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HomeMy WebLinkAboutSEOPW OMNI CRA 2003-01-27 MinutesCITY OF MIAMI, FLORIDA 46 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM /,L L•� �� C:f' ZL� �•� c •'�. Priscilla A. Thompson City Clerk DATE: February 10, 2003 FILE SUBJECT: Minutes of the CRA Meeting of January 27, 2003 REFERENCES: ENCLOSURES: Enclosed herein, please find a copy of the minutes for the CRA Meeting of January 27, 2003. These minutes are regularly distributed to the Mayor and members of the City Commission for their reference and files. PAT:mm c: Joe Arriola, Chief Administrator/City Manager Alejandro Vilarello, City Attorney CITY OF MIAMI 40.. ti} .e.. 4e G CRA MEETING MINUTES OF MEETING HELD ON JANUARY 27, 2003 PREPARED BY THE OFFICE OF THE CITY CLERK/CITY HALL Priscilla A. Thompson/City Clerk MINUTES OF THE REGULAR BOARD OF DIRECTORS MEETING OF THE COMMUNITY REDEVELOPMENT AGENCY FOR SOUTHEAST OVERTOWN/PARK WEST AND OMNI DISTRICTS On the 27th day of January 2003, the Board of Directors of the Community Redevelopment Agency for the Southeast Overtown/Park West and Omni Districts of the City of Miami met at the Double Tree Hotel, 2648 South Bayshore Drive or 1717 North Bayshore Drive, Miami, Florida. The meeting was called to order at 5:13 p.m. by Chairman Arthur E. Teele, Jr., with the following Board Members found to be present: Vice Chairman Johnny L. Winton Board Member Angel Gonzalez Board Member Joe Sanchez ABSENT: Chairman Arthur E. Teele, Jr. Board Member Tomas Regalado ALSO PRESENT: Carlos A. Gimenez, City Manager, City of Miami Priscilla A. Thompson, City Clerk, City of Miami Sylvia Scheider, Assistant City Clerk, City of Miami James Villacorta, Assistant City Attorney, City of Miami Frank Rollason, Executive Director, CRA, City of Miami Annette Lewis, Chief Financial Officer, CRA, City of Miami William R. Bloom, Special Counsel, Holland & Knight Anna Rojas, Chief Deputy Clerk, City of Miami Vice Chairman Winton: Please call to order the January 27th 2003 Board of Directors meeting of the CRA (Community Redevelopment Agency) for both Overtown/Park West and Omni. As our first order of business, Commissioner -- Board Member Sanchez, would you like to lead us in the pledge of allegiance? An invocation was delivered by Vice Chairman Winton, followed by Board Member Sanchez leading those present in a pledge of allegiance to the flag. ,.d January 27, 2003 1' :;DIRECT; CRA EXECUTIVE DIRECTOR TO' -PROVIDE BOARD_ MEMBERS' WITH LIST AND. UPDATED ,REPO$T OF'ALL SIVIALL''BUSINESSES;`THAT: HAVE,:OBTAINED GRANTS ` -° THROUGH:, ; COMMUNITY;. -.REDEVELOPMENT` AGENCY, ` -DETAILING` AMOUNT;OEGRANT AND.AIVIOUNTS OF;USED.; AND<UN[1SED`FUNDS,TO'DATE. y; Board Member Sanchez: Mr. Vice Chairman. Vice Chairman Winton: Yes, sir. Board Member Sanchez: I am going to be requesting that Item 8 be deferred to the next CRA board meeting, allowing me the opportunity to sit down with the Executive Director and try to comprehend this whole process of this terms -- financial terms for Gil's Cafe and Bakery proposal. Vice Chairman Winton: OK. So we will defer Item 8. Anything else? Board Member Sanchez: Also, Mr. Chairman -- Vice Chairman Winton: Yes, sir. Board Member Sanchez: Before we go into the regular agenda, I would like the Executive Director to provide myself, and maybe all the board members, a list and an updated report of all small businesses that have obtained grants to where they're at with the grants, and what have they done, focusing on three. One of them is the Jackson Soul Food. The other one is Two -- Frank Rollason (Executive Director, CRA): Two Guys Restaurant. Board Member Sanchez: Two Guys Restaurant, and there's another one. Mr. Rollason: Barbershop. Annette Lewis (Chief Financial Officer, CRA): Just Right Barbershop. Mr. Rollason: Just Right Barbershop. Board Member Sanchez: Just Right Barbershop. We have given them the grants. We just basically want to know what they are doing, you know, with the grants, and if anything's going on. So we just want an update on that. Vice Chairman Winton: So a status report showing -- reflecting what the grant amount has been, what monies have been used for those grants to date, and if there's any money that has been unused -- Mr. Rollason: Yes. Vice Chairman Winton: -- relative to those grants. 1 January 27, 2003 Mr. Rollason: We can do that. Vice Chairman Winton: Thank you. Mr. Rollason: Also, the administration would like to defer Item Number 7 until the 24"', also. Board Member Gonzalez: Move deferral of Item 7. Board Member Sanchez: Is that the only one, Frank? Vice Chairman Winton: I don't think we have to have a motion, do we? Do we have to have a motion -- Board Member Sanchez: No. Vice Chairman Winton: -- to defer these items? Board Member Sanchez: Frank, is that the only one, seven? Mr. Rollason: I beg your pardon. Board Member Sanchez: Seven, is that the only one? Mr. Rollason: That's the only one that I have. Board Member Sanchez: OK. Vice Chairman Winton: So, we will defer 7 and 8. Board Member Sanchez: OK. Vice Chairman Winton: Any other deferrals? Being none, then I guess we need to approve on Consent Agenda, which is simply accepting the s 2 January 27, 2003 0 0 2.. ACCEPTING UPDATED STATUS REP,,,ORT OF; THE, CRA `OWNED :'PROPERTIES DATED: AS OF AUGUST 12, 2002 t - . . Vice Chairman Winton: Being none, then I guess we need -- on the Consent Agenda -- need to approve on Consent Agenda, which is simply accepting the updated status report on CRA (Community Redevelopment Agency) -- on properties which we will have in all of our reports, by the way. Board Member Sanchez: On the Consent Agenda, one has been deferred to February the 24`". The other one is accepting the status report of the CRA-owned properties date as of August the 12", 2002. Frank Rollason (Executive Director, CRA): That is correct. Commissioner Sanchez: OK. Vice Chairnan Winton: We just need a motion on that. Board Member Sanchez: So moved. Board Member Gonzalez: Second. Vice Chairman Winton: Got a motion and a second on Consent Agenda. Discussion. Being none, all in favor "aye." The Board Members (Collectively): Aye. Vice Chairman Winton: Like sign opposed. The motion carries. The following motion was introduced by Board Member Sanchez, who moved for its adoption: CRA/SEOPW MOTION NO. 03-1 CRA/OMNI MOTION NO. 03-1 A MOTION ACCEPTING UPDATED STATUS REPORT OF THE CRA OWNED PROPERTIES DATED AS OF AUGUST 12, 2002. 3 January 27, 2003 i Upon being seconded by Board Member Gonzalez, the motion was passed and adopted by the following vote: 1 AYES: Vice Chairman Johnny L. Winton Board Member Angel Gonzalez Board Member Joe Sanchez NAYS: None. ABSENT: Chairman Arthur E. Teele, Jr. Board Member Tomas Regalado 4 January 27, 2003 0 0 3: ,CHARLES,X.'DEE% P.E:, PRINCIPAL OF,..H1 ROSS: & .ASSOCIATES -NAMED±NEW CRA CONSULTING,ENGINEER. Vice Chairman Winton: Number 3, H.J. Ross & Associates status on current contract with CRA (Community Redevelopment Agency). Frank Rollason (Executive Director, CRA): Yes, Mr. Chairman, as a result of the untimely death of Cesar, I requested H.J. Ross to appear before the board tonight and give an update as to where they are, and what their intent is as going forward with the contract that we have. And the President of H.J. Ross, Mr. Al Piedrabita, will present tonight and make a presentation with his staff, a very brief presentation to you. Vice Chairman Winton: Thank you. Mr. Rollason: Al. Vice Chairman Winton: Yes, sir. Al Piedrabita: Thank you, Mr. Rollason. Mr. Chairman, Commissioners, ladies and gentlemen. I'm Al Piedrabita, President of H.J. Ross. We are extremely saddened by the passing of Cesar on January 7th. He was not only a partner, but a dear friend to all of us. As you all know, Cesar represented the company on behalf -- through the CRA (Community Redevelopment Agency) -- and Cesar Calas cannot be replaced, neither as a friend, nor as a partner or principle. And I know that he touched the lives of everyone who knew Cesar, both on the personal and professional level. But we must go on. We must pick up the pieces. And, to that extent, I'm here with my partner, Chuck Deeb, Vice President of H.J. Ross, to move forward and commit the resources of H.J. Ross to the CRA, and to ensure that your objective and your goals are met. I would like to have Chuck Deeb come up and share with you his commitment to the CRA and to the staff. Chuck. Chuck Deeb: Thanks, Al. As Al said, I'm Chuck Deeb and Vice President of H.J. Ross Associates. And we've all -- we've met with the staff, Mr. Rollason -- Vice Chairman Winton: We need your -- Mr. Deeb: -- and a group of us -- Vice Chairman Winton: We need your address, also, please, sir. Mr. Deeb: OK. For both of us -- Vice Chairman Winton: Yeah. Mr. Deeb: -- it's 800 Douglas Entrance, Suite 250, Coral Gables, 33134. Vice Chairman Winton: Thank you. 5 January 27, 2003 Board Member Sanchez: Thank you. Mr. Deeb: As I said, we've met with staff and Mr. Rollason, and we're up -to -speed on all the projects, picking up right where Cesar left off. And we're ready to proceed ahead and move forward with all of your projects and tasks assigned. So we appreciate the continued opportunity. Vice Chairman Winton: And, Frank, do you have any questions? I mean, I'm assuming y'all are going to appoint a point person to -- that will perform much the same way as Cesar did. Mr. Piedrabita: Yes, sir. Yes, Commissioner. Vice Chairman Winton: Oh, that is going to be you. I'm sorry. Mr. Piedrabita: Chuck Deeb will be the contact. Vice Chairman Winton: It would help if I listened better, right?, Mr. Deeb: I don't think I stated that. I think we kind of assumed -- we've already spoken to Mr. Rollason. We have that understanding now. Vice Chairman Winton: OK. Great. Thank you. Frank, any questions?] - Mr. Rollason: No. I'm in good shape, and we're meeting and going over the contract. There's going to be some adjustments both sides want to make, and we'll bring that back before you to finalize it. Vice Chairman Winton: Questions from board members. Board Member Sanchez: None. Vice Chairman Winton: OK. Item 3, finance and administration -- I mean, 4. Thank you all. Mr. Deeb: Thank you very much. 6 January 27, 2003 4. RECEIV.t-'MONTHLY 'FINANGIAL STATE E' NT.FOR PERIOD'S ENDING;:OCTOBER 31, 2002 AND°NOVEMBER 30;` 2002: ' Vice Chairman Winton: We need a resolution simply receiving the monthly financial statements from the CRA (Community Redevelopment Agency) Chief Financial Officer for both October and November. Board Member Sanchez: Receding or receiving? Vice Chainnan Winton: Receiving. Board Member Gonzalez: Receiving. Vice Chairman Winton: Just the fact that they're in the book. Board Member Sanchez: So moved. Board Member Gonzalez: Second. Vice Chairman Winton: We have a motion and a second on 4. Discussion. Being none, all in favor "aye." The Board Members (Collectively): Aye. Vice Chairman Winton: Like sign opposed. The motion carries. The following resolution was introduced by Board Member Sanchez, who moved for its adoption: CRA/SEOPW RESOLUTION NO. 03-2 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST (SEOPW) COMMUNITY REDEVELOPMENT AGENCY (CRA) RECEIVING THE MONTHLY FINANCIAL STATEMENT INCLUDING BUDGET TO ACTUALS FOR THE PERIODS ENDING OCTOBER 31, 2002 AND NOVEMBER 30, 2002 RESPECTIVELY, AS TRANSMITTED BY THE CHIEF FINANCIAL OFFICER OF THE CRA. ►1x 7 January 27, 2003 • CRA/OMNI RESOLUTION NO. 03-2 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OMNI COMMUNITY REDEVELOPMENT AGENCY (CRA) RECEIVING THE MONTHLY FINANCIAL STATEMENT INCLUDING BUDGET TO ACTUALS FOR THE PERIODS ENDING OCTOBER 31, 2002 AND NOVEMBER 30, 2002 RESPECTIVELY, AS TRANSMITTED BY THE CHIEF FINANCIAL OFFICER OF THE CRA. (Here follows body of resolution, omitted here and on file in the Office of the City Clerk.) Upon being seconded by Board Member Gonzalez, the resolution was passed and adopted by the following vote: AYES: Vice Chairman Johnny L. Winton Board Member Angel Gonzalez Board Member Tomas Regalado Board Member Joe Sanchez NAYS: None ABSENT: Chairman Arthur E. Teele, Jr. Vice Chairman Winton: Commissioner Regalado, I didn't see you. Good evening. Board Member Regalado: I'm here. Thank you. 8 January 27, 2003 :5;;:- RESOLUTIONeAUTHORIZING CRA'CHIEF: FINANCIAL OFFICER`.TO°EXECUTE ALL" NECESSARY , AGREEMENNTS . WITH _ ,ICMA RETIREMENT ' CORPORATION} H FOR , ,ESTABLISHMENT `OF`TRUSTACCOUNTS FOR EMPLOYEE 40'1(A).RETIREMENT AND :457 DEFERRED. COMPENSATION,.,P ANSI`AND AGREEMENTS TO TO ADMINISTRATION. OF PLAN: Board Member Sanchez: Mr. Chairman, so moved 5. Board Member Regalado: Are we done? Board Member Gonzalez: Second on 5. Board Member Sanchez: We will be. Vice Chairman Winton: We're getting close. Board Member Regalado: I know. Vice Chairman Winton: We have a motion and a second on Item Number 5. Any further discussion on 5? Being none, all in favor "aye." The Board Members (Collectively): Aye. Vice Chairman Winton: Like sign opposed. The motion carries. The following resolution was introduced by Board Member Sanchez, who moved for its adoption: CRA/SEOPW RESOLUTION NO. 03-3 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN COMMUNITY REDEVELOPMENT AGENCY (THE "SEOPW CRA") AUTHORIZING THE CRA CHIEF FINANCIAL OFFICER TO EXECUTE ALL NECESSARY AGREEMENTS WITH THE ICMA RETIREMENT CORPORATION FOR THE ESTABLISHMENT OF TRUST ACCOUNTS FOR THE EMPLOYEE 401 (A) RETIREMENT AND 457 DEFERRED COMPENSATION PLANS AND AGREEMENTS INCIDENTAL TO THE ADMINISTRATION OF THE PLAN. 010 9 January 27, 2003 CRA/OMNI RESOLUTION NO. 03-3 A RESOLUTION OF THE BOARD OF THE OMNI COMMUNITY REDEVELOPMENT AGENCY (THE "OMNI CRA") AUTHORIZING THE CRA CHIEF FINANCIAL OFFICER TO EXECUTE ALL NECESSARY AGREEMENTS WITH THE ICMA RETIREMENT CORPORATION FOR THE ESTABLISHMENT OF TRUST ACCOUNTS FOR THE EMPLOYEE 401 (A) RETIREMENT AND 457 DEFERRED COMPENSATION PLANS AND AGREEMENTS INCIDENTAL TO THE ADMINISTRATION OF THE PLAN. (Here follows body of resolution, omitted here and on file in the Office of the City Clerk.) Upon being seconded by Board Member Gonzalez, the resolution was passed and adopted by the following vote: AYES: Vice Chairman Johnny L. Winton Board Member Angel Gonzalez Board Member Tomas Regalado Board Member Joe Sanchez NAYS: None ABSENT: Chairman Arthur E. Teele, Jr. 10 January 27, 2003 6. AUTHORIZE , BOND:. COUNSEL -TO:' REVIEW DOCUMENTS'"RELATED •_ TO .'GRAN CENTRAL CORPORATION LOAN'ISSUED..ON;JANUARy;20,, 1988.FOR COMPLIANCE: WITH, 'SAID LOAN REQUIREMENTS 'AND COVENANTS. Vice Chairman Winton: Six, resolution authorizing CRA (Community Redevelopment Agency) bond counsel to redo documents related to the Gran Central Corporation loan, issued on -- Board Member Sanchez: So moved. Vice Chairman Winton: -- January 9t'. Board Member Gonzalez: Second. Vice Chairman Winton: (UNINTELLIGIBLE) Annette Lewis (Chief Financial Officer, CRA): Sir and Mr. Attorney and Madam Clerk, we have a scrivener's error. That date should read January 201h, 1988, as opposed to January 61h, 1992. Vice Chairman Winton: It should read what? Ms. Lewis: January 20", 1988. Vice Chairman Winton: Instead of January 9t', 1992? Ms. Lewis: That is correct, sir. Vice Chairman Winton: OK. Fine. So we have a motion and a -- now -- and do we have bond counsel already? Ms. Lewis: We have bond counsel that's doing the balance of the 10.5 of the 22 million authorized -- Vice Chairman Winton: OK. Great. Perfect. So we have a motion and a second. Any further discussion? Being none, all in favor "aye." The Board Members (Collectively): Aye. Vice Chairman Winton: Like sign opposed. The motion carries. 11 January 27, 2003 The following resolution was introduced by Board Member Sanchez, who moved for its adoption: CRAJSEOPW RESOLUTION NO. 03-4 A RESOLUTION OF THE BOARD OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY (THE "SEOPW CRA") AUTHORIZING BOND COUNSEL TO REVIEW DOCUMENTS RELATED TO THE GRAN CENTRAL CORPORATION LOAN ISSUED ON JANUARY 20, 1988 FOR COMPLIANCE WITH SAID LOAN REQUIREMENTS AND COVENANTS. (Here follows body of resolution, omitted here and on file in the Office of the City Clerk.) Upon being seconded by Board Member Gonzalez, the resolution was passed and adopted by the following vote: AYES: Vice Chairman Johnny L. Winton Board Member Angel Gonzalez Board Member Tomas Regalado Board Member Joe Sanchez NAYS: None ABSENT: Chairman Arthur E. Teele, Jr. 12 January 27, 2003 r .. T. AUTHORIZE .CRA, -EXECUTIVE. DIRECTOR AND. ,CHIEF, FINANCIAL OFFICER; TO :. -, ENGAGE CPA FIRM. Vice Chairman Winton: Seven and eight have both been deferred. Item 9, and if you all don't mind, I would like to speak to Item 9. This is probably the most important thing we're going to get done all year. And I would like to make a change in the request here. The request is to hire an independent CPA (Certified Public Accountant) firm to come in and work with our staff to get all of our accounting records in tip top shape, both the accounting records as it relates to the finances of the CRA (Community Redevelopment Agency) and the accounting records of all of our projects. So that, at the end of the day, when this gets finished -- and I met with staff today and we worked on creating a report, that will come to us in the future, on every single project that's going on, where we'll be able to look at an executive summary that tells us precisely when a project was first authorized, the amount of the original budget, whether or not there were any changes to the budget amount. The funding sources will be identified on this summary sheet, the money that we appropriate, the money spent, and the remaining money to be spent on these projects. And you'll be able to look at that on a grid on one sheet per project as a summary -- as an executive summary, so we're not trying to figure out is there money there or not money there. Now, we can't really figure that out today because our records are not in good enough condition to figure that out. So hiring this outside CPA firm is crucial. The change that I would like to make in this request is that I don't want a CPA firm hired by KPMG (Klynveld, Peat, Marwick, Goerdeler). KPMG, as our external auditor, had the absolute and direct responsibility to report the fact that they couldn't do our audit in 2001 to this Board, which they did not do until 2002, when they couldn't do the 2002 audit. I want an independent firm -- and I think that I would like to have the City Manager's Office working -- with his finance people working with us to identify the appropriate CPA firm that could come in. And in our discussions with some staff today, they said, you really need to go hire somebody that has experience in accounting relative to Chapter 160 -- Annette Lewis (Chief Financial Officer, CRA): One sixty-three. Vice Chairman Winton: One sixty-three, which is the -- Board Member Sanchez: CRA. Vice Chairman Winton: -- CRA stuff. And if you don't get that kind of accountant, you're not going to get the job done. So they're doing some research to figure out who those players are, but this is a really important step. And this authorizes an expenditure of up to thirty-five thousand dollars ($35,000) for this job. Ms. Lewis: Thirty thousand, sir. Vice Chairman Winton: Thirty? OK. Board Member Sanchez: So, you make the motion? Vice Chairman Winton: Would you, please? 13 January 27, 2003 Board Member Sanchez: There's a motion. Is there a second? Board Member Gonzalez: Second. Board Member Sanchez: There's a motion and a second. Open for discussion. Hearing none, all in favor say "aye." The Board Members (Collectively): Aye. Board Member Sanchez: Anyone opposing, having the same right, say "nay." Motion carries. Alejandro Vilarello (City Attorney): As amended. Board Member Sanchez: As amended. Vice Chairman Winton: As amended. The following resolution was introduced by Vice Chairman Winton, who moved for its adoption: SEOPW/CRA RESOLUTION NO. 03-5 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY (THE "SEOPW CRA") AUTHORIZING THE EXECUTIVE DIRECTOR AND CHIEF FINANCIAL OFFICER TO ENGAGE A CPA FIRM AT THE RECOMMENDATION OF KPMG LLP, THE CURRENT EXTERNAL AUDITORS FOR THE CRA; FURTHER DESIGNATING SAID FIRM AS A SOLE SOURCE VENDOR FOR THE PURPOSE OF ASSISTING THE CRA FINANCE DEPARTMENT 1) TO PROVIDE A REMEDY TO MATTERS DISCLOSED IN THE MANAGEMENT LETTER COMMENTS ISSUED FOR THE OMNI AND SOUTHEAST OVERTOWN/PARK WEST FINANCIAL STATEMENTS FOR FISCAL YEARS ENDING SEPTEMBER 30TH 2O00 AND 2001 RESPECTIVELY 2) ANY OTHER FINANCIAL FUNCTION OR MATTER TO REQUIRES THEIR INPUT OR ASSISTANCE, FOR A FEE NOT TO EXCEED $30,000. m 14 January 27, 2003 OMIN/CRA RESOLUTION NO. 03-4 A RESOLUTION OF THE BOARD OF THE OMNI COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING THE EXECUTIVE DIRECTOR AND CHIEF FINANCIAL OFFICER TO ENGAGE A CPA FIRM AT THE RECOMMENDATION OF KPMG LLP, THE CURRENT EXTERNAL AUDITORS FOR THE CRA; FURTHER DESIGNATING SAID FIRM AS A SOLE SOURCE VENDOR FOR THE PURPOSE OF ASSISTING THE CRA FINANCE DEPARTMENT 1) TO PROVIDE A REMEDY TO MATTERS DISCLOSED IN THE MANAGEMENT LETTER COMMENTS ISSUED FOR THE OMNI AND SOUTHEAST OVERTOWN/PARK WEST FINANCIAL STATEMENTS FOR FISCAL YEARS ENDING SEPTEMBER 30TH 2000 AND 2001 RESPECTIVELY 2) ANY OTHER FINANCIAL FUNCTION OR MATTER TO REQUIRES THEIR INPUT OR ASSISTANCE, FOR A FEE NOT TO EXCEED $30,000, (Here follows body of resolution, omitted here and on file in the Office of the City Clerk.) Upon being seconded by Board Member Gonzalez, the resolution was passed and adopted by the following vote: AYES: Vice Chairman Johnny L. Winton Board Member Angel Gonzalez Board Member Tomas Regalado Board Member Joe Sanchez NAYS: None ABSENT: Chairman Arthur E. Teele, Jr. 15 January 27, 2003 AUTHQRIZE GRA EXECUTIVE DIRECTOR, TO .RENEW' CONTRACTAGREEMENT, WITH 'GREATER. MIAMI NEIGHBORHOODS TO PERFORM TASKS :" RELATED TO:..1) REPORTING REQUIREMENTS FOR FEDERAL, STATE AND LOCAL: GRANTS. 