Executive FRANK Director: by Chairman Teele to ROLLASON coordinate with Miami -Dade County for information on annual record keeping requirements Page 2 of 11 FINAL MARCH DIRECTIVES.As • • O W 1 F" OC b gi�i • • City of Miami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 3/19/2003031 AM CRA BOARD MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON FOR RESPONSE NEXT ACTION STEP PROJECTED COMPLETION DATE 12/16/2002 Grand Opening details are Modification: Request Executive HILDA TEJERA being coordinated by Ms. Director to assign a point person to Tejera and Mr. Gil terem. A work with the coordinators of the presentation is to be given to opening ceremony and address any Mr. Frank Rollason, CRA needs. A Resolution OF THE Executive Director within the BOARD OF THE DIRECTORS OF next week. THE OMNI COMMUNITY REDEVELOPMENT AGENCY authorizing the EXECUTIVE DIRECTOR to provide in -kind assistance in promoting Gili's Cafe & Bakery and coordinating an official ground breaking ceremony with City Officials upon completion of the renovation pro'ect. Page 3 of 11 FINAL MARCH DIRECTIVES.As • • City of Miami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 3/19/20031 AM CRA BOARD MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON FOR RESPONSE NEXT ACTION STEP PROJECTED COMPLETION DATE 12/16/2002 Modification: Updated number to be HJ ROSS 1 presented at next CRA Board FRANK Meeting in January: A ROLLASON RESOLUTION OF THE -BOARD OF DIRECTORS OF THE SOUTHEAST/OVERTOWN PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") authorizing the Executive Director and CRA Consulting Engineer TO update the existing architect estimates, currently dated as of September 2000, associated with the renovation and expansion projects of three Overtown businesses awarded under the Commercial Revitalization Supplemental Grant Program ("CRSGP"); further authorizing General Counsel to update the Grant Agreements associated with said projects to reflect legislation adopted by the Board, and incorporate the updated fee estimates based upon - the scope of services to be provided. 12/16/2002 To go before the Board on A MOTION REAFFIRMING THE SPECIAL March 31, 2003 by Special INTENT OF THE CRA BOARD TO COUNSEL Counsel, Item #21 D LEASE PARKING LOT P-7 TO THE BLACK ARCHIVES; FURTHER INSTRUCTING SPECIAL COUNSEL AND THE INTERIM EXECUTIVE DIRECTOR TO COME BACK WITHIN 30 DAYS WITH A LEASE TO FACILITATE P-7 FOR PRIMARY USE BY THE LYRIC THEATER. Page 4 of 11 FINAL MARCH DIRECTIVES.As 0 O CAR O i • City of Miami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 3/19/2003I031 AM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT NEXT ACTION PROJECTED MEETING DATE PERSON FOR STEP COMPLETION DATE RESPONSE DATE 12/16/2002 Direction to the Interim Executive CHELSA Director: by Chairman Teele ARSCOTT / prepare a written response to all of GENERAL Mr. Leroy Jones' concerns on the COUNSEL requirements of the CRA Commercial Revitalization and Commercial Equipment Loan Program and forward a copy of said response to the Board and to Mr. Jones. 12/16/2002 Direction to the CRA FRANK Administration: by Chairman ROLLASON / Teele to prepare a resolution CHELSA ARSCOTT / for the next Board meeting to GENERAL Mr. Cutler's organization and COUNSEL / HJ any other organization ROSS interested in offering staffing to companies that are awarded contracts in the Overtown area, to be able to approach these companies before they do any hiring and offer to help them with their screening process 12/16/2002 Direction to the CRA MICHAEL Administration: by Chairman Teele WOOTEN to review the streetlights around Ibo's Market located on 1034 NW. 2nd Avenue; further instructing the staff to work with Ms. May, owner of Ibo's Market, to try to find adjacent land next to the market for parking, and to come back with a report. Page 5 of 11 FINAL