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HomeMy WebLinkAboutSEOPW-CRA-R-01-0106SEOPW/CRA ITEM 1A SEOPW/CRA RESOLUTION NO. 0 1106 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST � COMMUNITY REDEVELOPMENT AGENCY ("CRA") ACKNOWLEDGING RECEIPT AND ACCEPTANCE OF THE MONTHLY FINANCIAL STATEMENTS AS OF APRIL 30, 2002, AS PRESENTED BY THE CHIEF FINANCIAL OFFICER OF THE CRA. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. The Board of Directors acknowledges receipt and acceptance of the monthly financial statements as of April 30, 2002, as presented by the Chief Financial Officer of the Section 3. The Resolution shall immediately upon its adoption. be effective S EOPW/CRA 02. to PASSED AND ADOPTED this 13th day of June 2002. ATTEST: PRISCILLA A. THOMPSON, CITY CLERK APPROVED AS TO FORM AND CORRECTN SS: AI;Evl`A�O VILARELLO, CIT ATTORNEY S PW/CRA R-02-106: ELF ARTHUR E. TEELE, JR., CHAIRMAN Page 2 of 2 -eOPW/CRA ITEM 12 RESOLUTION NO. SEOPW/CRA A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY ("CRA") MODIFYING RESOLUTION NO. SEOPW/CRA R-01-41 AND AUTHORIZING THE CRA EXECUTIVE DIRECTOR TO ISSUE AN EXPEDITED AND ABBREVIATED RFQ, FOR A CONSTRUCTION MANAGER ("CM") "AT RISK" TO PROVIDE CONSTRUCTION SERVICES TO THE BUSINESS OWNER RECIPIENTS OF THE CRA COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM PURSUANT TO RESOLUTION SEOPW/CRA R-00-65 INCLUDING THE FAST FOOD FRANCHISE IF APPLICABLE AND (2) FURTHER STIPULATING THAT SUCH FEES SHALL BE PAID BY THE CRA AS CONSTRUCTION SERVICES HOWEVER, SAID BUSINESS OWNERS MAY OR MAY NOT CHOOSE TO USE THE SERVICES FROM THE SELECTED CONTRACTOR PROVIDED THAT SAID BUSINESS OWNERS ACKNOWLEDGE THE AGREEMENT PREVIOUSLY MADE WITH THE CRA FOR THE PURPOSE OF FACILITATING THE PAYMENT OF ALL VENDORS REGARDING THE RESPECTIVE PROJECT, FURTHER PROVIDING FOR THE ADVERTISING OF THE RFQ, AWARDING OF CONTRACT TO CM "AT RISK", AND ISSUANCE OF THE OFFICIAL NOTICE TO PROCEED WITH THE APPROVAL OF THE CHAIRMAN OF THE CRA BOARD OF DIRECTORS. WHEREAS, the City of Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82- 755 and 85-1247 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and WHEREAS, the CRA was authorized to implement a commercial revitalization supplemental grant program to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area pursuant to CRA resolution SEOPW/CRA T-00-65; and WHEREAS, the CRA desires to issue an expedited and abbreviated RFQ, for a Construction Manns ; anI ATTACHMENT M,1- iov CONTAINED SWF'WJCR&, 10PW/CRA ITEM 12 WHEREAS, the CRA acknowledges that all fees associated with respective projects will be paid by the CRA as construction services with the stipulation that the said business owners may or may not chose to use the services of the selected Contractor, provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective projects. WHEREAS, the CRA Board authorizes the Executive Director to advertise, award the contract and issue the official notice to proceed with the approval of the Chairman of the CRA Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as is fully set forth in this Section. Section 2. The Board of Directors of the CRA hereby authorizes the CRA to issue an RFQ, for a Construction Manager ("Contractor") at risk. Section 3. The Board of Directors of the CRA hereby acknowledges that all fees associated with respective projects will be paid by the CRA as construction services with the stipulation that the said business owners, including the fast food franchisee may or may not chose to use the services of the selected Contractor, provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective projects. Section 4. The Board of Directors of the CRA herby authorizes the Executive Director to advertise, award the contract and issue the official order to proceed with the approval of the Chairman of the CRA Board of Directors. Section 5. The resolution shall be effective upon its adoption. PASSED AND ADOPTED on this 30'h day of July 2001. Arthur E. Teele, Jr., Chairman SEOPW/CAA_ . - 106 ,..,OPW/CRA ITEM 12 ATTEST: Walter J. Foeman, City Clerk APPROVED AS TO FORM AND CORRECTNESS: Alejandro Vilarello City Attorney sEopwjcR 0 1 - i 0 6 -CONSTRUCTION MANAGERATRISK_ BACKGROUNDINFORMATION oi- ioG S-EopWICR& CITY CLERK'S REPORT MEETING DATE: May 21, 2001 ITIE I%14 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE CRA EXECUTIVE DIRECTOR TO SOLICIT, IN CONlLfiCTION WITH THE CITY OF MIAMI, FOR A GENERAL CONTRACTOR/CONSTRUCTION MANAGER AT RISK FROM THE CITY OF MIAMI APPROVED LIST OF GENERAL. CONTRACTORS OR