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HomeMy WebLinkAboutSEOPW-CRA-R-02-0180SEOPW/CRA ITEM 9 RESOLUTION NO. 2- 2 - 18 0 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") DIRECTING THE EXECUTIVE DIRECTOR AND THE CONSULTING ENGINEER TO UPDATE THE ESTIMATES FOR ARCHITECT FEES, CURRENTLY DATED AS' OF SEPTEM13ER 2000, PERTAINING TO THE RENOVATION AND EXPANSION PROJECTS OF THREE OVERTOWN BUSINESSES THAT HAVE BEEN AWARDED GRANTS UNDER THE COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM ("CRSGP"), AND TO REPORT BACK, ON THE UPDATED ESTIMATES FOR FEES, AT THE BOARD OF DIRECTORS' MEETING SCHEDULED FOR JANUARY 2003; FURTHER DIRECTING THE EXECUTIVE DIRECTOR TO UPDATE THE GRANT AGREEMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, PERTAINING TO THE PROJECTS TO REFLECT THE RESULTS OF LEGISLATION ADOPTED BY THE BOARD, AND TO INCORPORATE THE UPDATED ESTIMATES FOR FEES BASED UPON THE SCOPE OF SERVICES TO BE PROVIDED. WHEREAS, The CRA was authorized to implement a Commercial Revitalization Supplemental Grant Program ("CRSGP") to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area, pursuant to Resolution SEOPW/CRA T-00-65. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: SEOF«/CRA. 02 180 Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. The Board of Directors directs the Executive Director and the Consulting Engineer to update the estimates for architect fees, currently dated as of September 200.0, pertaining to the renovation and expansion projects of three Overtown businesses that have been awarded grants under the CRSGP, and to report back, on the updated estimates for fees, at the Board of Directors' meeting scheduled for January 2003. Section 3. The Executive Director is further directed to update the grant agreements, in a form acceptable to the City Attorney, pertaining to the projects to reflect the results of legislation adopted by the Board, and to incorporate the updated estimates for fees based upon the scope of services to be provided. Section 4. This resolution shall be effective immediately upon its adoption. SEOPWICRA Page 2 of 3 r PASSED AND ADOPTED this 16th day of December, 2002. ATTEST: PRISCILLA A. THOMPSON CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: O VILARELLO TTORNEY OPW/CRA R-02-180:ELF ARTHUR E. TEELE, JR., CHAIRMAN Page 3 of 3 ITEMC p RESOLUTION NO. SEOPW/CRA R- 0 2- 180 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE EXECUTVIE DIRECTOR AND CRA CONSULTING ENGINEER TO UPDATE THE EXISTING ARSCHITECT ESTIMATES, CURRENTLY DATED AS OF SEPTEMBER 2000, ASSOCAITED WITH THE RENOVATION AND EXPANSION PROJECTS OF THREE OVERTOWN BUSINESSES AWARDED UNDER THE COMMERICAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM ("CRSGP"); FURTHER AUTHORIZING GENERAL COUNSEL TO UPDATE THE GRANT AGREEMENTS ASSOCIATED WITH SAID PROJECTS TO REFLECT LEGISLATION ADOPTED BY THE BOARD, AND INCORPORATE THE UPDATED FEE ESTIMATES BASED UPON THE SCOPE OF SERVICES TO BE PROVIDED WHEREAS, The CRA was authorized to implement a commercial revitalization supplemental grant program to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area pursuant to CRA Resolution SEOPW/CRA T-00-65 NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. The Board of Directors of the CRA hereby authorize the Executive Director and CRA Consulting Engineer update the existing architect fee estimates, currently dated as of September 2000, associated with the renovation and expansion projects of three Overtown businesses awarded under the Commercial Revitalization Supplemental Grant Program ("CRSGP"); further authorizing General Counsel to. update the Grant Agreements associated with said projects to reflect legislation adopted by the Board, and incorporate the updated fee estimates based upon the scope of services to be provided. SEOPW / CRA 02- 180 M Section 3. This resolution shall be effective immediately upon its adoption. PASSED AND ADOPTED this 16th day of December, 2002. Priscilla Thompson Clerk of the Board APPROVED AS TO FORM AND CORRECTNESS: Alejandro Vilarello CRA General Counsel Arthur E. Teele, Jr., Chairman SEOPW / CRA 0 � ISO °`—OPW/CRA ITEM 12 RESOLUTION NO. SEOPW/CRA A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY ("CRA") MODIFYING RESOLUTION NO. SEOPW/CRA R-01-41 AND AUTHORIZING THE CRA EXECUTIVE DIRECTOR TO ISSUE AN EXPEDITED AND ABBREVIATED RFQ, FOR A CONSTRUCTION MANAGER ("CM") "AT RISK" TO PROVIDE CONSTRUCTION SERVICES TO THE BUSINESS OWNER RECIPIENTS OF THE CRA COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM PURSUANT TO RESOLUTION SEOPW/CRA R-00-65 INCLUDING THE FAST FOOD FRANCHISE IF APPLICABLE AND (2) FURTHER STIPULATING THAT SUCH FEES SHALL BE PAID BY THE CRA AS CONSTRUCTION SERVICES HOWEVER, SAID BUSINESS OWNERS MAY OR MAY NOT CHOOSE TO USE THE SERVICES FROM THE SELECTED CONTRACTOR PROVIDED THAT SAID BUSINESS OWNERS ACKNOWLEDGE THE AGREEMENT PREVIOUSLY MADE WITH THE CRA FOR THE PURPOSE OF FACILITATING THE PAYMENT OF ALL