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Home My WebLink AboutSEOPW-CRA-2003-02-24-Discussion Item 01Ll CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To: Chairman Arthur E.. Teele, Jr. and Members of the CRA Board From: F�rant/ K. Rollason CRA Executive Director ITEM I Date: . February 10, 2003 File: Subject: Report on CRA Directives received from CRA Board References: Enclosures: CRA Directives Attached is a copy of the CRA Directives received from the Board as of July 29th, 2002. This document will be updated and included on the CRA Agenda for informational purposes. Please send your comments to me by email to fro]lason@ci.miami.fl.us • If City'o-t�Vliami Community Redevelopment Agency DIRECTIVE REPORT • Updated as of 2/10/200301 PM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON NEXT ACTION PROJECTED MEETING DATE FOR STEP COMPLETION DATE RESPONSE DATE 1/27/2003 Direction to the CRA Executive ANNETTE Director: by Board Member Sanchez LEWIS r to provide the board members with a list and updated report of all small businesses that have obtained grants through the CRA, detailing the amount of the grant, the amount of funds that have been used to date and how much has been unused, more specifically focusing on three business: Jackson's Soul Food Restaurant, Two Guys Restaurant and Just Right Barbershop. 1 /27/2003 Direction to the Administration: by ANNETTE Vice Chairman Winton to work with LEWIS / FRANK City of Miami Beach Manager's ROLLASON Office to identify an appropriate CPA firm for the CRA board to hire. . 1 /27/2003 Direction to the CRA Executive CHELSA Director: by Vice Chairman Winton ARSCOTT / HJ to use the aforementioned project ROSS report format (see Item 9) to detail the entire project history for Athalie Range #1 Mini Park project and schedule this for discussion on the next Board Meeting. 1 /27/2003 Direction to the CRA GENERAL Executive Director and CRA COUNSEL General Counsel: by Vice Chairman Winton to add a monthly item on the consent agenda accepting a status report on pending CRA agreements Page 1 of 13 CRA feb mtg dir • AN City oiami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 2/10/200*1 PM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON NEXT ACTION PROJECTED MEETING DATE FOR STEP COMPLETION DATE RESPONSE DATE 1 /27/2003 Direction to the CRA HJ ROSS / Executive Director: by Vice ANNEANNE TTE LEWIS Chairman Winton to schedule on the next CRA board meeting agenda, a full history on P-5, proposed parking lot at 936 NW. 3rd Avenue. 1 /27/2003 Direction to the CRA Executive SPECIAL Director: by Vice Chairman Winton COUNSEL to schedule for the next CRA board meeting, approval of lease agreement on P-7 and recommendation from Executive Director on environmental clean up of P-7 former site of gas station). 1 /27/2003 Direction to the CRA Executive ANNETTE Director: by Vice Chairman Winton LEWIS to have as part of each board meeting, a short, verbal finance report from a member of the soon -to - be hired CRA CPA firm. 1 /27/2003 Direction to the CRA Executive FRANK Director: by Vice Chairman Winton ROLLASON to discuss alternate CRA office relocation sites with the Chairman and bring alternatives back to the Board for consideration. Page 2 of 13 CRA feb mtg dir City of -Miami Community Redevelopment Agency DIRECTIVE REPORT E Updated as of 2/10/20034:01 PM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON NEXT ACTION PROJECTED MEETING DATE FOR STEP COMPLETION DATE RESPONSE DATE 1 /27/2003 Direction to the CRA ANNETTE Executive Director: b y LEWIS / FRANK m ROLLASON Chairman Teele to coordinate with Miami -Dade County for information on annual record keeping requirements 12/16/2002 Direction to the Interim Executive ANNETTE Director: by Chairman Teele to meet LEWIS with National Development Council and the City's Department of Community Development to see if they will help design a loan program for the CRA. 12/16/2002 Modification: Request Executive HILDA TEJERA Director to assign a point person to work with