FROM THE APPROVED LIST OF ENGINEERS FROM THE LIST OF PROFESSIONAL CONSULTANTS TO PROVIDE TECHNICAL ASSISTANCE TO THE THREE - BUSINESS - OWNERS RECIPIENTS TO THE CRA COMMERCL4L REVITALIZATION SUPPLEMENTAL GRANT PROGRAM PURSUANT TO RESOLUTION SEOPWtCRA 00-65 AND (2) FURTHER STIPULA7l rNG THAT SUCH FEES SHALL BE PAID BY THE CRA AS TECHNICAL ASSISTANCE HOWEVER, SAID THREE BUSINESS OWNERS MAY OR MAY NOT CHOOSE TO USE THE SERVICES FROM THE SELECTED CONTRACTOR PROVIDED THAT SAID BUSINESS OWNERS ACKNOWLEDGE THE AGREEMENT PREVIOUSLY MADE WITH THE CRA FOR THE PuRPOSF. OF FACILITATING THE PAYMENT OF ALL VENDORS REGARDItiG THE RESPECTIVE PROJECT. AIODIFV: TECHNICAL ASSISTANCE TO TWO GUY RESTAURANT, JUST RIGHT BARBER SHOP, JACKSON SOUL FOOD; MAKE PAYMENT TO WATER AND SEWER AUTHORITY (WASH) FOR IMPACT FEES THAT MA1' BE IMPOSED ON THE VARIOUS RESTAURANT PROJECTS; OWNERS SHALL SELECT FROM CITY APPROVED LI3f OF ENGINEERS OR CONTRACTORS. AMOUNT NOT TO EXCEED SI00.000 INCLUDING WASH IMPACT FEES, Page No. I I SEOPW/CRA R 01-4i MOVED: SANCHEZ SECONDED: GORT UNANIMOUS szop /c" � i — ji 0 6 *,• CITY OF MIAMI, FLORIDA ITEM 4 FROM Chairman Teele and Members of the CRA Board Dipak M. Pare i Executive Director. RECOMMENDATION INTER -OFFICE MEMORANDUM DATE : May 21, 2001 FILE: SUBJECT: Executive Director to solicit, for a general contractor/construction manager to provide technical assistance to the REFERENCES : three (3) business owners ENCLOSURES: It is recommended that the Board of Directors a Southeast Overtown/Parkwest Community Redevelopment Agency (CRA) authorizes the Executive Director to solicit, in conjunction with the City of Miami, a general contractor/construction manager at risk from the City of Miami approval list. BACKGROUND The Board of Directors of the Community Redevelopment Agency (CRA) authorizing the CRA Executive Director to solicit, in conjunction with the City of Miami, for a general contractor/construction manager ("Contractor") at risk from the City of Miami, approved list of engineers from the list of professional consultants to provide technical assistance to the three business owners recipients to the CRA Commercial Revitalization Supplemental Grant Program pursuant to resolution SEOPW/CRA 5-00-65 and (2) further stipulating that such fees shall be paid by the CRA as technical assistance however, said three business owners may or may not chose to use the services from the selected contractor provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective project. Funding Source: NA Account Number: NA sEOPW/awl 01.1` 1 06 nOPW/CRA ITEM 4 RESOLUTION NO. SEOPW/CRA A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE CRA EXECUTIVE DIRECTOR TO SOLICIT, IN CONDUCTION WITH THE CITY OF MIAMI, FOR A GENERAL CONTRACTOR/CONSTRUCTION MANAGER ("CONTRACTOR") AT RISK FROM THE CITY OF MIAMI APPROVED LIST OF GENERAL CONTRACTORS OR FROM THE APPROVED LIST OF ENGINEERS FROM THE LIST OF PROFESSIONAL CONSULTANTS TO PROVIDE TECHNICAL ASSISTANCE TO THE THREE BUSINESS OWNERS RECIPIENTS TO THE CRA COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM PURSUANT TO RESOLUTION SEOPW/CRA 5-00-65 AND (2) FURTHER STIPULATING THAT SUCH FEES SHALL BE PAID BY THE CRA AS TECHNICAL ASSISTANCE HOWEVER, SAID THREE BUSINESS OWNERS MAY OR MAY NOT CHOSE TO USE THE SERVICES FROM THE SELECTED CONTRACTOR PROVIDED THAT SAID BUSINESS OWNERS ACKNOWLEDGE THE AGREEMENT PREVIOUSLY MADE WITH THE CRA FOR THE PURPOSE OF FACILITATING THE PAYMENT OF ALL VENDORS REGARDING THE RESPECTIVE PROJECT. WHEREAS, the City of Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82- 755 and 85-1247 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and WHEREAS, the CRA was authorized to implement a commercial revitalization supplemental grant program to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area pursuant to CRA resolution SEOPW/CRA T-00-65; and WHEREAS, the CRA desires to solicit, in conjunction with the City of Miami, for a General Contractor/Construction Manager ("Contractor") at risk from the City of Miami's approved list of General Contractors or from the approved list of Engineers; and 01- M ,rEOPW/CRA ITEM 4 WHEREAS, the CRA desires to provide technical assistance to the business owners of Just Right Barber Shop, Two Guys Restaurant and Jackson Soul Food pursuant to CRA resolution SEOPW/CRA 98-15; and WHEREAS, the CRA acknowledges that all fees associated with respective projects will be paid by the CRA as technical assistance with the stipulation that the said three owners may or may not chose to use the services of the selected Contractor, provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective projects. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as is fully set forth in this Section. Section 2. The Board of Directors of the CRA hereby authorizes the CRA to solicit, in conjunction with the City of Miami, for a General Contractor/Construction Manager ("Contractor") at risk from the City of Miami's approved list of General Contractors or from the approved list of Engineers. Section 3. The Board of Directors of the CRA hereby authorizes the CRA to provide technical assistance to the business owners of Just Right Barber Shop, Two Guys Restaurant and Jackson Soul Food pursuant to CRA resolution SEOPW/CRA 98-15; and SEOPW/CRA R-00-65. Section 4. The Board of Directors of the CRA hereby acknowledges that all fees associated with respective projects will be paid by the CRA as technical assistance with the stipulation that the said three owners may or may not chose to use the services of the selected Contractor, provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective projects. Section 5. The resolution shall be effective upon its adoption. PASSED AND ADOPTED on this 21 " day of May 2001. Arthur E. Teele, Jr., Chairman SEOPWICRA, 0 1 - 10 6 -..,OPW/CRA ITEM 4 F.111 ia-31 Walter J. Foeman, City Clerk APPROVED AS TO FORM AND CORRECTNESS: Alejandro Vilarello City Attorney sBOPWICR4 10 6 RESOLUTION NO. SEOPW/CRA R-00-65 A RESOLUTION AUTHORIZING THE COMMUNITY REDEVELOPMENT AGENCY (THE "CRA") TO APPROVE THE POLICY OF A COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM (THE "GRANT PROGRAM") AS DESCRIBED ON EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF. WHEREAS, the City of -Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82-755 and 85-1247 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and WHEREAS, the CRA desires to approve the policy of the Grant Program. .NOW, THEREFORE, BE . IT RESOLVED BY- THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF NIIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. - Section 2. The CRA is hereby authorized to approve the policy of the Grant Program, as described on Exhibit A. Section 3. The resolution shall be effective upon its adoption. PASSED AND ADOPTED on this 26th day of June, 2000. Arthur E. Teele, Jr., Chairman S"OPWi� 01- 106 ATTEST: Walter J. Foeman, City Clerk APPROVED AS TO FORM AND CORRECTNESS: Holland & Knight LLP CRA Legal Counsel- NIIA1 #946274 v3 2 "'p-ppw/cm 01- i0G AOPW/CRA ITEM 12 The CRA is proposing a Commercial Revitalization Supplementary Grants Program (CRMGP) using Community Development Block Grant (CDBG) funds or other Non -Federal funds. This program is designed to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area. To qualify, the project must meet Federal and Local eligibility requirements. The CRA proposes to provide supplementary grants to those businesses in the CRA area that have been awarded grants from MMAP, the City of Miami or Miami -Dade County, through a competitive process. The CRA will make supplementary grants available to qualified owners and merchant lease holders to rehabilitate the exterior of their commercial buildings and bring them up to code. The funds must also be used to correct interior code violations or to facilitate approved expansion and job creation. The grantee must retain their own architectural and engineering consultant and other professional services. The Program may be subject to federal laws and grant regulations, which are strictly monitored and enforced on all projects. All wages paid at construction sites must be based on the Davis -Bacon minimum wage requirements. The Applicant or alternative from other funding requires a minimum participation of 101/o of the project cost. Section 6. ELIGIBLE AREAS In order to be eligible, applicant businesses must be located within the CRA area and must be approved for a grant from MMAP, City of Miami or Miami -Dade County, and must fulfill all legal entity requirements. The Program is designed to assist in the commercial and industrial development of businesses and properties located in the CRA area. Section 7. FUNDING 1. Maximum grant amount for each project: $500,000 per project. 