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HomeMy WebLinkAboutSEOPW-CRA-R-01-0041SEOPW/CRA ITEM 4 SEOPW/CRA RESOLUTION NO. SEOPW/CRA 0 1- 4 1 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE CRA EXECUTIVE DIRECTOR TO (1) SOLICIT, IN CONJUNCTION WITH THE CITY OF MIAMI, FOR A GENERAL CONTRACTOR/CONSTRUCTION MANAGER AT RISK ("CONTRACTOR") FROM THE CITY OF MIAMI APPROVED LIST OF GENERAL CONTRACTORS OR THE APPROVED LIST OF ENGINEERS TO PROVIDE TECHNICAL ASSISTANCE TO THE THREE BUSINESS OWNER RECIPIENTS OF THE CRA COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM PURSUANT TO RESOLUTION SEOPW/CRA 00-65: TWO GUYS RESTAURANT, JUST RIGHT BARBER SHOP AND JACKSON SOUL FOOD RESTAURANT(2) STIPULATING THAT THESE THREE BUSINESS OWNERS SHALL SELECT A CONTRACTOR FROM THE CITY OF MIAMI'S APPROVED LIST OF GENERAL CONTRACTORS OR ENGINEERS AND MUST COMPLY WITH THE GRANT AGREEMENT PREVIOUSLY SIGNED WITH THE CRA (3)AUTHORIZING THE EXECUTIVE DIRECTOR TO MAKE PAYMENT TO THE WATER AND SEWER AUTHORITY FOR IMPACT FEES THAT MAY BE IMPOSED ON THOSE THREE PROJECTS; AND (4) POVIDING THAT THE AMOUNT PROVIDED TO OR ON THE BEHALF OF THESE THREE (3) BUSINESS OWNER RECIPIENTS, INCLUDING WASA IMPACT FEES, SHALL BE PAID FROM TAX INCREMENT FUNDS AND SHALL NOT EXCEED $100,000. WHEREAS, the City of Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82-755 and 85-1247 (the Redevelopment Plan"); and SEOPW/COLA 01- 41 WHEREAS, the CRA is responsible for carrying out community i redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and WHEREAS, the CRA was authorized to implement a commercial revitalization supplemental grant program to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area pursuant to CRA Resolution SEOPW/CRA 00-65; and WHEREAS, the CRA desires to solicit, in conjunction with the City of Miami, for a General Contractor/Construction Manager ("Contractor") At Risk from the City of Miami's approved list of General Contractors or from the approved list of Engineers; and WHEREAS, the CRA desires to provide technical assistance to the business owners of Just Right Barber Shop," Two Guys Restaurant and Jackson Soul Food pursuant to CRA Resolution SEOPW/CRA 98-15; and WHEREAS, the CRA acknowledges that all fess associated with respective projects will be paid by the CRA as technical Page 2 of 5 0 1 - 41 assistance, with the stipulation that those three business owners shall select a General Contractor or Construction Manager At Risk from the City approved list of Engineers or Contractors, and that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the,respective projects. WHEREAS, the CRA desires to assist those three businesses also by making payment to the Water and Sewer Authority for impact fees that may be imposed, provided that the amount provided to or on behalf 'of such business owner recipients, including WASA impact fees, shall be paid from tax increment funds and shall not exceed $100,000. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORSOF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. The Board of Directors of the CRA hereby authorizes the CRA to solicit, in conjunction with the City of Miami, for a General Contractor/Construction Manager Page 3 of 5 SE®PW/C 01 41 ("Contractor") At Risk from the City of Miami's approved list of General Contractors or from the approved list of Engineers. Section 3. The Board of Directors of the CRA hereby authorizes the CRA to provide technical assistance to the business owners of Just Right Barber Shop, Two Guys Restaurant and Jackson Soul Food pursuant to CRA Resolution SEOPW/CRA 98-15 and SEOPW/CRA 00-65. Section 4. All fees associated with the above - referenced projects will be paid by the CRA as technical assistance with the stipulation that the said three business owners shall select a General Contractor or Construction Manager At Risk from the City approved list of Engineers or Contractors, and acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective projects. Section 5. The Executive Director is authorized to make payment to the Water and Sewer Authority for impact fees that may be imposed on those three project/businesses. Section 6. The amount provided to or on behalf of the three business owner recipients referenced above, including WASA Page 4 of 5 SEOPWIC : 01- 41 impact fees, shall be paid from tax increment funds and shall h' not exceed $100,000. Section 7. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 215t day of May 2001 ATTEST: Walter J. Foeman City Clerk APPROVED AS T ORM AND CORREC S Al d arello C orney Arthur E. Teele, Jr., Chairman Page 5 of 5 SE®-'W/C;RA 01_ 41 yr, MEETING DATE: May 21, 2001 CITY CLERK'S REPORT Page No. 11 ITEM 4 A RESOLUTION OF THE BOARD OF DIRECTORS"k SEOPW/CRA R-01-41 OF THE COMMUNITY REDEVELOPMENT MOVED: SANCHEZ AGENCY ("CRA") AUTHORIZING THE CRA SECONDED: GORT EXECUTIVE DIRECTOR TO SOLICIT, IN UNANIMOUS CONJUNCTION WITH THE CITY OF MIAMI, FOR A GENERAL CONTRACTOR/CONSTRUCTION MANAGER AT RISK FROM THE CITY OF MIAMI APPROVED LIST OF GENERAL CONTRACTORS OR FROM THE APPROVED LIST OF ENGINEERS FROM THE LIST OF PROFESSIONAL CONSULTANTS TO PROVIDE TECHNICAL ASSISTANCE TO THE THREE BUSINESS OWNERS RECIPIENTS TO THE CRA COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM PURSUANT TO RESOLUTION SEOPW/CRA 00-65 AND (2) FURTHER STIPULATING THAT SUCH FEES SHALL BE PAID BY THE CRA AS TECHNICAL ASSISTANCE HO yVER, SAID THREE BUSINESS OWNERS MAY OR MAY NOT CHOOSE TO USE THE SERVICES FROM THE SELECTED CONTRACTOR PROVIDED THAT SAID BUSINESS OWNERS ACKNOWLEDGE THE AGREEMENT PREVIOUSLY MADE WITH THE CRA FOR THE PURPOSE OF FACILITATING THE PAYMENT OF ALL VENDORS REGARDING THE RESPECTIVE PROJECT. MODIFY: TECHNICAL ASSISTANCE TO TWO GUY RESTAURANT, JUST RIGHT BARBER SHOP, JACKSON SOUL FOOD; MAKE PAYMENT TO WATER AND SEWER AUTHORITY (WASA) FOR IMPACT FEES THAT MAY BE IMPOSED ON THE VARIOUS RESTAURANT PROJECTS; OWNERS SHALL SELECT FROM CITY APPROVED LIST OF ENGINEERS OR CONTRACTORS. AMOUNT NOT TO EXCEED $100,000 INCLUDING WASA IMPACT FEES, FROM TAX INCREMENT FUNDS. SEOPW/CIRA pi_ 41 • *,3E0PW/CRA ITEM 4 • RESOLUTION NO. SEOPW/CRA A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY ("CRA") AUTHORIZING THE CRA EXECUTIVE DIRECTOR TO SOLICIT, IN CONJUCTION WITH THE CITY OF MIAMI, FOR A GENERAL CONTRACTOWCONSTRUCTION MANAGER ("CONTRACTOR") AT RISK FROM THE CITY OF MIAMI APPROVED LIST OF GENERAL CONTRACTORS OR FROM THE APPROVED LIST OF ENGINEERS FROM THE LIST OF PROFESSIONAL CONSULTANTS TO PROVIDE TECHNICAL ASSISTANCE TO THE THREE BUSINESS OWNERS RECIPIENTS TO THE CRA COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM PURSUANT TO RESOLUTION SEOPW/CRA 5-00-65 AND (2) FURTHER STIPULATING THAT SUCH FEES SHALL BE PAID BY THE CRA AS TECHNICAL ASSISTANCE HOWEVER, SAID THREE BUSINESS OWNERS MAY OR MAY NOT CHOSE TO USE THE SERVICES FROM THE SELECTED CONTRACTOR PROVIDED THAT SAID BUSINESS OWNERS ACKNOWLEDGE THE AGREEMENT PREVIOUSLY MADE • WITH THE CRA FOR THE PURPOSE OF FACILITATING THE PAYMENT OF ALL VENDORS REGARDING THE RESPECTIVE PROJECT. WHEREAS, the City of Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82- 755 and 85-1247 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and WHEREAS, the CRA was authorized to implement a commercial revitalization supplemental grant program to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area pursuant to CRA resolution SEOPW/CRA T-00-65; and WHEREAS, the CRA desires to solicit, in conjunction with the City of Miami, for a General Contractor/Construction Manager ("Contractor") at risk from the City of Miami's approved list of General Contractors or from the approved list of Engineers; and • O1- 41 SEOPW/CRA ® OEOPW/CRA ITEM 4 WHEREAS, the CRA desires to provide technical assistance to the business owners of Just Right Barber Shop, Two Guys Restaurant and Jackson Soul Food pursuant to CRA resolution SEOPW/CRA 98-15; and WHEREAS, the CRA acknowledges that all fees associated with respective projects will be paid by the CRA as technical assistance with the stipulation that the said three owners may or may not chose to use the services of the selected Contractor, provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective projects. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF NHAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as is fully set forth in this Section. Section 2. The Board of Directors of the CRA hereby authorizes the CRA to solicit, in conjunction with the City of Miami, for a General Contractor/Construction Manager ("Contractor") at risk from the City of Miami's approved list of General Contractors or from the approved list of Engineers. Section 3. The Board of Directors of the CRA hereby authorizes the CRA to • provide technical assistance to the business owners of Just Right Barber Shop, Two Guys Restaurant and Jackson Soul Food pursuant to CRA resolution SEOPW/CRA 98-15; and SEOPW/CRA R-00-65. Section 4. The Board of Directors of the CRA hereby acknowledges that all fees associated with respective projects will be paid by the CRA as technical assistance with the stipulation that the said three owners may or may not chose to use the services of the selected Contractor, provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective projects. Section 5. The resolution shall be effective upon its adoption. PASSED AND ADOPTED on this 21" day of May 2001. Arthur E. Teele, Jr., Chairman ®1- 41 SEOPW / U; A 9z.EOPW/CRA ITEM 4 • ATTEST: Walter J. Foeman, City Clerk APPROVED AS TO FORM AND CORRECTNESS: Alejandro Vilarello City Attorney • 01- 41 SEOPW/CRA E • RESOLUTION NO. SEOPW/CR A RESOLUTION AUTHORIZING THE COMMUNITY REDEVELOPMENT AGENCY (THE "CRA") TO APPROVE THE POLICY OF A COMMERCIAL REVITALIZATION SUPPLEMENTAL GRANT PROGRAM (THE "GRANT PROGRAM") AS DESCRIBED ON EXHIBIT "A' ATTACHED HERETO AND MADE A PART HEREOF. WHEREAS, the City of Miami approved and adopted the Southeast Overtown/Park West Community Redevelopment Plan pursuant to Resolution Nos. 82-755 and 85-1247 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Southeast Overtown/Park West Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and • WHEREAS, the CRA desires to approve the policy of the Grant Program. :NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. The CRA is hereby authorized to approve the policy of the Grant Program, as described on Exhibit A. Section 3. The resolution shall be effective upon its adoption. PASSED AND ADOPTED on this 26th day of June, 2000. Arthur E. Teele, Jr., Chairman • 01- 41 SEOPW / CRA • ATTEST: Walter J. Foeman, City Clerk APPROVED AS TO FORM AND CORRECTNESS: - x A�� & Kn ight night LLP CRA Legal Counsel MAI #946274 v3 • • 2 01- 41 SEOPW/CRA MOO 10:13 FA:� 30#646 � �o • The City of Miami Communify Redevelopment Agency Commercial Revitalization Supplementary Grants Program THE PROGRAM The CRA is proposing a Commercial Revitalization Supplementary Grants Program (CRMGP) using Community Development Block Grant (CDBG) funds. This program is designed to assist property owners and merchant lease holders (with the property owner's approval) seeking financial assistance to upgrade and expand those businesses located in the redevelopment area. To qualify, the project must meet Federal and Local eligibility requirements. The CRA proposes to provide supplementary grants to those business in the CRA area who have been awarded grants from MMAP through their competitive process. The CRA will make supplementary grants available to qualified owners and merchant lease holders to rehabilitate the exterior of their commercial buildings and bring them up • to code. The funds must also be used to correct interior code violations or to facilitate approved expansion. The grantee must retain their own architectural and engineering consultant and other professional services. The Program is subject to federal laves and grant regulations Yrhich are strictly monitored and enforced on all projects. All vrages paid at construction sites must be based on the Davis -Bacon minimum wage requirements. A minimum participation of 10% of the project cost is required by the Applicant ELIGIBLE AREAS In order to be eligible, applicant businesses must be located within the CRA area and must be approved for a grant from MMAP, and must fulfill all legal entity requirements. The Program is designed to assist in the commercial and industrial development of businesses and properties located in the CRA area. FUNDING 1. Maximum grant amount for each project: $250,000 per project. 