VENDORS REGARDING THE RESPECTIVE PROJECT, FURTHER PROVIDING FOR THE ADVERTISING OF THE RFQ, AWARDING OF CONTRACT TO CM "AT RISK", AND ISSUANCE OF THE OFFICIAL NOTICE TO PROCEED WITH THE APPROVAL OF THE CHAIRMAN OF THE CRA BOARD OF DIRECTORS. WHEREAS, the City of Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82- 755 and 85-1247 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and WHEREAS, the CRA was authorized to Implement a commercial revitalization supplemental grant program to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area pursuant to CRA resolution SEOPW/CRA T-00-65; and WHEREAS, the CRA desires to issue an expedited and abbreviated RFQ, for a Construction Man ns - an 1 ATTACHMENT M CONTAINED sEOYvascy 02_ 1$$0 SEOPW/CRA I . OPW/CRA ITEM 12 WHEREAS, the CRA acknowledges that all fees associated with respective projects will be paid by the CRA as construction services with the stipulation that the said business owners may or may not chose to use the services of the selected Contractor, provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective projects. WHEREAS, the CRA Board authorizes the Executive Director to advertise, award the contract and issue the official notice to proceed with the approval of the Chairman of the CRA Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as is fully set forth in this Section. Section 2. The Board of Directors of the CRA hereby authorizes the CRA to issue an RFQ, for a Construction Manager ("Contractor") at risk. Section 3. The Board of Directors of the CRA hereby acknowledges that all fees associated with respective projects will be paid by the CRA as construction services with the stipulation that the said business owners, including the fast food franchisee may or may not chose to use the services of the selected Contractor, provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective projects. Section 4. The Board of Directors of the CRA herby authorizes the Executive Director to advertise, award the contract and issue the official order to proceed with the approval of the Chairman of the CRA Board of Directors. Section 5. The resolution shall be effective upon its adoption. PASSED AND ADOPTED on this 30'' day of July 2001. Arthur E. Teele, Jr., Chairman SEOPw/c�� 1- SEOPW/0RA 02- 180 m e -OPW/CRA ITEM 12 ATTEST: Walter J. Foeman, City Clerk APPROVED AS TO FORM AND CORRECTNESS: Alejandro Vilarello City Attorney SEOPW/CRA 02- 180 -CONSTRUCTION AVANAGERATJZISK BACKGROUND INFORMATION SEOPWIctKsjopwi cxA 02- 180 rSEOPW AND . CITY CLERK'S REPORT MEETING DATE: May 21, 2001 IT'E1%14 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE CRA EXECUTIVE DIRECTOR TO SOLICIT, P.Y CONJUNCTION WITH THE CITY OF MIAMI, FOR A GENERAL CONTRACTOR/CONSTRUCTION • MANAGER AT RISK FROM THE CITY OF MIAMI APPROVED LIST OF GENERAL CONTRACTORS OR FROM THE APPROVED LIST OF ENGINEERS FROM THE LIST OF PROFESSIONAL, CONSULTANTS TO PROVIDE TECHNICAL Page No. I 1 SEOP W/CRA R-01-41 MOVED: SANCHEZ SECONDED: GORT UNANIMOUS ASSISTANCE TO THE THREE - BUSINESS - - OWNERS RECIPIENTS TO THE CRA COMMERCIAL _ REVITALIZATION SL'PPLEIv1ENT'AL GRANT PROGRAM PURSUANT TO RESOLUTION SEOPW/CRA 00-65 AND (2) FURTHER STIPULATING THAT SUCH FEES SHALL BE PAID BY THE CRA AS TECHNICAL ASSISTANCE HOWEVER, SAID THREE BUSINESS OWNERS MAY OR MAY NOT CHOOSE TO USE THE SERVICES FROM THE SELECTED CONTRACTOR PROVIDED THAT SAID BUSINESS OWNERS ACKNOWLEDGE THE AGREEMENT PREVIOUSLY MADE WITH THE CRA FOR THE P(iRP(TSF OF FACILITATING THE PAYMENT OF ALL VENDORS REGARDS G THE RESPECTIVE PROJECT. MODIFY: TECHNICAL ASSISTANCE TO TWO GUY RESTAURANT, JUST RIGHT BARBER. SHOP, JACKSON SOUL FOOD; MAKE PAYMENT TO WATER AND SEWER AUTHORITY (WASA) FOR IMPACT FEES THAT MAV BE IMPOSED ON THE VARJOUS RESTAURANT PROJECTS; OWNERS ,SHALL SELECT FROM CITY APPROVED LIST OF ENGINEERS OR CONTRACTORS. AMOUINT NOT TO EXCEED SI00.000 INCLUDING WASA IMPACT FEES, \J4TVi �• _ qiwwm=;5mEl= / CRA 02- 180 FROM Chairman Teele and Members of the CRA Board Dipak M. Parekh i Executive Director, , RECOMMENDATION .... CITY OF MIAMI, FLORIDA .tor ITEM 4 INTER -OFFICE MEMORANDUM DATE May 21, 2001 SUBJECT. REFERENCES ENCLOSURES: FILE Executive Director to solicit, for a general contractor/construction manager to provide technical assistance to the three (3) business owners It is recommended that the Board of Directors a Southeast Overtown/Parkwest Community Redevelopment Agency (CRA) authorizes the Executive Director to solicit, in conjunction with the City of Miami, a general contractor/construction manager at risk from the City of Miami approval list. BACKGROUND The Board of Directors of the Community Redevelopment Agency (CRA) authorizing the CRA Executive Director to solicit, in conjunction with the City of Miami, for a general contractor/construction manager ("Contractor") at risk from the City of Miami, approved list of engineers from the list of professional consultants to provide technical assistance to the three