2. A minimum participation of * 10% of the project cost is required by the applicant or alternative from other funding. WHO MAY APPLY? Any property owner or merchant lease holder (with the property owner's approval) of a commercial or industrial property in the CRA areas who has been approved for a NEW" grant may apply for a Commercial Revitalization Program Supplementary Grant. To be eligible, the owner must obtain tenant consent, and must be in good standing (i.e. property taxes must be current). The owner must provide the CRA with financial statements; certified tax returns; and other financial information deemed necessary. ELIGIBILITY • CRA's CRMGP is limited to businesses located within the boundaries of the CRA area that have been approved for funding through Map's competitive process. 01-- 106 SEOPW/G`$W�, OPW/CRA ITEM 12 The Chief Executive Officer (or designee) of any business wishing to establish a new business or expand an existing business in CRA redevelopment area may apply providing they have been approved by MMAP. Matching grants shall be available to eligible applicants for the following activities: Acquisition of land, buildings, fixed equipment, expansion, code compliance, painting, lighting and landscaping. o Working capital and inventory. o Architectural and engineer services. o Site preparation and construction, reconstruction or installation of buildings and fixed equipment. o Clearance and demolition, removal or rehabilitation of buildings and improvements. o Payment of assessments for sewer, water, street and other public utilities if the provision of the facilities will directly create or retain jobs. o Grants shall not be available for the following activities: Refinancing of existing debt. o Reimbursement for expenditures made prior to grant approval, unless authorized. o Land, buildings, or fixed equipment not essential to the business. o Residential building construction or reconstruction. (a) CONDITIONS • Grants are limited to take businesses located in the CRA area that have been approved for funding by MMAP, City of Miami or Miami -Dade County, through their competitive process. • Grants are subject to availability of Program Funds. • Applicant funds will be required. (10% minimum) • Projects must be consistent with the CRA Redevelopment Plan. REQUIREMENTS • At least I full-time permanent position created or retained for every $35,000 of funds requested. • Must demonstrate that the proposed project is consistent with CRA Redevelopment Plan. • Must demonstrate that the proposed project is viable and the business will grow and create jobs. • At least 51% of the jobs created by the project must benefit residents in the City of Miami or Miami -Dade Public Housing. • Application shall comply with all applicable local, state, and federal laws, regulations, and ordinances. Section 8. OBJECTIVES • To provide supplemental financing for selected businesses. • To foster business growth. • To encourage creation of permanent, year round jobs in the area. • To encourage retention and expansion of existing businesses. • To attract new business. • To encourage development of modern industrial technology, and a safe, healthful work environment in the CRA area. The CRA CRSG program is being capitalized with CDBG funds � 01- 106 Co if. 2000 >ION 16:13 FAX JCaJy .G46 ._Vl_ ... The City of Miami Community Redevelopment Agency Commercial Revitalization Supplementary Grants Program THE PROGRAM The CRA is proposing a Commercial Revitalization Supplementary Grants Program (CRMGP) using Community Development Block Grant (CDBG) funds. This program is designed to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area. To qualify, the project must meet Federal and Local eligibility requirements. The CRA proposes to provide supplementary grants to those business in the CRA area who have been avrarded grants from MMAP through their competitive process. The CRA will make supplementary grants available to qualified owners and merchant lease holders to rehabilitate the exterior of their commercial buildings and bring them up to code. The funds must also be used to correct interior code violations or to facilitate approved expansion. The grantee must retain their own architectural and engineering consultant and other professional services. The Program is subject to federal laws and grant regulations which are strictly monitored and enforced on all projects. All vrages paid at construction sites must be based on the Davis -Bacon minimum wage requirements. A minimum participation of 10% of the project cost is required by the Applicant ELGIBLE AREAS In order to be eligible, applicant businesses must be located within the CRA area and must be approved for a grant from MMAP, and must fulfill all legal entity requirements. The Program is designed to assist in the commercial and industrial development of businesses and properties located in the CRA area. FUNDING 1. Maximum grant amount for each project: $250,000 per project. 