2); LAND' ACQUISITION .3)' bATA` GATHERING' -AND ANALYSES 4), yPREPARATION -OF GRANT' APPLI(ATI 'M AND., 5) _GENERAL CONSiJLTING SERVICES, TOTAL $70,000; .m: Vice Chairman Winton: Would staff like to report on Item 10 here, and bring us up -to -speed in terms of what this is? Annette Lewis (Chief Financial Officer, CRA): On Item 10, we're renewing our relationship with Greater Miami Neighborhoods. We had used them in the past. And their previous contract had expired in September of 2000. The main reason for bringing them here, at this time, is to assist us in clearing a lot of our Community Development Block Grant type reporting requirements that we have, that haven't been met for three years. Vice Chairman Winton: Wow. Ms. Lewis: And they've proved, in the past, instrumental in gathering data and to give us a good gauge as to what's happening within Overtown, as well as the Omni. They've done a lot of research and data gathering, and -- Vice Chairman Winton: So, they're going to perform a role similar to the CPAs (Certified Public Accountants) we're going to hire, except this relates to Community Development Block Grant funding? Ms. Lewis: That's correct, sir. Vice Chairman Winton: OK. I need a motion on that. Board Member Gonzalez: Move Item 10. Vice Chairman Winton: Commissioner Sanchez or Regalado, I need a second. Board Member Gonzalez: We need a second. Vice Chairman Winton: Got a second from Commissioner Regalado. Any further discussion? Being none, all in favor "aye." The Board Members (Collectively): Aye. Vice Chairman Winton: Like sign opposed. The motion carries. 16 January 27, 2003 0 0 The following resolution was introduced by Board Member Gonzalez, who moved for its adoption: SEOPW/CRA RESOLUTION NO. 03-6 A RESOLUTION OF THE BOARD OF THE SOUTHEAST OVERTOWN COMMUNITY REDEVELOPMENT AGENCY (THE "SEOPW CRA") AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH GREATER MIAMI NEIGHBORHOODS ("GMN") TO PERFORM TASKS RELATED BUT NOT LIMITED TO 1) REPORTING REQUIREMENTS FOR FEDERAL, STATE OR LOCAL FUNDING GRANTS 2) LAND ACQUISITION 3) DATA GATHERING AND ANALYSES 4) PREPARATION OF GRANT APPLICATIONS AND 5) GENERAL CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $35,000. D OMNI/CRA RESOLUTION NO. 03-5 A RESOLUTION OF THE BOARD OF THE OMNI COMMUNITY REDEVELOPMENT AGENCY (THE "OMNI CRA") AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH GREATER MIAMI NEIGHBORHOODS ("GMN") TO PERFORM TASKS RELATED BUT NOT LIMITED TO 1) REPORTING REQUIREMENTS FOR FEDERAL, STATE OR LOCAL FUNDING GRANTS 2) LAND ACQUISITION 3) DATA GATHERING AND ANALYSES 4) PREPARATION OF GRANT APPLICATIONS AND 5) GENERAL CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $35,000. (Here follows body of resolution, omitted here and on file in the Office of the City Clerk.) Upon being seconded by Board Member Regalado, the resolution was passed and adopted by the following vote: AYES: Vice Chairman Johnny L. Winton Board Member Angel Gonzalez Board Member Tomas Regalado Board Member Joe Sanchez NAYS: None ABSENT: Chairman Arthur E. Teele, Jr. 17 January 27, 2003 , 9: AUTHORIZE CRA EXECUTIVE DIRECTOR TO ISStfE I -KIND GRANTS" l7;Q00 TO. THREE PROPERTY O.WNERS::AFFECTED.BY"3�D AVENUE EXTENSION'OF`9TH" °;STREET,-, PEDESTRIAN MALL, RELATES TO"ELECTRICAL CONVERSION: Vice Chairman Winton: Development, Item 11, Mr. Rollason. Frank Rollason (Executive Director, CRA): Eleven pertains to the 91h Street Mall. And this is the request for the funding to complete the underground utilities that will go over to Mount Zion and two other properties on 9t11 Street. Board Member Gonzalez: Move Item 11. Vice Chairman Winton: Got a motion. Need a second in the back. Commissioner -- Board Member Gonzalez: Need a second. Vice Chairman Winton: -- Sanchez or Regalado. Second, Commissioner Regalado. Any further discussion on this item? Being none, all in favor "aye." The Board Members (Collectively): Aye. Vice Chairman Winton: Like sign oppose. The motion carries. The following resolution was introduced by Board Member Gonzalez, who moved for its adoption: SEOPW/CRA RESOLUTION NO. 03-7 A RESOLUTION OF THE SOUTHEAST OVERTOWN PARKWEST COMMUNITY REDEVELOPMENT AGENCY (SEOPW CRA) AUTHORIZING THE EXECUTIVE DIRECTOR, PURSUANT TO SEOPW RESOLUTION NO. R-02-19, TO ISSUE IN -KIND GRANTS NOT TO EXCEED A SUM TOTAL OF $17,000 TO THE THREE PROPERTY OWNERS, AS ATTACHED, AFFECTED BY THE 3' AVENUE EXTENSION OF THE 9T1' STREET PEDESTRIAN MALL AS IT RELATES TO THE ELECTRICAL CONVERSION. 18 January 27, 2003 0 u (Here follows body of resolution, omitted here and on file in the Office of the City Clerk.) Upon being seconded by Board Member Regalado, the resolution was passed and adopted by the following vote: AYES: Vice Chairman Johnny L. Winton Board Member Angel Gonzalez Board Member Tomas Regalado Board Member Joe Sanchez NAYS: None ABSENT: Chairman Arthur E. Teele, Jr. 19 January 27, 2003 10. DIRE`CT4;CRA; EXECUTIVE DIRECTOR TO iJSE bPROJECT. REPORT FORMAT TO, DETAIL ENTIRE; PROJECT HISTORY FOR-ATHALIE RANGE, # 1 E MINI PARK PROJECT ,AND SCHEDULE FOR DISCUSSION AT NEXT -BOARD, MEETING. Vice Chairman Winton: Item 13. Board Member Gonzalez: Twelve, that deferred. Thirteen. Vice Chairman Winton: Twelve is -- Alejandro Vilarello (City Attorney): Twelve was already deferred. Vice Chairman Winton: -- deferred. Item 13, status report on Athalie Range Mini Park. Commissioner Sanchez: Put the CRA (INAUDIBLE), because the Chairman's not here. Frank Rollason (Executive Director, CRA): Chelsa, you going to -- Vice Chairman Winton: Can we get an update on -- Mr. Rollason: Yes. Chelsa is going to give us an update on it. Chelsa Arscott: Chelsa Arscott, CRA (Community Redevelopment Agency). At the request of Board Member Sanchez, at the board meeting in October, he wanted to have a -- he wanted us to come back with a report on the status of Athalie Range Park. In your agenda, you see the status. We are still pending a number of lease agree -- a number of legal agreements with regards to this project. We're pending an agreement between the City of Miami and FDOT (Florida Department of Transportation) for the use of the right-of-way, which is the park, as well as the contract between the City of Miami and Dade County for -- Vice Chairman Winton: Excuse me, Chelsa. Could you hold on? Mr. Judy, and those of you all in that back corner, if y'all have conversation y'all need to carry on, would you go out into the hallway, please, so we can carry on this meeting? Thank you. Ms. Arscott: Yes. As I was saying, we're also pending an agreement between the City of Miami and Dade County, and this is for the disbursement of the funds from the Safe Neighborhood Parks bonds, the three hundred thousand dollars ($300,000), as well as an interlocal agreement between the City and the CRA for us -- the CRA to make improvements to Athalie Range #1 Mini Park. In your package you have also -- we held two public workshops. One that was held in October, but we had to cancel because of poor turnout. And we had one again in December. So, in your package, you have two color maps, which shows the concepts that we received from those individuals who did show up at that meeting. We intend to hold one more public workshop to garner, you know -- to get a much larger turnout so that the public can, you know, decide -- to give us a concept for what they envision at Athalie Range 41 Mini Park. And from there on, we plan to cost estimate the cost to make such improvements, and then to go out to bid for that 20 January 27, 2003 project. So, in your package, you also have a copy of the grant application that we sent to the Safe Neighborhood Park Bond, as well as all the other relevant information, and the ordinance, which approved the matching funds for three hundred thousand dollars ($300,000) on the City's side. Vice Chairman Winton: And, Mr. Rollason, this is a good example, also. Would y'all take the Athalie Range Mini Park and, at our next meeting -- Board Member Gonzalez: Put it on the chart. Vice Chairman Winton: -- take the form that we created today and fill that form in with Athalie Range Mini Park, and give it to each of the -- because that then is going to be a much clearer picture, even than the explanation, because in the explanation, it's hard to see this stuff all the time. Mr. Rollason: Understand. We can do that. Vice Chairman Winton: You give us that executive summary, we can look at that and we'll know the entire history and trail of financing for this project. Mr. Rollason: Got it. We'll do that. Vice Chairman Winton: OK. Thank you. Mr. Rollason: Not a problem. Vice Chairman Winton: Chelsa, thank you. Board Member Gonzalez: Move Item 13. Vice Chairman Winton: I don't -- I think -- Board Member Sanchez: What? Vice Chairman Winton: -- it's just an information piece. Mr. Vilarello: That was just informational. Vice Chairman Winton: Yeah, just information. 21 January 27, 2003 11. "ACCEPT "ZYSCOVICH TEAM AS QUALIFIED RESPONDENT:"'.TQ,F OMNI "CRA'S, SOLICITATION FOR "URBAN, ""DESIGN; AND PLANNING" FIRA T0,AMEND 986 OMNI.. REDEVELOPMENT PLAN (See #15). Vice Chairman Winton: A status report also on Dover Kohl relative to the Grande Promenade. Frank Rollason (Executive Director, CRA): Right. And they have not shown at this point, so let's go on. And if they show, they show. And if they don't, we'll take care of them later. Vice Chairman Winton: Item 15. There's a blank here in my resolution, so y'all need to fill in the blank. Mr. Rollason: Yes. We have a recommendation to you to go in that blank, as a result of the process and Zyscovich is the one that came out number one. There were three that have been ranked, and we're asking for this resolution to be passed with that name in there. And then there are two others: RTKL was ranked number two, and Civic Design Association is number three. This would be to authorize us to enter into negotiations with them, select them. And if that doesn't pan out, we move down to two and three. However it goes from that point. Board Member Sanchez: So moved to -- Board Member Gonzalez: Second. Board Member Sanchez: -- accept the Executive Director's recommendation. Vice Chairman Winton: We have a motion and a second. Further discussion. Being none, all in favor "aye." The Board Members (Collectively): Aye. Vice Chairman Winton: Like sign opposed. Motion carries. The following resolution was introduced by Board Member Sanchez, who moved for its adoption: OMNI/CRA RESOLUTION NO. 03-6 A RESOLUTION OF THE OMNI COMMUNITY REDEVELOPMENT AGENCY (OMNI CRA) ACCEPTING ZYSCOVICH, INC. AS THE QUALIFIED RESPONDENT TO THE OMNI CRA'S SOLICITATION FOR AN URBAN DESIGN AND PLANNING FIRM TO AMEND THE 1986 OMNI REDEVELOPMENT PLAN; FURTHER AUTHORIZING CRA GENERAL COUNSEL AND CRA EXECUTIVE DIRECTOR TO NEGOTIATE A CONTRACT WITH SAID FIRM FOR APPROVAL BY THE CRA BOARD OF DIRECTORS AT ITS NEXT SCHEDULED BOARD MEETING. 