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HomeMy WebLinkAboutOMNI-CRA-R-00-0055.1ITEM 10A OMNI/CRA 0 RESOLUTION NO. OMNI/CRA ` C� �5* I A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY ("CRA") APPROVING THE ACCOUNTING POLICY AND PROCEDURES MANUAL. WHEREAS, the City of Miami approved and adopted the Omni Area Redevelopment Plan pursuant to Resolution Nos. 86-868 and 86-607 (the "Redevelopment Plan"); and WHEREAS, the CRA is responsible for carrying out community redevelopment activities and projects in the Omni Redevelopment Area (the "Redevelopment Area") established pursuant to the Redevelopment Plan; and WHEREAS, the CRA desires to approve the Accounting Policy and Procedures manual prepared by KPMG in the form of Exhibit "A' attached hereto (the "Accounting Policy and Procedures Manual") for use by the CRA and authorize the Executive Director of the CRA implement the use of the Accounting Policy and Procedures Manual. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are incorporated herein as if fully set forth in this Section. Section 2. The Board of Directors of CRA hereby approves the Accounting Policy and Procedures Manual for the CRA and directs the Executive Director of the CRA to implement the use of the Accounting Policy and Procedures Manual. Section 3. The resolution shall be effective upon its adoption. PASSED AND ADOPTED on this 20th day of November, 2000. ATTACHMENT (5) Arth E. Teele, Jr., Chairman O NI/CRA 00-� ITEM 10A OMNI/CRA r3 • APPROVED AS TO FORM AND CORRECTNESS: 9%.e-, �. R Pam. Holland & Knight LLP CRA Legal Counsel WA1 #985965 v1 OhMI/CRA C 0 - E%ISIT Y PEDEYELOPIIEST G E 5 C Y • Submitted into the public record in connection with item 4-- ra- on (IT�e _ C2 Walter Foeman City Gkwk City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual DRAFT REPORT October 6, 2000 ow '-/ cRk City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Table of Contents Page 1 Section 1:.. Operational Structure of CRA................................................ Section 2: Board of Directors................................................................................ 14 Section 3: Purpose of Manual................................................................................ 15 Section 4: Organization Chart ............................................................................... 16 Section 5: Account Structure........................................................... :..................... 17 Section 6: Revenue Generation & Collection Process Memo -Best Practices...... 19 Section 6.1: Revenues/Receipts Procedures............................................................. 24 Section 6.2: General Ledger Accounts..................................................................... 27 Section 6.3: Petty Cash...................................................................... 28 Section 7: Accounts Receivables Procedures .......................................... 31 Section 7.1: General Ledger Accounts .................................................... 32 Section 8: Procurement Process Memo -Best Practices ............................... 33 tSection Section 8.1: 8.2: Procurement Overview....................................................... Procurement Procedures -Goods 37 38 Section 8.3: ............................................. Procurement Procedures -Acquisition of Professional Services......... 40 Section 9: Accounts Payable & Disbursements Procedures .......................... 43 Section 9.1: General Ledger Accounts ..................................................... 45 Section 10: Human Resources Process Memo -Best Practices ...................... 48 Section 10.1: Payroll Procedures......................................................... 52 Section 10.2: General Ledger Accounts .................................................. Accrued Leave & Sick Time 55 56 Section.10.3: ............................................... Section 10.4: Tuition Reimbursements.................................................... 58 Section 10.5: Outside Employment........................................................ 60 Section 11: Financial Accounting & Reporting Process Memo -Best Practices... 62 Section 12: Grants Management & Compliance Administration .................... 65 Submitted into the public A � record in connection with SEOPWI IG - ✓-1 .a DRAFT t1 �%� - !t� item on Walter Foeman U �. City Clerk ®/, 1 1 1 1 1 1 1 1 1 1 1 1 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Table of Contents (cont.) Section 13: Monthly Closing Procedures ................................................... Section 14: Monthly Budget/Financial Reporting Procedures ........................... Section. 15: Year -End Closing Procedures ................................................... Section 16: Preparation for Year-end Audit ................................................. Section17: Exhibits ........................................................................... Page 68 69 71 73 74 DRAFT City of Mia'Mi, Florida Community Redevelopment Agency Accounting Procedures Manual Section 1: Operational Structure of the Community Redevelopment Agency Purpose: The purpose of this document is to provide an overview of the operational structure of the Southeast Overtown/Park West Community Redevelopment Agency and the Omni Community Redevelopment Agency. The activities of both agencies are under the direction of the City of Miami's Community Redevelopment Agency. This document incorporates the creation, purpose, organization and powers of the Community Redevelopment Agency (the "CRA") and its interaction with the City of Miami, from a functional and an operational standpoint. Source: The following is based on discussions with the following Community Redevelopment Agency Personnel: Name Title Dipak M. Parekh Executive Director Brian Hankerson Comptroller Interviews were also supplemented with reference to the following sources: The Interlocal Cooperation Agreement between the City of Miami, the Southeast Overtown/Park West Community Redevelopment Agency and the Community Redevelopment Agency of the Omni Area • City of Miami Ordinance Section 18-261 through 18-264 • Homepage for the CRA: http://www.ci.miami.fl.us/cra.htm OVERVIEW. Pursuant to Section 163.410 of the Community Redevelopment Act of 1969, Miami -Dade County delegated community redevelopment powers to the City of Miami (the "City"). The Community Redevelopment Agency (the "CRA") of the City of Miami, Florida was established in March 1983, by the City, pursuant to the provisions set forth in Section 163.387 of the Florida Statutes, The CRA's purpose is to stimulate the development and redevelopment of prime real estate for new residential and commercial activity in the blighted areas of the Omni and Southeast Overtown/Park West Redevelopment Districts (the "Districts"), as well as advance the public health and general welfare in these areas. 1 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual I The City created the Southeast Overtown/Park West Community Redevelopment Agency (the "SEOPW") and the Omni Community Redevelopment Agency (the "Omni"), pursuant to the adoption of ordinance Nos. 1677-82 and 11248-95, respectively. The Omni CRA and the SEOPW CRA (collectively referred to as the Agencies) are responsible for carrying out community redevelopment activities and projects in the respective areas, as established in approved redevelopment plans, pursuant to Resolution Nos. 82-755 and 85-1247, respectively. The CRA is charged with the responsibility for oversight of the various programs and projects undertaken in the SEOPW and the OMNI areas. There is a single Board of Directors, which oversees the activities of the Agencies. The Board of Directors of the CRA is comprised of five members of the City Commission, but is separate, distinct and independent from the governing body of the City. Board meetings are held, separate from that of the City Commission, to discuss and resolve issues associated with the CRA. The CRA is a body corporate and politic, under the laws of the State of Florida, separate and distinct from the City and possesses all requisite corporate powers and authority to carry on its business tand to perform its obligations. The CRA meets the criteria for inclusion in the City's reporting entity, as a blended component unit and is therefore reported in the City's general purpose financial statements, as a fiduciary fund. PROJECTS: In the effort of redeveloping blighted areas, within the districts, the CRA undertakes the following projects: • Property assessment revaluation • Planning and implementation of environmental projects • Infrastructure improvements • Establishment of artist's districts • Technical assistance to theater redevelopment • Development and relocation of new businesses within the districts • Housing developments Development and construction of parking facilities • Improvements to area parks Development of cultural and technological centers Implementation of special lighting and security in various areas • Renovation of historic buildings/structures • Miscellaneous land acquisitions 2 DRAFT r y City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual PROGRAMS: Programs operated under the direction of the CRA includes the following: Home Ownership Pre -Qualification and Counseling i On April 1998, the City approved a Community Development Block Grant (CDBG) application, submitted by the Community Redevelopment CRA ("CRA") for the purpose of establishing a program called "Homeownership Counseling and Pre -Qualification." The CRA intends to work with local community development centers and private developers in a capacity building effort, so as to better service the home buying community. The CRA is responsible for coordinating interdepartmental activities and participation of additional partners who have expressed interest (such as Fannie Mae, First Union, Washington Mutual and others); for training a service provider from the Overtown area to undertake the pre - qualifying of home buyers for the various units that are currently being built ,within and near the SEOPW CRA district; and for establishing benchmarks and a timeline to judge the overall performance of the program. Preference is given to Overtown residents (or previous residents) or their heirs. The CRA will select a provider for a period of 18-24 months to develop a pool of pre -qualified homebuyers to be considered for the various residential projects approved by the Board. The CRA is also responsible for monitoring: a) the outreach process and the establishment of priorities to implement these efforts; b) program implementation and administration for compliance with federal guidelines; c) quality of the program; d) adherence to timeline- and e) attainment. Laredo/Re-Use Plan On April 14, 1998, the Miami City Commission approved a CDBG funding application, submitted by the Community Redevelopment CRA ("CRA") for the purpose of establishing a program called "Laredo/Re-Use Housing Development Plan." The City appropriates HOME funds, dedicated exclusively for the implementation of this program. The CRA will engages an architectural and engineering firm ("consultants") to review and revise plans for units currently being considered under the HOME Scattered Sites for construction and maintenance savings. Additionally, consultants will, on a case by case basis, study the neighborhood and nearby structures of units to be built to suggest design changes that can make the pre -approved models more consistent with the neighborhood surrounding them. In addition, the CRA is responsible for the following: 3 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual a). engage a law firm to facilitate clearing the title of at least 15 vacant governmental and "CLUC 90" properties for 1 fiscal year 1999-2000; b). investigate the possibility of bringing tax credit dollars to the table and for launching an aggressive fund raising program that will target private donations to supplement federal funding available for the project; c). providing a project coordinator to oversee construction, monitor expenditures and approve disbursements of HOME funds, as well as to prepare status and annual reports as required; d). establishing benchmarks and a timeline against which to judge the overall performance of the program and will develop surveys to engage all participants in the fine- tuning process, and finally, e). coordinating interdepartmental activities and the participation of additional partners in the iprogram. Grants to Existing Business Program The Miami City Commission pursuant to Resolution No. 98-465, authorized the Community Development Department to implement a micro loan program. Resolution No. 98-465 also allocated $500,000 in CDBG funds for FY 1998-99, dedicated exclusively for the implementation of this program. The City Commission authorized each Community Development Target District to be eligible for this program. Activities are designed to assist in the creation of jobs and strengthening the capacity of existing businesses, by providing technical assistance, pursuant to Section 108 loan applications and offering assistance with architectural and engineering design services. There are minimum threshold requirements, to be eligible for the program. The applicant will have to control the property and guarantee a minimum creation of new jobs. The ideal grant will be in the range of 90% of project costs. The CRA provides staff to interact with the community and local chambers of commerce and merchants associations to market the program to prospective businesses. The CRA is also responsible for the preparation of status and annual reports, as required and for the establishment of benchmarks against which to judge the overall performance of the program and its individual components. Surveys will be developed to assist the CRA in gauging the level of participant approval and to engage all participants in the fine-tuning process. 1 4 DRAFT 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual The CRA coordinates interdepartmental activities and the participation of additional partners in the program, more specifically Miami Capital Development Corporation, and other private, for - profit financing institutions that may be interested in participating in the program for its eligibility as a Community Reinvestment Act activity. the City and the CRA- InterLocal Cooperation Agreement) Nature of Relationship Between ty ( P The relationship between the City and the CRA is fiduciary in nature. The City's Finance Department currently serves as the fiduciary for the CRA. The City has established a redevelopment trust fund to account for the activities of the CRA. Funds allocated to and deposited into this fund must be used solely to finance or refinance any community redevelopment project, undertaken by the CRA, pursuant to an approved community redevelopment plan. The relationship is cooperative in nature, in an effort to permit the City and the CRA to make the most efficient use of their respective powers, resources and capabilities, on the basis of mutual advantage. The Florida Interlocal Cooperation Act of 1969 and the Florida Community Redevelopment Act of 1969 permit intergovernmental coordination between the City and the Miami CRA for: (i) certain services relating to financial support; (ii) the use of certain City employees; and (iii) other assistance related to projects and programs. The Interlocal Cooperation Agreement further states that it is the exclusive responsibility of the CRA to provide program management, technical assistance, planning, coordination, development, project administration and monitoring, necessary for the completion of designated projects, within the redevelopment areas. Financial Support According to the Interlocal Cooperation Agreement, the City has committed to providing financial support to the CRA for the planning, development, program management, technical assistance, coordination and monitoring, needed for the various projects of the CRA. The City has declared the CRA to be a sub recipient of the City and affords it the same rights and privileges of any other sub recipient receiving Housing and Urban Development ("HUD") funds, including Community Development Block Grant funds and Home Investment Partnership funds. For funds received by the City and passed on the CRA as a sub -recipient, the City requires the execution of a formal agreement between the CRA and the City. The CRA is responsible for complying with all applicable federal, state and local laws and regulations relating to the HUD funds and/or any other funds received by it from the City. 1 5 DRAFT i City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual In general, financial sources of revenue includes: Grant Revenue • Incremental Tax Revenues • Guaranteed Entitlement Revenue -State Revenue Sharing (i.e. cigarette tax, state road tax, state motor fuel tax) • Park Bond Funds Parking Lease Revenue • Rent Revenue The City encourages the CRA and agrees to assist the CRA, to the extent determined by the City Manager, to apply for and seek state, federal and corporate grants and support. The CRA is also authorized to seek funding from other resources, other than the City, to support redevelopment plans. The CRA is, however, required to provide the City with a copy of any applications made to obtain grants of moneys from sources or entities, other than the City, including the Federal Government. Maintenance of Books and Records Per City Ordinance Section 18-263, the City Manager is responsible for the establishment and the maintenance of books and records for the CRA. The City is also fully responsible for the receipt, custody, disbursement, accountability, management and application of all monies paid into the fund. Although many transactions originate with the CRA, it is the responsibility of the CRA to communicate all activities to the City's Finance Department for recording to the City's general ledger financial system. The CRA also maintains its own stand alone general ledger system, which it reconciles to the City's system. Should a discrepancy arise between the City's records and the CRA's records, the CRA's records would rule. The City Clerk serves as the official custodian of records and documents for the meetings of the CRA. The City Clerk, or his designee, keeps the minutes, maintains a journal of all resolutions and publishes notices for all meetings. The CRA is required to provide the City Manager with notices of all its regular and special board meetings. Responsibilities & Powers of the CRA-(InterLocal Cooperation Agreement) On a larger scale, the CRA is responsible for the following: • Development & Preparation of a Five -Year Funding Plan (outlines the sources and amount of funding required for activities of the CRA & is subject to the approval of the CRA's Board and the City Commission). This plan must be amended annually by the CRA; 6 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual • Development of a Five -Year Project & Program Plan (outlines the current and future projects of the CRA and also subject to the approval of the CRA's Board and the City Commission). This plan must be amended annually by the CRA; • Preparation of proposed annual budget (outlines the projects & activities planned, designed, developed and implemented and must be submitted to the City Commission for approval); Preparation of status reports regarding all projects; Employing and contracting with employees and consultants and to determine their qualifications, duties and compensation;* and • Execution of all related agreements, but subject to the approval of the City Commission. *Employees hired by the CRA are not considered employees of the City. The City also designates selected City employees, from various City departments, to serve as full-time staff to the CRA, as needed. These designations are subject to the approval of the City Manager. The day-to-day duties and supervision of these employees is determined and provided by the CRA. Resolution of Conflicts: (InterLocal Cooperation Agreement) In the event that a conflict arises between the CRA and City, relative to the provision and delivery of services, within the Redevelopment Areas, the decision of the City Attorney shall control. The City Attorney serves as counsel to the CRA. Financial Reporting: As a separate and distinct legal entity, the CRA is required to have an annual audit of its books performed, separate and distinct from the annual audit performed for the City. The end product of the annual audit is the issuance of stand-alone general purpose financial statements for the CRA. Staffing: Note: Please refer to Section 4 for the organization chart for the CRA. What follows is an overview, outlining selective functions within the CRA, along with the assignment of responsibilities (i.e. the City, the CRA, or parties). The CRA outsourcers its payroll function to ADP. f'. 7 DRAFT 1 l� 1 fJ I 0 City of Miami, Florida 0 Community Redevelopment Agency Accounting Procedures Manual Function Responsibility CR A City ADP Auditor REVENUE/RECEIPTS/PETTY CASH: Receipt of Revenue Recording Revenue ,f Monitoring Recording of Revenue Bank Deposits Bank Reconciliations Custody & Distribution of Petty Cash Recording Petty Cash Transactions Reconciliation of Petty Cash AIR: Recording A/R Receipt of Payment Recording Payment Reconciling Payments Per A/R Module to the General Ledger Research for Uncollected Amounts ,J Mailing of Late Notices Reviews Aging of A/R PROCUREMENT-A/P & DISBURSEMENTS: Verifying the Availability of Funds Preparation of Requisition Approval of Requisition Preparation of Purchase Order Vendor Contact M. 1 1 1 f! 1 0 - -. • City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Function Responsibility CRA City ADP Auditor PROCUREMENT-A/P & DISBURSEMENTS: Maintaining a Vendor List ,f Soliciting bids/quotes, if Applicable Execution & Approval of Contracts Receipt of & Inspection of Goods Receipt of Invoices Update of Inventory Records Processing Returned Items Reconciling Invoice to Requisition, PO & Goods Received Preparation of Check Requisition ,f Approval of Check Requisition Posting of Expenditures to the General Ledger Generating Checks ,J Mailing Checks PAYROLL: Processing New Hires Updating Payroll System with New Hires & Changes Maintaining a Sign -In Log & Leave Request Forms Tracking vacation, absences & sick -time I DRAFT I I 1 'J i City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Function Res onsibility CRA City ADP Auditor PAYROLL: Obtaining Timesheets from Employees Approving Timesheets Recording Time into Payroll System Communicating Adjustments to ADP (i.e. tuition reimbursement) Processing Payroll Checks Generating Reports from Payroll System Agreeing Checks with Payroll Report Reconcile Hours Per Timesheet to Payroll Report Reconciling Leave & Sick Time Balances to ADP Report Generating Payroll Distribution Report Preparation of Journal Entry to Record Payroll Distribution of Checks to Employees ,f Posting of the Payroll to the General Ledger Verify Correct Posting of Payroll GRANTS MGMT: Preparation of Grant Applications Approval of Grant Applications ,f Submittal of Grant Applications ,f 10 DRAFT 1 11 1 I 1 F1 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Function Responsibility CRA City ADP Auditor GRANTS MGMT: Determines Need to Drawdown Funds Preparation of Cash Drawdown Request Monitors Grant Awards for Compliance Monitors Grants Budget ,J Preparation of Expenditure Reports for Regulatory Authorities Preparation of Schedule of Expenditures of Federal Awards for Auditors Perform Research to Identify Funding Sources MONTHLY CLOSING PROCEDURES: Establishes Month -end Cut-off/Closing Distribution of Memo to Personnel as Reminder of Month -End Closing Generation of Financial System Reports for Review & Reconciliation Proposing Adjusting Entries Recording Adjusting Entries Preparation of Accrual Entries Recording Accrual Entries Receipt of Bank Statements Preparation of Bank Reconciliations 11 DRAFT I I 1 1 L City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Function Res onsibility CRA City ADP Auditor MONTHLY FINANCIAL REPORTING: Distributing a schedule of deadlines for monthly reports to staff Preparation of and Submittal of Financial Statements to Board Preparation of Monthly ,J Reports to Regulatory Authorities Preparation of Quarterly Status Reports YEAR-END CLOSING PROCEDURES: Establishes Year -End Cut-off/Closing Distributes Memo/ Schedule to Personnel as Reminder of Year -End Closing Amendment of Five -Year Project & Program Plan Amendment of Five -Year Funding Plan Carryforward Available Grant Funds to the Next Fiscal Year Preparation of Tentative Budget (June) Approval of Final Budget (Board) 12 DRAFT i I 1 1 1 1 1 1 r City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Function Responsibility CRA City ADP Auditor PREPARATION FOR YEAR-END AUDIT: Preparation of engagement Letter Review & approval of engagement letter Reviews the Auditor's ,J Request for Information Distributes Memo to Inform Personnel of Auditors Scheduled Visit Gathers Information Requested Preparation of Schedules Requested Provide Information & Schedules to Auditors Preparation of Management Letter Comments on Management Letter Preparation of Financial Statements and Notes to Financial Statements Note: Refer to the table of contents, which denotes the appropriate sections of the Accounting Procedures Manual, for procedures performed for each function, as well as the assignment of functional responsibility, within the CRA. 13 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Section 2: Board of Directors 1 14 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Section 3: Purpose of Manual ' This Accounting Procedures Manual (the "Manual") has been developed to document the accounting procedures for processing accounting transactions for the Southeast Overtown/Park West Community Redevelopment Agency and the Omni Community Redevelopment Agency. Per the Interlocal Cooperation Agreement between the City of Miami (the "City") and the Agencies, the City of Miami's Finance Department is responsible for the establishment and the maintenance of books and records for the Agencies. It is the Agencies (at the oversight of the City of Miami's Community Redevelopment Agency) responsibility to maintain sufficient records to provide support for the recording of transactions, by the City and to be able to reconcile to the City's records. The Manual has been divided into sections representing key financial activities, with individual procedures written for each process, within these key financial activities. The procedures each include a description of the function, the timing of performance, the person responsible for performing the function, and the activities required to accomplish the function. Sample documents, computer screens and computer reports are included, as exhibits for each activity, as appropriate. Employees should use the Manual to ensure understanding and compliance with the CRA's ' accounting procedures. It is also intended for use in training new employees, as well as temporary employees, covering functions, in the absence of the responsible employee. As such, it should be complete and straightforward, so as to enable the performing of the function, by I another similarly skilled individual, with minimum direction and training Each procedure should include an effective date, any subsequent revision dates and a revision number. As the activities within the Manual are updated, the revision number and effective date should be modified. The table of contents should also be updated, to reflect the revised information, as necessary. Revisions should be communicated to employees responsible for performing each function, on a timely basis. Each procedure should be maintained in a central manual, to include all accounting procedures. This central copy of the manual is considered the "official" Manual. Each individual employee may print and keep appropriate procedures at their desk, for easy reference, but at all times these desk copies should reflect the "official" central copy, located in the Manual. The Manual should be updated, as policies and/or procedures are changed, and should be reviewed, at least annually, by the Comptroller. 