2. A minimum participation of •10% of the project cost is required by the applicant WHO MAY APPLY? Any property owner or merchant lease holder (with the property owner's approval) of a . commercial or industrial property in the CRA areas who has been approved for a MMAP. grant may apply for a Commercial Revitalization Program Supplementary Grant. To be SEOPW—l"_ 01- 106 . eligible, the owner must obtain tenant consent, and must be in good standing (i.e. property taxes must be current). The owner must provide the CRA with financial statements; certified tax returns; and other financial information deemed necessary. ELIGIBILITY • CRA's CRMGP is limited to businesses located within the boundaries of the CRA area who have been approved for funding through MMAP's competitive process. • The Chief Executive Officer (or designee) of any business wishing to establish a new business or expand an existing business in CRA redevelopment area may apply providing they have been approved by MMAP. • Matching grants shall be available to eligible applicants for the following activities: Acquisition of land, buildings, and fixed equipment. • Working capital and inventory. • Architectural and engineer services. • Site preparation and construction, reconstruction or installation of buildings and fixed equipment. - • Clearance and demolition, removal or rehabilitation of buildings and improvements. • Payment of assessments for sewer, water, street and other public utilities if the provision of the facilities will directly create or retain jobs. • Grants shall not be available for the following activities: Refinancing of existing debt. • Reimbursement for expenditures made prior to grant approval, unless authorized. • Land, buildings, or fixed equipment not essential to the business. • Residential, building construction or reconstruction. CONDITIONS • Grants are limited to take businesses located in the CRA area who have been approved for funding by MMAP though their competitive process. • Grants are subject to availability of Program Funds. • Applicant funds will be required. (10% minimum) • Projects must be consistent with the CRA Redevelopment Plan. REQUIREMENTS • Must leverage et least $1.00 of MMAP funds for every $1.00 of CRA funds requested. • At least 1 full-time permanent position created or retained for every S35.000 of funds requested. • Must demonstrate that the proposed project is consistent with CRA Redevelopment Plan. r • Must demonstrate that the proposed project is viable and the business will_grow and create jobs. 01. • At least 51% of the jobs created by the project must benefit residents in the CRA area. • Application shall comply with all applicable local, state, and federal laws, regulations, and ordinances. OBJECTIVES To provide supplemental financing for selected businesses • To foster business growth • To encourage creation of permanent, year round jobs in the area • To encourage retention and expansion of existing businesses • To attract new business • To encourage development of modern industrial technology, and a safe, h6althful work environment in the CRA area The CRA CRSG program is being capitalized with CDBG funds. SPCWW1CPAJ, 10 6 \i a: -... a...+ IAA .... U•.l CRA . Commercial Revitalization Program The Commercial Revitalization Program is a comprehensive approach to improve and enhance the physical and economic framework of businesses located along the NW 31d avenue historic business corridor. The concept of this special economic development program is to provide technical and financial assistance to property owners and merchants to stabilize local businesses and create employment opportunities for residents in the CRA. The followng guidelines establish minimum working parameters from which to evaluate businesses seeking assistance form the CRA Commercial Revitalization Program and govern the processing of grant requests. a) Ali recipients must be awarded an initial grant from another public funding source approved by the CRA Commercial Revitalization Program Grant. b) The maximum allowable grant is $250,000. The applicant must provide a 30% match to participate in the program. c) The applicant is responsible for all additional costs above the approved project amount. d) All properties must be located in the CPA area. e) Priority wili be even to businesses located along the NW 3'd avenue Historic Business Corridor f) All Applicants must create or retain jobs for low to moderate income residents of the area (said requ"T ment will remain in effect for five (5) years following grant approval). g) If CDBG-assisted properties are sold viithin five (5) years from the date of receiving as the Grantee must return to the City, on a prorated basis, any grant funds provided on a declining percentage basis (e.g.100%, 80%, 60%, 40%. 