2. A minimum participation of *10% of the project cost is required by the applicant • WHO MAY APPLY? Any property owner or merchant lease holder (with the property owner's approval) of a . commercial or industrial property in the CRA areas who has been approved for a MMAP. grant may apply for a Commercial Revitalization Program Supplementary Grant. To be SEOPW/CRA 01- 41 • eligible, the owner must obtain tenant consent, and must be in good standing (i.e. property taxes must be current). The owner must provide the CPA with financial statements; certified tax returns; and other financial information deemed necessary. - ELIGIBILITY • CRA's CRMGP is limited to businesses located within the boundaries of the CRA area who have been approved for funding through MMAP's competitive process. • The Chief Executive Officer (or designee) of any business wishing to establish a new business or expand an existing business in CRA redevelopment area may apply providing they have been approved by MMAP. • Matching grants shall be available to eligible applicants for the following activities: Acquisition of land, buildings, and fixed equipment. • Working capital and inventory. • Architectural and engineer services. • Site preparation and construction, reconstruction or installation of buildings and fixed equipment. • Clearance and demolition, removal or rehabilitation of buildings and improvements. • Payment of assessments for sewer, water, street and other public utilities if the • provision of the facilities will directly create or retain jobs. • Grants shall not be available for the following activities: Refinancing of existing debt. • Reimbursement for expenditures made prior to grant approval, unless authorized. • Land, buildings, or fixed equipment not essential to the business. • Residential building construction or reconstruction. CONDITIONS • Grants are limited to take businesses located in the CRA area who have been approved for funding by MMAP though their competitive process. • Grants are subject to availability of Program Funds. • Applicant funds will be required. (10% minimum) • Projects must be consistent with the CRA Redevelopment Plan. REQUIREMENTS • Must leverage at least $1.00 of MMAP funds for every $1.00 of CRA funds requested. • At least 1 full-time permanent position created or retained for every S35.000 of funds requested. • Must demonstrate that the proposed project is consistent with CRA Redevelopment Plan. Must demonstrate that the proposed project is viable and the business VAll.grow and create jobs. 01. 41 SEOPW/CRA Oi%19•:Ull0. );J\ Ib:1.1 :AX • At least 51% of the jobs created by the project must benefit residents in the C A area. • Application shall comply with all applicable local, state, and federal laws, regulations, and ordinances. OBJECTIVES • To provide supplemental financing for selected businesses • To foster business growth • To encourage creation of permanent, year round jobs in the area • To encourage retention and expansion of existing businesses • To attract new business • To encourage development of modern industrial technology, and a safe, i6althful work environment in the*CRA area The CRA CRSG program is being capitalized with CDBG funds. . is 01 �- 41 SEOPW/CRA ; k k� - I ' - , . , " Q., , , . . 1 1 AA " � 0 , U .. %. CRA Commercial Revitalization Program The Commercial Revitalization Program is a comprehensive approach to improve and enhance the physical and economic framework of businesses located along the NW 31a avenue historic business corridor. The concept of this special economic development program is to provide technical and financial assistance to property owners and merchants to stabilize local businesses and create employment opportunities for residents in the CRA. The following guidelines establish minimum working parameters from which to evaluate businesses seeking assistance form the CRA Commercial Revitalization Program and govern the processing of grant requests. a) All recipients must be awarded an initial grant from another public funding source approved by th= CRA Commercial Revitalization Program Grant. • b) The maximum allowable grant is $250,000. The applicant must provide a 30% match to participate in the program. c) The applicant is responsible for all additional costs above the approved project amount. d) All properties must be located in the CPA area. e) Priority wili be even to businesses located along the NW 3•d avenue Historic Business Corridor f)i All Applicants must create or retain jobs for low to moderate income residents of the area (said requ'r--_ment will remain in effect for five (5) years following grant approval). g) if CDBG-assisted properties are sold within five (5) years from the date of receiving assistance, the Grantee must return to the City, on a prorated basis, any grant funds provided on a declining percentage basis (e.g. 100%, 80%, 60%, 40%, 20%), with 100% due the first year. h) Property ovrners and/or commercialfiindustrial lease holders in