22 January 27, 2003 0 • (Here follows body of resolution, omitted here and on file in the Office of the City Clerk.) Upon being seconded by Board Member Gonzalez, the resolution was passed and adopted by the following vote: AYES: Vice Chairman Johnny L. Winton Board Member Angel Gonzalez Board Member Tomas Regalado Board Member Joe Sanchez NAYS: None ABSENT: Chairman Arthur E. Teele, Jr. 23 January 27, 2003 AUTHORIZE ;GENERAL , COUNSEL",`, "TO; NEGOTIATE PURCHASE .OF ..,REAL"' :� , " `PROPERTY FOR "PHASE II AND III KKPRIORITIES;-OF COMMUNITY;;REDEVELOPMENT PROGRAM. ;OF _S .., _. EOPW'"`�REIDEVEIOPMENT AREA, ,FOR"SEOPW""'REDEVELOPMENT - PLAN AND ITS"PROJECTS;.TO BE ACHIEVED SOLELY`THROUGHVOLUNTARY SALE ro. " OF PROPERTIES TO SEOPW,CRA.: s, AUTHORIZE- GENERAL COUNSE ," TO NEGOTIATE PURCHASE. OF REAL PROPERTY. ,FOR ONINI REDEVELOPMENT PLAN AND -ITS PROJECTS; TO'BEACHIEVED SOLELY .THROUGH" VOLUNTARY; SALE OF -PROPERTIES TO, OMNI CRA., Vice Chairman Winton: Item 16. Frank Rollason (Executive Director, CRA): Sixteen. Sixteen is a resolution that has --that we are suggesting bringing to you in a way to help us streamline or to accelerate the acquisition of properties if the decision of the Board is to actually acquire a particular piece of property. What has brought this to a head is, just recently, a developer has come into the area -- into the CRA (Community Redevelopment Agency) and purchased an extensive amount of properties, some of which were some of the properties we were looking to acquire. And this is an attempt to come up with a process that the City Attorney is in agreement with to go forward and be able to, you know, pull the trigger if we decide to do it to get the process in operation to buy these properties, so we're not having to buy them second or third and pay a higher price. Vice Chairman Winton: So, this doesn't authorize purchasing anything. Mr. Rollason: No, sir. Vice Chairman Winton: It authorizes simply the process -- Mr. Rollason: A process. Vice Chairman Winton: -- to get the system in place that would then require further authorization from this Board in order to -- Mr. Rollason: Any -- would have to come back to you to actually buy a particular piece, but this would give us a mechanism to do that and set that up. Board Member Sanchez: So moved. Board Member Gonzalez: Second. Vice Chairman Winton: Got a motion and a second on Item 16. Any further discussion? Being none, all in favor "aye." The Board Members (Collectively): Aye. Vice Chairman Winton: Like sign opposed. The motion carries. 24 January 27, 2003 • • The following resolution was introduced by Board Member Sanchez, who moved for its adoption: SEOPW/CRA RESOLUTION NO. 03-8 A RESOLUTION OF THE SOUTHEAST OVERTOWN PARKWEST COMMUNITY REDEVELOPMENT AGENCY (SEOPW CRA) AUTHORIZING ITS GENERAL COUNSEL TO NEGOTIATE, AT THE DIRECTION OF THE EXECUTIVE DIRECTOR, THE PURCHASE OF REAL PROPERTY FOR THE PHASE II AND III PRIORITIES OF THE COMMUNITY REDEVELOPMENT PROGRAM OF THE SEOPW REDEVELOPMENT AREA FOR THE SEOPW REDEVELOPMENT PLAN AND ITS PROJECTS, TO BE ACHIEVED SOLELY THROUGH THE VOLUNTARY SALE OF PROPERTIES TO THE SEOPW CRA; FURTHER DIRECTING THAT ACQUISITIONS OF PROPERTY SHALL COMPLY WITH THE PROVISIONS OF THE SEOPW REDEVELOPMENT PLAN AND SECTION 163.370, OF THE COMMUNITY REDEVELOPMENT ACT OF 1969 ("THE ACT"), THE CHARTER OF THE CRA, RELATED TO THE ACQUISITION OF REAL PROPERTY AND THE RELOCATION OF RESIDENTS, RESPECTIVELY; AND DIRECTING GENERAL COUNSEL TO USE ALL RESOURCES AVAILABLE IN THE OFFICE OF THE GENERAL COUNSEL, INCLUDING THE RETENTION OF SPECIAL COUNSEL AND EXPERT CONSULTANTS IF NECESSARY AT THE DISCRETION OF GENERAL COUNSEL, AND, IF NECESSARY, SOLICITING THE PARTICIPATION OF THE FLORIDA DEPARTMENT OF TRANSPORTATION, AND MIAMI-DADE COUNTY SCHOOL BOARD. AND 25 January 27, 2003 CRA/OMNI RESOLUTION NO. 03-7 A RESOLUTION OF THE OMNI COMMUNITY REDEVELOPMENT AGENCY (OMNI CRA) AUTHORIZING ITS GENERAL COUNSEL TO NEGOTIATE, AT THE DIRECTION OF THE EXECUTIVE DIRECTOR, THE PURCHASE OF REAL PROPERTY FOR THE OMNI REDEVELOPMENT PLAN AND ITS PROJECTS, TO BE ACHIEVED SOLELY THROUGH THE VOLUNTARY SALE OF PROPERTIES TO THE OMNI CRA; FURTHER DIRECTING THAT ACQUISITIONS OF PROPERTY SHALL COMPLY WITH THE PROVISIONS OF THE OMNI REDEVELOPMENT PLAN AND SECTION 163.370, OF THE COMMUNITY REDEVELOPMENT ACT OF 1969 ("THE ACT"), THE CHARTER OF THE CRA, RELATED TO THE ACQUISITION OF REAL PROPERTY AND THE RELOCATION OF RESIDENTS, RESPECTIVELY; AND DIRECTING GENERAL COUNSEL TO USE ALL RESOURCES AVAILABLE IN THE OFFICE OF THE GENERAL COUNSEL, INCLUDING THE RETENTION OF SPECIAL COUNSEL AND EXPERT CONSULTANTS IF NECESSARY AT THE DISCRETION OF GENERAL COUNSEL, AND, IF NECESSARY, SOLICITING THE PARTICIPATION OF THE FLORIDA DEPARTMENT OF TRANSPORTATION, AND MIAMI-DADE COUNTY SCHOOL BOARD. (Here follows body of resolution, omitted here and on file in the Office of the City Clerk.) Upon being seconded by Board Member Gonzalez, the resolution was passed and adopted by the following vote: AYES: Vice Chairman Johnny L. Winton Board Member Angel Gonzalez Board Member Tomas Regalado Board Member Joe Sanchez NAYS: None ABSENT: Chairman Arthur E. Teele, Jr. 26 January 27, 2003 • 0 13 DIRECT.:,CRA s EXECUTIVE IDIREC;TOR> AND;:" CRA" GENERAL; CQUNSEL, TO.: 'ADD' MONTHLY" ITEM> . mON "CONSENT . "AGENDA ACCEPTING:. STATUS" 'REPORT, ON PENDING CRA AGREEMENTS .:..." Vice Chairman Winton: Item 17, report from General Counsel. Bill or -- Frank Rollason (Executive Director, CRA): No. This will be -- Unidentified Speaker: Jim. Vice Chairman Winton: OK. James Villacorta (Assistant City Attorney): Jim Villacorta. The Law Department has prepared a summary of outstanding agreements for the Overtown and Omni CRAB (Community Redevelopment Agency). Vice Chairman Winton: That's the handout you gave each of us -- Mr. Villacorta: Yes. Vice Chairman Winton: -- just a moment ago? Mr. Villacorta: Yes. Vice Chairman Winton: OK. Mr. Villacorta: There's 31 outstanding agreements. Of that total, four are closed or terminated, 27 are with the CRA or in the process of being negotiated between the CRA and the other contracting party. As of this date, with today's submittal of three agreements to the CRA, there are no items outstanding awaiting Law Department action. Vice Chairman Winton: I would like to get this report attached to our (UNINTELLIGIBLE) in the consent agenda. This is a routine report so that we can look at it ahead of time, and have it in each monthly report. Then we'll start getting used to it, and we can all kind of stay on top of this. OK. Mr. Villacorta: So noted. Vice Chairman Winton: Thank you. And does that conclude your report, Jim? Mr. Villacorta: Yes. Vice Chairman Winton: Thank you. 27 January 27, 2003 • 0 14. "(A), _DIRECT "CRA. EXECUTIVE DIRECTOR TO .SCHEDULE .FOR'NEXT CRA BOARD MEETING FULL..HISTORY ON' P-5, ,`.PROPOSED -PARKING LOT "AT AVENUE.: ". (B)REPORT FROM GENERAL"COUNSEI REGARDING .WARD RROOMING HOUSE. (C),"",REQUEST";,'CITY'" COMMISSION .,"TO SCHEDULE, `TROPOSED :.SETTLEMENT . AGREEMENT ON NEXT ..,COMMISSION :MEETING ; AGENDA }FOR:-' °CONSIDERATION AND AP"PROVAL `" `} " " r• (D) DIRECT CRA EXECUTIVE DIRECTOR"TO SCHEDULE FOR,,,,N CRA BOARD..,` M MEETING APPROVALr OF LEASE,,AGREEMENT >ON `P .7 AN RECOMMENDATION• E REPORT;.FROM GENERAL COUNSEL REGARDING;VECTOUR BUS" `COMPANY. (..) T: ^, °FROIvI EXECUTIVEDIRECTOR.ON ENVIRONMENTAL CLEAN"�UP OF P-7 Y' BANKRUPTCY. Vice Chairman Winton: Bill, are you special counsel? Is that what we're doing? William R. Bloom (Special Counsel, CRA): Yes. Vice Chairman Winton: OK. Mr. Bloom: I may go through a number of things, I guess. First thing is the sale of P-5. Frank Rollason (Executive Director, CRA): Can I just talk here for just a second? I'm -- just a little edification for myself. We have an agenda that has -- supplemental that has been added. Now, we're on the regular agenda now -- Vice Chairman Winton: Right. Mr. Rollason: -- and these items are in the supplemental. Do we -- what happens to us? How do we get into the items that he's going to cover now? Do we finish out this agenda and go into the supplemental? Or what do we do? Vice Chairman Winton: I think we -- I mean, I don't -- Mr. Rollason: We just keep moving on? Vice Chairman Winton: Mr. City Attorney, I don't know why we can't do whatever we want to do. I mean, it's all part of the agenda. James Villacorta (Assistant City Attorney): I think we can just keep moving on, then. Mr. Rollason: OK. All right. I'm just saying that you're looking in this agenda. Vice Chairman Winton: I understand. Mr. Rollason: If you look at the supplemental, you'll have a little more detail. 