1 15 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Section 4: Organization Chart 1 1 1 1 1 1 1 1 1 1 1 1 i 16 0 City of Miami, Florida ' Community Redevelopment Agency Accounting Procedures Manual Section 5: Account Structure The CRAs u g ' fund account structure for recording transactions for the Agencies is as follows: Fund - Project Code - Index Code (for revenues & expenditures) — Account Type Indicator (i.e. encumbrance, asset, liability, fund balance, revenue, expense) — Minor Object Code. The fund for the CRA is Fund #101. The account type is designated by four digits. The last three of the four digits for balance sheet items represents the general ledger number. The last three of the four digits for the remaining items represents the major object. The first of the four digits indicates the following: O=Encumbrance 1=Asset 2=Liability 3=Fund Balance 4 or 5=Revenue 6 or 7=Expense rThe SEOPW CRA has the following project codes and index codes: SEOPW Tax Increment Project Code: 689001 Revenue Index Code: 055006 Expense Index Code: 55018 SEOPW General Operating Project Code: 689004 Revenue Index Code: 055011 Expense Index Code: 550011 SEOPW Proiects Project Code: 689005 Revenue Index Code: 055012 Expense Index Code: 550012 r 17 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual SEOPW Programs Project Code: 689006 Revenue Index Code: 055013 Expense Index Code: 550013 The Omni CRA has the following project code and index code: Omni Tax Increment Project Code: 686001 Revenue Index Code: 026006 Expense Index Code: 590320 The minor object code indicates the type of transaction (i.e. rent revenue or advertising expense). Note: Please refer to Exhibit I for a chart of accounts and a list of minor object codes for the CRA. DRAFT 0 • I City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Section 6: Revenue Generation and Collection Process Memo -Best Practices Purpose: The purpose of this document is to outline industry best practices, as it relates to the Revenue Generation and Collection Process for a Community Redevelopment Agency. The document provides a description of the process, the potential activities of the process, the potential objectives of the process, the potential critical success factors (necessary for the attainment of process objectives), the potential key performance indicators (provides a benchmark against which to measure progress towards the attainment of said objectives), the potential risks which threaten the attainment of process objectives, potential process controls, the potential transactions of the process and other items of consideration. This document should serve as 'a guide for a Community Redevelopment Agency in developing adequate accounting policies and procedures. Process Incremental tax revenues represent the principal source of revenues for Description a Community Redevelopment Agency (the "CRA"). Additionally, CRA's have a diversified range of additional revenues which include: • Guaranteed Entitlement Revenue (State Revenue Sharing) • Parking Lease Revenue • Grant Revenue • Rent Revenue Intergovernmental revenues, such as federal and state grants, are often a large part of a CRA's total revenues. Generally, non -tax type revenues are recognized on a cash basis and, as such, any receivables established for these types of revenues should be fully deferred. However, a change in the governmental reporting model is currently being considered that would move revenue recognition toward the accrual basis of accounting. Potential The activities within the Revenue Generation and Collection process Activities include: • review millage rates to establish revenue base • assessing property taxes 19 DRAFT L r L 0 11 'J 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Revenue Generation and Collection, Continued • billing for revenues (property tax, intergovernmental, revenue sharing, parking etc.) • collecting receipts • recording of revenue • preparing deposits • posting of transactions to the general ledger • maintaining files & records • reviewing monthly collections performance Potential The objectives of the Revenue Generation and Collection process, Objectives which should be measurable and quantifiable, include: • maximizing federal, state and local billings, collections and revenues • improving the collection process and reducing write-offs • improving and accelerating cash inflows Potential Critical The critical success factors of the Revenue Generation and Collection Success Factors process include: • developing and maintaining adequate systems to bill, monitor and collect revenues • converting receivables to cash • expanding and maintaining the tax base Potential Key The key performance indicators related to the Revenue Generation and Performance Collection process include: Indicators • collection percentages • number/amount of write-offs • timelines of recording receipts 20 DRAFT J 0 1 L 1 0 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Revenue Generation and Collection, Continued Potential Risks When assessing the risks threatening attainment of the objectives of the Threatening Revenue Generation and Collection process, consider the operational, Attainment of compliance and financial reporting risks. Potential risks include: Objectives • inadequate information • lack of timely information • lack of monitoring of recording of cash receipts • failure to comply with federal, state or local governmental guidelines • federal, state and local revenue source limitations Potential The potential controls within the Revenue Generation and Collection Controls process which mitigate the above identified risks include: • timely and accurate billing • forecasting and modeling • monthly monitoring and reporting of collections • establishing aggressive collection, write-off and reserve policies • requiring approvals for write-offs • diversifying revenue base ' Potential The transactions that are generated by the Revenue Generation and Transactions Collection process include: Routine Transactions • billing and collecting of revenues • calculating amounts receivable • identifying taxpayers • calculating tax levies • assessing property taxes • recording receivables when levied and due • receiving payments • writing off receivables for assessment errors • recording intergovernmental receivables • recording grant revenue, receivables and deferred revenue 1 • monitoring grant activity 21 DRAFT 11 0 City of Miami, Florida 0 Community Redevelopment Agency Accounting Procedures Manual ' Revenue Generation and Collection, Continued I 1 E • disbursing grant funds in accordance with the terms and conditions of grant agreements • reconciling federal financial reports to the general ledger • analyzing, benchmarking and comparing to other governments Non -Routine Transactions • writing off intergovernmental revenues not received • recording deferred property taxes to be received more than 60 days in the future • recording matching amounts related to grants • accruing sales taxes collected by merchants, but not yet remitted • "one shots" One -Shots: One way to avoid making spending reductions in times of falling revenues is to use one-time infusions of revenue or one-time reductions in expenditures (so-called "one -shots") to balance the budget. One -shots increase many times the difficulty of managing spending down to the lower recurring resource levels projected for future periods. Example one-shot adjustments include: • effecting one-time transfers to the general fund from other funds • debt refunding or restructuring • selling of assets (prisons, airports, buildings, highways) • deferring maintenance on buildings and infrastructure • depleting fund balances and reserves • making changes in actuarial assumptions of or payments to pension plans • borrowing using delinquent taxes as collateral • selling delinquent parking tickets • delaying or reducing payments to internal service funds for benefits, claims, or equipment replacement • back -loading employee benefits to future periods as a part of union contract negotiations • speeding up prepayment requirements for personal income or other taxes • using lawsuit proceeds to fund current operations • accruing of one-time tax or intergovernmental revenue • capitalizing of normal operating expenditures 22 DRAFT 0 • City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual I Revenue Generation and Collection, Continued E 1 I Accounting estimates • calculating allowances for uncollectible receivables • recording disallowances on grant revenue Financial The financial statement items, off -balance sheet considerations, and Statement Items, financial assistance considerations resulting from the Revenue Off -Balance Generation and Collection process include: Sheet Financial Statement Items Considerations • cash and investments and Financial • accounts receivable Assistance • state and federal receivables Considerations • grant revenue • tax revenue • other revenue Off -Balance Sheet Considerations • none Financial Assistance Considerations • grant revenue • state and federal receivables Note: Please refer to Section 6.1 of the Accounting Procedures Manual for accounting procedures for the Revenue/Receipts process. Please refer to Section 7 of the Accounting Procedures Manual for accounting procedures for the Accounts Receivables process. 23 F City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision #: Section 6.1: Revenues/Receipts Procedures Description: The revenue and receipts process is the process for determining sources of revenue, properly accounting for the collections of receipts, the recording of the receipts and the managing and reporting of the receipts. The Community Redevelopment Agency (the "CRA") has several sources of revenue/receipts. They include the following: Type Description Timing Parking Lease The City has an agreement with the Department of Monthly Revenue Off -Street Parking, whereby revenues from parking lots leased throughout the City, located within the limits of the Southeast Overtown/Park West District, are allocated to the CRA. (Collected by the City Directly) Grant Revenues Represents revenues allocated to the CRA from the Recorded as Funding City from CDBG and HOME grant funds, awarded is Approved & the City. (Recorded by the City) Allocated. Incremental Tax These revenues are computed by applying the Annually Revenues operating tax rate for the City and Dade County, multiplied by the increased value of property in the Omni District, over the base property value, minus 5 percent. This revenue stream is governed by an Interlocal Cooperation Agreement between the CRA and Dade County. (Collected by the City) State of Florida The City allocates $300,000 per year, of its portion Annually Revenue Sharing of the State's shared revenues, (i.e. state cigarette ("Guaranteed tax, state road tax and state motor fuel tax) to the Entitlement CRA, for the payment of principal and interest on Revenue") City's Community Redevelopment Revenue Bonds, Series 1990. (Collected by the City) Employee Represents amounts reimbursed the CRA by Varies Chargebacks employees (i.e. excessive cell phone usage & unauthorized office phone usage). (Collected by the CRA & Remitted to City or deposit) Rent Revenues Represents revenues from land/buildings rented Monthly (Collected by the City) 24 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Approximately 99% of the CRA's revenues are currently collected directly by the City's Finance Department. The following procedures were outlined to incorporate any future miscellaneous revenues collected directly by the CRA. ' Summary of Responsibilities: The Administrative Assistant is responsible for opening the mail for, all receipts and for maintaining a cash receipts file. The Comptroller is responsible for recording the receipt in the accounts receivable module, preparing a cash receipts form and for ensuring recording of the cash receipts by the City (See Section 13-Monthly Closing Procedures). The Assistant to the ' Comptroller is responsible for delivering the checks to the City's Cashier Section, located in the Treasury Department and also for the delivery of the cash receipts form to the City's Finance Department for recording in the general ledger. Timing: Monthly, Quarterly, Annually Procedures: A. Receipt of Checks 7 I B. I 1. Make one copy of the original check. 2. Stamp "received" and date and sign the check copy. 3. Make a second copy of the check (from item #2) and place it in the cash receipts file. 4. Forward original check and one check copy to the Comptroller. Recording of Cash Receipt for Reconciling Purposes 1. Enter the check number, amount, date received, payer, type of receipt (i.e. land lease payment, employee chargebacks, etc.) in the accounts receivables module. 2. Generate a report from the accounts receivables module for cash receipts processed for each day/month and place it in the cash receipts file. 3. Run a calculator tape of receipts by type. This aids in ensuring that the proper minor revenue codes are used to record each revenue source/type. 4. Prepare a Cash Receipts Form, which should be signed by the Comptroller. The form should indicate a total amount, the date the cash receipt form was completed, a description of the receipt, the general ledger account code to record the transaction (obtain from the calculator tape in item #3) and an explanation, if deemed necessary. (See Exhibit II). 25 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual I-1 5. Attach the calculator tape to the cash receipts form. 1 6. Make one copy of the Cash Receipts Form and attach a copy of the check and the accounts receivable module report and place items in the cash receipts file. 7. Forward the original checks and the Cash Receipts Form to the Assistant to the Comptroller. 'C. Journalizing and Deposits of Receipts 1. Journalize the transaction to the CRA's general ledger. Deliver the cash receipts form to the City's Finance Department for journalizing to the City's general ledger system. 2. Deliver the original checks to the Cashier's Section of the City's Treasury Department for deposit to the City's depository account. 3. Obtain a receipt from the City's Cashier's Section, to indicate receipt of the checks. The receipt should indicate the total dollar amount of items delivered, the date delivered and should be signed by both the Assistant to the Comptroller and the Cashier. r4. Attach the receipt obtained in item #C3 to the packet filed in the cash receipt file in item #B6. Note: All revenues and receipts are journalized and recorded by the City's Finance Department, to the City's general ledger system. All bank reconciliations are also prepared by the City's Finance Department. The Cahier's Section of the City's Treasury Department is responsible for the deposit of all funds. 11 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual ---7Effective Date: Fsion Date: Revision #: Section: 6.2-Revenue General Ledger Accounts The most frequently used general ledger accounts for recording revenue/receipts are as follows: Revenue Type Fund Project # Index # Transaction Tye Minor Object Parking Lease 101 686xxx; 689xxx xxxxxx 4xxx 235 Grant 101 686xxx; 689xxx xxxxxx 4xxx 750; 751 Incremental Tax 101 686xxx; 689xxx xxxxxx 4xxx 753 Guaranteed Entitlement 101 686xxx; 689kxx xxxxxx 4xxx 649 I Employee Chargebacks 101 686kxx; 689xxx xxxxxx 4xxx 143 1 Rent Revenues 101 686xxx; 689xxx xxxxxx 4xxx 042 i Note: Please refer to Section 5 of the Accounting Procedures Manual for discussion of the CRA's account structure and Exhibit I for a Chart of Accounts and a listing of minor object codes for the CRA. 27 DRAFT 0 F, I I • City 4 Community Accountin i Miatni, Florida .edevelopment Agency Procedures Manual Effective Date: Revision (Date: Revision #: Section: 6.3-Petty Cash Description: This section prescribes the accounting policies and procedures to be used in handling the CRA's petty cash funds. Policy: The petty cash fund is only to be used for lemergency purchases or services, or for immediate payments, where goods or services will not be used to circumvent the CRA's procurement requirements or as a substitute for the normal processing of vendor payments. The amount of petty cash held on the premises of the CRA should not exceed $100. I Summary of Responsibilities: The Assistant to the Comptroller is responsible for the custody and the distribution of all petty cash funds. The Comptroller is responsible for performing a monthly reconciliation for the petty cash fund and for replenishing the fund. The Assistant to the Comptroller is responsible for maintaining all petty cash funds in a locked drawer or a safe, to which only the Assistant to the Comptroller and the Comptroller has a key or a combination. Timing: Petty Cash Requests -As Needed. Petty Cash Reconciliation -Monthly Petty Cash Replenishment -Once a month $30. IProcedures: Cl A. Processing Petty Cash Requests the 20th of each month) or when funds fall below All request for petty cash funds should be submitted utilizing a Petty Cash Request Form (See Exhibit III). The Assistant to the Comptroller is required to review the petty cash request form, ensuring that the amount requested, budget code, delivery date, justification for request and the person requesting the funds is indicated. 28 DRAFT City of Miami, Florida Community Redevelopment Agency Accountin g 2. Sign and date the petty cash request form to indicate approval. 3. Have the employee sign a Cash Hand Receipt, indicating the amount of funds provided and provide the employee with the funds requested. 4. Place the original petty cash request form in the petty cash file. (A petty cash file should be maintained by month). j B. Receipts for Petty Cash Expenditures 1. After expenditures have been made by the employee, collect the receipts and any remaining cash from the employee. 2. Reconcile receipts and cash remaining to the Cash Hand Receipt. 3. Place cash remaining in the petty cash drawer or the safe. 4. Record expenditure in the Petty Cash Transaction Journal. Indicate the date of the transaction, the amount, the expenditure type and the employee' s name. (Note: a running total of petty cash on hand should be indicated after recording each transaction). 5. Remove the petty cash request form from the file and attach the cash hand receipt, and the expenditure receipt(s) to petty cash request form and place in file. C. Petty Cash Reconciliation 1. Obtain the petty cash transaction journal, all petty cash request forms, cash hand receipts for And expenditure receipts from the' Assistant to the Comptroller, the month. I 2. Match all receipts to the petty cash transaction journal, the petty cash request form and the cash hand receipts. 3. Run a calculator tape of all expenditure receipts for the month. ' 4. ett cash on hand. Perform a count of the remainingpetty 5. Reconcile the beginning petty cash balance ($100) and the total expenditures noted in step C(3), to the ending petty cash;balance obtained in step C(4). Perform the reconciliation, utilizing the Petty Cash Reconciliation Form. The Reconciliation form is to be by the Comptroller. signed/initialed 6. Investigate any significant variances with the Assistant to the Comptroller. 29 DRAFT 1 1 1 1 1 1 1 1 f 1 1 1 1 1 1 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual D. Petty Cash Replenishment 1. Upon completing the petty cash reconciliation, or when funds fall below $30, submit a Request to Replenish Petty Cash Funds to the City of Miami's Treasury Department. 2. Upon receipt of the check from Treasury, cash the check at the City's bank. 3. Record the amount in the petty cash transaction journal. 4. Provide the funds to the Assistant to the Comptroller to be placed in the petty cash drawer or the safe. i i 30 DRAFT I I 1 C 1 G City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision'Date: Revision #: Section 7: Accounts Receivables, Description: Accounts Receivable accounts are established by the City of Miami's (the "City") Finance Department. In the event that additional revenues are secured by the Community Redevelopment Agency (the "CRA"), 'the CRA's Comptroller notifies the City's Finance Department of the need to establish a new accounts. Grant funds from other governmental entities are recorded as "due from other governmental agencies". All other accounts receivables are recorded in a miscellaneous accounts !receivable account. I Summary of Responsibility: It is the responsibility of the CRA's Comptroller to be aware of the timing of the collections of known revenues, by the City and to subsequently monitor, follow-up on any exceptions and request adjusting entries and write-offs to be recorded by the City. It is the responsibility of the City to generate and mail any late notices to customers. Timing: Monthly, Quarterly, Annually Procedures: A. Verifying Collections & Recording of Receipts 1. Maintain an accounts receivable module to track receivables. This is integral to ensuring that all receivables are recorded by the City, whether it be monthly, quarterly or annually. Establish receivable accounts for all know revenue sources of the CRA. 2. On a monthly basis, generate report #23 for each project -Detailed Monthly Transactions by Project (See Exhibit IV) from the City's general ledger system. 3. Scan the report for reasonableness, noting that the amounts of revenues reported for the month, quarter or year for each revenue source/type, have been collected and recorded by the City. 4. For items that have not been recorded, contact the City's Finance Department. For items that have not been remitted to the City, contact the City's Finance Department. 31 DRAFT D 1 1 1 i City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual B. Items not Remitted 1. For items that are late in being remitted to the City, inform the City of the need to generate a Notice of Late Payment Letter to be mailed to the customer. 2. If a response has not been received within 60 days, contact the customer via telephone. 3. If payment is not received within 90 days, from the second contact, refer the matter to the CRA's Board, for further action. Section 7.1-Accounts Receivable General Ledger Accounts The most frequently used general ledger accounts to record accounts receivables are as follows: Type Fund Project # Index # Transaction Type G/L Account # Due from Other Governmental Agencies 101 686xxx; 689xxx xxxxxx lxxx 133 A/R Miscellaneous 101 686xxx; 689xxx xxxxxx lxxx 126 Note: Please refer to Section 6 of the Accounting Procedures Manual for the Best Practices memo for the Revenue Generation and Collection process. Please refer to Section 5 of the Accounting Procedures Manual for discussion of the CRA's account structure & Exhibit I for a Chart of Accounts and a list of minor object codes for the CRA. 32 DRAFT 1 1 r L' 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Section 8: Procurement Process Memo -Best Practices Purpose: The purpose of this document is to outline industry best practices, as it relates to the Procurement Process for a Community Redevelopment Agency. The document provides a description of the process, the potential activities of the process, the potential objectives of the process, the potential critical success factors (necessary for the attainment of process objectives), the potential key performance indicators (provides a benchmark against which to measure progress towards the attainment of said objectives), the potential risks which threaten the attainment of process objectives, potential process controls, the potential transactions of the process and other items of consideration. This document should serve as a guide for a Community Redevelopment Agency, in developing adequate accounting policies and procedures. Process Procurement is the process for controlling the acquisition of goods and Description services through the requesting, ordering, competitively pricing, evaluating alternatives, encumbering funds, and receiving, and paying for items needed. Activities The activities within the Procurement process include: • obtaining requests for goods and services needed • pricing out and ordering items based on existing agreements (blanket contracts) • obtaining competitive quotes and bids • evaluating the quality of goods and services available • ensuring funding is available • ensuring goods and services are received prior to payment Potential The potential objectives of the Procurement process, which should be Objectives measurable and quantifiable, include: • obtaining goods and services needed on a timely basis • obtaining the best quality items for the least cost • complying with laws and regulations • ensuring only needed items are obtained • prevent overspending the budget • ensuring items are paid for, only upon receipt of the goods or services 33 1'• rCommunity City of Miami, Florida Redevelopment Agency Accounting Procedures Manual Procurement Continued Potential The potential critical success factors of the Procurement process Critical include: Success Factors • maintaining a system for requesting, ordering, encumbering funds to pay for, receiving and paying for goods and services • utilizing adequate methods for evaluating quality • maintaining detail procedures for obtaining quotes and bids in accordance with laws and regulations • properly training staff • maintaining adequate internal controls • decentralizing procurement down to the department or functional level • utilizing "procurement credit cards" • issuing credit cards to employees for purchase of small dollar items Potential Key The potential key performance indicators related to the Procurement Performance process include: Indicators • timely receipt of quality goods and services • average # of days to process purchase requisitions • acquisition of goods and services at the best price considering quality and cost 1 • compliance with laws and regulations • making purchases within budget/appropriations • condition of assets • complaints by employees and constituents • comparisons of quality and cost to prior acquisitions and that of other governments Potential Risks When assessing the potential risks threatening attainment of the Threatening objectives of the Procurement process, consider operational, Attainment of compliance with laws and regulations, and financial reporting risks. Objectives Potential risks include: • unauthorized, excessive and/or unneeded purchases • poor quality goods and services received and paid for • purchases made by individuals for personal benefit • purchases made under other than favorable terms 34 ff 1 t • • City of Miami, Florida ' Community Redevelopment Agency Accounting Procedures Manual Procurement, Continued • purchases made not in compliance with laws/regulations • needs of the government and constituents not met • duplicate payment for goods and services • purchases being paid for, but items not received • inadequate competition for bids • too many emergency requisitions • no encumbrances Potential The potential controls within the Procurement process which mitigate Controls the above identified risks include: • using requisitions and sequentially pre -numbered purchase orders authorized by designated personnel for specific dollar limits • using encumbrance accounting • using competitive quotes and bids • separating duties between authorization, purchasing, receiving, paying, check signing, and recording • comparing invoice to approved receiver, purchase order, and requisition prior to payment • canceling supporting documentation to prevent resubmission • periodically comparing expenditures to budget • using sequentially pre -numbered check stock, with access to check signers limited Transactions The transactions that are generated b. the Procurement process include: Y • Routine Transactions - encumbering funds for items ordered - creating payables for items received and relieving encumbrances - disbursing funds to pay for items received and relieving payables • Non -Routine Transactions - accruing for goods and services received, not paid for and payment not yet due - accruing to convert budgetary (cash) basis to GAAP basis - accruing for unmatched receiving reports • Accounting Estimates: - none 35 DRAFT L fl J Fj 1 fl 0 City of Miami, Florida 0 Community Redevelopment Agency Accounting Procedures Manual Procurement, Continued Financial The financial statement items, off -balance sheet considerations and Statement financial assistance considerations resulting from the Procurement Items, process include: Off -balance Financial Statement Items Sheet - encumbrances Considerations - expenditures and Financial - inventory Assistance - prepaid expenses Considerations - accounts payable - accrued liabilities - other assets and liabilities accounts - cash • Off -balance Sheet Considerations - none • Financial Assistance Considerations - allocation of allowable costs - proper posting of expenditures to the correct accounts Note: Please refer to Section 8.2 and Section 8.3 of the Accounting Procedures Manual for accounting procedures for the Procurement process. Please refer to Section 9 of the Accounting Procedures Manual for accounting procedures for the Accounts Payable and Disbursement process. 36 DRAFT 1 1 1 1 1 1 i 1 1 1 1 1 1 0 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Section 8.1: Procurement Process Overview Description: Procurement is the process for controlling the acquisition of goods .and services through the requesting, ordering, competitively pricing, evaluating alternatives, encumbering funds, and receiving, and paying for items needed. The procedures for purchasing goods and professional services is similar in many respects, but different in others. 37 DRAFT • fl 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision�*: Section 8.2: Procurement Procedures -Purchasing Goods The Community Redevelopment Agency purchases office supplies, office furniture, computer hardware and software, equipment and other items, as deemed necessary. Summary of Responsibilities: The CRA's Administrative Assistant is responsible for taking a physical inventory count of the office supplies stockroom and determining the need to order additional items. The Receptionist is responsible for preparing a requisition for office supplies. The Administrator is responsible for completing a requisition form for all capital items (i.e. furniture, equipment, computer hardware and software), obtaining telephone quotes and for selection of a vendor. The Administrator is responsible for approving and signing the requisition form for office supplies. The Comptroller and the Executive Director is responsible for approving and signing the requisition form for capital items (particularly for all project expenditures) and for ensuring compliance with procurement policies and procedures for purchases. Timing: Office Supplies -Semi -Monthly All Other Items -As Needed 1 Procedures: Office Supplies 1. Semi-monthly, conduct a physical count of the office supplies stockroom, utilizing the Request for Office Supplies Inventory form (See Exhibit V), to determine the need to purchase additional supplies. 2. For items with low balances, complete a Request for Office Supplies form (See Exhibit VI). The date, department, name of the employee preparing the form, phone number, quantity, description, stock price and total dollar amount should be entered on the form. Note: The CRA currently purchases office supplies from a vendor that was selected by the CRA after obtaining three (3) telephone quotes from vendors listed in the City of Miami's approved vendor catalog and selecting the vendor with the lowest quote. Efforts should be coordinated, on a semi-annual basis, with the City's Purchasing Department to ensure that the most up to date vendor catalog is being used by the CRA. The vendor selected DRAFT 10 City of Miami, Florida 0 Community Redevelopment Agency Accounting Procedures Manual J should be re-evaluated, at least quarterly, to ensure that the vendor offering the lowest prices is being utilized. 3. Forward the Request for Office Supplies form to the Administrator for approval, which is to be evidenced by a signature. Transactions over $4,500 must be forwarded to the Board for approval. Approval by the Board is to be evidenced by a resolution number. 4. Generate a Purchase Order ("PO") from the system. ' 4. Phone or fax order information to the vendor, including PO#. Notify vendor of the need to reference the PO# on the invoice. 5. File the requisition, PO and the resolution (if applicable) in the vendor file. I B. Capital Items 1 1. For office furniture, equipment, computer hardware and software, complete a Request for Purchase form (See Exhibit VII). 2. Obtain a minimum of three (3) telephone quotes from three vendors (for items over $1,000), selected from the City of Miami's approved vendor catalog and document the quotes received on the form in item #131, above. Complete the appropriate sections of the form, ranking the vendors and indicating the vendor selected. 3. Forward the requisition form to the Comptroller and the Executive Director for approval, to be indicated by their signatures. Transactions over $4,500 must be forwarded to the Board for approval. Approval by the Board is to be evidenced by a resolution number. The Comptroller should then create a Purchase Order (PO). This PO# should be communicated to the vendor. All vendors should be notified that orders are not to be processed, without the creation of a PO. Further, all project expenditures must receive approval from the Executive Director and the Comptroller, prior to processing. 4. Place the approved requisition form, the PO and the resolution (if applicable) in the vendor file. 39 DRAFT 0 City of Miami, Florida 0 Community Redevelopment Agency Accounting Procedures Manual IEffective Date: Revision Date: Revision #: ' Section 8.3: Procurement Procedures -Acquisition of Professional Services The Community Redevelopment Agency has established guidelines by which architects, engineers, surveyors, appraisers and other professional consultants are to be selected for redevelopment projects. tTiming: As Needed Summary of Responsibilities: The Executive Director and the Director of Operations & Administration is responsible for ' determining the need to contract for professional services for each of the Community Development Agency's projects. These individuals are also responsible for forming a Technical Review Committee and a Competitive Selection Committee to aid in the selection of the most ' qualified firm, for the job. The Technical Review Committee is responsible for selecting three to five technically qualified applicants for referral to the Selection Committee. The Competitive Selection Committee is then charged with entertaining oral presentations from these three to five applicants and for approving a final candidate. Timing: As Needed. Procedures: A. Determination of a Need i1. Upon determining a need for professional services, the Executive Director and the Director of Operations & Administration coordinates efforts with the City of Miami to form a Technical Review Committee and a Competitive Selection Committee. 2. Publish a Request for Qualification-RFQ (See Exhibit VIII) in a newspaper of general circulation, for ten (10) calendar days. The announcement should include a general description of the project and how interested parties may apply for ' consideration, as well as the deadline for responding. 