the area are eligible to be considered for a CRA Commercial Revitalization Program Grant, provided they can demonstrate other grants. ® i) An absent property owner must obtain tenant consent and be in good standing (i.e. property taxes must be current). ®1- 41 SE®PW/CRA • 0 • • j) Commercial/industrial lease holders must receive approval from the property owner. k) The property owners or lease holder must provide the CRA with financial . statements, certified tax returns; and other financial information deemed necessary. !) A project is definbd as any commercial or industrial building located within a tract. or parcel of land. In cases where a building contains multiple storefronts, the entire building is considered to be a single project. Buildings that are legally subdivided with separate ownership may be considered individual projects. A building with several businesses which have qualified individually, may be considered as individual projects. m) Eligible expenses include construction costs for work on exteriors, correction of interior and exterior code violations and improvements to meat requirements of the Americans with Disabilities Act, if deemed necessary for the completion of the project and infrastructure improvements such as parking and landscaping. n) The Applicant will enter into a contract (grant agreement) Wth the CRA, which retains the authority to revise the contract as required. o) The Applicant must comply with applicable Davis -Bacon and Labor Standards. p) The retaining of an architect and other professional services will be the responsibility of the owner. q) The applicant is responsible for all fees and costs incurred prior to project approval. r) The CRA its not responsible for any cost overruns in excess of the approved contract amount. s) To every extent possible, the CRA Y411 develop a consolidated application process for consistent with the City of Miami, the Miami -Dade County Commercial Revitalization Program. The joint application process does not preclude the applicant from complying with application requirements that may be specific to fhe CRA Commercial Revitalization Program. The goal of the program is to bring about compliance, improve the physical appearance of businesses, create job opportunities for low and moderate income residents and enhance the CRA neighborhoods. 01- 41 C �', I 'I - '-' L1 0 L: �. :.% I L, . - , : A ." * - 4 �, 4 L. 0 • 0 • DESIGN STANDARDS Design standards help to determine the nature and scope of exterior and interior rehabilitation. The design concept for the commercial property to be rehabilitated must meet the specific architectural style and character consistent with the redevelopment plan. The design concept must be approved by the appropriate government agencies and all permitting and zoning requirements must be met, including conformance With specifications of the South Florida Building Code. Some areas have cohesive design themes that lend to the development of architectural design standards and a unified approach. Other areas may not contain cohesive design themes and the buildings are not always contiguous. The approach in the latter areas is to undertake rehabilitation that enhances the building's individual architectural design elements. However, the program concept is intended to impact the commercial corridors located in the CRA area and to maximize the potential visual impact of the rehabilitation projects in the Zones. The comprehensive design of the program is intended not only to revitalize individual buildings, but also to encourage pedestrian movement by introducing the use of exterior pedestrian -oriented elements such as, landscaping, shading devices, and street furniture. Buildings that are fifty (50) years old or older will be subject to review to determine if the facility is. of historic or architectural significance. Buildings that fit these criteria will be subject to the standards of the Secretary of Interior and must contract an architect experienced in historic preservation for the project. Commercial revitalization projects of historic structures may also be eligible for historic preservation funding. SELECTION OF AN ARCHITECT After project approval, the applicant is responsible for selecting a qualified architect for the specific project. The selection of an architect must conform to approved procurement requirements