28 January 27, 2003 0 0 Vice Chairman Winton: So -- Priscilla A. Thompson (City Clerk): Sir, I'm sorry. Chairman Winton, I just need to make sure, for the record, if someone would state on the record which item we're working on, on which agenda. That would make it easier in the record. Vice Chairman Winton: Fine. Ms. Thompson: Thank you. Vice Chairman Winton: We're going to go to Supplemental 2, which is the report from special counsel. And we're going to start with Supplemental S-2A, I am assuming, which is P-5? Mr. Bloom: Right. Vice Chairman Winton: OK. Mr. Bloom: This involves the sale of P-5. There was -- as you'll recall from the last meeting, there was a respondent. In the last 30 days, we've negotiated a purchase agreement with the respondent. The sole issue that I wanted to come back to the Board with is that there is a -- we were told that there was a second mortgage on the property. Basically, we are selling P-5, which is a parking lot next to Jackson Soul Food. To put this all in perspective, the larger transaction is Jackson Soul Food, the parking lot, and a narrow strip of land, which we sold to Jackson Soul Food last year after the (INAUDIBLE), subject to Unity of Title agreement, so they could be developed as one parcel of property to deal with some setback and parking issues that currently exist that are preventing Jackson Soul Food Restaurant from being renovated. At our last report, we indicated to you that a parking lot, obviously, is free and clear, that the strip that we previously sold to Jackson Soul Food is free and clear; however, the restaurant itself is subject to an institutional mortgage in the approximate amount of forty-seven thousand dollars ($47,000). It's also, we were told, subject to an unrecorded mortgage in the amount of two hundred and fifty thousand dollars ($250,000) to the, I believe, father of the owner of Jackson Soul Food Restaurant. In the last -- Vice Chairman Winton: And that's for the restaurant itself, right? Mr. Bloom: That's for the restaurant itself. Vice Chairman Winton: OK. Mr. Bloom: For the last 30 days, we've sought information with respect to that mortgage. We had been told, as of maybe five days ago, that there were no terms. That the mortgage was made in 19 -- the loan was made in 1999, but it hadn't been documented. There was no note. No payments had been made. There's no interest rate, no repayment terms. I was told that, in the last several days, a mortgage for two hundred and fifty thousand dollars ($250,000) was recorded. Now, the way our contract would read right now, we would have a first mortgage on 29 January 27, 2003 the parking lot, the P-5 that we're selling. We would have a first mortgage on the narrow strip that we sold -- Vice Chairman Winton: Why would we have a first mortgage if we're selling it? Mr. Bloom: Purchase money mortgage on the parcel we're selling. In other words, I believe the purchase price, Commissioner, is approximately fifty-two thousand dollars ($52,000). They were going to put down approximately 10 percent of the balance that they would be financing. Now, knowing that there's going to be this Unity of Title to protect the CRA and our position, we have to put mortgage on all three parcels that are,going to be subject to the Unity of Title, or else you're in violation if there's a foreclosure. Vice Chairman Winton: And so, we're -- and we're going to get behind what? Mr. Bloom: We would be behind the forty-seven thousand dollar ($47,000) institutional first mortgage on the Jackson Soul Food restaurant, plus the two hundred and fifty thousand dollar ($250,000) mortgage on the restaurant. And it's really coming back to the Board because of the circumstances we ascertained about that. So again, we would be first on the parking lot we're selling, first on the strip in the back, and third on the restaurant parcel. Vice Chairman Winton: Oh, OK. Mr. Bloom: OK. Now -- but that all sounds well and good -- Vice Chairman Winton: But how do you do that if you have a Unity of Title? I mean, how do you -- Mr. Bloom: Well, where it becomes -- well, let me just go down the road with you. Vice Chairman Winton: OK. Mr. Bloom: Right. Because when you have the Unity of Title, you know, you're going to knock on institutional lender's door, and they're going to say, "Great. I'll sign the Unity of Title, but you've got to spread my lien to all those properties. I want to be first." OK. And probably from our perspective, that would be fine because it's a small mortgage. Vice Chairman Winton: Right. But it's the two hundred and fifty that's the problem. Mr. Bloom: Then you go to the two fifty, knock on his door, he'd want to go second on all that. And, of course, we wouldn't want to go third behind the two fifty. So, we could go ahead the way it's structured now with the sale, but I'd have to caveat to all of you that three months from now, six months from now, there would be an issue when the holder of that two hundred and fifty dollar ($250,000) second is coming to us and saying, "Hey, we want to be ahead of you on the parking lot piece." And it -- you know, obviously, you know -- Commissioner Winton, when you're -- it's clear where you're coming from on this issue. 30 January 27, 2003 E • Vice Chairman Winton: I mean, I couldn't vote for that in a million years. Mr. Rollason: But I recommend it. Vice Chairman Winton: Right. So where do we go from here then? Mr. Bloom: It's really -- you know, I guess the Board has to make a decision. Vice Chairman Winton: Jackson Soul Food parking lot thing. Mr. Bloom: Whether you're going to insist that we be ahead for all purposes of the two hundred and fifty thousand dollar ($250,000) mortgage, or you take the position now knowing that there's going to be a problem in the future. Vice Chairman Winton: I think if Jackson Soul Food wants to buy this property, then they need to figure out -- and the two hundred and fifty thousand dollar ($250,000) loan is an internal loan. Mr. Bloom: That's correct. Vice Chairman Winton: You know, they need to figure out that they're either going to buy the property all cash, and then we're -- Mr. Rollason: Outright. Vice Chairman Winton: -- done, which is the process I would prefer. Or if we're going to hold the purchase money mortgage, we're going to have real security, and the security's going to be in that land that's probably -- at least in the land. Mr. Bloom: I'm reading what you're saying, Commissioner, to the extent the CRA is taking mortgage on the entire -- all three parcels; that, from your perspective, we would have to be ahead of the two hundred and fifty thousand dollar ($250,000) second, if that mortgage is going to be spread to the balance of the parcels. Vice Chairman Winton: Absolutely. Mr. Bloom: And on that basis, then we're authorized to proceed. Vice Chairman Winton: I think so. I mean, I think that's the only way that we can look ourselves in the mirror and say that we're protecting public good. Mr. Rollason: Right. Vice Chairman Winton: So, I guess that's -- do you need a motion on that? Mr. Bloom: I think we should have a motion to that effect. 31 January 27, 2003 Vice Chairman Winton: OK. So let's state the motion clearly then. Board Member Sanchez: I apologize. I went back there to get a sandwich, and I ended up speaking to certain individuals back there. What's the motion? Vice Chairman Winton: You want to bring him back up -to -speed? Mr. Bloom: (INAUDIBLE). The CRA sells the property in accordance with the purchase contract that was prepared. The purchase money financing being provided by the CRA be a first mortgage on the parking lot, and a second -- Board Member Sanchez: And which parking is that, the little parking lot -- Mr. Bloom: P-5. P-5. Board Member Sanchez: And what's the selling price? Mr. Bloom: The selling price is fifty-two thousand dollars ($52,000), which is in excess of the appraised value. Board Member Gonzalez: What is the appraised value? Mr. Bloom: Twenty-eight or 27. Annette Lewis (Chief Financial Officer, CRA): Twenty-eight. Board Member Sanchez: How much did we spend? Board Member Gonzalez: Pardon? Mr. Bloom: Twenty-eight or twenty-seven thousand dollars ($27,000). Ms. Lewis: The appraised value is twenty-eight thousand. Board Member Sanchez: How much did we pay for it? Mr. Rollason: Why don't we -- since the information I gave to your staff today when we visited, is that I was not on this supplemental looking for you to take action. Why don't staff prepare something for you to take action on for the next meeting? And we'll bring it to you. Vice Chairman Winton: I think that's a good idea. Mr. Rollason: I think we've heard what you said, and we'll make a recommendation for you to take a vote on it. 32 January 27, 2003 Vice Chairman Winton: And I think what you ought to do is bring, also, so that it's -- you know, we need to get this stuff out there. Mr. Rollason: Yes, sir. Vice Chairman Winton: So, bring the full history of this site -- Mr. Rollason: Right. Right. Vice Chairman Winton: -- in terms of what we pay for the site -- Mr. Rollason: Right. Vice Chairman Winton: -- was the site improved or vacant, what did we do to the site, what that cost to do to the site, and how we got at this current sales price. And then all of the information is in front of us and we can make a truly informed decision then at the next meeting. Board Member Sanchez: OK. Vice Chairman Winton: OK. Mr. Rollason: OK. Mr. Bloom: OK. The next item on the supplemental agenda is S-2B, which relates to the Ward Rooming House. In the package we have included a sketch diagram that shows the ownership interest in the Ward Rooming House. Board Member Sanchez: Mr. Bloom, if I -- I'm sorry to interrupt you. I've had some concerns with this. I'm all for the preservation of history. I just want to make sure we're just not dealing with one individual here in these. We're dealing with several, and you're talking more than 10 -- Mr. Bloom: That's correct. Board Member Sanchez: -- that are on these titles. These titles are not clear. Are we going to have assurance that we're going to be able to, somehow, close that, you know, and clear those titles before we buy the property? I don't want to put money into a property and never be ours because of -- we can't close the title. Mr. Bloom: I've talked to the, you know, partner in charge of my Probate Department who deals with these issues. Their optimistic estimate is another five months to get a handle on probating the -- I think there's three open estates where we know about the heirs, and there's probably 15 heirs that would have to -- you'd have to probate the estate, and then each of these heirs would have to agree to give us a Quick Claim Deed conveying their interest. Board Member Sanchez: How would you do this? You would put money aside in an escrow account, and as they come forth -- 33 January 27, 2003 Mr. Bloom: We have money aside. Now, the problem is that these heirs never signed a contract. They never agreed to take this money. So, in the amount -- if you have a one percent interest in the property, that is equivalent to a hundred and twenty dollars ($120). So, you're basically going to an heir and saying, "Hey, give me a deed. I'll give you a hundred and twenty bucks ($120)." And if they give you the deed, then you're fine. If they refuse to sell it to you, there's nothing that you can do to require them to sell it to you. Board Member Sanchez: How many sellers are we dealing with? Mr. Bloom: There are approximately 15 to 20 parties that we're dealing with. Now, so far, every single person that we've gotten to said, here's the deal. Here's the check. Sign the deed. Once we've gotten to that stage, there has not been an issue. They've all signed it without