MARCH DIRECTIVES.xIs 0 CJ O i O W bra City of Miami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 3/19/200301 AM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT NEXT ACTION PROJECTED MEETING DATE PERSON FOR STEP COMPLETION DATE RESPONSE DATE 11 /25/2002 Direction to Administration: by FRANK Chairman Teele to have the newly ROLLASON appointed Executive Director Frank Rollason make a recommendation at the December CRA meeting for a retroactive salary adjustment for Annette Lewis; further instructing the Administration to review and be mindful of personnel rules related to staff on loan to the CRA from the City of Miami for a maximum of two years and resolve this issue before January 6, 2003 11/25/2002 Direction to Executive Director of CHELSA the CRA: by Chairman Teele to ARSCOTT meet with consultants of The National Development Council and Commissioner Gonzalez related to Section 108 Loan application process. 11 /25/2002 Meeting set — never Direction to Executive Director of CHELSA the CRA: by Vice Chairman Winton discussed. Meeting to be ARSCOTT/ scheduled to schedule a meeting with him to FRANK explain policies, procedures, source ROLLASON of funds, etc. related to Commercial CRA staff informed the City Equipment Loan Program and Policy. 11 /25/2002 Direction to Executive Director of FRANK the CRA: by Chairman Teele to Planning and Public Works ROLLASON Department. Briefing was protect and enhance Peoples held in December, 2002 Restaurant on N.W. 8`h Street during the construction of the Port of Miami Project. Chairman Teele further requested the appropriate T administration members (City of Miami Planning and Public Works Departments) to brief Board Member Regalado on the proposed tunnel ro'ect. Page 6 of 11 FINAL MARCH DIRECTIVES.As L = 1 C C4 • 0 City of Miami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 3/19/2063031 AM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT NEXT ACTION PROJECTED MEETING DATE PERSON FOR STEP COMPLETION DATE RESPONSE DATE 11/25/2002 Direction to Executive Director of HJ ROSS the CRA: by Chairman Teele to schedule a presentation before the CRA Board by Consulting Engineer HJ Ross related to the revised grant amounts for Jackson Soul Food, Two Guys Restaurant and Just Right Barber Shop to facilitate projects as announced. 11/25/2002 A MOTION AUTHORIZING THE GENERAL INTERIM EXECUTIVE DIRECTOR COUNSEL OF THE CRA, IN PRINCIPLE, TO ESTABLISH A STEERING COMMITTEE TO OVERSEE THE PREPARATION OF AN UPDATE OF THE MASTER PLAN FOR THE OMNI REDEVELOPMENT AREA WITH THE PERFORMING ARTS CENTER AS A CONSULTANT; FURTHER DIRECTING THAT THIS ISSUE BE BROUGHT BACK AT THE DECEMBER CRA MEETING FOR FINAL ACTION ESTABLISHING A METHOD FOR APPOINTMENT OF TWO CO- CHAIRS TO SAID STEERING COMMITTEE WHO WILL WORK WITH THE CONSULTANTS. 11/25/2002 Direction to Executive Director of FRANK the CRA: by Chairman Teele to ROLLASON / work with Mr. Bradley Knoefler, of the GENERAL OMNI/Park West Advisory Board, COUNSEL regarding proposal for impact fee grants to assist new businesses in redevelopment area and schedule a recommendation for the next CRA agenda. Page 7 of 11 FINAL MARCH DIRECTIVES.xls 0 City of Miami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 3/19/200301 AM CRA BOARD MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON FOR RESPONSE NEXT ACTION STEP PROJECTED COMPLETION DATE 9/26/2002 A MOTION DIRECTING THE FRANK EXECUTIVE DIRECTOR OF THE ROLLASON / HJ OMNI COMMUNITY ROSS REDEVELOPMENT AGENCY (CRA) TO BRING BACK AT THE NEXT CRA BOARD MEETING A RECOMMENDATION FOR HIRING A SPECIFIC DESIGN CONSULTANT, FROM A PROPERLY APPROVED LIST (CITY, COUNTY, OR OTHER APPROPRIATE AGENCY), TO COORDINATE ISSUES PERTAINING TO THE PERFORMING ARTS, MOTION PICTURE AND MEDIA DISTRICT 9/26/2002 COMPLETED (SEE BLOOM A MOTION DIRECTING THE SPECIAL FOR INFO) COMMUNITY REDEVELOPMENT