and will be based on professional qualifications, kna:iledge and experience of local architecture and design cost. The CRA will only assist with this. The Ovrner must request a minimum of three (3) proposals prior to selecting the architect. It is anticipated that the architect's fee shall he between 109/0 - 15% of the owner/general contractor contract amount. It is the owner's responsibility to conduct a review of the architect's background and to follow up on project references. To ensure the quality of the product, all drawings must contain specifications of all material used in the construction of the project. The architect is responsible for preparing sketches, working drawings, specifications, processing, permitting and revising plans; providing as build drawings, preparing necessary information and material, preparing cost estimates and c;-otaining the required permits. The architect is also required to conduct regular site inspections (once a week minimum), prepare field reports, review pay requests and attend meetings as necessary. ®1- 41 0 SELECTION OF A CONTRACTOR The applicant shall select a qualified General Contractor to complete the project and the selection process must conform to approved procurement requirements. The applicant must obtain a minimum of three (3) proposal. The CRA Will also conduct a cost analysis of the project, which will not be made available to the applicant or bidding contractors. The CRA will review the proposals and the applicant can accept any proposal that is within 10% of the CFMs estimate. The applicant is responsible for revievring the General Contractor's babkground, conducting a follow up on references and entering into a standard A.I.A. General Construction/Owner Agreement with the General Contractor. The CRA has the right to terminate and/or refuse to receive construCion services from any entity and any contractor that breaches this contract call/ be automatically debarred from future contracts. The Owner/Contractor agreement shall contain all applicable federal requirements, including compliance with Davis Bacon Act provisions, Affirmative Action mandates and use of lead-free and mercury -free paints. The CRA w411 monitor the project and disburse eligible payments to contractors (less a 10% retainage that Drill be held until final certificates of completion are obtained). The disbursement of funds to a contractor requires approval from the architect, and applicant. The CRA must approve all vrork completed outside the contracted scope of ® work (as per Owner/Contractor agreement and vAll not honor payment requests for said activities without prior approval, even if the request has come from the applicant. Any general contractor selected for a commercia', revitalization project must be licensed, insured, and bonded. The CRA reserves the right to revise t;te contract beMeen the General Contractor and the Applicant, as it deem necpessa;y APPLICATION REVIEW AND SELECTION PROCESS The CRA will review all applications and screen them for comp'eteness and eligibility under program and federal guidelines. Follovring the Staff revievi, elig;.ble_ applications will be forwarded to the Grant Committee for approval and then forv,a di=d to the CRA Board for final approval. Funds will be awarded on a first come, firs'. served basis until identified funding for the program has been depleted. The following- criteria will be implemented during the review ' process: a) Applications that are incomplete or illegible will not be given funding consideration. Only applications that clearly meet program guidelines will be recommended for further evaluation. b) Eligible applications will be reviewed and evaluated based on property location, need for rehabilitation, visual impact consistency with redevelopment plan and cost. O1 41 SEOPW/CRA c) Applicants will by notified in writing whether the proposed project has been approved or rejected. d) Architects will develop and finalize conceptual drawings into final working drawings and specifications. The revisions will include a cost estimate. e) A federal wage determination for the project will be requested. f) Architect will hold a pre -bid meeting, with contractors and staff at the construction site to review scope of work and answer questions. g) The CRA will conduct a pre-corittrucUon conference with the applicant, architect and