3. Distribute the RFQ document (See Exhibit IX) to interested parties. RFQ documents are available for pick-up at the CRA office. 40 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual 4. Forward all completed RFQ packages received within the time indicated to the Technical Review Committee for selections and ranking. RFQ packages received that do not meet the specified requirements should be rejected. t Reviewing of Technical Qualifications B. g 1. Review the RFQ packages for all respondents, noting the following: • Transmittal letter describing the organizational structure of the RFQ ' respondent (i.e. partnership, corporation) • A Waiver of Protest Statement • List of RFQ Respondent Members • Copy of Authorization to Transact Business in the State of Florida, issued by the Administrative Assistant of the State of Florida. Packet should also include a sign -off sheet, to which the authorization should be attached. ' Copy of authorization to offer professional services certified, registered or licensed by the Florida Department of Professional Regulation and other State of Florida regulatory agency or board or other state entity. Packet should also include a sign -off sheet, to which the authorization should be attached. • An Organization Chart. The Packet should include a sign -off sheet, which • outlines the required structure of the organization chart. Resumes for key individual persons and their immediate supervisor. • Relevant Previous Experience Data Sheet. • An Affirmative Action Plan and Declaration of Policy. • Statistical Workforce Analysis • Schedule of Participation • Letter of Intent 2. Review qualifications of each RFQ respondent and select between three and five (no fewer than three) RFQ respondents, deemed to be the most qualified to perform the range of professional services, for interviews and final ratings to be performed by the Selection Committee. ' C. Selecting a Firm 1. Obtain the three to five (no fewer than three) RQF respondents selected and ranked (by technical expertise) by the Technical Review Committee. Rank the firms according to the following: • Experience and expertise of the Firm and its key personnel in projects similar to those in the request for services 41 DRAFT 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual • Approach to project • Client references and past record • Ability to complete the project in a timely manner • Quality of proposal submitted (clarity, conciseness and compliance with the ' requirements for the project) • Location of key personnel 2. Review the RFQ's and contact the three to five RFQ respondents, informing them of the need to make an oral presentation to the Committee, if deemed appropriate. 4. Based on the oral presentations, prepare a final ranking for presentation to and final ' approval by. the CRA's Board. The Board approval is evidenced by the passing of a resolution. ' 5. Enter into contract negotiations with the top ranked firm. If a contract cannot be negotiated with the top ranked firm, negotiations are to be formally terminated, via a letter to the firm and negotiations are to commence with the second and third ranked ' firms, as necessary. 6. Once negotiations are complete, obtain approval of the CRA's Board for the execution of a Professional Services Agreement between the CRA and the designated firm. The Board's approval is evidenced by the passing of a resolution. 7. Execute a Professional Services Agreement between the CRA and the firm selected. The Professional Services Agreement is to be signed by the firms' designated representative and the Executive Director of the CRA. 8. Obtain a Work Order for Consulting Services form (See Exhibit X) from the firm selected, for services to be provided. The work order should indicate the project number, the project description, the time frame for completion and the estimated cost. t9. Forward the Work Order form to the CRA's Executive Director for approval. This should be evidenced by a signature. 10. Forward the Work Order form to the CRA's Comptroller for approval and further processing. Note: Please refer to Section 9 of the Accounting Procedures Manual for procedures relating to the Accounts Payable and Disbursements process. Please refer to Section 8 of the Accounting Procedures Manual for the Best Practices memo for the Procurement process. 42 DRAFT 1 • City of Miami, Florida • ' Community Redevelopment Agency Accounting Procedures Manual 1 11 1 Effective Date: Revision Date: Revision #: Section 9: Accounts Payable & Disbursements Procedures Description: This process incorporates the payment for goods and services received by the Community Redevelopment Agency (the "CRA") or the encumbrance of funds, as deemed necessary. Although all accounts payables and disbursement transactions are initiated by the Community Redevelopment Agency (the "CRA"), the City of Miami's Finance Department is responsible for the actual disbursement of funds to settle the obligations of the CRA. Summary of Responsibilities: The CRA's Receptionist is responsible for inspecting goods received and for matching items with the vendor invoices and the requisition, in the vendor file. The Comptroller is responsible for verifying that purchases are in compliance with established procurement policies (See Section 6), verify that funding is available, recording the expenditure/encumbrance and for submitting the appropriate documentation to the City's Finance Department for recording to the general ledger system. Timing: As Needed Procedures: ' A. Receipt of Goods & Invoices for Services Performed (i.e. maintenance, advertising, printing, utilities) n II 1. For goods received, inspect items to ensure the quality of goods delivered, as well as to verify that goods received are those initially ordered. 2. Obtain the copy of the purchase requisition from the vendor file and compare the description, item number and quantity ordered to the packing slip/vendor invoice. 3. For incomplete deliveries, notify the vendor via telephone or fax and obtain a new timeframe for delivery. Circle the missing item(s) on the original invoice and indicate the appropriate adjustment to the total dollar amount of the invoice. 4. For items that are damaged, or do not represent goods initially ordered, notify the vendor via telephone or fax. Circle the item(s) on the original invoice and indicate the appropriate adjustment to the total dollar amount of the invoice. 43 DRAFT City of Miami, Florida 0 ' Community Redevelopment Agency Accounting Procedures Manual 1 I 1 pi 1 J r] n Goods & Services 5. Stamp the invoice received and date and sign the documents. (Forward all invoices related to project activities to the Assistant to the Comptroller and the Director of Operations and Administration for review to ensure that scope of services complies with work order) 6. For office supplies, record items received on the Inventory control sheet and then distribute items to staff, as needed. 7. Make one copy of the invoice and place in the vendor file. 8. Forward the original invoice to the Comptroller. B. Recording of Disbursements for Monitoring 1. Enter expenditure amount, date requested, Purchase Order number or Direct Payment Voucher number, requisition number, work order number (a work order is utilized for professional services) and the expenditure type on the CRA's Schedule of Disbursement (See Exhibit XI). 2. Code the invoice or the work order with the appropriate accounts to charge/encumber. 3. Forward the invoice to the City's Finance Department for recording of the payment, or for the establishment of an encumbrance on the City's general ledger financial system. C. Direct Payment Vouchers 1. Complete the City's Request for Direct Payment form (See Exhibit XII). The form must be completed by the CRA's Comptroller and subsequently approved by the CRA's Executive Director. The Request for Direct Payment form is utilized for emergency purchases. 2. Once the appropriate sign -offs by the Comptroller and the Executive Director have been obtained, code the form with the appropriate account codes to be charged and forward the Request for Direct Payment form to the City's Finance Department for processing and recording to the City's general ledger system. D. Employee Reimbursements for Travel/Business Expenses 1. A State of Florida Voucher for Reimbursement of Travel Expenses form (See Exhibit XIII) must be completed by the employee who incurred the travel expenses and forward to the Comptroller for approval. 2. Once the expenses have been reviewed and approved by the Comptroller, a Check Requisition Form (See Exhibit XIV) is completed by the Comptroller. The form should indicate the employee for which the check is requested and signed by the Comptroller. The form should also indicate the account codes to be charged. 44 DRAFT r • • City of Miami, Florida ' Community Redevelopment Agency Accounting Procedures Manual 3. Make a copy of the State of Florida Voucher for Reimbursement of Travel Expenses form and the Check Request form and place in the employees travel expense payment file. 4. Forward Both forms to the City's Finance Department for processing and for recording to the City's general ledger financial system. The turnaround time from the time an invoice is received, to the time that the check is processed for payment should not be greater that 30 days. ' Note: Please refer to Section 8 of the Accounting Procedures Manual for best practices for the Procurement Process. Please refer to Section 8.2 and Section 8.3 for accounting procedures for the Procurement Process. Section 9.1: Accounts Payable & Disbursements Process General Ledger Accounts The most frequently used general ledger accounts for recording accounts payable & disbursements are as follows: Type Fund Project # Index # Transaction Type Minor Object Professional Services- Architect 101 686xxx; 689xxx xxxxxx 6xxx 230 Professional Services -Legal 101 686xxx; 689xxx xxxxxx 6xxx 250 Professional Services- Accounting 101 686xxx; 689xxx xxxxxx 6xxx 280 Other Contractual Services 101 686xxx; 689xxx xxxxxx 6xxx 340 Advertising 101 686xxx; 689xxx xxxxxx 6xxx 287 Travel & Per Diem -Training 101 686xxx; 689xxx xxxxxx 6xxx 410 Communications Service- Telephone 101 686xxx; 689xxx xxxxxx 6xxx 510 45 DRAFT n F 1 11 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Type Fund Project # Index # Transaction Ty a Minor Object Postage 101 686xxx; 689xxx xxxxxx 6xxx 533 Delivery Service 101 686xxx; 689xxx xxxxxx 6xxx 534 Utility Services 101 686xxx; 689xxx xxxxxx 6xxx 540 Rent Buildings 101 686xxx; 689xxx xxxxxx 6xxx 620 Insurance 101 686xxx; 689xxx xxxxxx 6xxx 650 Repair/Maintenance 101 686xxx; 689xxx xxxxxx 6xxx 670 Printing/Binding 101 686xxx; 689xxx xxxxxx 6xxx 680 Office Supplies 101 686xxx; 689xxx xxxxxx 6xxx 700 Miscellaneous Supplies 101 686xxx; 689xxx xxxxxx 6xxx 722 Books, Publications, Memberships 101 686xxx; 689xxx xxxxxx 6xxx 760 810 Equipment -New 101 686xxx; 689xxx xxxxxx 6xxx 840 Office Furniture- New 101 686xxx; 689xxx xxxxxx 6xxx 841 Equipment Lease 101 686xxx; 689xxx xxxxxx 843 M DRAFT 1 1 1 1 1 1 1 1 1 1 1 1 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Encumbrances are to be recorded to an encumbrance account and a fund balance reserve account. The general ledger accounts for accounts payables are account #230 and #235. Note: Please refer to Section 5 of the Accounting Procedures Manual for discussion of the CRA's account structure and Exhibit I for the Chart of Accounts and a list of minor object codes for the CRA. Please refer to Section 10.1 of the Accounting Procedures Manual for the general ledger accounts for recording payroll expenditures. 47 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual 1 Section 10: Human Resources Process Memo -Best Practices tPurpose: The purpose of this document is to outline industry best practices, as it relates to the Human Resources Process for a Community Redevelopment Agency. The document provides a description of the process, the potential activities of the process, the potential objectives of the process, the potential critical success factors (necessary for the attainment of process objectives), the potential key performance indicators (provides a benchmark against which to measure progress towards the attainment of said objectives), the ' potential risks which threaten the attainment of process objectives, potential process controls, the potential transactions of the process and other items of consideration. This document should serve as a guide for a Community Redevelopment Agency in developing adequate accounting policies and procedures. I Process This process identifies human resource requirements, analyzes the Description market of available resources, and institutes programs for compensation, fringe benefits, recruitment, training, and advancement. This process also integrates human resource needs with other organizational planning activities. Potential ' Activities 1 D The activities within the Human Resources process include: • identifying current capacity utilization and staffing needs • establishing and maintaining compensation and benefits policies, including deferred compensation and severance arrangements • creating and reviewing job descriptions, responsibility grades and salary ranges • handling employee complaints • hiring and dismissing personnel • providing job training and continuing education • providing performance reviews and counseling • monitoring regulatory requirements and processing filings • reviewing and adjusting salaries • implementing and administering benefit plans based on collective bargaining agreements • developing and implementing head count reduction initiatives • administering civil service employment programs including establishment of testing programs, maintenance of lists and interpretation of regulations DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Human Resources, Continued • establishing cost models and negotiating parameters for use in negotiating collective bargaining agreements • participating in contract negotiations • developing productivity goals and performance indicators Potential The potential objectives of the Human Resources process, which should Objectives be measurable and quantifiable, include: • hiring staff with appropriate general and/or technical qualifications • limiting increase in salary and fringe benefits to specified goal per year • maintaining a minimum number of credit hours of training per staff member • complying with regulatory requirements • complying with tax filing requirements • adhering to code of conduct • containing full time/part time turnover within a specified goal • maintaining salary and benefits expense within budget ' • reducing employee head count through attrition, early retirement incentive programs, or layoffs • increasing employee productivity • adhering to civil service rules Potential Critical The potential critical success factors of the Human Resources process include: Success Factors • recruiting, hiring, and retaining qualified personnel • conducting effective training programs for various levels of personnel • retaining employees or laying off/retiring employees • maintaining competitive but cost-effective compensation packages • optimizing utilization and productivity of employees • controlling benefit plan utilization (e.g., co -payment, managed care, preventive care) • managing overtime costs to optimum levels 1 Potential Key The potential key performance indicators related to the Human Performance Resources process include: Indicators • turnover and length of employment • compensation packages versus the industry • employee satisfaction with compensation and benefit programs 49 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Human Resources, Continued • job category or department as a percentage of total payroll payroll costs by � g ry p P g P Y costs • benefits expense as percentage of base salary expense • salary and benefits expenses as a percentage of total assets • employee outputs compared to goals r • sick day, disability day, vacation day utilization trends • overtime costs as a percentage of base salary expense • head count trends • work force demographics compared to Equal Employment Opportunity Council (EEOC) goals • employees per position title • number of one person position titles • vesting policy for retirees and spouses • employee contribution to health care costs Potential Risks When assessing the potential risks threatening attainment of the Threatening objectives of the Human Resources process, consider the operational, Attainment compliance with laws and regulations, and financial reporting risks. of Objectives Potential risks include: • unproductive and unmotivated personnel • undesired personnel turnover or inability to initiate turnover • penalties or additional tax due to noncompliance with Internal Revenue Service (IRS), state and local taxing authorities, Department of Labor (DOL), American's with Disabilities Act (ADA), EEOC, Employee Retirement Investment Securities Act (ERISA), etc. • non-competitive compensation packages • uncooperative unions 1 • unfavorable collective bargaining agreements and inflexible work rules • strikes Potential The potential controls within the Human Resources process which Controls mitigate the above identified risks include: jin-depth • monitoring of results achieved compared to key performance indicators with follow-up on significant deviations • conducting periodic reviews of and soliciting bids by various health care and other fringe benefit providers • conducting employee surveys and acting upon results • monitoring training activity and tuition assistance ' 50 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Human Resources, Continued Potential The transactions that are generated by the Human Resources process Transactions include: For payroll and payroll -related activities: • Routine Transactions - salary, overtime and fringe benefit costs - calculation of retirement and other post -employment benefits ' • Non -Routine Transactions - calculation of retroactive pay increases, incentive compensation and special termination benefits ri 11 1 11 t • Accounting Estimates - accrued salary, fringe benefits and vacation costs • Routine Transactions: - preparation of annual disclosure in accordance with applicable GASB statements Financial The financial statement items, off -balance sheet considerations and Statement financial assistance considerations resulting from the Human Resources Items, process include: Off -Balance • Financial Statement Accounts Sheet - salaries Considerations - employee benefits and Financial Assistance • Off -Balance Sheet Considerations Considerations - Compliance with federal regulations • Federal and State Financial Assistance Considerations - compliance with allowability, matching, level of effort and earmarking requirements - compliance with Davis -Bacon Act requirements 51 DRAFT 1 L� I City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision #: Section 10.1: Payroll Procedures Description: Payroll administration includes a broad range of activities. Activities include determining employee salaries and wage rates, approving and monitoring leave authorizations, benefits administration, tax monitoring and check and direct deposit handling. Summary of Responsibilities: The Community Redevelopment Agency out sources its payroll function to Accounting Data Processing ("ADP"). The CRA's Administrator is responsible for processing new hires, reconciling timesheets to the sign -in log and leave request forms, approving employee timesheets (the Administrator's and the Comptroller's timesheets are to be approved by the Director of Operations), forwarding the approved timesheets to the CRA's Comptroller and communicating changes in an employees status and new hire data to ADP, to ensure the accuracy of payroll data. The CRA's Receptionist is responsible for obtaining the payroll checks and the Payroll Register from ADP's courier and delivering the checks and the register to the CRA's Comptroller. The CRA's Comptroller is responsible for reconciling the hours per the Payroll Register to the timesheets, reconciling the amounts per the Payroll Register to the checks, preparing the payroll distribution report, preparing the journal entry to record the payroll, forwarding the journal entry, the Payroll Register and the Payroll Distribution report to the City of Miami's Finance Department for recording in the City's general ledger financial system and for distributing the payroll checks to employees. Timing: Bi-weekly Procedures: A. Adding a New Employee Record 1. Have employee complete an Application for Employment (See Exhibit XV), a W- 4 form (See Exhibit XVI), an Employment Drug Screening Authorization form (See Exhibit XVII) and a Health Benefits Form (See Exhibit XVIII). 52 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual 2. Contact ADP and provide the following: • Employee name, social security number and address • Date of Hire • Rate of Pay • Number of Withholding Allowances Health Benefits Election Direct Deposit Authorization (a copy of employee's check), if applicable B. Approving/Reconciling Timesheets 1. Obtain employee timesheets (See Exhibit XIX) by the Monday following the end of the pay period. Timesheets must identify the employee name, the pay period, the employees title, the employees division, the date and times worked, the projects to be charged, any leave time taken and the total hours worked for the period and must be signed by the employee. 2. Reconcile timesheets to the sign -in log and the Leave Requests Forms (See Exhibit XX), for each employee. 3. Sign each employees timesheet (including those for City of Miami employees), or forward to the appropriate staff personnel for approval. 4. Call/Transmit time to ADP by Wednesday, 12:00 PM, following the last day of the pay period. 5. Forward timesheets to the Comptroller. C. Receipt of ADP Payroll Register and Checks 1. Obtain ADP Payroll Check Register (See Exhibit XXI) and payroll checksfrom 2. ADP's courier. Checks must be received from ADP by Thursday, 10:00 AM. Maintain in drawer checks a closed prior to delivery to the Comptroller. D. Reconciling Payroll Register, Preparation of Journal Entry, Distribution of Checks 1. Obtain employee timesheets from the Administrator. 2. Obtain the Payroll Register and the checks from the receptionist. 53 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual 1 3. Agree checks received with check listing, per ADP's Payroll Register. 4. Agree hours per ADP's Payroll Register to hours per the employees timesheet. 5. Utilizing ADP's Payroll check Register, prepare the Payroll Distribution Report (See Exhibit XXII). This report is prepared, on an excel spreadsheet, in addition r to the payroll register, in order to allocate amounts to the projects to be charged. 6. Prepare and sign the journal entry (See Exhibit XXIII), indicating the account codes to be charged. This is to be done by the Monday following the receipt of rdata from ADP. 7. Make a copy of the Payroll Register and place it, the Payroll Distribution Report, and the employee timesheets (for City of Miami employees, make a copy for the files) in the payroll binder. The binder is organized by pay periods. 8. Forward the journal entry, the payroll register and copies of the City of Miami employee timesheets to the City's Finance Department for recording to the City's general ledger financial system. Note: Please refer to Section 9 of the Accounting Procedures Manual for accounting procedures for the Accounts Payable and Disbursements process. 1 i I 54 • City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Section 10.2: Payroll Process General Ledger Accounts The most frequently used general ledger accounts for recording payroll transactions are as follows: Type Fund Project # Index # Transaction Type Minor Object Salaries 101 686xxx; 689xxx xxxxxx 6xxx 001; 010 Social Security Contribution 101 686xxx; 689xxx xxxxxx 6xxx 100 Group Insurance Contribution 101 686xxx; 689xxx xxxxxx 6xxx 130 Worker's Compensation 101 686xxx; 689xxx xxxxxx 6xxx 150 Unemployment Compensation 101 686xxx; 689xxx xxxxxx 6xxx 160 Severance Pay 101 686xxx; 689xxx xxxxxx 6xxx 170 Note: Please refer to Section 5 of the Accounting Procedures Manual for discussion of the CRA's account structure and Exhibit I for a Chart of Accounts and a list of minor object codes for the CRA. 55 DRAFT 1.1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision #: Section 10.3: Accrued Leave, Sick Time & Comp. Time IDescription: I P� This process entails the accrual of time for annual leave and sick time for CRA employees and the maintenance of sufficient records to enable the proper reconciliation of time used. After 3 months of employment, leave accrues at a rate of 8 hours, monthly, for annual leave and 8 hours monthly_for sick time. This process does not apply to City of Miami employees assigned to the CRA. Summary of Responsibility: It is the responsibility of the Administrator to ensure that ADP accrues leave and sick time for each employee, accurately. It is also the responsibility of the Administrator track each employees' annual leave and sick time and reconcile to ADP's records. Timing: Bi-weekly. Procedures: 1. Communicate annual leave and sick time balances to ADP. 2. Maintain a Leave Request Log, to track each employee's accrued leave and sick time earned and taken. 3. As Leave Request Forms are obtained, record leave requests in the Leave Request Log. Obtain a doctor's note for sick leave. File in employee's personnel file. 4. Upon the processing of each payroll by ADP, obtain a report from ADP, which indicates each employees accrued leave and sick time remaining. 5. Reconcile the ADP report to the Information in the Leave Request Log and the Leave Request Forms, Note: All accrued leave will be lost, if not used within the fiscal year. There will be no 56 DRAFT I • 0 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual monetary compensation for sick leave not used. Overtime hours (Comp. Time) are to be authorized by the Executive Director, prior to the employee working the overtime. 57 DRAFT F, L_j City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision #: Section 10.4:.Tuition Reimbursement Description: This process encompasses procedures relating to tuition reimbursement for costs incurred by CRA employees, for participating in authorized educational programs. Summary of Responsibilities: It is the responsibility of the Executive Director to authorize and approve tuition reimbursement for courses taken by CRA employees, to assist in continuing their education to improve job performance and increase their value to the CRA by pursuing courses of study directly related to their present job duties. All full-time, regular CRA employees, who have completed their probationary period are eligible. The CRA will pay straight tuition costs up to a maximum of $600 per year. Timing: As Needed. Procedures: A. Tuition Reimbursement Requests 1. Obtain a Tuition Reimbursement Application (See Exhibit XXIV) from the employee. Applications must be received from the employee at least fifteen (15) working days prior to the commencement of course work. ' 2. Review the application to ensure that the course for which the employee is requesting reimbursement: • directly relates to improving the employees current job performance or • relates to the preparation for promotion with the CRA to the next higher position or one to which the employee may reasonably be expected to be assigned and • the course was taken from an accredited college, university or educational institution at a Miami -Dade County, Broward County or other county educational institution approved by the CRA's Board of Directors. 3. Sign the tuition reimbursement application, provide one copy to the employee and place the original in the employees personnel file. 58 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual B. Reimbursement 1. Obtain a certificate or other official document indicating satisfactory completion of the course (a "C" grade or higher must have been obtained in the course, for reimbursement) and an invoice or receipt showing the amount paid for tuition. 2. Sign the tuition reimbursement application and make one copy. 3. Attach the certificate of completion and the tuition receipt to the copy and place items in the employee's personnel file. 4. Contact ADP, with adjustments to the employee's next paycheck, for the tuition reimbursement. 59 DRAFT I City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision #: Section 10.5: Outside Employment I Description: �J This process outlines the procedures for employees of the CRA who intend on attaining employment with another entity, while concurrently employed by the CRA. Summary of Responsibilities: It is the responsibility of the Executive Director to authorize and approve outside employment for CRA employees. Timing: As Needed. Procedures: 1. Have employees complete an Outside Employment Request Form (See Exhibit XXV). 2. Meet with the employee to discuss the following: • The proposed employment does not and will not interfere with the efficient performance of regular CRA duties and will not occur during regular or assigned working hours, unless the annual or compensation leave is used to cover the absence • The proposed employment is not and will not be with an organization that is doing business with the CRA. • The proposed employment does not and will not involve a conflict of interest or otherwise conflict with any responsibilities as a CRA employee. • Approvals are only for that specific employer and type of work and must be renewed, if any change in employer or type of work occurs. • The CRA has the right to rescind this approval at any time upon written notice. DRAFT • • City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual • Any violation of the above provisions, including any of the provisions of the laws or rules, is subject to disciplinary action. 