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Home My WebLink AboutOMNI-CRA-M-03-00080 ® ITEM S-2 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To: Chairman Arthur E. Teele, Jr. and Members of the CRA Board From: rank . �Rolla;cn CRA Executive Director RECOMMENDATION: Date: February 18, 2003 File: Subject: Margaret Pace Park Three -Year Pilot Program References: Enclosures: Resolution It is respectfully recommended that the CRA Board of Directors adopt the attached resolution authorizing the Executive Director to coordinate with the City of Miami Parks and recreation Department, as a part of a three year pilot program at Margaret Pace Park, in the hiring of a full time employee who will be assigned to said park; further requiring that this position will function under the authority of the City of Miami Parks and Recreation Department and subject to the policies within same; further requiring that the total cost of salary and benefits for this position should not exceed $30,000 annually except for increases related to the City's Bargaining Unit Agreement(s) if a full time civil service position is utilized. JUSTIFICATION: The opening of the renovated Margaret Pace Park has literally caused a renaissance in the outdoor activity of the entire surrounding neighborhood; which only proves the point that "if you build it, they will come!" The intent of this pilot program is to provide the staff necessary to accomplish a further expanded, more organized, use of the park facilities to augment the amenities of the surrounding hotels, businesses, and condominiums. By having a full time, on site, contact person it will become more feasible for the surrounding businesses to intertwine their activities with the use of the park as part of the overall program. We envision tents being erected to host various outdoor activities for conventions and .various other inside -building based operations. The park is a natural partner with the surrounding businesses, to both enhance their program, but to also allow the businesses to give back to the park in a symbiotic relationship which would personify a true public/private venture. Funding Source: Account Number: oNm/CRA 03- 08 SEOPW / CRA 0-3- io ® ITEM S-2 RESOLUTION OMNI/CRA R- A RESOLUTION OF THE BOARD OF THE OMNI COMMUNITY REDEVELOPMENT AGENCY (OMNI CRA) AUTHORIZING THE EXECUTIVE DIRECTOR TO COORDINATE WITH THE CITY OF MIAMI PARKS AND RECREATION DEPARTMENT, AS A PART OF A THREE PILOT PROGRAM . AT MARGARET PACE PARK, IN THE HIRING OF A FULL TIME EMPLOYEE WHO WILL BE ASSIGNED TO SAID PARK; FURTHER REQUIRING THAT THIS POSITION WILL FUNCTION UNDER THE AUTHORITY OF THE CITY OF MIAMI PARKS AND RECREATION DEPARTMENT AND SUBJECT TO THE POLICIES WITHIN SAME; FURTHER REQUIRING THAT THE TOTAL COST OF SALARY AND BENEFTTIS FOR THIS POSTION SHOULD NOT EXCEED $30,000 ANNUALLY EXCEPT FOR INCREASES RELATED TO THE CITY'S BARGINING UNIT AGREEMENT(S) IF A FULL TIME CIVIL SERVICE POSITION IS UTILIZED WHEREAS, it is desirous of the CRA to maintain the newly constructed Margaret Pace Park located in its Omni Redevelopment Area; WHEREAS, the City of Miami Parks and Recreation Department posses the resources and expertise in parks operations. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE OMNI COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. That the Board of Directors of the hereby authorizes the Executive Director to coordinate with the City of Miami Parks and Recreation Department, as a part of a three year pilot program at Margaret Pace Park, in the hiring of a full time employee who will be assigned to said park; further requiring that that this position will function under the authority of the City of Miami Parks and Recreation Department and subject to the policies within same; further requiring that the total cost of salary and benefits for this position should not exceed $30,000 annually except for increases related to the City's bargaining unit agreement(s) if a full time civil service position is utilized. OMIT/CRA SEOPW/CRA � 3 -- 0-8 0 3 - -:fi n Section 3. This Resolution shall be effective upon its adoption. • PASSED AND ADOPTED this 24th day of February, 