business owners recipients to the CRA Commercial Revitalization Supplemental Grant Program pursuant to resolution SEOPW/CRA 5-00-65 and (2) further stipulating that such fees shall be paid by the CRA as technical assistance however, said three business owners may or may not chose to use the services from the selected contractor provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective project. Funding Source: NA Account Number: NA SWPG A/ i n. SEOPW/CR 02- 180 EOPW/CRA ITEM 4 RESOLUTION NO. SEOPW/CRA — 180 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE CRA EXECUTIVE DIRECTOR TO SOLICIT, IN CONJUCTION WITH THE CITY OF MIAMI, FOR A GENERAL CONTRACTOR/CONSTRUCTION MANAGER ("CONTRACTOR") AT RISK FROM THE CITY OF MIAMI APPROVED LIST OF GENERAL CONTRACTORS OR FROM THE APPROVED LIST OF ENGINEERS FROM THE LIST OF PROFESSIONAL CONSULTANTS TO PROVIDE TECHNICAL ASSISTANCE TO THE THREE BUSINESS OWNERS RECIPIENTS TO THE CRA COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM PURSUANT TO RESOLUTION SEOPW/CRA 5-00-65 AND (2) FURTHER STIPULATING THAT SUCH FEES SHALL BE PAID BY THE CRA AS TECHNICAL ASSISTANCE HOWEVER, SAID THREE BUSINESS OWNERS MAY OR MAY NOT CHOSE TO USE THE SERVICES FROM THE SELECTED CONTRACTOR PROVIDED THAT SAID BUSINESS OWNERS ACKNOWLEDGE THE AGREEMENT PREVIOUSLY MADE WITH THE CRA FOR THE PURPOSE OF FACILITATING THE PAYMENT OF ALL VENDORS REGARDING THE RESPECTIVE PROJECT. WHEREAS, the City of Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82- 755 and 85-1247 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and WHEREAS, the CRA was authorized to implement a commercial revitalization supplemental grant program to assist property owners and merchant lease holders (with the property owner's approval) seeking financial -assistance to upgrade and expand those businesses located in the redevelopment area pursuant to CRA resolution SEOPW/CRA T-00-65; and WHEREAS, the CRA desires to solicit, in conjunction with the City of Miami, for a General Contractor/Construction Manager ("Contractor") at risk from the City of Miami's approved list of General Contractors or from the approved list of Engineers; and SEOPVV/CRA- SEOPW/CItA h2- 1 An --,' .EOPW/CRA ITEM 4 WHEREAS, the CRA desires to provide technical assistance to the business owners of Just Right Barber Shop, Two Guys Restaurant and Jackson Soul Food pursuant to CRA resolution SEOPW/CRA 98-15; and WHEREAS, the CRA acknowledges that all fees associated with respective projects will be paid by the CRA as technical assistance with the stipulation that the said three owners may or may not chose to use the services of the selected Contractor, provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective projects. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CONOAUNITY REDEVELOPMENT AGENCY OF THE CITY OF NIIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as is fully set forth in this Section. Section 2. The Board of Directors of the CRA hereby authorizes the CRA to solicit, in conjunction with the City of Miami, for a General Contractor/Construction Manager ("Contractor") at risk from the City of Miami's approved list of General Contractors or from the approved list of Engineers. Section 3. The Board of Directors of the CRA hereby authorizes the CRA to provide technical assistance to the business owners of Just Right Barber Shop, Two Guys Restaurant and Jackson Soul Food pursuant to CRA resolution SEOPW/CRA 98-15; and SEOPW/CRA R-00-65. Section 4. The Board of Directors of the CRA hereby acknowledges that all fees associated with respective projects will be paid by the CRA as technical assistance with the stipulation that the said three owners may or may not chose to use the services of the selected Contractor, provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective projects. Section 5. The resolution shall be effective upon its adoption. PASSED AND ADOPTED on this 21 " day of May 2001. Arthur E. Teele, Jr., Chairman SEO 02- t80. SEOPW / CRA -!,OPW/CRA ITEM 4 ATTEST: Walter J. Foeman, City Clerk APPROVED AS TO FORM AND CORRECTNESS: Alejandro Vilarello City Attorney SEOP`1VJQU� SEOPW/CRA "No 4 0n M RESOLUTION NO. SEOPW/CRA R-00-65 A RESOLUTION AUTHORIZING THE COMMUNITY REDEVELOPMENT AGENCY (THE "CRA,,) TO APPROVE THE POLICY OF A COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM (THE "GRANT PROGRAM") AS DESCRIBED ON EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF. WHEREAS, the City of =Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82-755 and 85-1247 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and WHEREAS, the CRA desires to approve the policy of the Grant Program. _NOW, THEREFORE, BE. IT RESOLVED BY. THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. The CRA is hereby authorized to approve the policy of the Grant Program, as described on Exhibit A. Section 3. The resolution shall be effective upon its adoption. PASSED AND ADOPTED on this 26th day of June, 2000. Arthur