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HomeMy WebLinkAboutSEOPW-CRA-R-02-0027SEOPW/CRA ITEM 2 SECPW / CRAr� RESOLUTION NO. 0 2 2 ` A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING AN IN -KIND GRANT TO PALLOTTA TEAMWORKS FOR USE OF CRA OWNED PARKING LOTS 58 AND 59, LOCATED ALONG NE 2ND AVENUE, AS A STAGING AND HOLDING AREA FOR THE AVON BREAST CANCER 3-DAY EVENT SCHEDULED FOR APRIL 19 - APRIL 21, 2002, AT BAYFRONT PARK. WHEREAS, the CRA desires to provide an in -kind grant to Pallotta TeamWorks for use of CRA owned parking lots 58 & 59, located along NW 2nd Avenue, as a staging and holding area for the Avon Breast Cancer 3-Day Fundraising Event scheduled for April 19 - 21, 2002, at Bayfront Park; and WHEREAS, parking lots 58 & 59 are managed and operated by the Department of Off -Street Parking; and WHEREAS, the Department of Off -Street Parking requires that Pallotta Team Works (1) provide security for their personal property during the 3-day event, (2) provide adequate general liability insurance and name the City of Miami as an additional insured and (3) must properly clean and maintain the subject parking lots during the 3-day period. a vp--) SE®PW/CRA 02- 27 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. The CRA Board of Directors hereby authorizes the Executive Director to provide an in -kind grant to Pallotta TeamWorks for use of CPA owned parking lots 58 & 59, located along NW 2nd Avenue, as a staging and holding area for the Avon Breast Cancer 3-Day Fundraising Event scheduled for April 19 - April 21, 2002, at Bayfront Park and further directing CRA staff to ensure that Pallotta TeamWorks: (1) provide security for their personal property during the 3-day event; (2) provide adequate general liability insurance and name the City of Miami as an additional insured; and (3) must properly clean and maintain the subject parking lots during the 3-day period as required by the Department of Off -Street Parking. Section 3. The Resolution shall be effective upon its adoption. J SEOPWICRA 0 2 -- 2'7 PASSED AND ADOPTED on this 14th day of February, 2002. MOWN ART UR E. TEELE, JR., IRMAN ATTEST: SYIeIA SCHEIDER ACTING CITY CLERK NESS: Page 3 of 3 SE®PW/CRA 02- 27 Chairman Arthur E. Teele, Jr. and Members of the CRA Board Annette E. Lewis Acting Executive Director ITEM 2 February 14, 2002 CRA sponsorship of the Avon Breast Cancer 3-Day Event Resolution, supporting documents RECOMMENDATION It is respectfully recommended that the CRA Board of Directors approve the attached resolution providing an in -kind grant to Pallotta TeamWorks for the use of the CRA owned parking lots 58 and 59 located along NW 2nd as a staging and holding area for the Avon Breast Cancer 3-Day event scheduled to take place from April 19 — April 21, 2002 at Bayfront Park. BACKGROUND The CRA is in receipt of a letter of request dated January 17, 2002 from Pallotta TeamWorks requesting the use of CRA owned parking lots 58 and 59 for the Avon Breast Cancer 3-day fundraising event. The CRA contacted the Department of Offstreet Parking which confirmed the availability of the subject parking lots for the requested dates subject to the following three conditions being met: 1. Pallotta TeamWorks must provide security for their personal property during the 3-day event. 2. Pallotta TeamWorks must provide adequate general liability insurance and name the City of Miami as an additional insured. 3. Pallotta TeamWorks must properly clean and maintain the subject parking lots during the 3-day period. SEOPW/CRA d2 27 February 1, 2002 VIA MAIL AND FAX: (954) 567-0561 Ms. Diane Harris Site Coordinator, Southeast Region Pallotta TeamWorks 2455 East Sunrise Boulevard, Suite 618 Fort Lauderdale, FL. 33304 Subject: Letter of Request dated January 17, 2002 for the use of CRA owned parking lots 58 & 59. Dear Ms. Harris; I am in receipt of your letter of request dated January 17, 2002, requesting the use of CRA owned parking lots 58 & 59. I have placed your request for support on the upcoming CRA agenda for approval by the CRA Board of Directors at our next meeting scheduled for Thursday, February 14, 2002 at 2:00 pm at the Miami City Hall Chambers located at 3500 Pan American Drive, Miami, Florida. The drafted legislation that will be presented before the CRA Board for approval supports the request made by Pallotta TeamWorks subject to the fulfillment of the requirements of the Department of Offstreet Parking, which operates the CRA parking lots. The following three (3) conditions must be met: 4. Pallotta TeamWorks must provide security for their personal property during the 3-day event. 