20%), with 100% due the first year. h) Property owners and/or commercialfindustrial lease holders in the area are eligible to be considered for a CRA Commercial Revitalization Program Grant, provided they can demonstrate other grants. i) An absent property owner must obtain tenant consent and be in good standing (i.e. property taxes must be current). 01- YOG j) Commercial/industrial lease holders must receive approval from the property owner. k) The property owners or leaseholder must provide the CRA with financial . statements, certified tax returns; and other financial information deemed necessary. 1) A project is defined as any commercial or industrial building located within a tract or parcel of land. In cases where a building contains multiple storefronts, the entire building is considered to be a single project. Buildings that are legally subdivided with separate ownership may be considered individual projects. A building with several businesses which have qualified individually, may be considered as individual projects. m) Eligible expenses include construction costs for work on exteriors, correction of interior and exterior code violations and improvements to meet requirements of the Americans YAth Disabilities Act, if deemed necessary for the completion of the project and infrastructure improvements such as parking and landscaping. n) The Applicant Will enter into a contract (grant agreement) Wth the CRA, which retains the authority to revise the contract as required. o) The Applicant must comply with applicable Davis -Bacon and Labor Standards. p) The retaining of an architect and other professional services will be the responsibility of the owner. q) The applicant is responsible for all fees and costs incurred prior to project approval. r) The CRA is not responsible for any cost overruns in excess of the approved contract amount. s) To every extent possible, the CRA vAll develop a consolidated application process for consistent with the City of Miami, the Miami -Dade County Commercial Revitalization Program. The joint application process does not preclude the applicant from complying with application requirements that may be specific to the CRA Commercial Revitalization Program. The goal of the program is to bring about compliance, improve the physical appearance of businesses, create job opportunities for low and moderate income residents and enhance the CRA neighborhoods. of- iOG SLOPWICRA DESIGN STANDARDS Design standards help to determine the nature and scope of exterior and interior rehabilitation. The design concept for the commercial property to be rehabilitated must meet the specific architectural style and character consistent with the redevelopment plan. The design concept must be approved by the appropriate government agencies and all permitting and zoning requirements must be met, including conformance With specifications of the South Florida Building Code. Some areas have cohesive design themes that lend to the development of architectural design standards and a unified approach. Other areas may not contain cohesive design themes and the buildings are not always contiguous. The approach in the latter areas is to undertake rehabilitation that enhances the building's individual architectural design elements. However, the program concept is intended to impact the commercial corridors located in the CRA area and to maximize the potential visual impact of the rehabilitation projects in the Zones. The comprehensive design of the program is intended not only to revitalize individual buildings, but also to encourage pedestrian movement by introducing the use of exterior pedestrian -oriented elements such as, landscaping, shading devices, and street furniture. Buildings that are fifty (50) years old or older wdl be subject to review to determine if the facility is of historic or architectural significance. Buildings that fit these criteria will be subject to the standards of the Secretary of Interior and must contract an architect experienced in historic preservat;on for the project. Commercial revitalization projects of historic structures may also be eligible for historic preservation