E. Teele, Jr., Chairman SEOPW/CRA. 0.2- 1.80 SEOPw,/ ATTEST: Walter J. Foeman, City Clerk APPROVED AS TO FORM AND CORRECTNESS: 911 % x &::C2,._ Holland & Knight LLP CRA Legal Counsel- NIIAI *946274 v3 A SEOPW / CRA 02-- ISO. 2. OPW/CRA ITEM 12 The CRA is proposing a Commercial Revitalization Supplementary Grants Program (CRMGP) using Community Development Block Grant (CDBG) funds or other Non -Federal funds. This program is designed to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area. To qualify, the project must meet Federal and Local eligibility requirements. The CRA proposes to provide supplementary grants to those businesses in the CRA area that have been awarded grants from MMAP, the City of Miami or Miami -Dade County, through a competitive process. The CRA will make supplementary grants available to qualified owners and merchant lease holders to rehabilitate the exterior of their commercial buildings and bring them up to code. The funds must also be used to correct interior code violations or to facilitate approved expansion and job creation. The grantee must retain their own architectural and engineering consultant and other professional services. The Program may be subject to federal laws and grant regulations, which are strictly monitored and enforced on all projects. All wages paid at construction sites must be based on the Davis -Bacon minimum wage requirements. The Applicant or alternative from other funding requires a minimum participation of 10% of the project cost. Section 6. ELIGIBLE AREAS In order to be eligible, applicant businesses must be located within the CRA area and must be approved for a grant from MMAP, City of Miami or Miami -Dade County, and must fulfill all legal entity requirements. The Program is designed to assist in the commercial and industrial development of businesses and properties located in the CRA area. Section 7. FUNDING Maximum grant amount for each project: $500,000 per project. A minimum participation of * 10% of the project cost is required by the applicant or alternative from other funding. WHO MAY APPLY? Any property owner or merchant lease holder (with the property owner's approval) of a commercial or industrial property in the CRA areas who has been approved for a MMAP grant may apply for a Commercial Revitalization Program Supplementary Grant. To be eligible, the owner must obtain tenant consent, and must be in good standing (i.e. property taxes must be current). The owner must provide the CRA with financial statements; certified tax returns; and other financial information deemed necessary. ELIGIBILITY CRA's CRMGP is limited to businesses located within the boundaries of the CRA area that have been approved for funding through Map's competitive process. SEOPW / CRA .02- 180 .p �U_OPWXRA ITEM 12 The Chief Executive Officer (or designee) of any business wishing to establish a new business or expand an existing business in CRA redevelopment area may apply providing they have been approved by MMAP. Matching grants shall be available to eligible applicants for the following activities: Acquisition of land, buildings, fixed equipment, expansion, code compliance, painting, lighting and landscaping. o Working capital and inventory. o Architectural and engineer services. o Site preparation and construction, reconstruction or installation of buildings and fixed equipment. o Clearance and demolition, removal or rehabilitation of buildings and improvements. o Payment of assessments for sewer, water, street and other public utilities if the provision of the facilities will directly create or retain jobs. o Grants shall not be available for the following activities: Refinancing of existing debt. o Reimbursement for expenditures made prior to grant approval, unless authorized. o Land, buildings, or fixed equipment not essential to the business. o Residential building construction or reconstruction. (a) CONDITIONS - • Grants are limited to take businesses located in the CRA area that have been approved for funding by MMAP, City of Miami or Miami -Dade County, through their competitive process. • Grants are subject to availability of Program Funds. • Applicant funds will be required. (10% minimum) • Projects must be consistent with the CRA Redevelopment Plan. REQUIREMENTS • At least 1 full-time permanent position created or retained for every $35,000 of funds requested. • Must demonstrate that the proposed project is consistent with CRA Redevelopment Plan. • Must demonstrate that the proposed project is viable and the business will grow and create jobs. • At least 51 % of the jobs created by the project must benefit residents in the City of Miami or Miami -Dade Public Housing. • Application shall comply with all applicable local, state, and federal laws, regulations, and ordinances. Section 8. OBJECTIVES • To provide supplemental financing for selected businesses. • To foster business growth. • To encourage creation of permanent, year round jobs in the area. • To encourage retention and expansion of existing businesses. • To attract new business. • To encourage development of modern industrial technology, and a safe, healthful work environment in the CRA area. The CRA CRSG program is being capitalized with CDBG funds SEOPW/CRA 02- ISO {,i;:1r. _',-OJ MON 16:13 F.k.