2003. ATTEST: PRISCILLA A. THOMPSON, CLERK OF THE BOARD APPROVED AS TO FORM AND CORRECTNESS: ALEJANDRO VILARELLO, CRA GENERAL COUNSEL 0 • ARTHUR E. TEELE, JR. CHAIRMAN OMNI/CRA SEOPW/CRA 0 ® ITEM 4 F] • PERSONAL APPEARANCE PRESENTATION Report from National Development Council Preliminary funding strategy and Status Report 03 - 08 03 - to • tio 10 PLANNING 0/CRA 0 3 - 08 sE®PW/CRA 03- 10 ITEM 11 CITY OF MD MI, FLORIDA INTER -OFFICE MEMORANDUM 1 To: Chairman Arthur E. Teele, Jr. and Date: February 10, 2003 File: Members of the CRA Board Subject: Limited First Source Hiring Policy From: rank o ason References: CRA Executive Director Enclosures: Resolution, Attachments 10 RECOMMENDATION It is respectfully recommended that the CRA Board of Directors adopt the enclosed resolution authorizing . the CRA Executive Director to implement the limited "First Source Hiring Policy" for service contracts resulting in construction related projects occurring within the SEOPW Redevelopment Area. JUSTIFICATION: On December 16, 2002, the CRA Board instructed staff to prepare legislation that would serve to link organizations interested in offering staffing to companies that are awarded service contracts in the Overtown Redevelopment sub -area by the CRA. The CRA will play a limited role in this process by only facilitating the exchange of contact information from the interested organizations to those companies awarded contracts by the CRA. OW4/CRA SEOPW/CRA - 0S 03- to • • RESOLUTION SEOPW/CRA NO. A RESOLUTION OF THE SOUTHEAST OVERTOWN PARKWEST _ COMMUNITY REDEVELOPMENT AGENCY (SEOPW CRA) AUTHORIZING THE CRA EXECUTIVE DIRECTOR TO IMPLEMENT THE LIMITED "FIRST SOURCE HIRING POLICY" FOR SERVICE CONTRACTS RESULTING IN CONSTRUCTION RELATED PROJECTS OCCURRING WITHIN THE SEOPW REDEVELOPMENT AREA. ITEM 11 NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SEOPW COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The CRA Board hereby authorizes the CRA Executive Director to implement the "First Source Hiring Policy" for service contracts resulting in construction related projects occurring within the SEOPW Redevelopment Area. Section 2. The primary beneficiaries of the "First Source Hiring Policy" shall be participants of the local employment/staffing agencies and other residents of the Southeast Overtown Parkwest Redevelopment Area. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 24`h day of February, 2003. ATTEST: PRISCILLA A. THOMPSON CRA CLERK OF THE BOARD APPROVED AS TO FORM AND CORRECTNESS: ALEJANDRO VILARELLO CRA GENERAL COUNSEL ARTHUR E. TEELE, JR. CHAIRMAN SEOPWICM OMNI/CRA 0 3 - 10 03- 08 0 PUBLIC CONTRACTS t ` STATEMENT OF INTENT TO COMPLY WITH RESOLUTIONS SEOPW/CRA R- AND OMNUCRA R- LIMITED FIRST SOURCE HIRING POLICY February 24, 2003 DEFINITIONS Bidders — means those firms who are competitively seeking to engage with the CRA to provide services as detailed in a publicized notice. Contracting Firms — means those firms who are in the contract negotiation process with the CRA. Minority -Business Enterprise - means any legal entity, other than a joint venture, organized to engage in commercial transactions which is at least 51% owned and controlled by one or more minority persons, or nonprofit entity organized to promote the interests of the physically or mentally disabled. Minority Person - A minority person means a member of a socially or economically disadvantaged minority group, which for the purposes of this title includes Blacks (not of ,.-. Hispanic origin), Hispanics, American Indians, Asians, Women, and the Physically or Mentally Disabled. M/WBE - minority/women's business enterprises I. PURPOSE: The Southeast Overtown Parkwest (SEOPW) and Omni Community Redevelopment Agencies (collectively, the "CRA") were established pursuant to the Community Redevelopment Act of 1969. The CRA's mission is to rebuild blighted neighborhoods, provide access to decent housing for low-income residents, and to create opportunities for employment and self-sufficiency. The CRA's voluminous activities create many contracting opportunities for area businesses. The purpose of this policy is to provide new job opportunities for local