funding. SELECTION OF AN ARCHITECT After project approval, the applicant is responsible for selecting a qualified architect for the specific project. The selection of an architect must conform to approved procurement requirements and will be based on professional qualifications, knowledge and experience of local architecture and design cost. The CRA will only assist with this. The Owner must request a minimum of three (3) proposals prior. to selecting the architect. It is anticipated that the architect's fee shall he between 10% - 15% of the owner/general contractor contract amount. It is the owner's responsibility to conduct a review of the architect's background and to follow up on project references. To ensure the quality of the product, all drawings must contain specifications of all material used in the construction of the project. The architect is responsible for preparing sketches, working drawings, specifications, processing, permitting and revising plans; providing as build drawings, preparing necessary information and material, preparing cost estimates and c;otaining the required permits. The architect is also required to conduct regular site inspections (once a week minimum), prepare field reports, review pay requests and attend meetings as necessary. 01Df%DXi1 /iND A SELECTION OF A CONTRACTOR The applicant shall select a qualified General Contractor to coniplete the project and the selection process must conform to approved procurement requirements. The applicant must obtain a minimum of three (3) proposal. The CRA will also conduct a cost analysis of the project, which will not be made available to the applicant or bidding contractors. The CRA will review the proposals and the applicant can accept any proposal that is vrithin 10% of the CRA's estimate. The applicant is responsible for reviewing the General Contractor's babkground, conducting a follow up on references and entering into a standard A.I.A. General Constru&tion/Owner Agreement with the General Contractor. The CRA has the right to terminate and/or refuse to receive construction services from any entity and any contractor that breaches this contract vAll be automatically debarred from future contracts. The Owner/Contractor agreement shall contain all applicable federal requirements, including compliance with Davis Bacon Act provisions, Affirmative Action mandates and use of lead -free -and mercury -free paints. The CRA w411 monitor the project and disburse eligible payments to contractors (less a 10% retainage that vrill be held until final certificates of completion are obtained). The disbursement of funds to a contractor requires approval fro.-n the architect and applicant. The CRA must approve all work completed outside the contracted scope of work (as per Owner/Contractor agreement and vrlll not honor payment requests for said activities without prior approval, even if the request has corm from the applicant. Any general contractor selected for a commercia; revitalization project must be licensed, insured, and bonded. The CRA reserves the right to revise tile contract between the General Contractor and the Applicant, as it deem necessary APPLICATION REVIEW AND SELECTION PROCESS The CRA wilt review all applications and screen them for comp'eteness and eligibility under program and federal guidelines. Following the Staff revievr, elig*-bl= applications will be forwarded to the Grant Committee for approval and then forwa ded to the CRA Board for final approval. Funds will be awarded on a first come, firs; served basis until identified funding for the program has been depleted. The following- criteria vidl be implemented during the review process: a) Applications that are incomplete or illegible Will not be given funding consideration. Only applications that clearly meet program guidelines Will be recommended for further evaluation. b) Eligible applications will be reviewed and evaluated based on property location, need for rehabilitation, visual impact consistency v4th redevelopment plan and cost. ♦. -♦♦•. .. a1.♦. ..'..