\ 3L, .G4G �L_ V, _ , .. The City of Miami Community Redevelopment Agency Commercial Revitalization Supplementary Grants Program THE PROGRAM The CRA is proposing a Commercial Revitalization Supplementary Grants Program (CRMGP) using Community Development Block Grant (CDBG) funds. This program is designed to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area. To qualify, the project must meet Federal and Local eligibility requirements. The CRA proposes to provide supplementary grants to those business in the CRA area who have been awarded grants from MMAP through their competitive process. The CRA will make supplementary grants available to qualified owners and merchant lease holders to rehabilitate the exterior of their commercial buildings and bring them up to code. The funds must also be used to correct interior code violations or to facilitate approved expansion. The grantee must retain their own architectural and engineering consultant and other professional services. The Program is subject to federal laws and grant regulations which are strictly monitored and enforced on all projects. All wages paid at construction sites must be based on the Davis -Bacon minimum wage requirements. A minimum participation of 10% of the project cost is required by the Applicant ELGI13LE AREAS In order to be eligible, applicant businesses must be located within the CRA area and must be approved for a grant from MMAP, and must fulfill all legal entity requirements. The Program is designed to assist in the commercial and industrial development of businesses and properties located in the CRA area. FUNDING 1. Maximum grant amount for each project: $250,000 per project. 2. A minimum participation of *10% of the project cost is required by the applicant WHO MAY APPLY? 0 2 180 SEOPW/CXA Any property owner or merchant lease holder (with the property owner's approval) of a . commercial or industrial property in the CRA areas who has been approved for a MMAP. grant may apply for a Commercial Revitalization Program Supplementary Grant. To be im eligible, the owner must obtain tenant consent, and must be in good standing (i.e. property taxes must be current). The owner must provide the CRA with financial statements; certified tax returns; and other financial information deemed necessary. ELIGIBILITY • CRA's CRMGP is limited to businesses located within the boundaries of the CRA area who have been approved for funding through MMAP's competitive process. • The Chief Executive Officer (or designee) of any business wishing to establish a new business or expand an existing business in CRA redevelopment area may apply providing they have been approved by MMAP. • Matching grants shall be available to eligible applicants for the following activities: Acquisition of land, buildings, and fixed equipment. • Working capital and inventory. • Architectural and engineer services. • Site preparation and construction, reconstruction or installation of buildings and fixed equipment. • Clearance and demolition, removal or rehabilitation of buildings and improvements. • Payment of assessments for sewer, water, street and other public utilities if the provision ofthe facilities vAll directly create or retain jobs. • Grants shall not be available for the following activities: Refinancing of existing debt. • Reimbursement for expenditures made prior to grant approval, unless authorized. • Land, buildings, or fixed equipment not essential to the business. • Residentia; building construction or reconstruction. CONDITIONS • Grants are limited to take businesses located in the CRA area who have been approved for funding by MMAP though their competitive process. • Grants are subject to availability of Program Funds. • Applicant funds will be required. (10% minimum) • Projects must be consistent with the CRA Redevelopment Plan. REQUIREMENTS • Must leverage at least $1.00 of MMAP funds for every $1.00 of CRA funds requested. • At least 1 full-time permanent position created or retained for every S35,000 of funds requested. • Must demonstrate that the proposed project is consistent with CRA �SOPW/CAIZA Redevelopment Plan. • Must demonstrate that the proposed project is viable and the business will.grow and create jobs. , • At least 51% of the jobs created by the project must benefit residents in the C. area. • Application shall comply with all applicable local, state, and federal laws, regulations, and ordinances. OBJECTIVES • To provide suppl6mental financing for selected businesses • To foster business growth • To encourage creation of permanent, year round jobs in the area • To encourage retention and expansion of existing businesses • To attract new business • To encourage development of modern industrial technology, and a safe, I6althful work environment in the CRA area The CRA CRSG program is being capitalized with CDBG funds. 