the coordinators of the opening ceremony and address any needs. A Resolution OF THE BOARD OF THE DIRECTORS OF THE OMNI COMMUNITY REDEVELOPMENT AGENCY authorizing the EXECUTIVE DIRECTOR to provide in -kind assistance in promoting Gili's Cafe & Bakery and coordinating an official ground breaking ceremony with City Officials upon completion of the renovation protect. Page 3 of 13 CRA feb mtg dir 0 City oqt iami Community Redevelopment Agency DIRECTIVE REPORT • Updated as of 2/10/20034.01 PM CRA BOARD MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON FOR RESPONSE NEXT ACTION STEP PROJECTED COMPLETION DATE 12/16/2002 Modification: Updated number to be HJ ROSS / presented at next CRA Board ANNETTE Meeting in January: A LEWIS RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH EAST/OVE RTOW N PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") authorizing the Executive Director and CRA Consulting Engineer TO update the existing architect estimates, currently dated as of September 2000, associated with the renovation and expansion projects of three Overtown businesses awarded under the Commercial Revitalization Supplemental Grant Program ("CRSGP"); further authorizing General Counsel to update the Grant Agreements associated with said projects,to reflect legislation adopted by the Board, and incorporate the updated fee estimates based upon the scope of services to be provided. 12/16/2002 A MOTION REAFFIRMING THE SPECIAL INTENT OF THE CRA BOARD TO COUNSEL See LEASE PARKING LOT P-7 TO THE follow up 1-27- BLACK ARCHIVES; FURTHER 03 INSTRUCTING SPECIAL COUNSEL AND THE INTERIM EXECUTIVE DIRECTOR TO COME BACK WITHIN 30 DAYS WITH A LEASE TO FACILITATE P-7 FOR PRIMARY USE BY THE LYRIC THEATER. Page 4 of 13 CRA feb mtg dir i City'o"tMiami Community Redevelopment Agency Y DIRECTIVE REPORT Updated as of 2/10/20034:01 PM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON NEXT ACTION PROJECTED MEETING DATE I FOR STEP COMPLETION ATE RESPONSE DATE 12/16/2002 Direction to the Interim Executive CHELSA Director: by Chairman Teele ARSCOTT / r prepare a written response to all of ANNETTE Mr. Leroy Jones' concerns on the LEWIS / requirements of the CRA Commercial GENERAL COUNSEL Revitalization and Commercial Equipment Loan Program and forward a copy of said response to the Board and to Mr. Jones. 12/16/2002 Direction to CRA Special Counsel SPECIAL and Clerk of the Board: by COUNSEL / Chairman Teele to meet with Board ESPERANZA Member Sanchez and brief him on MARTINEZ today's discussion on the acquisition (TRANSCRIPT) cost of the Ward Rooming House; further directing the Clerk of the Board to provide a verbatim transcript of this discussion to Special Counsel and Board Member Sanchez. Page 5 of 13 CRA feb mtg dir j C V City of Miami Community Redevelopment Agency DIRECTIVE REPORT Ll Updated as of 2/10/20034:01 PM CRA BOARD MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON FOR RESPONSE NEXT ACTION STEP PROJECTED COMPLETION DATE 12/16/2002 Direction to the CRA FRANK Adminby Chairman / ROLLASONistration: L CHELSA Teele to prepare a resolution ARSCOTT / for the next Board meeting to GENERAL Mr. Cutler's organization and COUNSEL / HJ ROSS any other organization interested in offering staffing to companies that are awarded contracts in the Overtown area, to be able to approach these companies before they do any hiring and offer to help them with their screening process 12/16/2002 Direction to the CRA MICHAEL Administration: by Chairman Teele WOOTEN to review the streetlights around Ibo's Market located on 1034 NW. 2"d Avenue; further instructing the staff to work with Ms. May, owner of Ibo's Market, to try to find adjacent land next to the market for parking, and to come back with a report. Page 6 of 13 CRA feb mtg dir C7 • Y la i C City of iami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 2/10/20034:01 PM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON NEXT ACTION PROJECTED MEETING DATE FOR STEP COMPLETION ATE RESPONSE DATE 11 /25/2002 Direction to Administration: by FRANK Chairman Teele to have the newly ROLLASON ti appointed Executive Director Frank Rollason make a recommendation at the December CRA meeting for a retroactive salary adjustment for Annette Lewis; further instructing the Administration to review and be mindful of personnel rules related to staff on loan to the CRA from the City of Miami for a maximum of two years and resolve this issue before January 6 2003 11 /25/2002 Direction to Executive Director of ANNETTE COMPLETED 11/26/2002' the CRA: by Chairman Teele to LEWIS forward a copy of the "CRA Year-end Budget Status" report to Linda Haskins, Senior Financial Advisor to Citv of Miami Mayor Diaz. 11/25/2002 Pending Report from NDC- Direction to Executive Director of ANNETTE the CRA: by Chairman Teele to Scheduled for the February LEWIS CRA Board meeting meet with consultants of The National Development Council and Commissioner Gonzalez related to Section 108 Loan application process. 11 /25/2002 Meeting set — never Direction to Executive Director of CHELSA discussed. Meeting to be the CRA: by Vice Chairman Winton' ARSCOTT / scheduled to schedule a meeting with him to explain policies, procedures, source ANNETTE LEWIS of funds, etc. related to Commercial Equipment Loan Program and Policy. Page 7 of 13 CRA feb mtg dir • pgLL a r' tiamiCity of Community Redevelopment Agency DIRECTIVE REPORT G 0 2 f as Updated 10/200391 PM p o / CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON NEXT ACTION PROJECTED MEETING DATE FOR STEP COMPLETION AT RESPONSE DATE 11 /25/2002 CRA staff informed the City Direction to Executive Director of FRANK the CRA: by Chairman Teele to Planning and Public Works ROLLASON Department. Briefing was protect and enhance Peoples held in December, 2002 Restaurant on N.W. 8'h Street during the construction of the Port of Miami Project. Chairman Teele further requested the appropriate administration members (City of Miami Planning and Public Works Departments) to brief Board Member Regalado on the proposed tunnel Droiprt- 11 /25/2002 Direction to Executive Director of HJ ROSS the CRA: by Chairman Teele to schedule a presentation before the CRA Board by Consulting Engineer Cesar Calas related to the revised grant amounts for Jackson Soul Food, Two Guys Restaurant and Just Right Barber Shop to facilitate ro'ects as announced. Page 8 of 13 CRA feb mtg dir • • *oiami City Community Redevelopment Agency DIRECTIVE REPORT • Updated as of 2/10/2003PO1 PM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON NEXT ACTION PROJECTED MEETING DATE FOR STEP COMPLETION DATE RESPONSE DATE 11/25/2002 A MOTION AUTHORIZING THE GENERAL INTERIM EXECUTIVE DIRECTOR COUNSEL OF THE CRA, IN PRINCIPLE, TO ESTABLISH A STEERING COMMITTEE TO OVERSEE THE PREPARATION OF AN UPDATE OF THE MASTER PLAN FOR THE OMNI REDEVELOPMENT AREA WITH THE PERFORMING ARTS CENTER AS A CONSULTANT; FURTHER DIRECTING THAT THIS ISSUE BE BROUGHT BACK AT THE DECEMBER CRA MEETING FOR FINAL ACTION ESTABLISHING A METHOD FOR APPOINTMENT OF TWO CO- CHAIRS TO SAID STEERING COMMITTEE WHO WILL WORK WITH THE CONSULTANTS. 11 /25/2002 Direction to Executive Director of FRANK the CRA: by Chairman Teele to work ROLLASON / with Mr. Bradley Knoefler, of the GENERAL OMNI%Park West Advisory Board, COUNSEL regarding proposal for impact fee grants to assist new businesses in redevelopment area and schedule a recommendation for the next CRA a enda. Page 9 of 13 CRA feb mtg dir 0 City *Oiami Community Redevelopment Agency DIRECTIVE REPORT Updated as of 2/10/2003,:01 PM CRA BOARD MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON FOR RESPONSE NEXT ACTION STEP PROJECTED COMPLETION DATE 9/26/2002 A MOTION DIRECTING THE FRANK EXECUTIVE DIRECTOR OF THE ROLLASON / HJ ti OMNI COMMUNITY ROSS REDEVELOPMENT AGENCY (CRA) TO BRING BACK AT THE NEXT CRA BOARD MEETING A RECOMMENDATION FOR HIRING A SPECIFIC DESIGN CONSULTANT, FROM A PROPERLY APPROVED LIST (CITY, COUNTY, OR OTHER APPROPRIATE AGENCY), TO COORDINATE ISSUES PERTAINING TO THE PERFORMING ARTS, MOTION PICTURE AND MEDIA