a problem. To them, even if it's a hundred and twenty dollars ($120) or two hundred and fifty dollars ($250), it's foul money. I would anticipate, though, in the next five to six months, we could have finished the estate or -- there's one estate where, at this point, we don't know who the heirs are. And if we can't find the heirs, then the only solution would be to have a guardian ad litem appointed, and see if we can get a court to allow us to buy it from the guardian ad litem. That's where we stand. So, at this point, there's no certainly that at any fixed period of time, we're going to have a hundred percent clean title to this property. Vice Chairman Winton: Well, you're not asking for an action on our part. You're just updating us in terms of where you are. Mr. Bloom: No. I'm just giving you an updated report. Mr. Rollason: But, I think, in part of that update, to make it clear -- so it's clear to me also, I think we've already purchased this property. Mr. Bloom: We purchased the property. The issue that came up at the last meeting was when the property was purchased, there was a writer -- amendment added to the motion authorizing the purchase, in light of the title defects, that the CRA Board would not spend any money to improve the property until the title deflects are clearly resolved. And what happened at the last meeting, there was attempts to spend some money to develop the property. Board Member Sanchez: And that was a policy taken here. Mr. Rollason: Yes. Mr. Bloom: Right. Mr. Rollason: But I just wanted to make you understand that we've already taken that move. Vice Chairman Winton: Next one, Bill, St. Johns settlement. 34 January 27, 2003 Mr. Bloom: At this point in time -- and Reverend Nevins is here today. You know, we put in a lot of time this last week going through settlement documents. The terms in the settlement documents have been agreed to. I was told Reverend Nevins would be here today, and would be Vice Chairman Winton: He's here. He's right there. Mr. Bloom: -- would be prepared, if asked, to sign the document today. I don't feel comfortable asking him to sign the document. Vice Chairman Winton: No. And -- absolutely we would not ask you to sign a document sitting in this room. That would be absolutely inappropriate. But my hope here is, since I've been (INAUDIBLE), I hope we get these documents signed within the next few days, particularly by the end of the week. So -- Mr. Bloom: Right. Vice Chairman Winton: -- let's get everybody in a room, if we need to, and get this thing wrapped up. Mr. Bloom: What was hoped to have action today would be a resolution from this Board requesting the approval of the settlement be put on the City Commission agenda for the next City Commission meeting -- Vice Chairman Winton: Fine. Mr. Bloom: -- so the City Commission would approve it. And then after the City had voted on it, then it'd come back to the CRA Board for final approval. Vice Chairman Winton: OK. Board Member Gonzalez: OK. So move the resolution. Vice Chairman Winton: Commissioner -- Board Member Regalado: Second. Vice Chairman Winton: We have a motion and a second on putting this settlement agreement, that we anticipate having signed this week, on the next City Commission agenda for City Commission approval. Mr. Bloom: Could I bring up one issue before you vote on it? Just for part of the discussion. One of the concerns that the people from St. Johns have -- and hopefully, before it goes to the City Commission, we can address it -- is a portion of the funds that would be paid to St. Johns as part of the settlement are HOME funds. And so the agreement provides that they will enter into an agreement with the Community Development Department for the use of those HOME funds 35 January 27, 2003 in the dollar amounts that we stipulated in the settlement agreement. From St. Johns' perspective, they need to have a little more comfort that once they sign the settlement agreement, they'll be able to get immediate access to those funds, which was originally contemplated to be paid to them in cash. So that's something that, obviously, staff has to work on between now and then. Vice Chairman Winton: Yeah. So I think you've got to get to the -- Mr. Bloom: CD (Community Development) -- Vice Chairman Winton: -- to the City Manager and CD this week, and, at least, have the appropriate kind of dialogue that would provide that kind of comfort level, which is about the only thing you could do in a document like this. You know, failure to perform, though, puts us in default of the agreement, Reverend Nevins. So, I don't think we want to be in default of the agreement. So the reason we've all been sitting together working this out is so we can get a real agreement that's done and everybody's moving forward. So, we'll make sure there's a meeting set up between you and the City Manager and CD -- Unidentified Speaker: Community Development. Vice Chairman Winton: -- so that y'all can have that kind of dialogue. OK. We have a motion and a second. Further discussion on this item. Being none, all in favor "aye." The Board Members (Collectively): Aye. Vice Chairman Winton: Like sign opposed. Motion carries. The following resolution was introduced by Board Member Gonzalez, who moved for its adoption: CRA/SEOPW RESOLUTION NO. 03-9 A RESOLUTION OF SOUTHEAST OVERTOWN PARKWEST COMMUNITY REDEVELOPMENT AGENCY (SEOPW CRA) REQUESTING THE CITY OF MIAMI COMMISSION TO SCHEDULE THE PROPOSED ST. JOHN'S SETTLEMENT AGREEMENT ON THE NEXT CITY COMMISSION MEETING AGENDA FOR CONSIDERATION AND APPROVAL. (Here follows body of resolution, omitted here and on file in the Office of the City Clerk.) Upon being seconded by Board Member Regalado, the resolution was passed and adopted by the following vote: AYES: Vice Chairman Johnny L. Winton Board Member Angel Gonzalez Board Member Tomas Regalado 36 January 27, 2003 NAYS: None ABSENT: Chairman Arthur E. Teele, Jr. Board Member Joe Sanchez Vice Chairman Winton: P-7. Mr. Bloom: OK. The next one is S-21) regarding P-7. P-7 was designated to be a parking lot that lies immediately south of the Lyric Theater property. The Black Archives has requested that we lease them the property. In the last 30 days, we have obtained an Environmental Assessment Report with respect to the property. We've also been in lease negotiations with the Black Archives regarding the use of that property as a parking lot for -- and some ancillary uses adjacent to the Lyric Theater. And also, a requirement that the Lyric Theater make that parking lot available for use for the general public and the surrounding businesses when not required for use in connection with the operation of the theater. At this point in time, while the lease is close to being completed, it really has to be presented next month when we can address how we're going to deal with the clean up items. What would be appropriate -- Vice Chairman Winton: So, you're going to bring a lease document to the table at the next Board meeting that will have some issues that we need to resolve relative to the lease? Mr. Bloom: Or for you to just sign the lease. Vice Chairman Winton: OK. Fine. Mr. Bloom: OK. Now the only other issue is -- Vice Chairman Winton: That's close. Mr. Bloom: -- is there is an environmental clean up with respect to the site. We have the assessment report, and the question is whether the CRA is going to advance the funds for the environmental clean up, or request that the City pay the cost for the environmental clean up. This particular property was acquired by the CRA from the City. It was formally used as a gas station and for automobile repairs. Vice Chairman Winton: Well, it seems to me that we need that recommendation from the Executive Director, when that comes back to us at the next Board meeting. Mr. Rollason: That's correct. Vice Chairman Winton: OK. Anything else on that? Mr. Bloom: No. And on the last item, SP-2E is a report regarding the Vector Tour bankruptcy. 37 January 27, 2003 0 • Board Member Gonzalez: Before -- excuse me. Before we go into that item, let me see if I can understand exactly what we just discussed. The City acquired this piece of property, where there was a gas station and mechanic shop, right? Mr. Bloom: Yes. Board Member Gonzalez: And gave it to the CRA? Mr. Bloom: Yes, sir. Mr. Rollason: We're going to have a recommendation -- Board Member Gonzalez: And the property is contaminated. Mr. Bloom: Yes, sir. Board Member Gonzalez: And the City has to pay for the clean up of the land. Mr. Bloom: At this point, I believe -- the comments that I've had -- it would be inappropriate for the CRA to lease the property to a third party -- Board Member Gonzalez: I'm just asking you a question, because I want it to be on the record because it rings a bell. Mr. Bloom: Yeah. So the question -- Board Member Gonzalez: And it is (INAUDIBLE) Park. Just rings a bell, so I just want it to be on the record. Vice Chairman Winton: Familiar bell and consistent. Board Member Gonzalez: And consistent. Thank you. Mr. Bloom: Right. Vice Chairman Winton: OK. Mr. Bloom: OK. The last item on the supplemental -- Vice Chairman Winton: Reverend Nevins, did you want to say something? Reverend Henry Nevins: Yes, sir. Vice Chairman Winton: I'm sorry. Please. Mr. Nevins: To the Commissioners -- 38 January 27, 2003 • Vice Chairman Winton: You're recognized. Mr. Nevins: -- Mr. Bloom. Henry Nevins from St. Johns CDC (Community Development Corporation). I couldn't -- Board Member Regalado: Reverend, I think it's a problem with the mic. Mr. Rollason: You've got to talk closer into it. Vice Chairman Winton: Yeah, come closer to it. There you go. Mr. Nevins: I couldn't leave without telling you that you've worked very hard on this project, and I couldn't leave without telling you "thanks." That's what I wanted to say. Thank you very much. Thanks, Mr. Bloom. Thank all of you for working with us. Thank you very, very much. Vice Chairman Winton: It's our pleasure. Glad to get one behind us, and all of us moving on forward, instead of stuck in limbo. Mr. Bloom: OK. The last item is SP-2E, which is a report regarding the Vector Tour bankruptcy. The CRA basically got into the leasing business as part of the NAP (Network Area Point) project, where the buses that were used to be at the NAP location were moved to one of the parking lots just west of the Metrorail, to allow the NAP to start construction. That lease -- the tenant under that lease, Vector Tours, ultimately filed bankruptcy. During the initial part of the bankruptcy, they were paying rent as administrative claim in the bankruptcy every month, but they ultimately rejected