5EOPW/CRA -� ISO ; 1 : - . . . • . . - . 1 _% . % .. . V •� l CRA . Commercial Revitalization Program The Commercial Revitalization Program is a comprehensive approach to improve and enhance the physical and economic framework of businesses located along the NW 3rd avenue historic business corridor. The concept of this special economic development program is to provide technical and financial assistance to property owners and merchants to stabilize local businesses and create employment opportunities for residents in the CRA. The followng guidelines establish minimum working parameters from which to evaluate businesses seeking assistance form the CRA Commercial Revitalization Program and govern the processing of grant requests. a) All recipients must be av arded an initial grant from another public funding source approved by the CRA Commercial Revitalization Program Grant. b) The maximum allowable grant is $250,000. The applicant must provide a 30% match to participate in the program. c) The applicant is responsible for all additional costs above the approved project amount. d) All properties rlust be located in the CPA area. e) Priority wili be even to businesses located along the NW 3-d avenue Historic Business Corridor f) All Applicants must create or retain jobs for low to moderate income residents of the area (said requirement will remain in effect for five (5) years following grant approval). g) If CDBG-assis!ed properties are sold v ithin five (5) years from the date of receiving as the Grantee must return to the City, on a prorated basis, any grant funds provided on a declining percentage basis (e.g.100%, 80%, 60%, 40%. 20%), with 100% due the first year. h) Property ovmers and/or commercial/industrial lease holders in the area are eligible to be considered for a CRA Commercial Revitalization Program Grant provided they can demonstrate other grants. SEOi3W/CRA 02- 180 i) An absent property owner must obtain tenant consent and be in good standing (i.e. property taxes must be current). M j) Commercial/industrial lease holders must receive approval from the property owner. k) The property owners or leaseholder must provide the CRAwith financial statements, certified tax returns; and other financial information deemed necessary. !) A project is defined as any commercial or industrial building located within a traC or parcel of land. In cases where a building contains multiple storefronts, the entire building is considered to be a single projecti. Buildings that are legally subdivided with separate ownership may be considered individual projects. A building with several businesses which have qualified individually, may be considered as individual projects. m) Eligible expenses include construction costs for work on exteriors, correction of interior and exterior code violations and improvements to meat requirements of the Americans vAth Disabilities Act, if deemed necessary for the completion of the project and infrastructure improvements such as parking and landscaping. n) The Applicant will enter into a contract (grant agreement) Wth the CRA, which retains the authority to revise the contract as required. o) The Applicant must comply with applicable Davis -Bacon and Labor Standards. p) The retaining of an architect and other professional services will be the responsibility of the owner. q) The applicant is responsible for all fees and costs incurred prior to project approval. r) The CRA is not responsible for any cost overruns in excess of the approved contract amount. s) To every extent possible, the CRA YAll develop a consolidated application process for consistent with the City of Miami, the Miami -Dade County Commercial Revitalization Program. The joint application process does not preclude the applicant from complying with application requirements that may be specific to the CRA Commercial Revitalization Program. The goal of the program is to bring about compliance, improve the physical appearance of businesses, create job opportunities for low and moderate income residents and enhance the CRA neighborhoods. SEOPW/CRA ` �- 180 DESIGN STANDARDS Design standards help to determine the nature and scope of exterior and interior rehabilitation. The design concept for the commercial property to be rehabilitated must meet the specific architectural style and character consistent with the redevelopment plan. The design concept must be approved by the appropriate government agencies and all permitting and zoning requirements must be met, including conformance with specifications of the South Florida Building Code. Some areas have cohesive design themes that lend to the development of architectural design standards and a unified approach. Other areas may not contain cohesive design