DISTRICT 9/26/2002 COMPLETED (SEE BLOOM A MOTION DIRECTING THE SPECIAL . FOR INFO) COMMUNITY REDEVELOPMENT COUNSEL AGENCY (CRA) ATTORNEY TO DRAFT THE NECESSARY DOCUMENTS RELATING TO SETTLEMENT OF DISPUTE PERTAINING TO THE TEN (10) FEET ADJACENT TO AND BEHIND THE LYRIC THEATER, LOCATED AT 819 N.W. 2 AVENUE, SUBJECT TO AN AGREEMENT BEING REACHED BY ALL THE AFFECTED PARTIES TO THE LITIGATION THAT REQUIRES ALL APPROPRIATE RELEASES AND APPROVALS; FURTHER REQUESTING THAT THIS ITEM BE BROUGHT BACK TO THE CRA BOARD AT THE NEXT BOARD MEETING FOR A STATUS REPORT. Page 10 of 13 CRA feb mtg dir • is r 2E City `q6t4iami Community Redevelopment Agency g Y DIRECTIVE REPORT • Updated as of 2/10/2003�1 PM CRA BOARD EFFECTIVE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON NEXT ACTION PROJECTED MEETING DATE FOR STEP COMPLETION DATE RESPONSE DATE 9/26/2002 A MOTION DIRECTING THE HJ ROSS COMMUNITY REDEVELOPMENT p AGENCY (CRA) EXECUTIVE DIRECTOR REQUEST THE CITY OF MIAMI, SPECIFICALLY THE DEPARTMENT OF PUBLIC WORKS, INITIATE ALL NECESSARY STEPS TO FORMALLY VACATE THE ALLEYWAY BEHIND THE LYRIC THEATER, LOCATED AT 819 N.W. 2 AVENUE, AND CARRY FORTH ALL LEGAL ACTIONS, PENDING'A FINAL DECISION BY THE CITY OF MIAMI COMMISSION. 7/29/2002 Direction to the CRA Administration: HJROSS by Chairman Teele to report back to the board on the issue of the elevators relating to the Solomon Yuken project. 7/29/2002 Sent email to Barbara Request to the City Administration: CRA ANNETTE Rodriguez, Community by Board Member Regalado to LEWIS Development (CD), 8/14/02 instruct the City's Community with contact information for Development staff to meet the CRA Del Bryan and Randy Ross Administration and the Poinciana Village Homeowner's Association to provide information regarding federal ifunding programs Page 11 of 13 CRA feb mtg dir C] City o1Miami Community Agency Redevelopment A P g Y DIRECTIVE REPORT • Updated as of 2/10/2003 Ol PM CRA BOARD MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON FOR RESPONSE NEXT ACTION STEP PROJECTED COMPLETION DATE 2/14/2002 Direction to the CRA Director of HJ ROSS Construction Management: by Board i Member Regalado to have a neighborhood gathering/party for the residents around the area of the 9`h Street Pedestrian Mall for the purpose of informing them of the proposed fencing project to be constructed in their area; further requesting the Director come back to the Board with a timeline when this project is estimated to be completed and when a kickoff celebration can be held for the residents. 7/30/2001 Direction to the Executive Director of ANNETTE the CRA: by Chairman Teele to LEWIS prepare a recommendation for request for qualifications to be issued to hire a fiduciary to collect rent owed to the CRA from all of its leases; further Vice Chairman Winton urged ongoing efficient management of CRA's existing assets, as well as an ongoing audit to determine which lands are owned by the CRA; Board Member Regalado emphasized that the CRA staff should provide a list of what lands have been recorded by the next CRA meeting. Page 12 of 13 CRA feb mtg dir 0 'city4ofMiami Community Redevelopment Agency Y DIRECTIVE REPORT s Updated as of 2/10/2003401 PM CRA BOARD MEETING DATE EFFECTIVE DATE DUE DATE STATUS REPORT DESCRIPTION POINT PERSON FOR RESPONSE NEXT ACTION STEP PROJECTED COMPLETION DATE 7/30/2001 Direction to the Executive Director of FRANK the CRA: by Board Member ROLLASON d Regalado to develop a time capsule (wherein the County can send a message to be opened in 30-40 years) related to the Miami cemetery including a media library, historical pictures, etc. 5/21 /2001 2/1 /2003 MATTER TO BE Direction to the Executive Director of FRANK FORWARDED TO THE CITY the CRA: by Vice Chairman Winton ROLLASON / ASSET MANAGEMENT FOR to schedule two public hearings in CHELSA COMPETITIVE PROCESS connection with the appropriate use ARSCOTT FOR THE RE -USE OF for the Firehouse located on the FIRESTATION #2 corner of Miami Avenue and N.W. 14 Street. Page 13 of 13 CRA feb mtg dir • •