our lease prematurely. As a result of that, we filed a claim in the bankruptcy for approximately fifty-one thousand dollars ($51,000) for rent as a result of the breach, plus approximately an eight thousand dollar ($8,000) claim because there's some environmental contamination. They -- Vice Chairman Winton: How much? Eight thousand on the environmental? Mr. Bloom: Eight thousand. Vice Chairman Winton: Oh, OK. Mr. Bloom: So the total claim is fifty-one thousand dollars ($51,000). The chances of us getting much money at all out of the bankruptcy are slim to none. So what we've done is we've filed the proof of claim and we're just sitting back. If we get money, we get money. It's not even worth spending much of an effort to monitor. I have a report that I'll circulate to all of you, just giving you the status of the bankruptcy so you'll know what's happened. I'm not sure, at this point, whether the remaining buses have been moved off the lot or not. Everything's off the lot at this point. So, at this point, you know -- Vice Chairman Winton: OK. Thank you very much. 39 January 27, 2003 C Mr. Rollason: We're going to be facing another clean up in that issue. Vice Chairman Winton: Well -- Mr. Bloom: And in that particular case -- Vice Chairman Winton: But it's not (INAUDIBLE) -- Mr. Bloom: No. Mr. Rollason: But, I'm just saying, there's another one we've got to clean up. Vice Chairman Winton: Right. Mr. Bloom: Right. In that case -- Vice Chairman Winton: But that was a CRA -- Mr. Bloom: Vector Buses -- Vice Chairman Winton: -- that was a CRA-initiated project from beginning to end. Mr. Rollason: That's correct. Mr. Bloom: Right. Vice Chairman Winton: So I don't think we can look to the City on that one. Mr. Bloom: And Vector Buses is responsible. There's an indemnity, but they have no money. Vice Chairman Winton: OK. Next. All right. So that concludes your report, the Special Counsel's report. Mr. Bloom: Yes. Vice Chairman Winton: Thank you, Bill. 40 January 27, 2003 0 0 15 CLAR_iFICATION; REGARDING DOCUMENT SUBMITTED, INTO RECORD ON ITEM ;. ACCEPTING ZYSCO.VICH TEAM ."AS : QUALIFIED:RESPONDENT TO. OMNI CRA' S ' SOLICITATIOIN FOR, URBAN DESIGN AND, PLANNING FIRM TO AMEND 986 OMNI REDEVELOPMENT PLAN (See #I 1). Frank Rollason (Executive Director, CRA): Mr. Chairman, if --Dover Kohl has shown up. If we can revisit Number 15 for just an instant, I want to put something on the record. The -- Vice Chairman Winton: Who do you want up here from Dover Kohl? Mr. Rollason: Dover Kohl can make their approach, and come up to make their presentation. And if they want to get ready to go, we can go when I finish this one. Vice Chairman Winton: OK. We're going to go back to Item Number 16 -- Mr. Rollason: No, back to 15 for just a second. Vice Chairman Winton: Oh. Mr. Rollason: Fifteen, the outfit Urban Watch had given me a document that they wanted me to read into the record. It's quite lengthy. I'm not going to read it. Vice Chairman Winton: Well -- Mr. Rollason: Make it a part of the record, and we'll give it to the City Clerk -- Vice Chairman Winton: Yeah. Mr. Rollason: -- and attach it as their position. Vice Chairman Winton: And I don't -- you know, that's right. 41 January 27, 2003 • 16: STATUS.;'.REPORT' FROM DOVER. KOHL &` PARTNERS -.REGARDING GRANDE s PROMENADE,. AMENDMENT T6"1 1:9&2'.. SEOPW 'REDEVELOPMENT `PLAN, "' SEOPW "BOUNDARY , EXPANSION : AND BISCAVNE ., BOULEVARD. AREA ,PLAN PROJECTS. `(See #41); Vice Chairman Winton: OK. Joseph Kohl: Good evening. My name is Joseph Kohl from Dover Kohl & Partners. Do you need our office address? Vice Chairman Winton: Yes. Mr. Kohl: The address is at 1571 Sunset Drive, in Coral Gables, Florida. I'm just very briefly going to go through the status of our contracts, which I believe was requested, to give you all an update as to where we are with things. One thing that we have found a bit confusing, as well as the CRA (Community Redevelopment Agency) staff is, because we've been issued several different contracts for what is, in essence, almost the same project, at least, focused on the same area, it's been rather confusing for us as well. So I'll go through these. We have one contract for what we've been calling The Boundary Restudy, which -- the project that we are not in charge of, but we were offering support for. That was Guillermo Medijo, who was studying expanding the CRA boundaries, which -- Vice Chairman Winton: Excuse me. Could I interrupt you for a second? Could we have some quiet here? You know, those of you who need to chit chat, would y' all go out in the hallway so that the people that are in here wanting to listen, they can hear. And those of us who need to listen, we can here, please. Thank you. Continue, please. Mr. Kohl: Sure. The boundary study is complete, and we're -- our role in that is 100 percent complete. The other three projects, one is the Community Redevelopment Plan Update, which is the largest that we're working on. I'm going to come back to that next. The other two smaller projects are the Grande Promenade Special Area Plan and the Biscayne Boulevard Special Area Plan. The Biscayne Boulevard Special Area Plan grew out of the project that was worked on for Bicentennial Park two years ago. And what came out of that process was some concern as to what Biscayne Boulevard should be to keep -- to main -- to help the park, in essence. So we discovered that the DOT (Department of Transportation) was planning one crosswalk across Biscayne Boulevard to the park -- Vice Chairman Winton: I need to interrupt you because I am confused. The Boundary Study Plan -- you have three contracts, is what you said. Mr. Kohl: Four. Vice Chairman Winton: Oh, four. So, the Boundary Study Plan you're 100 percent complete. Mr. Kohl: That's right. 42 January 27, 2003 Vice Chairman Winton: What are the other three? Mr. Kohl: The other three is the Community Redevelopment Plan Update, which is an update to the 1983 document. Vice Chairman Winton: OK. Mr. Kohl: The other is the Grande Promenade Special Area Plan, which is to look specifically at the railroad right-of-way that is between 10"' Street and 111h Street and its surroundings, in close up and in detail. The other one is the Biscayne Boulevard Special Area Plan, which is to also look in close detail to Biscayne Boulevard and the properties that front it. Vice Chairman Winton: Does the CRA Update Plan include the process of creating the master plan for Overtown/Park West? Mr. Kohl: That's correct. Vice Chairman Winton: OK. Mr. Kohl: I was going to come back to that because it's a little more detailed. Vice Chairman Winton: OK. Fine. I'm clear now. So I'm -- continue on. Thank you. Mr. Kohl: What we discover from the Biscayne Boulevard Special Area Plan and the Grande Promenade Special Area Plan gets folded into the CRA Community Redevelopment Plan Update. So those two projects are really nearly complete, the two smaller ones, Grande Promenade and Biscayne Boulevard. We've been focusing on the physical plan and meeting with local stakeholders, property owners, to kind of see what the potential is for that and draw it up. And that is a document -- you'll receive a report on that, which will have drawings and description, and that you should be getting probably next month. Vice Chairman Winton: In a draft form? Mr. Kohl: In a draft form to beat up, and then we'll fix that. So those are nearly done. The Redevelopment Plan Update is a much more greater endeavor. I passed out to you a draft of the table of contents for this report. In it there are certain statutory requirements we have to include. Frank Rollason (Executive Director, CRA): Have you got that -- Vice Chairman Winton: Can you hold it up so we know what we're looking at? Mr. Kohl: Sure. Vice Chairman Winton: No, we don't have that. I don't have that. Mr. Rollason: We'll pass it out to you. We have it here. 43 January 27, 2003 Mr. Kohl: I thought it had gotten out to y'all. Vice Chairman Winton: Well, you're going to read from it right now? I mean, do we need to be following along? Oh, here it comes. Let us get it. OK. Mr. Kohl: We're expecting that this -- the first draft for this will also be ready next month. And before I just kind of run through this, I'll explain to you the idea that we had to let this document get reviewed by the community. We have a public workshop in February, which I don't -- Chelsa, has the date been set? OK. The date's still to be determined. What we would like to do is to give the community an update on what we heard from them in November -- because we also met with them on a Saturday morning in November -- to give them feedback on their comments, and to announce that what we'd like to do with this plan is have, what we're calling for now, a Stakeholder Review Panel. Now this is a -- this is basically open to anyone and everyone. We will have a workshop again or presentation, and explain the document and then everyone that shows up gets a copy of it. And then they can write notes, make comments, and get those back to us. Vice Chairman Winton: You'll have a workshop again after the February 8tn workshop? Or was that all one event you just described? Mr. Kohl: I'm not sure that we've got that figured out yet. Mr. Rollason: My preference is to do it all at one event. For them to give the update and have the draft (INAUDIBLE) February meeting so we can hand that out for the people to walk away, so it's fresh in their mind what's been explained to them, and they're not working on that cold. Vice Chairman Winton: But I'll tell you. One thing that I want to make sure we do very carefully and that is that while Jorge Espinal (Phonetic), I don't necessarily always agree with all of his points of view about how the world ought to turn, but in the editorial that he wrote to something, which was handed out here, but I had read it in whatever it was published in. We want to make absolute sure -- and you guys did a great job in this regard in Bicentennial Park. But public input's crucial, and we want to make sure that we give the public ample opportunity to give their input, to be involved, to help think about -- to help us think about before we get to the final product. So -- Mr. Rollason: That's the intent. Mr. Kohl: That's why -- we thought what better way to have them -- get their direct input is to hand a draft of the plan -- Vice Chairman Winton: Perfect. Mr. Kohl: -- in their hands. So we're -- you know, we're expecting input from a wide range -- Vice Chairman Winton: OK. 44 January 27, 2003 Mr. Kohl: -- of folks that live there, that work there, that's been thinking about the City, and possibly, even future users