3. Sign and date the Outside Employment Form. 4. Provide the employee with one copy and place original in the employee's personnel file. 61 DRAFT I� L� 1 L� 1� City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision #: Section 11: Financial Accounting & Reporting Process Memo -Best Practices Purpose: The purpose of this document is to outline industry best practices, as it relates to the Financial Accounting and Reporting Process for a Community Redevelopment Agency. The document provides a description of the process, the potential activities of the process, the potential objectives of the process, the potential critical success factors- necessary for the attainment of process objectives, the potential key performance indicators -provides a benchmark against which to measure progress towards the attainment of said objectives, the potential risks which threaten the attainment of process objectives, potential process controls, the potential transactions of the process and other items of consideration. This document should serve as a guide for a Community Redevelopment Agency in developing adequate accounting policies and procedures. Process This is the process by which the Community Redevelopment Agency Description ("CRA") internally and externally reports its financial position and results of operation. It also is the means by which the entity 1 demonstrates accountability and compliance with laws and regulations. I fl I Activities The activities within the Financial Accounting and Reporting process include: • financial reporting • performance reporting • reporting compliance with laws and regulations • regulatory (federal and state) reporting Potential The potential objectives of the Financial Accounting and Reporting Objectives process, which should be measurable and quantifiable, include: • providing financial accountability • producing timely, relevant financial data • demonstrating performance • maintaining compliance with laws and regulations 62 DRAFT 1, r I L� 11 Ak City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Financial Accounting & Reporting, cont. Potential The potential critical success factors of the Financial Accounting and Critical Reporting process include: Success • utilizing reliable accounting and financial reporting systems Factors • producing timely reports • providing relevant financial and performance data • identifying appropriate performance measures • including all material disclosures Potential Key The potential key performance indicators related to the Financial Performance Accounting and Reporting process include: Indicators • timeliness of financial reporting • number of adjustments to original numbers • usefulness of data management • # of days required to close month -end • usefulness of performance measures Potential Risks When assessing the potential risks threatening attainment of the Threatening objectives of the Financial Accounting and Reporting process, consider Attainment of the operational, compliance with laws and regulations and financial Objectives reporting risks. Potential risks include: • poor financial and operational collection and reporting systems • inappropriate performance measures • improper accumulation of data from systems • miscalculations • untimely reporting • omitted material disclosures Potential The potential controls within the Financial Accounting and Reporting Controls process which mitigate the above identified risks include: • periodic comparisons to budgets • review of financial and operational reports by management and public officials Transactions The transactions that are generated by the Financial Accounting and Reporting process include: • Routine Transactions 63 DRAFT I 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Financial Accounting & Reporting, cont. - closing the books and recording all of the closing entries and audit adjustments - preparing basic financial statements - preparing the footnotes - preparing the combining schedules and statistical information - preparing regulatory reports for federal, state and local agencies - preparing performance measurement reports • Non -Routine Transactions - making changes in the reporting entity - implementation of new accounting pronouncements or County policy changes • Accounting Estimates - none Financial • Financial Statement Items Statement - all financial reports Items, • Off -Balance Sheet Considerations Off -Balance - industrial development and conduit bonds Sheet • Financial Assistance Considerations Considerations - types and formats of reports required and Financial - timing of report delivery to local, state and federal agencies Assistance - compliance with Federal, State and Local laws & regulations, Considerations regarding reporting. Note: Please refer to Section 12 of the Accounting Procedures Manual for the accounting procedures for Grants Management & Compliance Administration. Please refer to Section 14 of the Accounting Procedures Manual for accounting procedures for Monthly ' Financial Reporting. Please refer to Section 15 of the Accounting Procedures Manual for accounting procedures for Year-end Closing. M DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision #: Section 12: Grants Management & Compliance Administration Procedures ' Description: Grants Management and Compliance Administration is process by which an entity applies for ' grant funds from federal, state, local and other sources, is approved, carries out project activities utilizing grant funds and monitors for compliance with grant requirements. Summary of Responsibilities: The CRA's Designee is responsible for researching, identifying and applying for grant funds, in addition to the sub recipient funding received, from grant funds awarded the City of Miami (the "City"). Once a grant has been awarded or allocated from the City, the Designee, along with the CRA's Coordinator of Projects & Programs is responsible for ensuring that all project and ' program activities, funded with grant funds, are in compliance with contractual requirements. The CRA's Comptroller is responsible for communicating all new grants awarded to the City's Finance Department and the Community Development Division. Timing: Year-round F�� A. Identifying Sources/Application for Grants 1. In March of each fiscal year, perform on-line searches to identify potential grant resources. 2. Once sources have been identified, obtain a grant application from the funding source and complete the relevant sections. 3. Submit the application for approval. B. Review & Approvals 4. Once approval has been obtained, submit the award letter and a copy of the grant agreement to the Executive Director for review. 5. Submit the award letter and the grant agreement to the CRA's Board, for approval and acceptance of the award. Acceptance is should be noted by the passing of a Board resolution. 65 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual L 6. Upon receiving Board approval, execute the grant agreement, obtaining the signature of the Executive Director. ' 7. Make a copy of the grant application, the grant award letter, the board resolution and the grant agreement and place all originals in the grant files. A separate file should be maintained for each grant awarded. 8. Meet with the Comptroller and the Projects Coordinator to determine which projects and programs will be funded with the grant funds. Provide the Comptroller with a copy of the grant application, the award letter and the grant agreement. C. Accounting 1. After meeting with the Designee and the Projects Coordinator determine the appropriate accounts to be affected, or the need to establish new accounts. 2. Code the award letter with the appropriate accounts affected. 3. Prepare a memorandum to the Finance Department, indicating the new grant and the need to establish the grant budget. Place a copy in the grant files. 4. Forward the memorandum and a copy of the award letter to the City's Finance Department. ' 5. Forward a copy of the grant application, award letter and grant agreement to the City's Community Development Division. ' D. Monitoring Expenditures/Activities 1. Maintain an excel spreadsheet (See Exhibit xx), to track the amount of each grant, the distribution as budgeted, draw downs, adjustments and the remaining balance. The spreadsheet should also show the detail of all project and program cost charged against the grant and should indicate the accounts affected. 2. Review all invoices or work orders related to each grant for reasonableness and for compliance with grant requirements (i.e. allowable/unallowable costs). Forward invoices/work orders to the Comptroller for processing. 3. At year end perform an overall review of all grant activity for the fiscal year and propose any necessary adjusting entries to the Comptroller. 66 DRAFT 0 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual E. Cash Draw Downs 1. For grants that are on a cost reimbursement basis, prepare a grants reimbursement form (See Exhibit xx). Reimbursement requests are to be submitted weekly, monthly, quarterly or annually, according to the terms of the grant agreement. Grant reimbursement requests should coincide with the City's accounts payable cycle. 2. Submit the grant reimbursement request form on-line, via wire transfer or by mail to the grantor. Payment should be submitted directly to the City. 3. Generate report #23 (See Exhibit xx) from the City's general ledger financial system and review, to ensure that payment was received and recorded by the City. F. Reporting The Designee is responsible for preparing all reports required by the granting agencies by the necessary deadlines. Note: Please refer to Section 6.2 of the Accounting Procedures Manual for the general ledger accounts for recording grant revenues. 67 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision #: Section 13: Monthly Closing Procedures IDescription: This process encompasses the required activities to be promulgated for month end closing. Summary of Responsibilities: The CRA's Comptroller is responsible for coordinating all month end activities, including, but not limited to the monitoring of all financial activity and the preparation of the necessary journal and adjusting entries. Timing: Monthly Procedures: 1. Distribute a memorandum to all staff personnel, indicating the City of Miami's monthly cut-off and closing dates. 2. Generate report #23 (See Exhibit IV), report #9 (See Exhibit XXVI), report #10 (See Exhibit XXVII) and report #35 (See Exhibit XXVIII) from the City's general ledger financial system and reports from the A/R (aging) (See Exhibit XXIX), A/P (See Exhibit XXX) Payroll modules, the Job Costs by Type report (See Exhibit XXXI) and the General Ledger Detail (See Exhibit XXXII). 3. Review the reports in item #2 to ensure the following: • the accurate recording of all payroll transactions the accurate recording of all accounts payable and disbursement transactions the accurate recording of all revenue and receipts • the accurate recording of all accounts receivable transactions ' review report #9, budget to actual amounts to identify any unusual variances review report #10, inception -to -date 4. Prepare all adjusting and accrual entries (i.e.. payroll) and submit to the City's Finance Department for recording in the City's general ledger financial system. DRAFT a City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision #: Section 14: Monthly Budget/Financial Reporting Procedures 1 Description: This process encompasses the monthly internal and external reporting requirements of the Community Redevelopment Agency, which includes operational reports and financial reports. All required reports should be communicated to each staff member, to aid in ensuring that the data necessary to prepare each report will be available, when needed. Summary of Responsibilities: The CRA's Comptroller and the Executive Director is responsible for coordinating the month end reporting process and for the preparation of the required reports. Timing: Monthly Procedures: 1. Prepare a balance sheet and a statement of operations for each district, utilizing the reports reviewed at Section 13 of the Accounting Procedures Manual.. 2. Prepare a monthly financial report ("MFR"), to be submitted to the CRA's Board. The MFR should include the following: • a balance sheet and a statement of operations for each district. • a discussion of significant variances (budget to actual) a discussion of goals and progress towards goal attainment • the status of all major projects (to be coordinated with the Coordinator of Projects and Programs) Note: The MFR should not be prepared for the last month of the fiscal year, in anticipation of preparing for the annual financial statements. 3. In June of each fiscal year, prepare a tentative budget and submit to the City of Miami for approval. In September of each fiscal year, present budget to the CRA board for final approval. Z 113IIXIVW- I 7 r-� U 1 1 I 1 1 1 1 1 1 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual 4. Coordinate the preparation of any reports for regulatory authorities or other grantors, with the CRA's designee. 70 DRAFT 0 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision #: Section 15: Year-end Closing Procedures Description: This process encompasses a review of the financial activity of the Community Redevelopment Agency (the "CRA"), the preparation of accrual and adjusting entries, the closing out of accounting records, the preparation of required reports and the preparation of accounting records for the following fiscal year. Summary of Responsibilities: The CRA's Comptroller is responsible for coordinating all activities relating to year-end closing. The CRA's Executive Director is responsible for the preparation of the proposed annual budget. Timing: Annually (September 30, xxxx) Procedures: 1. Distribute a memorandum to all staff personnel, informing them of the City of Miami's year-end cut-off and closing dates. 2. Generate report #9 (See Exhibit XXVI), report #10 (See Exhibit XXVII), report #23 (See Exhibit XXVIII) and report #35 (See Exhibit XXIX) and the A/R (See Exhibit XXX), A/P (See Exhibit XXXI) and Payroll module reports and Job Costs by Type report (See Exhibit XXXI) and the General Ledger Detail (See Exhibit XXXII) and perform the following: • the accurate recording of all transactions • identify unusual items review report #9, budget to actual amounts, to identify any unusual variances review report #10, inception -to -date 3. Revise the Five -Year Funding Plan and present it to the Board and the City Commission. Also forward a copy to the City's Community Development Division. This should be done within forty-five days (45 days) from fiscal year-end. 71 DRAFT 1 1 1 1 f 1 0 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual 4. Revise the Five -Year Project & Program Plan and present it to the Board and the City Commission. Also forward a copy to the City's Community Development Division. This should be done within forty-five (45 days) from fiscal year-end. 5. Prepare all adjusting and accrual entries and submit to the City's Finance Department for recording in the City's general ledger financial system. 6. Coordinate the preparation of any reports for regulatory authorities or other grantors, with the CRA's Grant Administrator. 7. Coordinate the preparation of reports/tax returns prepared by the City, which incorporates the activities of the CRA. Obtain copies for CRA's files. Note: All reports should be maintained in files by the CRA. S. Coordinate the closing out of the general ledger accounts with the City's Finance Department. 9. Once the accounts have been closed and set-up for the new fiscal year, generate the reports in item #2 to ensure that all account budgets have been established and recorded. 72 DRAFT 1 7 � 11 i F 0 City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Effective Date: Revision Date: Revision #: Section 16: Preparation for Year-end Audit Description: This process encompasses the procedures necessary in anticipation of the year-end audit, as well as procedures necessary to assist the external auditors in performing the audit. Timing: Annually (January/February) Summary of Responsibilities: The CRA's Comptroller is responsible for coordinating all activities relating to the year-end audit. Procedures: 1. Contact the external auditors to determine the anticipated dates for field work. 2. Approve engagement letter. 3. Obtain a listing of the documents required from the external auditors. 4. Distribute a memorandum to all staff personnel, informing them of the dates that the auditors will be on site. Attach a copy of the listing of documents and schedules required, along with the names of individuals required to prepare or to aid in the preparation of the required information. 5. Prepare all schedules and documents required and generate the necessary general ledger reports from the system. 6. Aid the auditors in preparing the general purpose financial statements, including the notes to the financial statements. 7. Coordinate the presentation of the financial statements and the management letter to the Board and the issuing of the financial statements. 73 DRAFT 0 City of Miami, Florida 0 Community Redevelopment Agency Accounting Procedures Manual Section 17: Exhibits Exhibit Chart of Accounts/List of Minor Object Codes ---------------------------------------------- I CashReceipts Form -------------------------------- ---------------------------------------------- II Petty Cash Request Form ----------------------------------------------------------------------- Ell Report #23 (Detailed Monthly Transaction by Project) ------------------------------------ IV Request For Office Supplies Inventory Form ----------------------------------------------- V Request For Office Supplies Form ----------------------------------------------------------- VI Request For Purchase Form ------------------------------------------------------------------- VII Publication of Request For Qualification(RFQ)------------------------------------------- VIII Request For Qualification Documentation -------------------------------------------------- IX WorkOrder -------------------------------------------------------------------------------------- X Schedule of Disbursements -------------------------------------------------------------------- XI Request For Direct Payment ------------------------------------------------------------------- XII State of Florida Voucher For Reimbursement of Travel Expenses ---------------------- XM CheckRequest Form --------------------------------------------------------------------------- XIV Application For Employment ----------------------------------------------------------------- XV W-4----------------------------------------------------------------------------------------------- XVI Employment Drug Screening Authorization ----------------------------------------------- XVII Health Insurance Preliminary Form --------------------------------------------------------- XVIII Employee Timesheet-------------------------------------------------------------------------- XIX 74 DRAFT City of Miami, Florida Community Redevelopment Agency Accounting Procedures Manual Individual Time Report - Request For Leave ---------------------------------------------- XX ADP Payroll Check Register ----------------------------------------------------------------- XXI Payroll Distribution Report ------------------------------------------------------------------- XXII Journal Entry Form ---------------------------------------------------------------------------- XXHI Application For Tuition Reimbursement --------------------------------------------------- XXIV Outside Employment Request Form -------------------------------------------------------- XXV Report #9 (Detailed Revenue & Expenditures by Project) ------------------------------ XXVI Report #10 (Detailed Revenue & Expenditures by Project) ----------------------------- XXVII Report #35 (Trial Balance of G/L by Fund, Subfund and Project) --------------------- XXVIII A/R Aging Report ----------------------------------------------------------------------------- XXIX A/P Aging Report ----------------------------------------------------------------------------- XXX Job Costs by Type Report -------------------------------------------------------------------- XXXI General Ledger Detail ------------------------------------------------------------------------ XXXII BalanceSheet ---------------------------------------------------------------------------------- XXXIII Income Statement ----------------------------------------------------------------------------- XXXIV 75 DRAFT AccoutltS by: -CCopllt Segmel' Ne ct Screen ■ n ;iCC0mby ACCL�I2Ilt'" Segme Next Screen Account Segmen, .Name FUND M Account-,'Segmenf 686001 blest, ..Acc©urn'686001.026006.8905. 193 Select`: Account:.:Account "Name. 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' A 689004:5500:1<Y "6340..'7605� "'BbOKS'PUgLg.r�F3TIbkN , `MEMBER3HIPS:r<`t, 8 ; ••6 9 0.4'i55 �. s: 'r fits'.''�y��',2 t s ''�P • �e a". • p,c v . W .ri i' ... ,`}:'.-„ � ,.,-'f^4'-.t :,;k': , ' 3 ^.1`C%3,, ,S.' ;-.l,'- +�6' ,, L�'x:x'•'✓+>"e•, .'�: .6 0 . � 5 �} �U 85.0 4 I�0° .. O�:�LI�0' P >�.. 'Q -•�.,+=aye; :< 4�V�V >x-v''� %tkc 4 lei-i3RE-%` J ,r Z^ °:f89604:550011 6650:84359 EQUIPMENRCHA36D?,,;;: R :r x �. ... 689004ySS00.11.:6650:$5.059 : GONST'RUC:T:.I.O� >It`l.;„PROGRESS � .. _ a '. �.':,: ," . , , ., . ,. A..:" ;,,. '. ; ,• '. ❑ 689004 5.50011 s6969. 9 559;' BUDGET RESERV!! A rl 6.89004,,556'01:1: 6976,;9015 ,, PERS.ONAL::SERSt"ICES , �t' vue r <G.• r ,:✓"Tit -. �� - .,"�"�i - r,' - ,...--, -4sr.u, - .✓.- `<_Y'..q,:iA4Rk .`-. Sa• '-Y ,c'q, .Z,"":::r,a . 1: 1, , 1 ' ea � � � _ .?oar• ..�,,: - � ' M.,zs. ON. p. e � f k1 :,1stc�' B, � et war pt ." #� -i f U Q R,.j�gy 5 , aa, n. fra" f'_ .-Y• ��rs:: ro*a�, �. _ p..ij� �. -:.i"! tild+ ,3,:,:,,s ar � a=i"I. f'?.'0• � .y,,a' „��_, -. }• ; ark-.�-ti �f• 3 t^ f.: X !a r > 4a� fe$': y ^, - •xa :°; t 4. .�F 'fe ' v,� e I C Accounts• b Accoutlt'Segme Ne8t Screen • Account. Segment Name "FUND Account.Srgment:. 689004 Next_Rccount,#' 689005.055012.4311.752 Se ltect ; Account `#, < ` Accoiin#-: N' St:at „ .. B 0 0. 1-:: 6 9 04':550 1 ,,6970�.�eiS9 :P,.RSON SEA 689004 E500110359'' " M -ER IALS rf„ nn @,. AT �N0„StJPP1IES R 6890®5;-.000000, 9 40; :,'.. ENC'UMBRRNCE,S = -; :,REGULi3R 689005:000000.1101 EQ1fiTYR'iN PO LEb, .CASH• A •:,�; ..� $�• .,,.� :> _ .fix � �s� < ;p;.e:, . .. S. 0 20' . . 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ER N H $> = =f A :6890@5;0550'1 :e 31'1::7 3 TAK INCRE±fiIENT;r,i:;:fiLME 689005. 6550I.°'.:43,11 754' "`- . ,CRA FUND T/bb - SEOf�� p _ :;:.6.890,05: 0,55012 431,1: �s5°- CRA" Fl1ND 'TI17UT ° OMN I '::. p 689005 0550 2", 4351, 074:.', . "STATE , DF t�EwI�EIJE�SHAR`ING 1z0' r .:.6$3005 .05501-2 > 6'al, E�34 - INTEREST'":Q,Pt INVEST NT' :.>;. .; HIE" . 361.100 ' ;A.. ❑ a.3.6C9065.>0550.1;:480 f .244 ' CARRYOVER'-F(1fiE3'.?E3-00 •;:6$9005:0550c:' 86'1>:736:°: CONT"RIBUTIJI �,, A W fROk':`QF ,;SfiREET-. BARK ING MA - T _ 683005':%05 5.. �l6., :•:5A E:=:NE C�FiBORH000 A ; 80 p; aM %7 wb: — , 05•.:0.55flR 2 4 .GtINT:E�F'RO' M�-'OE3,'�4]AR ^NT'ITL. ENDS K �- °6 05..0, 890 550 1E:�'8905.153d BEJT�iO ,,>CQNT.R :':,6890.05%5500f2a.610.:08055..;;EXFENSE'ALEs{l1 fEE>;.:.,"':%. A M¢ . a •s • d Ln Y. a" e s�r �. t €- -tag 9' .X: •• .(art- EEnx< _ ' s G. ;a o, _d A ,, .Qv� fQ3•. O n� ,a C 1 Li Mcbufits'by A00Wit ,Sq Ito Next,, -Screen. Account Segment Name FUND Account'; Segment 689004 ccount #s: 689005.550012.6340.53459 Se. ect Rccau�it : # Acco - . i , u.►?t Ndroe Status 6890@5' 55@0i2.6iE0.0.8059, EXRENSE "ALltI�IANCE,. R' s89e@.5:580012..°6 i20;r' 08353 CAR i�LL'bWANCE . R F1. . • 689005.550012.6330i"28059.,,pROFESStONAL SERVICES:- A.CCT'G & AUD"IT :A {� :8$9005.55001 0`80. �8755 < ADVERT:IS,I'NG; A' n 6890@ .55001z: 6,33@ 43059'''TRAVEi:"t:flND.aI�ER DIEM;- ,OTFJ- R'.' i .,'•p•}"; :�,j �p,..-:t;x;• fit «=55 i2a:65'30�533 9`r~TAG k• 5. PQS E'- ,A. M T£ 5 IBxra"53 '.B2@5. -FIT L13 Y •„ yy Y, L -.! E-srb�ttfit. :env, - ,..'- ,.... 58 05 "550 fit 6340 : 3659 PROFE5STCl[ RL :" ERV ICE3 =; ARCM I1 EGT°° :, A -.a 83005,4500.12i. - - - ,.636..�25059., .pRtlFE6S:iQNR!» R1`jI E . � ES LEGfi>r.�" _ R z s.� « Si ti 0.5 1 0S9` P..RdESi.NAI ..:Sl=t'C€S: t]THER>''.''Y 4. T: 68ht 5 CO T=fi:DN3 :SER�'��-'f �I"�p . `- ;. ��� , . . $. £ E, H . QU SIDE'=' F; - ;689005..5500I,:63,�1,.93455 el o DELIVERY SERICES .: A Qp aa aM •^�tPwn '4,{.!^. ,w-iV - G4a i'�,.•s -L��. "L.' ,:U-:;' .x.:: :H. try.•;' ue:t`' S::umarai^' }�:, ;-�.6'"U�e`'HIn.,:Trans' " 0 i' b. F y.set` V- T't �gg f-t xx r.n t» iS• »r''� , 1 ACCOI<I t �CCOlIII C '1I1C .Next Screen. ' "' Account Segment 'Name, FUND „_Account Segment, Poll Nex#;.Account,#.; 689005.550012.6960.99659 Select Account<#. Account Name -Status 6 90,05,.55001E:.63 @:53.8 .., ❑ $, _ �., S DELIVERY SERVI-CES,` R ❑ 6890,05 5500.12.634@.°65Q59 ° ,:.IFISURRNCE L IRB IL IT Y a R fi69005:550�i2:6340 ' 7059 FtEP�i, 1�1h1AI lIENANCE 'OUTSIDE-':'- nn 6$5005.SS001E.6340 `6$05 PRINTINGlB.I-NDTNG, OUT,S<' DE A 6890@5:55001=6340..:?0059.:"O FiC ,; 1JAAL j 689005;:;55001'2 R 6340>.70559 : tiAtiSEKE F, i' Sg1,I I3A1ON --SUPP °iE - �D}ry;i 'El El - ,�'.. ," ;f;4 •r $�/@@5' .�55_ 6$900S;::S50@1''G`:s634@::.�6059,:.BQQK iPl$LOAT S IO ;:EMBERS .,�, 'fl``:x Q } 1 33�A ND:r x' L� ..<< .�, ,.4.. P 6$9005,�550012f650,$40 >,K SS l#PIENT. E7lf� A. �. x•T',,-�..b`t,i.'s�_ 6$3005: 5500:1C 6650: 86053: ;' ;C�NST'RUC:T:I{ N,,,.-iN'; PRQ,GRESS, A ,68$005: 55@0;12.. G960 59659 ,_ :BUDGET. R_ <ESERi?E':. ": _ :. ,� ,::, :.'; ':..,•.` ,:.-:. '- A'.::, w..3»kx •4b� :=Sa. v .s�� •o C, ryl _ ' �S _ t: y Y. arr ��i PIS-, , y k% tm •��,e' e sfsq Z �K. h �0 y� x , d}x z :mow 4 < e� ACCO1ll1tS] CCIIUIlt@Itle Next" Screen Account Segment Name Account: Segment6E9004 Next'Account # " 689006.055013.4601.094 Select Account: y# ,' Account Name Status 683005:550012:6960 99653' 8t1DGE7 .RESERVE A : ENCUMBRR C-U - RF5d1 ARr .� °689606:000000::'f:IOi•:= "' . - ',EQUiT,Y.Ih1� P-OLI,LED':CASt1 -R 689006.000000:1I20:.':; <{ CCOUNTS4,RECEI,Vf BLE A 6-000000 i 126 4119CEi,ANE --ACCOUNT'REC� iVABLEB A iy a ✓.` ,a X c 2236��; ^� a., sip . q• • 1I. k �J^II w u' _ 5 •fii., .+fir 6, Y^ — AG.Cq(JNl'''PAYA'BLE-. A t• ,i,%.3Y:,y 6 8`9006 • -0@@ �a.. h, , 688006, 000000 3322,, RE3ERVE `-FOR" BfitClf�6-�1Bfp�ip7:NCE9 CURRENT yy..� f C K^ V ^ $906559.i'33'#9:...,.,1�„?EP 5@ 13: 43 .07,4:;'. STATE.' QF':: l~R �RBVE N UEE sMA {, 5: ...8� N '689006 055013:' 460I:654--; . 'INT:EKES `` Select.'.M'aster.' 'D''etail: H',i for :;< 8,''idge-t:; `S u Vary, ­k X:!,,,_to',Use.`..In, Trans J<.. „�; si' ,L ' 4< '. �,> Aft. „;i `a ' M.: • n e x � r , �c t - ::s u n IWAc �CC41111tCItle Nent , ..... - Screen Account`;Segment'Name FUND Abc6unt,Segment. 689004 Next;Rccount #: 689006.550013.6120.10059 Select,° Recount ,# „ flccaunt,Naaie Status 689006>"F0TER, TN :I 601ESVESTEN550134361 100 A i 689,006.0550.13,. 6 .244 v,CARR:YOVER FUND:�'"BALANCE'.• �'. ❑. 6890MO55013.4801:736-ONTR,IBUTIQN' FROM ;OFFSTREET PARKING R 6.89006..955013;:4801.`-746 - °: -'SAFE' NE;1GHBORHOOD'" PARK BANDS' =:689606 A5501• ::49.0.5 a s« .. ate: Z _ 6890 6 0 A140' AN F 5 R. `QPi,'CQ�lh1I1(��fiY:�°=i}E .x. - 689 0 0 6`0`0550 z >�,:,:,,- nn. -:, .,•::6890,0.6.A5560;13.611,0,:FI0i59:��:SALARIE�=n"A;c L�iSS':•.PERM.F7`''` •r:;•,,• . . �' 689.006=�55.601°3.'6"1105 1�1059s SALARIES:-,UNCLASS IFIEp:,°`' ❑ 689046'550013.6120:00059 EXPENSE ALLOWANCE, A 68900.6"1-550013:. fi 120 08359 ::GAR ALLOWANCE;: ; R Fl .., 6$960i6 A'S500,15.>6 L20 1'00 "8 _ SOC-,IAL .:SECURITY.-GONTR IB ; a, s +:. •,:•r.�n • : ;.' j %F a tt r-- . ri:o- r - ' .�-tY.i, n :dv < Ra Y � r, try, +,`z. A :.i ^ ..' .:+n'f.` •- ws:-:. N ,,� aro�-".>',ti 44`.: Mur:p �'etN •X' `ta;;:U$�' ri :Trans'�..: i. `.? 7r >., r e5 , :6.: ,.:���ar• ry '# f „ e' 3 1' - L a { :f 11 1 Acipou1tS,U ACCQ11nt C�Itte Next,: Screen'' i Account Segment` Wame (FIJtJD� Account Segment:'; , 689004 Next,- A'ccaunt, # 689006.550013.6340 . z5059 SelectAccount #: Account ..Name ;: Status :. 689005, 5500,13:6420 ' 10055 ' , 50C I,AL . SECURI�'f;V' CONTOB.. A '• „' ...• 6.890@6.;550013.612@.:.GRQUF °'I ISURAP#GE= CONTR El 6 89006.550@i3:6180:.15059 CORKER'S COMPENSATION 683006:5500�13.B1C@::Is059.!UNEMPLOYMENT 'C{IMpENSATION" R ❑-: 683006.550013:6330-: $059, `°PR iFE3S4:dNAL-4,8E ICfS" ;ACC T. G. & <aUD;It" A: a= r. 689006=:�-2> ' 30�287 9 ET': - S�: 5 wt�[}.V R I S I�hIG' � h , . 3 -k - ..��EL-:`AND, RERO:I'EN:'�OTHER'.. 6890@6 `'S5 ; ,,°... El i. 00 68g 6 . 550013.6330 .M359 _ .4. s6se@6 55 0=i' . 'RENT �BUJLDJ L .. .c «, _ n - ,47 ,;a .:. �s. .4s. � 9, Ihi "i�L. ER.:. CHGE i.ERN OOL '..�:* R_. .3@•r�'7.0 r�- .. :s✓1t; ea..S :.£as. s.: �+. .d. ,,;C...a..«:s5'-a» a' A'r': �:*-:...: ''/''✓'.,.-nr+°. � es:.;;is .i.. 5S@ C3.63 @« 305 ::RRQFE6Si1}NAL': ER :TCEB'' :.AR.GFJTT � I ;"s, �. :.-683006.550013 ..6340,: C59=5S "-: RROFES TONAL ;SER4J; CES • I - - ne 9�'€h'x;':�i..•cr.a.siro-!'"rL3�-- >„?. mat •�:'"' - rite t" r.. D. e B sac( t. :i �' �:►.�r:-. �.:t`"a';.iJse .in•:Tr.ans Sa a . . F a4; S. f , _ z s? . t y — �y L C 'Accounts.:W, Account S6 ' mer� Next Screen' Account -Segment Name' FUND ;~ `Account Segment: 6a9004 Next' Accori'nt' <#: 689006.550013.6340.76059 t. F S'e;t;ect'. Account:.,:#: Account..'Naa►E . Stratus" ''68900fi.,55,00.1,3:6340:;5059: ;PROFESS;II7RL:;SERV,TC,ES; 6.88006.'55@Q13.�634.0,�??059'-.'`PRQFESSIQNAL°-=SERVICES~:,_ ❑ A 689006..550013..6340�. 4658; . `OTHEF `C4NTRAGTUAL SERV"ICES` - QUT.S:IDE `: 689006.550@13 6340.5:1:059 :>: COhIh1UhIICAT IAh1S. ER ..;t :T°ELEPIi:; OfIT;S OE 68900fr t5001r3 AS 0 <S3 5 -:I�EL 'IER :''SE�, V4,Cf'S:,::, ;.r:::. -. ;- k._a :'. -:x, 5; �,. R "., A. �y - b� M iW w iu 2 _ r '6 5@@ ``ice r 890.0,6. S 3. 34 '0 , 1 6 a::65 59 INS[IRi�'A .tsTf�BI'��.TFY� •fF::.^ a E;.ry .0 •r- .«�". q _ x,q _ 0 6` 0 ?' RI _N G �.n yl❑� va�-,, 6.89®06'`5500 '.a ...,, a.: 's:.:;'^ � T'.i � .,'..,- '';'%,a:''. ^r�^';P^ „n{�r;?4:: "::: .:.,,,: t'-dwr'. + d, rR ;4?et its. s . Y.:� �:, .:i:..'.$ ,i 1'.: w:...,,,, ,.'...: ,.: ��' .� �., �:_ ,� ;,f'. •r �./�� -".689006:55001:3.63�40:-70053 `::OFFICE--,SUP.P L€a:::, A ' :::689;0Q6;; 550�>1'3,.;6.340,; 70559 F[OUSEiSEE.F i 1.G �,k ISAN;iT;AT IQN=:SIJFPL IE�: ❑ t 3,6. 8 L @ 1 30:7 59 'MI,$GE.AtFQ11S�U�?R1:',ES, R ,.x:. ❑ 4i ` 68 006'.550 34 59: ,BO K 8 ,` � _�1. E yBE� SHI�S� ❑ r -E x,4::, •pa , .9 >,a v}�i• _ A•Y- i•q4' d , ✓5�. F- w -s�:•,ii.'=-.. ,.r,z.:;,..'s�+ s;,,$. ;^•'_::.- gin+' x'ie..;'�i-ay.' ..'w. :^a{•{:>: r�..=, H .zstb' 'ud-�et• T. n�c t-: t �s �F s: N: •fix �'' 2 ..� > t • , i :. ' •ja n p , a: s 'ate: r y'. E u 1 r'iC oO ntS::� ' A: �it hit ORMe Nex�� Screen Account Segment NaLZ me. FUND Account Segment,"'.' :,, .> _ ,689004 s NextAccaunt`# Selecf: Rccourit' # `. Aecountr Nape :.:'`- S.tatdi; ._ 689006.5500"13:6349.` 6659 'BOOt{ >PUBL"I.CATI.�DNS,,,ERSH.i'.PS '.Y - 689006..:5500 1s:s6 :ar@:s Q:: .. Fl .685H065500,13:M665�'84055 ;,EQUIPMENT „=+,.NEu� . "66 006.55 9 00i�-6S50�:86059�::'CONsTRUCT�It3N=• TN PROGRESS' `" .. -:6890065500;136960 �99659 .> BUDGET =RESEFttlE: A s A't 3 VY' < E i?1 2 y+ $. s t9 ; i kk 5; RN: t i' Select=''M 'aster ;:�'�Dtetat,t `H'i'siar `;B`ucl e't'vF;:'S:u�a�o�r:" `:X'Y: Y 9. } yj;: to Use'.,,. :In Trans ` n a" ,`.t, R� -c r ,P""Vsw 3 Y sir: -r4." SJ v'•'k ? t S" r»d': , I 'L C 11 -. .. C 1 EIOBLE R OVA E4,NES1 MENTS ��!{i+•t�c..3.p d: 7�y(� �w j.� JNVEST11�i`I.1 Ji ES.TxIE.FiMENiS,:...: qe ITWERNMENTAL ;A F G°IES+ . J fl es 'aspu �;i`f �'.-s,�^g•"Ya�'v'v+ti"=.,,'ru Y ,��, �„�P 1,.L .; '�'1,`�, �b ni p�•�''��,-,iiJ'.".U�Gs'U�'��F;.:.i �'i�-'e"^vnj.".=�5 ✓.::t �l`.Sa' yax:i',.`",:i�\:-'� ��,< . •ice ��v"Y`ilv�"We:A ��+- ::�'. , 's('' •~ ^ r_ ALAcc,"ounts, b iCCQimt Se me Nent Screen 0 1 Account.Segment Name FUND pccaunt Segment 689001 Next Account" 689001.000000.3325 5etec 'Accauri`t',"# ,r .ti.. `Accoan"Nau�e S,fatus zn t a.. 8900'1`•::000060.'1144. RLt fl+ NCE A%R 9C,I .6890@1:'000' 0@.;152°I MARKET GAINILOSS.` A r 689@H1'."0000H0:2201 VOUCHERS PAYABLE A �. B09HH"1,:.000000:2207 `_ 'D:UE T'O' `OTHER FUNKS A. ❑ z., 8,00 n - �? sa" ^ . v. � H 6. 223 -=�,CGOl7N Lam.. •Y. "s M '?J. Mist ?Fyet" „�':z ; y::: •� , L P..J �(.'jC �.J'YJ@•I'�f ���.OV .'a' ' �§QC1 T: 'i�:AYABt' 0 Apo k(= -a M�.'1a,+f•3'• _ t� 5 -> H-000":- -pax,• 6�60'H' 0.® . 33�I�•. , " G83HH �RET'Al'NE :EAR :I GS:,= -:1JN E5'i= N-!.,05,, R ,RICTED k • -w,.. 1:: HH@000'.-3307: ' -RESIDUAL %EQU I .: TRANSFER A 0@1: 00@@@ E :FOR: " .�.% 68� 0..3EE E .. Gkl BRANCEB U .REND. (t1, K - _ _ 6850H.1..HHH00@.,3325 I:htI:ESTMENt>;IIY;FIEI:#S`SET.S.. R .a" ik.. u�W „ tti`,e .J' L 44f G '+ k . µm.,• ': F'>3°" %q. ...'u°. .aa:•>,� e#ai.I t.ar _B•, u�' et:U gar o: Us n`: fr .Y ¢¢. NSF:' ':>,'✓; wig.'``.`."t» wf, i= R+: s. - .a 1 Pi [7 1 I Accounts b CCOL1Ilt ° c It1eI� Next Screen Account `Segment Flame ', FUND Account;-Segment 689001 Next-A'ccount :# 689001.055006.4351.074 SeCect Account # Accoun Nape.. St`afuS 68900=1;. 000000e:`3.3?5=: IN4'ES,ThIE_lT='ij,.aF'IXED' ASSETS, z r„. £ t , n -683 O j, 0 0 3997 60 0 'PR TOR' E Y A - r<E1�llll g , RANCE~'�CIrEART G:-ACCOUNT �? � N A 6890.01-000`080:F3398 - :.:, START '-OFYS'TEi� C1:'EARIhiG `CEt�UhIT` s890@-1:0@0@00`3959-` GENER"AL°:BLEARING AGCaUNT: A iFT "fie :•k'' A. wsi:p�. `,?b•-°x...; ., j 0 4i 3 "s." A F.BGND.c `e S-. n6 d�rr.yy 4-re ,@1� a @. .6 ,",49: e'•'�' pp i 3J > 6AIN.L'OSS:-" "ES �IEfiJTS ,.fil. ,fin- 3"ri. _ ��.•"%^' A •k `iS \ "'IONS' O6 �8qO, ' R $-+; O 0 �: 6005:� ,98 v i ,, QT� ..ER' H :NON=.. �Ri� f� : G: •. ; , r. 0`. 6894100 °. 001 :_ : :. TAXES' REAL' t UFtRENT : '31 V.100 `. R ,. 689001..055006.4351:074 . ST.ATE =0F°.:FLA'4RE`t11;NUE• SHARING 335: 1E'0 ` R Ses °e :. �vLLt4v M ast,e'r., D. 