qualified contractors and labor personnel residing within the Omni, and Southeast Overtown Parkwest Redevelopment Areas by providing the means by which they can participate on public construction related contracts procured by the CRA that result in projects occurring within Redevelopment Areas. As a major recipient of federal funds, the CRA will seek to make these opportunities available to businesses owned by low-income residents and minority or women owned businesses. This Limited First Source Hiring Policy is designed to help contracting firms and others conduct outreach to minority/women's business enterprises (M/WBE) as required by federal regulations 24 CFR 85.36(e) or at 24 CFR 84.44(b). OMNI/CRA SEOPW/CRA .03- 08 03- 1_0 II. PROGRAM IMPLEMENTATION: The CRA shall consider the following criteria in selecting one or more of the minority procurement methods authorized under Section I above prior to awarding a contract. a) Whether the engagement of the selected firm is likely to increase the number of employment opportunities for residents located within the Redevelopment Areas. b) Whether the method selected is the least restrictive alternative available under this program which will provide for meeting the goals of this program. III. CERTIFICATION A MBE or WBE designated in the bid must, upon request, certify that the firm is owned and controlled by a woman or a member of a minority group or groups. The Agency can provide a declaration statement that meets our certification requirements. IV. DEMONSTRATING GOOD FAITH EFFORTS The bidder/contracting firm has the responsibility of demonstrating that its efforts were reasonably designed to maximize the use of minority and women's businesses. This policy includes forms to be used by each bidder to demonstrate program to compliance. Bidders must demonstrate their efforts to comply with M/WBE requirements by submitting all supporting documentation with their bids, or their bids may be.considered non -responsive. ,0 The following activities and submittals demonstrate Good Faith Efforts: A. Pre -Bid Meeting. Attend pre-bid/proposal conference if one is held for the project B. List of Subcontractors and Suppliers Provide a list of subcontractors and suppliers for this project indicating which firms are M/WBE's and their approximate contract amounts (See Form A) C. Outreach List. The CRA will provide a specific list of vendors, contractors and suppliers that include M/WBE firms. This outreach list includes areas to record your good faith results. Further outreach undertaken by the bidder may be recorded in the spaces provided. ®MNIICRA _ SE®PW/CRA 03-- 08 03- 10 • s V. REQUIREMENTS OF SUCCESSFUL BIDDER A. M/WBE Records. The selected contractor shall maintain records of all subcontracts and materials purchases with M/WBE subcontractors and suppliers. Such records shall show the name and business address of every M/WBE subcontractor or vendor/supplier and the total dollar amount actually paid to each M/WBE firm. Upon completion of the contract, a summary of these records shall be prepared, certified correct by the contractor or authorized representative and, upon request, furnished to the CRA. B. Reporting Requirements and Sanctions. Failure to provide specific information, records, reports, certifications, or any other documents required for compliance with these specifications shall be considered noncompliance with the contract. C. Subcontracting. No substitution of subcontractor, whether M/WBE or otherwise, shall be made at any time without the written consent of the CRA. If a subcontractor is unable to perform successfully and is to be replaced, the contractor will be required to make good faith efforts to replace the original subcontractor. D. Bidders are advised to obtain the most recent project requirements from the CRA prior to submitting their bid. The CRA's M/WBE program is designed to help bidders meet M/WBE requirements and may be modified periodically to increase usefulness in response to local and national objectives VI. ATTACHMENTS A. B. C, D ONM / CRA SEOPW/ CRA 03- 08 03- to ATTACHMENT A LIST OF DESIGNATED SUBCONTRACTORS (INCLUDING SUPPLIERS) Contract