of the neighborhood or future residents. So that's -- what we really like about that is it's open to everybody. Vice Chairman Winton: Right. OK. Mr. Kohl: And then, it's not as though that panel is voting on anything. Now, if a church group decides to go through it together and make decisions and offer their input, that's fine. But there's not going to be any decisions. We're going to accept the ideas and evaluate them. Vice Chairman Winton: Well then, it seems to me you ought to accept those ideas, do an evaluation. You ought to have one more public workshop after that -- Mr. Kohl: Exactly. Vice Chairman Winton: -- to talk about, you know, here's how we thought about all this public input, and then we're going to go to final. Mr. Rollason: Right. That's the -- Vice Chairman Winton: OK. Fine. All right. Anything else? Mr. Kohl: Just if -- I could go through this outline, if you'd like. Vice Chairman Winton: No. Mr. Kohl: Or just go through it yourselves, and if there's any comments -- Vice Chairman Winton: Yes, we can go through the outline. Mr. Kohl: It's likely to change by tomorrow morning, so -- Vice Chairman Winton: OK. Thank you. And before we go to -- I would like to recognize our fine Mayor, Manny Diaz, who's standing in the back. Welcome. Pleasure to see you here. OK. What else do we have? Are we finished now with our agenda? Mr. Rollason: On that particular item, I invited our Planning and Zoning Department to appear here tonight, too. Because one of the things we'd like to bring back to you, when we come back, is the -- in February, I'd like to bring back to you the idea of extending the scope of services from Dover Kohl to include a regulatory component that Planning is working on -- Vice Chairman Winton: I agree. Mr. Rollason: -- so we can crank into zoning also. So -- 45 January 27, 2003 0 0 Vice Chairman Winton: You don't really -- Maria, you don't need to I think that's a recommend -- y'all ought to bring that recommendation back for further action at the next Board meeting. Mr. Rollason: We'll do that. We'll bring it back in February to do that. Unidentified Speaker: We fully support that. Vice Chairman Winton: OK. Thank you. OK. I guess the next section is a report from the Executive Director, and you've got three quick items? Mr. Rollason: That's true, I've got three real quick items. Vice Chairman Winton: OK. Mr. Rollason: The first one I think we -- Vice Chairman Winton: Hold on just a second. Hold on. Hold on. Charles Cutler: Commissioner Winton, I just wanted to comment on the Dover Kohl Project. Since the planning will be finalized -- Vice Chairman Winton: We need your name and address, please. Mr. Cutler: Charles Cutler, 706 Northwest 4t" Avenue. I represent the Veterans Organization. Since the basic format will be finalized prior to the workshop that they're having for the public -- Vice Chairman Winton: No, no, it's not. You didn't listen to that correctly. There's going to be two public workshops. Mr. Cutler: OK. Vice Chairman Winton: There's going to be a workshop in February, at a date yet to be determined, where the public is going to see a very, very preliminary draft. The public is going to have all the input they want on that preliminary draft. The planners are going to go away with all that public input, go away and redo things, come back to yet another public hearing describing how they have incorporated the public comments into this new draft, get a final set of comments, and then go away and do the final product. Mr. Cutler: OK. I think that's a very good idea and I must commend you for being observant about that, in terms of making sure that the public do participate. But I would just like to suggest that, in terms of the employment through the contractors that will be taking part in this major program, that. we also have some mechanism in place that the residents in that area will be able to benefit through the jobs that will be developed in that --within that project. Because what has been happening is people from outside the community has been coming into Overtown working, and it makes the people there feel like that they're being left out of the whole process. So we 46 January 27, 2003 s think it will be very important to include some type of effort on the part of the contractors to include the public in the entire process, especially employment. Because, as you know, the employment rate within the inner city is to highest in the country (INAUDIBLE) -- Vice Chairman Winton: I think -- not to interrupt you, but I think that all of us up here are in 100 percent agreement. This planning document, by the way, doesn't deal with that kind of thing. But once the planning document gets done, then you have real projects that ought to come on the heels of that planning document. And that's when we really have to dig in and make sure that we get -- create all the employment opportunities we can for the citizens who live within the neighborhood there. And you have my commitment to work on that as hard as I can. And I know my Board has said the same thing -- my Board -- our Board, this Board, has said the same thing many times. So -- Mr. Cutler: OK. Thank you, sir. Vice Chairman Winton: -- we completely agree. Mr. Cutler: Thank you. Vice Chairman Winton: Thank you. 47 January 27, 2003 Vice Chairman Winton: OK. Yes, sir. Frank Rollason (Executive Director, CRA): OK. The first item, I'd like to just give a very brief overview, is on the Masonic Lodge. And probably that would be a good one to table at the next meeting, since it's in Commissioner -- Vice Chairman Winton: We'll accept the tabling. Mr. Rollason: I think that would be a good idea. The next item I wanted to discuss with you is just give you a very brief overview of where I see the emphasis, after my first three weeks in being in this position, and it's clearly on two areas that need to be addressed and codified. One is the financial side and one is the projects. It just boils down to that. We need to get those in order. And I'm looking through, with the CPA (Certified Public Accountant) and working with Annette, being that she now has the time to devote to those financial sides, to get that into order. And with our consultant that we have on board, H. J. Ross, on the projects side, to get those projects in order so that we can look at a project and see what the financials are and see where that project is on the pipeline. Vice Chairman Winton: Let me -- I was thinking about something in regard to our financial reporting, that I would like to request that y'all put together as a part of an ongoing plan. We may modify that at the end of the year. We accepted the financial statements that y'all presented in here, and we can't even read the damn things. Because -- and that's our only choice right now. When this CPA gets here, the new CPA firm that's going to help us put all of our books in order, I want a finance report that's verbal at each Board meeting from then on. And I want you to bring one of the CPAs with you, and that CPA, tied with Annette, will give us a summary report of key financial conditions of the CRA (Community Redevelopment Agency). And we'll work out the details, what the key points are that we want pointed out on those reports. But there probably aren't more than 15 to 20 very specific line items on all these reports that we should have our attention drawn to that deal with how much money we've spent, whether we've overspent on things -- Mr. Rollason: Right. Vice Chairman Winton: -- what our cash position is, what our outstanding liabilities are. You know, those kinds of things. Mr. Rollason: Like a summary treasurer's report -- 48 January 27, 2003 • Vice Chairman Winton: That's right.. Mr. Rollason: -- from an organization that shows where we are. Vice Chairman Winton: And we should have that at every single -- and it should be no more than five minutes. Mr. Rollason: We can do that. Vice Chairman Winton: It shouldn't be a long, laborious thing going through all of these dry numbers. It should pick the key points and make the presentation -- Mr. Rollason: Right. Then, if there's something that jumps out at you, we can research that further -- Vice Chairman Winton: That's correct. Mr. Rollason: -- but you'll have the big numbers to look at. Vice Chairman Winton: Yes. Mr. Rollason: We can do that. Vice Chairman Winton: Thank you. OK. I'm sorry. Mr. Rollason: The last item is is that where we -- where the CRA is presently housed in the Du Pont Plaza is slated to come down. There's been an article recently in Miami Today. About eight months, it'll be demolished. There are signs in the building that they're going away. And we also -- I mean, from the Administration, I would like to see the CRA located within the boundaries of the CRA. So what I would like to get from the Board is some kind of direction on how you'd like us to go, what you -- you know, to think about it maybe for the next meeting as to, you know, how we go forward on this to locate the offices. Vice Chairman Winton: Well, I think that -- frankly, I think you ought to spend some -- staff ought to spend time thinking about that, and meet with the Chairman and get his thoughts, and bring the different alternatives back to us for some consideration. I don't think we want to be thinking about what you ought to be doing about your offices. Mr. Rollason: OK. Vice Chairman Winton: I think y'all need to be thinking about that and bring some plans back to US. Board Member Sanchez: Move to adjourn. 49 January 27, 2003 i Vice Chainnan Winton: Mr. Chairman, my apologies, but we have gone through the agenda, sir. Anything you would like to add? Chairman Teele: No. I do think it's important, though, that we make sure that we coordinate with the County on these requirements that we've got. And we need to get that up as a high priority and the annual records people. Mr. Rollason: I agree. I think that will go hand in hand with some of the issues that we discussed earlier tonight with the CPAs in getting reports. And I've got several documents requesting things from the County. We've had several auditors over with us recently looking at projects. And we're putting information together for them now. Vice Chairman Winton: Anything else? Chainnan Teele: Move to adjourn. Vice Chairman Winton: Stand adjourned. 50 January 27, 2003 • There being no further business to come before the Community Redevelopment Agency for the Southeast Overtown/Park West and Omni District, the meeting was adjourned at 6:12 p.m. ATTEST: PRISCILLA A. THOMPSON, City Clerk SYLVIA SCHEIDER, Assistant City Clerk ARTHUR E. TEELE. JR., Chairman 51 January 27, 2003