themes and the buildings are not always contiguous. The approach in the latter areas is 'to undertake rehabilitation that enhances the building's individual architectural design elements. However, the program concept is intended to impact the commercial corridors located in the CRA area and to maximize the potential visual impact of the rehabilitation projects in the Zones. The comprehensive design of the program is intended not only to revitalize individual buildings, but also to encourage pedestrian movement by introducing the use of exterior pedestrian -oriented elements such as, landscaping, shading devices, and street furniture. Buildings that are fifty (50) years old or older will be subject to review to determine if the facility is of historic or architectural significance. Buildings that fit these crit�rie will be subject to the standards of the Secretary of Interior and must contract 2n architect experienced in historic preservation for the project. Commercial revitalization projects of historic structures may also be eligible for historic preservation funding. SELECTION OF AN ARCHITECT After project approval, the applicant is responsible for selecting a qualified architect for the specific project. The selection of an architect, must conform to approved procurement requirements and will be based on professional qualifications, knowledge and experience of local architecture and design cost. The CRA will only assist with this. The Owner must request a minimum of three (3) proposals prior_ to selecting the architect. It is anticipated that the architect's fee.shall he between 10% - 15% of the ownerlgeneral contractor contract amount. It is the owner's responsibility to conduct a review of the architect's background and to follow up on project references. To ensure the quality of the product, all drawings must contain specifications of all material used in the construction of the project. The architect is responsible for preparing sketches, working drawings, specifications, processing, permitting and revising plans; providing as build drawings, preparing necessary information and material, preparing cost estimates and attaining the required permits. The architect is also required to conduct regular site inspections (once a week minimum), prepare field reports, review pay requests and attend meetings as necessary. SEOPW/C1RA 0 2 ` 18 O GRh J ur r Ik-L A Walter J. Foeman, CITY Clerk APPROVED AS TO FORM AND CORRECTNESS: William ` yam R. Bloom Holland & Knight LLP MUI #1004945 vl MM 7 EOPW/CRA Arthur E. Teele, Jr., Chairman SEOPW / CRA 02- 180 SELECTION OF A CONTRACTOR The applicant shall select a qualified General Contractor to complete the project and the selection process must conform to approved procurement requirements. The applicant must obtain a minimum of -three (3) proposal. The CRA Will also conduct a cost analysis of the project, which will not be made available to the applicant or bidding contractors. The CRA Vrill review the proposals and the applicant can accept any proposal that is within 10% of the CFWs estimate. The applicant is responsible for revievrrng the General Contractor's babkground, conducting a follow up on references and entering into a standard A.I.A. General Construction/Owner Agreement with the General Contractor. The CRA has the right to terminate and/or refuse to receive construction services from any entity and any contractor that breaches this contract will be ac�tornatically debarred from future contracts. The Owner/Contractor agreement shall contain all applicable federal requirements, including compliance with Davis Bacon Act provisions, Affirmative Action mandates and use of lead-free and mercury -free paints. The CRA will monitor the project and disburse eligible payments to contractors (less a 10% retainage that VAII be held until final certificates of comp!etion are obtained). The disbursement of funds to a contractor requires approval from the architect and applicant. The CRA must approve all work completed outside the contracted scope of work (as per Owner/Contractor agreement and will not honor payment requests for said activities v4thout prior approval, even if the request has cone from the applicant. Any general contractor selected for a commercia; revitalization project must be licensed, insured, and bonded. The CRA reserves the right to reviss the contract between the General Contractor and the Applicant, as it deerns necess y APPLICATION REVIEW AND SELECTION PROCESS The CRA will review all applications and screen them for comp'et-_,less and eligibility under program and federal guidelines. Following the Staff revie;r, elig;bl= applications will be forwarded to the Grant Committee for approval and then forwa *dsd to the CRA Board for final approval. Funds will be awarded on a first come, firs{ served basis until identified funding for the program has been depleted. The following- criteria Will be implemented during the review process: a) Applications that are incomplete or illegible will not be given funding consideration. Only applications that clearly meet program guidelines Will be recommended for further evaluation. b) Eligible applications will be reviewed and evaluated based on property location, need for rehabilitation, visual impact consistency with retlevelopment plan and cost. SEOPW/CRA 02- 180 c) Applicants will be notified in writing whether the proposed project has been approved or rejected. d) Architects will develop and finalize conceptual drawings into final working drawings and specifications. The revisions will include a cost estimate. e) A federal %%-age determination for the project will be requested f) Architect will hold a pre -bid meeting, with contractors and staff at the construction site to reviewscope of work and answer questions. g) The CRA will conduct a pre -construction conference with the applicant, architect and applicant -selected contractor. The CRA will explain applicable Local, State and Federal regulations (including the Davis -Bacon Act) and the process to disburse funds. h) A Notice to Proceed and Notice of Commencement for the project will be prepared. i) Inspections to monitor for compliance with Davis -Bacon and other regulations, as well as construction progress, will be conducted periodically. j) Invoices will be reviewed and verified for completed work against requests for payment. Releases of liens and paid receipts for material must accompany invoices for payment. Applicant and Architect signatures will be required before payment is . released. Applicant and Architect must ensure that all pertinent compliance forms are attached to the request for payment prior to approving the request. GRANTPAYMENT The applicant w:ll submit a request for payment to the CRA with all pertinent information and support documentation. The request must be accompanied by all Davis Bacon Information reports and invoices detailing portions of the job completed as specified in the approved schedule of values. The applicant and architect must sign the request. The following types of payment will be processed: a) Progress payment— A payment may be issued to the contractor for ninety percent (90%) of the completed work or materials that have been ordered and paid. The request for payment must be approved by the applicant and the 2rchitect. The CRA will confirm that the work has been completed. b) The retainage of ten percent (10%) of the contract amount shall be paid upon compliance by the contractor of the following: • Completion of all rehabifitation work and receipt submitted to the CRA of a final Certificate of Completion; and 0 2 -- 1-8 0 SEOPW/CRA 5 • Approval and 'acceptance of the rehabilitation work by all the governm?ntal agencies and authorities having Jurisdiction over the project, including the issuance of a Certificate of Completion or Certificate of Occupancy, as applicable; and • Receipt and approval by the CRA of all documentation for compliance with Federal Labor Standards; and • Receipt and approval by the CRA of a Contractor's Affidavit representing a certified statement showing that the property is free and clear of mechanics, materialmen's or any other type of lien or obligation relating to the construction of the project. c) A lump sum for the grant total may be issued to the applicant upon completion of all the rehabilitation work and compliance with the requirements for release of the retainage set forth above. In this instance, the lump sum amount disbursed will constitute a "reimbursement to the applicant (rather than a payment to the contractor); for eligible rehabilitation costs incurred and already paid. SEOPW / Cif 02y 180 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To: Chairman Arthur E. Teele, Jr. and Members of the CRA Board From: Annette Lewis Acting Executive Director RECOMMENDATION: ITEM Date: December 3, 2002 File: Subject: Commercial Revitalization Supplemental Grant Program References: Enclosures: Resolution, Support Documentation It is respectfully recommended that the CRA Board authorize the Executive Director and CRA Consulting Engineer update the existing architect fee estimates, currently dated as of September 2000, associated with the renovation and expansion projects of three Overtown businesses awarded under the Commercial Revitalization Supplemental Grant Program ("CRSGP"); further authorizing General Counsel to update the Grant Agreements associated with said projects to reflect legislation adopted by the Board, and incorporate the updated fee estimates based upon the scope of services to be provided. JUSTIFICATION: Architect estimates dating back to September 2000 provided the basis for executed Grant Agreements. With the passage of time and plan amendments, based on plans review, it is anticipated that project costs will also change. Additionally, impact fees and contingencies were not initially projected as component costs. SEOPWICRA 02- 180