% .... nU,V c) Applicants will be notified in writing whether the proposed project has been approved or rejected. d) Architects will develop and finalize conceptual drawings into final working drawings and specifications. The revisions will include a cost estimate. e) A federal wage determination for the project will be requested. f) Architect will hold a pre -bid meeting, with contractors and staff at the construction site to reviewscope of work and answer questions. g) The CRA will conduct a pre -construction conference with the applicant, architect and applicant -selected contractor. The CRA will explain applicable Local, State and Federal regulations (including the Davis -Bacon Act) and the process to disburse funds. h) A Notice to Proceed and Notice of Commencement for the project will be prepared. i) Inspections to mionitor for compliance with Davis -Bacon and other regulations, as well as construction progress, will be conducted periodically. j) Invoices will be reviewed and verified for completed work against requests for payment. Releases of liens and paid receipts for material must accompany invoices for payment. Applicant and Architect signatures will be required before payment is . released. Applicant and Architect must ensure that all pertinent compliance forms are attached to the request for payment prior to approving the request. GRANTPAYI`11ENT The applicant vi.11 submit a request for payment to the CRA with all pertinent information and support documentation. The request must be accompanied by all Davis Bacon Information reports and invoices detailing portions of the job completed as specified in the approved schedule of values. The applicant and architect must sign the request. The following types of payment will be processed: a) Progress payment — A payment may be issued to the contractor for ninety percent (90%) of the completed work or materials that have been ordered and paid. The request for payment must be approved by the applicant and the 2rchitect. The CRA will confirm that the work has been completed. b) The retainage of ten percent (10%) of the contract amount shall be paid upon compliance by the contractor of the following: • Completion of all rehabilitation work and receipt submitted to the CRA of a final Certificate of Completion; and s, wPW/CPA_' 01- 106 n ;, 2000 MON 16:16 FAX ?0-Z i7 '"ac • Approval and 'acceptance of the rehabilitation work by all the governmental agencies and authorities having Jurisdiction over the project, including the issuance of a Certificate of Completion or Certificate of Occupancy, as applicable; and • Receipt and approval by the CRA of all documentation for compliance with Federal Labor Standards; and • Receipt and approval by the CRA of a Contractor's Affidavit representing a certified statement showing that the property is free and clear of mechanics, materialmen's or any other type of lien or obligation relating to the construction of the project. c) A lump sum for the grant total may be issued to the applicant upon completion of all the rehabilitation work and compliance with the requirements for release of the retainage set forth above. In this instance, the lump sum amount disbursed will constitute a "reimbursement to the applicant (rather than a payment to the contractor); for eligible rehabilitation costs incurred and already paid. 40MCRAI, � 1- i O G . CITY OF MIAMI, FLORIDA " INTER -OFFICE MEMORANDUM ITEM 12 Chairman Teele and DATE: July 30, 2001 FILE: Members of the CRA Board SUBJECT CRA Issue RFQ for Construction Manager at Risk for Overtown FROM: 1 1� REFERENCES: Business Dipak M. Pazekh/� Executive Directot, ENCLosuREs: Resolution RECOMMENDATION It is recommended that the Board of Directors of the Southeast Overtown/Park West Community Redevelopment Agency (SEOPW CRA) authorize the CRA Executive Director to issue an Request for Qualifications (RFQ) for a construction manager (contractor) at risk in connection with Construction Services to the business receiving financial assistance under the Commercial Revitalization Supplementary Grants Program (CRSG Program) pursuant to Resolution No. SEOPW/CRA R-00-65, including the fast food franchise if applicable. BACKGROUND Resolution No. SEOPW/CRA R-00-65 implemented a "Commercial Revitalization Supplemental Grant Program" to assist property owners and merchant leases holders (with property owner approval) seeking financial and technical assistance to upgrade and expand those businesses located in the SEOPW Redevelopment Area. The Board of Directors of the SEOPW/CRA adopted Resolution No. SEOPWR-01-41 on May 21, 2001 authorizing the Executive Director to solicit, in conjunction with the City of Miami, a construction manager from the City of Miami approved list of engineers. This resolution stipulates that he three business owners may or may not choose to use the services of the selected contractor, however, that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective project. Funding Source: CDBG Account Number: 799126.456262.979 11MO /CRA' i� 106