HomeMy WebLinkAboutSEOPW-CRA-R-02-0007SEOPW/CRA ITEM 1F
RESOLUTION NO. 0 .)--- -0
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY ("CRA") APPROVING A
TRANSFER OF FUNDS TO THE CITY OF MIAMI
CLERK'S OFFICE FOR SERVICES RENDERED AS
CLERK OF THE BOARD FOR AN AMOUNT NOT TO
EXCEED $20,000, BASED ON THE APPROVED
BUDGET, IN RESPONSE TO THE REQUIREMENT OF
THE CITY COMMISSION THAT AGENCIES OF THE
CITY SHARE IN"THE COST OF SERVICES PROVIDED,
WITH SUCH TRANSFER OF FUNDS CONDITIONED UPON
ANY UNUSED FUNDS BEING RETURNED TO THE CRA
AT THE END OF THE 4TH QUARTER; DIRECTING THE
CRA EXECUTIVE DIRECTOR TO MEET WITH THE
CLERK OF THE BOARD AT THE END OF THE 3RD
QUARTER TO REVIEW THE EXPENDITURE OF SUCH
FUNDS FOR THE FISCAL YEAR AND REQUESTING THE
CLERK OF THE BOARD TO SUBMIT QUARTERLY
REPORTS ON EXPENDITURE OF THE FUNDS TO THE
CPA BOARD.
WHEREAS, the City Commission requires that agencies of the
City of Miami share in the cost of services provided to them by
the City //Clerk;
WHEREAS, on September 24, 2001, the CRA Board of Directors
approved as a part of its Budget a line item for the Clerk of
the Board which represents services provided by that office; and
WHEREAS, the CRA desires that the CRA Executive Director
meet with the Clerk of the Board at the end of the 3rd Quarter to
review the.expenditure of funds for this purpose; and
WHEREAS, the CRA desires that the Clerk of the Board submit
quarterly reports which detail expenditure of the funds as well
as budget projections;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are incorporated herein as if fully
set forth in this Section.
Section 2. The CRA Board of Directors hereby approves a
transfer of funds to the City of Miami Clerk's Office for an
amount to exceed $20,000 for services rendered as Clerk of the
Board, with such transfer of funds conditioned upon any unused
funds being returned to the CRA at the end of the 4th Quarter.
Section 3. The Executive Director is directed to meet -
with the Clerk of the Board at the end of the 3rd Quarter to
review the expenditure of such funds for the fiscal year.
Section 4. The Clerk of the Board is requested to
submit quarterly reports to the CRA Board detailing the
expenditure of such funds and budget projections.
Page 2 of 3
p,
Section 5. The Resolution shall be effective upon its
adoption.
PASSED AND ADOPTED on this 28th day of January, 2002.
ATTEST:
WALTER J. FOEMAN
CITY CLERK
ARTHUR E. TEELE, JR., CHAIRMAN
Page 3 of 3
January 28, 2002
SEOPW/CRA ITEM 1F
RESOLUTION NO. SEOPW/CRA
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
(CRA) APPROVING A TRANSFER OF FUNDS FROM THE CRA IN THE
AMOUNT OF $20,000 TO THE CITY OF MIAMI CLERK'S OFFICE FOR
SERVICES RENDERED AS CLERK OF THE BOARD, BASED ON THE
APPROVED BUDGET, IN RESPONSE TO THE REQUEST OF THE CITY
COMMISSION THAT THE AGENCIES OF THE CITY SHARE IN THE
COST OF SERVICES PROVIDED, SUCH TRANSFER OF FUNDS TO BE
MADE UPON THE CONDITION THAT ANY UNUSED FUNDS BE
RETURNED TO THE CRA AT THE END OF THE 4TH QUARTER,
FURTHER DIRECTING THE CRA EXECUTIVE DIRECTOR TO MEET
WITH THE CLERK OF THE BOARD AT THE END OF THE 3RD QUARTER
TO REVIEW THE LEVEL OF EXPENDITURE OF SUCH FUNDS FOR THE
FISCAL YEAR THUS FAR, AND FURTHER DIRECTING THE CLERK OF
THE BOARD TO SUBMIT QUARTERLY REPORTS TO THE CRA BOARD.