No: Project -Name- Date: Total Bid Amount: Prime Contractor: Address: Phone No.: Fax Number: E-mail Address: MBE/WBE: 0_ .1 1 - A "s ,ti. VA d"r ON 1W t 't, oi&i qg v - >116 undersigned bidder hereby gives assurance that if contract is awarded to bidder, subcontractor participation will be in the approximate amounts stated Dabove. Bidder further assures that no subcontractor and/or supplier may be deleted, or changed without the express written approval of the Agency. In accordance to resolutions SEOPW/CRA .and Omni/CRA the above information is submitted concerning subcontractors. W tri 0 Signature of Contractor/Title ED WITH BED IS FORM MUST BE SUBMITT P Attach additional sheets if necessary 40 ATTACHMENT B — M/WBE OUTREACH CONTACT LOG M/WBE's Contacted Date If Rejected Efforts to Remedy Deficiency in (Include Name of Notified Give Reason Sub -Bid (Assistance in referring Business, Address, a for bonding or insurance for Phone, Name of increasing work force, etc.) Contact Person) How Notified * Bid (Direct mail,. Yes No Amount Accepted Rejected hone, etc W I W v' b ittach copies of solicitation sent and responses received. • ATTACHMENT C — 1. List Trades involved in this Contract: 2. List work to be done in house: 3. State how the work was divided into economically feasible units to facilitate using MBE's and WBE's: A. Was the work divided into all the individual subtrades? If not, then why? 10 B. Was the work divided into separate material and services? If so, then list them 4. What information about the work items was provided to M/WBEs? e.g. copies of plans, specifications, subcontracting requirements, etc. (Provide copies of correspondence or description of information sent to MBEs/WBEs) Of ONMICRA SEOPW/CRA 03— 08 03— 10 0 • t• 0 5. What assistance was requested and received from M/WBE referral agencies? e.g. community organizations, M/WBE contractor groups, public agencies, etc. (Provide the names and dates of all referral agencies contacted.) 6. What assistance was offered or provided to NV"Es? e.g. meeting insurance and bonding requirements, obtaining lines of credit, becoming recognized as an M/WBE, opportunity to review plans and specifications, etc. 7. State anything else that you would like to add in support of your demonstration of good faith efforts. AFFIDAVIT The undersigned hereby declares that the foregoing statements on this questionnaire are true and correct. Bidders Signature: Date: Ng/CRA SEOPW/CRA �►- 08 03- 10 ATTACHMENT D --OUTREACH LISTS South Florida Workforce 7900 NW 27th Avenue Miami, Florida 33147 Contact: Charles Cutter Phone: (305) 693-2064 Fax: (305) 693-2074 City of Miami CRA 300 Biscayne Boulevard Way, Suite 309 Miami, Florida 33131 Contact: Michael Wooten Phone: (305) 579-3324 Fax: (305) 381-7319 OM WCRA 03- 0` SEOPW/CRA 03- 10 s 0 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To: Chairman Arthur E. Teele, Jr. and Members of the CRA Board From: r ollason CRA Executive Director Defer to March 31, 2003 ITEM 8 Date: February 10, 2003 File: Subject: References: Enclosures: ONM/CRA SEOPW/CRA 03-- 08 03- to • 0 ov, REPORT FROM EXECUTIVE DIRECTOR OMNd/CRA 03- 08 SEOPW/CR9 03- 7� �J CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To: Chairman Arthur E. Teele, Jr. and Date: February 10, 2003 File: Members of the CRA Board Subject: Report from Executive Director From: -Frank K. Rollason References: CRA Executive Director Enclosures: 13. Defer to March 31, 2003 14. Status on Parking Lot 7 Environmental Assessment Reports (Board request from January 27, 2003) 15. Resolution authorizing the Executive Director to expend funds from the .appropriate Margaret Pace Park project account, in an amount not to exceed $5,000.00, to perform repairs to the sidewalk adjacent to the south entrance of Margaret Pace Park, located at 1745 North Bayshore Drive, Miami Florida; Further authorizing the Executive Director to enter into an agreement with an approved contractor from the City of Miami Vendor list to perform the necessary repairs. ®NM/CRA 03- 08 SEOPW/CRA 03- ® • Y ® • ITEM S-5 RESOLUTION SEOPW/CRA R- A RESOLUTION OF THE BOARD OF THE SOUTHEAST OVERTOWN COMMUNITY REDEVELOPMENT