'eta°ia£'=`...;- :;istor' Use, "In;r'T,rahs S- 'Y' 5•`-N,,. ' ? " 'L •:''.ii'i.,r,::. .. + i4'. S-i.Y . :gad le,.: =^: ,T d �CK+fdl°".,i 'qt:: i• 1^ "F 1 3 11 II ext,Screen "Accciunts by'McowitS gift N a F I L I I IJ I I I P f7 I J I I ACCOLIIltS 1`'-A CCtlm Segme Next Screen Account:'Segment'-Name. FUND .Account ,Segment Next,,;.Recount;# 689001.550108.6340.33059 Se'ltect _ Account =# ;. A ccaiari# ' Name Sta'tus;. '6890,01':;5S0I@.63r30:`E@59 `" P�.OFESSYOhIAG :;SERiCl=S.3= :.APPRAISAL':. A. 8@59° R.RQFE S:I:CiPJaL ERGf`5, - ACCt"G°4"AW:I: A 1.550'108:.6`33@:C8755 pDOERTISI;MG:.: 68900 - ':.. 689001 550106 639@ 53359�'POSTAGE 'A 89001 ;55@ 08s< 3 0. 4059:. UT. IL IT-Y.-SERV, -tS ELECTRICIT_Y.'' a _ ' 1' ,. YJ . 5 0 "S @ R&05 ' � .I L I7° SE - �1-�'CES f 4- A < 1' 6 6 001:5 ® T' Y fit " M 68g@@1;=5 50:108':°6330':60�55. :fI(�T`EJ. h . a d., < . .:, 8900< :.H 0•� SS '•RENT~°° �°... ::8 50,Y0 3.3 H2O 8lf`I��:p:I°N b « F' Y�- p .n 4 ss <. ,b 4` 2S1T P,R ESS:i9N. ,6E 5 fl n 9 5@.1@8 6 40°.27@59„ :PRQF;EiNfL 'SERSI;I;CES;; -; QT IiER: FT 683001. 55@:1.0$,: 6340" i330 9.. TAXES . A 77, El az- Fl SeL-ect- aster. :.D.etai >- H:isar 8'� ci"et '. �.3 :. rj"'.ems.5.. ., :S..ui�,r'A.;: }� tti Use T.n::frarsEl xM , , 4>'w, z:3,> ?:t �:Y g-a,i�•v <X. K F;, Y � 1 1 Scr. een AGCOIUlts. � ACctlluit 1YtI; FJent. 44 Account Segment,Meme..,TT Account.: Segment:' 689001 Account '#. '689001.550108.6960.99059 ::Select : .,:.'.' :; 'Account # ..•.:.: Aceour�t: Name . Status ". 5 _.. , 689.001 8 0108�i 6:340: 3bb59 : TAXES ::.❑ °689@Q1.55@108.6340:340,59 -',.OTHER--, GQNTRATIJA .SERtIIGES = OUT, 9IRE 68800t. 50108,'6340.68059- PRINTING/BINDING - tlUTSItiE R: ' :. 689001.550108,. 6340 79259 ENGINEER lNG "-: `PULL I-G WORKS ,:.. ..'.: G• - @01.,,55,6100: 850,66059 ;C'bNSTRUGTJON,l IN--PROGRl±59 ❑ `.6$900I550'108:690038$5_.. ":' NT 9 IERLOCRL'f?A'YMENTS:tIAMi MADEIII� . GNt-Y A:::' GOiJTR,IBUT)ION;::TO-SGRAL`:' UND :. ' A; 689@@1:h5501@8 6560 95159,. CONTRIBUT ON/TRANSF,ER TQ `DEBT_''SERUIGE A ❑ 568001 - 9 GAP-PRQEIR PTGTS R' .• 6.8900;1-.550108-z6560:99059 :° 0T'11ER :NON-.OP_ERRT;ING::. c; Se t M :.�'ter, 0':: � i t= H , 1 .. �w�a star. B:: udA et Sum" �. , ' Y:,. 9 a<. �di`,. :.#c�:-Use:-"In�.�Trans. iw,3. dhb. y :y• v✓ ... 1 E • 4 MINOR OBJECT EXPENDITURE CODES 11 1 1 1 1 1 I 1 NOTE: If there are Minor Object Codes on this list that are appropriate for your department but are not available to you in the SCI system, please contact the Finance Department. Major Object Category 10-100 Salaries & Wages 10-200 Fringe Benefits 1 SALARIES - CLASS. PERM. FT 2 FULL DISABILITY SALARIES 3 2/3 DISABILITY SALARIES 5 ACCRUED SALARY AND WAGES 6 EARNED TIME PAYOFF 7 ADVANCE EARNED INCOME CREDIT 8 NET NRO'S 9 AIR COORD. 10 SALARIES - UNCLASSIFIED 11 SALARIES - COMMISSION / BOARDS 12 SALARIES - PERM. PART TIME 13 SALARIES - TEMPORARY 14 SALARIES - STAND-BY LABOR 15 SLARIES-FED REV SH SUPPORTED 20 COMMENDATION LEAVE - HOURLY & 25 PREVENTION PAY 30 DO NOT USE 35 MEDICAL HOLD 40 CONSENT DECREE SALARIES 50 SALARIES - OVERTIME 1 REGULAR 51 OVERTIME EVENTS 52 OVERTIME NET PROGRAM - POLICE 53 HOLIDAY PAY 54 K-9 REGULAR 55 SALARIES - SHIFT DIFFERENTIAL 56 K-9 OVERTIME 57 HOLIDAY PAY 58 SALARIES - DISASTER RECOVERY 59 SALARIES - STAFFING OVERTIME 60 SALARIES - LAW ENFORCEMENT INC 61 IAFF STRAIGHT TIME OVERTIME 62 ITEM CERT.PARAMEDIC SUPP.PAY 64 IAFF - SALARY INCENTIVE OVERTI 65 SALARIES - MOTORCYCLE ALLOWANC 66 WORKING OUT OF CLASSIFICATION 67 DRIVER ENGINEER ALLOWANCE 68 COMMUNICATIONS TRAINER 69 MISCELLANEOUS PLUS ITEM 70 CLOTHING ALLOWANCE 72 INCENTIVE PAY 73 FIRE - EMT RECERTIFICATIONS 74 OFF -DUTY 75 CLOTHING - CITY PURCHASE 80--, EXPENSE ALLOWANCE 81 OFFICIAL ENTERTAINMENT 82 c/ PARKING ALLOWANCE 83 CAR ALLOWANCE MINOR OBJECT EXPENDITU CODES s 84 24 HRS CITY VEHICLE 85 TOOL ALLOWANCE 86 TUITION REIMB: EDUC. EXPENSE-T 87 TUITION REIMB: EDUC. ASSIST: N 88 MEAL ALLOWANCE 89 TRANSPORTATION ALLOWANCE 90 EXECUTIVE SUPPLEMENT 91 EMPLOYEE AWARDS 95 REIMBURSEMENTS FROM SP & A. 100 SOCIAL SECURITY CONTRIB 104 SOC. SEC. ON TERM LIFE INSURAN 105 SOCIAL SEC -CONSENT DECREE 106 SOCIAL SECURITY -FED REV SH SUP 110 RETIREMENT CONTRIB. 113 ACTUARIAL CONTRIBUTION 115 ALTERNATE PENSION-CONTRIBUTIO 116 CITY MANAGER PENSION-CONTRIBU 117 RETIREMENT -FED REV SH SUPPORTE 118 CONTRIB TO PENSION TRUST -FIRE 119 CONTRIB TO PENSION TRUST -POLI 120 INSURANCE -ACCIDENTAL DEATH 130 GROUP INSURANCE CONTRIB. 133 GROUP INS -FED REV SH SUPPORTED 134 GROUP INSURANCE CONTRIBUTION - 135 GROUP INSURANCE CONTTRIBUTION 136 GROUP INSURANCE CONTRIBUTION - 140 FLORIDA INDUSTRIAL COMMISSION 141 PLUS ITEM/EMT CERTIFICATION 1. 142 PLUS ITEM/HAZ MAT 1.5% 143 PLUS ITEM/ST CE FT -1 S% 144 PLUS ITEM/ST CE FP - 1.5% 145 PLUS ITEM/DIVE TEA - 1.5% 146 PLUS ITEM/IAFF SWAT TEAM - 1.5 147 PLUS ITEM/ST COMAN - 1% 148 PLUS ITEM/EMT ASGN - 5% 149 ALS ACTING 150 WORKER'S COMPENSATION 153 WORKERS COM-FED REV SH SUPPORT 160 UNEMPLOYMENT COMPENSATION 161 PLUS ITEM/FIELD TRAINING OFFIC 162 PLUS ITEM/BOMB SQUAD - 5% 163 PLUS ITEMISWAT - 5% 164 PLUS ITEM/COMMUNICATIONS - 5% 165 PLUST ITEM/SHIFT DIFF. OR PAY 166 PLUS ITEM/GARAGE ON CALL - 7.5 167 PLUS ITEMIREVENUE INCENTIVE PA 170 SEVERANCE PAY 180 TUITION REIMBURSEMENT 185 FRINGE BENEFITS - OTHER 190 PERSONAL SERVICES - OTHER 195 PART TIME LIFEGUARDS 200 WRITE-OFF EXPENSE - TAXES 205 LOT CLEARING AND DEMOLITION 210 PROFESSIONAL SERVICES - ACTUAR MINOR OBJECT EXPENDITURE CODES 211 ACTUARIAL REQUIREMENTS -SYSTEM 212 ACTUARIAL REQUIREMENTS -PLAN 213 CITY PENSION CONTRIBUTION I.C. 214 PENSION CONTRIBUTION -OTHER 220 PROFESSIONAL SERVICES - APPRAI 230 PROFESSIONAL SERVICES - ARCHIT 240 PROFESSIONAL SERVICES - ENGINE 250 PROFESSIONAL SERVICES - LEGAL 260 PROFESSIONAL SERVICES - DENTAL 265 PROFESSIONAL SERVICES - ARBITR 270 PROFESSIONAL SERVICES - OTHER 280 PROFESSIONAL SERVICES - ACCT'G 287✓ ADVERTISING 289 SPECIAL SERVICES - MISCELLANEO 302 BOARD AND LOAN COMMITTEE MEETI 303 CREDIT BUREAU REPORT FEES 304 EXTRA HELP 305 OTHER EXPENSES 307 PARKING SURCHARGE 20% 310 COURT COSTS AND FEES 311 NUISANCE ABATEMENT BOARD 320 JUDGEMENTS AND DAMAGES 321 SETTLEMENT FOR DISALLOWED GRAN 322 OTHER SETTLEMENTS 323 LOSS ON BOND REFUNDING ' 324 LOSS ON DISPOSITION OF FIXED A 325 OTHER COSTS AND LOSSES, 326 CASHIER SHORTAGE 327 ALLOWANCE FOR ACCOUNTS RECEIVA 328 LOSS ON BOND DEFEASANCE 330 TAXES 331 ARBITRAGE REBATE ' 335 LICENSE, PERMITS & MISCELLANEO 336 PREMIUM FOR RETIREES 337 PREMIUM FROM RETIREES - H.M.O. 338 PREMIUM FROM EMPLOYEES-L.O.A. 339 INCENTIVES TO PARTICIPANTS 340 OTHER CONTRACTUAL SERVICES - O 364 TRANSFERS TO MARINAS' PROJECTS 410 TRAVEL AND PER DIEM - TRAINING 420 TRAVEL AND PER DIEM - OTHER 470✓ ENTERTAINMENT 475 ENTERTAINMENT 495✓ PARKING EXPENSE 510�- COMMUNICATIONS SERV. TELEPH. O 520 COMMUNICATIONS SERVICE - TELEG 530 TRANSPORTATION 531 DADE COUNTY SCALE FEES 532 533 ROAD TOLLS POSTAGE 534 DELIVERY SERVICES 540✓ UTILITY SERVICES - ELECTRICITY 545 UTILITY SERVICES -STREET UGHTI 546 ESCROW DEPOSIT MINOR OBJECT EXPENDITURE1ODES 547 UNDERWRITER SERVICES 550 UTILITY SERVICES - GAS 560 ---_ UTILITY SERVICES - WATER 570 UTILITY SERVICES - OTHER 575 STREET LIGHTING -FED REV SH SUP 585 RELOCATION 600 PRINCIPAL -BUDGETARY CONTROL 601 PRINCIPAL REPAYMENT ' 602 603 INTEREST EXPENSE DISCOUNT ON BONDS 604 ACCRUED INTEREST 605 INTEREST EXPENSE 606 INTEREST EXPENSE CAPITALIZED 607 ACCRUED INTEREST 608 INTEREST EXPENSE CAPITALIZED 609 DISCOUNT ON BONDS 610-/ RENT OF EQUIPMENT - OUTSIDE 615 DISCOUNT ON CREDIT CARD SALES 620 630 RENT BUILDINGS RENT LAND 635 RENT OTHERS 640 INSURANCE - PROPERTY ' 641 PROPERTY INS SELF FD FIRE DEDU 642 PROPERTY INS SELF FD BURGLARY 643 SPECIAL EVENTS INSURANCE 648 SURETY BOND ' 649 UNLIMITED MAJOR MEDICAL BENEFI 650 INSURANCE - LIABILITY 651 VEHICLE LIABILITY SELF FD 652 POLICE TORT LIABILITY SELF-FD 653 SLIPS/FALLS LIABILITY SELF-FD 654 PREMISES LIABILITY SELF-FD 655 GROUP LIFE AD/D INS PREMIUM 656 GROUP HEALTH INS BENEFIT 657 GROUP ADM COSTS - OUTSIDE SERV 658 ACCIDENTAL DEATH 659 MISCELLANEOUS LIABILITIES 660 INSURANCE - FIDELITY 661 PUBLIC OFFICIALS LIABILITY 662 IAFF RUN OUT CLAIMS 663 IAFF RUN OUT CLAIMS-ADMIN. F 665 WORKERS' COMPENSATION PAYMENTS 666 WORKERS' COMPENSATION MEDICAL 667 WORKERS' COMPENSATION LEGAL 668 WORKERS' COMPENSATION MISCELLA 669 FIC SELF-INSURANCE ASSESSMENT 670 REPAIR/MAINTENANCE - OUTSIDE 671 REPAIR EQUIPMENT 675 SOC SEC REFUNDS ON WORKMEN COM 676 OUTSIDE LEGAL & INV -VEHICLE 677 OUTSIDE LEGAL & INV - POLICE T 678 OUTSIDE LEGAL & INV - GENERAL 679 OUTSIDE LEGAL & INV - MISC 680/ PRINTING/BINDING - OUTSIDE MINOR OBJECT EXPENDITURE CODES 690 PROMOTIONAL ACTIVITIES 691 692 ADVERTISING -ELECTIONS AWARDS 693 FEE WAVERS 694 PROJECT DELETED 700 OFFICE SUPPLIES 701 REPAIRS -EQUIPMENT SUPPLIES 702 MOTOR VEHICLE PARTS 703 AMMUNITION ' 704 CHEMICALS 705 HOUSEKEEPING / SANITATION SUPP , 706 707 BUILDING MATERIALS AND SUPPLIE ELECTRICAL SUPPLIES 708 PLUMBING SUPPLIES 709 FIRE HOSE AND ATTACHMENTS 710/ FOOD 711 FUEL OIL 712 HORTICULTURAL SUPPLIES 713 LUBRICANTS AND MOTOR OIL 714 DRUGS AND MEDICINE 715 MOTOR FUEL 716 717 PAPER STOCK - PRINTING PLAYGROUND SUPPLIES 718 PARTS AND MAINTENANCE SUPPLIES 719 SAFETY SUPPLIES 720 EXPENDABLE TOOLS SHOP SUPPLIES 721 TIRES TUBES 72%,. MISCELLANEOUS SUPPLIES 723 PRINTING SUPPLIES 724,% PAINT SUPPLIES 725 ADJUSTMENT INVENTORY SUPPLIES 726 AIR CONDITIONING SUPPLIES ' 727 PROMOTIONAL MATERIALS 728 EQUIPMENT USAGE 730 OPER. SUPPLIES -COMPUTER STORAG 731 OPER. SUPPLIES -COMPUTER PRINTI 732 OPER. SUPPLIES -COMPUTER C. O. 750 ROAD MATERIALS AND SUPPLIES 755 760 REPRODUCTION SERVICE BOOKS PUBLICATIONS MEMBERSHIPS 761, - PUBLICATIONS 768 BLANKET P O REPAIRS MAINT OUT 769 BLANKET P O EXPENDABLE TOOLS 770 INTERNAL SERV CHGES, MOTOR POOL 771 INTERNAL SERV CHGES HEAVY EQUI 772 INTERNAL SERV CHGES PROPERTY M 773 INTERNAL SERV CHGES PRINT SHOP 774 INTERNAL SERV CHGES COMMUNIC M 775 INTERNAL SERV CHGES CUSTODIAL 776 INDIRECT COST ALLOCATION 777 BLANKET P O RENTAL EQUIPMENT 778 INTERNAL SERV CHGES - FLEET MA 779 BLANKET P O SAFETY SUPPLIES 780 702 BLANKET P 0 MOTOR VEHICLA ODES MINOR OBJECT EXPENDITURE 781 706 BLANKET P O BLDG MATERIALS 782 707 BLANKET P O ELECTRICAL SUP 783 708 BLANKET P O PLUMBING SUPPL 784 713 BLANKET P O LUBRICANTS & M 785 718 BLANKET P O PARTS & MAINT 786 787 720 BLANKET P O EXPENDABLE TOO 721 BLANKET P O TIRES TUBES 788 723 BLANKET P O PRINTING SUPPL 790 INTERNAL SERV CHGES COMP & COM ' 791 INTERNAL SERV CHGES PARKS DESI 792 ENGINEERING - PUBLIC WORKS 793 OZALID BILLINGS 795 INTERDEPMENTAL CHGES -POLICE I 798 REIMBURSEMENT OTHER DEPARTMENT 799 REIMBURSEMENT OTHER DEPARTMENT I 801 810 SOLIDWASTE SERVICES LAND 820 BUILDINGS 830 IMPROVEMENTS OTHER THAN BUILDI 835 LANDSCAPING 840 EQUIPMENT - NEW 841 OFFICE FURNITURE - NEW 842 FURNITURE OTHER - NEW 843 EQUIPMENT LEASE -PURCHASED 850 EQUIPMENT - REPLACEMENT 851 852 OFFICE FURNITURE - REPLACEMENT FURNITURE OTHER - REPLACEMENT 860 CONSTRUCTION IN PROGRESS 870 BOOKS AND PUBLICATIONS OVER $5 871 ART WORKS 875 LIVESTOCK 880 CAPITAL LEASES 885 CAPITAL LEASE -TELEPHONE EQUIPM 890 DEPRECIATION EXPENSE 891 DEPRECIATION-BLDGS & IMPROV 892 DEPRECIATION -MACH & EQUIPM 899 INSURANCE REIMBURSEMENTS 901 PERSONAL SERVICES 902 CONTRACTUAL SERVICES 903 MATERIALS AND SUPPLIES I 904 HEAT, LIGHT AND POWER 905 INTERGOVERNMENTAL CHARGES 906 907 OTHER CAPITAL OUTLAY 908 TRANSFD.TO ELECTED OFFICERS' R 909 WORKING CAPITAL 910 EDISON 911 DOWNTOWN 912 COCONUT GROVE 913 LITTLE HAVANA 914 FLAGAMI 915 ALLAPATTAH 916 VIRGINIA KEY 917 OPERATING SURPLUS RESERVE MINOR OBJECT EXPENDITURE CODES 918 ONE PERCENT RESERVE 919 PARKING SURCHARGE RESERVE 920 RISK MANAGEMENT RESERVE 925 AID TO GOVERNMENT AGENCIES 928 INTERLOCAL PYMTS. MIA. DADE CO 930 AID TO PRIVATE ORGANIZATION 931 AID -FED REV SH SUPPORTED FY 82 935 IN -KIND EXPENSES 940 OTHER GRANTS AND AIDS 945 LOANS 946 REHABILITATION GRANT AWARDS 947 RENTAL ASSISTANCE 948 DISASTER RECOVERY - OTHER 950 CONTRIBUTION TO GRAL FUND 951 CONTRIITRANSFER TO DEBT SERVIC 952 CONTRIBUTION TO CAP PROJECTS 953 CONTRIBUTION TO ENTERPRISE FUN 954 CONTRIBUTION TO INT SERV FUNDS 955 CONTRIBUTION TO DIRECTOR OFFIC 956 CONTRIBUTION TO SPECIAL REVENU 957 TRANSFERS TO MUNICIPAL USE 958 TRANSFERS TO PUBLIC USE 959 TRANSFERS TO CULTURE & RECREAT 960 CONTRIBUTION TO TRUST & AGENCY 961 TRANSFERS TO TRANSPORTATION 962 TRANSFERS TO SEWER SYSTEMS 963 TRANSFERS TO SOLID WASTE PROJE 965 REFUNDS 966 CONTRIBUTION TO CHP IMPROV FUN 970 CONTRIBUTION TO LEAA GRANTS -P 975 TRANSFER 976 PELIMINARY EXPENSE DISTRIBUTIO ' 978 BUDGET ADJUSTMENTS 980 ADVANCES 985 DEPRECIATION 986 LOAN REPAYMENTS 987 9/30/86 FUND BALANCE IN PROD. 988 ACCRUALS 989 EXPENSES APPLICABLE TO PRIOR Y 990 OTHER NON -OPERATING 991 LOAN EXP-LIQ OF EXISTING MORTG 992 LOAN EXP-RECORDING FEES 993 LOAN EXP-PROPERTY INSURANCE 994 LOAN EXP-ESCROW ACCT TAXES AND 995 LOAN EXP-OTHER 996 BUDGET RESERVE 997 9/30/86 FUND BALANCE IN PROD. 998 9/30/86 FUND BALANCE IN PROD. 999 UNASSIGNED TITLE .1 f I I 11 I I MINOR OBJECT REVENUE CODES 001 TAXES REAL CURRENT 002 TAXES PERSONAL CURRENT 003 RESERVE -LOSSES -REAL CURRENT 004 RESERVE -LOSSES -PERSONAL CURRENT 005 RESERVE -FOR CASH DISCOUNTS 006 RESERVE -FOR TAX EXEMPTIONS 007 TAX PENALTY PRIOR -REAL 008 GAIN/LOSS INVESTMENTS 009 FED PAYMENT IN LIEU OF TAX-GRAL G 010 FED PAYMENT IN LIEU OF TAX-WILDLI 011 FED PAYMENT IN LIEU OF TAX -OTHER 612 STATE PAYMENT IN LIEU OF TAXES 013 LOCAL GOVERNMENT PAYMENT IN LIEU OF TAXES 014 HOMESTEAD EXEMPTION FUND 015 AUTO POUND 016 SERVICE CHARGES - SOLID WASTE 017 OTHER SERVICE CHARGES AND FEES-SP F 018 SERVICE CHARGES - POLICE 019 L D CALLS COMMUNICATIONS - REFUND 020 COIN PHONES -COMMISSION 021 IDENTIFICATION PROGRAM - OUTSIDE 022 OTHER POLICE SERVICES 023 POLICE ACCIDENT REPORTS 024 PUBLIC WORKS MISCELLANEOUS 025 LINE & GRADE SURVEY 026 ENGINEERING - PUBLIC WORKS -SALE OF MA 027 STANDARD CONTRACT DOCUMENTS 028 PLAT CHECKS 029 OZALID CHARGES 030 COVENANT FEES 031 EXCAVATION UTILITIES 032 HIGHWAY REPAIRS -PUBLIC WORKS 033 SIDEWALK CUTS & REPAIR - PUBLIC WORKS 034 HENDERSON PARK TENNIS PERMITS 035 MOORE PARK TENNIS CLINIC 036 PERSONNEL & MISC. - RECREATION 037 MARINE STADIUM SAILING CLASS 038 LIGHTS - LINES 039 LABOR SHOWMOBILE 040 CONCESSIONS 041 MISCELLANEOUS FEES - LEISURE SERVICE 042 RENTAL 043 CLASS - FEES 044 POOLS 045 CABANA RENTALS 046 SALE OF AMMUNITION 047 CHAUFFEUR REGISTRATION 048 REIMBURSEMENT LOST PROPERTY 049 PARKS CEMETERY CHARGES 050 TAXI AND FOR -HIRE 051 TELEPHONE FRANCHISE 052 GAS FRANCHISE 053 BUSINESS -LICENSE 054 BUSINESS -LICENSE -PENALTY 055 BUSINESS -LICENSE -EXEMPTIONS 056 OCCUPATIONAL LICENSES -TRANSFER FEE 057 OCCUPATIONAL LICENSES -METRO 058 BOILER INSPECTION I MINOR OBJECT REVENUE CODES 059 ELEVATOR INSPECTION 060 ELECTRICAL INSPECTION 061 ZONING CERTIFICATE USE & OCCUPANCY 062 BUILDING INSPECTION 063 PLUMBING INSPECTION 064 SEWER CONNECTION PERMITS 065 ZONING ACCESSORY PERMITS 066 MISCELLANEOUS PERMITS 067 STOCKADE 068 LIBRARIES 069 JAMES MEDICAL CENTER 1 070 071 RENTAL PROPERTIES CONTRIBUTION FROM SINKING FUND - EXCISE TAX 072 ANTIRECESSION FISCAL ASSISTANCE-F 073 PUBLIC LAW 92-500 074 STATE OF FLA SHARING 075 STATE OF FLA MOBILE HOME LICENSE 076 STATE OF FLA CIGARETTE TAX 077 BUSINESS LICENSE - LIQUOR 078 STATE OF FLA - FIRE INSURANCE PREMIUM TAX 079 STATE OF FLA-CASUALTY INS PREMIUM 080 WATER & SEWER - SECT.111-3-22-19 081 WATER & SEWER - SECT.111-3-22-19 082 WATER & SEWER - SECT.111-3-22-19 083 PENSION - METRO WATER & SEWERS 084 METRO COURT - FINES & FORFEITURE 085 METRO COURT - FINES & FORFEITURE 086 EMERGENCY MEDICAL SERVICE 087 METRO-DADE COUNTY CONTRACT -PUBLIC 088 METRO-DADE COUNTY CONTRACT -PUBLIC 089 OTHER CONTRIBUTION AND DONATIONS 090 PHOTOCOPY SERVICES 091 SERVICE CHARGES REPRODUCTION OTHERS 092 PLANING DEPARTMENT REPORTS 093 POLICE POLYGRAPH - ID PROGRAM 094 INTEREST ON INVESTMENT 095 INTEREST ON LOT CLEARING LIENS 096 INTEREST ON DEMOLITION 097 FIRE FLOW INSPECTION 098 INFLAMMABLE LIQUIDS INSPECTION 099 STANDPIPE PRESSURE TEST 100 FIREWORKS PERMIT 101 ASSEMBLY PERMIT 102 SALE OF PHOTOGRAPHS 103 SALE OF FIRE REPORTS 104 105 EXPLOSIVE, PERMITS PUBLIC HEARING FEES - PLANNING BOARD 106 SALE OF SIGNS LOT CLEARING 107 SALE OF PERMITS LOT CLEARING 108 109 MICROFILM CHARGES - BLDG & ZONING CITY CHARTERS & CODES - PURCHASING 110 SALE OF ATLASES - PLANNING BOARD 111 SALE OF EQUIPMENT 112 UNCLAIMED MONEYS 113 SALVAGE 114 LOT CLEARING ADMINISTRATIVE COST 115 SERVICE CHARGES - GENERAL GOVERNMENT 116 LOT CLEARING - PRIOR YEAR 117 LOT CLEARING - CURRENT YEAR MINOR OBJECT REVENUE CODES 118 DEMOLITION 119 PRIOR YEAR 120 REIMBURSEMENT CURRENT YEAR EXP. DEMOLITION 121 BOXING & WRESTLING ADMISSION - T 122 BOXING & WRESTLING PERMITS 123 BICYCLE REGISTRATION 124 BENCH PERMITS 125 DISCOUNT - PURCHASES 126 REIMBURSEMENT PRIOR YEAR EXPENSES 1 127 FINANCE CHARGES ASSESS LIENS 128 ENGINEERING REVENUE TFR. IN -GOB 129 ENGINEERING REVENUE TFR.IN OTHER 130 UTILITY SERVICE. TAX - ELECTRICITY 131 UTILITY SERVICE TAX - TELEPHJTELEPHONE 132 UTILITY SERVICE. TAX - GAS 133 UTILITY SERVICE TAX - WATER 134 UTILITY SERVICE TAX - FUEL OIL 135 INTEREST ON INVESTMENTS 136 INTEREST ON ASSESSMENT LIENS 137 CONTRIBUTION FROM OTHER FUNDS 138 DISCOUNTS -PURCHASE 139 REIMBURSEMENT PRIOR YEAR EXPENDITURES 140 TRANSFER FROM COMMUNITY DEVELOPMENT 141 SALE OF BONDS 1 142 EDA GRANT PROCEEDS 143 MISCELLANEOUS 145 RENTAL STADIUMS ONLY 146 EQUIPMENT RENTAL 147 GOLD CUP REGATTA 148 CONTRIBUTION FROM SPORTS & EXHIBITION. AUTHORITY 149 ELEVATOR PERMITS 150 MECHANICAL PERMITS 151 DRYLAND BOAT STORAGE 152 PRIOR YEARS 153 154 MISCELLANEOUS SERVICE CHARGES RENTAL - AUDITORIUMS ONLY 155 LAND USE REVIEW 156 EVENT PARKING 157 MISC. PERSONNEL - STADIUMS ONLY 158 ORANGE BOWL CLASSIC 159 CONCESSIONS 160 RENTAL GATE 14 161 UTILITIES ' 162 CERT. CONY. AND MEC. 163 TICKET BOOTH RENTAL 164 DOCKAGE 165 PLAN REVIEW 166 ANNEX 167 VENDING MACHINES 168 CART RENTALS 169 GREEN FEES 170 PRO SHOP 171 ANNUAL MEMBERSHIPS 172 173 GOLF CART USE TAX SPECIAL GOLF PACKAGE 174 DRIVING RANGE 175 REPLACE SALE OF CARS 176 OPERATING 177 REPLACEMENT 'I �7 1 MINOR OBJECT REVENUE CODES 178 RENTAL 179 SALVAGE 180 LIABILITY INSURANCE 181 MOTOR POOL 182 REPLACEMENT RESERVE 183 LABOR CHARGES 184 MATERIAL CHARGES 185 PROPERTY MAINTENANCE 186 INTERGOVERNMENTAL 187 OUTSIDE 188 PRINT SHOP - QUICK COPY 189 PRINT SHOP 190 GENERAL FUND 191 STATIONERY STOCK 192 CONTRIBUTION FROM SP&A 193 CONTRIBUTION FROM GENERAL FUND. 194 HARD CASH MATCH -CONTRIBUTION FROM SP&A 195 U S DEPT. OF LABOR 196 US DEPT. OF H U D - PRIOR YEAR REVENUE 197 198 LEAA-FEDERAL 199 U.S. DEPT. OF INTERIOR 200 NATIONAL ENDOWMENT OF ARTS 201 H.E.W. 202 FINE ARTS COUNCIL OF FLA. 203 FLA. DEPT. OF HEALTH & REHABILITATIVE SERVICES 204 NATIONAL COMMITTEE ARTS FOR HANDICAPPED 205 FLA. DEPT. OF COMMUNITY AFFAIRS 206 FLA. DEPT. OF EDUCATION 207 COMMUNITY SERVICES ADMINISTRATION 208 DAY CARE FEES 209 THIRD PARTY RECOVERY 210 SPECIAL DISABILITY FUND 211 WITNESS FEES 212 CONTRIB. FROM EMPLOYEES -GROUP INSURANCE 213 CONTRIB. FROM DEPTS.-GROUP INSURANCE 214 CONTRIB. FROM RETIREES -WORKERS COMP 215 SALARY RECOVERY 216 DOCKAGE WATSON ISLAND 217 CREATIVE EXPERIENCE 218 FEDERAL GENERAL REVENUE SHARING 219 CERTIFICATE OF PARTICIPATION 220 PENSION - STATE OF FLORIDA 221 PENSION - METRO COURTS 222 MUNICIPAL FUEL TAX 223 PUBLIC RIGHT OF WAY CLEANING FEE 224 SPECIAL EVENT 225 ENGINEERING SERVICES 226 MISCELLANEOUS - ENGINEERING 227 BOATING SAFETY COURSE 228 EXCESS COLLECTION FEES 229 FP & L FRANCHISE 230 DODGE ISLAND FRANCHISE 231 ENVIRONMENTAL PERMITS 232. DADE COUNTY SCHOOL BOARD 233 MIAMI DADE WATER & SEWERS 234 METRO DADE -CITY CONTRACT 235 OFF-STREET PARKING 236 DOWNTOWN DEVELOPMENT 1 0 0 MINOR OBJECT REVENUE CODES 237 ORANGE BOWL ADMIN. O.H. 238 G.O. BONDS MARKETING 239 G.O. BONDS ADMIN. O.H. 240 LAW DEPT. (PARK BOND FOR COND) 241 CONFERENCE & CONVENTION BOND FUND ' 242 MIAMI INTERNATIONAL FOLK FESTIVAL 243 FEDERAL GRANTS & BOND FUNDS 244 CARRYOVER FUND BALANCE 245 COMMISSION ON TAX SALES 246 ANTICIPATED SALARY SAVINGS 247 FORFEITED FUNDS 248 249 DISCOUNT DADE COUNTY COMPLIANCE F CONVENTION CENTER REVENUE BOND INTEREST 250 POLICE ESCORT 251 TRAINING 252 BUILDING CODE ENFORCEMENT SECTION ' 253 INTEREST ON C. 0. P. 254 BAD CHECKS WRITTEN -OFF 255 EVENTS INS & ADMINISTRATIVE COSTS 256 COMMITMENT FEES - SINGLE FAMILY 257 COMMITMENT FEES - MULTIFAMILY 258 APPLICATION FEES -SINGLE FAMILY 259 APPLICATION FEES -MULTIFAMILY 260 SURPLUS LANDS 261 OTHER LAND SALES 262 SURPLUS BUILDING SALES 263 264 OTHER BUILDING SALES PROPERTY SALE 265 BILLINGS TO DEPARTMENTS 266 ORANGE BOWL COMMITTEE BOND REDEMPTION 267 OTHER INSURANCE PROCEEDS 268 RESTITUTION MONEY 269 LOT CLEARING AND DEMOLITION 270 RAPID TRANSIT - COUNTY GRANT 271 CONTRIBUTION FROM GRANTS - GROUP INS 272 RECOVERY OF SUPPLEMENTAL DISABILITY 273 COLLECTION FOR SPECIAL EVENTS 274 UNITED STATES DEPT. OF AGRICULTURE 275 UNITED STATES TRAVEL SERVICE 276 CURRENT REAL TAX PENALTY 277 CURRENT PERSONAL TAX PENALTY 278 REAL DELINQUENT TAX IN EXCESS OF REC 279 PERSONAL DEL TAX IN EXCESS OF REC 280 MIAMI CAPITAL DEVELOPMENT INC. (CAREY TECH) 281 FOP ANNUAL PHYSICALS - REIMBURSEMENT 282 JURY DUTY FEES 283 TAXES REC REAL DEL 284 TAXES REC PERSONAL DEL 285 CONTRACTORS LICENSE METRO 286 CONTRACTORS OCCUPATIONAL LICENSE 288 CONTRIBUTION FROM BOND FUNDS 289 SECOND DOLLAR TRAINING STATE 290 STRESS CONTROL STATE OF FLA 291 TRADE FAIR OF AMERICAS - DADE COUNTY 292 FLA DEPT. OF NATURAL RESOURCES 293 1989 ORANGE BOWL TICKETS - CITY 294 PROCEEDS FROM LOAN I 295 CONTRIBUTION FROM GRANTS - GROUP INS I 1 171 u 1 11' L MINOR OBJECT REVENUE CODES 296 CONTRIBUTION FROM GRANTS - WORKERS COMP 297 RENTAL PROP - M STEVENS 298 RENTAL PROP - SHIP STORE 299 RENTAL PROP - ADVENT. YACHT 300 RENTAL PROP - GARCIA BROS 301 RENTAL PROP- L N COMMERCIAL LAUNDRIES 302 RENTAL PROP - SEMINOLE 303 LABOR - OTHER 304 US DEPT. OF STATE - AID 305 RECOVERY FOR CORPORATION OVERC 306 ASSESSMENT LIEN 307 INTEREST ON ASSESSMENT LIEN 308 POLICE OVERTIME SALARY REFUND 309 CONTRIBUTION FROM UTILITY SERVICE TAX 310 CONTRIBUTION FROM OTHER GOUTS - DADE COUNTY 311 SOLID WASTE LATE PAYMENT PENALTY 312 STATE OF FLA DEPT. OF ENVIRONMENTAL PROTECTION 313 ABANDONED PROPERTY 314 POLICE - INSTRUCTOR ROSTER REIMBURSEMENT 315 INSULATION PERMITS 316 EMPLOYEES SERVICE AWARDS 317 KENNEDY FOUNDATION 318 US DEPT.OF HUD-H 0 DAG 319 SOLID WASTE FEES - PENALTIES 320 US DEPT. OF ENVIRONMENTAL PROTECTION A 321 SUNSHINE STATE SECONDARY LOAN PO 322 CONSTRUCTION TRADES QUAL BOARD ADMIN CMPLT F 323 INTEREST ON REHAB. LOAN D 324 PEPPER FOUNDATION GRANT 325 U.S. DEPARTMENT OF STATE 326 DEFENSIVE DRIVING CLASSES - FIRE 327 OTHER SURPLUS SALE 328 FLA. HIGHWAY SAFETY COMMISSION 329 CITY CLERK - QUALIFYING FEES 330 SOLID WASTE FEE - RESIDENTIAL ACCOUNTS 331 SOLID WASTE FEE - COMMERCIAL ACCOUNTS 332 FLA DEPT. OF COMMERCE 333 OPERATING REVENUE GRANTS 334 PROPERTY & LIAB INSURANCE CHARGED TO DEPARTMENTS 335 RECOVERY OF DAMAGE TO CITY PROPERTY 336 DADE COUNTY COMMUNITY ACTION AGENCY 337 CONTRIBUTION TO CITY MANAGER PENSION 338 DISABILITY PAY PREMIUM 339 US DEPT. OF H U D 340 CASHIER OVERAGE 341 BURGLARY AND ROBBERY ALARM ORD 342 CONTRIBUTION FROM CAPITAL PROJECT 384001 343 CONTRIBUTION FROM CAP2, CAP3 344 POLICE ID TO DEPARTMENTS 345 CONTRIBUTION FROM CAP. PROD. INTEREST 346 CONTRIBUTION FROM CAPITAL PROJECT 347 CREATIVE EXPERIENCE 348 METRO - DADE TOURIST BED TAX 349 OTHER PUBLIC AND PRIVATE CONTRIBUTIONS 350 TRAFFIC PERMIT FEES 351 ADMINISTRATIVE SURCHARGE -OFF DUTY 352 FIRE CODE INSPECTION FEES 353 COST ALLOCATION PLAN 354 INTEREST PROPERTY UNIT MONEY li n 1 1 L. 1 MINOR OBJECT REVENUE CODES 355 CONTRIBUTION FROM SELF INSURANCE 356 CONTRIBUTION FROM TRUST AND AGENCY FUND 357 CITY CLERK REIMBURSEMENT ORDINANCES 358 TENNIS FEES 359 TOWING ADMIN. CHARGES 360 CRIMINAL JUSTICE INSTITUTE 361 BASKET SALE - POOLS 362 CONTRIBUTION FROM ENTERPRISE FUND 363 CONTRIBUTION FROM INTERNAL SERVICE FUND 364 SALE OF CONFISCATED PROPERTY 365 PREMIUM ON SALE OF BONDS 366 SALE OF FILL 367 POLICE SPECIAL INVESTIGATIONS -REIMBURSEMENT 368 CONTRIBUTION FROM DEPTS-UNL MAJOR MEDICAL 369 CONTRIBUTION FROM EMPLOYEES-UNL MAJOR MEDICAL 370 CONTRIBUTION FROM GRANTS - PENSION 371 CONTRIBUTION FROM FED REVENUE SHARING 372 OTHER MISCELLANEOUS S 373 STATE OF FLA FUEL TAX REFUND 374 RECOVERY OF INDIRECT OVERHEAD 375 CONTRIBUTION FROM DEPTS. - PENSION 376 RENTAL PROPERTY - COCONUT GROVE S. 377 COMMUNITY AFFAIRS GRANT 378 METRO-DADE RESORT TAX 379 INTEREST INCOME - OTHER 380 CONTRIBUTION FROM STORM SEWER GOB FUNDS 381 CONTRIBUTION FROM SANITARY SEWER GOB FUNDS 382 CONTRIBUTION FROM POLLUTION GOB FUNDS 383 CONTRIBUTION FROM POLICE GOB FUNDS 384 CONTRIBUTION FROM PARKS GOB FUNDS 385 CONTRIBUTION FROM HIGHWAYS GOB FUNDS 386 CONTRIBUTION FROM FIRE GOB FUNDS 387 CONTRIBUTION FROM SIDEWALK GOB FUNDS 388 CONTRIBUTION FROM REVOLVING GOB FUND 389 CONTRIBUTION FROM DEPTS. WORKERS COMP 390 DIVIDEND ON LIFE AND AD&D 391 REFUND OF UNEMPLOYMENT COMP 392 FEMA-CUBAN REFUGEES - ORANGE BOWL 393 TRANSFER FROM PAN AMERICAN- JLK CONST 394 MARITIME ADMIN.-US DEPT. COMMERCE 395 IN -KIND COSTS 396 DOCKAGE LONG TERM 397 DOCKAGE TRANSIENT 398 DOCKAGE COMMERCIAL 399 DOCKAGE SAILBOAT RENTAL 400 PENALTY FOR DELINQUENT ACCOUNTS 401 DOCKAGE DISCOUNTS-20% RESIDENCE 402 ACCRUED FROM GRANTS 403 CABLE TV LICENSE PROPOSAL DEPOSIT 404 NATIONAL ENDOWMENT OF HUMANITIES 405 PARKING DECALS 406 INTEREST INCOME -CAPITAL PROJECTS 407 DADE SAVING CHANGE ORDERS 408 CONTRIBUTION UNEMPLOYMENT COMP 409 US DEPT. OF HEALTH & HUMAN SERVICES 410 LICENSE PROCESSING FEES 411 CABLE TV LICENSE FEE 412 LEASES - MIAMARINA 413 LEASES - WATSON ISLAND �l n g MINOR OBJECT REVENUE CODES 414 LEASES - MARINE STADIUM 415 BILLINGS TO COMMUNITY DEVELOPMENT 416 BILLINGS TO OTHER GRANTS 417 BILLINGS TO PARKS FOR PEOPLE 418 STATE OF FLA. - DEPT. OF REVENUE 419 DOCKAGE - USERS SURCHARGE 420 CONTRIBUTION FROM DEPTS.-WORKERS COMP 421 CONTRIBUTION FROM RETIREES - LIFE INS 422 RENTAL - MEETINGS/SEMINAR ROOMS 423 MISCELLANEOUS - CONVENTION CENTER 424 RENTAL -EXHIBITION HALL 425 DEDUCTION FOR MONEY MANAGERS F 426 URBAN MASS TRANSIT ADMINISTRATION (UMTA) 427 CODE ENFORCEMENT PENALTY 428 PROCEEDS PUBLIC HOUSE ACQUISITION DADE 429 FLA DEPT. OF LAW ENFORCEMENT 430 BAYFRONT PARK BANDSHELL AREA P 431 GARAGE PENALTY PAYMENTS BY MCA 432 FLA HISTORICAL PRESERVATION TRUST FUND 433 CITY OVER CONTRIBUTIONS 434 LIFE INSURANCE CITY CONTRIBUTION 435 SPECIAL EVENTS LICENSE 436 CONTRIBUTION FROM SPECIAL REVENUE FUND 437 PARKING FACILITIES 438 U.S. DEPARTMENT OF EDUCATION 439 HALF CENT SALES TAX 440 PROPERTY INSURANCE CHARGE TO GRANT 441 PARKING RENTAL 442 HOTEL DEVELOPER: PROMOTIONAL 443 RENTAL - AIR RIGHTS 444 INTEREST INCOME - RESERVE ACCOUNT 445 INTEREST INCOME - SUPPL. 446 CONTRIBUTION FROM DEBT SERVICE 447 CONTRIBUTION FROM DEBT SERVICE M U S T 448 FLA DEPT. OF TRANSPORTATION 449 FLA DEPT. OF NATURAL RESOURCES LAND ACQUISITION 450 GAIN ON DISP OF PROPERTY 451 RENTAL PROPERTY - CONVENTION CENTER BASE RENT 452 CONTRIBUTION FROM GRANTS - UNEMPLOYMENT COMP 453 SALE OF MAPS & PUBLICATIONS 454 COCONUT GROVE STREET LIGHT 455 INTEREST INCOME ON COCONUT GROVE STREET 456 SIGN PERMITS 457 LANDSCAPE PERMITS 458 FLA DEPT. OF COMMERCE 459 FLA DEPT. OF ENVIRONMENTAL REGULATION 460 SPECIAL INSPECTIONS 461 ZONING CERTIFICATE OF USE & OCCUPANCY 462 ACCESSORY USE CERTIFICATE - RENEWAL 463 MISC. PERSONNEL -AUDITORIUMS 464 CLASS C SPECIAL PERMITS 465 MAJOR USE SPECIAL PERMITS 466 US DEPT. OF TRANSPORTATION (DOT) 467 FEDERAL SHARING 468 MUST 469 ENTERPRISE FUND 470 GAS INSPECTION PERMITS 471 AIR CONDITIONING PERMITS 472 ENERGY CONSERVATION INSP. PERMIT r F 1� Il 1 MINOR OBJECT REVENUE CODES 473 LOCAL OPTION GAS TAX 474 RENTAL PROP. MCC BASE RENT - HOT 475 CONTRIBUTION FROM CABLE TV LICENSE 476 ELEVATOR PERMIT KEY BOX FEE 477 CABLE TV FRANCHISE FEE 478 HOT & CHILLED WATER - HOTEL DEVE 479 HOT & CHILLED WATER - U OF M 480 FIRE FIGHTERS SUPP COMPENSATION 481 TRANSFER FROM CDBG 482 TRANSFER FROM CDBG-UMTA MATCH 483 METRO-DADE - FIRE RESCUE CONTRACT 464 KNIGHT FOUNDATION 485 FL. WATERWAYS ASSISTANCE PROGRAM 486 CITY/ DDA MEMO OF AGREEMENT 487 REBATE ON MUNICIPAL VEHICLES 488 CONTRIBUTION FROM OB ENT FUND ORD# 98 489 CONTRIBUTION FROM FUND EQUITY ORD# 98 490 EMERGENCY VEHICLE ZONE INSPECTION FEE 491 LOCAL OPTION RESORT/TOURIST DEVELOPMENT TAX 492 FIRE INS PREMIUM TAX - FIRE 493 CASUALTY INS PREMIUM TAX - POLICE 494 TRASH CITATION 495 TRASH LIEN 496 FP & L FISCAL YEAR 86 497 PRIOR YEAR TRANSFER-CDBG 498 PRIOR YEAR TRANSFER - CDBG UMTA MATCH 499 TEMPORARY CERTIFICATE OF OCCUPANCY 500 TAXES REAL CURRENT DELINQUENT 501 TAXES PERS. CURRENT DELINQUENT 502 CDBG LOANS - RETURN OF PRINCIPAL 503 CONTRIBUTION FROM RETIREES -GROUP IN 504 C D B G NO DRAWDOWN ACCRUALS 505 U S DEPT. OF COMMERCE 506 METROPOLITAN DADE COUNTY 507 LIEN SEARCH FEES 508 STOP LOSS RECOVERY 509 SCHOOL CROSSING GUARD 510 CLASS A 511 CLASS B 512 POLICE ID TO DEPARTMENTS 513 FIRE FALSE ALARM ORD #0073 514 INTEREST ON SOLID WASTE DELINQUENT A/C 515 COMPREHENSIVE PLAN AMENDMENT F 516 CONTRIBUTION FROM DEPT.-DENTAL 517 PREMIUM FROM EX EMPLOYEES -COBRA 518 PREMIUM FROM RETIREES - HMO 519 PREMIUM FROM EMPLOYEES-L.O.A. 520 HCB APPEARANCE FEE 521 CITY COMMISSION APPEAL FEE 522 HEARING BOARD APPLICATION REVI 523 $0.50 TICKET SURCHARGE 524 $0.75 TICKET SURCHARGE 525 $1.00 TICKET SURCHARGE 526 SIDEWALK CAFE PERMITS 527 WATERFRONT IMPROVEMENTS PERMIT 528 PUBLIC WORKS - SALE OF DOCUMENT 529 HAULERS PERMIT FEE 530 RADON GAS TRUST FUND COMMISSION 531 TRANSPORTATION MITIGATION FEE 1 H fl 1 MINOR OBJECT REVENUE CODES 532 AIR QUALITY FEE 533 DRI/MASTER PLAN RECOVERY FEE 534 ADMINISTRATION FEE 535 IMPACT BOARD FEES 536 ZONING VIOLATION LETTERS 537 NEW PORT BRIDGE LAND SALE 538 FIRE - CERTIFICATE OF USE RENEWALS 539 E9 SYSTEM SERVICE FEES 540 GAIN ON SALE OF INVESTMENTS 541 FLA. DEPT. OF STATE 542 INTEREST-'88 SALE'84 POLICE 543 INTEREST - '88 SALE '84 STORM 544 INTEREST-'88 SALE'80 SANITA 545 INTEREST -'88 SALE '80 HIGHWAY 546 INTEREST -'88 SALE '8 FIRE 547 INTER -OFFICE PAPER RECYCLING 548 TELECOMMUNICATIONS RIGHT OF WAY FEE 549 STORMWATER UTILITY FEE 550 RECOVERY OF GRANT AUDITS 551 TELECOMMUNICATIONS. PUBLIC RIGHT OF WAY FEE 552 REIMBURSEMENT CURRENT YEAR EXP. - OTHER 553 SO. FLA. WATER MGT. DISTRICT 554 TRANSFERS FROM CD FOR ADMIN. EXPENSES 555 CODE ENFORCEMENT ADMIN. FEE 556 IAFF FOR RUN OUT CLAIM 557 RENTAL REHAB. LOAN REPAYMENTS 558 RENTAL REHAB. ADMIN. REIMBURSEMENT. 559 SECT. 8 HOUSING ASSISTANCE PAYMENTS 560 SECT. 8 ONGOING ADMIN. EXPENSES REIMBURSEMENT 561 INTERNATIONAL TRADE CONFERENCE FEE 562 SECT. 8 PRELIM. ADM. EXPENSES REIMBURSEMENT 563 STATE/FLA. DIRECT APPROPRIATION FY' 564 GUARANTEE ENTITLEMENT REVENUE BONDS. 565 SOLID WASTE FORECLOSURES 566 PLEDGE FROM STATE REVENUE SHARING 567 S.O.B. GUARANTEED ENTITLEMENT - 198 568 LD COMMISSION/PUBLIC TELEPHONE 569 CRACK TASK FORCE PROGRAM INCOME 570 INTERIM PROPRIETARY FEES ORD 1060 571 ORD. 10596-ALARM SYSTEM INSPECTIONS 572 ORD. 10596- REINSPECTION FEES 573 METRO-DADE OVERTOWN URBAN INITIATIVE PROJECT 574 PROCEEDS FROM SALE OF LAND 575 TAX ANTICIPATION NOTES 576 MISC. - FIRE DEPT. 577 PLAN CHECKING FEE 578 RIGHT-OF-WAY USE PERMIT 579 ORD. 10472-STATE OF FLA-DEPT. O 580 OTHER LOANS RETURN OF PRINCIPAL 581 INTEREST ON OTHER LOANS 582 SOUTH FL. INFRASTRUCTURE FUND 583 DADE CULTURAL AFFAIRS COUNCIL 584 SPRINKLER SYSTEM INSPECTION 585 METRO-DADE DEPT. OF JUST. ASSISTANCE 586 STATEIFLA DIRECT APPROPRIATION. FY'9 587 WORKERS RECOVERY 588 CONTRIBUTION - CITY LIFE/AD&D/ADMIN. 589 FIRE SAFETY PERMIT FEES 590 CONSTRUCTION SERVICES 1 0 0 MINOR OBJECT REVENUE CODES 591 CONTRIB. FROM OFF-STREET PARKING 592 FIRE INS PREMIUM TAX - FIRE 593 CASUALTY INS PREMIUM TAX - POLICE 594 SETTLEMENT OF WATER & SEWER 595 CONTRIBUTION FROM G S A ' 596 CONTRIBUTION FOR LAW DEPT. SERVICES 597 U.S. DEPARTMENT OF JUSTICE 598 ADMIN. FEE - FIRE (ORD. 10237) 599 ADMIN. FEE - 600 EDISON RESIDENTIAL. P.362100 601 EDISON NON-RESIDENTIAL. P.3620 602 ALLAPATTAH RESIDENTIAL P.35910 603 ALLAPATTAH NON-RESIDENTIAL P.359100 604 DOWNTOWN RESIDENTIAL P.361100 605 DOWNTOWN NON-RESIDENTIAL P.361100 606 VIRGINIA KEY RESIDENTIAL P.365100 607 VIRGINIA KEY NON-RESIDENTIAL P.36510 608 LITTLE HAVANA RESIDENTIAL P.364100 609 LITTLE HAVANA NON-RESIDENTIAL P.364100 610 SOUTH FLA INFRASTRUCTURE FUND 611 CAPITAL IMPROVEMENT FUND INTEREST INCOME 612 COCONUT GROVE RESIDENTIAL P.360100 613 COCONUT GROVE NON-RESIDENTIAL P.360100 614 FLAGAMI RESIDENTIAL P.363100 615 FLAGAMI NON-RESIDENTIAL P.363100 616 CITYWIDE RESIDENTIAL P.366100 617 CITYWIDE NON-RES. P.366100 618 RESIDENTIAL IMPACT FEE 619 U.S. ARMY CORPS OF ENGINEERS 620 NON-RESIDENTIAL IMPACT FEE 621 622 E9 SYSTEM FEE - RECURRING FEE E9 SYSTEM NON -RECURRING FEE 623 FUTURE SALE OF BONDS 624 BILLINGS TO C.I.P. 625 PUBLIC SERVICE TAX ORD-10263 626 CABLE TV THEFT FINES 627 1991 SALE'81 FIRE 628 CONTRACTORS ANNUAL FEE 629 IMPACT FEE ADMINISTRATION 630 COMMERCIAL DRIVE LICENSE S/T 631 BILLINGS TO GENERAL FUND 632 BILLINGS TO SPECIAL REVENUE FUND 633 BILLINGS TO INTERNAL SERVICE FUND 634 BILLINGS TO ENTERPRISE FUND 635 BILLINGS TO TRUST & AGENCY FUND 636 RTC PREQUALIFICATION FEE 1 637 NUISANCE ABATEMENT BOARD FINES 638 RESTITUTION REVENUE 639 FEMA - HURRICANE ANDREW REIMBURSEMENT. 