5. Pallotta TeamWorks must provide adequate general liability insurance and name the City of Miami as an additional insured. 6. Pallotta TeamWorks must properly clean and maintain the subject parking lots during the 3-day period. It is recommended that your or a representative of Pallotta TeamWorks attend the CRA Board of Directors meeting on February 14, 2002 to respond to any questions. I have enclosed a copy of the drafted legislation for your information. If you have any questions, please don't hesitate to contact me in the office at (305) 579-3324. Sincerely, Annette E. Lewis Acting Executive Director Cc: Art Noriega, Offstreet Parking SEOPW/CRA Ralph Rosas, CRA d 2 - 27 TO: Chairman Arthur E. Teele, Jr. and Members of the CRA Board FROM: Annette E. Lewis Acting Executive Director CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM °ATE : February 14, 2002 ITEM 2 FILE : SUBJECTCRA sponsorship of the Avon Breast Cancer 3-Day Event REFERENCES: Resolution, supporting documents ENCLOSURES: RECOMMENDATION It is respectfully recommended that the CRA Board of Directors approve the attached resolution providing an in -kind grant to Pallotta TeamWorks for the use of the CRA owned parking lots 58 and 59 located along NW 2nd as a staging and holding area for the Avon Breast Cancer 3-Day event scheduled to take place from April 19 — April 21, 2002 at Bayfront Park. BACKGROUND The CRA is in receipt of a letter of request dated January 17, 2002 from Pallotta TeamWorks requesting the use of CRA owned parking lots 58 and 59 for the Avon Breast Cancer 3-day fundraising event. The CRA contacted the Department of Offstreet Parking which confirmed the availability of the subject parking lots for the requested dates subject to the following three conditions being met: 1. Pallotta TeamWorks must provide security for their personal property during the 3-day event. 2. Pallotta TeamWorks must provide adequate general liability insurance and name the City of Miami as an additional insured. 3. Pallotta TeamWorks must properly clean and maintain the subject parking lots during the 3-day period. SEOPW/CRA 0240 27 Cry q Mom: February 1, 2002 VIA MAIL AND FAX: (954) 567-0561 Ms. Diane Harris Site Coordinator, Southeast Region Pallotta TeamWorks 2455 East Sunrise Boulevard, Suite 618 Fort Lauderdale, FL. 33304 Subject: Letter of Request dated January 17, 2002 for the use of CRA owned parking lots 58 & 59. Dear Ms. Harris; I am in receipt of your letter of request dated January 17, 2002, requesting the use of CRA owned parking lots 58 & 59. 1 have placed your request for support on the upcoming CRA agenda for approval by the CRA Board of Directors at our next meeting scheduled for Thursday, February 14, 2002 at 2:00 pm at the Miami City Hall Chambers located at 3500 Pan American Drive, Miami, Florida. The drafted legislation that will be presented before the CRA Board for approval supports the request made by Pallotta TeamWorks subject to the fulfillment of the requirements of the Department of Offstreet Parking, which operates the CRA parking lots. The following three (3) conditions must be met: 4. Pallotta TeamWorks must provide security for their personal property during the 3-day event. 5. Pallotta TeamWorks must provide adequate general liability insurance and name the City of Miami as an additional insured. 6. Pallotta TeamWorks must properly clean and maintain the subject parking lots during the 3-day period. It is recommended that your or a representative of Pallotta TeamWorks attend the CRA Board of Directors meeting on February 14, 2002 to respond to any questions. I have enclosed a copy of the drafted legislation for your information. If you have any questions, please don't hesitate to contact me in the office at (305) 579-3324. a ncerely, Annette E. Lewis Acting Executive Director Cc: Art Noriega, Offstreet Parking Ralph Rosas, CRA 300 Biscayne Boulevard Way • Suite 430 • Miami, SEOpw/CRA 02� 27 Florida 33131 9 Phone (305) 579-3324 9 Fax (305) 372-4646 February 14, 2002 SEOPW/CRA ITEM 2 RESOLUTION NO. SEOPW/CRA 0 27 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("CRA") PROVIDING AN IN -KIND GRANT TO PALLOTTA TEAMWORKS FOR THE USE OF THE CRA OWNED PARKING LOTS 58 AND 59 LOCATED ALONG NW 2ND AS A STAGING AND HOLDING AREA FOR THE AVON BREAST CANCER 3-DAY EVENT SCHEDULED TO TAKE PLACE FROM APRIL 19�*APRIL 21, 2002 AT BAYFRONT PARK. WHEREAS, the CRA desires to provide an in -kind grant to Pallotta TeamWorks for the use of CRA owned parking lots 58 & 59 located along NW 2nd Avenue as a staging and holding area for the Avon Breast Cancer 3-Day Fundraising Event scheduled to take place from April 19 through April 21, 2002 at Bayfront Park; and WHEREAS, parking lots 58 & 59 are managed and operated by the Department of Offstreet Parking; and WHEREAS, the Department of Offstreet Parking requires that Pallotta TeamWorks (1) provide security for their personal property during the 3-day event, (2) provide adequate general liability insurance and name the City of Miami as an additional insured and (3) must properly clean and maintain the subject parking lots during the 3-day period. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/ PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. The CRA Board of Directors hereby authorizes the CRA Executive Director to provide an in -kind grant to Pallotta TeamWorks for the use of CRA owned parking lots 58 & 59 located along NW 2nd Avenue as a staging and holding area for the Avon Breast Cancer 3-Day Fundraising Event scheduled to take place from April 19 through April 21, 2002 at Bayfront Park and further directing CRA staff to ensure that Pallotta TeamWorks (1) provide security for their personal property during the 3-day event, (2) provide adequate general liability insurance and name the City of Miami as an additional insured and (3) must properly clean and maintain the subject parking lots during the 3-day period as required by the Department of Offstreet Parking. S,CPW/CRA 02- 27 February 14, 2002 SEOPW/CRA ITEM 2 Section 3. This Resolution shall be effective immediately upon its adoption. PASSED AND ADOPTED this 14'' day of February, 2002 Sylvia Scheider Acting Clerk of the Board APPROVED AS TO FORM AND CORRECTNESS: Alejandro Vilarello General Counsel Arthur E. Teele, Jr., Chairman SEOPW / CRA 02- 27 2455 East Sunrise Boulevard, Suite 618, Fort Lauderdale, FL 33304 tel: (954) 567-1103 fax: (954) 567-0561 January 17, 2002 Mr. Ralph-H. Rosas City of Miami CRA 300 Biscayne Blvd. Miami, FL 33131 Dear Mr. Rosas, Way, Suite 430 Thank you for taking a few minutes on the phone with me today to discuss the use of parking lots for the Avon Breast Cancer 3-Day event, which takes place on April 19, 20 & 21, 2002. I work for a company called Pallotta TeamWorks. We are the creators and producers of the Avon Breast Cancer 3-Day events across the country. The Avon Breast Cancer 3-Day is a unique fund raising event in the fight against breast cancer. Up to 3,000 participants will walk 60 miles, from Boca Raton to Miami, on our fully self -supported event. We provide three catered meals a day, aid stations along the way, hot showers, sleeping tents, entertainment at night and full medical support. This challenging athletic event will raise millions of dollars to fund breast cancer research, as well as early detection programs for underserved women. In 2001 the Avon Foundation granted $50 million dollars in the fight against breast cancer. The majority of this money was raised by participants in the Avon Breast Cancer 3-Day walks across the country. Our Closing Ceremonies will take place at Miami's Bayfront Park on Sunday, April 21. Prior to the ceremony the walkers will gather in a "holding" area until everyone has arrived. We will then proceed as a group to Bayfront Park. We would like the use of City Parking Lots 58 & 59 to use as these holdings areas. One of the lots maybe used as a staging area for our approximately 100 support vehicles. On Saturday, April 20, we would have approximately 150 portable toilets and a garbage $� dumpster delivered to the site. On Sunday, April 21, we will erect a shade tent with tables E £ and chairs for our participants. All equipment will be off the site by Monday, April 22. If stakes are used to secure the shade canopy, our tent vendor will fill all holes. �9 SBOPW/CR A E � 0.2 ` 27 t There is a possibility we will serve a sack lunch at the site on Sunday as the walkers arrive. Again, we are fully self-contained and will clean the area entirely upon our departure. Pallotta TeamWorks, is fully insured for general liability. The city of Miami will already be named as an additional insured on our policy because of our use of Bayfront Park. We would greatly appreciate the donation of these parking lots by the City of Miami. The less money we spend on producing the event, the more money that goes directly to the fight against breast cancer. Please do not hesitate to contact me if you have further questions. As April approaches I will be in contact with you to supply more details about the use of these lots. At this time I just want to be sure we have the space available to us. hank you for your consideration, i Diane Harris Site Coordinator, Southeast Region Pallotta TeamWorks T,CPW / CRA 02 27