AGENCY (THE "SEOPW CRA") INSTRUCTING THE EXECUTIVE DIRECTOR TO INNITIATE DISCUSSIONS WITH THE CITY OF MIAMI POLICE CHIEF OR HIS DESIGNEE TO DEVELOP AND IMPLEMENT INNITIATIVES FOR THE SEOPW REDEVELOPMENT AREA FOR INCREASED SECURITY PATROLS EITHER THROUGH POLICE OFFICERS OR VIA PRIVATE SECURITY SERVICE UNDER THE DIRECTION OF THE CITY OF MIAMI POLICE DEPARTMENT AND ADDITIONALLY IN INCREASED SECURITY PATROLS VIA AN INNOVATIVE POLICE INNITIATIVE TO ADDRESS THE HOMELESS ISSUES AFFECTING THE BUSINESSES WITHIN THE PARKWEST ENTERTAINMENT DISTRICT EITHER THROUGH POLICE PRESENCE OR VIA PRIVATE SECURITY SERVICE UNDER THE DIRECTION OF THE CITY OF MIAMI POLICE DEPARTMENT WITH FUNDS TO BE PROVIDED BY THE CRA IN AN AMOUNT NOT TO EXCEED $50,000.00 WHEREAS, in furtherance of the redevelopment plan of the CRA; WHEREAS, the provision of assistance to existing and new businesses in the area has a direct impact on the economic revitalization of the redevelopment area. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARKWEST (the "SEOPW/CRA") COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. That the CRA Board of Directors hereby authorize the Executive Director to work with the City of Miami Police Chief, or his designee, to accomplish the following initiatives for the CRA Districts: (1) Increased security patrols for the SEOPW Redevelopment Area either through police officers or via private security service under the direction of the City of Miami Police Department. (2) Increased security patrols via an innovative police initiative to address the homeless issues affecting the businesses within the Parkwest Entertainment District either through police officers or via private security service under the direction of the City of Miami Police Department with funding to be provided by the CRA in an amount not to exceed $50,000.00 OWICRA 03- 08 SEOPW/CRA 03- 10 Section 3. This Resolution shall be effective upon its adoption. PASSED AND ADOPTED this 241h day of February, 2003. ATTEST: PRISCILLA A. THOMPSON, CLERK OF THE BOARD APPROVED AS TO FORM AND CORRECTNESS: ALEJANDRO VILARELLO, CRA GENERAL COUNSEL • • ARTHUR E. TEELE, JR. CHAIRMAN O [/CRA SEOPW/CRA 03- 08 �3 10 • • ITEM S-5 RESOLUTION OMNI/CRA R- A RESOLUTION OF THE BOARD OF THE OMNI COMMUNITY REDEVELOPMENT AGENCY (the "OMNI/CRA") INSTRUCTING THE EXECUTIVE DIRECTOR TO INNITIATE DISCUSSIONS WITH THE CITY OF MIAMI POLICE CHIEF OR HIS DESIGNEE TO DEVELOP AND IMPLEMENT INNITIATIVES FOR THE OMNI REDEVELOPMENT AREA FOR INCREASED SECURITY PATROLS EITHER THROUGH TOLICE OFFICERS OR VIA PRIVATE SECURITY SERVICE UNDER THE DIRECTION OF THE CITY OF MIAMI POLICE DEPARTMENT WHEREAS, in furtherance of the redevelopment plan of the CRA; WHEREAS, the provision of assistance to existing and new businesses in the area has a direct impact on the economic revitalization of the redevelopment area. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE OMNI COMMUNITY REDEVELOPMENT AGENCY (the "OMNI/CRA") OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. That the CRA Board of Directors hereby authorize the Executive Director to work • with the City of Miami Police Chief, or his designee, to accomplish the following initiative for the CRA District: Increased security patrols for the Omni Redevelopment Area either through police officers or via private security service under the direction of the City of Miami Police Department Section 3. This Resolution shall be effective upon its adoption. PASSED AND ADOPTED this 241h day of February, 2003. ATTEST: PRISCILLA A. THOMPSON, CLERK OF THE BOARD APPROVED AS TO FORM AND CORRECTNESS: ALEJANDRO VILARELLO, CRA GENERAL COUNSEL ARTHUR E. TEELE, JR. CHAIRMAN ®MIDI/CRA 03- 08 SEOPW/CRA 03 10 w _ . .7 ITEM S-6 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To: Chairman Arthur E. Teele, Jr. and Date: February 18, 2003 File: Members of the CRA Board • • From: Frank K. Rollason CRA Executive Director Subject: Discussion on the request from the Bicentennial of Haiti project References: Enclosures: Request from the Bicentennial of Haiti project for CRA support of media and visiting dignitaries within the CRA boundaries OMW /CRA SEOPW/CRA 03- 08 G - 10