640 641 CONTRIBUTION FROM GUAR ENTITLEMENT D.S 'SALARY RECOVERY/INSPECTIONS 642 TICKETING - ADMINISTRATIVE FEE 643 TICKETING - FINES - CEB 644 TICKETING - FINES - ARCV 645 CONTRIBUTION FROM B & Z ENTERPRISE FUND 646 INSURANCE PROCEEDS - HURRICANE ANDREW 647 KEY BISCAYNE - CITY CONTRACT 648 FEMA LOAN 649 CONTRIBUTION FROM O.B. GUAR ENTITLEMENT FUND i� 1 MINOR OBJECT REVENUE CODES 650 SUMMER CAMP FEES 651 PAY TELEPHONE PERMITS 652 CHILD SUPPORT DEDUCTION FEE 653 HURRICANE ANDREW STATE OF FLA. EXP. REIMBURSEMENT 654 1994 FIN. SOURCES - C.P. PROCEED 655 FLA. DEPT, OF AGRICULTURE 656 NEWSRACK PERMIT FEES 657 STORMWATER UTILITY FEE - COUNT 658 PAWN SHOP YEARLY FEE 659 LOCAL OPTION GAS TAX 3 CENTS 660 STATE OF FLA. ECONOMIC GRANT 661 FEMA/USAR GRANT AWARD 662 FIND FY96-97 WATERWAYS ASSISTANCE PROGRAM 663 SECURITY GUARD TAXING DISTRICT 665 MIAMARINA RETAINED EARNINGS 668 HURRICANE ANDREW STATE OF FLA. REV. LOSS 669 HURRICANE ANDREW STATE OF FLA. REV LOSS I 670 DINNER KEY RETAINED EARNINGS 671 FEMA - HURRICANE ANDREW REIMBURSEMENT - EQUIPMENT 672 ZONING REVIEW FEES 673 FLA. SUPER ACT REIMBURSEMENT 674 ALCOHOLIC BEVERAGE APPLICATION FEES 675 FLORIDA BOATING IMPROVEMENT FUND 676 FLOOD VARIANCE FEES WAIVER APP 677 LC COMMISSIONS/MCI 678 NATIONAL HISTORICAL. PUBLIC RECORDS COMMISSION 679 U.S. DEPT. OF JUSTICE FORFEITURE 680 U.S. CUSTOMS FORFEITED PROPERTIES 681 FLA. DIVISION OF CULTURAL AFFAIRS GRANT 682 SUNSHINE STATE SECONDARY LOAN 683 LOAN FROM UTILITY TAX SERVICE PROJECT 684 PROPERTY AND LEASE MANAGEMENT 685 CONTRIBUTION FROM ORANGE BOWL 686 AUTO POUND STORAGE FEE 687 PRIVATE TOWING ADMINISTRATIVE FEE 688 PORTAL TO PORTAL AUTO FEE 689 PAWN SHOP TRANSACTION FEE 690 CONTRIBUTION FROM MIAMI STADIUM 691 CAPITAL PROJECT REVOLVING ACCOUNT 692 FEC RAILROAD GRANT 693 FLORIDA HISTORICAL RESOURCE GRANT 694 DADE COUNTY DEPT. OF ENVIRONMENTAL MGT. 695 CONTRIBUTION-DCM (PEOPLE MOVER) 696 S.O.B SERIES 1995 697 VEHICLE IMPOUNDMENT 698 LAW ENFORCEMENT BLOCK GRANT 700 SENIOR CITIZEN GRANT 701 DEVELOPER FEES 702 INVESTMENT ADMINISTRATION COST 703 CONTRIBUTION FROM OFF-STREET PARKING 704 CONTRIBUTION FROM BOND SALE 705 CONTRIBUTION ENVIRONMENTAL STORMWATER SER. 706 CONTRIBUTION FROM COCONUT GR. TRUST FUND 707 STATE OF FLA. DIRECT APPR-(97) 708 STATE OF FLA. DIRECT APPR.(98) 709 PASSPORT EXECUTION FEES 710 DOCKAGE BOAT SHOW 711 INTEREST AD VALOREM TAXES 712 CONTRIBUTION - FIRE ASSESSMENT FEE r, 1 11 11 I 1 MINOR OBJECT REVENUE CODES 721 FIRE ASSESSMENT FEE 722 LOBBYIST REGISTRATION 723 LOAN FROM PRIVATE DEVELOPERS 724 LOAN FROM F. E. C. 725 F.E.C./UPTOWN DOCKAGE 726 DOCKAGE - PIER THREE 730 U.S. HUD OPEN SPACE LAND PROGRAM 731 US HUD SECTION 108 LOAN 732 CDBG DISASTER RECOVERY ASSISTANCE 733 DADE COUNTY PARKS BONDS 734 96 SAFE NEIGHBORHOOD PARKS BOND 735 U.S. INTERIOR UPARR GRANT 736 CONTRIBUTION FROM OFF-STREET PARKING 737 SAFE NEIGHBORHOOD PARKS GRANT 740 U.S. INTERIOR LAND & WATER CONSERVATION 745 CONTING. RESERVE U.S. INTERIOR 746 CONTRIBUTION NEIGHBORHOOD PARK BOND 747 SUPPL. WASTE FEE ON COMMERCIAL 748 CONSTRUCTION DEBRIS REMOVAL FEE 749 GAIN/LOSS INVESTMENTS 758 US HUD URBAN DEVELOPMENT ACTION GRANT 770 FLA RECREATION DEVELOPMENT ASSISTANCE (FRDAP) 771 FLA COMMUNITIES TRUST GRANT 775 VIRGINIA KEY LANDFILL TRANSFER 786 RICOH CORP. CONTRIBUTION 787 1970 POLLUTION, 1970 SALE 788 NEW WORLD ACTION COMMITTEE 789 STATE OF FLA. COMMUNITY AFFAIRS 790 SBA PARKS & RECREATION DEVELOPMENT PROGRAM 791 1987 SALE-84 POLICE BOND INTEREST 792 1987 SALE-70 HIGHWAY BONDS 793 1987 SALE 1970 HIGHWAY INTEREST 794 1987 SALE'84 STORM SEWER BONDS 795 1987 SALE-'84 STORM SEWER INTEREST 796 S.O.B. SERIES 1986A INTEREST 797 1987 G.O.B. REFUNDING 798 SIDEWALKS G.O.B. 799 SUNSHINE STATE PROCEEDS-GUZMAN BUILDING 800 COMMUNITY DEVELOPMENT PROGRAM INCOME 801 SUNSHINE-GUZMAN BUILDING - INTEREST 802 CONTRIBUTION FROM GREATER MIAMI CONV. & VISITORS BUREAU 803 CONTRIBUTION FROM KELLOGG FOUNDATION 804 FOP MOTORCYCLE MAINTENANCE FEE 805 1995 SALE '80 SANITARY SEWERS 816 CITY MATCHING FUNDS 820 CONTRIBUTION FROM MIAMI-DADE COMMUNITY COLLEGE 835 PRIVATE DEVELOPER CONTRIBUTION 836 1988 SALE '84 POLICE 837 1988 SALE '84 STORM SEWERS 838 1991 SAL'E'80 SANITARY SEWERS 839 1988 SALE'80 ST. & HIGHWAYS 840 1988 SALE'81 FIRE 841 ROUSE MIAMI INC. CONTRIBUTION 843 FLA. LEAGUE OF CITIES BOND POOL 844 SUNSHINE STATE COMM. PAPER 1995 845 FLA. BAY RESTORATION ENHANCEMENT 846 ST. OF FLA TOURISM & ECONOMIC DEVELOPMENT 848 INTEREST ON NEW PORT BRIDGE 849 1970 POLLUTION G.O.B. - INTEREST 0 P, 1 n MINOR OBJECT REVENUE CODES 850 STATE/FLA. DIRECT APPROPRIATION. FY' 851 WILDER FOUNDATION 852 F P & L FRANCHISE 853 MISCELLANEOUS 854 STATE OF FLA. DIRECT APPROPRIATION. FY'96 855 FLA. EMERGENCY MEDICAL SERVICES GRANT M5099 856 INTEREST ON 1980 HIGHWAY BONDS 857 INTEREST ON 1986 HOUSING BONDS 858 DADE COUNTY SEAPORT LAND SETTLEMENT 859 FEC NEW PORT BRIDGE LAND SALE 860 1986 SALE - 1970 POLLUTION GOB 861 INTEREST EARNINGS-1986 BOND IS 862 1970 HIGHWAY G.O.B. 863 1980 HIGHWAY G.O.B. 864 INTEREST 1980 HIGHWAY BONDS 865 STORMWATER UTILITY TRUST FUND 866 1976 FIRE G.O.B. 867 1981 FIRE G.O.B. 868 1987 SALE 1980 HIGHWAY BONDS 869 1987 SALE 1980 HIGHWAY -INTEREST 870 1975/76 SANITARY SEWER G.O.B. 871 1988 SALE'80 SANITARY G.O.B. 872 1987 SALE'80 SANITARY SEWER BONDS 873 1987 SALE'80 SANITARY SEWER INTEREST 874 1976178 STORM SEWER G.O.B. 875 1984 STORM SEWER G.O.B. 877 GOVT CENTER BONDS FR ENTERPRISE F 878 1972 PARKS & RECREATION G.O.B. (PARKS FOR PEOPLE) 880 1970 POLICE G.O.B. 881 1984 POLICE G.O.B. 882 1987 SALE - 1984 POLICE BONDS 883 AFFORDABLE HOUSING - ORD. 10256 884 1976 HOUSING G.O.B. 885 INTEREST ON 1976 HOUSING G 0 B 886 1986 BOND SALE-1980 HIGHWAY 887 INTEREST'86 SALE'80 HIGHWAY 888 1986 BOND SALE - 1980 SANITARY SEWERS 889 INTEREST-'86 SALE '80 SANITARY SEWERS 890 1986 BOND SALE - 1984 STORM 891 INTEREST- 1986 SALE-'84 STORM 892 1986 BOND SALE - 1984 POLICE 893 INTEREST -'86 SALE'84 POLICE 894 1970 POLICE G.O. BOND -INTEREST 895 MORTGAGE REVENUE BONDS 896 1987 S.O.B. REFUNDING 897 MUNICIPAL FUEL TAX 898 INTEREST ON 81 - FIRE FIGHT. PREY G.O.B. 899 LOAN FILING FEES 900 PRINCIPAL-GRAL OBLIGATION BONDS 901 ACCOUNTS REC COLLECTIONS 902 SALES TAX COLLECTION/CHARGES 903 DEPOSITS 904 PREPAYMENTS 905 PRINCIPAL - SPECIAL OBLIGATION BONDS 906 HOUSE MOVING BONDS 907 PERFORMANCE BONDS 908 SEWER CONNECTION BONDS 910 INTEREST -GRAL OBLIGATION BONDS 911 INTEREST -SPECIAL OBLIGATION BONDS MINOR OBJECT REVENUE CODES 912 LEE AND TINA HILLS FUND 932 KNIGHT FOUNDATION CONTRIBUTION ' 944 MIAMI-DADE WATER & SEWER AUTHORITY RE 962 MARINAS RETAINED EARNINGS 963 CONTRIBUTION FROM DINNER KEY MARINA 964 IMPACT FEES 965 MARINA REVENUE BOND FUNDS 966 MATCHING FOR IMPACT FEE EXEMPT 967 INTEREST ON IMPACT FEES 968 FLA COASTAL MANAGEMENT GRANT 975 TRANSFERS 976 IAFF WCSUP 980 ADVANCES 987 STATE/FLA. DIRECT APPROPRIATION. FY' 988 DONATIONS 989 CAPITAL CONTRIBUTIONS 990 OTHER NON -OPERATING 991 FHA FEES 992 LOAN - RECORDING FEES 993 LOAN - PROPERTY INSURANCE 994 LOAN - ESCROW ACCOUNT TAXES AND INS 995 LOAN - OTHER 996 SUNSHINE STATE BOND POOL PROCEEDS 997 S.O.B. SERIES 1986A 998 RENTAL REVENUE BONDS SERIES 19 999 BUDGETED REVENUES 1 1-1 M 0 co 0 0 CASH_ CHECKS TOTAL DATE CITY OF MIAMI DEPARTMENT OF FINANCE CASH RECEIPTS FORM RECEIVED FROM.• Dspwbr-% Mslon Prepared by: Page _ of,_ DESCRIPTIONISOURCE ■■�nnmm�nnn ■�mmnnmm� ■ mnnnnnm� � ■�nnnnnnnm � ■�nnnunmm� � ■ nnmunmm � ■ nnmummn � 111111111 � ■��nmmmmm- � ■ nnmmmm� ■�mnunnnm� ■ nmm�nnnnMENEM� owlm.)ft 0 City of Miami, Florida Community Redevelopment Agency Petty Cash Request Form Employee Requesting Funds: Amount Requested: Budget Code: Explanation: Approval: Date: Date: w on " a" PGM RUP 'N/SC/PO/RPT23 07/01/00 C I T Y DETAILED MONTHLY 9 FISCAL MONTH O F M I A TRANSACTIOF ._ PROJECT RPT OF 06/30/00 RFC:REPORT NO 23 PAGE 23- 327 FUND PROJECT 101 COMMUNITY REDEVELOPMENT AREA 689004 GENERAL OPERATING TBD INDEX CODE R E V OBJ TRN CDE TYP E N U E CHECK INV / BATCH NUM NUMBER S P.O. NO. / CHECK VENDOR JOURNAL N0. DATE NUMBER VENDOR ------__ NAME -------- BUDGET CURRENT MONTH REVENUE CHANGES -------------------- EXPENDITURE ENCUMBRANCES 055011 140 JE 12987 63,249.21- TOTAL MINOR OBJECT 140 0.00 63,249.21- 0.00 0.00 TOTAL INDEX 055011 0.00 63,249.21- 0.00 0.00 TOTAL REVENUES 63,249.21- E X P E N D I T U R E S 550011 001 PI 12927 1,164.01 010 PI 12927 TOTAL MINOR OBJECT 001 0.00 0.00 1,164.01 0.00 - 1,228.37 080 AP 279471 DP- 5818E TOTAL MINOR OBJECT 062300 99000 - 010 EMPLOYEE - 0.00 0.00 1,228.37 25.39 0.00 TOTAL MINOR OBJECT 080 0.00 0.00 25.39 0.00 083 AP DP- 61304 99000 EMPLOYEE 167.01 100 PI 12927 TOTAL MINOR OBJECT 083 0.00 0.00 167.01 0.00 100 PI 12927 93.97 100 PI 12927 16.12 68.91 TOTAL MINOR OBJECT 100 0.00 0.00 179.00 0.00 340 AP 340 AP 340 AP 340 AP 340 AP 340 AP 340 AP 20-4-3 4/00 2000-12/13 118-100-0546-001 118-100-0546-002 118-100-0546-003 118-100-0546-004 118-100-0546-003 30481 36689 01090 01090 01090 01090 01090 J.B. ALHA RENNEE DA AlA EMPLO AlA EMPLO AlA EMPLO AlA EMPLO AIA EMPLO 11500.00 100 100 1, .00 315.00 03.50 375..50 32 3307 .8 TOTAL MINOR OBJECT 340 0.00 0.00 4,047.49 0.00 CITY OF MIAMI COMMUNITY REDEVELOPMENT AGENCY REQUEST FOR OFFICE SUPPLIES Prepared by: Department: CRA Request By: QUANTITY DESCRIPTION TAPE DIPENSERS MMM-C38-BK PACK OF BATTERIES C-DUR PC 1500 YELLOW HIGHLIGHTERS C-FAB 64326 DESK CALENDER AAG-E515-00 POLAROID FILM C-POL 623965 RUBBER BANDS PLY-12385 ROLADEX ROL-66871 DRAWER TRAY C-OIC 21312 BIC PENS C-BIC GSM11-BK HIGHLIGHTER SET C-BIC BLP61-ASST PENS PAP-331-11 (BLUE) PENS PAP-333-11 (BLACK) PENS PAP-332-11 (RED) STAK-ETTE TRAYS ROG 53106—018421-53106 QUICK DIVIDERS SPR 21905 (A-Z) QUICK DIVIDERS SPR 21906 (JAN-DEC) QUICK DIVIDERS SPR 21907 (1-31) FILE FOLDERS LABELS C-AVE 30531 MANILLA FILE FOLDERS -LETTERS C-ESS 752-1/3 MANILLA FILE FOLDERS -LEGAL C-ESS 753-1/3 PAGE TOTAL DAMyDoc\General Office\Requisitions\reg00004.doc Page 9 of 3 a A CITY OF MIAMI . COMMUNITY REDEVELOPMENT AGENCY R,:"F,►:"'"\,}:,t REQUEST FOR OFFICE SUPPLIES Prepared by: Department: CRA Request By: QUANTITY DESCRIPTION INDEX DIVIDER TABS-8 TABS C-AVE 11468 FILE STORAGE BOXES C-FEL 00703 POST -IT (11/2 X2) C-MMM 6539-YW j� POST -ITS (3X3) C-MMM 6549-YW 1� POST -IT (3X5) C-MMM 6559-YW POST -IT (4X6) C-MMM 6609-YW FULL STRIP STAPLERS C-SWI 40501 STAPLES C-OIC 91900 JR LEGAL PADS LETTER LEGAL PADS C-ISN 99986 SMALL PAPER CLIPS C-OIC 99911 LARGER PAPER CLIPS ACC-72580 SCOTCH TAPE C-MMM 810-1 K SMALL BINDER CLIPS C-OIC 99020 MEDIUM BINDER CLIPS C-OIC 99050 LARGE BINDER CLIPS C-OIC 99100 DISKETTES CCS 71100 (100 SET) DESKJET/ DESKJET C-HEW 51626A (BLACK) STYLEWRITER BLACK C-HEW 51645A (BLACK) ECONO/STOR FILE C-FEL 00704 (LETTER) PAGE TOTAL iii DAMyDoc\General Office\Requisitions\reg00004.doc Page 2 Of 3 CITY F MIAMI COMM I, NIT Y RF,bEt'r.L(- N (' A G F. S COMMUNITY REDEVELOPMENT AGENCY REQUEST FOR OFFICE SUPPLIES Prepared by: Department: CRA Request By: QUANTITY DESCRIPTION C-OIC- 98620 (LETTER) PAGE TOTAL D:WyDoclGeneral OfficelRequisitionsVeg00004.doc Page 3of 3 As is F L r— L 11 ., CITY OF MIAMI COMMUNITY REDEVELOPMENT AGENCY fQ�1Vl'�ITT G F. 8 C eenEYElOP5y REQUEST FOR OFFICE SUPPLIES 1" Requisition No.: Prepared by: Department:,. Phone No:. Date: Authorized Signature: QUANTITY DESCRIPTION STOCK TOTAL PRICE $ $ $ $ PAGE TOTAL $ WyDoc\General Office\Office Supply Requisition.doc as C 1 C� "°p�- City of Miami 9 REQUEST FOR PURCHASE 1. Estimated Pre -Encumbered Amount: Date: BY 2. Previous Purchase Order If: 3. Revised Pre -Encumbered Amount: 7. Department/Division: Work Order Number: Date: By: ;FOR EXPENDITURE CONTROL, USE ONLY. 8. Authorized Signature: Date: 4. Funds Certified By: Date: FY: 9. Other Dept Approval: Date: 5. Funds Re -Certified By: Date: 10. Account Code(s): 6. Other Funding Approval: Date: FOR GSAIPROCUREMENT USE ONLY Buyer: Status: 11. Contact Person: Date: Phone No: Buyer Final Date: Purchase Order No.: 12. Date Delivery Required: 13. Bid/Contract No. Final Purchase Amount: Purchasing Approval: 14. Delivery to: Address: City: State: Zip: 15. SUGGESTED Inside Delivery Attention: ❑ Yes ❑ No SOURCE(S) 4 anne: Minority Status: Attention: Address: City, State: Phone/FAX: 16.Item# Commodity Cade`. 17. Description 1g Oty 19 Unitof 20. Measure Estimated Unit Price 21. Estimated Extended Price Expenditure Control Date Stamp GSA/ Procurement Management Control Date Stamp C I GS/PC 511 Rev. 6/94 Distribution: White - GSA/Procurement Canary - Expenditure Control; Pink Requesting Department. nouie: tiequesung uepanment tonaaras to txpenaiture Uontrol; Expenditure Control forwards to GSA/Procurement Management. For additional approvals make photocopies. FINAL DRAFT 8-7-00-A SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AND THE OMNI COMMMUNITY REDEVELOPMENT AGENCY PUBLIC ANNOUNCEMENT TO PROFESSIONAL CONSULTANTS FOR GENERAL MISCELLANEOUS PROFESSIONAL CONSULTING SERVICES PROJECT (THE "PROJECT ") FOR EXECUTING THE MIAMI CRA ' REDEVELOPMENT PLANS AND RELATED ACTIVITIES BY WORK ORDER REQUEST. DURING A PERIOD OF UP TO THREE YEARS MIAMI CRA PROJECT NUMBER: 00-6-RFQ-02 The Southeast Overtown/Park West Community Redevelopment Agency (SEO/PW ' CRA) and the Omni Community Redevelopment Agency (Omni CRA), each a separate legal entity created pursuant to the Florida Community Redevelopment Act of 1969 (the " Redevelopment Act"), and together herein referenced as the "Miami CRA" or "CRA", announces a need for professional services, pursuant to the terms and conditions of professional service agreement ("PSA"), with a qualified individual (sole proprietor) or ' legal person (corporate, partnership or joint venture) that will be the successful selected respondent entity to this request for qualifications ("RFQ"). More detailed information of the purpose of this advertised public notice RFQ for professional services defined in Florida Statutes 287.055 and other related professional services set forth in the RFQ document (the "RFQ Document") will be available at the 1 0 • FINAL DRAFT 8-7-00-A address below to interested persons from September 2, 2000 through September 11, i2000. The Miami CRA RFQ Document registration form will be filled out and signed by 1 the interested person or its agent for the receipt of any future addendum to the RFQ Document and for submitting written questions to the CRA in regard to matters ' concerning the RFQ. The detailed data sheets pertaining to the professional qualification requirements and other matters in the RFQ Document will be provided for in a project information package (PIP) forming part of the RFQ Document. Acquiring the RFQ Document and Registration ' Hours 10:00 AM to 4:00 PM, Monday through Friday Business days 300 Biscayne Blvd. Way, Suite 430 Miami, Florida 33131 It is suggested that an RFQ respondent entity and any member of the respondent entity ' (sub -consultant) take the time to read Chapter 163, Part III, Florida Statutes to understand the Florida legislative mission of the Miami CRA and therefor the need for the professional services that are being requested in this RFQ to assist (along with the City, other consultants advisoryboards and private sector enterprises) the p rp ) CRA in eliminating the blight and slums of the downtown inner city that makes up the legal boundaries (area) of the Miami CRA for implementing its statutory redevelopment plans as provided for in the City/County Interlocal Agreements dated 1983 and 1986, as amended. End of Public Notice Advertisement 1 1 0' DRAFT 8-7-00 Statement of Qualification to Provide General Miscellaneous Professional Consulting Services on Request of the Miami CRA Required Documents for the RFQ Statement of Qualifications Table of Contents ' TAB A Transmittal Letter Waiver or Protest Statement Addendum Acknowledgment Form B Performance Data Sheet 2 List of Firms C Performance Data Sheet 3 State of Florida, Secretary of State Authorization D Performance Data Sheet 4 Florida Department of Professional Regulation Certificates E Performance Data Sheet 5 Organizational Chart Performance Data Sheet 6 RFQ Project Team F Performance Data Sheet 8 Performance Data Sheet 9 Performance Data Sheet 11-A Performance Data Sheet 11-B Performance Data Sheet 11-C Performance Data Sheet 12 Insurance Certificates Relevant Previous Experience: City of Miami or Dade County Work as Sub -consultant Affirmative Action Plan Compliance -Declaration Work Force Analysis Schedule of Participation Letter(s) of Intent HBE/WBEBBE/CSBE — Certification • n DRAFT 8-7-00 0 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AND THE OMNI COMMUNITY REDEVELOPMENT AGENCY REQUEST FOR QUALIFICATIONS (RFQ) FOR GENERAL MISCELLANEOUS PROFESSIONAL CONSULTING SERVICES ON REQUEST PROJECT NO.00-6-RFQ-02 ADDENDUM ACKNOWLEDGMENT FORM Name of RFQ Respondent Entity (Prime Consultant): Signature Date Received Addendum No. 1 Received Addendum No. 2 Received Addendum No. 3 Received Addendum No.4 Received Addendum No. 5 Received Addendum No. 6 Received Addendum No. 7 Authorized Signature: Name: Title: * Be sure to also include this Addendum Acknowledgement Form in the RFQ submittal if an addendum was issued. PERFORMANCE DATA SHEET 1 (Lobbyist Registration for Oral Presentation) LOBBYIST REGISTRATION FOR ORAL PRESENTATION 1. CRA PROJECT TITLE: General Miscellaneous Professional Consulting Services on Request 2. CRA PROJECT NO.: 00-6-RFQ-02 AGENCY: Miami CRA 3. RFQ RESPONDENT ENTITY: ADDRESS: ZIP BUSINESS TELEPHONE: FAX: 4. List All Members of the RFQ Respondent Entity Who Will or May Participate in the Oral Presentation. NAME TITLE EMPLOYED BY TEL. NO. r r (ATTACH ADDITIONAL COPIES OF THIS SHEET IF NECESSARY) SIGNATURE OF AUTHORIZED REPRESENTATIVE (Name and Title of Signature, Printed or Typed) STATE OF COUNTY OF The foregoing instrument was acknowledged before me this , by , a (Individual, Officer, Partner or. Agent) (Sole, Corporation, Partnership or Joint Venture) Who is personally known to me or who has produce , as Identification, and who did/did not take an oath. (Signature of Notary Public Taking Acknowledgment) (Name of acknowledger typed, printed or stamped) (Title or Rank) [-1 'I L, ■!! M W M WA M M M W M M WSW W W M am M M PERFORMANCE DATA SHEET 2 PROJECT No.: 00-6-RFQ-02 Lists of Respondent Members DEPARTMENT: Miami CRA PROJECT TITLE: General Miscellaneous Professional Consulting Services () Sole Proprietor Respondent () RFQ Respondent Entity (prime consultant) and with or without members (sub -consultants) NOTE: CHANGES TO THE PROPOSED MEMBER COMPOSITION, ADDING, DELETING OR REPLACING A MEMBER FIRM OR INDIVIDUAL (SUBCONSULTANT)(S) AFTER THE SUBMITTAL DEADLINE SPECIFIED HEREIN, WILL NOT BE CONSIDERED, EXCEPT UPON GOOD CAUSE SHOWN BY THE RESPONDENT AND WHERE THE CRA DETERMINES THAT THE RESPONDENT WILL NOT GAIN A COMPETITIVE ADVANTAGE OVER THE OTHER RFQ RESPONDENTS. CRA RESPONDENT ENTITY AND MEMBER (S) FIRM NAME OR INDIVIDUAL NAME *CRA OWNERSHIP INFORMATION 0 . ADDRESS ETHNICITY GENDER Street City State Zip Code Street City State Zip Code Street City State Zip Code } * A firm is considered Non -Hispanic White, Black, Hispanic or Other owned, if it is at least fifty-one percent (51%) owned by Non -Hispanic Whites, Blacks, Hispanics or Others. Name of RFQ Respondent Entity Member Signature Date ( )Prime Consultant or () Sub -consultant Name of Principal w M " W M M w " ®' M W' "M ,n so an am NO M PERFORMANCE DATA SHEET 3 (State of Florida, Secretary of State Authorization) PROJECT No.: 00-6-RFQ-02 DEPARTMENT: Miami CRA PROJECT TITLE: General Miscellaneous Professional Consulting Services Attach a copy of the authorization of the RFQ respondent entity and any member firms or individuals to transact business in the State of Florida issued by the Secretary of the State of Florida, as required. Name of RFQ Respondent Entity Member Signature ( )Prime Consultant or ( ) Sub -consultant Name of Principal Date is • PERFORMANCE DATA SHEET 4 (Florida Department of Professional Regulation Certificates) PROJECT No.: 00-6-RFQ-02 DEPARTMENT: Miami CRA PROJECT TITLE: General Miscellaneous Professional Consulting Services U Attach copies of certificates of authorization to offer professional services through the Florida Department of Professional Regulation Board of Professional Engineers, Architects, Land Surveyors Landscape Architects and Mapping, as appropriate. • Name of RFQ Respondent Entity Member Signature Date ( )Prime Consultant or ( ) Sub -consultant Name of Principal M M no m w � W M M M = M M M M M M ® M PERFORMANCE DATA SHEET 5 (Organizational Chart) PROJECT No.: 00-6-RFQ-02 DEPARTMENT: Miami CRA PROJECT TITLE: General Miscellaneous Professional Consulting Services PREPARE AND ATTACH ORGANIZATIONAL CHART NOTE: . Organizational Chart should clearly describe the Florida Department of Professional Regulation Board professional service(s) of The RFQ Respondent Entity prime consultant and participating members (sub -consultants) that will be providing professional services, including the services of a Florida State general certified appraiser and licensed asbestos consultants and contractor, and licensed environmental level 1 and 2 assessments and mediation professional services. Organizational chart should clearly describe the service(s) each firm or individual of the RFQ professional service agreement may provide. IMPORTANT: ALL FIRMS engaged in the practice of engineering, architecture, landscape architecture and/or surveying and mapping, MUST HAVE A VAILD TECHINCAL CERTIFICATION buy the City or County for all their area(s) of professional certification work, submitted in the RFQ response as appropriate to their assigned or potential roles. Technical Certification must be held by all firms at the time of submittal of responses to this Notice to Professional Consultants", PSA award and throughout the duration of the PSA. PLEASE VERIFY THE CURRENT STATUS OF EACH TECHNICAL CERTIFICATION PRIOR TO THE RFQ RESPONSE DEADLINE. Name of RFQ Respondent Entity Member ( )Prime Consultant or ( ) Sub -consultant Signature Name of Principal Date U m ICI Mae ® m m m m m no ® m m m no m m DATA SHEET 5 (ATTACHMENT) MIAMI CRA SELECTED RFQ RESPONDENT RFQ PROFESSIONAL SERVICE AGREEMENT RFQ RESPONDENT ENTITY ORGANIZATION CHART FOR PROVIDING REQUESTED SERVICES • U M»® M M M M M r® =I, M Mao M so M M PERFORMANCE DATA SHEET 6 (Project Team) PROJECT No.: 00-6-RFQ-02 DEPARTMENT: Miami CRA PROJECT TITLE: General Miscellaneous Professional Consulting Services PROFESSIONAL REGISTERED EMPLOYMENT FIRM NAME OF FL. REG. NO. CITY & STATE AND OTHER CERTIFICATED (USE INITIAL) AS NEED PROFESSIONAL (If Appropriate) OF RESIDENCE PROFESSIONAL/CATEGORIES (FIRM USE INITIAL) INDIVIDUAL Principal Project Manager USE ADDITIONAL PAGES AS NECESSARY Prepare and attach full education and experience resumes of Florida registered professional individuals and all other Florida state certified, registered or licensed key individuals of the RFQ respondent entity and any members (sub -consultants) of the respondent entity. Include a resume (s) of a Florida registered landscape architect, architect, surveying mapping and engineering and other professionals regarding inner City urban planning and design analysis experience especially in regard to extensive slum and blight conditions. Also include resumes for registered, certified or licensed Florida State general real estate appraisers, environment assessments and asbestos consultants and contractors f Name of RFQ Respondent Entity Member Signature Date ( )Prime Consultant or ( ) Sub -consultant Name of Principal m m m r m m r =' M M M W M pie M M M M M PERFORMANCE DATA SHEET 8 RELEVANT PREVIOUS EXPERIENCE PROJECT No.: 00-6-RFQ-02 DEPARTMENT: Miami CRA PROJECT TITLE: General Miscellaneous Professional Consulting Services The RFQ respondent entity prime consultant shall provide a list of five (5) professional service projects of the nature required in this RFQ, which have been performed within the past five-(5) years. Any sub -consultants of the RFQ respondent entity shall provide three professional references. The service projects will include only one design project that is architectural and that would be in the monetary range of three to s ix million dollars. All of the selected service references should be similar to the requested RFQ services in size and/or complexity and contain- is ing the following information: A. Name of Referenced Service Project B. Client Contact Person Name: EACH PROJECT LISTING SHALL BE LIMITED TO ONE PAGE C. Type of Service Provided D. Projected Budget & Actual Cost of the Actual Service Provided Budget: Actual: E. Project Start Date & Completion Date: Start: Completion: F. Name the individual(s) of the prime consultant or sub -consultant, as may be the case that provided the referenced service project of this data sheet. t Name of RFQ Respondent Entity Member ( ) Prime Consultant or ( ) Sub -consultant Signature Date Name of Principal PERFORMANCE DATA SHEET 9 (Page 1) (Affirmative Action Plan and Declaration of Policy) PROJECT No.: 00-6-RFQ-02 DEPARTMENT: Miami CRA PROJECT TITLE: General Miscellaneous Professional Consulting Services AFFIRMATIVE ACTION PLAN FURTHERANCE AND COMPLIANCE The RFQ Respondent entity firm (prime consultant) and any member of the RFQ respondent entity (sub -consultant) that may be providing Architectural, Engineering, Landscape Architectural or, Land Surveying or Mapping, General Certified Appraising, environmental assessment (level 1 and 2) and related asbestos consulting and removal services must demonstrate and document their actions that have been taken in the furtherance of compliance with the approved affirmative Action Plan of the firm, In this regard complete the following information along with an attached Declaration of Policy concerning the implementation of its CURRENTLY approved Affirmative Action Plan by the County or the City: 0 Name of Firm: 2. Affirmative Action Plan: a. Certification Number: b. Expiration Date: List all recruitment and advertising efforts for Black, Hispanic and Female applicants initiated since the approval of the firm's CURRENT Affirmative Action Plan. • 4. Describe any community service activities and/or coordination with Black, Hispanic or Women groups or organizations since the approval of the CURRENT Affirmative Action Plan of the firm a. b. M® M M==® M M M M M M M r M M= r PERFORMANCE DATA SHEET 9 (Affirmative Action Plan -Declaration Policy) PROJECT No.: 00-6-RFQ-02 DEPARTMENT: Miami CRA PROJECT TITLE: General Miscellaneous Professional Consulting Services 5. Provide the following information regarding the use of Small Disadvantaged Business Enterprise (SDBE) professional firms, consultants, vendors and • suppliers, considering public and private sector contracts, since the approval of the CURRENT Affirmative Action Plan: 1. a. Name of firm or individual: b. Describe contract/service: C. Amount ($): d. Public or private sectors: 2. a. Name of Firm or individual C. Describe Contract/service d. Amount ($): e. Public or private sector: 3. a. Name of firm or individual: b. Describe contract/service: C. Amount ($): d. Public or private sector: ATTACH DECLARATION OF POLICY (S) f Name of RFQ Respondent Entity Member Signature Date ( )Prime Consultant or ( ) Sub -consultant Name of Principal 1 DATA SHEET 9 ATTACHMENT DECLARATION OF POLICY f M M M M M W M M M M = M ® M M M M M ERFORMANCE DATA SHEET 11-A (Statistical Work force analysis) PROJECT No.: 00-6-RFQ-02 DEPARTMENT: Miami CRA PROJECT TITLE: General Miscellaneous Professional Consulting Services For each team member, complete the statistical workforce analysis for the office. If a firm does not have an office, then complete this Sheet 11 entering it for the office will be used to provide the reQuired services for this contract and indicate location. STATISTICAL WORKFORCE ANALYSIS Job Category ANGLO BLACK HISPANIC OTHER COMBINED TOTALS Male Female Male Female Male Female Male Female Anglo Black Hispanic Male Female Principals and Managers Registered Professionals (Not included above) Other Professionals Para Professionals Office and Clerical Others Total Breakdown Total Employees Name of RFQ Respondent Entity Member ( )Prime Consultant or ( ) Sub -consultant Signature Name of Principal f Date M = M = _ = ® M M M ® ® = i = _ ® = NAME OF PRIME CONSULTANT: SCHEDULE OF PARTICIPATION PERFORMANCE DATA SHEET 11-B PROJECT NAME: General Miscellaneous Professional Consulting Services PROJECT NUMBER: 00-6-RFQ-02 The Prime Consultant should complete this data sheet for certified BBE, HBE, WBE and/or CSBE sub -consultants listed in the RFQ Submittal at the time of the response deadline. (The portion of the work to be performed by the BBE, HBE, CSBE and/or WBE member of a joint venture is to be set forth in detail separately from the work to be performed by the non-BBE, non-HBE non-WBE and/or non-CSBE member of the joint venture). Name of Prime Consultant Certification No. Check Appropriate Box Type of Work to be Performed by Prime Consultant Prime Consultant % of Work BBE BEE WBE CSBE Name of Sub -consultants Certification No. Check Appropriate Box Type of Work to be Performed by Sub -consultants Sub -consultants % of Work BBE HBE WBE CSBE To be completed by the RFQ respondent entity (Prime Consultant). I certify that the representations contained in this Schedule of Participation are to the best of my knowledge true and accurate. Prime Consultant Signature Print Name Print Title f Date n Check appropriate box(s) if Unavailability Certifications are or will be provided in lieu or in addition to the Schedule of Participants to demonstrate lack of availability. () Black Business Enterprise (BBE) () Hispanic Business Enterprise (HBE) () Women Business Enterprise (WBE) () CSBE Note: In contracts with a sub -consultant or Project goals the prime consultant shall declare at the RFQ response deadline toward which sub -consultant goal a business enterprise certified in more than one category shall count. • • • 1 1 LETTER OF INTENT DATA SHEET 11-C BLACK HISPANIC, and WOMEN BUSINESS ENTERPRISE SCHEDULE OF PARTICIPATION Each certified BBE, HBE, WBE and CSBE sub -consultants, as applicable should complete this form. All Prime Consultants must include a Letter of Intent in its request for qualifications (RFQ) for all qualified sub -consultants that will be utilized to provide services that may berequested by work order by the Miami CRA. Service percentages on a Schedule of Participation that are not confirmed by a properly executed Letter of Intent shall not count toward the participation goal for this RFQ project. To: Name of Prime Consultant (RFQ Respondent Entity) From: Name of Sub -consultant (Member of the RFQ Respondent Entity Project Name General Miscellaneous Professional Consulting Services Project Number 00-6-RFQ-02 Total % The undersigned holds DBD Certificate No. expiring on Federal Employer Identification No. The Undersigned intends to perform the following services of a CRA issued work order when and if issued in connection with the above RFQ: Item No. Description of Type of Services Sub -consultant % of Services Total %: To be completed by the Sub -consultant. The undersigned has reasonably uncommitted capacity sufficient to provide the required services, all licenses and permits necessary to provide such services products set forth with RFQ, the ability to obtain bonding that is reasonably required to provide such services consistent with normal industry practice. Sub -consultant Signature Print Name Sub -consultant Print Name Print Name Title Title Check One Only: ❑ BBE Firm o HBE Firm ❑ WBE Firm CSBE Date Date M M i M M ® M M ® M M = ® M M M M M PERFORMANCE DATA SHEET 12 PROJECT No.: 00-6-RFQ-02 DEPARTMENT: Miami CRA PROJECT TITLE: General Miscellaneous Professional Consulting Services Please indicate for which of the professional services agreements set aside for award to Black Enterprises (BBEs), Hispanic Business Enterprise (HBEs), Women Business Enterprises (WBEs) construction shall business enterprises (CSBE) does your team of firms wish to be considered: ( ) BBE Set Aside ( ) HBE Set Aside ( ) WBE Set Aside ( )CSBE Set Aside If a lack of availability of certified BBE, HBE, WBE, CSBE firms to provide services in any of the specified areas of work is encountered, please proceed as describe in the City or County BBE/HBE/WBE/CSBE Program's Provisions). Written authorization for any BBE/HBE/WBE/CSBE substitutions must be secured from the City or County Department of WBE of Business Development prior to the submittal deadline, and a copy of the authorization must be attached to this performance Data Sheet. Name of Firm (s) CHECK ONE BBE/HBE/WBE/CSBE CERTIFICATION RFQ Respondent Entity (PRIME CONSULTANT) BBE HBE WBE CSBE EXPIRATION DATE CERTIFICATE NO. RFQ Respondent Entity Member (SUBCONSULTANTS) f v v1J A11AVaa1�aL1\1 AJ 1\L't. L`JJt1i�l Name of RFQ Respondent Entity Member Signature ( ) Prime Consultant Date Name of Principal i . City of Miami Community R`.