applicant -selected contractor. The CRA will explain applicable Local, State and Federal regulations (including the Davis -Bacon Act) and the process to disburse funds. h) A Notice to Proceed and Notice of Commencement for the project will be prepared. i) Inspections to r,onitor for compliance with Davis^Bacon and other regulations, as well as construction progress, will be conducted periodically. j) Invoices will be reviewed and verified for completed work against requests for ® payment. Releases of liens and paid receipts for material must accompany invoices for payment. Applicant and Architect signatures will be required before payment is released. Applicant and Architect must ensure that a!l pertinent compliance forms are attached to the request for payment prior to approving the request. GRANTPAYMENT The applicant v;:ll submit a request for payment to the CRA with all pertinent information and support documentation. The request must be accompanied by all Davis Bacon Information reports and invoices detailing portions of the job completed as specified in the approved schedule of values. The applicant and architect must sign the request. The following types of payment will be processed: a) Progress payment — A payment may be issued to the contractor for ninety percent (90%) of the completed work or materials that have been ordered and paid. The request for payment must be approved by the applicant and the 2rchitect. The CRA will confirm that the work has been completed. b) The retainage of ten percent (10%) of the contract amount shall be paid upon compliance by the contractor of the following: ® Completion of all rehabifitation work and receipt submitted to the CRA of a final Certificate of Completion; and 01- 41 SEOPW/CRA 2000 MON 1;.16 FAX 30;Ac ® _. • Approval and'acceptance of the rehabilitation work by all the governnPental agencies and authorities having Jurisdiction over the project, including the issuance of a Certificate of Completion or Certificate of Occupancy, as applicable; and • Receipt and approval by the.CRA of all documentation for compliance with Federal Labor Standards; and • Receipt and approval by the CRA of a Contractor's Affidavit representing a certified statement showing that the property is free and clear of mechanics, materialmen's or any other type of lien or obligation relating to the construction of the project. c) A lump sum for the grant total may be issued to the applicant upon completion of all the rehabilitation work and compliance with the requirements for release of the retainage set forth above. In this instance, the lump sum amount disbursed will constitute a "reimbursement to the applicant (rather than a payment to the contractor); for eligible rehabilitation costs incurred and already paid. ©1- 41 CITY OF MIAMI, FLORIDA 10 ITEM 4 INTER -OFFICE MEMORANDUM TO : DATE . FILE Chairman Teele and May 21, 2001 Members of the CRA Board SUBJECT : Executive Director to solicit, for a general contractor/construction manager to provide technical assistance to the FROM: REFERENCES: three (3) business owners Dipak M. Parek�* Executive Directoi-_, ENCLOSURES: RECOMMENDATION It is recommended that the Board of Directors a Southeast Overtown/Parkwest Community Redevelopment Agency (CRA) authorizes the Executive Director to solicit, in conjunction with the City of Miami, a general contractor/construction manager at risk from the City of Miami approval list. is BACKGROUND The Board of Directors of the Community Redevelopment Agency (CRA) authorizing the CRA Executive Director. to solicit, in conjunction with the City of Miami, for a general contractor/construction manager ("Contractor") at risk from the City of Miami, approved list of engineers from the list of professional consultants to provide technical assistance to the three business owners recipients to the CRA Commercial Revitalization Supplemental Grant Program pursuant to resolution SEOPW/CRA 5-00-65 and (2) further stipulating that such fees shall be paid by the CRA as technical assistance however, said three business owners may or may, not chose to use the services from the selected contractor provided that said business owners acknowledge the agreement previously made with the CRA for the purpose of facilitating the payment of all vendors regarding the respective project. Funding Source: NA Account Number: NA r� 4.1 SEOPwiC