COUNSEL AGENCY (CRA) ATTORNEY TO DRAFT THE NECESSARY DOCUMENTS RELATING TO SETTLEMENT OF DISPUTE PERTAINING TO THE TEN (10) FEET ADJACENT TO AND BEHIND THE LYRIC THEATER, LOCATED AT 819 N.W. 2 AVENUE, SUBJECT TO AN AGREEMENT BEING REACHED BY ALL THE AFFECTED PARTIES TO THE LITIGATION THAT REQUIRES ALL APPROPRIATE RELEASES AND APPROVALS; FURTHER REQUESTING THAT THIS ITEM BE BROUGHT BACK TO THE CRA BOARD AT THE NEXT BOARD MEETING FOR A STATUS REPORT. Page 8 of 11 FINAL MARCH DIRECTIVES.xls • O® C] WOW City of Miami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 3/19/2003031 AM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT NEXT ACTION PROJECTED MEETING DATE PERSON FOR STEP COMPLETION DATE RESPONSE DATE 9/26/2002 A MOTION DIRECTING THE HJ ROSS COMMUNITY REDEVELOPMENT AGENCY (CRA) EXECUTIVE DIRECTOR REQUEST THE CITY OF MIAMI, SPECIFICALLY THE DEPARTMENT OF PUBLIC WORKS, INITIATE ALL NECESSARY STEPS TO FORMALLY VACATE THE ALLEYWAY BEHIND THE LYRIC THEATER, LOCATED AT 819 N.W. 2 AVENUE,.AND CARRY FORTH ALL LEGAL ACTIONS, PENDING A FINAL DECISION BY THE CITY OF MIAMI COMMISSION. 7/29/2002 Direction to the CRA Administration: HJROSS by Chairman Teele to report back to the board on the issue of the elevators relating to the Solomon Yuken project. 7/29/2002 Sent email to Barbara Request to the City Administration: Rodriguez, Community by Board Member Regalado to Development (CD), 8/14/02 instruct the City's Community with contact information for Development staff to meet the CRA Del Bryan and Randy Ross Administration and the Poinciana Vill Page 9 of 11 FINAL MARCH DIRECTIVES.xls 0 • O C4 t7 I C F-" cc • 0 City of Miami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 3/19/2003031 AM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT NEXT ACTION PROJECTED MEETING DATE PERSON FOR STEP COMPLETION DATE RESPONSE DATE 2/14/2002 Direction to the CRA Director of HJ ROSS Construction Management: by Board Member Regalado to have a neighborhood gathering/party for the residents around the area of the 9`h Street Pedestrian Mall for the purpose of informing them of the proposed fencing project to be constructed in their area; further requesting the Director come back to the Board with a timeline when this project is estimated to be completed and when a kickoff celebration can be held for the residents. 7/30/2001 Direction to the Executive Director of FRANK the CRA: by Chairman Teele to ROLLASON prepare a recommendation for request for qualifications to be issued to hire a fiduciary to collect rent owed to the CRA from all of its leases; further Vice Chairman Winton urged ongoing efficient management of CRA's existing assets, as well as an ongoing audit to determine which lands are owned by the CRA; Board Member Regalado emphasized that the CRA staff should provide a list of what lands have been recorded by the next CRA meeting. 7/30/2001 Direction to the Executive Director of FRANK the CRA: by Board Member ROLLASON Regalado to develop a time capsule (wherein the County can send a message to be opened in 30-40 years) related to the Miami cemetery including a media library, historical ictures, etc. Page 10 of 11 FINAL MARCH DIRECTIVES.xis • i City of Miami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 3/19/200301 AM CRA BOARD MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT I DESCRIPTION POINT PERSON FOR RESPONSE NEXT ACTION STEP PROJECTED COMPLETION DATE 5/21/2001 2/1/2003 MATTER TO BE Direction to the Executive Director of FRANK FORWARDED TO THE CITY the CRA: by Vice Chairman Winton ROLLASON / ASSET MANAGEMENT FOR to schedule two public hearings in CHELSA COMPETITIVE PROCESS connection with the appropriate use ARSCOTT FOR THE RE -USE OF for the Firehouse located on the FIRESTATION #2 corner of Miami Avenue and N.W. 14 Street. G Page 11 of 11 FINAL MARCH DIRECTIVES.As •