-&velopment Agency ("Miami CRA") 300 Biscayne Boulevard Way, Suite 430 Miami, Florida 33131 Tel: (305) 579 3324 Fax: (305) 372-4646 ■ WORK ORDER FOR CONSULTING SERVICES To: Evans Date: May 3-0, 2000 iEnvironmental-& Geosciences (EE&G) For: Work Order for,13 addresses LEGAL DESCRIPTION: (Attached) Reference: Phase TE01ronmental Site Assessments Work Order No: 0015`.;- Project # or #s:.017 II SCOPE OF WORK Phase I Environmental Site Assessment on 13 Residential Properties listed below: 1. 258 NW 9TH Street, Miami, Fl. — M1 (b) 2. 266 NW 9TH Street, Miami, Fl. — MI 3. 276 NW 9TH Street, Miami, Fl. — M1(d) i 4. 911 NW 3RD Street, Miami, Fl. — M2 5. 929 NW 3" Street, Miami, Fl. — M3 Time Frame: Immedi fly Estimated Cost: $3,0�1�4b Project Nos: .017 Approvat_an -notice to proceed: Robert L, Tyler IWector Of Operations and Administration Date Brian Hankerson, CRA — Controller Date I City of Miami Community Redevelopment Agency Schedule of Disbursements For the period October 1, 1999 through September 30, 2000 Expense Car Group Workmeds lnemployment Prof -Svc Prof -Svc Prof-svc Prof -Svc Other Training 3 �' Purchase Salaries SS Cont Allowance Allowance Insurance :ompensalka,ompensatlot Appraisals Architects Legal Engineering Accounting Advertising :antractual-Sv Workshops Travel Telephone Postage Data Order# Vendor .010 .100 .080 .083 .130 .150 A60 .22D .230 - 250 .270 .2.80 .287 .340 .410 .420 .510 .633 072000 DP58210 defBroward Govt Finance Officers 28.00 4f72000 OP58211 The Downtown Bey Forum 1600 4f72000 DP58212 Aaron Strong. Drug Test Reimb 4f712000 OP58213 National Development Council 262500 417f2000 PO 74069 Wyndham Miami -Biscayne Bay 152.80 4f712000 P074068 News Express, Inc. 4f72000 P074063 ADP Easypay Miami Q72000 P074064 Crystal Springs -Miami 4f720D0 P074005 IOS Capital 47/2000 P074ON Nextel Communications 1,300.19 4/102000 P074058 Apricot Office Supplies 4/102000 P074071 ALKO Printing 4/102000 P074190 Eden Temporary Services, Inc 3,339.37 4/122000 P074070 Communitach.net 41122000 P074067 VOID 4/122000 DP58214 Chaise Arscott 4/182000 DP58215 Marriott -Tampa Waterside 29700 4/19/2000 OP07945 Metro -Dade County 4/192000 P074072 Vertigmph, Inc. 4/192000 P074073 Wyndham Miami -Biscayne Bay 704.50 4/192000 P074074 Dupont Plaza Center 4/192000 P074075 CompUSA, Inc. 4/19/2000 P074078 ADP Easypay Miami 4/192000 P074077 Embassy Suites Hotel 1,11200 4242000 DP58206 OMNI Inner Harbor Hotel 875.00 4262000 P074081 Humana Medical Plan 1,78e.15 Total for April, 2000 0.00 0.00 0.00 0.00 1.788.16 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,339.37 3.524.10 2,084.00 1,300.10 0.00 Balance brought forward 201.901.70 17,370.17 17,437.60 0,975.00 2,051.91 0.00 0.00 4,15000 20,508.75 72,48253 8,emoo 12,000.00 0.00 10,384.71 1.370.90 e59.81 3,032.95 11.75 Year to date total 201,961.76 .17,370.17 17.437.50 8,075.00 3.840.08 0.00 0.00 4,150.00 20.506.75 72,48253 8,80o.00 12,000.00 0.00 13,724.08 4,895.00 2,743.81 4,333.14 11.75 Budget Totals 705,578.00 63,977.00 14,000.00 10,800.00 70,558.00 28,223.00 38,101.00 8.726.00 100,000.00 40,000.00 1,200.00 50,000.00 5.000.00 15,000.00 12.000,00 4,000.00 a a I I P I L� `Y(Y OF M .� s3 City of Miami OE REQUEST FOR DIRECT PAYMENT CO F40p INSTRUCTION: Please attach all the original documents related to expenditures, i.e., receipts, bills, invoices, etc. 1. Name: 2. Department: FROM g Title: a. Date: TO CHIEF ACCOUNTANT, ACCOUNTING DIVISION, FINANCE DEPARTMENT 5. Name: 6. Address: 0 W ~ ca V y W V DESCRIPTION OF ITEM(S) TO BE PAID ACCOUNT CODE/ SUBSIDIARY NO. AMOUNT 7. 8. 9. 10. Check Distribution: ❑ Mail Direct to Vendor TOTAL 11. ❑ Return to Department PAYMENT $ 12. Approved: Approved: Department Director/Designee Date I Expenditure Control Date Approved: FOR FINANCE USE ONLY Vendor No: Check No: Date: Finance/City Manager Date FOR REQUESTING DEPARTMENT USE ONLY Control Number Batch No: Pre -encumbered By: Date: I DP- C IFN/AC 202 Rev. 12/89 1 Route: White and Canary copies to Expenditure Control and retain Pink copy. Distribution: White and Canary - Finance (Accounting) w M\*I'I�.I-Cxm\ M UUCIIE' '71t REItiiDURSEMCNT Of= TL.. ✓EL EXPENSES Date Travel Performed rrom Point or origin To Destination S:rtrenrrt cif nenefits to the Suer. (COnfrrrnce or Convention) vwVGIw M M r.= M M M M M ml :# r SOCIAL SECURITY NO. —.AGENCY CHECK OYR:_oF77Cl:R/r:�tPLOYEG_\'OYL�tPLOYEE/U��'D.CO\TRACTOR RESIDENCE E IDENCECITY, RESIDENCE Titrpose or Rason Hour of Mnls for Per Dicm Game of Conftxatcc) Dgsswtc Class 0,A aua1 Cass T thilte7(3&irncd And Hour of A rC el [ od in �I Rnam Travel Eanrna L Clai Uevnlvinl; Fiend: Advance: C'licck No. _ tiV.lrrant No. C11ccl Date Warrant Date r�Icncy Vnnt her No Statcwi(lc Doc. No. ' l t.n t•r senify a affrms tlr.t tlw shmc eafenscs "m scru lly incwmd by me u rectstvy ravel e ^ C� voucher No. Yt<s atttedurc st s f s Is Is LESS ADVANCE RECEIVED Other E•spcose; 0 e Ali. S S S( LESS CLASS C MEALS (Offfccrs/Emplo)-ccs Only) S( cnn trance a cnttrca inn .0 dircedy mlated 1e ofrxW duties of the s � for—mcc of my official Pursuant to Section 112061 ) a .nu a cmv t;cn sctisustim fet hive been deducted (ran this travel claim; ant wt this delve u sire and Js a ledtint utcluded A s atetfrn r) ( ). FloridaFlaids Sunnn, l to reby crniry ee afrrrcn wt to t1c best of my bro, kdte the sbe— cavil sync vtnfams in eery "Net .qh the requieamcru or Section 112.061. Florida Sutuses. o1LciJ Assirras of U+e Sute a(Flerida sad r.0 lecfomed for the I'a1`osc(s) fisted sbwc. mrten n ovary mstcriJ matte tud 'RAVELER'S SIGNATURE: SUPERVISOR'S SIGNATURE: )ATF PRFPARFD: SUPERVISOR'S TM ro NET AMOUNT DUE T1TLF: DATE APPROVFD: City of MAD-- Community Redevela-ent Agency 300 Biscayne Blvd. Way, Suite 430 Miami, FL 33131 Phone: (305) 579-3324 Fax: (305) 372-4646 CHECK REQUEST (Date) Payable To: Address: Vendor #:. Invoice # Amount Proj # (if appl.) Requested By: Authorized By: Fund Source (date) Please make sure you have enclosed all pertinent backup (invoices, receipts, cancelled checks, workorders, contracts, etc.) N 1 1 i i 1 1 1 1 1 1 I 1 1 1 City of Miami APPLICATION FOR EMPLOYMENT COMMIINITT QEDEVELOPMBNT -300 Biscayne Boulevard Way, Suite 430 A G B N C T Miami, Florida 33131 NOTES: (1) Completeall applicable areas in mK except arose enciosea Dy oom Sias wime use only. (2) Under Florida law, employment applications are open for public inspection. THIS BOX FOR Application Number. Social Security No: Announcement No: OFFICE USE ONLY: Job Codes) / Job Tltie(s) Applied for. First Name. Middle Init Last Name: Former Surname (If Applicable): Address (Sorest Number and Name): CRY. State: ZJp Code: Home Plane: Business Phone: Emergency Phone: Emergency Name/Contact Are you a Citizen of the U.SA3 ❑ YES ❑ NO Note: Some City Jobs require U.S.. Citizenship. FOR OFFICE. Veteran ❑ Yes ❑ No Veteran's Prelirence Code USE ONLY: Initial 0 = Not eligible for veteran's preference 4 = Disabled veteran's preference status pending but eligible for 1 s Eligible for disabled veteran's preference - 30% or more NON -disabled veteran's preference 2 - Eligible for disabled veteran's preference - Less than 30% 5 ■ Disabled vetarsn's preference statue pending: Not otherwise eligible for veteran's preference 3 = Eligible for non -disabled vetererl's preference 8 = Veteran's preference pending FOR APPLICANTS USE: PLEASE COMPLETE THOROUGHLY YOU MUST SUBMIT AN ORIGINAL COPY OF YOUR DD-214 AND OTHER RELEVANT DOCUMENTS CONCERNING ELIGIBILITY FOR VETERAN'S PREFERENCE. POINTS WILL BE AWARDED ONLY IF YOU SUBMIT, WITH YOUR APPLICATION, AN ORIGINAL COPY OF YOUR D6-214 AND / OR PROOF OF RATING OF A SERVICE -CONNECTED DISABILITY THAT IS LESS THAN ONE YEAR OLD. Branch of Service Date Entered: Data Olscharged: Find Rank Type Discharge: R you are claiming veteran's preference because of a service -connected disability. Military LD. Na: phase list percentage of dieabORy % Have you served In the military on active duty during wartime? Are you the spouse of a disabled veteran or MIA or the unmar- ❑ YES ❑ NO ried wbdow(er) of a veteran whose death was service connected? DYES ❑ NO Have you received veteran's preference. alnce &;bar 1, 1987? ❑ YES ❑ NO Date of Birth: i Driver's License Number. mo. Year of Expiration: State: Please mark an X ❑ Corrective Lenses ❑ Employment ❑ Accompanying ❑ grip on steering ❑Hand controls or next to any of tiro Ot 04 Purposes 07 driver must be 10 wheal 13 pedal extension following restrictions ❑ Outside rearview ❑ Daylight Driving over 18 ym age ❑ Fearing Aid ❑ Left foot your license Is 02 minor 05 Only ❑ 1 112 ton single- 11 14 scealerator 05 subject to: ❑ Business Purposes ❑ Automatic unit vehicle ❑ Seat Cushion ❑ Motorcycle only 03 08 Trangmiselon ❑ Olreotlonal 12 15 09 Signals ❑ None 99 Check the type of license you possess: Has your license ever been suspended or revoked? ❑ Commercial ❑Non -Comm. Chauffera ❑Operators ❑ Restricted ❑ YES ❑ NO COL CH OP RS IMMIGRATION AGE CERTIFICATION N you are not a U.S. citizen, a copy of your authorization to work lamed Fla. Statute 450 requires employers to keep on file an approved by the U.S. Immigration 3 Naturalization Service must be submitted age certificate (work permit), for employees 17 years of age or prior to appointment, Do you have current employment authorization younger with specific exceptions. N you are under 18, do you have to work In the U.S.? a current work permit? ❑ YES ❑ NO ❑ YES ❑ NO LAW ENFORCEMENT FLAG/PUBLIC RECORDS STUDENT LOANS Fla Statute I I9.07(3)(k) provides cwtaln exemptions from public Inspectlon of records for active and Do you have any outstanding stu- former law_ enforcement personnel and the spouses and children of same. Are you an active or former dent loans? law enforcement officer or the spouse . or child of an active or former law enforcement ❑ YES ❑ NO officer? ❑ YES ❑ NO CRIMINAL CONVICTIONS THIS ,BOX FOR OFFICE USE ONLY: CONV. CODE Have you ever been convicted of a crime? ❑ YES ❑ NO If you answered yes, please complete the following Information: NATURE OF OFFENSE(S) NAME 8 LOCATION OF COURT DATE OF CONVI6TION(3) i C ( PWAL 023 Rev. t M7 J Page 1 of 4 Are you presently employed by the City of Miami? ❑ YES ❑ NO Do you have any relafiveft either by blood or by marriage who ion/are employed by the City of MWO ❑ YES ❑ NO Have you ever worked for the City of Miami? ❑ YES ❑ NO It yes, please Ilat If yes, please give the person's Name Relation to You Dept Employed Last date of employment: Lest department employed: PROOF MUST BE SUBMITTED WITH APPLICATION AS INDICATED ON JOB ANNOUNCEMENT CIRCLE highest grade completed: College: Graduate School: 1 2 3 4 5 S 7 S 9 10 11 12 GED 1 2 3 4 5 1 2 3 4 5 FOR OFFICE USE ONLY: IN ghost Ed Level Code: Education Code: Assigned SIdU Codes: 1 :1 1 ---1 Schools tireOT Name and Location Transcript OPx Oates Aaended Ea#CredMSubmiftemed Degree Mew High School ❑ YES ❑ YES FROM: r ❑ NO ❑ No TO Junior/ Communl ❑ YES ❑ YES FROM Cd s ❑ NO ❑ NO TO: r 0=1 6) ❑ YES ❑ YES FROM: r Univenl ❑ No ❑ NO TO. r adante ❑ YES ❑ YES FROM: ar d Professional ❑ NO ❑ No TO. Other Ed' VocSc Tech. ❑ YES ❑ YES FROM: ❑ NO ❑ NO To: NOTE: FOREIGN DEGREES SHOULD 13E ACCOMPANIED BY TRANSCRIPT EVALUATIONS PERFORMED BY AMERICAN WMES OR UN—MMUffiES APPROVED CREDENTIAL EVALUATION SERVICES. SEE A PERSONNEL OFFICER FOR DETAILS, THIS BOX FOR OFFICE USEONLY* THIS BOX FOR OFFICE ONLY: Certification'Codae II II am Codes.(Langwge): J PROFESSIONAL LICENSES/CERTIFICATE& ❑ 10 LANO,UAGE SKUAk Please Indicate the level of any foreign language skills you Professional Certificate of License related to the jobs Possess tither than English: for which your are applying: Language Read Write Speak Understand ❑ Beginner ❑ Beginner ❑ Beginner ❑ Beginner Title: ❑ In-, edlets ❑ Intermediate ❑ tatsrmodlaes ❑ Intermediate ❑ Advanced ❑ Advanced ❑ Advanced ❑ Advanced Registration 1 - eedrarer ❑ Intermediate ❑ Beginner ❑ knig naedleb ❑ Begs ❑ lmerrnsdtete ❑ Beginner ❑ Imerrrredlete Issuing Agency ❑ Advanced ❑ Advanced ❑ Advanced ❑ Advanced ❑❑ Beginner ❑ °❑ kt ., ° Begin n r rte S °segwinw ❑ Intermediate Expiration ration Dater vi . Advanced ❑ Advanced Advanced ❑ Advanced PLEASE MARK THE SIOLL AREAS IN WHICH YOU ARE PROFICIENT: ❑ 0/ Clerleal THIS BOX FOR OFFICE USE ONLY. Assigned SIdY Codes: u ❑ Answering Multiple ❑ Logging Data ❑ Fax Machine Operation ❑ Arrange Travel ❑ Maintain Schedules Line Phone L❑ Coraposing ❑ microfilm Machine Op. Accomodotlons ❑ Openda Celculator ❑ Switchboard Operation on nc ❑Typing (wMn) [3 Record Time a ❑ Transparency ❑ Counting a Ordering ❑ Verbatim Transcriptlon Inventory Machine p. Attendance ❑Shorthand (wpm) ❑ Proofreading ❑ area a Direct Vlekors ❑ Mloroesche Mach Op. ❑ Steno (wpm ❑ �� i ❑ Sorting Documents ❑ Word Processing ❑ Data Entry ❑ Dk#ephone ro Complsb Forms Vouchers/ ❑ Prows ❑ 02 Financial THIS BOX FOR OFFICE USE ONLY: Assigned SW9 Coda: [3Operates Cash Register ❑ Cost Estimator, ❑ Coat Accounting ❑ Loan Processing [3 Certified Public Accountant ❑ Calculate Payroll ❑ Tax Preparation ❑ Tax Accounting ❑ Credit Counselling ❑ Budget ❑ Bookkeeping ❑ Auditing ❑ Government Accounting ❑ Financial Planning Preparation Analysis THI❑ FOR OFFICE USE ONLY: 0 computers MA Assigned 8Coda: Assigned � U ❑ Write Computer Programs ❑ Prepare Flow Charts ❑ Train on Software ❑ Use Burroughs ❑ use Macintosh ❑ Correct Programming ❑ Computer Repair usage. Hardware Hardware ❑ use IBM Hardware ❑Computer Project Mgt Errors THIS BOX FOR OFFICE USE ONLY: ❑ 07 Administrative Assigned Skill Codes: U ❑ Supervision of Staff ❑ Prepare' Written Reports Recommends SolSolutionso ❑ Interprets Poligr ❑ Monitors Standards ❑ Coordinate Project ❑ Pians/Develops Requirements to Problems ❑Polley Preparation ❑ Evaluate Needs ❑ Conducts Hearings Programs ❑ Oa Procurement Sings THE 80X FOR OFFICE USE ONLY: AalBmd Skill Coda: u ❑ Preparing Bid Specs ❑ Monitor Procurement ❑ Requisition Review ❑ Bid Evaluation ❑ Maintain inventory ❑ Drawing Up Contracts ❑ Implementing MlnorNy ❑ Ueleon To Ven ❑ Public Sector Vendors Procurement Contracts ❑ Requisition Preparation Set Aside Programs Contract Compliance Page 2 of 4 1 1 1 i 1 1 .Research I ❑ 09 Research Sm Use of SPSS Techniques ❑ Elementary Statistical Methods ❑ Intermediate Statistical Methods I THIS A�gM X FOR OFFICE USE ONLY- ❑ Collects Data ❑Develop & Use Sampling Tech. ❑ Advanced Statistical ❑ Test Theories Methods ❑ Develop Research --Designs ❑ Writes Evaluative. Statistical Reports ❑ Interpret Correlation Coefleclenb ❑ Interpreb Numerclal pate ❑ Presents via Numerical Date via Computer Printouts ❑ 11 Printing/ THIS BOX FOR OFFICE USE ONLY: Typesetting Skills Assigned SkIN Cedes: ❑ Operate Phototype- ❑ Layout C ❑ Clean Printing ❑ Binding of Documents ❑ Offset Press setter Design to/ le Machines Operation ❑ Operate Digital ❑ Recognize Various ❑ Adjustment ❑ Change Ink Rollers ❑ Correct Proofs Typesetting Equip. Mix Photographic ❑Mix Photographic Printing ng achine arts ❑ Mix a Match Ink Chemicals ❑ 12 Equipment THIS BOX FOR OFFICE USE ONLY: Operation AWgnW SkM Codes: ❑ Firefighting Apparatus ❑ Power Mowers ❑ Cranes ❑ Cutters ❑ Ditching ❑ Weaponry ❑ Tractora ❑ Payloaders ❑ 1-12"raphic Equip. Machines ❑ Power Tools (saws, drills, ate) ❑ Bulldozers ❑ Air Hammer ❑ Communications (amplifiers, trans- mitters, radios, telephones,' etc.) ❑ 13 Skilled Trades THIS BOX FOR OFFICE USE ONLY: Assigned SkM Codes: ❑ Joumeyman Plumber ❑ Pipefifng ❑ Rough Carpentry ❑ Masonry ❑ Painting — ❑ Journeyman Electrician ❑ Plumbing ❑ A/C-Aefrig. Repair ❑ Welding ❑ Roofing ❑ Journeyman Carpenter ❑ Electrical ❑ Asphalt Repair ❑ 15 Lifesaving THIS BOX FOR OFFICE USE ONLY: Madcap Assigned Skill Codes: ❑ C.P.R. ❑ Certified Paramedics ❑ Registered Nurse ❑ Lifeguarding ❑ Uleguarding ❑ E.M.T. ❑ Licensed Physician ❑ Certified Water Pool Beach Safety Instruction ❑ 18 Public Scary THIS BOX ROFFICE USE ONLY: Assigned Skill Coder ❑ Fla. Certified Polka 011icer ❑ Fingerprint Classification ❑ Memo ❑ Patrols Bld Oa ❑ to �pa�m ❑ Fla. Certified Firelighter ❑ ma ❑ Lifts Fingerprintsfor ❑ Correctional Guard Safety ❑ inspector ❑ Criminal Scenes CsNflcatlon Certification divDetective ❑Civil Detective ❑ 19 Planning/ THIS BOX FOR OFFICE USE ONLY: Archlbotural L Assigned SkM Codes: ❑ Design of Physical Structures ❑ Land Development Planning ❑ Prepares Maps ❑ Delineates Plots ❑ Neighborhood ❑ Design of Land ❑ Transportation ❑ Prepares Drawings to Scale of Land ❑ Prepares Legal Plannin g ❑ Planning Law Areas ❑ Model Building Planning ❑ Comprehensive prehensive ❑ Analyzes Date on Site Conditions Descriptions of Land ❑ Licensed Lend ❑ Review Zoning PlannIny Surveyor Provisions ❑ Inspect Bldg. Sites ❑ 28 Personnel/ THIS BOX FOR OFFICE USE ONLY: Emp. Relatktne Assigned Skill Codes: ❑ Job Development/ Placement ❑ Employment/ Counseling ❑ Administer Benefit Program ❑ Wage/Salary ❑ Personnel Records Analysis Management ❑ Recruiting ❑ Screen Employment ❑ EEO/Affirm. Action ❑ Testing ❑ Labor Nego- ❑ Interviewing Applications. ❑ Job Analysis ❑ so" . tistions ❑ Training ❑ Grievance Resolution ❑ 27 Mechanical THIS BOX FOR OFFICE USE ONLY: (Automotive) Assigned Sidi) Codes ❑ Changing Fluids ❑ Auto Body Repair ❑ Repair Electrical ❑ Repair Transmissions ❑ Rebuild Non- ❑ Changing Tires ❑ Read Automotive Systems ❑ Repair Diesel Engines Diesel Engines ❑ Operating Fuel Blueprints ❑ Repair A/C Systems ❑ Rebuild Diesel ❑ Replace Pump ❑ Motorcycle Repair ❑ Repair Brakes Engines Accessories (wiper ❑ Use Hydraulic Jack ❑ Marine Craft Repair E) Repair Carburetors _ blades, radios, mirrors, aft.) ❑ 14 - General Labor ❑ t8 - Engineering ❑ 21 - Transportation ❑ 23 - Human Services ❑ 25 - General Service ❑ 17 - Inspections ❑ 20 - Education/ ❑ 22 - Promotions/ ❑ 24 - Recreation ❑ 28 =Other Child Care Artistic (not listed) Page 3 of 4 i Please list your work experience starting with your present or most recent employer In as much detail as possible. If you have held various positions with the same employer, please make a separate entry for each position held so that your application can be accurately evaluated. RESUMES MAY NOT BE SUBSTITUTED IN UEU OF THE OFFICIAL APPLICATION FORM EXCEPT FOR APPLICATIONS RECENED BY MAIL Should you need room for additional entries, plessa attach a suppMmentel employment application to We back of Ibis form. Ask do daft In the enw1eyment o111, for a supplemental appticatton form tt needed. Employer (Name of Firm or Agency): Dates Employed: From: _ To w Year aw a Mailing Address of Employer. Starting Salary E Phone Number. ( ) Ending Salary: $ Job Code/Tiffs Hm Per Week No. Persons Supervised: Reason For Leaving: Supervisor's Name/Tift Full -Time: Part -Time: Dules: THIS BOX FOR OFFICE USE ONLY: 8asanars Assigned 8kNl Codes: Employer (Name of Firm or Agency): Dates Employed: From: i Yrr Tot— meMo ( Year Mailing Address of Employer. Starting Salary $ Phone Number. ( ) End Salary $ Job Code/Title Hm Per Week No. Persons Supervised: Reason for Leaving: Supervisor's Name/Title: Full -Time: Part -Time: Duties: THIS BOX FOR OFFICE USE ONLY: Scresiter's Assigned SWS Codes: Employer (Name of Firm or Agency): Dates Employed From: Mu i Yeer To: Me i Year Mailing Address of Employer Stating Salary S Phone Number. ( ) Ending Salary S Job Code/Title: Hm Per Week No. Persons Supervised: Reason for Leaving: Supervisor's Name/Title: Full -Tine: Part -Time: Duties: THIS BOX FOR OFFICE USE ONLY: Seraaner's Assigned SkM Codes: REFERENCES, List three (3) personal references who are not relatives or former employers. NAME AND OCCUPATION ..ADDRESS TELEPHONE NO: YR& KNOWN I hemby ON* that as The Statement made In Orb whoadon we trw and correct I andereand that as Madan If on me 10 demonebaa tiW 1 nheor the minimuhn rMWramorha of Oa loq and haaor umlemand to any eeaggemeat fate atsbmenl or ambYon of reef say be cause for my A W "on not Io be eonddwe4 or, O I have been a pbyod, may be saw for my armination. I hew no obleceon to hwaa my record cleaned Mrough appmPtine law enforcement arrendea, and hmaby autirorbe Oa Pwwm* Director or Director or ON opmtlng deperaNm towhich 1 am appyln g to vaey Ydorawlen oonwnad In Ow application and .Iad mends. I bather auObo Nrd parties poom aHw such information to rommm K i bmear agree In a medial ehnambudon ~ flee be a candid n of a 100yeanl and Understand Oat In order for Oa Wa CRY of MN comply well tiw bnmghdee Reform and Control Act of - lose, any fob aliened lo as Is conditional upon my Way b eaabtiah awMb and employment alWhy under auah Act _ SIGNATURE OF APPUCAW DATE Page 4 of 4 �r r r r rr air r■ r r r r r ■r ar rr �r i r r For. W-4of ft a.., Employee's Withholding Allowance Certificate B No. V� 010 Merest Revelers Service ►For Privao Act and Paperwork Reduction Act Notice request attachment 1 Type or pry year Ir11 name a It11t1 Last name 2 Your social security ninibor Home address bNenber ad. street or rural route) 3 Single Married Married, but withhhold at higher Single rate. Not.: N warl but lad s arMv r oco Is a serolkat alley c, . tko SI le boa. City or town, state, tlitd Zip code 4 If your last name differs from that on your social security card, check here and call 1-800-7T2-1213 for more information ► 6 Total number of allowances you are claiming (from line H * or from the worksheets on page 2 if they apply) 6 6 Additional amount, if any, You want deducted deducted froeach paycheck T 1 claim exemption from withholding for 1999 nd I certify that 1 mee( 9OT 4,91 tlie'follow`tng'oonai{oiis' for exelinptiioin:' e Last year I had ■ right to a refund of ALL Federal income tax withheld because I had NO tax liability, AND e This year I expect a refund of ALL Federal income tax withhold because I expect to have NO tax liability. If you meet both conditions, enter "EXEMPT" here . .. P. Uaaer aesaities of pinery, 1 cality Del 1 w Willed to Ike eveber of witMddiea allowsoca clalawd on skis caluicate or emitted 10 claiet memo stash. 8 Employers name and address Employer: Complete 8 and 10 only if sending to the IRS) 9 Office code I10 Employer identification number (optional) CHANGING: ❑ Name ❑ Address O Phone 0 Dependents Date of Birth * Personal allowances worksheet. Phone • M M ! ■ City of Miami C O M M u N I[ T Y, EMPLOYMENT DRUG SCREENING AUTHORIZATION REDEVELOPMENT A G E N C Y As part bf the City of Miami's employment process, all applicants are required to undergo and pass a drug test. Failure to under- go the test or to provide an acceptable specimen on the date scheduled will result in elimination from the employment process. Please indicate by signing below that you have read and understand this prerequisite for employment. Name: Position Applied For: Social Security No.: Department: Commercial Driver License (CDL) O Yes ❑ No Authorizing Signature: If yes,,please list CDL #: Date: Identification Presented: Verified By: Department: Present completed form to: Columbia Cedars Medical Center Regional Laboratory 1400 NW 12th Avenue, 4th Floor Department of Pathology Miami, FL 33136-9986 Telephone: (305) 325-5810 Received By: HRD/AL005 Rev. 1/98 i DISTRIBUTION: White - Human Resources Canary - Columbia Cedars Medical Center Date : 4 • • 9 i CITY OF MIAMI COMMUNITY REDEVELOPMENT AGENCY HEALTH INSURANCE PRELIMINARY FORM Information on Employee NAME• AGE: Information on Spouse 7— .7 .... .... . .... Information on children 43� COMAI NITS 1CF.[1 FtTY.C,UP�iF71t7' A G E N C Y FINANCE DEPARTMENT BIWEEKLY TIME SHEET PAY PERIOD: TO EMPLOYEE NAME: OPERATIONS P Num P Num WEEK 1: DATE MON SAT SUN TOTAL: P Num P Num Employee Division: Employee Title: Total *** Hours VAC SICK OTHER REMARKS OPERATIONS P Num P Num P Num P Num Total *** WEEK 1: DATE Hours VAC SICK OTHER REMARKS MON TUE 1VIAL: L BIWEEKLY TOTAL: ***Indicates Sick or Sick Family Employee Signature: Supervisor Signature• * P Num — Project Number • CITY OF MIAMI . COMMUNITY REDE VEL OPMENT A GENCY (CRA) INDIVIDUAL TIME REPORT REQ VEST FOR LEA VE EMPLOYEE NAME: Date(s):_ _ Total Hours:_ REASON_ _ VACATION EARNED PERSONAL LEAVE (EPQ COMPENSATORY LEAVE APPROVED BY: CITY BUSINESS JOB BASIS LEAVE ILL TIME DATE: ri s� r r r r r ■w r r r r r r r it r r� Employee Information Earnings Rate -Hours Amount Federal Tacos State/Local Taxes Deductions Not Pay �It-djlg] TYLER,ROBERTC #0009 Married/03 Gross 4,921.15 REGLAR 94.00 SS/Med 376.46 MISC. 259.04 Net Pay 3256.00 SALARY 3.346.15 Fed Wt 1,029.65 Chock #1086 ❑ BONUSI 1.575.00 Department Totals Gross 4,921.15 REGLAR 94.00 SS/Mod 376.46 MISC. 259.04 1 Pay 3256.Ot r SALARY 3,346.15 Fad Wt 1,029.65 +1 BONUS7 1,575.00 -- ..• �. r.•...v-vvouw ARSCOTT,CHELSA M #0005 Sin le/00 9 Gross REGLAR SALARY 90.00 1,230.76 1,230.76 SS/Med Fed Wt SS/Med Fed WI 94. 15 190.07 376.46 1 , 429.81 Net Pay 946.54 Direct Deposit JUDY,RICHARD H #0004 Married/00 Gross 4.921.15 SALARY 3,346.15 BONUSI 1,575.00 Net Pay A Direct Deposit THOMPKINS,CHARLAYNE #0001 Single/00 Gross REGLAR SALARY 89.50 2,307.69 2,307.69 SS/Med Fed 1M 176.53 741.73 MISC. 80.72 Net Pay 1308.71 Direct Deposit THOMPSON,JEANNETTE #0006 Married/02 Gross REGLAR SALARY 80.00 769.23 769.23 SS/Med Fed Wt 68.85 45.87 Net Pay C hock 664.51 #1087 ❑ 03.OPERATING-689004 Totals Gross REGLAR SALARY 259.50 9, 228:83 7,653.83 SS/Mod Fad Wt 705.99 2,407.48 MISC. 80.72 4 Pays 6034.64 BONUSt 1,575.001 yr - vvmm.vMr41 ML- rnv�: oovuua ' CORBA,MARTHA #0017 New Hire Single/00 Gross 90.00 REGLAR 10.0000 9.00 90.00 SS/Med 6.89 Net Pay Chock 04 - COMM.CAPITAL PROJ-689005 Totals Gross 00.00 REGLAR 9.00 90.00 SS/Mod. 6.89 1 pay 05 - COMM.PROGRAMS-689006 83.11 #1088 ❑ ALLEN,YUL #0013 Gross 1,230.76 SS/Med 94.15 Net Pay 976.69 Single/01 REGLAR 81.00 Fed WI 159.92 Chock #1089 ❑ SALARY 1.230.76 HOWARD,GEORGE #0012 Gross 1,346.15 SS/Med 102.98 MISC. 183.09 Net Pay 959.98 Married/04 REGLAR 98.00 Fed Wt 100.10 Chock #1090 ❑ SALARY 1,346.15 KLOSTER, WERNER H. #0003 Gross 1,375.00 SS/Med 105.19 Net Pay 1039. 35 Single/00 REGLAR 25.0000 55.00 1.375.00 Fed Wt 230.46 Check #1091 ❑ Client: 3PA Period Covered: 04/09/2000 - 04/22/2000 Run: 9 CITY OF MIAMI COMMUNITY REDEYE Check Date: 04/28/2000 Week: 17 Payroll Register otr: 2 Page: 1 r s = = = = w = r = M = = = = Ml M r Employoo Information Earnings Rate Hours Amount Fodoral Taxes State/Local Taxes Deductions a1°& Not Pay ae.a? 05 - COMM.PROGRAMS-689o08 Totals Gross 3,951.91 REGLAR SS/Mod 302.32 MISC. 183.09 3 Pays 2976.02 234.00 1,375.00 FedWt 490.48 SALARY 2,576.91 CLIENT TOTALS Gross 18,191. 89 REGLAR, SS/Mod 1,391.68 MISC. 522.85 6 Chks 6, 979. 64 596.50 1,465.00 SALARY 13, 576.89 Fed Wt 3,927.61 3 Dops 5,370.13 BONUSI 3,150.00 9 Pays 142,349.77 Amy# vn Employees raid: 9 staftstlas Active Employees Not Paid: 1 Terminated Employees Paid: 0 • AW. — Client: 3PA Period Covered: 04/09/2000 - 04/22/2000 Run: 9 CITY OF MIAMI COMMUNITY REDEVE Check Date: 04/28/2000 Week: 17 Payroll Register Qtr: 2 Page: 2 CITY OF MIAMI COMMUNITY. _DEVELOPMENT ''NCY �-� Payroll Distributions For the period 3-25/4-8-00 and paid 4-14-2000 OMNI-6W001 SEOPW-689001 Employee Gross Gross 615.38 Gross FICA FICA 47.08 FICA Arscott, Chelsea F/W RW 95. 44 F/W Telephone Charges Employee Gross Gross Gross FICA FICA FICA Judy, Richard F/W F/W F/W Telephone charges Employee Gross 0.00 Gross 0.00 Gross FICA 0.00 FICA 0.00 FICA Rocheteau, Ralph C. F/W 0.00 F/W 0.00 F/W Employee Gross Gross Gross FICA FICA FICA Thompkins, Chadayne F/W F/W F/W Medical charges $80.72 Employee Gross 384.62 Gross 384.62 Gross FICA 29.43 FICA 29.43 FICA Thompson, Jeannette F/W 22.94 F/W 22.94 F/W Employee Gross Gross Gross FICA FICA FICA Corba, Martha F/W F/W F/W Employee Gross Gross Gross FICA FICA FICA Kuster, Werner F/W F/W F/W Employee Gross Gross Gross FICA FICA FICA Tyler. Robert C F/W F/W F/W Medical Charges $259.04 Employee Gross Gross Gross FICA FICA FICA Uen YuI F/W F/W F/W Operating-689004 615.38 Gross 47.08 FICA 95.04 F/W 4,921.15 Gross 376.46 FICA 1,429.81 F/W Gross FICA F/W 2,307.69 Gross 176.53 FICA 741.73 F/W Gross FICA F/W 90.00 Gross 6.89 FICA 0.00 F/W Gross FICA F/W 4,921.15 Gross 376.46 FICA 1,029.65 F/W Gross FICA F/W Community Programs-689006 Total Gross 1,230.76 FICA 94.15 F/W 190.07 Gross 4,921.15 FICA 376.46 F/W 1.429.81 Gross FICA F/W Gross 2,307.69 FICA 176.53 F/W 741.73 80.72 Gross 769.23 FICA 58.85 F/W 45.87 Gross 90.00 FICA 6.89 F/W 0.00 1,375.00 Gross 1,375.00 105.19 FICA 105.19 230.46 F/W 230.46 Gross 4,921.1�� FICA 376.46 F/W 1,029.65 1,230.76 Gross 94.15 FICA 159.92 F/W 259.04 1,230.76 94.15 159.92 �r rr rr r r ar rr rr r r� r r r rr r r� rr r �r NON -RECURRING RECURRINO(rwA 1m) Retuning Trans# r' BATCH NUMBER (Assigned by the system) ` Approved By: City of Miami Community Redevelopment Agency (CRA) Department of Finance Journal Entry/Budget AdJustment Form DESCRIPTION: Journal Number. CODER INITIALS: ENTERED BY: It • TEC City of Miami APPLICATION FOR TUITION REIMBURSEMENT REFERENCE: City of Miami Administrative Policy No. 4-77. 1. List only tote course on each application form, 0 2. Submit application to Immediate supervisor and Department Director prior to enrollment cFa 3. The goldenrod copy will be returned to you to inform you of Personnel Management's approval/disapproval. a 4. 11 approved, upon complellon of course. submit original tuition receipt and grade repon to Department a Director for forwarding to Personnel Management, '—` NOTE. No Raimbursemcrtl shall be made which e.Kceeds the authorized amount per fiscal year, nor shall any reimbursements be made for classes ending in a previous fiscal year. 1. Name, 12. Title: 3. Department 4, Division: W 5. Course Title: G. Course No: 7. Dale Term Begins: 8 Date Term Ends Tuition cost (not including regialratlon and/or health fees} W m S It Are you taking this course lot college credit?1. Name or School' fI a ❑ YES ❑ ND JZ 12. Briefly state reason for taking course: X es e 13. 1 have read. understand and e grrse to the orovts;ons of the City of Mlatni Tuition Reimbursement Program as r- outlined In APM 4-77. 1 IEmployee's Signature Date Hii 14. 