WHEREAS, the City Commission has requested that the agencies of the City of Miami share
in the cost of services provided to them by the City Clerk; and
WHEREAS, on September 24, 2001, the CRA Board of Directors approved as a part of its
Budget, a budget line item for the Clerk of the Board, which represents services provided to the CRA
over and beyond the normal services provided by that office; and
WHEREAS, the CRA desires that the CRA Executive Director meet with the Clerk of the
Board at the end of the 3rd Quarter to review the level of expenditure of funds transferred from the
CRA for this purpose; and
WHEREAS, the CRA desires that the Clerk of the Board submit quarterly reports which detail
expenditures as well as budget projections;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
incorporated herein as if fully set forth in this Section.
Section 2. The CRA Board of Directors hereby approves a transfer of funds from the CRA
to the City of Miami Clerk's Office, in the amount of $20,000, for services rendered as Clerk of the
Board, such transfer of funds to be made upon the condition that any unused funds be returned to the
CRA at the end of the 4th Quarter.
OMNI / CRA SEOPW / CRA
02- 04 02- 07
January 28, 2002
SEOPW/CRA ITEM 1F
Section 3. The Executive Director is directed to meet with the Clerk of the Board at the end
of the 3rd Quarter to review the level of expenditure of such funds for the fiscal year thus far.
Section 4. The Clerk of the Board is directed to submit quarterly reports to the CRA Board
detailing the expenditure of such funds and budget projections.
Section 5. This Resolution shall be effective immediately upon its adoption.
PASSED AND ADOPTED this 28th day of January, 2002.
Walter J. Foeman
Clerk of the Board
APPROVED AS TO FORM
AND CORRECTNESS:
Alejandro Vilarello
General Counsel
OMNi/CIbA
02- 04
Arthur E. Teele, Jr., Chairman
SEOPW/CRA
02- 07
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Annette Lewis, Interim Director
Comm nity Redevelopm Agency (CRA)
FROM:Walt
Walt r J oeman
City lerk
DATE January 16, 2002
SUBJECT: Reimbursement to City
Clerk's Office to fund
Technical Operation
REFERENCES. Coordinator position
ENCLOSURES:
FILE
Pursuant to your request, I have confirmed the medical appointment for the Technical
Operations Coordinator position which you originally agreed to fund in the amount of
$35,000. After projecting what the actual cost to fund same from the beginning of
February until the end of the fiscal year, excluding benefits, it is estimated that said cost
would be approximately $23,333.00 ($35,000 x 8/12).
Therefore, in closing, it is respectfully requested that you amend our original request to
fund the aforementioned amount.
0MV1/ CRA
02- 04
SEOPW / CRA
02- 07
CITY OF MIAMI, FLORIDA
Chairman Arthur E. Teele Jr. and
TO: Members of the CRA Board
FROMAnnette E. Lewis 4)j
Acting Executive Director
INTER -OFFICE MEMORANDUM
January 28, 2002
ITEM 1F
DATE: January 28, 2002 FILE:
SUBJECT. Reimbursement to Budget of the Clerk
the CRA Board
REFERENCES:
ENCLOSIlution and Supporting Documents
RECOMMENDATION
It is respectfully recommended that the CRA Board of Directors approve the attached resolution
approving a transfer of funds from the CRA in the amount of $35,000 ($20,000 from Southeast
Overtown/Parkwest CRA, and $15,000 from Omni/CRA) to the office of the City Clerk of the City of
Miami for services rendered as Clerk of the CRA Board.
BACKGROUND
Pursuant to the request by the City of Miami Commission requested that the agencies of the City share
in the cost of services provided by the City of Miami Clerk's office, the CRA Board of Directors, on
September 24, 2001 approved the CRA operating and capital budget which allocated funds on an
annual basis to the City Clerks budget. Any unused funds would remit back to the CRA at the end of
the fiscal year..
011�'',Tl/CRA SEOPW/CRA
02- 04 02- 07
January 28, 2002
EXHIBIT "A"
0 /CRA SEOPW/CRA
02- 04 02- 07
TO: Scott Simpson, Finance Director
CC: Linda Haskins, Director of Office of Management & Budget
Walter Foeman, City Clerk
FROM: Annette Lewis, Acting Executive Director City of Miami CRA
DATE: October 8, 2001
RE: Indirect Cost Allocation for FY'02
With the passage of the CRA's budget for FY'02 an allocation of $35,000 was budgeted
for indirect cost allocation as it relates to the City Clerk. Please process the following
journal entry (operating transfer):
DR 689004.550011.6.287
CR 001000.220101.6.287
01112 /CPA SEOPW/CRA
02- 04 02- 07