1 recommend that this tuition reimbursement be approved since this course: ❑ is directly related to the employee's current job duties. ca ❑ provides preparation for promotional opportunities v.11nin Ina City. mI acknowledge Met this employee is a regular. full-time employee who has completed his/her initial aaX propetionary period. o� om Supervisor's Signature Date t5. J �o' ❑ Approved O Disapproved I � rc — Department Director/Doslgnee Dale d L W K o Comments. INITIAL ROUTING: After approval -by Department Director, forward ALL copies to Personnel lWana omenL 16. U. J C.,s ❑ Approved ❑ Disapproved I I o .e K Authorized Signature Date W � s Comments: Upon approval by Personnel Management, the goldenrod copy of this form will be forwarded to the employee Inllaong the and the top three copies will be returned to the Department Director to be held until proof of tuition payment Iapplication and grade repon for the completed course have been snached, At that time, forward all copies of this form and the aeach- menis to Qersonnel Management FOR USE BY PERSONNEL MANAGEMENT QNLY ❑APPROVED ❑ DISAPPROVED Payroll Is authorized to reimburse the above -named Reason for disapproval: employee in the amount or S Tnis reimbursement is: - ❑ NOT SUBJECT to t,7■ withholding. ❑SUBJECT to tax withholding. nulhorizcd Signature Date Authorized Signature Date FOR Employee No: Type Code: Processed By. PAYROLL Location No: Payroll Period: _. _ Data: USE ONLY L TO: FROM: Executive Director Name of Employee City of Miami, Florida Community Redevelopment Agency Outside Employment Request Form Brief Statement of Present Duties: Title I request permission to engage in outside employment, which will not in any way Interfere with my regular employment with the CRA. I understand and agree to all the provisions of the policy, regarding outside employment, as stated below: • The proposed employment does not and will not interfere with the efficient performance of regular CRA duties and will not occur during regular or assigned working hours, unless the annual or compensation leave is used to cover the absence • The proposed employment is not and will not be with an organization that is doing business with the CRA. • The proposed employment does not and will not involve a conflict of interest or otherwise conflict with any responsibilities as a CRA employee. • Approvals are only for that specific employer and type of work and must be renewed, if any change in employer or type of work occurs. • The CRA has the right to rescind this approval at any time upon written notice. • Any violation of the above provisions, including any of the provisions of the laws or rules, is subject to disciplinary action. Name of Firm: Place of Work: Type of Employment: Period of Employment: From To My Hours of Work: Describe Type of Duties: R16:10k �ERVER2_5\BLDIS-RCOM_RDEV\0174001.REQ PGM ID: FN/SC/PO/RPT09 C I T Y O F M I A M I RUN DATE: 07/15/2000 DETAILED REVENUE AND EXPENDITURES BY PROJECT 09 FISCAL MONTH % EXPIRED 75.00 AS OF 06/30/2000 FUND 101 COMMUNITY REDEVELOPMENT AREA PROJECT 689001 ORD.10039-SE OVERTOWN PK WEST REDEVELOPMENT TRUST - STATUS ACTIVE INDEX MIN ANNUAL REVENUES / EXPENDITURES CODE OBJ DESCRIPTION + TOTAL BUDGET CURR MONTH CURR Y-T-D R E V E N U E S * * * 026006 FINANCE TRUST AND AGENCY REQ. 990 OTHER NON -OPERATING 634,438 634,438.64 INDEX CODE 026006 634,438 634,438.64 055006 S.E.O.P.W. REDEVELOPMENT - TRU 001 TAXES REAL CURRENT 352,710 66,306- 353,879.00 070 RENTAL PROPERTIES 6,155.06 094 INTEREST ON INVESTMENT 44,615 9,739 68,568.58 140 TRANSFER FROM COMMUNITY DEVELO 353,649 353,649.00 235 OFF-STREET PARKING 75,000 75,000- 9,375.22- 244 CARRYOVER FUND BALANCE 2,151,698 310 CONTR FROM OTHER GOVTS-COUNTY 217,103 66,306 283,409.00 703 CONTRIB. FROM OFF-STREET P'KIN 75,000 INDEX CODE 055006 2,841,126 363,388 1,056,285.42 TOTAL REVENUES * 2,841,126 997,827 1,690,724.06 550108 S.E.O.P.W. REDEVELOPMENT- TRU 010 SALARIES - UNCLASSIFIED 91,476 17,892.09 100 SOCIAL SECURITY CONTRIB 1,368.75 951 CONTRI/TRANSFER TO DEBT SERVIC 175,979 175,979.38 960 CONTRIBUTION TO TRUST & AGENCY 2,289,353 996 BUDGET RESERVE 460,297 INDEX CODE 550108 2,841,126 175,979 195,240.22 TOTAL EXPENDITURES 2,841,126 175,979 195,240.22 RECAP: REVENUES LESS EXPENDITURES 821,848 1,495,483.84 PAGE 09- 154 RPT RFC:REPORT 09 OUTSTANDING % OF REMAINING ENCUMBRANCE BUDGET BAL AVAILIABLE 634,438.64- 634,438.64- 100.3 1,169.00- 6,155.06- 153.6 23,953.58- 353,649.00- 12.5 84,375.22 2,151,698.00 130.5 66,306.00- 37.1 1,784,840.58 59.5 1,150,401.94 19.5 73,583.91 1,368.75- 175,979.38- 2,289,353.00 460,297.00 6.8 2,645,885.78 6.8 2,645,885.78 • • m m m m m m r r m rm m File: \\DATASERVER2 5\BLDIST\COM RDEV\0185200.REQ PGMC FN/SC/PO/RPT10 C I T Y O F M I A RUN DATE: 09/16/2000 DETAILED REVENUE AND EXPENDITURES BY PROJECT 11 FISCAL MONTH AS OF 08/31/2000 FUND 101 COMMUNITY REDEVELOPMENT AREA PROJECT 689004 GENERAL OPERATING -# TBD ENTITLEMENT PERIOD 09/30/98 TO 09/30/99 PORTION EXPIRED 191.6 % STATUS ACTIVE INDEX MIN i = = = i m m RPT RFC:REPORT 10 PAGE 10- 695 CODE OBJ DESCRIPTION % OF BUDGET REVISED TOTAL BUDGET * * * REVENUES / EXPENDITURES * * * CURR MONTH CURR Y-T-D OUTSTANDING REMAINING TOTAL T-D ENCUMBRANCE BALANCE R E V E N U E S * * * * 055011 GENERAL OPERATING -#TBD 140 TRANSFER FROM COMMUNITY DEVELO 63,249 63,249 63,249- 193 CONTRIBUTION FROM GN.FD. 154.2 522,064 145,627 533,966 805,129 283,065- 244 CARRYOVER FUND BALANCE 354,488 356 CONTRIBUTION FROM TRUST AND AG 299,226 354,488 299,226 INDEX CODE 055011 73.8 1,175,778 145,627 597,215 868,378 307,399 TOTAL REVENUES 73.8 11175,778 145,627 597,215 868,378 307,399 E X P E N D I T U R E S * * * * 550011 GENERAL OPERATING - #TBD 001 SALARIES - CLASS. PERM. FT 2,328 23,280 23,280 23,280- 010 SALARIES - UNCLASSIFIED 83.2 269,200 3,685 188,291 224,158 45,041 080 EXPENSE ALLOWANCE .1 14,000 25 25 13,974 083 CAR ALLOWANCE 1.5 10,800 167 167 10,632 100 SOCIAL SECURITY CONTRIB 91.9 20,594 448 16,189 18,933 1,660 130 GROUP INSURANCE CONTRIB. 35.1 14,920 5,238 5,238 9,681 150 WORKER'S COMPENSATION 10,768 160 UNEMPLOYMENT COMPENSATION 14,537 10,768 170 SEVERANCE PAY 77.6 1,500 1,164 1,164 14,537 335 230 PROFESSIONAL SERVICES - ARCHIT 8,725 250 PROFESSIONAL SERVICES - LEGAL 63.7 150,000 95,639 95,639 8,725 54,360 280 PROFESSIONAL SERVICES - ACCT'G 62.5 40,000 25,000 25,000 15,000 287 340 ADVERTISING 58.4 9,200 4,261 5,378 5,378 3,821 OTHER CONTRACTUAL SERVICES - 0 42.2 50,000 6,057 21,103 21,103 28,896 410 TRAVEL AND PER DIEM - TRAINING 45.9 10,000 278- 4,590 4,590 5,409 420 TRAVEL AND PER DIEM - OTHER 32.4 15,000 1,118 4,873 4,873 10,126 470 ENTERTAINMENT 3.2 2,000 64 64 64 1,935 995 PARKING EXPENSE 2.9 2,500 74 74 74 510 COMMUNICATIONS SERV. TELEPH. 0 78.2 22,600 3,279 17,689 17,689 2,426 4,910 533 POSTAGE 4.1 4,000 55 164 164 3,835 534 DELIVERY SERVICES 74.7 2,340 249 1,750 1,750 589 540 UTILITY SERVICES - ELECTRICITY 5,700 620 RENT BUILDINGS 53.2 72,000 3,351 32,306 32,306 6,015 5,700 33,678 650 INSURANCE - LIABILITY 22.1 12,000 2,658 2,658 9,342 670 REPAIR/MAINTENANCE - OUTSIDE 90.5 12,000 182 10,784 10,784 75 1,139 • = m m = = = m r w = = m = = = m m = = File: \\DATASERVER2 5\BLDIST\COM_RDEV\0185200.REQ PGN FN/SC/PO/RPT10 C I T Y O F M I A RUN DATE: 09/16/2000 DETAILED REVENUE AND EXPENDITURES BY PROJECT 11 FISCAL MONTH AS OF 08/31/2000 FUND 101 COMMUNITY REDEVELOPMENT AREA PROJECT 689004 GENERAL OPERATING -# TBD ENTITLEMENT PERIOD 09/30/98 TO 09/30/99 PORTION EXPIRED 191.6 % STATUS ACTIVE INDEX RPT RFC:REPORT 10 PAGE 10- 696 MIN CODE OBJ DESCRIPTION o OF BUDGET REVISED TOTAL BUDGET * * * REVENUES / EXPENDITURES * * * CURR MONTH CURR Y-T-D TOTAL T-D OUTSTANDING ENCUMBRANCE REMAINING BALANCE E X P E N D I T U R E S * * * * 550011 GENERAL OPERATING - #TBD 680 PRINTING/BINDING - OUTSIDE 61.1 9,000 257 5,500 5,500 3,499 700 OFFICE SUPPLIES 61.1 18,400 297 11,198 11,198 47 7,154 710 722 FOOD 45.3 6,000 2,719 2,719 2,719 3,280 MISCELLANEOUS SUPPLIES 36.8 2,600 255 957 957 1,642 760 BOOKS PUBLICATIONS MEMBERSHIPS 77.5 6,975 195 5,411 5,411 1,563 810 840 LAND EQUIPMENT - NEW 58.1 22,000 61,996 12,801 61,996 12,801 61,996- 841 OFFICE FURNITURE - NEW 12.9 25,000 3,233 3,233 9,198 21,767 843 EQUIPMENT LEASE -PURCHASED 68.0 10,000 607 6,802 6,802 3,197 901 PERSONAL SERVICES 77.3 12,000 6,141 9,281 9,281 2,718 903 MATERIALS AND SUPPLIES 9.5 30,000 886 2,855 2,855 27,144 996 BUDGET RESERVE 259,419 259,419 INDEX CODE 550011 53.0 1,175,778 36,239 579,191 617,803 6,138 551,836 TOTAL EXPENDITURES 53.0 1,175,778 36,239 579,191 617,803 6,138 551,836 RECAP: REVENUES LESS EXPENDITURES 109,388 18,023 250,575 r • File: \\DATASERVER2 5\BLDIST\FINANCE\SCI\O162576.REQ - PGM _'N/SC/PO/RPT35 C I T Y O F M I A P PAGE 35- 299 RUN DATE: 05/12/00 TRIAL BALANCE OF G/L BY FUND, SUBFUND AND PROJECT RPT RFC:REPORT NO 35 AS OF 09/30/99 FUND 101 COMMUNITY REDEVELOPMENT AREA SUBFUND 689 S.E.OVERTOWN PK WEST REDEVELOP PROJECT 689001 ORD.10039-SE OVERTOWN PK WEST REDEVELOPM GEN LED ACCOUNT TRANSACTIONS, CURRENT YEAR TO DATE NUMBER ACCOUNT TITLE YEAR BEGINNING BALANCE DEBIT CREDIT BALANCE END OF DAY 101 EQUITY IN POOLED CASH 1,171,075.74 1,841,807.94 1,757,738.75- 1,255,144.93 103 CASH WITH FISCAL AGENTS + 528,919.17- 710,842.31 181,923.14- 0.00 126 A/R MISCELLANEOUS SCI 65,000.00 75,000.00 0.00 140,000.00 127 INTEREST RECEIVABLE INVESTMENT 10,480.29 35,724.00 41,006.27- 5,198.02 128 MARKET GAIN/LOSS INVESTMENTS 977.54 0.00 4,200.53- 3,222.99- 133 DUE FROM OTHER GOVERNMENTAL AG 68,946.00 0.00 68,946.00- 0.00 144 230 ALLOWANCE A/R - SCI 0.00 0.00 65,000.00- 65,000.00- ACCOUNTS PAYABLE 0.00 280.02 336.64- 56.62- 235 MISCELLANEOUS PAYABLES 0.00 0.00 861.20- 861.20- 301 FUND BALANCE 787,560.40- 175,979.38 634,438.64- 1,246,019.66- 411 REVENUE - REGULAR 0.00 218,986.83 820,781.26- 601,794.43- 412 431 REVENUES - TRANSFERS IN 0.00 300,000.00 564,488.04- 264,488.04- EXPENDITURES -REGULAR 0.00 4,383.46 0.00 4,383.46 432 EXPENDITURES - TRANSFERS OUT 0.00 1,330,863.89 554,147.36- 776,716.53 TOTAL THIS PROJECT 0.00 4,693,667.83 4,693,867.83- 0.00 0 • i 1 1 l 1 10/4/00 at 12:35:56.59 � Page: 1 SEOPW Trust Agency Aged Receivables ' As of Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Customer ID Invoice No 0 - 30 31 - 60 . 61 - 90 Over 90 days Amount Due Customer Contact Telephone 1 Report Total 10/4/00 at 12:36:08.62 t SEOPW Trust Agency Aged Payables As of Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Vendor ID Invoice No 0 - 30 31 - 60 Vendor Contact Telephone l AIA 118/100-0546-018 1,314.70 AIA Employment Of MIami 118-100-0546-019 1,522.77 (305) 573-0333 ,. AIA 2,837.47 AIA Employment Of MIami 1- ADP P591709 60.81 ADP Easy Pay Miami P593053 43.61 ART Casinese ADP 104.42 ADP Easy Pay Miami ARA CR1433 448.50 Aramark Sports & Entertaimnen (305)530-5700 ARA 448.50 Aramark Sports & Entertain ATC 1033025 ATC Associates 1036890 ROBERT TANENBAUM 1045600 305 882-8200 1048738 ATC ATC Associates B & A 3070-1 Bermello . Ajamil 3072-1 Terista Tara 3126-2 (305)859-2050 3073-1 3071-14 4070-1 4069-15 4072-1 5071-2 5026-2 5070-16 6080-2 6091-1 1 6092-3 6120-17 6122-3 7001-4 330.53 7056-18 2,022.95 7061-2 1,088.80 • Page: 1 61 - 90 Over 90 days Amount Due 1,314.70 1,522.77 2,837.47 60.81 43.61 104.42 448.50 44&50 2,673.19 2,673.19 3,380.00 3,380.00 1,200.00 1,200.00 6,976.81 6,976.81 6,976.81 7,253.19 14,230.00 22.00 3,943.52 97.64 2,661.11 3,570.80 23,070.77 7,500.00 2,753.08 5,600.00 13,452.83 5,613.84 14,697.11 8,337.47 27,875.05 6,419.44 19,345.63 23,070.77 7,500.00 2,753.08 5,600.00 13,452.83 5,613.84 14,697.11 8,337.47 27,875.05 6,419.44 19,345.63 22.00 3,943.52 97.64 2,661.11 3,570.80 330.53 2,022.95 1,088.80 10/4/00 at 12:36:08.67 0 SEOPW Trust Agency Aged Payables As of Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. ® Page: 2 Vendor ID Invoice No 0 - 30 31 - 60 61 - 90 Over 90 days Amount Due Vendor Contact Telephone 1 B & A 3,442.28 10,295.07 134,665.22 148,402.57 Bermello . Ajamil BJC 20032 4,000.00 4,000.00 Blazjack & Company Dale Simpson (305) BJC 4,000.00 4,000.00 Blazjack & Company BLK 001 450.00 450.00 Lyric Theater / Black Archive Dianne Rolle (305)636-2390 BLK 450.00 450.00 Lyric Theater / Black Archive CAP 0000001 7,761.60 7,761.60 C.A.P. Engineering Consutants Luis Rodriguez CAP 7,761.60 7,761.60 C.A.P. Engineering Consutan CCE 2 3,500.00 3,500.00 Civil Cad Engineering, Inc. John King (305)690-9797 CCE 3,500.00 3,500.00 Civil Cad Engineering, Inc. DEM 00000083 9,200.00 9,200.00 Demolition Masters Inc. Harry Ahneida (305) 448-7511 DEM 9,200.00 9,200.00 Demolition Masters Inc. jDUP L01031 432.07 432.07 10/4/00 at 12:36:08.67 • • SEOPW Trust Agency Aged Payables As of Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Vendor ID Vendor Contact Telephone 1 Invoice No 0 - 30 31 - 60 Dupont Plaza L00183 3,801.25 (305) 377-2541 DUP 3,801.25 432.07 Dupont Plaza EEG 24035 Evans Environmental & Geo. 24006 24192 Page: 3 61 - 90 Over 90 days Amount Due 450.00 600.00 450.00 24222 600.00 24221 3,000.00 24220 3,600.00 24647 75.00 EEG 75.00 7,200.00 1,500.00 Evans Environmental & Geo. I GMN 2 Greater Miami Neighborhood 3 1,600.00 Ronald Reavales 4 17,789.96 (305)324-5505 GMN 19,389.% Greater Miami Neighborhood IOs 49086987 374.90 IOS Capital 1-(800)-262-1022 IOS 374.90 IOS Capital JBA 206-6-6 J.B. A&We,Mai Jozef (786) (786) 552-0960 JBA J.B. Alhale,Mai MAN 4933 Manuel G. Vera & Associates 4952 4953 301-221-6210 4942 4954 3,801.25 4,233.32 450.00 600.00 450.00 600.00 3,000.00 3,600.00 75.00 8,775.00 16,000.00 16,000.00 1,600.00 17,789.96 16,000.00 35,389.96 374.90 374.90 2,750.00 2,750.00 2,750.00 2,750.00 600.00 600.00 1,200.00 1,200.00 1,800.00 1,800.00 600.00 600.00 1,200.00 1,200.00 10/4/00 at 12:36:08.73 SEOPW Trust Agency Aged Payables As of Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Vendor ID Invoice No 0 - 30 31 - 60 Vendor Contact Telephone 1 MAN Manuel G. Vera & Associates SEC 44091226 111.51 Securitylink from Ameritech 1-800-866-6650 SEC 111.51 Securitylink from Ameritech TSQ 6154945 42.50 T- Square 6153-513 152.00 (305)324-1234 l TSQ 194.50 T- Square Page: 4 61 - 90 Over 90 days Amount Due 1,200.00 4,200.00 5,400.00 Report Total 15,634.15 23,339.31 28,421.88 i� 111.51 111.51 42.50 152.00 194.50 180,768.41 248,163.75 10/4/00 at 12:38:34,77 0 n Page: la SEOPW Trust Agency Job Costs by Type As of Sep 30, 2000 Filter Criteria includes: Report order is by ID. Job 1D Cost Type Est. Exp. Units Act. Exp. Units WE Exp. Units Est. Expenses Act. Expenses 001 -Revaluation Labor Materials Equipment Subcontractors 340,000.00 Other 001 - Revaluation Total 340,000.00 002 - Camillus Labor Materials Equipment Subcontractors 2,250,000.00 Other 002 - Camillus Total 2,250,000.00 003 - Infrastructure Labor Materials Equipment Subcontractors 850,000.00 Other 003 - Infrastructure Total 850,000.00 004 -Special Light Labor Materials Equipment Subcontractors 1,100,000.00 Other 004 -Special Light Total 1,100,000.00 008 - Historic Desig Labor Materials Equipment Subcontractors Other 275,000.00 008 - Historic Desig Total 275,000.00 009 - Coord. Infra. Labor Materials Equipment Subcontractors 1,050,000.00 Other 009 - Coord. Infra. Total 1,050,000.00 010 - Gateways Labor Materials Equipment Subcontractors 100,000.00 Other 010 - Gateways Total 100,000.00 011 -Mister Plan Labor Materials Equipment t t 1 1 1 1 1 1 1 1 1 f 1 1 1 1 10/4/00 at 12:38:34.83 Page: lb SEOPW Trust Agency Job Costs by Type ` As of Sep 30, 2000 Filter Criteria includes: Report order is by ID. Diiff. Expenses -340,000.00 -.�TI,IMI.W -2,250,000.00 -850,000.00 -1,100,000.00 -1,100,000.00 -275,000.00 -275,000.00 -1,050,000.00 -1,VW,WV.W -100,000.00 -1 W,WV.W I 1 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 1 1 10/4/00 at 12:39:15.31 • SEOPW Trust Agency General Ledger For the Period From Oct 1, 1999 to Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Page: 1 Account ID Account Description Date Reference Jrnl Trans Description Debit Amt Credit Amt Balance 20000 10/1/99 Beginning Balance Accounts Payable l l/l/99 Beginning Balance 12/1/99 Beginning Balance I/l/00 Beginning Balance 2/l/00 Beginning Balance 2/9/00 Pi Greater Miami Neighborhood 16,000.00 2 Current Period Change 3/l/00 Beginning Balance 4/l/00 Beginning Balance 4/25/00 Pi Civil Cad Engineering, Inc. 2 4/27/00 Pi ATC Associates 1033025 Current Period Change 5/l/00 Beginning Balance 5/2/00 Pi Bermello . Ajamil 3070-1 5/3/00 Pi Bermello . Ajamil 3072-1 5/3/00 Pi Bermello . Ajamil 3126-2 5/3/00 Pi Bermello . Ajamil 3073-1 5/3/00 Pi Betmello . Ajamil 3071-14 5/16/00 Pi ATC Associates 1036890 5/17/00 Pi Bermello . Ajamil 4070-1 5/17/00 Pi Bermello . Ajamil 4069-15 5/17/00 Pi Bermello . Ajamil 4072-1 5/31/00 Pi Demolition Masters Inc. 00000083 5/31/00 Pi Evans Environmental & Geo. 24035 5/31/00 Pi Evans Environmental & Geo. 24006 Current Period Change 6/l/00 Beginning Balance 6/5/00 Pi Blazjack & Company 20032 6/6/00 Pi ATC Associates 1045600 6/15/00 Pi Manuel G. Vera & Associates 16,000.00-16,000.00 -16,000.00 -16,000.00 3,500.00 2,673.19 6,173.19-6,173.19 -22,173.19 23,070,77 7,500.00 2,753.08 5,600.00 13,452.83 3,380.00 5,613.84 14,697.11 8,337.47 9,200.00 450.00 600.00 94,655.10-94,655.10 -116,828.29 4,000.00 1,200.00 600.00 10/4/00 at 12:39:15.36 0 • Page: 2 SEOPW Trust Agency General Ledger For the Period From Oct 1, 1999 to Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Account ID Date Jnd Trans Description Debit Amt Credit Amt Balance Account Description Reference 4933 6/28/00 Pi Evans Environmental & Geo. 450.00 24192 6/28/00 Pi Bermello . Ajamil 27,875.05 5071-2 6/28/00 Pi Bermello . Ajamil 6,419.44 5026-2 6/28/00 Pi Bermello . Ajamil 19,345.63 5070-16 6/29/00 Pi Manuel G. Vera & Associates 1,200.00 4952 6/29/00 Pi Manuel G. Vera & Associates 1,800.00 4953 6/29/00 Pi Manuel G. Vera & Associates 600.00 4942 Current Period Change 63,490.12 -63,490.12 7/l/00 Beginning Balance -180,318.41 7/12/00 Pi Bermello . Ajamil t 22.00 6080-2 7/13/00 Pi Evans Environmental & Geo. 600.00 24222 7/13/00 Pi Evans Environmental & Geo. 3,000.00 24221 7/13/00 Pi Evans Environmental & Geo. 3,600.00 24220 7/15/00 Pi Manuel G. Vera & Associates 1,200.00 4954 7/17/00 Pi Bermello . Ajamil 3,943.52 6091-1 7/17/00 Pi Bermello . Ajamil 97.64 6092-3 7/20/00 Pi J.B. Alhale,Mai 2,750.00 206-6-6 7/25/00 Pi Bermello . Ajamil 2,661.11 6120-17 7/25/00 Pi Bermello . Ajamil 3,570.80 6122-3 7/28/00 Pi ATC Associates 6,976.81 1048738 Current Period Change 28,421.88 -28,421.88 8/1/00 Beginning Balance -208,740.29 8/4/00 Pi Bermelio . Ajamil 330.53 7001-4 8/15/00 Pi Bermello . Ajamil 2,022.95 7056-18 8/15/00 Pi Bermello . Ajamil 1,088.80 7061-2 8/16/00 Pi Greater Miami Neighborhood 1,600.00 3 8/17/00 Pi Greater Miami Neighborhood 17,799.96 4 8/23/00 Pi Evans Environmental & Geo. 75.00 24647 Current Period Change 22,907.24 -22,907.24 10/4/00 at 12:39:15.36 is • SEOPW Trust Agency General Ledger For the Period From Oct 1, 1999 to Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Page: 3 Account ID Account Description Date Reference Jrnl Trans Description Debit Amt Credit Amt Balance 9/1/00 Beginning Balance -231,647.53 9/8/00 Pi C.A.P. Engineering Consutants 7,761.60 0000001 Current Period Change 7,761.60-7,761.60 9/30/00 Ending Balance -239,409.13 65000 10/1/99 Beginning Balance Other Contractual Services 11/l/99 Beginning Balance 12/1/99 Beginning Balance 1/1/00 Beginning Balance 2/1/00 Begmmng Balance 2/9/00 Pi Greater Miami Neighborhood - 16� 000.00 2 Reimburstment for services rendered Current Period Change 16,000.00 16,000.00 3/l/00 Beginning Balance 16,000.00 4/1/00 Beginning Balance 16,000.00 5/1/00 Beginning Balance 16,000.00 6/l/00 Beginning Balance 16,000.00 7/l/00 8/1/00 Beginning Balance Beginning 16,000.00 Balance 16,000.00 8/16/00 3 Pi Greater Miami Neighborhood - reimburstment for services 1,600.00 8/17/00 Pi Greater Miami Neighborhood - 17,789.96 4 Remmburstment for services Current Period Change 19,389.96 19,389.96 9/1/00 Beginning Balance 35,389-96 9/8/00 Pi C.A.P. Engineering Consutants - 7,761.60 0000001 Parking Lot Drainage, Landscape and Lighting ' Current Period Change 7,761.60 7,761.60 9/30/00 Ending Balance 43,151.56 68600.03 10/1/99 Beginning Balance Projects & Programs 11/1/99 12/1/99 Beginning Balance Beginning Balance 1 1 1 1 1 1 1 1 1 1 i 10/4/00 at 12:39:15.36 • ® Page: 4 SEOPW Trust Agency General Ledger For the Period From Oct 1, 1999 to Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Account ID Date Jnd Trans Description Debit Antt Credit Amt Balance Account Description Reference 1/1/00 Beginning Balance 2/1/00 Beginning Balance 3/1/00 Beginning Balance 4/1/00 Beginning Balance 4/27/00 Pi ATC Associates - Site 2,673.19 1033025 Excavation/Geoprobe Samoling Current Period Change 2,673.19 2,67319 5/l/00 Beginning Balance 2,673.19 5/16/00 Pi ATC Associates - Phase II , Five 3,380.00 1036890 Soil Boring, & MW 5/31/00 Pi Demolition Masters Inc. - 9,200.00 00000083 Demolition and removal 936 nw 3rd Ave 5/31/00 PJ Evans Environmental & Geo. - 450.00 24035 Demolition Survey 5/31/00 Pi Evans Environmental & Geo. - 600.00 24006 Preparation of phase I enviromental sit assessment Current Period Change 13,630.00 13,630.00 6/l/00 Beginning Balance 16,303.19 6/6/00 Pi ATC Associates - Excavate Site 1,200.00 1045600 for Relict USTS 6/15/00 Pi Manuel G. Vera & Associates - 600.00 4933 Survey for lots 4,5, block 26 6/28/00 Pi Evans Environmental & Geo. - 450.00 24192 collection of information for phase I 6/29/00 Pi Manuel G. Vera & Associates - 1,200.00 4952 Survey of lot 9,10, & I 1 Block 9 6/29/00 Pi Manuel G. Vera & Associates - 1,200.00 4953 Additional surveys 6/29/00 Pi Manuel G. Vera & Associates - 600.00 4953 Survey of lots 1,2, and block 43 N PB. B PGAI 6/29/00 Pi Manuel G. Vera & Associates - 600.00 4942 Surveys of lots 4and5 block 26 Current Period Change 5,850.00 5,850.00 7/1/00 Beginning Balance 22,153.19 7/13/00 Pi Evans Environmental & Geo. - 600.00 24222 Phase 1 for 240 NW 9th Street 7/13/00 Pi Evans Environmental & Geo. - 3,000.00 24221 Phase 1 ESA For Five Greater M. Properties 7/13/00 Pi Evans Environmental & Geo. - 3,600.00 24220 Phase 1 ESAs For six Greater Miami properties 7/15/00 Pi Manuel G. Vera & Associates - 1,200.00 4954 Survey of blocks 43 and 46 block 10/4/00 at 12:39:15.42 � • Page: 5 SEOPW Trust Agency General Ledger For the Period From Oct 1, 1999 to Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Fonnat. Account ID Date Jnd Trans Description Debit Amt Credit Amt Balance Account Description Reference 26 plat book 7/20/00 206-6-6 Pi J.B. Alhale,Mai - Apprasial preparation 2,750.00 7/28/00 Pi ATC Associates - site 6,976.81 1048738 excavation/ge probe Current Period Change 18,126.81 18,126.81 8/1/00 Beginning Balance 40,280.00 9/23/00 Pi Evans Environmental & Geo. - 75.00 24647 Copies submitted Current Period Change 75.00 75.00 9/1/00 Beginning Balance 40,355.00 9/30/00 _ Ending Balance 40,355.00 74500 10/1/99 Beginning Balance I Professional Serv- Other l l/l/99 Beginning Balance 12/1/99 Beginning Balance 1/1/00 Beguming Balance 2/l/00 Beginning Balance 3/1/00 Beginning Balance 4/l/00 Beginning Balance 5/1/00 Beginning Balance 5/2/00 Pi Bermello . Ajamil - Marlins Ball 23,070.77 3070-1 Park Location Analysis,consultant, 5/3/00 Pi and reimbursments Bennello . Ajamil - CRA RFQ 7,500.00 3072-1 FRANCHISE 5/3/00 Pi Bermello . Ajamil - 2,753.08 3126-2 Engineering,landscaping,planning, other consultants, reimbursments 5/3/00 Pi Bermello . Ajamil - Surveys for 5,600.00 3073-1 parking lots 5/3/00 Pi Bennello . Ajamil - General 13,452.83 307144 consulting, reimbursments expenses 5/17/00 Pi Bermello . Ajamil - 5,613.84 4070-1 Reimbursments for blue prints and 5/17/00 Pi reprodutions Bermello . Ajamil - General 14,697.11 4069-15 consuliting 5/17/00 Pi Bermello . Ajamil - Biscayne View 8,337.47 4072-1 Apartments Current Period Change 81,025.10 81,025.10 6/1/00 Beginning Balance 81,025.10 6/28/00 Pi Bemrello . Ajamil - Marlins Ball 27,875.05 t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 10/4/00 at 12:39:15.42 • SEOPW Trust Agency is General Ledger For the Period From Oct 1, 1999 to Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Page: 6 Account ID Date Jrnl Trans Description Debit Amt Credit Amt Balance Account Description Reference 5071-2 Park Location Analysis, and reimbursments 6/28/00 Pi Bermello. Ajamil - N.W. 3rd Ave 6,419.44 5026-2 Job Creation Plaza 6/29/00 Pi Bermello. Ajamil - General 19,345.63 5070-16 Consulting Current Period Change 53,640.12 53,640.12 7/1/00 Beginning Balance' 134,665.22 7/12/00 Pi Bermello . Ajamil - Surveys for 22.00 6080-2 parking lots 7/17/00 Pi Bermello . Ajamil - Jubilee 202 3,943.52 6091-1 analysis 7/17/00 Pi Bermello. Ajamil - 97.64 6092-3 Engineeting,Landscaping, and planning 7/25/00 Pi Bermello. Ajamil - General 2,661.11 6120-17 consulting 7/25/00 Pi Bermello. Ajamil - Marlins Ball J570.80 6122-3 park location analysis Current Period Change 10,295.07 10,295.07 8/l/00 Beginning Balance 144,960.29 8/4/00 Pi Bermello. Ajamil - Engineering, 330.53 70014 planning, landscaping, and reimbursments 8/15/00 Pi Bermello. Ajamil - General 2,022.95 7056-18 consulting 8/15/00 Pi Bermello . Ajamil - Jubilee 202 1,088.80 7061-2 analysis reimbursable expenses Current Period Change 3,442.28 3,442.28 9/1/00 Beginning Balance 148,402.57 9/30/00 Ending Balance 148,402.57 89000 10/1/99 Beginning Balance Other Expense l l/l/99 Beginning Balance 12/1/99 Beginning Balance 1/l/00 Beginning Balance 2/1/00 Beginning Balance 3/l/00 Beginning Balance 4/l/00 Beginning Balance 4/25/00 Pi Civil Cad Engineering, Inc. - 3,500.00 2 provide schematic, and layout Current Period Change 3,500.00 3,500.00 t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 10/4/00 at 12:39:15.47 is i SEOPW Trust Agency General Ledger For the Period From Oct 1, 1999 to Sep 30, 2000 Filter Criteria includes: Report order is by ID. Report is printed in Detail Format. Account ID Date Jnd Trans Description Debit Amt Credit Amt Balance Account Description Reference 511100 Beginning Balance 3,500.00 6/l/00 Beginning Balance 3,500.00 6/5/00 Pi Blazjack & Company - Apprasial 4,000.00 20032 Current Period Change 4,000.00 4,000.00 7/l/00 Beginning Balance 7,500.00 8/1/00 Beginning Balance 7,500.00 9/l/00 Beginning Balance 7,500.00 9/30100 Ending Balance 7,500.00 t Page: 7 • Current Assets Total Current Assets Property and Equipment Total Property and Equipment Other Assets Total Other Assets Total Assets Current Liabilities Accounts Payable Total Current Liabilities Long -Term Liabilities Total Long -Term Liabilities Total Liabilities Capital Net Income Total Capital Total Liabilities & Capital 0 SEOPW Trust Agency Balance Sheet September 30, 2000 ASSETS 1 11 1 11 0.00 $ 0.00 LIABILITIES AND CAPITAL $ 239,409.13 <239,409.13> 239,409.13 211 239,409.13 <239,409.13> $ 0.00 Unaudited - For Management Purposes Only 1 i SEOPW Trust Agency Income Statement For the Twelve Months Ending September 30, 2000 Current Month Year to Date Revenues ' TIF - City $ 0.00 0.00 $ 0.00 0.00 TIF - County 0.00 0.00 0.00 0.00 Revenue - Trust Fund 0.00 0.00 0.00 0.00 'Rental Interest on Investments 0.00 0.00 0.00 0.00 Parking Revenue 0.00 0.00 0.00 0.00 Transfer From Comm. Develop. 0.00 0.00 0.00 0.00 From City Gen. Fund 0.00 0.00 0.00 0.00 'Transfer City of Miami Support 0.00 0.00 0.00 0.00 CDBG - 3rd Avenue 0.00 0.00 0.00 0.00 CDBG - HOWPA 0.00 0.00 0.00 0.00 CDBG - Other 0.00 0.00 0.00 0.00 CDBG-Year I Unfunded 0.00 0.00 0.00 0.00 CDBG-Year 2 Unfunded 0.00 0.00 0.00 0.00 Ad Valorem Bonds 0.00 0.00 0.00 0.00 '1995 Section 108 Loans 0.00 0.00 0.00 0.00 CLUC Project 0.00 0.00 0.00 0.00 HOME 0.00 0.00 0.00 0.00 Finance Charge Income _ 0.00 0.00 0.00 0.00 Shipping Charges Reimbursed 0.00 0.00 0.00 0.00 Sales Returns and Allowances 0.00 0.00 l 0.00 0.00 Sales Discounts Salaries 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FICA & Medicare 0.00 0.00 0.00 0.00 Unemployment Comp. 0.00 0.00 0.00 0.00 Comp. 0.00 0.00 0.00 0.00 'Workers Group Insurance 0.00 0.00 0.00 0.00 Total Revenues 0.00 0.00 0.00 0.00 Cost of Sales Labor Costs 0.00 0.00 0.00 0.00 Materials Costs 0.00 0.00 0.00 0.00 Equipment Costs 0.00 0.00 0.00 0.00 Subcontract Costs 0.00 0.00 0.00 0.00 Cost of Sales- Salaries and Wa 0.00 0.00 0.00 0.00 Cost of Sales- Freight 0.00 0.00 0.00 0.00 Cost of Sales- Other 0.00 0.00 0.00 0.00 Inventory Adjustments 0.00 0.00 0.00 0.00 Purchase Returns and Allowance 0.00 0.00 0.00 0.00 Purchase Discounts 0.00 0.00 0.00 0.00 Total Cost of Sales 0.00 0.00 0.00 0.00 Gross Profit 0.00 0.00 0.00 0.00 'Expenses Advertising Expense 0.00 0.00 0.00 0.00 Expense Allowance 0.00 0.00 0.00 0.00 Expense Allowance '0.00 0.00 0.00 0.00 Car Allowance 0.00 0.00 0.00 0.00 Car Allowance 0.00 0.00 0.00 0.00 Social Security Contribution 0.00 0.00 0.00 0.00 Group Insurance Contrib. 0.00 0.00 0.00 0.00 For Management Purposes Only Page: t SEOPW Trust Agency Income Statement For the Twelve Months Ending September 30, 2000 Current Month Year to Date Prof. Services - Legal 0.00 0.00 0.00 Workers Compensation 0.00 0.00 0.00 Prof. Services - Architect 0.00 0.00 0.00 Services - Accounting 0.00 0.00 0.00 'Prof. Advertising 0.00 0.00 0.00 Unemployment Comp. 0.00 0.00 0.00 Other Contractural Services 0.00 0.00 0.00 Pay 0.00 0.00 0.00 'Serverance Professional Sery - Archit 0.00 0.00 0.00 Travel - Training 0.00 0.00 0.00 Travel- Other 0.00 0.00 0.00 Other Contractual Services 7,761.60 0.00 43,151.56 Telephone 0.00 0.00 0.00 Postage 0.00 0.00 0.00 Delivery Service 0.00 0.00 0.00 Electricity 0.00 0.00 0.00 Delivery Services 0.00 0.00 0.00 Utility Services - Electricity 0.00 0.00 0.00 Rent _ 0.00 0.00 0.00 Printing/Binding Outside 0.00 0.00 0.00 Liability Insurance 0.00. 0.00 t 0.00 Repair & Maintenance 0.00 0.00 0.00 Printing 0.00 0.00 0.00 Miscellaneous Supplies 0.00 0.00 0.00 Office Supplies 0.00 0.00 0.00 Supplies 0.00 0.00 0.00 'Misc. Books Publicication Mbrshp 0.00 0.00 0.00 Books & Publications 0.00 0.00 0.00 Equipment - New 0.00 0.00 0.00 Equipment - New 0.00 0.00 0.00 Office Furniture 0.00 0.00 0.00 Equipment Lease 0.00 0.00 0.00 Furniture - New 0.00 0.00 0.00 'Office Projects & Programs 0.00 0.00 0.00 Projects & Programs 0.00 0.00 0.00 Projects & Programs 0.00 0.00 40,355.00 Projects & Programs 0.00 0.00 0.00 Equipment Lease - Purchased 0.00 0.00 0.00 Tuition Reimbursement 0.00 0.00 0.00 Personnel Services 0.00 0.00 0.00 Materials & Supplies 0.00 0.00 0.00 Personal Services 0.00 0.00 0.00 Insurance - Liability 0.00 0.00 0.00 Materials & Supplies 0.00 0.00 0.00 Land 0.00 0.00 0.00 Professional Serv- Acct'g 0.00 0.00 0.00 Professional Serv- Legal 0.00 0.00 0.00 Budget Reserve 0.00 0.00 0.00 Repair/Maint - Outside 0.00 0.00 0.00 Construction in Progress 0.00 0.00 0.00 Supplies 0.00 0.00 0.00 'Office Professional Serv- Other 0.00 0.00 148,402.57 Professional Serv- Apprai 0.00 0.00 0.00 Promotional Activities 0.00 0.00 0.00 Interdepmental Chges - Police 0.00 0.00 0.00 For Management Purposes Only 1 /1 t I! 1 11 1 11 1 11 1 11 1 11 1 11 1 11 ! 11 1 11 1 11 t 11 1 11 1 11 1 11 1 11 ! 11 1 11 1 11 1 11 1 11 1 11 1 11 /1 11 1 11 1 11 1 11 1 11 1 11 1 /1 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 ! 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 1 11 Page: 2 SEOP W Trust Agency Income Statement For the Twelve Months Ending September 30, 2000 Current Month Year to Date Aid to Private Orginization 0.00 0.00 0.00 0.00 Postage 0.00 0.00 0.00 0.00 Rent Buildings 0.00 0.00 0.00 0.00 Intergovernmental Charges Salaries Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Contrib to Tmrst & Agency 0.00 0.00 0.00 0.00 Contrib Trans to Debt Sery 0.00 0.00 0.00 0.00 Contribution to Cap Projects 0.00 0.00 0.00 0.00 Travel and Per Diem - Training 0.00 0.00 0.00 0.00 Travel and Per Diem - Other 0.00 0.00 0.00 0.00 Communications Sery Teleph O 0.00 0.00 0.00 0.00 Rent of Equipment -Outside 0.00 0.00 0.00 0.00 Union Dues Paid Expense 0.00 0.00 0.00 0.00 Union Welfare Expense 0.00 0.00 0.00 0.00 Utilities Expense 0.00 0.00 0.00 0.00 Wages Expense 0.00 0.00 0.00 0.00 Water Mains Expense 0.00 0.00 0.00 0.00 Other Expense 0.00 0.00 7,500.00 0.00 Purchase Disc- Expense Items _ 0.00 0.00 0.00 0.00 Gain/Loss on Sale of Assets. 0.00 0.00 om 0.00 Total Expenses 7,761.60 0.00 239,409.13 0.00 Net Income $ <7,761.60> 0.00 $ <239,409.13> 0.00 r- L J I 1 U I: I For Management Purposes Only Y Page: 3 CRA FINANCIAL AN UDGET MILESTONES Accounting Procedure Manual Five Year Plan — Projects and Administrative Budget November 2000 January 2001 Administrative Policy & Procedure Manual January 2001 Annual Audit March 2001 Proposed 2002 B June 2001